HomeMy WebLinkAboutAGENDA - 09/08/2020 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
September 8, 2020
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION
3. APPROVAL OF MINUTES OF AUGUST 11, 2020
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: AUGUST 25, 2020 $ 937,037.61
AUGUST 31, 2020 $ 2,072,459.10
SEPTEMBER 8, 2020 $ 1,816,169.44
6. CONSENT AGENDA
a. Consideration of requests from the Elk Grove Park District to waive permit fees in the
amount of $15,829 for the following projects:
• Park renovations and improvements at Hattendorf Park, 225 E. Elk Grove
Boulevard, in the amount of $12,510;
• Water feature replacement at the Pavilion Aquatics Center, 1000 Wellington
Avenue, in the amount of $569;
• Demolition of the clubhouse and maintenance facility at Fox Run Golf Links, 333
Plum Grove Road, in the amount of $875; and
• Demolition of the building and installation of a sidewalk at the former Township
Daycare building, 711 Chelmsford Road, in the amount of $1,875.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition of Love's Travel Stops & Country Stores, Inc. to request a variation
from parking regulations and modify the approved site plan for the Special Use Permit to
operate a fueling station at 1900 Busse Road.
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(On November 19, 2019, the Village Board approved a special use permit for Love's
Travel Stops & Country Stores, to operate a fueling station at 1900 Busse Road.
(As part of the site development process, restrictions on access to Busse Road have
resulted in the petitioner's need to request modification of the approved site plan as well as
a variation from parking regulations.
(The date for a Public Hearing has not been established.)
c. Consideration to award a purchase contract through the National Purchasing Partners Fire
Rescue GPO Contract to FAAC, Inc. of Ann Arbor, MI for the purchase of a pump
operations panel simulator in an amount not to exceed $69,200 from the Foreign Fire Fund.
(The current Foreign Fire Budget contains funding for the purchase of a pump operations
simulator.
(A pump operations simulator allows personnel to train regardless of weather conditions or
apparatus availability, and prevents undue stress on existing apparatus.
(FAAC, Inc. allows for customization of its simulators to more accurately reflect a fire
department's actual apparatus.
(This equipment has been reviewed and approved by the Fire Department Training
Committee.
(FAAC, Inc. will provide onsite operations and maintenance training.
(Adequate funds are available in the FY2021 Foreign Fire budget.
(The Fire Chief recommends approval.)
d. Consideration to award a professional service contract to Engineering Enterprises, Inc. of
Sugar Grove, IL for engineering services for the Residential Regulatory Sign Replacement
Program (Phases 2 - 4) in the amount of $64,122 from the Capital Project Fund.
(The Village requested a proposal from Engineering Enterprises, Inc. to provide
engineering services for the Residential Regulatory Sign Replacement Program
(Phases 2 - 4).
(Engineering Enterprises, Inc. has successfully completed design for several Village
projects.
(Adequate funds are available in the Capital Projects Funds.
(The Director of Public Works recommends approval.)
e. Consideration to award a professional services contract with Baxter & Woodman of
Crystal Lake, IL for Professional Engineering Services to perform a residential Sidewalk
Condition Inventory Study in the amount of $54,100 from the Capital Project Fund.
(A proposal for professional engineering services was solicited from Baxter & Woodman
of Crystal Lake, IL to perform a residential sidewalk condition inventory.
(The scope of services includes field investigation, data collection and a summary of
findings memo.
(Baxter & Woodman has successfully assisted, design and oversaw construction of several
projects for the Village.
(Adequate funds are available in the Capital Project Fund.
(The Director of Public Works recommends approval.)
f. Consideration of a request to increase the contract with Davis Tree Care and Landscape
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Inc. of Forest Park, IL for the 2020 Parkway Tree Maintenance by $50,000.00 for a total
contract amount of $165,574.32.
(On April 14, 2020, the Village Board awarded a contract to Davis Tree Care and
Landscape, Inc. of Forest Park, IL to provide parkway tree maintenance.
(The contract provides for annual parkway tree trimming and pruning, tree and stump
removal, stump grinding, and woodchip disposal.
(The contract was awarded in the amount of $115,574.32 based on an estimated quantity of
tree maintenance work.
(In addition to this annual tree maintenance, the Public Works Department budgeted
$50,000 in the FY2021 budget to begin removing old Silver Maple trees and has identified
a number of trees that ready for removal.
(Davis Tree Care has agreed to extend the tree and stump removal unit cost awarded in the
Parkway Tree Maintenance contract for the removal of Silver Maples trees.
(The Public Works Director recommends an increase of $50,000 to the awarded amount
for the Parkway Tree Maintenance contract to Davis Tree Care and Landscape Inc. of
Forest Park, IL to the amount of $165,574.32 in order to provide for the completion of
additional work.
(Funds for the project have been allocated in the Public Works Land & Forestry account.
(The Director of Public Works recommends approval.)
g. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Insituform Technologies USA, LLC of Chesterfield, MO for the 2020
CIPP Sanitary Sewer Rehabilitation (Basins 1, 8, 10, 19 (Partial)) project in the amount of
$755,226.90 from the Water & Sewer Fund.
(On Thursday, August 27, 2020, the Village opened sealed bids for the 2020 CIPP Sanitary
Sewer Rehabilitation (Basins 1, 8, 10, 19 (Partial)) project. A total of five (5) contractors
obtained contract documents, with four (4) submitting bids on the project.
(The lowest responsive and responsible bid was received from Insituform Technologies
USA, LLC of Chesterfield, MO in the amount of $755,226.90.
(The project includes the installation of 26,100 feet of CIPP Liner from 8 inch to 18 inch
sanitary sewer mains, the cleaning and preparation and collateral work necessary to
complete the project.
(The Director of Public Works recommends approval.)
h. Consideration to increase the construction contract with Martam Construction, Inc., of
Elgin, IL for the Median Enhancement - Rohlwing Road (IL Rte. 53) project in the amount
of $26,965.60 for a total contract amount of $1,186,588.60 from the Capital Project Fund.
(The Village awarded a construction contract to Martam Construction, Inc., of Elgin, IL on
Thursday, September 26, 2019 for the Median Enhancement - Rohlwing Road project.
(Due to field changes that resulted in an increase to the quantities of plantings, curb and
median replacement and irrigation modifications, there was a contract overage of
$26,965.60.
(The proposed increase of $26,965.60 will result in a total contract amount of
$1,186,588.60.
(Adequate funds are budgeted and available in Capital Project Fund.
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(The Director of Public Works has recommended approval.)
i. Consideration to increase the 2020 Village -Wide Concrete Replacement Program
construction contract with Strada Construction Company of Addison, IL for additional
concrete replacement within the Village right-of-way in the amount not to exceed $165,000
for a total contract amount of $338,200 from the Capital Project Fund.
(Since the completion of 2020 Village -Wide Concrete Replacement Program by Strada
Construction Company in June, the Village has identified several new locations in need of
replacement.
(These 150-plus locations throughout the Village can be completed for a total of $165,000.
(The current contract with Strada Construction Company is in the amount of $173,200.
(Appropriated funds for the project are available in the Capital Project Fund.
(The Director of Public Works recommends approval.)
j. Consideration to concur with prior Village Board authorization to waive the formal bidding
procedures and award a professional service contract to PIRTEK O'Hare of Elk Grove, IL
for emergency repairs to the Busse Woods Dam in the amount of $48,553.40 from the
Water and Sewer Fund.
(During the week of August 17, it was discovered that there was an underground hydraulic
leak on one of the supply lines running from the control building to the Dam.
(The leaking fitting was replaced the week of August 24.
(During a subsequent investigation to find what caused the leak, it was determined that the
tubing running from the control building to the Dam is a lesser grade stainless steel than the
consultant would recommend. Additionally, the PVC piping running from the control
building to the dam, which contains the tubing and fittings, also has ground water leaks and
holds water. These conditions are conducive to the corrosion of piping.
(In order to resolve these issues, it is necessary to replace all of the tubing and fittings as
quickly as possible with a higher class of stainless steel before another leak begins.
Additionally, work will be needed on the PVC piping that holds the tubing to help keep the
inside of the PVC pipe dry and decrease the likelihood of corrosion.
(A quote for the emergency repair was obtained from PIRTEK for $48,553.40. PIRTEK
will replace all the tubing and fitting as soon as supplies can be obtained and perform
additional work along the PVC piping to help keep the pipe dry.
(Adequate funds are available in the Water and Sewer Fund.
(The Director of Public Works recommends approval.)
k. Consideration to award a construction contract to the lowest responsive and responsible
bidder Water Well Solutions, of Elburn, IL for the Well Number 2 Rehabilitation project in
the amount of $245,882.50 from the Water & Sewer Fund.
(On Thursday, August 27, 2020, the Village opened sealed bids for Well Number 2
Rehabilitation Project. A total of four (4) contractors obtained bid documents, with two (2)
submitting bids.
(The lowest responsive and responsible bid was received from Water Well Solutions
Illinois Division, LLC of Elburn, IL in the amount of $245,882.50.
(The project consists of furnishing and installing column pipe, valves, airlines, cable,
motor, pump, and rehabilitating the well.
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(Water Well Solutions has satisfactorily completed several well projects for the Village.
(Adequate funds for the project are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
1. Consideration to adopt Ordinance No. 3675 granting a Special Use Permit with variations
of the Zoning Ordinance to construct a Cellular Communications Tower in an R-3
Residential Zoning District for the relocation of an existing monopole tower from 1060
Oakton Street to Property located at 813 Willow Lane.
(This item was discussed at the August 11, 2020 Village Board Meeting and currently
appears under unfinished business.)
in. Consideration to adopt Ordinance No. 3676 granting a Special Use Permit to Anjuman-E-
Shujaee, North Chicago to permit a religious institution on the property located at 1030
Nerge Road.
(This item was discussed at the August 11, 2020 Village Board Meeting and currently
appears under Unfinished Business.)
n. Consideration to adopt Ordinance No. 3677 granting variations of Sections 3-7:A(1), 7A-
1:B(2) and 3-7:1)(4) of the Zoning Ordinance to permit an inground swimming pool to be
located in a required front yard, eight feet (8') from the south property line and
approximately fifteen feet (15') from the west property line and to permit a five foot (5')
high open fence to be located on the south property line and within the twenty-five foot
(25') sight line triangle at the southwest corner of property located at 316 Castle
Drive. (Steinke)
(This item was discussed at the August 11, 2020 Village Board Meeting and currently
appears under Unfinished Business.)
o. Consideration to adopt Ordinance No. 3678 granting a variation of Section 3-7:1)(3) and
Section 7A-1:B(2) of the Zoning Ordinance to permit the installation of an open type fence
on property located at 1205 Helen Lane, Elk Grove Village, Illinois.
(This item was discussed at the August 11, 2020 Village Board Meeting and currently
appears under Unfinished Business.)
p. Consideration to adopt the following:
• Ordinance No. 3679 amending Position Classification and Salary Plan of the
Village of Elk Grove Village (Senior Management Analyst/HR Generalist -Village
Manager's Office; Assistant Director of Human Resources -Village Manager's
Office); and
• Ordinance No. 3680 amending the hourly rate and part-time position of School
Crossing Guard -Police Department of the Village of Elk Grove Village.
(This ordinance amends the Position Classification and Salary Plan adding one (1)
Assistant Director of Human Resources position in the Village Manager's Office and
deleting one (1) Senior Management Analyst/HR Generalist position in the Village
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Manager's Office.
(This also amends the hourly rate and part-time position of School Crossing Guards by
adding language under School Crossing Guard -Police Department to permit the Police
Department to assign Crossing Guards to other locations or other duties during the
Governor's emergency pandemic until in -person school resumes in public schools.)
q. Consideration to concur with prior Village Board authorization to adopt Resolution No.
67-20 amending Resolution No. 61-96, 6-09, 60-09, 16-11, 5-12, 4-14, 50-14 and 53-19
and authorizing the Mayor and Village Clerk to execute a Fifth Amendment to the Ground
Lease Agreement and Memorandum of Ground Lease Agreement between the Village of
Elk Grove Village and TV6 Holdings, LLC.
(This amendment covers the changes necessary to relocate the tower as part of the Elk
Grove Technology Park development.
(The existing cell tower was formerly part of the Oakton Fire Station property, which is
now part of the Elk Grove Technology Park. The tower and associated equipment are
being relocated to 813 Willow Lane to allow for the cohesive development of the
Technology Park.
(This amendment updates the description of the property location, site plan, and legal
description of the leased area to correspond to the new tower location.
(All other terms and conditions of the Ground Lease remain intact.)
r. Consideration to adopt Resolution No. 68-20 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 93
Martin Lane.
(The Law Offices of Sarnoff & Baccash, on behalf of 93 Martin LLC (Applicant) is
seeking a Cook County Class 6B property tax exemption for 93 Martin Lane.
(The Applicant intends to purchase the subject property and rehabilitation the same in order
to lease a warehouse, manufacturing and/or distribution user. The subject property consists
of an estimated 21,976 square foot building that has been 100% vacant since February
2020.
(The Applicant plans to spend approximately $200,000 to $250,000 to rehabilitate and
improve the subject property. These improvements are as follow: Upgrade the fagade,
update landscaping, add new building numbers, update signage, reconstruct the existing
dock drive and apron per Elk Grove Village standards, add new exterior lights, install new
exterior windows, install a new accessible sidewalk to existing stoop, install a new canopy,
resurface, seal coat and stripe the parking lot and drive as necessary, clean out back ditch,
and various other renovations. 93 Martin Lane does not currently have a tenant, but expects
that an industrial user at the subject property will bring anywhere from 20-40 jobs.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
vacancy for less twenty-four (24) months with a purchase for value, special circumstances,
and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
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fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. A request for a Public Hearing to consider a petition submitted by the Elk Grove Park
District for a Special Use Permit to permit the development of a public dog park with
adjoining parking lot at 614 Perrie Drive. (A public hearing date has not yet been
established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 20-6 - A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations of fences in residential zoning districts on
property located at 501 Stonehaven Avenue. (PH 09-10-2020)
b. ZBA Docket 20-7 - A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations of fences in residential zoning districts on
property located at 610 Hudson Court. (PH 09-10-2020)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
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19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents
granting a variation as it pertains to permitted locations of fences for property located at
1205 Helen Lane.
b. Village Attorney- Direct the Village Attorney to prepare the necessary documents granting
a fence variation as it pertains to permitted locations for fences and pools for property
located at 316 Castle Drive.
c. Village Attorney - Direct the Village Attorney to prepare the necessary documents to
relocate a Cellular Communications Tower to 813 Willow Lane.
d. Village Attorney - Direct the Village Attorney to prepare the necessary documents to
permit a religious institution to operate at 1030 Nerge Road.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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I, 0]9J lJ1910J&
REGULAR VILLAGE BOARD MEETING
September 8, 2020
7:00 PM
6. CONSENT AGENDA
Consideration to adopt Resolution No. 69-20 authorizing the Mayor and Village Clerk to
execute an Amendment to the Redevelopment Agreement between the Village of Elk
Grove and Elk Grove Holdings, LLC.
(The Village of Elk Grove entered into a Redevelopment Agreement with Elk Grove
Holdings, LLC on June 19, 2018 to re -tenant the vacant anchor space last held by
Dominick's at the Elk Grove Town Center.
(This Amendment allows the Developer to divide the remaining vacant area of the Project
into multiple stores or facilities as agreed to by the Village in addition to Developer's
18,000 square foot Planet Fitness facility.
(Additionally, this Amendment sets forth new obligations for the Developer with regard to
occupancy and sales tax receipts in order to receive financial assistance from the Village.
(The Village Attorney recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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