HomeMy WebLinkAboutAGENDA - 02/09/2021 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
February 9, 2021
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR ROBYN TABB, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3. APPROVAL OF MINUTES OF JANUARY 26, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: JANUARY 31, 2021 $3,410,722.36
FEBRUARY 9, 2021 $ 555,518.99
6. CONSENT AGENDA
a. Consideration to award a professional services contract to Telcom Innovations Group of
Itasca, IL for the implementation and support of a replacement telephone system in the
amount of $127,004.
(The Village's current phone system is 15 years old and not capable of providing many
features commonly found in modern office phone systems.
(In addition, it has grown increasingly difficult to maintain as reflected by our annual
maintenance cost now exceeding $25,000.
(With these factors in mind, in October 2020 the IT staff distributed an RFP for a
replacement phone system to nine (9) potential vendors.
(Of the six (6) vendors who responded, the Mitel system proposed by Telcom Innovations
Group was found to best meet our current and known future requirements.
(Funds are available in the Capital Replacement account to cover this expense.
(The Director of Information Technology recommends approval.)
b. Consideration to award a professional services contract with Accela, Inc. of San Ramon,
CA for the ongoing maintenance of our Accela permit and inspection software in the
amount of $28,768.74 for FY 2022 with a total five (5) year software maintenance
contract amount of $154,961.35.
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(In 2011, the Village Board awarded a contract to Accela, Inc. of San Ramon, CA for the
development and implementation of new permit and inspection software.
(The current maintenance contract began in 2016 and will expire June 30, 2021.
(The new contract period is from July 1, 2021 through June 30, 2026.
(Funds are available in the General Fund account for FY 2022 and funds will be budgeted
annually to cover this expense.
(The Director of Community Development recommends approval.)
c. Consideration to increase the professional service contract to Civiltech Engineering of
Itasca, IL to provide the necessary construction engineering services for various
infrastructure improvements for the 2020 construction season in the amount of $38,819 for
a total contract of $538,819 from the Business Leaders Forum Fund.
(Civiltech Engineering, Inc. was awarded a professional contract on May 12, 2020 to
provide the necessary construction engineering services for various infrastructure
improvements throughout the Village for the 2020 construction season.
(Due to the delay in obtaining the permits for the Meacham & Biesterfield Pedestrian
Improvement project the signal work along Meacham Road could not be completed in
2020 and additional engineering is required in the spring of 2021.
(Civiltech has provide a proposal to cover this work in the amount of $38,819.
(The Director of Public Works recommends an increase to the professional construction
engineering service contract in the amount of $38,819 for a total contract amount of
$538,819 with Civiltech Engineering, Inc. for the Construction Engineering Services for
Infrastructure Improvements - 2020.
(Adequate funds are available in the Business Leaders Forum Fund.)
d. Consideration to award a professional services contract to HR Green of McHenry, IL for
engineering/bidding services, construction observation and project management services
related to the demolition and restoration of property located at 1550 E. Higgins Road in an
amount not to exceed $91,960 from the Busse -Elmhurst TIF Fund.
(HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding,
construction observation and project management services for the demolition and site
restoration of the recently acquired property located at 1550 E. Higgins Road.
(HR Green, Inc. has successfully provided consulting services to the Village for the
construction management of the two new fire stations, two Public Works facilities, the
Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as
well as several other projects.
(Additionally, HR Green has provided similar services related to site demolition at the
former Elk Grove Hotel, Motel 6, and 1932 E. Higgins sites.
(The Deputy Village Manager recommends approval.)
e. Consideration to adopt Resolution No. 8-21 adopting the Official Zoning Map of the
Village of Elk Grove Village as of December 31, 2020.
(The Resolution adopts the map as the Official Zoning Map of the Village of Elk Grove
Village as of December 31, 2020 and will be placed on file in the Office of the Village
Clerk.)
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f. Consideration to adopt Resolution No. 9-21 authorizing the Maintenance of Streets and
Highways by a Municipality under the Illinois Highway Code and appropriating
$1,499,885 from the Motor Fuel Tax Funds (MFT) for the 2021 Street Maintenance
Program.
(On Friday, January 29, 2021, the Capital Improvements Committee approved the staff
recommendations for the Village's 2021 Street Maintenance Program.
(This year's program consists of 8.0 miles of street resurfacing and the rehabilitation of
curb, sidewalk and ADA compliant curb ramps.
(The 2021 Street Maintenance Program is broken into three separate segments consisting
of the Motor Fuel Tax (MFT) Resurfacing Program, Business Park Resurfacing Program,
and the rehabilitation of Arlington Heights Road from Newport Avenue to Brantwood
Avenue.
(The Public Work Department recommends that a Resolution be adopted appropriating
MFT Funds in the amount of $1,499,885 to be utilized for the 2021 Street Maintenance
Program and the purchase of Hot Mix Asphalt material.
(Upon concurrence by the Board, staff will prepare bid documents and advertise for
bids the 2021 Street Maintenance Program in March.
(The Director of Public Works recommends approval.)
g. Consideration of the following:
To adopt Resolution No. 10-21 authorizing the Mayor to execute a Joint Agreement
between the Illinois Department of Transportation (IDOT) and the Village of Elk
Grove Village, and appropriate funds for construction engineering and construction
match for the Brickvale Road over Willow Creek culvert replacement project; and
To award a professional service contract to Hampton, Lenzini and Renwick, Inc. of
Elgin, IL for the construction engineering services for the project in the amount to
not exceed $169,595 from the Business Leader Forum Fund.
(The Village has secured funding for the Brickvale Road over Willow Creek Culvert
Replacement project through the Federal Highway Administration's STP Bridge Program
in the amount of $754,541, which is approximately 50% of the total project cost.
(Attached is a copy of the Joint Agreement for the Brickvale Road over Willow Creek
Culvert Replacement project to be executed by and between the Illinois Department of
Transportation (IDOT) and the Village of Elk Grove Village.
(The Agreement provides funding for construction and construction engineering for the
proposed roadway construction project.
(A resolution appropriating funds for the full construction engineering, the construction
match and non -participating construction costs ($871,310) must be adopted by the Village
as a function of the execution of this Agreement.
(Hampton, Lenzini and Renwick, Inc. submitted a proposal to provide the necessary
construction engineering services for this project.
(The Village will be responsible for the payment of construction engineering costs, of
which 80% will be reimbursed by the State.
(Adequate funds are available in the Business Leaders Forum and Water & Sewer Funds.
(The Director of Public Works recommends approval.)
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h. Consideration to adopt Resolution No.11-21 authorizing Village Officials to sign a work
permit from the Department of Transportation of the State of Illinois on behalf of the
Village of Elk Grove Village.
(The State of Illinois requires that any person, firm or corporation desiring to do work on
State maintained rights -of -way must first obtain a written permit from the Illinois
Department of Transportation and a surety bond is required with each permit.
(The State will accept a resolution in lieu of a surety bond from municipalities.
(This resolution should be enacted for a period of two years.
(The Village is still required to obtain permits for the emergency work and repairs we
perform and to restore the right-of-way to State specifications.
(The Director of Public Works recommends approval.)
i. Consideration to adopt Resolution No. 12-21 authorizing the continued participation in the
Northern Illinois Municipal Electric Cooperative (NIMEC) and authorizing the Village
Manager to approve a contract with the lowest cost electricity provider.
(The Village has used the Northern Illinois Municipal Electric Cooperative (NIMEC)
since2008 to jointly purchase electricity from a third -party vendor in response to the
deregulation of this industry in the State of Illinois.
(NIMEC is preparing to seek competitive pricing in March 2021 for electrical purchase for
several Municipal facilities.
(Similar to previous years, the Village is required to accept the market -price bid by the end
of the business day.
(The Director of Public Works Recommends Approval.)
j. Consideration to adopt Resolution No.13-21 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 800
Devon Ave.
(Eugene L. Griffin & Associates, LTD., on behalf of AMB Partners II Local, L.P.,
(Applicant) is requesting a Cook County Class 6B property tax exemption for 800 Devon
Ave.
(Prologis, the owner of the property, is partnering with Skybox Datacenters. Prologis and
Skybox intend to invest approximately $13,752,982 to redevelop the vacant warehouse into
a turnkey data center powered shell. They will market the building for tenancy by a data
center user.
(Improvements to the property include fagade enhancements and new landscaping.
Additional improvements include a new eight foot wrought iron perimeter fence,
installation of new roof drains, additional water detention infrastructure, a new roof
membrane, data center specific power generators, and interior remodeling.
(The subject property is an approximately 189,240 square foot pre -cast industrial building
built in 2005. The property has been vacant since June of 2020.
(This site qualifies as it involves no purchase for value, vacant for more than twelve month
upon occupancy under the Cook County 6B TEERM.
(The eligibility requirements for 6B status are new construction, substantial renovation or
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occupation of buildings that have been vacant for a period of time. This site qualifies as it
involves vacancy for less twenty-four (24) months with a purchase for value, special
circumstances, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
k. Consideration to adopt Resolution No. 14-21 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at
1100 Touhy Avenue.
(The Law Offices of Eugene L. Griffin and Associates, on behalf of Kerman Investments
(Applicant) is seeking a Cook County Class 6B property tax exemption for 1100 Touhy
Avenue.
(The Applicant intends to demolish and reconstruct the same for its related entity, Steiner
Electric. The subject property consists of two buildings: An approximately 60,000 square
foot building at 1100 Touhy, and an approximately 85,000 square foot building at 1250
Touhy. Both buildings are owned by Steiner Electric.
(The Applicant plans to spend approximately $10,915,000 to rehabilitate and improve the
subject property. These improvements are as follows: Demolish the current 1100 Touhy
facility, construct a new 73,000 square foot facility at 1100 Touhy with 32-foot high
ceiling clearance; regrade the 1250 site to the same level as the 1100 site; integrate the new
1100 facility with the 1250 facility to create a combined 152,000 square foot facility,
upgrade the fagade, update landscaping, update signage, reconstruct the existing dock
drives and aprons per Elk Grove Village standards, add new exterior lights, install a new
awning per Elk Grove Village standards, resurface and seal coat and stripe the parking lot
and drive as necessary, clean out back ditch and various other renovations.
(The eligibility requirements for 6B status are new construction. This site qualifies as it
involves new construction with no purchase of value.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development & Marketing recommends approval.)
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7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 2 1 -1 - A request for a public hearing to consider a petition submitted by
Chowdhury Group LLC for a Special Use Permit to operate a hotel in an I-2 Generalized
Industrial Zoning District for property located at 2300 E. Higgins Road. (PH 01-25-2021)
b. Consideration of a petition submitted by Elevation Dance Center LLC for a Special Use
Permit to operate a dance studio in an 1-2 Industrial District for property located at 2500
Touhy Avenue. (A public hearing date is yet to be established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Airbnb Short Term Rental
b. Recreational Cannabis Sales
c. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
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23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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