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HomeMy WebLinkAboutPLAN COMMISSION - 05/11/2020 - 333 Plum Grove Road, 811 Willow Lane (Udall Park)Elk Grove Village Plan Commission Minutes May 11, 2020 Present: J. Glass S. Carlson F. Geinosky K. Weiner R. DeFrenza L. Bacigalupo J. Morrill P. Rettberg G. Schumm Absent: None Staff. M. Jablonski, Assistant Village Manager/Director of Communication J. Polony, Deputy Director of Community Development R. Raphael, Senior Staff Engineer N. Radcliffe, Senior Management Analyst G. Knickerbocker, Village Attorney Petitioner(s): F. Parisi, Williams Architects (Item 2) B. Curcio, Elk Grove Park District (Item 2) Chairman Glass called the meeting to order at 7:04 p.m. Item 1: February 24, 2020 Meeting Minutes Commissioner Weiner moved to approve the meeting minutes of February 24, 2020. Commissioner Carlson seconded the motion. Upon voting (Carlson, Geinosky, Weiner, DeFrenza, Bacigalupo, Glass AYES; Rettberg, Schumm, Morrill ABSTAIN) the motion carried. Item 2: PC Docket # 20-3: Petition for Special Use to modify a site plan previously approved under a Planned Unit Development and a variation to reduce the required front yard setback from twenty five (25') feet to ten (10') feet located at 333 Plum Grove Road. Chairman Glass read the legal notice into the record and asked the Petitioner to explain their purpose before the Plan Commission. 1 F. Parisi stated the existing clubhouse is shown as two octagons and has an initial setback of 100 feet around the entire golf course. F. Parisi stated the existing maintenance building does not encroach on the setback, but would move closer with the new proposed facility. F. Parisi stated that with the new building, they will use the same entrance into the golf course and there will be a designated area for bag drop-offs near the main entrance of the clubhouse. F. Parisi stated there will be entry access all the way around the new clubhouse. F. Parisi stated the maintenance yard would be expanded for more storage bins and to allow access to the lower level of the building, which would be storage for golf carts. F. Parisi stated their objective was to separate the maintenance area from the golf operations aspect for safety and security. F. Parisi stated the variation to reduce the required front yard setback from twenty five (25') feet to ten (10') feet is being requested due to site constraints on the south end of the development, where the Chicago District Pipe Line Company has an easement for a regional gas main. F. Parisi stated there is also an MWRD sanitary easement adjacent to the gas line property easement with the combined width of these two easements at 107.50 feet, which is an unbuildable portion of the property. F. Parisi stated that due to these site restrictions, they can't expand to the south. F. Parisi stated the proposed building would be set back 10.44 feet from the western property line along Plum Grove Road. F. Parisi stated the existing maintenance building is set back approximately 44.5 feet from the western property line. F. Parisi stated they are relocating the monument sign to the north side of the entrance drive. F. Parisi stated there is a grade change for landscaping at the frontage of Plum Grove Road, which can cause issues for the line of sight when entering and leaving the golf course. F. Parisi stated they were fearful of placing the required amount of landscaping along the frontage due to the line of sight issue. F. Parisi stated there is plenty of storm water storage available on site. F. Parisi stated the proposed floor plan of the new building has office spaces, a club room, bar, 3 golf simulators, gaming, and concessions that will all be part of the golf/clubhouse operations. F. Parisi stated the maintenance operations are completely separated from the clubhouse and will have locker rooms, storage for golf supplies, golf carts and also an ADA ramp to access the garage. F. Parisi stated the clubhouse faces the golf course and includes a 3-season event room. F. Parisi stated the proposed monument sign will be an electronic sign and match the architectural design of the clubhouse. 2 L. Bacigalupo stated he has a concern over the landscaping and asked if there are other areas on the golf course to move the landscaping to. F. Parisi stated they were concerned over the safety interference if the required landscaping was placed along the frontage of Plum Grove Road. B. Curcio stated they would have no problem with moving the required landscaping to other areas of the golf course. K. Weiner asked if there was any type of outdoor lighting proposed for the new facility. F. Parisi stated there will be no pedestrian lighting bollards or exterior lighting aimed to showcase the clubhouse exterior, but there will be lighting in the parking lot and at the entrance, and interior lighting from the clubhouse. P. Rettberg asked if moving the maintenance building closer to the road would present any obstruction of view at the entrance for northbound traffic on Plum Grove Road. F. Parisi stated there is 150 to 200 feet of open space along Plum Grove Road before the entry drive, and that this space will be cleared of landscaping to provide a better view of the monument sign on the north side of the drive and to mark the entry point. F. Geinosky asked why they want to demolish and reconstruct the clubhouse. F. Parisi stated the maintenance building was inefficient in its layout to support the golf operations. F. Parisi stated consolidating some of the operations into the maintenance building will help solve their issue. F. Parisi stated the clubhouse operations has a similar issue as it is very inefficient. The Park District figured they might as well do it all at once in order to save time and costs. B. Curcio stated this discussion has been ongoing for over 10 years and operations have been inefficient for a long time. B. Curcio stated when they looked at doing it separately, the costs were too high. F. Geinosky asked how the construction would take place. F. Parisi stated they plan to be done with construction by May 2021, and will have temporary trailers available during construction in order to continue golf operations. RECOMMENDATION Commissioner Bacigalupo moved to recommend approval of the Special Use Permit to modify a site plan previously approved under a Planned Unit Development and a variation to reduce the required front yard setback from twenty five (25') feet to ten (10') feet, with the following condition: • The boundary landscaping that is not being provided along Plum Grove Road (3 trees and 39 shrubs) be incorporated into the landscape plan elsewhere on the property. Commissioner Carlson seconded the motion. Upon voting (Glass, Carlson, Geinosky, DeFrenza, Morrill, Schumm, Weiner, Bacigalupo, Rettberg, AYES) the motion carried unanimously. Item 3: Petition for Resubdivision of the property at 811 Willow Lane (Udall Park) from one (1) lot to two (2) lots M. Jablonski stated the purpose of this resubdivision is to create a separate parcel on this site, which is currently owned by the Elk Grove Park District, to be transferred to the Village. M. Jablonski stated the Village has a need to relocate an existing cell tower from the former Oakton Fire Station, in order to facilitate the development of the Elk Grove Technology Park. M. Jablonski stated the Village will take ownership of Lot 2, where the cell tower will be relocated, and the Park District will maintain ownership of the park on Lot 1. M. Jablonski stated since the property will be owned by the Village, the Village Attorney has requested an administrative approval process for the variations specifically related to the Village owned lot, which relate to the small size of the lot and the lack of street frontage. F. Geinosky asked if there will be any interference with the ComEd lines. M. Jablonski stated there was an analysis done by the cellular companies in order to make sure there is no interference with the ComEd lines. F. Geinosky asked if there will be any other requested variations for the construction of the cell tower. G. Knickerbocker stated the Village will undertake the normal process for relocating a cell tower in the future, but at this meeting, all that is needed and under consideration is the resubdivision. P. Rettberg asked if this cell tower would be too close to residential at this location. M. Jablonski stated the cell tower is against an industrial property behind the sled hill and is adjacent to the ComEd power lines. J. Glass stated it is roughly 400 feet away from the entrance and is right on the property line of an industrial property. P. Rettberg asked if the cell tower will be right next to residential homes. J. Glass stated the proposed location would not abut any residential homes. P. Rettberg stated he is curious on why there is no area located on the Technology Park land to relocate the cell tower. G. Knickerbocker stated they had to get permission from the existing users on the cell tower and explored a possible location for a long time, but could not find a consensus for a location on that site. G. Knickerbocker stated the only spot that works within the Technology Park is where the cell tower is located right now, which is in the middle of the planned Microsoft development. G. Knickerbocker stated it took a long time to find the location in Udall Park, where it was satisfactory for both users, and noted that the Village has put together an intergovernmental agreement with the Park District so it is fair for both sides. RECOMMENDATION Commissioner Schumm moved to recommend approval of the petition for resubdivision of the property at 811 Willow Lane from one (1) existing lot into two (2) lots. 4 Commissioner Geinosky seconded the motion. Upon voting (Carlson, Geinosky, Glass, DeFrenza, Bacigalupo, Morrill, Schumm, Weiner AYES; Rettberg NAY) the motion carried. Item 4: Adjournment Commissioner Rettberg moved to adjourn the meeting. Commissioner Carlson seconded the motion. Upon voting (Carlson, Geinosky, Weiner, DeFrenza, Bacigalupo, Glass, Morrill, Schumm, Rettberg AYES), the motion carried unanimously. Respectfully submitted, Nick Radcliffe Senior Management Analyst C: Chairman and Members of the Plan Commission, Mayor and Board of Trustees, Village Clerk 5