HomeMy WebLinkAboutAGENDA - 08/11/2020 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
August 11, 2020
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR LUTHERAN CHURCH)
3. APPROVAL OF MINUTES OF JULY 7, 2020 AND JULY 16, 2020
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: JULY 21, 2020 $1,101,404.40
JULY 31, 2020 $3,089,150.65
AUGUST 11, 2020 $1,664,092.13
6. CONSENT AGENDA
a. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington
Avenue, to waive permit fees for mechanical repairs in the amount of $254.
(It has been past practice of the Village Board to grant fee waivers to governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of requests from Living Hope Church, 777 Meacham Road, to waive permit
fees in the amount of $634 for the following projects:
• Parking lot maintenance in the amount of $588
• Electrical work on an existing monument sign in the amount of $46
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from AMITA Health - Alexian Brothers Medical Center, 800
Biesterfield Road, to waive permit fees for ADA parking lot updates in the amount of
$1,500.
(It has been past practice of the Village Board to grant fee waivers for governmental and
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non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration of requests from the Elk Grove Park District to waive permit fees in the
amount of $99,120 for the following projects:
• New clubhouse and maintenance building construction at Fox Run Golf Links, 333
Plum Grove Road, in the amount of $98,720;
• Outdoor drinking fountain and backflow prevention installation at Fox Run Golf
Links, 333 Plum Grove Road, in the amount of $149; and
• Pavilion emergency generator replacement at 1000 Wellington Avenue, in the
amount of $251
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
e. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for a Special Use Permit to develop a public dog park with adjoining
parking lot at 614 Perrie Drive.
(The Elk Grove Park District is petitioning the Village for a Special Use Permit to develop
a public dog park with adjoining parking lot at 614 Perrie Drive.
(The date for a Public Hearing has not been established.)
f. Consideration of a request from Meet Chicago Northwest Convention Bureau for payment
of annual dues for FY 2020-21 in the amount of $89,311.13
(The annual dues rate is based on 10% of the 4% hotel/motel taxes collected.
(Compared to last year, this year's distribution to the Meet Chicago Northwest decreased
by $18,183.)
g. Consideration to award a professional service contract to M.E. Simpson Co., Inc. of
Valparaiso, IN for professional engineering services for a water distribution leak survey in
the amount of $38,610 from the Water and Sewer Fund.
(A proposal was solicited from M.E. Simpson Co., Inc. of Valparaiso, IN for water
distribution system leak detection survey.
(M.E. Simpson Co., Inc. will perform a leak detection survey on approximately 198 miles
of watermain within Elk Grove Village's water distribution system. The survey will be
completed by leak detecting on the accessible main line valves, fire hydrants, and services
valves. The project will also include complete reporting of all issues found, with a final
comprehensive report.
(M.E Simpson's system wide leak detection survey will be completed during the initial
stages of the Village's implementation of system wide leak detection monitoring with
Aquify. Both services working together will maximize peak performance to our water
distribution systems.
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(The Director of Public Works recommends approval.)
h. Consideration to increase a construction contract with TAT Enterprises Inc. of Kingston,
IL for the parking lot replacement at-Nerge Lift, Huntington Lift, and Greenleaf Pump
Stations contract in the amount of $7,963.06, for a total contract amount of $52,937.96.
(The Village awarded a construction contract to TAT Enterprises, Inc. on June 16, 2020,
for the asphalt replacement at Nerge Lift, Huntington Lift, and Greenleaf Pump Station.
(During the asphalt removal process several areas required additional stone to match
existing elevations. Staff also identified additional areas that needed an increase of asphalt
material.
(To address the additional stone and asphalt, the project costs increased $7,963.06, over
the original contract amount of $44,974.90.
(The Director of Public Works has recommended approval.)
i. Consideration to increase a professional services contract to Engineering Resource
Associates, Inc. of Warrenville, IL for design engineering and permitting for the
replacement of the railroad culvert over Willow Creek south of Pratt Boulevard in the
amount of $36,613.44 for a total contract amount of $102,986.64 from the Water & Sewer
Fund.
(A professional service contract was awarded to Engineering Resource Associates, Inc. of
Warrenville, IL on December 11, 2018, for Phase II Engineering Services for the Culvert
Improvement — Railroad over Willow Creek project in the amount of $66,373.20.
(Due delays with other governmental agencies, increase in scope of work requested by
permitting agencies, the Village adding sanitary sewer replacement, and the fees associated
with additional permits, the cost of the original contract has exceeded the increase limit set
per the Village's Purchasing Policy.
(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
j. Consideration to award a construction contract to the lowest responsive and responsible
bidder A -Lamp Concrete Contractors, Inc. of Schaumburg, IL for storm sewer
improvements within the Village rights -of -way at various locations in the amount of
$183,493.20 from the Business Leader Forum Fund and the Water and Sewer Fund.
(On Thursday, July 30, 2020, the Village opened sealed bids for the Storm Sewer
Improvements within the Village Right -of -Way at Various Locations project.
(A total of seventeen (17) contractors obtained bid documents, with eleven (11) submitting
bids on the project.
(The lowest responsive and responsible bid was received from A -Lamp Concrete
Contractors, Inc. of Schaumburg, Illinois in the amount of $183,493.20.
(Adequate funds are available in the Business Leader Forum Fund and the Water and
Sewer Fund.
(The Director of Public Works recommends approval.)
k. Consideration to authorize 4Front to enter into contractual sponsorship agreements with
the National Governing Boards of the following groups and funding levels subject to
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receiving the benefits proposed by the Governing Boards as detailed in their submission,
as follows:
American Track and Field in the amount of $100,000;
USA Wrestling in the amount of $50,000; and
USA Triathlon in the amount of $25,000.
(4Front submitted requests for proposals to National Governing Boards for sponsorship
purposes and received 12 responses.
(At the July 16 Special Village Board meeting, it was the consensus of the Village Board
to award sponsorship agreements to the three aforementioned Olympic team governing
boards in the above stated amounts based upon commitments for specific marketing
activations.
(This agenda item formally approves the implementation of those sponsorship
agreements.)
1. Consideration to award a professional services agreement to HR Green of McHenry, IL to
provide owners representative and staff augmentation/plan check services for the
Biesterfield Fire Station rehabilitation project in an amount not to exceed $40,000 from the
Capital Projects Fund.
(HR Green will act as the Village's owner representative in order to ensure that the project
is completed according to the Village's concepts, planning documents, and approved
permit contract documents; within the approved project budget and schedule; and meeting
the Village's adopted building codes and ordinances.
(HR Green will be responsible for assisting and representing the Village with advising on
the coordination of two primary phases: Construction Phase and Post Construction/Project
Closeout Phase.
(Project assistance will include the Biesterfield Fire Station #7 rehabilitation.
(The fee and compensation will be based upon HR Green's standard hourly rates.
(HR Green, Inc. has successfully provided consulting services to the Village for the
construction management of the two new fire stations, two Public Works facilities, the
Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as
well as several other projects including demolition oversight for the Elk Grove Hotel and
Motel 6 projects.
(The Deputy Village Manager recommends approval.)
in. Consideration to concur with prior authorization to award a construction contract to the
lowest responsive and responsible bidder, Misfits Construction Company of Chicago,
IL for the Residential Regulatory Sign Replacement Program - Zone 1 project in the
amount of $588,579.80 from the Capital Projects Fund.
(On Thursday, July 2, 2020, the Village opened sealed bids for the Residential Regulatory
Sign Replacement Program — Zone 1.
(The lowest responsive and responsible bid was received from Misfits Construction
Company of Chicago, IL in the amount of $588,579.80.
(Funds in the FY2020 Budget will be carried over and available in the FY2021 Capital
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Projects Fund.
(The Director of Public Works recommends approval.)
n. Consideration to increase a construction contract to Prime Construction, Inc. of
Hampshire, IL to add two (2) additional residential rear yard drainage locations to the
existing Drainage Improvements - 2019/2020 Rear Yards contract in the amount of
$60,000 from the Water & Sewer Fund for a total contract amount of $718,240.
(Prime Construction is currently nearing completion of the 2019/2020 Rear Yard Drainage
Program. The original contract was awarded on September 10, 2019 for four (4) locations;
and the contract was increased on May 12, 2020 to add three (3) additional locations.
(Due to value engineering during construction, the existing contract work will come in
$60,000 under its awarded amount of $658,240.
(Over the past few months, Village staff has identified several new locations that meet the
Village's Rear Yard Drainage Program criteria. Two of these locations, at Pinewood
Drive/Magnolia Lane and Dover Lane, would benefit twenty-four (24) residents and could
be completed for a total of $120,000.
(With the existing savings of $60,000, the current contract would need to increase by
$60,000 to complete these additional locations, for a total contract amount of $718,240.
(Sufficient funds are budgeted in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
o. Consideration to increase the Fiscal Year 2020 Higgins Road Corridor Redevelopment
Fund budget in the amount of $2,000,000.
(The increase in the FY2020 Higgins Road Corridor Redevelopment Fund is necessary to
cover costs associated with the expense of TIF eligible capital projects as well costs
associated with interest payments.)
p. Consideration to adopt Ordinance No. 3671 amending Village Code section 6-6-3-7
entitled "Possession of Cannabis" and Section 6-6-3-8 entitled "Sale or Delivery of
Cannabis Paraphernalia" of Chapter 6 entitled "Miscellaneous Offenses" of Title 6 entitled
"Police Department, Motor Vehicles; Ordinance Violations" of the Village Code of
Ordinances of the Village of Elk Grove Village, Cook and DuPage Counties, Illinois.
(The State of Illinois, pursuant to 410 ILCS 130/1 and Public Act 101-0027 has authorized
the use and possession of cannabis in Illinois under certain circumstances.
(This Ordinance is amended with respect to decriminalizing certain arrests for possession
of cannabis and other sanctions for cannabis products including requirements for lawful
transportation of cannabis products.
(The Police Department recommends amending definitions in the Ordinance and updating
the Possession of Cannabis, Prohibition and Exceptions to reflect current State law.)
q. Consideration to adopt Ordinance No. 3672 annexing certain property to the Village of
Elk Grove Village and rezoning same in accordance with the Village's Comprehensive
Plan and Zoning Map (1932 E. Higgins Road).
(The property located on Higgins Road is in unincorporated Cook County, which property
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is contiguous to the Village of Elk Grove Village, which property is owned by the Village
of Elk Grove Village.
(This property is not within the corporate limits of any municipality.
(The Mayor and Board of Trustees find and believe it to be in the best interest of the
Village that said land and territory be annexed to the Village and be zoned I-1 Industrial
District upon annexation.)
Consideration to concur with prior authorization to adopt Resolution No. 59-
20 authorizing the Village Manager to execute an Intergovernmental Agreement with the
Elk Grove Park District to utilize the Rainbow Falls Waterpark building as a temporary
Fire Station.
(The Biesterfield Fire Station is undergoing significant interior remodeling.
(To expedite the work, the Fire Department sought permission from the Elk Grove Park
District to respond from their Rainbow Falls Community Center / Waterpark Facility.
(Several firefighters and emergency response equipment will be housed at the Rainbow
Falls Community Center, while the Ladder Truck will be housed at the Fargo Fire Station.
(Rainbow Falls has been closed for the season due to the COVID-19 pandemic, so there
will be no disruption to the water park.
(The Village will assume responsibility for the costs of utilities including refuse/recycling
while the facility is utilized as a Fire Station.
(The Biesterfield Fire Station should be fully operational by December of 2020.)
s. Consideration to adopt Resolution No. 60-20 approving the Plat of Subdivision identified
as Brett Anthony Foods Consolidation (1250-1350 Greenleaf Avenue).
(This Resubdivision would consolidate two (2) existing lots at 1250-1350 Greenleaf
Avenue into one (1) lot for the purpose of redeveloping the site and connecting the two
industrial facilities.
(Village staff recommends approval.)
t. Consideration to adopt Resolution No. 61-20 ratifying the license supplement for a small
wireless facility between the Village of Elk Grove Village and Chicago SMSA Limited
Partnership d/b/a Verizon Wireless of Basking Ridge, New Jersey (Southwest corner of
York and Pan Am).
(The State of Illinois' Small Wireless Facilities Deployment Act requires that
municipalities permit the collocation of small wireless facilities on Village -owned poles
within the right-of-way and sets a maximum annual rental rate of $200 for each of these
installations.
(Per the Master Pole Attachment Agreement with Verizon Wireless approved by
Resolution 13-19, a license supplement is required for each collocation of a small wireless
facility on Village -owned infrastructure.
(This license supplement provides for the collocation of a small wireless facility on an
existing Village -owned street light on the southwest corner of York Road and Pan Am
Boulevard.
(Verizon Wireless has obtained the required Small Wireless Facility permit --permit
SWF 1 9-2--from the Village for this site and meets all the requirements of the Master
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Attachment Agreement.
(This license supplemented has been executed by Village staff.
(The Assistant Village Manager/Director of Communications recommends approval.)
u. Consideration to adopt Resolution No. 62-20 authorizing the Mayor and Village Clerk to
execute an Intergovernmental and Subrecipient Agreement between the County of Cook,
Illinois and the Village of Elk Grove Village for Coronavirus Relief Funds pursuant to the
CARES Act.
(Cook County received funding from the U.S. Treasury as part of the CARES Act. The
County has determined to allocate $51 million of this relief among the municipalities
located within Cook County.
(The Village received a notice in June from the County with their intent to allocate
funding to the Village for potential cost reimbursement as part of their COVID-19
Response Plan to assist governments in their response to the pandemic.
(The application process requires suburban municipalities to include a signed
intergovernmental agreement.
(The Director of Finance recommends approval.)
v. Consideration to adopt Resolution No. 63-20 ratifying the license supplement for a small
wireless facility between the Village of Elk Grove Village and Chicago SMSA Limited
Partnership d/b/a Verizon Wireless of Basking Ridge, New Jersey (1400 S Arlington
Heights Road).
(The State of Illinois' Small Wireless Facilities Deployment Act requires that
municipalities permit the collocation of small wireless facilities on Village -owned poles
within the right-of-way and sets a maximum annual rental rate of $200 for each of these
installations.
(Per the Master Pole Attachment Agreement with Verizon Wireless approved by
Resolution 13-19, a license supplement is required for each collocation of a small wireless
facility on Village -owned infrastructure.
(This license supplement provides for the collocation of a small wireless facility on an
existing Village -owned street light at the northwest corner of Arlington Heights Road and
Devon Ave --approximately 1400 S Arlington Heights Road.
(Verizon Wireless has obtained the required Small Wireless Facility permit --permit
SWF18-6--from the Village for this site and meets all the requirements of the Master
Attachment Agreement.
(This license supplemented has been executed by Village staff.
(The Assistant Village Manager/Director of Communications recommends approval.)
w. Consideration to adopt Resolution No. 64-20 authorizing the Mayor and Village Clerk to
execute a Master Project Agreement 2 for professional services between the Village of
Elk Grove Village and 4Front.
(Pursuant to the Master Services Agreement between the Village and 4Front, the
Village approved a project agreement for a $100,000 sponsorship campaign.
(With concurrence of the Village Board at the July 7, 2020 meeting, two additional
sponsorship awards need to be included as part of the agreement.
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(This Resolution authorizes a Master Project Agreement 2 for a $50,000 silver
sponsorship award and a $25,000 bronze sponsorship award.)
x. Consideration to adopt Resolution No. 65-20 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 2301-
2311 Touhy Ave.
(The Law Offices of Sarnoff & Baccash, on behalf of PKS Holding LLC (Applicant) is
seeking a Cook County Class 6B property tax exemption for 2301-2311 Touhy Avenue.
(Approximately 26,000 square feet of the building has been 100% vacant and unused since
July 1, 2018. The total subject property consists of an approximately 36,000 square foot
building. Cargomaxx Logistics, Inc. occupies approximately 10,000 square feet of the
building for its operations consisting of general logistics, warehousing, and distribution.
(The Applicant plans to complete significant rehabilitation to the entire subject property
and lease the currently vacant approximately 26,000 square feet to an industrial user. The
Applicant intends to create a new unique tax pin number for the vacant section.
(The Applicant plans to spend approximately $250,000 - $300,000 to rehabilitate and
improve the subject property. These improvements are as follows: update the landscaping,
update/improve the fagade, add new signage, replace bollards, reconstruct the existing
concrete dock drive per Elk Grove Village standards, install new exterior lighting, install a
new sidewalk and sealcoat and restripe the parking lot, and complete other general
maintenance.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
vacancy for less twenty-four (24) months with no purchase for value, special
circumstances, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of -Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
a. Consideration to adopt the following Resolution and Ordinance pertaining to the
annexation of McDonald's Corporation, 1910-1912 E. Higgins Road.
• Resolution No. 66-20 authorizing the Mayor and Village Clerk to execute a Pre -
Annexation Agreement between the Village of Elk Grove Village and the
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designated owners of property to be annexed into the Village (McDonald's
Corporation); and
Ordinance No. 3673 annexing and rezoning certain territory to the Village of Elk
Grove Village (McDonald's Corporation, 1910-1912 E. Higgins).
(A public hearing on the pre -annexation agreement was held before the Village Board on
August 11, 2020 at 6:45 p.m.
(A public hearing on the annexation and rezoning from I-1 to B-3 was held before the Plan
Commission on August 3, 2020 at 7:15 p.m. and the Plan Commission provided a Finding
of Fact to the Village Board recommending approval.)
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 20-5 - A request for a Public Hearing to consider the petition submitted by
McDonald's Corporation for Annexation and Rezoning from I-1 Restricted Industrial
District to B-3 Business District for the operation of a McDonald's restaurant with dual
drive -through for property located at 1910-1912 Higgins Road. (PH 08-03-2020)
b. PC Docket 20-6 - Petition for a Special Use Permit to relocate a cellular communication
tower to property located at 813 Willow Lane. (PH 08-03-2020)
c. PC Docket 20-7 - Petition for a Special Use Permit to operate a religious institution at
1030 Nerge Road. (PH 08-03-2020)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 20-4 - A Public Hearing via teleconference for a variation from the Elk
Grove Village Zoning Ordinance as it pertains to permitted locations of fences in
residential zoning districts for property located at 1205 Helen Lane (PH 07-09-2020).
b. ZBA Docket 20-5 - A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations of fences and pools in residential zoning
districts for property located at 316 Castle Drive (PH 07-30-2020).
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
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16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
August 11, 2020
7:00 PM
6. CONSENT AGENDA
y. Consideration to adopt Ordinance No. 3674 ratifying the correct legal description of the
property sought to be acquired by the Village and located at 1700-1706 Oakton Street
within the Busse/Elmhurst Development Project Area.
(This Ordinance amends a previous Ordinance by addressing and clarifying the legal
description of 1700-1706 Oakton Street.
(Additional research has revealed that 17 square feet of the property was sold in December
of 2019 through a deed recorded in February of 2020. The sale was to IDOT and thus this
17 square feet is now public property and not subject to eminent domain power to
acquire.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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