HomeMy WebLinkAboutVILLAGE BOARD - 07/07/2020 - Village Board Meeting MinutesMINUTES
REGULAR VILLAGE BOARD MEETING
JULY 7, 2020
1. CALL TO ORDER - 7:16 P.M.
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter,
Jeffrey C. Franke, Sam L. Lissner, and Stephen F. Schmidt
ABSENT: Trustee Christine K. Prochno
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker,
and Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF JUNE 16, 2020 AND JUNE 22, 2020 -
Motion to approve the Minutes of the Regular Village Board Meeting held on
June 16, 2020 as submitted and dispense with the reading.
Moved by Trustee Czarnik Seconded by Trustee Lissner
VOICE VOTE
MOTION CARRIED
Motion to approve the Minutes of the Special Village Board Meeting held on
June 22, 2020 as submitted and dispense with the reading.
Moved by Trustee Czarnik Seconded by Trustee Lissner
VOICE VOTE
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson - Representative Marty Moylan and Cook County Commissioner Kevin Morrison
assisted with a ribbon cutting on June 18 at Busse Woods for the new bike crossovers.
There will be a Special Village Board meeting on June 22 regarding the Makers Wanted program
sponsoring the American Dream.
The next Coffee with the Board will be held on Saturday, August 1st from 9:00 a.m. to 11:00 a.m.
in Room E. Signs will be posted to direct to Room E and face coverings are required.
Public Works was commended for the impressive display of flags along the roadways in the
Village. The departments have done a great job taking extra measures to protect the community
during the pandemic.
Property taxes have been unpredictable. We are proud that for the past twenty years, Elk Grove
Village has had the lowest combined property tax rate in all of northwest Cook County.
During the COVID pandemic, the Village is doing well in taking all of the necessary precautions to
enter into Phase 4 of the Governor's Order. Groups of up to 50 can gather and stores/businesses
are beginning to reopen with certain restrictions in place such as requiring face coverings and
social distancing.
Cook County has reopened the parking lots on the weekends at the Forest Preserves.
Jim Fay, another icon in the community, recently passed away. Jim was a teacher, a principal at
Grove Jr. High and the Superintendent of District 59 for over 15 years. Our condolences go out to
his family.
The construction is moving along on the middle islands on Rohlwing Roade.
It was announced at a Special Board Meeting on June 22 that the Village will be a partner in
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sponsoring a national team going to the Olympics through the Maker's Wanted Program. Video
proposals will be submitted by July 14 to show why the Maker's Wanted Program should
partner with sponsoring their team. On Thursday, July 16, at 6:30 p.m. the video proposals will
be shown in Council Chambers and on EGTV. The Village Board will review and make a decision
on which team to sponsor for the 2021 Olympic games. Elk Grove is a proactive community and
a business -minded community. Elk Grove is partnering with American made athletes, who want
to partner with an American made town, who is the maker of American made products.
Diversity and inclusion are topics of discussion in the news right now with the recent protests.
The Elk Grove Police Department is CALEA certified which is the highest level of certification
they can obtain. Mayor Johnson read statistics that are reported annually to show the quality
level of training the police officers receive. In Elk Grove, the police officers have microphones on
them and cameras in the cars. Letters were read from residents and businesses in the
community that thanked the Village for keeping the community safe during this pandemic. It
was noted that the Elk Grove police officers were kind and compassionate handling certain
situations that occurred in the community. Elk Grove will never disband or defund our police
department. We truly have the exceptional community and exceptional staff working for this
Village.
The Elk Grove Cares program is celebrating its 2-year anniversary to help combat the disease of
addiction. The Village received numerous grants through the State of Illinois program to be used
for treatment for those that are not able to afford it on their own.
The Elk Grove Technology Park is now 78% full and that area is changing quickly. Microsoft is
building on one side; and a Japanese company, a German robotics company Broetje-Automation,
and T-5 Data Centers are on the other side. The strip shopping center across from the
Technology Park has submitted plans to remodel with several upgrades.
Trustee Franke - Oktoberfest is in the planning stages with hopes to provide proper social
distancing with final approval coming from the state.
Trustee Feichter - The Community Character Coalition selected the following students for the
$1,000 scholarship awards. Tara Valentino, St. Viator; Abigail Hanley, Conant High School; David
Gora, Elk Grove High School; Kaelyn Rittle, Elk Grove High School; Mathew Mercurio, Conant
High School. Congratulations to the students.
Trustee Czarnik - Thank you to Irene and Jim Morreale of The Flag Lady that donated all of the
flags that Public Works placed along the roadways. The Frank J. Czarnik/Jim M. Heffern
Memorial Scholarship Golf Outing will be on Friday, August 7, at Fox Run. Preregistration is
required this year with assigned tee times. The cost is $90 with tee times beginning at 8:00 a.m.,
followed by subsequent times at 15 minute intervals. Call Fox Run Golf Links at 847-228-3544
to sign up or visit Czarnikgolf.com for more information about the event.
Trustee Lissner - Siemens is about 40-50% complete with the installations of the new water
meters. The entire process is a smooth transition and takes approximately 30 minutes to
complete the job that includes replacing the meter inside the house and the small box on the
outside of the house.
Trustee Schmidt - Please remember to support the vendors of the Farmers Market every
Saturday morning offering a variety of fresh fruits and vegetables.
5. ACCOUNTS PAYABLE WARRANT:
Motion to authorize payment of invoices as shown on the June 30, 2020 Accounts Payable
Warrant in the amount of $4,410,508.36.
Moved by Trustee Czarnik Second by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Schmidt, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the July 7, 2020 Accounts Payable
Warrant in the amount of $2,489,073.37.
Moved by Trustee Czarnik Second by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Schmidt, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
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a. Authorization of a request from Elk Grove Township, 600 Landmeier Road, to waive
permit fees for the installation of a new monument sign in the amount of $165.
b. Authorization of requests from the Elk Grove Park District to waive permit fees in the
amount of $21,919 for the following:
• Demolition of the former Elk Grove Township Day Care building, 711 Chelmsford Lane,
in the amount of $18,750; and
• Storm Sewer remediation at Jensen Park South, 1060 Arkansas Drive, in the amount of
$3,169.
c. Authorization of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for a Special Use Permit to operate a religious institution at 1030 Nerge
Road
d. Authorization of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for a Special Use Permit to relocate a cellular communication tower to
property located at 813 Willow Lane.
e. Authorization to concur with prior Village Board authorization to grant a variation from
Municipal Code, Section 8-1213-1-11), Easements, to permit construction of a shed, which
will encroach three feet (3') into the ten -foot (10') rear yard public utility and drainage
easement at 1072 Cheltenham Road.
f. Authorization to increase a construction contract with John Neri Construction Co. Inc. of
Addison, IL for the Landmeier Road and N. Elmhurst Sanitary Sewer Repair Contract in the
amount of $24,950, for a total contract amount of $98,385.
g. Authorization to renew the second year of a two-year professional services contract with
Altura Communication Solutions of Downers Grove, IL for support of the Village's Avaya
phone system and ancillary programs at an annual cost not to exceed $27,434.
h. Authorization to award a professional service contract to Engineering Enterprises, Inc. of
Sugar Grove, IL, for construction engineering services for the 2020 Sanitary Manhole
Rehabilitation project for the amount of $36,326 from the Water & Sewer Fund.
i. Authorization to award a professional service contract to Civiltech Engineering, Inc. of
Itasca, IL for Phase II Engineering Services for water main replacement as part of the
Brickvale Drive Culvert Improvement over Willow Creek project in the amount of
$40,225.53 from the Water and Sewer Fund.
j. Authorization to award a professional service contract to Clean Harbors Environmental
Services, Inc. of Dblton, IL for staffing, transportation and safe disposal services for latex
and oil -based paint at the Village's 2020 Paint and Motor Oil collection event in an amount
not to exceed of $38,200 from the General Fund.
k. Authorization of the following items related to the closing of the Fiscal Year 2020 Budget
and amendments to the adopted Fiscal Year 2021 Budget.
• Amend the Fiscal Year 2021 Budget for the carryover of bond proceeds and
outstanding encumbrances from the Fiscal Year 2020 Budget for a total amount of
$162,509,375;
• Increase the Fiscal Year 2020 Busse -Elmhurst TIF Fund budget in the amount of
$120,000 to cover costs associated with the expense of TIF eligible capital projects;
and
• Increase the Fiscal Year 2020 GREEN Fund budget in the amount of $2,000 to cover
landscaping supplies.
1. Authorization to renew a professional services contract with HR Green, Inc. of McHenry, IL
for fire plan review services in the amount of $150,000 from the General Fund.
m. Authorization to award a purchase contract through the Suburban Purchasing
Cooperative (SPC) Joint Purchasing Contract to Standard Equipment Company of Chicago,
IL for the purchase of an Elgin Pelican street sweeper in the amount of $230,475 from the
Capital -Replacement Fund.
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n. Adopt Ordinance No. 3665 entitled "AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:1)(2) OF THE ZONING ORDINANCE AS IT PERTAINS TO SIZE
REQUIREMENTS FOR DETACHED ACCESSORY STRUCTURES TO PERMIT THE
CONSTRUCTION OF A TWENTY SIX FEET (26') WIDE BY TWENTY FOUR FEET (24') DEEP
DETACHED GARAGE WITH A MAXIMUM HEIGHT OF FIFTEEN FEET (15') ON PROPERTY
LOCATED AT 500 E. ELK GROVE BOULEVARD, ELK GROVE VILLAGE."
o. Adopt Ordinance No. 3666 entitled "AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A
SIX FOOT (6') HIGH VINYL FENCE WHICH WILL EXTEND APPROXIMATELY SIX (6') FEET
BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE
ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 298 W.
BRANTWOOD AVENUE, ELK GROVE VILLAGE."
p. Adopt Ordinance No. 3667 entitled "AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A
FOUR FEET (4') HIGH OPEN TYPE FENCE WHICH WILL EXTEND APPROXIMATELY
NINETEEN FEET (19') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL
STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT TO THE WEST AND
EXTEND APPROXIMATELY TWENTY-THREE FEET (23') BEYOND THE NEAREST FRONT
CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY
RESIDENTIAL LOT TO THE SOUTH FOR PROPERTY LOCATED AT 632 DUPONT COURT,
ELK GROVE VILLAGE."
q. Adopt Ordinance No. 3668 entitled "AN ORDINANCE DESIGNATING AND CREATING THE
ELK GROVE VILLAGE 2018 DISCONNECTION PROPERTY TAX REFUND ACCOUNT AND
PROCEDURES FOR THE DISPOSITION OF FUNDS DEPOSITED THEREIN."
r. Adopt Ordinance No. 3669 entitled "AN ORDINANCE AMENDING SECTION X-C-II AND
ADDING SUBSECTION "0" TO THE DESIGN GUIDELINES OF THE ELK GROVE
TECHNOLOGY PARK, WHICH PERMITS SUPPLEMENTARY IDENTIFICATION SIGNAGE FOR
IDENTIFYING ENTRY/EGRESS DOORS, DOCKS AND TENANT SPACES LOCATED ON THE
REAR OR SIDE OF THE BUILDINGS."
s. Adopt Resolution No. 46-20 entitled "A RESOLUTION AUTHORIZING THE ADOPTION OF
THE UPDATE OF THE COOK COUNTY MULTI -JURISDICTIONAL HAZARD MITIGATION
PLAN (CCMJHMP)."
t. Adopt Resolution No. 47-20 entitled "A RESOLUTION AUTHORIZING THE EXECUTION OF
A FIRST AMENDMENT TO THE CONTRACT FOR A CURBSIDE RESIDENTIAL COLLECTION
PROGRAM FOR SOFT RECYCLABLES WITH SIMPLE RECYCLING LLC OF SOLON, OH."
u. Adopt Resolution No. 48-20 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE ELK
GROVE VILLAGE POLICE DEPARTMENT AND GATEWAY FOUNDATION, INC."
v. Adopt Resolution No. 49-20 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE POLICE DEPARTMENT AND LEYDEN FAMILY SERVICES
(SHARE), INC."
w. Adopt Resolution No. 50-20 entitled "A RESOLUTION AUTHORIZING RELEASE /
RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE
FROM JULY 2018 THROUGH DECEMBER 2018."
x. Adopt Resolution No. 51-20 entitled "A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN
APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS
PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS
AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1401-1403 HOWARD
STREET."
y. Adopt Resolution No. 52-20 entitled "A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN
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APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS
PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS
AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1100 PRATT BLVD."
z. Adopt Resolution No. 53-20 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A LICENSE SUPPLEMENT TO THE MASTER POLE
ATTACHMENT AGREEMENT APPROVED BY RESOLUTION NO. 13-19 BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND CHICAGO SMSA LIMITED PARTNERSHIP D/B/A
VERIZON WIRELESS OF BASKING RIDGE, NEW JERSEY (DEVON, WEST OF BUSSE)."
aa. Adopt Resolution No. 54-20 entitled "A RESOLUTION AUTHORIZING THE VILLAGE OF
ELK GROVE VILLAGE TO AMEND AND RESTATE THE DEFERRED COMPENSATION PLAN
IN THE FORM OF THE ICMA RETIREMENT CORPORATION 457 GOVERNMENTAL
DEFERRED COMPENSATION PLAN & TRUST THROUGH ICMA RETIREMENT
CORPORATION."
bb. Adopt Resolution No. 55-20 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND 4FRONT."
cc. Adopt Resolution No. 56-20 entitled "A RESOLUTION ACCEPTING A DEED OF
CONVEYANCE/BILL OF SALE AND MAINTENANCE BOND NO. PB 01741900032, IN THE
AMOUNT OF $262,012.70, EXPIRING JUNE 16, 2022, GUARANTEEING THE
MAINTENANCE OF THE PUBLIC IMPROVEMENTS FOR THE ELK GROVE TECHNOLOGY
PARK SUBDIVISION."
dd. Adopt Resolution No. 57-20 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND COST REIMBURSEMENT
AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND TGA O'HARE
LOGISTICS CENTER IV LLC."
Motion to approve Consent Agenda items a. through dd.
Moved by Trustee Franke Second by Trustee Lissner
VOICE VOTE
MOTION CARRIED
7. REGULAR AGENDA
a. Adopt the following Resolution and Ordinance pertaining to the annexation of C & R
Oakton Higgins, Inc.,1907 Oakton Street.
• Resolution No. 58-20 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A PRE -ANNEXATION AGREEMENT BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND THE DESIGNATED OWNERS OF PROPERTY TO
BE ANNEXED INTO THE VILLAGE (C & R OAKTON HIGGINS, INC.)"; and
• Ordinance No. 3670 entitled "AN ORDINANCE ANNEXING AND REZONING CERTAIN
TERRITORY TO THE VILLAGE OF ELK GROVE VILLAGE (C & R OAKTON HIGGINS,
INC.)"
Motion to approve Resolution No. 58-20 authorizing a Pre -Annexation Agreement with C
& R Oakton Higgins, Inc.,1907 Oakton Street.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Franke, Lissner, Schmidt, Czarnik, Feichter, Mayor Johnson
NAYES: None
MOTION CARRIED
Motion to approve Ordinance 3670 annexing and rezoning the property at 1907 Oakton
Street to B-3 Business District (C & R Oakton Higgins, Inc.).
Moved by Trustee Czarnik Second by Trustee Franke
AYES: Trustees Lissner, Schmidt, Czarnik, Feichter, Franke
NAYS: None
MOTION CARRIED
8. PLAN COMMISSION - Village Manager Rummel - No Report.
9. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report.
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10. YOUTH COMMITTEE - Trustee Franke - The committee is considering a Teen bon fire in
October if the proper social distancing can be provided. More details will be provided as they
become available.
11. BUSINESS LEADERS FORUMS - Trustee Lissner - The committee has been investigating
the 5G network in the business park and the Biesterfield Road corridor through Zoom meetings.
Three companies were interviewed and another meeting is scheduled for later this month.
The next Master Class at Enclave is scheduled for July 15 entitled The Revenue Pipeline Repair.
There are also two online workshops scheduled on July 14 and July 28.
12. CABLE TELEVISION COMMITTEE - Trustee Lissner - Comcast Xfinity users will be getting
three new channels at the end of this month - Recipe TV, Justice Central TV, and Comedy TV.
Spotify is a new app that can play music on the Xfinity X1 box.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - A Blood Drive will be held on
Saturday, July 11, from 8:00 a.m. to noon on the lower level of the Charles J. Zettek Municipal
Building.
14. INFORMATION COMMITTEE - Trustee Lissner - The new website has a lot of information
available to the residents. This Saturday, July 11, is the annual Salt Creek Cleanup by Boy Scouts
Troop 95. Nick Nikola will be leading the crew out there for the cleanup. If anyone would like
to assist please call 847-828-1141 or send an email to creekguy@att.net.
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - Information will be delivered to
the residents this fall regarding the new Textile Recycling Program.
The Document Destruction and Electronics Recycling event will take place on August 29 at the
Public Works facility. The Paint and Motor Oil Recycling Event will take place on September 12
also at Public Works on Devon Avenue.
16. PARADE COMMITTEE - Trustee Czarnik - The 2020 parade has been cancelled but we will
look forward to continuing this tradition in 2021.
17. PERSONNEL COMMITTEE - Trustee Franke - No Report.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - Work has begun on the
Biesterfield Meacham Road Pedestrian Improvement Project that consists of sidewalks and
ADA ramp improvements, signal modifications and the addition of internally illuminated street
name signs at four intersections along Meacham Road. Roadway pavement removal on
Vermont Drive, Gibson Drive, Newberry Drive and Julie Drive is completed. New asphalt
pavement is being replaced and is scheduled to be completed by October. Concrete work on the
Wildwood Road and Charing Cross Road area continues. Work in the Ruskin Drive area has
begun and roadway patching and repaving will follow the concrete work. This project is
scheduled to be completed at the end of August.
20. AIRPORT UPDATE - Mayor Johnson - No Report.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - No Report.
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - No Report.
23. LIQUOR COMMISSION - Mayor Johnson - No Report.
24. REPORT FROM VILLAGE MANAGER - Raymond Rummel - No Report.
25. REPORT FROM VILLAGE CLERK - Loretta Murphy - Mail In ballot applications are now
available at the Cook County Clerk's website. The Village has a link on the website that will
direct you to the form that can be submitted online. Elk Grove Village will also be an Early
Voting site for the November election but Room E will be used to comply with social distancing
requirements.
26. UNFINISHED BUSINESS - No Report.
27. NEW BUSINESS - No Report.
28. PUBLIC COMMENT - 8:18 P.M.
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29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:20 P.M.
Moved by Trustee Feichter Second by Trustee Lissner
AYES: Trustees Schmidt, Czarnik, Feichter, Franke, Lissner
NAYS: None
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy, Village Clerk
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