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HomeMy WebLinkAboutVILLAGE BOARD - 08/11/2020 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING AUGUST 11, 2020 1. CALL TO ORDER - 7:06 P.M. PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno, and Stephen F. Schmidt ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE/INVOCATION delivered by Pastor Stefan Potuznik, Christus Victor Lutheran Church. 3. APPROVAL OF MINUTES OF JULY 7, 2020 AND JULY 16, 2020 Motion to approve the Minutes of the Regular Village Board Meeting held on July 7, 2020 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED Motion to approve the Minutes of the Special Village Board Meeting held on July 16, 2020 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson - The Village Board Meeting Schedule will resume to two meetings a month with September 8, September 22, October 13 and October 27. Many of the special events have been cancelled this year due to the Coronavirus but we are hopeful that the Tree Lighting Ceremony will take place on November 27. Meetings: May 16 - Virtual meeting with Progressive Rail for an update on upcoming projects. Special Village Board meeting held on May 16 to select three sponsorship choices as part of the Makers Wanted Marketing Campaign. July 30 - Ribbon Cutting for Pet Grooming by Teena, 672 Meacham Road, and HairBNB, 646 Meacham Road. August 1 - Coffee with the Board. August 6 - Elk Grove Township Open House at 600 Landmeier. August 8 - Visitation for Jim Petri, Statesman of the Village. Jim served the community for over 40 years with honor, dignity, grace and more importantly true love for the community. He will be sorely missed but never forgotten. The Public Works Facility on Devon Avenue was named in his honor and was a deserving dedication for everything he has done for the community. May God Bless his family during this difficult time. The Village's Fiscal Year begins on May 1 and runs through April 30. The numbers are not yet finalized but the Village is doing well. Mayor commended the Finance Director on the financial shape of the Village. The revenues for Elk Grove stores such as Aldi, Jewel, Walmart and Home Depot were surging during the pandemic. Our business park is the biggest in the country and very diversified. Many of the businesses are manufacturers that were deemed essential and remained open during this pandemic. Mayor commended the Village Manager on the great job the employees have done to keep the Village running smoothly. Pagel of 7 On July 19, the readers of the Daily Herald voted Elk Grove as the "Best Town to Live In". Census: Census takers will start going door-to-door asking residents to fill out their census form if they have not done so online. The Census numbers are critical to determine how much money comes into the community for the next ten years. Oaths of Office: Chief Mikel asked the following members of the Fire Department to join him at the podium for Mayor Johnson to administer the Oath of Office. Lieutenant Brian McVeigh, Lieutenant Michael Foster, Battalion Chief John Lodewyck, and Deputy Chief Nathan Gac. Chief Walsh asked the following members of the Police Department to join him at the podium for Mayor Johnson to administer the Oath of Office. Sergeant Efren Pelayo, and Commander Sheara Garrison. Trustee Schmidt - Attended the Elk Grove Township Open House. That building has served the community for many years as a Public Works building, a Fire Department building, a Public Works building a second time, and was even the Village Hall at one point with the courthouse located on the lower level. Thank you to Chief Walsh and retired Deputy Chief Rose for going to the final phase of the parole hearing for Patty Columbo and Frank Deluca on July 30. Their presence and testimony played a significant part in the parole board's decision to deny parole. Jim Petri was instrumental in getting the first canine unit for the Police Department back when Trustee Schmidt was a Deputy Chief. The Police Department is going through their national accreditation this week. This Department has been accredited since 1993 and I wish them the best of luck on their reaccreditation. Trustee Prochno - Attended the Elk Grove Township Open House and the design of the new Food Pantry is similar to a grocery store with built in refrigerators, walk in freezers and fresh produce. Clients choose the food that they want instead of being handed a bag of groceries. The Township has built a relationship with Meijer that donates to the Food Pantry and we thank Meijer for their assistance. The Farmers Market continues every Saturday from 8:00 a.m. to 1:00 p.m. Nick Nikola coordinated the 26th annual Elk Grove Salt Creek cleanup that was held on Saturday, July 11. Approximately 50 volunteers, with the majority being local Scouts from Troop 95, cleaned out debris from the Creek and picked up trash along the shoreline. Thank you to all the volunteers. To learn about upcoming events, please visit the Facebook page Saltcreekwatershednetwork or saltcreekwatershed.org. Trustee Lissner - Attended the Elk Grove Township Open House. All of the food pantries in Elk Grove do a marvelous job but the Township gives people some dignity and really makes it a wonderful experience for the residents. Trustee Czarnik - Attended the Elk Grove Township Open House and was very surprised how much they changed the inside. The annual Frank J. Czarnik/Jim M. Heffern Memorial Scholarship Golf Outing took place last Friday. Thanks to the generosity of all those that participated, we will offer scholarships again in 2021. Trustee Feichter - Meet Chicago Northwest is the tourism organization for Elk Grove and due to the COVID pandemic; they are looking to sublet their offices in Schaumburg. The Community Character Coalition Executive Committee met and decided they will not have the Carnival of Character or Celebration of Culture events this year. The Community Character Coalition will instead work with the Marine Corps Reserve collection gifts for their annual Toys for Tots campaign. They will also continue to work with Packages for Patriots. A food drive will take place on October 3 at the School District 59 headquarters and the Elk Grove Township location. Trustee Franke - Oktoberfest is cancelled this year due to the pandemic. We will plan to have it back again in 2021. Mayor Johnson announced that the Village Board needs to go back into Executive Session tonight after the board meeting to finish up one more item. S. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the July 21, 2020 Accounts Page 2 of 7 Payable Warrant in the amount of $1,101,404.40. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the July 31, 2020 Accounts Payable Warrant in the amount of $3,089,150.65. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the August 11, 2020 Accounts Payable Warrant in the amount of $1,664,092.13. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Elk Grove Village Public Library, 1001 Wellington Avenue - authorization to waive permit fees for mechanical repairs in the amount of $254. b. Living Hope Church, 777 Meacham Road - authorization to waive permit fees in the amount of $634 for the following projects: • Parking lot maintenance in the amount of $588. • Electrical work on an existing monument sign in the amount of $46. c. AMITA Health / Alexian Brothers Medical Center, 800 Biesterfield Road - authorization to waive permit fees for ADA parking lot updates in the amount of $1,500. d. Elk Grove Park District - authorization to waive permit fees in the amount of $99,120 for the following projects: New clubhouse and maintenance building construction at Fox Run Golf Links, 333 Plum Grove Road in the amount of $98,720. Outdoor drinking fountain and backflow prevention installation at Fox Run Golf Links, 333 Plum Grove Road in the amount of $149. Pavilion emergency generator replacement at 1000 Wellington Avenue in the amount of $251. e. Authorization to hold a Public Hearing before the Plan Commission to consider a petition for Special Use Permit to develop a public dog park with adjoining parking lot at 614 Perrie Drive. f. Meet Chicago Northwest Convention Bureau - authorization of payment for FY 2020- 21 annual dues in the amount of $89,311.13. g. M.E. Simpson Co., Inc., Valparaiso, IN - authorization of a contract for professional engineering services for a Water Distribution Leak Survey in the amount of $38,610 from the Water and Sewer Fund. h. TAT Enterprises Inc., Kingston, IL - authorization to increase a construction contract for the parking lots for Nerge Lift, Huntington Lift, and Greenleaf Pump Stations in the amount of $7,963.06, for a total amount of $52,937.96. i. Engineering Resource Associates, Inc., Warrenville, IL - authorization to increase a professional services contract for design engineering and permitting for the replacement of the Railroad Culvert over Willow Creek south of Pratt Blvd. in the amount of $36,613.44, for a total contract amount of $102,986.64 from the Water and Sewer Fund. j. A -Lamp Concrete Contractors, Inc., Schaumburg, IL - authorization to award a Page 3 of 7 construction contract to for storm sewer improvements within the Village rights -of - way at various locations in the amount of $183,493.20 from the Business Leaders Forum Fund and the Water and Sewer Fund. k. 417ront - authorization to enter into contractual sponsorship agreements with the National Governing Boards of the following groups and funding levels subject to receiving benefits proposed by the Governing Boards as detailed in their submission as follows: • American Track and Field in the amount of $100,000; • USA Wrestling in the amount of $50,000; and • USA Triathlon in the amount of $25,000. 1. HR Green, McHenry, IL - authorization to award a professional service agreement to provide owners representative and staff augmentation/plan check services for the Biesterfield Fire Station rehabilitation project in the amount of $40,000 from the Capital Projects Fund. m. Misfits Construction Company, Chicago, IL - authorization of a construction contract to the lowest responsive and responsible bidder for the Residential Regulatory Sign Replacement Program - Zone 1 project in the amount of $588,579.80 from the Capital Projects Fund. n. Prime Construction, Inc., Hampshire, IL - authorization to increase a construction contract to add two (2) additional residential rear yard drainage locations to the existing Drainage Improvements 2019/2020 Rear Yard contract in the amount of $60,000 from the Water and Sewer Fund for a total amount of $718,240. o. Higgins Road Corridor Redevelopment Fund - authorization to increase the Fiscal Year 2020 budget in the amount of $2,000,000. p. Adopt Ordinance No. 3671 entitled, "AN ORDINANCE AMENDING VILLAGE CODE SECTION 6-6-3-7 ENTITLED "POSSESSION OF CANNABIS" AND SECTION 6-6-3-8 ENTITLED "SALE OR DELIVERY OF CANNABIS PARAPHERNALIA" OF CHAPTER 6 ENTITLED "MISCELLANEOUS OFFENSES" OF TITLE 6 ENTITLED "POLICE DEPARTMENT, MOTOR VEHICLES; ORDINANCE VIOLATIONS" OF THE VILLAGE CODE OF ORDINANCES OF THE VILLAGE OF ELK GROVE VILLAGE, COOK AND DUPAGE COUNTIES, ILLINOIS." q. Adopt Ordinance No. 3672 entitled, "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE AND REZONING SAME IN ACCORDANCE WITH THE VILLAGE'S COMPREHENSIVE PLAN AND ZONING MAP (1932 E. HIGGINS ROAD)." r. Adopt Resolution No. 59-20 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE ELK GROVE PARK DISTRICT TO UTILIZE THE RAINBOW FALLS WATERPARK BUILDING AS A TEMPORARY FIRE STATION." s. Adopt Resolution No. 60-20 entitled, "A RESOLUTION APPROVING THE PLAT OF SUBDIVISION IDENTIFIED AS BRETT ANTHONY FOODS CONSOLIDATION (1250- 1350 GREENLEAF AVENUE)." t. Adopt Resolution No. 61-20 entitled, "A RESOLUTION RATIFYING THE LICENSE SUPPLEMENT FORA SMALL WIRELESS FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CHICAGO SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS OF BASKING RIDGE, NEW JERSEY (SOUTHWEST CORNER OF YORK AND PAN AM)." u. Adopt Resolution No. 62-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AND SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF COOK, ILLINOIS AND THE VILLAGE OF ELK GROVE VILLAGE FOR CORONAVIRUS RELIEF FUNDS PURSUANT TO THE CARES ACT." Page 4 of 7 v. Adopt Resolution No. 63-20 entitled, "A RESOLUTION RATIFYING THE LICENSE SUPPLEMENT FOR A SMALL WIRELESS FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CHICAGO SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS OF BASKING RIDGE, NEW JERSEY (1400 S. ARLINGTON HEIGHTS ROAD)." w. Adopt Resolution No. 64-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A MASTER PROJECT AGREEMENT 2 FOR PROFESSIONAL SERVICES BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND 4FRONT." x. Adopt Resolution No. 65-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 2301-2311 TOUHY AVE." Adopt Ordinance No. 3674 entitled, "AN ORDINANCE RATIFYING THE CORRECT y. LEGAL DESCRIPTION OF THE PROPERTY SOUGHT TO BE ACQUIRED BY THE VILLAGE AND LOCATED AT 1700-1706 OAKTON STREET WITHIN THE BUSSE/ELMHURST DEVELOPMENT PROJECT AREA." Mayor asked if there were any questions from the Board or the audience. Motion to approve Consent Agenda items a. through y. Moved by Trustee Franke Second by Trustee Feichter VOICE VOTE MOTION CARRIED 7. REGULAR AGENDA Adopt a Resolution and Ordinance pertaining to the annexation of McDonald's Corporation, 1910-1912 E. Higgins Road. • Resolution No. 66-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A PRE -ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE DESIGNATED OWNERS OF PROPERTY TO BE ANNEXED INTO THE VILLAGE (MCDONALD'S CORPORATION)"; and • Ordinance No. 3673 entitled, "AN ORDINANCE ANNEXING AND REZONING CERTAIN TERRITORY TO THE VILLAGE OF ELK GROVE VILLAGE (MCDONALD'S CORPORATION, 1910-1912 E. HIGGINS)." Mayor asked if there were any questions or comments regarding this annexation. Motion to approve Resolution No. 66-20 authorizing a Pre -Annexation Agreement with McDonald's Corporation, 1910-1912 E. Higgins Road. Moved by Trustee Feichter Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter, Mayor Johnson NAYES: None MOTION CARRIED Motion to approve Ordinance 3673 annexing and rezoning the property at 1910-1912 E. Higgins Road (McDonald's Corporation). Moved by Trustee Czarnik Second by Trustee Franke AYES: Trustees Lissner, Prochno, Schmidt, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED 8. PLAN COMMISSION - Village Manager Rummel - c. PC Docket 20-7 - Petition for a Special Use Permit to operate a religious institution at 1030 Nerge Road. Special Use Petition submitted by Anjuman Shujaee of North Chicago to allow the property at 1030 Nerge Road to be used for religious worship and related religious activities. The Plan Commission had a public hearing on August 3 and unanimously recommended Village Board approval for the Special Use. Page 5 of 7 Motion to direct the Village Attorney to prepare the necessary documents for 1030 Nerge Road. Moved by Trustee Lissner VOICE VOTE MOTION CARRIED Seconded by Trustee Czarnik 9. ZONING BOARD OF APPEALS - Village Manager Rummel - a. ZBA Docket 20-4 - A Public Hearing via teleconference for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of fences in residential zoning districts for property located at 1205 Helen Lane. The Zoning Board of Appeals had a hearing on July 9 for the petition submitted for a fence variation at 1205 Helen Lane. The Zoning Board voted unanimously to recommend Village Board approval for this variation request. Motion to direct the Village Attorney to prepare the necessary documents for the fence variation at 1205 Helen Lane. Moved by Trustee Franke Seconded by Trustee Feichter VOICE VOTE MOTION CARRIED b. ZBA Docket 20-5 - A Public Hearing for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of fences and pools in residential zoning districts for property located at 316 Castle Drive. The Zoning Board of Appeals had a hearing on July 9 for the petition submitted for a fence variation as it pertains to the location of a pool. The Zoning Board voted unanimously to recommend Village Board approval for this variation request. Motion to direct the Village Attorney to prepare the necessary documents for the variations at 316 Castle Drive. Moved by Trustee Franke VOICE VOTE MOTION CARRIED Seconded by Trustee Feichter 10. YOUTH COMMITTEE - Trustee Franke - The Bon Fire in October has been cancelled. We hope to continue these activities with the splash parties, dances, and the bon fire next year. 11. BUSINESS LEADERS FORUMS - Trustee Lissner - There were three BLF visits in the past week with everyone wearing masks, maintaining the social distancing and having temperatures checks at F45 Training, Axis Warehouse, and Centerpoint. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - At the July 7 Board Meeting there were three new Xfinity channels mentioned: Recipe TV, JusticeCentral TV, and Comedy TV. The three channels are available for an extra fee. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - The Blood Drive on Saturday, July 11, resulted in 39 units of blood drawn. Thank you to everyone that donated. 14. INFORMATION COMMITTEE - Trustee Lissner - The new website features a daily segment on EGTV at 2:00 p.m. and 6:00 p.m. called Elk Grove Update. The segment gives updates to residents that may not use a computer to stay current on Village news. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - There will be a Document Destruction and Electronics Recycling Event on August 29 from 9:00 a.m. to 12:00 p.m. at the James Paul Petri Public Works Facility on Devon Avenue. The Paint and Oil Recycling Event will be on September 12 at the same location also from 9:00 a.m. to 12:00 p.m. Please remember that residents can dispose of medication safely in a secured receptacle located outside Police IC and household batteries can be recycled in a collection bin near the Community Development counter. 16. PARADE COMMITTEE - Trustee Czarnik - No Report. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. Page 6 of 7 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - Construction continues with the pedestrian improvements on Meacham Road and Biesterfield Road. The roadway improvements for Vermont Drive, Newberry Drive and Gibson Drive continues that includes pavement, curb and sidewalk rehabilitation. The paving and final roadway service in the Ruskin Drive area is completed. All streets in this year's resurfacing program have also been completed. The landscape restoration and clean up work as well as the pavement markings and installation of thermoplastic crosswalks will continue. 20. AIRPORT UPDATE - Mayor Johnson - There is a SOC meeting tomorrow morning to reiterate the runway rotation plan. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The concert lineup remains the same for 2021: July 4 - Daughtry; July 13 - KC & the Sunshine Band; July 20 - Loverboy; and July 27 - The Beach Boys 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Tentatively the Tree Lighting Ceremony. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - Raymond Rummel - No Report. 25. REPORT FROM VILLAGE CLERK - Lorrie Murphy - Elk Grove will be an Early Voting site for the November election. 26. UNFINISHED BUSINESS - No Report. 27. NEW BUSINESS - No Report. 28. PUBLIC COMMENT - 8:31 P.M. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:33 P.M. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Prochno, Schmidt, Czarnik, Feichter, Franke, Lissner NAYS: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 7 of 7