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HomeMy WebLinkAboutAGENDA - 11/17/2020 - Vilalge Board Agenda and AddendumAGENDA REGULAR VILLAGE BOARD MEETING November 17, 2020 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (REVEREND MARIANNE OKUBO, SHINNYO-EN USA TEMPLE) 3. APPROVAL OF MINUTES OF OCTOBER 27, 2020 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: OCTOBER 31, 2020 $ 2,370,021.35 NOVEMBER 17, 2020 $ 2,306,554.63 6. CONSENT AGENDA a. Consideration to authorize payment of $2,000 in dues to the Illinois Municipal League for Fiscal Year 2021-2022. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. (In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose in the General Fund.) b. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue, to waive permit fees to renovate the north entrance sidewalk for ADA compliance in the amount of $750. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration to approve the first quarter financial report ending July 31, 2020. (As part of the new financial software system, staff has created quarterly financial reports Page 1 of 7 comparing year to date numbers to the prior year. (The Director of Finance recommends approval.) d. Consideration to award a purchase contract through the United States GSA Contract to Atlas Toyota of Elk Grove Village, IL for the purchase of two (2) Toyota fork lifts in the in the amount of $57,392 from the General Fund and Water & Sewer Fund. (Funds have been allocated in the FY2021 Budget to replace the fork lift trucks at both Public Works facilities, due to excessive age, poor reliability and repair part obsolescence. (Toyota Fork Lift trucks are available from Atlas Toyota of Elk Grove Village, IL through the United States GSA contract GS-0717-1099T. (The truck for the James Paul Petri Public Works Facility will be replaced with a higher capacity truck more suitable to the needs of the department. (The truck for the Public Works Biesterfield Facility will be replaced with a similar capacity truck. (The cost for each fork lift truck is $32,042 and $25,350 respectively, for a total of $57,392. (Adequate funds are available in the Water & Sewer Fund and the General Fund. (The Director of Public Works recommends approval.) e. Consideration to award a purchase contract through the Suburban Purchasing Cooperative (SPC) to Currie Motors of Frankfort, IL, for the purchase of a Ford F-250 service truck with plow, in the amount of $46,047 from the Water & Sewer Fund. (Funds have been allocated in the FY2021 Budget to replace unit 817, a 2008 Ford F-250 service truck. (The Ford F-250 service truck with plow is available through the Suburban Purchasing (Cooperative (SPC) Contract from Currie Motors of Frankfort, IL, in the amount of $46,047. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) f. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative to TransChicago Truck Group of Elmhurst, IL for the purchase of a Freightliner Chipper Truck with plow in the amount of $160,750 from the Capital Replacement Fund. (Funds have been allocated in the FY2021 Budget to replace truck 704, a 2005 International 7400, due to excessive age and wear. (The Freightliner Chipper Truck with plow is available through the SourceWell Purchasing Cooperative from TransChicago Truck Group of Elmhurst, IL in the amount of $160,750. (Adequate funds are available in the Capital Replacement Fund. (The Director of Public Works recommends approval.) g. Consideration to concur with prior Village Board authorization to increase the 2020 Village -Wide Concrete Replacement Program construction contract with Strada Construction Company of Addison, IL for the fall restoration concrete work within the Village right-of-way in the amount not to exceed $36,000 for a total contract amount of $374,200 from the General and Water & Sewer Funds. Page 2 of 7 (Each fall the Public Works Department completes a fall restoration concrete list to repair areas disturbed during emergency infrastructure repairs. (There are 32 locations throughout the Village that can be completed for a total of $36,000. (Strada Construction Company has agreed to honor their awarded prices from the 2020 Village -Wide Concrete Replacement Program. (The original contract with Strada Construction Company was approved by the Village Board on April 14, 2020. (Appropriated funds for the project are available in the General and Water & Sewer Funds. (The Director of Public Works recommends approval.) h. Consideration to increase the construction contract with Gerardi Sewer & Water Company from Addison, IL for the Ridgewood Road and Crest Avenue Water Main Improvements project in the amount of $63,231.23 for a total contract amount of $1,043,185.14 from the Water & Sewer Fund. (The Village awarded a construction contract to Gerardi Sewer & Water Company, of Addison on Tuesday, April 14, 2020 for the Ridgewood Road and Crest Avenue Water Main Improvements project. (Unknown utility conflicts and an increase in pavement patching and sidewalk rehabilitation has necessitated a contract increase. (The proposed increase of $63,231.23 will result in a total contract amount of $1,043,815.14. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works has recommended approval.) i. Consideration to award a professional service contract to HR Green McHenry, IL for engineering design and bidding services for the Rehabilitation of Shenandoah Sanitary Lift Station in the amount of $41,808 from the Water and Sewer Fund. (A proposal was solicited from HR Green McHenry, IL for Engineering Services, which include: survey, develop contract plans and specifications, utility coordination and permitting to rehabilitate Shenandoah Sanitary Lift Station. (The current lift station has exceeded its useful life expectancy and is in need of major rehabilitation. (The proposed rehabilitation will ensure reliable sanitary services and decrease maintenance costs associated with maintaining an aging lift station. (The Director of Public Works recommends approval.) j. Consideration to award a professional service contract to Engineering Resource Associates of Warrenville, IL for Phase II Engineering Services for a water main replacement project along Cottonwood Drive, Fleetwood Lane, Redwood Avenue and Rockwood Drive in the amount of $62,059.75 from the Water and Sewer Fund. (A proposal was solicited from Engineering Resource Associates of Warrenville, IL for Phase II Engineering Services to develop contract plans and specifications for a water main replacement project along Cottonwood Drive, Fleetwood Lane, Redwood Avenue and Rockwood Drive in the amount of $62,059.75 from the Water and Sewer Fund. (Engineering Resource Associates has successfully completed design and construction Page 3 of 7 engineering services on a number of water main projects for the Village over the past few years. (Adequate funds are available in the Water and Sewer Fund. (The Director of Public Works has recommended approval.) k. Consideration to award a professional services contract to Engineering Enterprises, Inc. of Sugar Grove, IL for Professional Engineering Services to design the new Busse and Oakton Elevated Water Storage Tank in the amount of $230,174.00 from the Busse - Elmhurst TIF Fund. (A proposal for professional engineering services was solicited from Engineering Enterprises, Inc. of Sugar Grove, IL for the design of the new Busse and Oakton Elevated Water Storage Tank and demolition of the old Pratt Street Elevated Water Storage Tank. (Engineering Enterprises, Inc. has successfully analyzed and designed several elevated water storage tanks for other Municipalities in the Chicagoland area. Engineering Enterprises has successfully completed engineering and construction supervision for various Village projects, including our water model improvements, water well rehabilitations, and street reconstruction projects. (Adequate funds are available in the Busse Elmhurst TIF Fund. (The Director of Public Works recommends approval.) 1. Consideration to concur with the 2020 combined Village and Library property tax levy determination of $32,028,712 less the proposed abatement of $6,351,995 for a net levy $25,676,717. (This will be the 14th consecutive year that the Village Board is holding the line on property taxes. The Village tax levy will remain flat or zero increase. (The Library request is up $139,027 from last year. (The Director of Finance recommends approval.) m. Consideration to award a professional service contract to HR Green, Inc. of Aurora, IL to undertake a topographic survey of Midway Court in an amount not to exceed $29,155 from the Busse -Elmhurst TIF Fund. (The Village is seeking a topographic survey of Midway Court for future design and reconstruction purposes. (As part of the work, HR Green will be conducting surveys of the right-of-way, roadway topography, and drainage ditches, as well as creating a topographic survey base map of Midway Court. (HR Green, Inc. has successfully provided consulting services to the Village for the construction management of the two new fire stations, two Public Works facilities, the Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as well as numerous other projects. (The Deputy Village Manager recommends approval.) n. Consideration to award a purchase contract through the SPC Joint Purchasing Cooperative to Sutton Ford of Matteson, IL for the purchase of a Ford F-550 dump truck with plow and spreader, in the amount of $74,321 from the Water & Sewer Fund. Page 4 of 7 (Funds have been allocated in the FY2021 Budget to purchase a Ford F-550 Dump Truck with plow and salt spreader. (The Ford F-550 dump truck with plow and spreader is available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from Sutton Ford of Matteson, IL in the amount of $74,321. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) o. Consideration to adopt Ordinance No. 3687 annexing certain property to the Village of Elk Grove Village and rezoning same in accordance with the Village's Comprehensive Plan and Zoning Map (1920 E. Higgins and 1932 E. Higgins). (The property located on Higgins Road is in unincorporated Cook County, which property is contiguous to the Village of Elk Grove Village. (This property is not within the corporate limits of any municipality. (The Mayor and Board of Trustees find and believe it to be in the best interest of the Village that said land and territory be annexed to the Village and be zoned I-1 Restricted Industrial District upon annexation.) p. Consideration to adopt Resolution No. 74-20 accepting the results of the canvass conducted by the canvassing board of the Cook County Clerk's Office of the votes of the Presidential Primary Election for an Advisory Referendum held on Tuesday, March 17, 2020 and proclaiming the results. (A General Advisory Referendum regarding local neighborhood community events was placed on the ballot for the March 17, 2020 Presidential Primary Election. (This Resolution accepts the results of the canvass conducted by the canvassing board of the Cook County Clerk's Office stating that the voters would like the Village to continue to offer local neighborhood community events.) q. Consideration to adopt Resolution No. 75-20 authorizing the Mayor to execute a Wetland Credit Agreement between Wetlands Mitigation of Illinois, LLC and the Village of Elk Grove Village as part of the Brickvale Drive Culvert Replacement. (A Wetland Credit Agreement for improvements for the mitigation of wetlands at the Brickvale Drive Culvert over Willow as part of the Brickvale Drive Culvert Replacement project to be executed by and between the Wetlands Mitigation of Illinois, LLC and the Village of Elk Grove Village. (The purchase of a total 0.00105 acres of wetland credit is required by the U.S. Army Corps of Engineers permit due to affecting 0.0007 acres of wetlands within the Brickvale Drive Culvert replacement. (The Director of Public Works has recommended approval) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel a. PC Docket 20-9 - A request for a Public Hearing to consider a petition submitted by the Elk Grove Park District for a Special Use Permit to permit the development of a public Page 5 of 7 dog park and associated parking lot in an A-2 Multiple -Family Residence District for property located at 614 Perrie Drive. (Continued - Date yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Lissner 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno a. Airbnb Short Term Rental b. Telecommunication Facilities 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS Page 6 of 7 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 ADDENDUM REGULAR VILLAGE BOARD MEETING November 17, 2020 7:00 PM 6. CONSENT AGENDA Consideration to adopt Resolution No. 76-20 approving a Coronavirus Relief Package Il to authorize a $200 credit to every utility account with the Village effective December 1, 2020. (On March 23, 2020, a proclamation was executed with prior authorization from the Village Board to offer financial relief to the Elk Grove Village community being severely affected from the nationwide COVID-18 Pandemic. (Pursuant to Governor Pritzker's Executive Order, many residents of Elk Grove Village have been furloughed or are out of work since the Pandemic struck in March of 2020. (The Village Board understands the hardship that was placed on the residents and act to assist with the financial burden and stress on the community. (The second relief package will provide an additional $200 credit on utility bills for all households on bills received after the first of the year.) s. Consideration to adopt Resolution No. 77-20 authorizing the Mayor and Village Clerk to execute a real estate sale contract between the Village of Elk Grove and Oak Brook Regent, LLC (1550 E. Higgins Road). (This property is being purchased with the intent of future redevelopment within the Busse -Elmhurst TIF District. (There are no plans for redevelopment at this time. (A copy of the Real Estate Contract will be available at the Village Board Meeting.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1