HomeMy WebLinkAboutAGENDA - 10/13/2020 - Villaeg Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
October 13, 2020
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (ASSOCIATE PASTOR ADAM DOI, TRINITY GOSPEL CHURCH)
3. APPROVAL OF MINUTES OF SEPTEMBER 22, 2020
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: SEPTEMBER 30, 2020 $ 3,048,019.OS
OCTOBER 13, 2020 $ 742,413.14
6. CONSENT AGENDA
a. Consideration to concur with prior Village Board authorization to allow temporary signage
for PPE Global Health at 986 Elk Grove Town Center.
(Section 713-5-8 of the Elk Grove Village Zoning Ordinance requires all applications for
sign permits in the B-5 Town Center Shopping District to be reviewed and approved by
the Mayor and Board of Trustees.
(PPE Global Health submitted two (2) temporary banner signs to advertise their opening
while they await fabrication of their permanent signage.
(The temporary signs will be displayed for a period of no more than sixty (60) days.
(The Director of Community Development recommends approval.)
b. Consideration of a request from Kenneth Young Center, located at 1001 Rohlwing Road,
to waive FY 2020/21 vehicle sticker fees in the amount of $175.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
c. Consideration of a request from Prairie Lake School, 408 E. Devon Avenue, to waive
permit fees for mechanical alterations in the amount of $210.
(It has been past practice of the Village Board to grant fee waivers for governmental and
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non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration of requests from the Elk Grove Park District to waive permit fees in the
amount of $1,295 for the following projects:
• Rooftop pool dehumidification equipment replacement at the Pavilion, 1000
Wellington Avenue, in the amount of $1,060; and
• Shade canopy installations at Hattendorf Park, 225 E. Elk Grove Boulevard, in the
amount of $235.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
e. Consideration to award a professional services contract to MNJ Technologies of Buffalo
Grove, IL to provide one year of Cisco Smartnet support of our network infrastructure in
the amount of $29,063.
(The Village's network infrastructure is largely comprised of Cisco hardware and software,
which provides a solid foundation for our computing environment.
(The hardware and software require on -going support in order to function properly.
(IT staff solicited quotes from five (5) vendors who provide Cisco support.
(Of the four (4) responses received, MNJ Technologies was the lowest -priced responsible
and responsive bidder.
(This contract will provide Cisco support from November 3, 2020 through November 2,
2021.
(The Director of Information Technology recommends approval of this contract.)
f. Consideration to award a professional service contract to Engineering Enterprises, Inc. of
Sugar Grove, IL for the update and verification of our existing water works system
model for the amount of $50,000 from the Water & Sewer Fund.
(A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for
professional services for the update and verification of our existing water works system
model.
(Updating and verifying the water works system model will assist in determining future
water main sizing, increase effectiveness of water facility operations, and identify future
capital improvement needs.
(EEI will provide hydrant and pump testing, review historical water data, and calculate
need assessments to revise the existing water works system model.
(The Director of Public Works recommends approval.)
g. Consideration to award a sole source purchase contract to Air One Equipment of South
Elgin, IL for the purchase of MSA GI Self -Contained Breathing Apparatus (SCBA)
equipment in the amount of $338,975 from the Capital Replacement Fund.
(The current Fire Department budget includes funding for the purchase of new Self -
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Contained Breathing Apparatus (SCBA) equipment.
(The Fire Department has standardized on MSA SCBA equipment, which is familiar to all
personnel.
(This purchase will allow the Fire Department to be current on NFPA standards for this
vital equipment.
(MSA G1 SCBA units come with a 15-year warranty and units will be serviced locally.
(The regional distributor for fire service MSA equipment is Air One Equipment of South
Elgin, IL.
(Adequate funds are budgeted and available in the Capital Replacement Fund.
(The Fire Chief recommends approval.)
h. Consideration to award funding for workforce and business development support
consistent with the Village's Economic Development vision for Business Excellence as
presented to the Village Board of Trustees for Elk Grove High School Fabrication Lab and
micro -internships, the Golden Corridor Advanced Manufacturing Partnership, Next Level
Northwest, and ENCLAVE for Entrepreneurs not to exceed total collective amount of
$202,000 funded through the Busse Elmhurst TIF.
(An important component of the Village's Vision for Business Excellence is supporting
small business growth and development, workforce development, and entrepreneurship
education.
(The Village endeavors to be a public sector leader in this arena by underwriting a full
suite of business development tools including: School District 214 Education Foundation
and Elk Grove High School fabrication lab and micro internship program. The Village
awarded Elk Grove High School $100,000 in 2020 to modernize their fabrication lab and
to work with local companies on developing a micro -internship program. The original
commitment was for three years. The 2021 installment is for $100,000.
(Next Level Northwest (NLNW) NLNW is not for profit 501 c3. NLNW provides free
coaching to regional business to help better understand their business operations. NLNW is
a partnership with four other communities including Schaumburg, Hoffman Estates,
Rolling Meadows, and Hanover Park. The annual sponsorship cost is $15,000.
(Golden Corridor Advanced Manufacturing Partnership (GCAMP). GCAMP is a not for
profit 5016. GCAMP strives to educate high school students on careers opportunities in
manufacturing. GCAMP is a public private partnership. Public sector support comes from
Elk Grove Village, Hoffman Estates and Schaumburg. The annual sponsorship cost is
$15,000.
(ENCLAVE for Entrepreneurs (ENCLAVE) ENCLAVE runs the Founders lstTM
Academy. The Founders I StTm Academy is a highly immersive workshop on business
competency planning. The program is open to twenty four business leaders. The ten month
program scholarship cost is $300 per person a month.
(The Director of Business Development & Marketing recommends approval.)
i. Consideration to approve the fourth quarter financial report ending April 30, 2020.
(As part of the new financial software system, staff has created quarterly financial reports
comparing year to date numbers to the prior year.
(The Director of Finance recommends approval.)
j. Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the
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Fiscal Year ended April 30, 2020.
(The Comprehensive Annual Financial Report represents the findings of the annual audit
as performed by the independent auditor Lauterbach & Amen, LLP.
(The CAFR was recently completed.
(The Director of Finance recommends approval.)
k. Consideration to adopt Ordinance No. 3681 of the Village of Elk Grove Village, Illinois
terminating the Grove Mall Redevelopment Project Area.
(The Village designated the Grove Mall Redevelopment Project Area on August 26, 1997
to have a term no greater than twenty-three (23) years.
(The twenty-three (23) year term expires on December 31, 2020.
(Approval of this ordinance will terminate the Grove Mall TIF District and proper
notification will be mailed to the affected taxing districts by November 1, 2020.)
1. Consideration to adopt Ordinance No. 3682 granting a variation of Section 3-7:1)(3) of the
zoning ordinance to permit the construction of a six (6) foot high fence extending
approximately twenty-three (23') feet beyond a line extended from the nearest front corner
of the principal structure on the adjacent single-family residential lot for property located at
501 Stonehaven Avenue, Elk Grove Village.
(This item was discussed at the September 22, 2020 Village Board Meeting and currently
appears under Unfinished Business.)
in. Consideration to adopt Ordinance No. 3683 granting a variation of Section 7A-1 B:(2) of
the zoning ordinance to permit the construction of a four (4') foot high open type fence
located street side property line along Biesterfield Road located at 610 Hudson Court, Elk
Grove Village.
(This item was discussed at the September 22, 2020 Village Board Meeting and currently
appears under Unfinished Business.)
n. Consideration to adopt Resolution No. 70-20 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 1000
Estes Avenue.
(The Law Offices of Verros Berkshire, on behalf of Exeter 1000 Estes, LLC (Applicant) is
seeking a Cook County Class 6B property tax exemption for 1000 Estes Avenue.
(The Applicant intends to purchase the subject property and rehabilitate the same in order
to lease a warehouse, manufacturing and/or distribution user. The subject property consists
of an estimated 102,673 square foot building and will be 100% vacant prior to the closing
date on or before December 17, 2020.
(The Applicant plans to spend approximately $1,286,483 to rehabilitate and improve the
subject property. These improvements are as follows: Upgrade the fagade, update
landscaping, update and improve fagade, update signage, reconstruct the existing dock
drives and aprons per Elk Grove Village standards, add new exterior lights, install a new
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accessible sidewalk to existing stoop, install a new canopy, resurface and seal coat and
stripe the parking lot and drive as necessary, clean out back ditch, roof repair and various
other renovations.
(The Class 6B classification is designed to encourage industrial development throughout
Cook County by offering a real estate tax incentive for the development of new industrial
facilities, the rehabilitation of existing industrial structures, and the industrial reutilization
of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate
expansion and retention of existing industry and increase employment opportunities. The
eligibility requirements for 613 status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less twenty-four (24) months with a purchase
for value, special circumstances, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook. County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Clerk's office is preparing the resolution for the next Village Board Meeting.
o. Consideration to adopt Resolution No. 71-20 authorizing the Mayor to execute a Letter of
Receipt stipulating the terns of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 1620
Jarvis Avenue.
(The Law Offices of Sarnoff & Baccash, on behalf of Elk Grove Village Investment LLC
(Applicant) is seeking a Cook County Class 6B property tax exemption for 1620 Jarvis
Avenue.
(The Applicant intends to purchase the subject property and rehabilitate the same for its
related entity, Marqi Blinds, for its operations consisting of the fabrication, warehousing
and distribution of custom blinds. The Applicant plans to generate close to $8 million in
taxable sales within 3-5 years.
(The subject property consists of an estimated 13,200 square foot building and will be
100% vacant prior to the closing date.
(The Applicant plans to spend approximately $50,000 - $100,000 to rehabilitate and
improve the subject property. These improvements are as follow: Upgrade the fagade,
update landscaping, update signage, reconstruct the existing dock drives and aprons per
Elk Grove Village standards. add new exterior lights, install a new accessible sidewalk to
existing stoop, install a new canopy, resurface and seal coat and stripe the parking lot and
drive as necessary, clean out back ditch, and various other renovations.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
vacancy for less twenty-four (24) months with a purchase for value, special circumstances,
and significant rehabilitation.
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(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development & Marketing recommends approval.)
p. Consideration to adopt Resolution No. 72-20 supporting First Responders and Essential
Workers at a Holiday Tree Lighting Rally to be held on November 27, 2020.
(Elk Grove Village serves citizens of our community by providing brave, trained and
professional first responders to support citizens in need.
(A special rally will take place to honor and recognize the contributions of all first
responders and essential workers in the Village declaring Friday, November 27, 2020 as
First Responders and Essential Worker/Community Supporter Day.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
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19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents
granting a variation as it pertains to permitted locations of fences for property located at
501 Stonehaven Avenue.
b. Village Attorney - Direct the Village Attorney to prepare the necessary documents
granting a variation as it pertains to permitted locations of fences for property located at
601 Hudson Court.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
October 13, 2020
7:00 PM
8. PLAN COMMISSION
a. PC Docket 20-8 - A request for a Public Hearing to consider a petition submitted by
Love's Travel Stops & Country Stores, Inc. to modify an approved site plan by requesting
a variation from Section 3-7:E(3)(b) of the Elk Grove Zoning Ordinance for property
located at 1900 Busse Road. (PH 09-28-2020)
b. PC Docket 20-9 - A request for a Public Hearing to consider a petition submitted by the
Elk Grove Park District for a Special Use Permit to permit the development of a public
dog park and associated parking lot in an A-2 Multiple -Family Residence District for
property located at 614 Perrie Drive. (Continued)
c. PC Docket 20-10 - A request for a Public Hearing to consider Text Amendments of the
Zoning Ordinance regarding Fence and Landscaping Requirements and Restrictions for
single family residences which abut major arterial streets. (PH 09-28-2020)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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