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HomeMy WebLinkAboutVILLAGE BOARD - 12/08/2020 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING December 8, 2020 1. CALL TO ORDER - 7:03PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno and Stephen F. Schmidt ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF NOVEMBER 17, 2020 - Motion to approve the Minutes of the Regular Village Board Meeting held on November 17, 2020 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson - Merry Christmas, Happy Holidays and a very Happy and Healthy New Year. Even during this tough pandemic, building construction is up dramatically this year. Last year at this point the Village did approximately $100 million in construction value and this year we are up to $140 million. The business park is doing well. Letters went out to inform the residents that the Village Board approved a second Coronavirus Relief package and the $200 credit will appear on the water bills for January/February. The holiday lights were turned on the day after Thanksgiving in the Village Green along with the grounds of the Park District Pavilion and the Library. It is nice to see so many families walking around during the warmer weather to enjoy the lights and take pictures by the new swing. The Tax Levy is on tonight's Consent Agenda and this is the 14th year that we have not touched the General Fund. The General Fund Tax Levy increase comes from the pension side, which is mandated from the State of Illinois. Another agenda item is to authorize the Elk Grove Township to purchase salt from the Village. The Village Board will also be accepting and approving the referendum questions that were voted on during the November General Election. The vote tally was about 76% to keep the yard waste stickers the way the program is currently set up, the vote tally to allow cannabis sales was about 64% and the vote tally to limit the number of video gaming locations was 68%. These were advisory or non -binding referendums to receive input from the public and the Village Board takes this information very seriously. No action will be taken on the yard waste stickers program since that program will remain intact. Mayor Johnson recommended that the cannabis sales information be directed to the JPZ Committee, which is where ordinances and laws go for consideration. The JPZ Committee will look into the structure of an ordinance, if allowed, and will look at the pros and cons of cannabis sales in a community prior to bringing a recommendation back to the board as a whole. The JPZ Committee would be three votes, and then the Village Board will make a final decision as a whole. This will not be a quick decision and could take Pagel of S anywhere from five to seven months to evaluate. As the Liquor and Gaming Commissioner, Mayor Johnson will bring some recommendations to the Village Board in the next month or two for the Board to consider several options for video gaming. Mayor Johnson thanked the community for the outpouring of sympathy and condolences on the passing of his father, George Johnson. Mayor reflected on the memories of his father and the service he gave to the community as well as the recent passing of many renowned members that served the community. Trustee Franke - No Report. Trustee Feichter - The Community Character Coalition (CCC) partnered with the U.S. Marine Corps for the annual Toys for Tots Campaign. Drop off bins were located at the Village Hall, Library, Park District Pavilion and the Hattendorf Center. Thank you to all that contributed to help during these difficult times. Trustee Czarnik - Attended the Northwest Suburban Municipal Joint Action Water Agency meeting on November 18. After 9 years, Kevin Lockhart will be retiring January 5, 2021 as the Executive Director of the Water Agency and Deputy Director Paul May will be promoted to Executive Director effective on Kevin's retirement. Village Manager Raymond Rummel will now serve as Chairman of the Executive Committee. Best wishes and good fortune to all. Trustee Lissner - No Report. Trustee Prochno - Congratulations to Chris Placek of the Daily Herald. There was an article published recently that highlighted his accomplishments and talked about how he became a reporter. On Wednesday, December 2, the Greater O'Hare Association had a drive -up food drive to collect items for the Elk Grove Township Food Pantry. Please remember to be alert with the amount of people that are out walking around the village. With the snow approaching, please look out for your neighbors and assist if anyone needs assistance with shoveling the sidewalks to keep everyone safe this winter. Trustee Schmidt - I wish everyone a Happy Holiday season and to be safe. Hopefully a vaccine will be distributed soon so we can have a better holiday season next year. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the November 30, 2020 Accounts Payable Warrant in the amount of $1,914,949.97. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the December 8, 2020 Accounts Payable Warrant in the amount of $1,149,484.63. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a professional service contract to HR Green of McHenry, IL for engineering design, construction, and bidding services for the Rehabilitation of Touhy and Route 83 Lift Stations in the amount of $135,044 from the Busse -Elmhurst TIF Fund. b. Authorization of a purchase contract through the Sourcewell Purchasing Cooperative to TransChicago Truck Group of Elmhurst, IL for the purchase of a Freightliner Dump Truck with plow & spreader in the amount not to exceed $175,000 from the Water & Sewer Fund. c. Authorization of the following: • A professional services contract to Arthur J. Gallagher for the administration of the Page 2 of 5 self -insured liability plan in the amount of $65,000; A professional services contract to CCMSI for the administration of the third -party claims in the amount of $5,258; and The Liability Insurance Premiums submitted by Arthur J. Gallagher Risk Management Services (AJG) at a premium level as determined for the following coverage in the amount of $597,886: General Liability, Auto Liability, Public Officials Liability, Law Enforcement Liability, Property, Environmental, and Fiduciary Pension Fund Insurance. d. Authorization to adopt the following: • Ordinance No. 3688 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 2021 AND ENDING APRIL 30, 2022"; and • Ordinance No. 3689 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2020 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013, OF THE VILLAGE OF ELK GROVE VILLAGE"; and • Ordinance No. 3690 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2020 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2017, OF THE VILLAGE OF ELK GROVE VILLAGE." Authorization to adopt Ordinance No. 3691 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (MAINTENANCE WORKERS -PUBLIC WORKS DEPARTMENT)." f. Authorization to adopt Resolution No. 78-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1717 BUSSE ROAD." g. Authorization to adopt Resolution No. 79-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL -A -RIDE)." h. Authorization to adopt Resolution No. 80-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ELK GROVE TOWNSHIP ROAD DISTRICT AND THE VILLAGE OF ELK GROVE VILLAGE." Authorization to adopt Resolution No. 81-20 entitled, "A RESOLUTION ACCEPTING THE RESULTS OF THE CANVASS CONDUCTED BY THE CANVASSING BOARD OF THE COOK COUNTY CLERK'S OFFICE OF THE VOTES OF THE PRESIDENTIAL GENERAL ELECTION FOR AN ADVISORY REFERENDUM HELD ON TUESDAY, NOVEMBER 3, 2020 AND PROCLAIMING THE RESULTS." (Video Gaming) Authorization to adopt Resolution No. 82-20 entitled, "A RESOLUTION ACCEPTING THE RESULTS OF THE CANVASS CONDUCTED BY THE CANVASSING BOARD OF THE COOK COUNTY CLERK'S OFFICE OF THE VOTES OF THE PRESIDENTIAL GENERAL ELECTION FOR AN ADVISORY REFERENDUM HELD ON TUESDAY, NOVEMBER 3, 2020 AND PROCLAIMING THE RESULTS." (Yard Waste Collection) k. Authorization to adopt Resolution No. 83-20 entitled, "A RESOLUTION ACCEPTING THE RESULTS OF THE CANVASS CONDUCTED BY THE CANVASSING BOARD OF THE COOK COUNTY CLERK'S OFFICE OF THE VOTES OF THE PRESIDENTIAL GENERAL ELECTION FOR AN ADVISORY REFERENDUM HELD ON TUESDAY, NOVEMBER 3, 2020 AND PROCLAIMING THE RESULTS." (Recreational Cannabis) Authorization to adopt Resolution No. 84-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A SERVICES AGREEMENT BETWEEN REDSPEED ILLINOIS, LLC AND THE VILLAGE OF ELK GROVE VILLAGE FORA TRAFFIC Page 3 of 5 LAW ENFORCEMENT SYSTEM." m. Authorization to adopt Resolution No. 85-20 entitled, "A RESOLUTION AUTHORIZING THE EXECUTION OF AN EXTENSION OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 150." n. Authorization to adopt Resolution No. 86-20 entitled, "A RESOLUTION APPROVING A SETTLEMENT AGREEMENT INVOLVING CURRENT LITIGATION." Mayor is taking off item 6-n. from the Consent Agenda for a separate vote. Motion to approve Consent Agenda items a. through m. Moved by Trustee Franke Second by Trustee Feichter AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt NAYS: None MOTION CARRIED Motion to approve Consent Agenda item 6-n on approval of a Settlement Agreement. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Franke, Lissner, Prochno, Czarnik, Feichter ABSTAIN: Trustee Schmidt NAYS: None MOTION CARRIED 7. REGULAR AGENDA - No items under Regular Agenda. 8. PLAN COMMISSION - Village Manager Rummel - No Items to Report. 9. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report. 10. YOUTH COMMITTEE - Trustee Franke - The Youth Committee is looking forward to getting back to the regular activities in 2021. On behalf of the Youth Committee, Happy Holidays to everyone. 11. BUSINESS LEADERS FORUMS - Trustee Lissner - There were two virtual meetings today. The first one was with the Enclave Makers Wanted class at 9:30 a.m. for the final class of a ten -week program. The 2nd meeting was at 2:00 p.m. with Next Level Northwest with a presentation given by Gladys Muscoso from E-M Metal Fabricator. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - Beginning December 16-31, EGTV will start a movie marathon show casing old movies from their archives. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - Christmas is right around the corner. If you are interested in participating in the adopt a family program, please call 847-357-4120 for information. Wishing everyone a Merry Christmas, Happy Holidays, Happy New Year and we hope for a better 2021. 14. INFORMATION COMMITTEE - Trustee Lissner - Attended a virtual Neighborhood Watch meeting on December 3 where the Police Department shared ideas to keep your family safe over the holidays. Some suggestions were made to break down boxes from gifts to not advertise items you may have in your house. Another idea was to keep a list of serial numbers on your devices and take pictures of valuable items such as jewelry for insurance purposes. Merry Christmas and a Happy New Year. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - Please remember to recycle holiday lights at the Village Hall instead of placing them in your waste receptacle. The Textile Recycling Program is also in place to recycle household items to avoid them from going into the landfill. Merry Christmas, Happy Hannukah, Happy Kwanzaa and a very Happy New Year. 16. PARADE COMMITTEE - Trustee Czarnik - The first Parade Committee meeting for 2021 will be on February 1 at 5:30 p.m. on the lower level of the Municipal Building. 17. PERSONNEL COMMITTEE - Trustee Franke - A special thank you to all our personnel at the Village. This has been a very strange year and every one of the employees have stepped up to continue operations and keep everyone safe. Merry Christmas. Page 4 of 5 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - In January, we will be scheduling the Airbnb Short Term Rental meeting to discuss the licensing. The meeting will be open to the public and a notice will go out once a date is determined. The JPZ will also be discussing the sale of cannabis as previously mentioned. Happy Holidays. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - Construction work has been completed on the underground work at the intersection of Meacham and Biesterfield Road. The concrete restoration has been completed and the sidewalk is anticipated to reopen to pedestrian traffic by the end of the week. For the next few weeks, crews will continue underground signal work at the intersection of Meacham Road and Texas Street, Mallard Crossing and Meacham Road, and Nerge Road and Meacham Road. Daily lane closures should be expected near these intersections for the duration of the project. 20. AIRPORT UPDATE - Mayor Johnson - ONCC had a meeting today and there was no definite answer on the final rotation plan yet. We expect to hear something soon. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The bands for next year are Daughtry, KC & the Sunshine Band, Loverboy, and The Beach Boys. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Memorial Day. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - No Report. 25. REPORT FROM VILLAGE CLERK - No Report. 26. UNFINISHED BUSINESS - No Report. 27. NEW BUSINESS -No Report. 28. PUBLIC COMMENT - 7:45 p.m. - Mayor reminded everyone to please stay safe and enjoy the holidays. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 7:48 p.m. Moved by Trustee Czarnik Second by Trustee Lissner AYES: Trustees Lissner, Prochno, Schmidt, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 5 of 5