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Next ORD: 2979 (2979) <br /> Next RES. 3-04 (6-04) <br /> Recess: 9 P.M. <br /> AGENDA <br /> REGULAR VILLAGE BOARD MEETING <br /> February 24, 2004 <br /> 1. Call to Order <br /> 2. Invocation (Rev. Arthur Fagan, Pastor, Queen of the Rosary <br /> Parish) <br /> 3. Approval of Minutes of February 10, 2004 <br /> 4. Mayor and Board of Trustees ' Report <br /> 5. Accounts Payable Warrant: February 24, 2004 / $653,675. 75 <br /> 6 . CONSENT AGENDA <br /> A) Consideration to award a purchase contract to Avalon <br /> Petroleum Company of Tinley Park, IL to furnish and <br /> deliver gasoline and diesel fuel to Elk Grove Village, in <br /> an amount not to exceed $270,000. <br /> (Bids were furnished to six (6) potential bidders, <br /> with three (3) responses received. Avalon Petroleum was <br /> determined to be the lowest responsive and responsible <br /> bidder. <br /> (Avalon Petroleum has supplied fuel to the Village for <br /> the past ten years and the Public Works Department <br /> expressed complete satisfaction with the service provided. <br /> (The general practice of petroleum suppliers is to <br /> post a price daily for each product they supply. It was <br /> the intent of the Village to establish a price with the <br /> supplier as of February 2, 2004. <br /> (The Village has the option to extend this contract <br /> each year through February 28, 2009 with a provision that <br /> the supplier cannot exceed the percentage increase in the <br /> Chicago Area Consumer-Price Index and in no case can <br /> increase more than 5% in any one year. <br /> (The cost for fuel during this period is not to exceed <br /> $270,000, based on the approximate fuel requirements of <br /> 120,000 gallons of No-Lead gasoline, and 48,000 gallons of <br /> Diesel Fuel. <br /> (Bids were analyzed based on the price submitted with <br /> the proposal, cartage charge, and the index price for the <br /> area as published in the Marathon Ashland Daily Index. <br /> Contract pricing is based on the index price plus the <br /> bidder's established/fixed margin and cartage charge from <br /> the bid proposal. <br /> (Reports from the Director of Public Works and <br /> Director of Finance, recommending approval, are attached. ) <br />