Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 09/08/2020 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING SEPTEMBER 8, 2020 1. CALL TO ORDER - 7:07 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno, and Stephen F. Schmidt ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF AUGUST 11, 2020 Motion to approve the Minutes of the Regular Village Board Meeting held on August 11, 2020 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson - We are back to the regular meeting schedule with two meetings in September, two meetings in October, one meeting in November and one meeting in December. On August 13, Mayor and Trustee Feichter met with the Bulgarian Consulate General, Ivan Anchev, who is finished with his term here and moving back to Bulgaria. On August 20, Mayor met with Kaylyn Ahn, the local high school student that organized a protest in Elk Grove a few months ago, to answer some follow-up questions. On August 27, Mayor attended a Fire Demonstration at the Fargo Fire Station to test some fire extinguisher balls that proved to be not very effective. Staff is continuing to look at rear yard drainage, front yard/sidewalk drainage issues, and street conditions for the long term. Tonight's Consent Agenda has an item for the next phase of the program, which is a study of front and sidewalk drainage. Once that is completed, a comprehensive package will be presented to the board after the new year that will set this Village up for roads, rear yard drainage, front yard drainage, and sidewalks. This information will coincide with our long-term 2025-infrastructure improvement plan. Oaths of Office: Our prayers go out to the family with the passing of Larry Dohrer who served on our Zoning Board of Appeals. Donato Latrofa submitted an application to the Village and has accepted the offer to serve on the Zoning Board of Appeals. Mayor Johnson administered the oath of office. Business Update: The Village is doing great financially and we are strong as a community. The Elk Grove business park was named one of the top 3 industrial parks in the United States by the Business Facilities Magazine. Microsoft has started to build in the Elk Grove Technology Park and staff recently met with their outreach representative that is looking for ideas for Microsoft to get involved in the community. The Town Center has a PPE store opening up near Planet Fitness and a Dollar Tree will fill another vacancy in the shopping center. Another item on tonight's agenda is Love's Travel Stops that will meet with the Plan Commission for a variation. The census numbers for survey responses are over 84% for Elk Grove Village. The census is very important for the community to receive money from the state and the county. The Village is doing well with the Coronavirus pandemic. Our leadership has been on the front edge of this pandemic to ensure proper social distancing is maintained and masks are worn. A decision will be made in the next couple of weeks pertaining to Halloween and the Pagel of 5 Tree Lighting Ceremony. Modifications may need to be made if we are able to continue these events. Mayor announced that he will run again for re-election as Mayor of Elk Grove in April 2021. Trustees Feichter, Prochno and Franke all announced that they will also run for re-election as Trustee for Elk Grove Village. Trustee Schmidt - Friday is the 191h anniversary of the 9/11 attacks on our country and we ask that all citizens take a few moments to think about the civilian victims who lost their lives, the first responders that responded to the scene, and finally those in the military who went to fight the war against terrorism giving the ultimate sacrifice and the families. Trustee Prochno - The Farmers Market continues through October every Saturday from 8:00 a.m. to 1:00 p.m. on the Village Green. Trustee Lissner - The Document Destruction and Electronics Recycling event went very well on Saturday. Trustee Czarnik - While meeting friends by the Farmers Market on Saturday, with social distancing and wearing masks, it was very enjoyable to see so many children using the new swing on the Village Green. Trustee Feichter - Accomplishments were discussed at the last Friends of Cycling meeting with the work being done on Biesterfield Road and the future plans for projects such as a bridge over Clearmont and a bike path going under I-290. Grants are being applied for to help fund these projects. Friends of Cycling also had a bike drive at the Library and collected 80 used bikes to be donated to West Town Bikes in Chicago to assist those in need. Dr. Homan from Elk Grove Family Dental (8 E. Devon Avenue) held a Free Dental Day on Friday, August 28, from 8:00 a.m. to 5:00 p.m. for those residents that may not have access to regular dental care. Approximately 80 people were treated totaling approximately $30,000 worth of free dental care. The Community Character Coalition will sponsor a food drive for the Elk Grove Food Pantries on Saturday, October 3, from 10:00 a.m. and 1:00 p.m. at two locations - Elk Grove Township Administration Building and the CCSD59 Administration Building. Trustee Franke - Reminded everyone that Oktoberfest in Elk Grove has been cancelled for this year due to the pandemic but we will try to bring it back in 2021. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the August 25, 2020 Accounts Payable Warrant in the amount of $937,037.61. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the August 31, 2020 Accounts Payable Warrant in the amount of $2,072,459.10. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the September 8, 2020 Accounts Payable Warrant in the amount of $1,816,169.44. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to waive permit fees for the Elk Grove Park District in the amount of $15,829 for the following projects: • Park renovations and improvements at Hattendorf Park, 225 E. Elk Grove Boulevard, in the amount of $12,510; • Water feature replacement at the Pavilion Aquatics Center, 1000 Wellington Avenue, in the amount of $569; • Demolition of the clubhouse and maintenance facility at Fox Run Golf Links, 333 Plum Page 2 of 5 Grove Road, in the amount of $875; and • Demolition of the building and installation of a sidewalk at the former Township Daycare building, 711 Chelmsford Road, in the amount of $1,875. b. Authorization to hold a Public Hearing before the Plan Commission to consider the petition of Love's Travel Stops & Country Stores, Inc. to request a variation from parking regulations and modify the approved site plan for the Special Use Permit to operate a fueling station at 1900 Busse Road. c. Award a purchase contract through the National Purchasing Partners Fire Rescue GPO Contract to FAAC, Inc. of Ann Arbor, MI for the purchase of a pump operations panel simulator in an amount not to exceed $69,200 from the Foreign Fire Fund. d. Authorization to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL for engineering services for the Residential Regulatory Sign Replacement Program (Phases 2 - 4) in the amount of $64,122 from the Capital Project Fund. e. Authorization to award a professional services contract with Baxter & Woodman of Crystal Lake, IL for Professional Engineering Services to perform a residential Sidewalk Condition Inventory Study in the amount of $54,100 from the Capital Project Fund. f. Authorization to increase the contract with Davis Tree Care and Landscape Inc. of Forest Park, IL for the 2020 Parkway Tree Maintenance by $50,000.00 for a total contract amount of $165,574.32. g. Authorization of a professional service contract to the lowest responsive and responsible bidder Insituform Technologies USA, LLC of Chesterfield, MO for the 2020 CIPP Sanitary Sewer Rehabilitation (Basins 1, 8, 10, 19 (Partial) ) project in the amount of $755,226.90 from the Water & Sewer Fund. h. Authorization to increase the construction contract with Martam Construction, Inc., of Elgin, IL for the Median Enhancement - Rohlwing Road (IL Route 53) project in the amount of $26,965.60 for a total contract amount of $1,186,588.60 from the Capital Project Fund. i. Authorization to increase the 2020 Village -Wide Concrete Replacement Program construction contract with Strada Construction Company of Addison, IL for additional concrete replacement within the Village right-of-way in the amount not to exceed $165,000 for a total contract amount of $338,200 from the Capital Project Fund. j. Concur with prior authorization to waive the formal bidding procedures and award a professional service contract to PIRTEK O'Hare of Elk Grove, IL for emergency repairs to the Busse Woods Dam in the amount of $48,553.40 from the Water and Sewer Fund. k. Authorization of a construction contract to the lowest responsive and responsible bidder Water Well Solutions, of Elburn, IL for the Well Number 2 Rehabilitation project in the amount of $245,882.50 from the Water & Sewer Fund. 1. Adopt Ordinance No. 3675 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT WITH VARIATIONS OF THE ZONING ORDINANCE TO CONSTRUCT A CELLULAR COMMUNICATIONS TOWER IN AN R-3 RESIDENTIAL ZONING DISTRICT FOR THE RELOCATION OF AN EXISTING MONOPOLE TOWER FROM 1060 OAKTON STREET TO PROPERTY LOCATED AT 813 WILLOW LANE." m. Adopt Ordinance No. 3676 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ANJUMAN-E-SHUJAEE, NORTH CHICAGO TO PERMIT A RELIGIOUS INSTITUTION ON THE PROPERTY LOCATED AT 1030 NERGE ROAD." n. Adopt Ordinance No. 3677 entitled, "AN ORDINANCE GRANTING VARIATIONS OF SECTIONS 3-7:A(1), 7A-1:B(2) AND 3-7:1)(4) OF THE ZONING ORDINANCE TO PERMIT AN INGROUND SWIMMING POOL TO BE LOCATED IN A REQUIRED FRONT YARD, EIGHT FEET (8') FROM THE SOUTH PROPERTY LINE AND APPROXIMATELY FIFTEEN FEET (15') FROM THE WEST PROPERTY LINE AND TO PERMIT A FIVE FOOT (5') HIGH OPEN FENCE TO BE LOCATED ON THE SOUTH PROPERTY LINE AND WITHIN THE TWENTY-FIVE FOOT (25') SIGHT LINE TRIANGLE AT THE SOUTHWEST CORNER OF PROPERTY LOCATED AT 316 CASTLE DRIVE. (STEINKE)" Page 3 of 5 o. Adopt Ordinance No. 3678 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) AND SECTION 7A-1:B(2) OF THE ZONING ORDINANCE TO PERMIT THE INSTALLATION OF AN OPEN TYPE FENCE ON PROPERTY LOCATED AT 1205 HELEN LANE, ELK GROVE VILLAGE, ILLINOIS." p. Adopt the following: • Ordinance No. 3679 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (SENIOR MANAGEMENT ANALYST/HR GENERALIST -VILLAGE MANAGER'S OFFICE; ASSISTANT DIRECTOR OF HUMAN RESOURCES -VILLAGE MANAGER'S OFFICE)"; and • Ordinance No. 3680 entitled, "AN ORDINANCE AMENDING THE HOURLY RATE AND PART-TIME POSITION OF SCHOOL CROSSING GUARD -POLICE DEPARTMENT OF THE VILLAGE OF ELK GROVE VILLAGE." q. Concur with prior Village Board authorization to adopt Resolution No. 67-20 entitled, "A RESOLUTION AMENDING RESOLUTION NO. 61-96, 6-09, 60-09, 16-11, 5-12, 4-14, 50-14 AND 53-19 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A FIFTH AMENDMENT TO THE GROUND LEASE AGREEMENT AND MEMORANDUM OF GROUND LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND TV6 HOLDINGS, LLC." r. Adopt Resolution No. 68-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 93 MARTIN LANE." s. Adopt Resolution No. 69-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AMENDMENT TO THE REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE AND ELK GROVE HOLDINGS, LLC. (PLANET FITNESS)." Mayor asked if there were any questions from the Board or the audience on any agenda items. Motion to approve Consent Agenda items a. through s. Moved by Trustee Franke Second by Trustee Lissner VOICE VOTE MOTION CARRIED 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel - No Report. 9. ZONING BOARD OF APPEALS - Village Manager Rummel -No Report. 10. YOUTH COMMITTEE - Trustee Franke - No Report. 11. BUSINESS LEADERS FORUMS - Trustee Lissner - The following Business Ambassador visits took place: August 19 - Tykables, August 20 - CR Express, August 24 - The Irving Press, and September 3 - Green Dollar BookKeeping & Tax, LLC. The next visits is scheduled for September 16 - Country Inn & Suites, September 28, Merx Global. Today Enclave restarted their Makers Wanted program via Zoom and on September 16 the Masterclass will have a presentation by Dr. George Vukotich entitled Rethinking Mentoring and Being Mentored in an Era of Social Distance. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - Comcast made an agreement to have the Cubs games on Marquee Sports Network. There is a slight price increase of approximately $6 a month. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - A Caring Place is a respite program held at Christus Victor Church and they are doing a Zoom outreach for the participants to remain active and keep in touch. 14. INFORMATION COMMITTEE - Trustee Lissner - No Report. Page 4 of 5 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - The Saturday, August 29, Document Destruction & Electronics Recycling Event went well. A total of 902 cars were served as part of this event. The Paint and Oil Recycling Event will be this Saturday, September 12, at the James Paul Petri facility from 9:00 a.m. to 12:00 p.m. The Simple Recycling by Waste Zero textile recycling program was launched this week. Residents in single-family homes will receive an orange bag with instructions on how to recycle textiles to be picked up by the curb on their designated garbage day. 16. PARADE COMMITTEE - Trustee Czarnik - The 2020 parade has been cancelled. The parade next year will be held on September 18, 2 02 1. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - No Report. 20. AIRPORT UPDATE - Mayor Johnson - A SOC meeting was two weeks ago and the communities are working together with JDA and are in agreement to spread the noise impact throughout the airport region. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The concert lineup for 2021 will be: July 4 - Daughtry; July 13 - KC & the Sunshine Band; July 20 - Loverboy; and July 27 - The Beach Boys. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Possibly the Tree Lighting Ceremony. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - Raymond Rummel - No Report. 25. REPORT FROM VILLAGE CLERK - Lorrie Murphy - Early Voting begins at Village Hall on October 19 through November 2. The hours are Monday through Friday from 8:30 a.m. to 7:00 p.m., and Saturday and Sunday from 9:00 a.m. to 5:00 p.m. There will be a Ballot Dropbox inside the Early Voting room for voters to drop off their ballots if they do not want to mail them. Ballots can ONLY be dropped off at an Early Voting site - the Village Hall counters cannot accept ballots. 26. UNFINISHED BUSINESS - No Report. 27. NEW BUSINESS - No Report. 28. PUBLIC COMMENT - 8:25 p.m. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:28 p.m. Moved by Trustee Franke Seconded by Trustee Feichter AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 5 of 5