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HomeMy WebLinkAboutVILLAGE BOARD - 10/13/2020 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING OCTOBER 13, 2020 1. CALL TO ORDER - 7:11 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno, and Stephen F. Schmidt ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE / INVOCATION - Associate Pastor Adam Doi, Trinity Gospel Church 3. APPROVAL OF MINUTES OF SEPTEMBER 22, 2020 - Motion to approve the Minutes of the Regular Village Board Meeting held on September 22, 2020 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson - The sales tax numbers for Elk Grove were lower during the months of April, May and June but surprisingly returned to the predicted numbers before COVID in July. Elk Grove is one of the largest sales tax producers in the state of Illinois even though there are not a lot of restaurants, hotels or a shopping mall. A lot of our sales tax comes from products that are sold in the industrial park. Elk Grove's diverse business park has almost 5,600 businesses bringing in approximately $23 million a year in sales tax. Aquify Sensors - The Village is installing sensors in the water lines that should be fully operational by the end of the year. The sensers can provide early detection on any issues or concerns with water lines to allow us to address any maintenance work immediately. Newsletter - The current newsletter should arrive soon with a Halloween insert that can be displayed in your window. The GREEN side will say "Trick or Treaters Welcome - Face Covering Required for Candy" and the RED side will say "No Trick or Treaters Please - Have a Safe & Happy Halloween - See You Next Year". The corrected leaf pickup schedule will also be in this issue. Water Bills - The Village has received phone calls regarding the new water bills having some errors. The amount on the bill is correct but the water usage amount may differ slightly from the installation date and the monthly billing date. Please call 847-439-3900 with any questions or concerns and a staff member in the Finance Department will be happy to explain your bill to you. The Village has not raised water rates since January of 2015 but water consumption may have increased this summer due to the extreme dry conditions and the fact that many people are working from home due to the COVID 19 pandemic. Halloween - An article was read about Trick or Treating Guidelines for another community that was almost verbatim from the Elk Grove Village announcement. The article was written for the City of Naperville who asked if they could model Elk Grove Village's program along with several other communities. Elk Grove Village set the trends and laid out the ground work for surrounding towns to bring back some kind of normalcy. This year the Trick or Treat hours will be from 3:00 p.m. to 7:00 p.m. in Elk Grove Village. Tree Lighting - We will have the Elk Grove First Responders and Essential Workers Holiday Tree Lighting & Rally in the Town Center the day after Thanksgiving. We are going to be very safety conscious with a fenced off area and four designated points of entry for staff to check that everyone Page 1 of 6 entering is wearing a mask. Masks must be worn during the entire time of the event. If you don't wear it properly, we will have people in the audience to remind you to wear it properly. The Village will provide you with a mask if you do not arrive with one. There will be signage at the entry point so there is no confusion on the expectations. There will be plenty of room for social distancing. According to the guidelines, if you are out in the open air and you have a mask on, you are at a much less risk. If you don't wear a mask, you will not be allowed to enter the area for the celebration. If you have concerns, you will be able to watch the celebration live on EGTV Channel 6 or streaming on the internet from the comfort of your home. There will not be a concert, cookies or hot chocolate this year. There will be a countdown to light up the holiday tree in white lights and the surrounding trees in red, blue and green to honor the First Responders, Fire Department, Police Department, and Essential workers in the Village. There will be a special firework display with the first minute being red, the second minute being blue, the third minute being white, and fourth minute being green followed by a finale of fireworks to bring Santa out to the stage. There will be a fence between Santa and the children and Santa will have on a mask and gloves to hand the children a candy cane. It will be a great way to kick off the holiday season to get back to some form of normalcy safely. There is a resolution on the agenda tonight in support of the rally that is still six weeks away. The pandemic is changing constantly but we will adapt as needed. Mayor reminded residents that the traditional Tree Lighting Ceremony is meant to celebrate the holidays of all faiths and is not tied to any specific religion. Everyone is welcome to attend and nothing should offend anyone. The Village is very diverse and offers participation from all faiths in the community. Tonight, Pastor Adam represented Trinity Gospel Church to deliver the invocation for the meeting. The Village invites all clergy in Elk Grove to participate at our Board Meetings. We have an Interfaith Church Council that meets in the community to work on things together as one voice. Trustee Franke - No Report. Trustee Feichter - The Community Character Coalition had a food drive for the Elk Grove Food Pantries on Saturday, October 3, and collected 1,070 pounds of food, toilet paper, shampoo and soap. There was a total of $75 in contributions and the Community Character Coalition will be donating $500 to the Elk Grove Township Food Pantry and another $500 to the Elk Grove Food Pantry. Congratulations to Tom Robb from the Elk Grove Journal for winning several awards from the Illinois Press Association. Tom received a 2nd place award for Best News Reporting on a Single Story, a 1st place Freedom of Information award for a story about the Niles Mayor, and received a 3rd place award for a photo that was submitted. Trustee Czarnik - On September 25, John Dallas at Enclave Learning and Earning Center was recognized by the 2020 Daily Herald Business Leaders Entrepreneurial Excellence Awards. On Friday, October 2, Trustee Czarnik represented Mayor Johnson and the Village to celebrate Manufacturing Day held annually to celebrate this important sector of the nation's economy. One of the goals of Manufacturing Day is to encourage thousands of companies and educational institutions around the nation to open their doors to students, parents, teachers and community leaders. This year Village Officials, State Officials and Business Leaders celebrated Manufacturing Day at Crafts Technology, 91 Joey Drive. Elk Grove is home to over 400 manufacturers that employs over 15,000 Illinoisans. Erin Guthrie, Director of Illinois Department of Commerce and Economic Opportunity presented Crafts Technology with a proclamation in recognition of National Manufacturing Day. Trustee Lissner - No Report. Trustee Prochno - The Farmers Market continues through October 24 every Saturday from 8:00 a.m. to 1:00 p.m. on the Village Green. The highlight of this Saturday's Farmers Market will be a Halloween pet parade. Remember to bring your Trick or Treaters, as long as they are wearing a mask, to the last market on October 24 to visit each of the vendor booths for a piece of candy. Trustee Schmidt - Due to the COVID 19 pandemic, Sister Cities suspended all the activities for this year. Trustee Schmidt attended the Columbus Day ceremony with several members of Sister Cities downtown and listened to many speakers talk about culture and diversity and the importance of respecting each other's cultures. One of the more interesting speeches was by the Director of DuSable Museum of African American History who is working with legislators down in Springfield to introduce a bill to revise the teaching of American history in our schools to include all of the different cultures that have contributed to make America what we are today. Page 2 of 6 S. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the September 30; 2020 Accounts Payable Warrant in the amount of $3,048,019.05. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the October 13, 2020 Accounts Payable Warrant in the amount of $742,413.14. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Approval with prior Village Board authorization of temporary signage for PPE Global Health at 986 Elk Grove Town Center. b. Authorization of fee waiver to Kenneth Young Center, 1001 Rohlwing Road., for FY 2020/21 vehicle sticker fees in the amount of $175. c. Authorization of fee waiver to Prairie Lake School, 408 E. Devon Avenue, for mechanical alterations in the amount of $210. d. Authorization of fee waiver to Elk Grove Park District in the amount of $1,295 for the following projects: • Rooftop pool dehumidification equipment replacement at the Pavilion, 1000 Wellington Avenue, in the amount of $1,060; and • Shade canopy installations at Hattendorf Park, 225 E. Elk Grove Boulevard, in the amount of $23 5. e. Authorization of a professional services contract to MNJ Technologies of Buffalo Grove, IL to provide one year of Cisco Smartnet support of our network infrastructure in the amount of $29,063. f. Authorization of a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL for the update and verification of our existing water works system model in the amount of $50,000 from the Water & Sewer Fund. g. Authorization of a sole source purchase contract to Air One Equipment of South Elgin, IL for MSA G1 Self -Contained Breathing Apparatus (SCBA) equipment in the amount of $338,975 from the Capital Replacement Fund. h. Authorization of funding for workforce and business development support consistent with the Village's Economic Development vision for Business Excellence as presented to the Village Board for the Elk Grove High School Fabrication Lab and micro -internships, the Golden Corridor Advanced Manufacturing Partnership, Next Level Northwest, and ENCLAVE for Entrepreneurs not to exceed a total amount of $202,000 funded through the Busse Elmhurst TIF. i. Authorization of the fourth quarter financial report ending April 30, 2020. j. Authorization of the Comprehensive Annual Financial Report (CAFR) for Fiscal Year April 30, 2020. k. Adopt Ordinance No. 3681 entitled, "AN ORDINACE OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS TERMINATING THE GROVE MALL REDEVELOPMENT PROJECT AREA." 1. Adopt Ordinance No. 3682 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3- 7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX (6') FOOT HIGH FENCE EXTENDING APPROXIMATELY TWENTY-THREE (23') FEET BEYOND A LINE EXTENDED FROM THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 501 STONEHAVEN AVENUE, ELK GROVE VILLAGE." in. Adopt Ordinance No. 3683 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 7A-1B:(2) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FOUR (4') FOOT HIGH OPEN TYPE FENCE LOCATED STREET SIDE PROPERTY LINE ALONG BIESTERFIELD ROAD LOCATED AT 610 HUDSON COURT, ELK GROVE VILLAGE." Page 3 of 6 n. Adopt Resolution No. 70-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1000 ESTES AVENUE." o. Adopt Resolution No. 71-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1620 JARVIS AVENUE." p. Adopt Resolution No. 72-20 entitled, "A RESOLUTION SUPPORTING FIRST RESPONDERS AND ESSENTIAL WORKERS AT A HOLIDAY TREE LIGHTING RALLY TO BE HELD ON NOVEMBER 27, 2020." Mayor asked if there were any questions on the Consent Agenda. Motion to approve Consent Agenda items a. through p. Moved by Trustee Franke Second by Trustee Lissner AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter NAYS: None MOTION CARRIED 7. REGULAR AGENDA - No items under Regular Agenda. 8. PLAN COMMISSION - Village Manager Rummel - PC Docket 20-8 - Petition submitted by Love's Travel Stops & Country Stores, Inc. to modify an approved site plan by requesting a parking variation for property located at 1900 Busse Road. IDOT decided that the entrance needed to be relocated, which would have resulted in a significant reduction of parking spaces on that property. In order to accommodate the fueling station, the petitioner, Love's Travel Stops and Country Stores, decided to revise their site plan and take it back to the Plan Commission for a public hearing to recover about 10 parking spaces in the front yard 25' setback. After reviewing the plan, along with the landscape and associated screening, the Plan Commission voted unanimously to approve the new site plan that is recommended for approval. The petitioner was present for questions. Mayor asked if the Village Board or anyone in the audience had any questions. Motion to direct the Village Attorney to prepare the necessary documents for the variation at 1900 Busse Road. Moved by Trustee Lissner Second by Trustee Czarnik AYES: Trustees Lissner, Prochno, Czarnik, Feichter, Franke NAYS: None ABSTAINED: Trustee Schmidt MOTION CARRIED PC Docket 20-10 - An initiative of the Village of Elk Grove was presented to allow eight feet (8') fences and privacy screening for single family residences along certain major arterial roadways. Specifically, Arlington Heights Road, Devon Avenue, Higgins Road, Meacham Road, Nerge Road, Rohlwing Road and Plum Grove Road. The Plan Commission heard the presentation from staff on September 28 and voted 6-2 to recommend Village Board approval of the amendment. Motion to direct the Village Attorney to prepare the necessary documents for the amendment of the Elk Grove Zoning Ordinance. Moved by Trustee Czarnik Second by Trustee Feichter AYES: Trustees Prochno, Schmidt, Czarnik, Feichter, Franke, Lissner NAYS: None MOTION CARRIED PC Docket 20-9 - The Plan Commission met on September 28 with the Elk Grove Park District for a Special Use Permit to permit the development of a public dog park and associated parking at 614 Perrie Drive. The Park District is its own governmental unit but they do need permission from the Village if there are any zoning issues or variations. The Plan Commission and the Park District felt that they did not have enough information so a vote was not taken on this item. It was decided to continue the hearing to a later date that is yet to be determined. Since this is a Park District driven issue any questions should be directed to the Park District. Page 4 of 6 9. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report. 10. YOUTH COMMITTEE - Trustee Franke - No Report. 11. BUSINESS LEADERS FORUMS - Trustee Lissner The following Ambassador visits took place: September 23 - Dexter Magnetic Technologies, 1050 Morse Ave.; September 28 - Merx Global, 1454 Elmhurst Rd.; September 30 - Miracapo Pizza Company, 2241 Pratt Blvd. (formerly Little Lady Foods); and October 5 - Oldcastle Building Envelope, 2901 Lively Blvd. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - Revolt HD and Aspire HD are two new channels being offered on the Comcast cable network. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - The last Blood Drive for 2020 will be held on the lower level of the Municipal Complex on Saturday, November 14, from 8:00 a.m. to 12:00 p.m. 14. INFORMATION COMMITTEE - Trustee Lissner - Participated in several sessions of the Illinois TRIAD Virtual Conference that brings together police officers, legal representatives, elderly rights advocates and senior citizens for crime prevention and education throughout Illinois. The tenth segment of the Makers Wanted Workshop series was held earlier today with a good turnout of attendees both virtually and in person. On Wednesday, October 21, the Masterclass No. 38 will feature Leslie Munger, former Illinois Comptroller and Deputy Governor with a presentation entitled "Thought Leaders Rethinking." 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - The electronics and paper recycling event served 905 vehicles and collected 35,000 pounds of electronics and 25,000 pounds of paper. The Simple Recycling textile -recycling program collected a total of 20,852 pounds of clothing and household items in September. There is an extreme shortage of cardboard and aluminum cans right now and residents were asked to please remember to recycle these items. 16. PARADE COMMITTEE - Trustee Czarnik - No Report. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - Mayor asked Chairman Prochno permission to add Airbnb Rental Regulations under the JPZ Committee. The JPZ Committee will call a future meeting to review a report from staff. Trustee Prochno asked to add Trustee Schmidt to the list of attendees for this meeting. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - No Report. 20. AIRPORT UPDATE - Mayor Johnson - An updated response from the Suburban O'Hare Commission (SOC) will be submitted to the ONCC to reiterate the stance of the Commission to make sure that the burden as well as the benefit is shared by all the communities surrounding the airport. The new runway is set to open in approximately one month and the residents along Devon Avenue and on the west side of town will have more airplane traffic than what they are used to. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The concert lineup for 2021 will be July 4 - Daughtry; July 13 - KC & the Sunshine Band; July 20 - Loverboy; and July 27 - The Beach Boys. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Holiday Tree Lighting. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - Raymond Rummel - No Report. 25. REPORT FROM VILLAGE CLERK - Lorrie Murphy - Early Voting begins October 19-November 2. The hours are Monday through Friday from 8:30 a.m. to 7:00 p.m. and weekends from 9:00 a.m. to 5:00 p.m. Cook County will have a ballot drop box in the Early Voting room for voters to deposit their ballot. The two precincts that were at Rainbow Falls have been moved to Salt Creek School and the precinct that was at ManorCare has been moved to Nerge School. Residents are asked to wear a mask and social distance to keep everyone safe and the room will be disinfected regularly. 26. UNFINISHED BUSINESS - No Report. Page 5 of 6 27. NEW BUSINESS - No Report. 28. PUBLIC COMMENT - 8:15 p.m. Jane Gregga, 910 Waterford Lane. As a member of the Daughters of the American Revolution, we are sponsoring another great event at the Elk Grove Cemetery entitled Wreaths Across America. This is a national event to honor veterans and first responders who have gone before us and the goal is to lay a holiday wreath on the graves of every veteran and first responder. Flags and labels have been placed on the graves and wreaths will be laid by December 18. If anyone would like to sponsor a wreath, they can go to WreathsAcrossAmerica.com, select Elk Grove Cemetery, and purchase a wreath for $15. This year the Daughters of the American Revolution are partnering with the Park District to educate children about the history of Elk Grove on Saturday, January 9 and Saturday, January 16. They will be called "Heroes Mini Tours" and in an open house format for parents to walk around the cemetery with their children to see some of the significant graves. There are only 2 graves in all of cook county where Revolutionary War Veterans are buried and they are in the Elk Grove Cemetery as well as veterans from the Civil War, WWI, WWII, Korean War, Vietnam War and there are two unknown veterans buried there. Updates on these events can be found on the Facebook page. Mayor announced that the Village Board needs to go back into Executive Session for a quick minute on a Personnel issue. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:24 p.m. Moved by Trustee Czarnik Second by Trustee Feichter AYES: Trustees Schmidt, Czarnik, Feichter, Franke, Lissner, Prochno NAYS: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 6 of 6