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HomeMy WebLinkAboutVILLAGE BOARD - 02/09/2021 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING FEBRUARY 9, 2021 1. CALL TO ORDER - 7:08 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno and Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE / INVOCATION - Pastor Robyn Tabb, Prince of Peace United Methodist Church, delivered the invocation. 3. APPROVAL OF MINUTES OF JANUARY 26, 2021- Motion to approve the Minutes of the Regular Village Board Meeting held on January 26, 2021 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson - Met with Rotarians on January 28 to discuss a plan for the possibility of having RotaryFest. If enough people get inoculated, we may have a chance to have the RotaryFest in June. On February 4, Mayor Johnson and staff participated in a Zoom Meeting with Dr. Avis Proctor, President of Harper College to discuss possible training needed for industrial jobs. There was a great turnout at the Coffee with the Board on February 6 following the CDC requirements. This Saturday, February 13, NBC will broadcast the USA Track and Field Event from 3:00 p.m. - 5:00 p.m. As part of the sponsorships with USA Track and Field, USA Wrestling and USA Triathlon, Elk Grove Village will have three separate commercials airing during several events. The "Makers Wanted" logo will appear on signage at the events and it will be shown on the infield of the track this weekend. One of three commercials was unveiled at the meeting that will air on Saturday. By 2022, all Elk Grove Police officers will wear body cameras. The Police Department is CALEA certified which shows that our officers continue to be at the forefront of modern policing. Mayor Johnson read a letter from a resident that shared their experience after being involved in a bad accident during a snowstorm. The letter stated that the officers on scene acted above and beyond their regular duty and provided exceptional service to keep the family safe. All of the Village employees provide exceptional service for our community. Mayor gave an example of a water main break that occurred at approximately 2:00 a.m. when our Public Works crews worked outside in brutally cold temperatures to ensure that the residents had running water the next morning. Another example is how the Fire Department converted an ambulance for transporting COVID patients to the hospital to keep everyone safe. We thank staff for all the hard work they provide to the community every day. Another letter was read to thank the Village Board for the $200 coronavirus relief credit on the water bills. The resident was temporarily laid off after working 41 years as a nurse in the operating room. During the pandemic, the hospitals stopped all elective surgeries and many people were without jobs. We all need to help where we can until we get through this pandemic. There is a Class 6B on the Consent Agenda tonight for Skybox Data Center at 800 Devon Page 1 of 6 Avenue. Skybox and Prologis have proposed to invest $14,000,000 in renovations for a data center. The Aquify water monitoring system is now operational and its Artificial Intelligence programming detected the first significant leak in the Village's water distribution network. Aquify found a leak that was costing the Village $2,300 a day. In the first year, Aquify has saved the Village almost $400,000 in leaks. Mayor Johnson, Trustee Franke, Trustee Feichter and Trustee Prochno thanked everyone for their continued support to allow them to represent the community. They have all filed petitions to run again for the April 6 Consolidated election and are running unopposed. Mayor Johnson spoke about the importance of having volunteers serve on the Boards and Commissions of the Village. Tony Damptz, Jr. joined the Mayor at the podium to take his oath as a new Commissioner for the Zoning Board of Appeals. Josh Tromp, Adam Mertes, and Adam Schallmoser joined the Mayor at the podium to take their oaths of office as new Firefighters with the Village. There were two promotions in the Fire Department as well. Andy Laird was sworn in as a Fire Lieutenant and Todd Rishling was sworn in as a Battalion Chief. Congratulations. Trustee Lissner - No Report Trustee Czarnik - Applications for the Czarnik/Heffern Scholarships are online at czarnikgolf.com and the Village website. There are eight (8) $1,000 scholarship awards available this year to Elk Grove residents graduating from high school. The deadline for applications is April 23. Trustee Prochno - Trustee Prochno stated how proud she is to be a resident of Elk Grove Village. Since the last board meeting, approximately 90% of the sidewalks were shoveled and a special thank you goes to the residents that live on the corners that shovel pathways to help neighbors cross safely. Happy Birthday to Trustee Feichter who celebrated his birthday on Sunday, Trustee Lissner celebrated his birthday last Wednesday, and today is Mayor Johnson's birthday. Trustee Feichter - The Community Character Coalition will host a virtual Carnival of Exceptional Character via Zoom on March 19. They will advertise at the local schools to encourage students to participate in the program. A magician will be entertaining throughout the show while promoting the six different pillars of exceptional character. Meet Chicago Northwest promotes tourism in the area and received a PPP loan for $125,000. If 60% of the loan goes towards salaries, the loan will be forgiven. The hotels and restaurants have been going through tough times so this should provide some help. Sara Wilch at Elk Grove High School participated in the VFW Voice of Democracy contest submitting an essay entitled "Is This The Country The Founders Envisioned?" She won the local award and has won the second stage as well. The essay was beautifully written describing the struggles our country has had but then gave a very positive viewpoint in answering the question. Trustee Schmidt - Please remember to clear the area around the fire hydrants in case the Fire Department needs to access them in an emergency. Trustee Franke - Besides shoveling around the hydrant, we should also consider clearing the sewers to avoid flooding in the streets when the snow melts. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the January 31, 2021 Accounts Payable Warrant in the amount of $3,410,722.36. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the February 9, 2021 Accounts Payable Warrant in the amount of $555,518.99. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None Page 2 of 6 MOTION CARRIED 6. CONSENT AGENDA a. Authorization to award a professional services contract to Telcom Innovations Group of Itasca, IL for the implementation and support of a replacement telephone system in the amount of $127,004. b. Authorization to award a professional services contract with Accela, Inc. of San Ramon, CA for the ongoing maintenance of our Accela permit and inspection software in the amount of $28,768.74 for FY 2022 with a total five (5) year software maintenance contract amount of $154,961.35. c. Authorization to increase the professional service contract to Civiltech Engineering of Itasca, IL to provide the necessary construction engineering services for various infrastructure improvements for the 2020 construction season in the amount of $38,819 for a total contract of $538,819 from the Business Leaders Forum Fund. d. Authorization to award a professional services contract to HR Green of McHenry, IL for engineering/bidding services, construction observation and project management services related to the demolition and restoration of property located at 1550 E. Higgins Road in an amount not to exceed $91,960 from the Busse -Elmhurst TIF Fund. e. Authorization to adopt Resolution No. 8-21 entitled "A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ELK GROVE VILLAGE AS OF DECEMBER 31, 2020." f. Authorization to adopt Resolution No. 9-21 entitled "A RESOLUTION AUTHORIZING THE MAINTENANCE OF STREETS AND HIGHWAYS BY A MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE AND APPROPRIATING $1,499,885 FROM THE MOTOR FUEL TAX FUNDS (MFT) FOR THE 2021 STREET MAINTENANCE PROGRAM." g. Authorization of the following: • To adopt Resolution No. 10-21 entitled "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A JOINT AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK GROVE VILLAGE, AND APPROPRIATE FUNDS FOR CONSTRUCTION ENGINEERING AND CONSTRUCTION MATCH FOR THE BRICKVALE ROAD OVER WILLOW CREEK CULVERT REPLACEMENT PROJECT"; and • To award a professional service contract to Hampton, Lenzini and Renwick, Inc. of Elgin, IL for the construction engineering services for the project in the amount to not exceed $169,595 from the Business Leader Forum Fund. h. Authorization to adopt Resolution No. 11-21 entitled "A RESOLUTION AUTHORIZING VILLAGE OFFICIALS TO SIGN A WORK PERMIT FROM THE DEPARTMENT OF TRANSPORTATION OF THE STATE OF ILLINOIS ON BEHALF OF THE VILLAGE OF ELK GROVE VILLAGE." i. Authorization to adopt Resolution No. 12-21 entitled "A RESOLUTION AUTHORIZING THE CONTINUED PARTICIPATION IN THE NORTHERN ILLINOIS MUNICIPAL ELECTRIC COOPERATIVE (NIMEC) AND AUTHORIZING THE VILLAGE MANAGER TO APPROVE A CONTRACT WITH THE LOWEST COST ELECTRICITY PROVIDER." j. Authorization to adopt Resolution No. 13-21 entitled "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 800 DEVON AVE." k. Authorization to adopt Resolution No. 14-21 entitled "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY Page 3 of 6 CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1100 TOUHY AVENUE." Mayor asked if there were any questions on the Consent Agenda items. Motion to approve Consent Agenda items a. through k. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA -No Report 8. PLAN COMMISSION - Village Manager Rummel - PC Docket 21-1- A petition submitted by Chowdhury Group LLC for a Special Use Permit to operate a hotel in an I-2 Generalized Industrial Zoning District for property located at 2300 E. Higgins Road. Baymont Inn & Suites has petitioned the Village to locate in a three-story office building on a 2.5-acre site at 2300 Higgins Road. Baymont Inn & Suites wants to convert that space into a 60-room hotel with both standard and suite rooms. The price point will be approximately $75 a night during the winter with slightly higher rates in the summer. In order to make that conversion, it requires a public hearing before the Plan Commission and the issuance of a Special Use Permit by the Village Board. The Plan Commission accepted testimony and has made a recommendation to issue a Special Use Permit to Baymont Inn & Suites at that location, subject to a final landscaping plan being approved by the Plan Commission prior to occupancy and 89 parking stalls being included on the site. If acceptable, a motion to have the Village Attorney prepare the necessary documents will be needed. The petitioner is present if anyone has questions. Mayor asked for the reason the number of parking spaces were reduced from the original submittal. Village Manager Rummel stated that the parking spaces are being reduced to allow space for the requested landscaping plan. Motion to direct the Village Attorney to prepare the necessary documents for a Special Use Permit at 2300 E. Higgins Road. Moved by Trustee Lissner Seconded by Trustee Feichter VOICE VOTE MOTION CARRIED 9. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report 10. YOUTH COMMITTEE - Trustee Franke - There are seven (7) $1,000 scholarship awards available this year to high school seniors. Five (5) will be awarded by the Village and two (2) awarded by the Elk Grove Parks Foundation. Applications are on the Village website and the Parks Foundation website. The deadline is May 7, and the winners will be notified approximately June 4. 11. BUSINESS LEADERS FORUMS - Trustee Lissner - The Enclave Makers Wanted class is beginning this Thursday, February 11. The class has 24 students from 20 different companies enrolled. It will meet on the 2nd Thursday of each month from 8:15 a.m. to 1:15 p.m. There will also be a weekly class on Thursday mornings via Zoom from 8:00 a.m. to 9:00 a.m. This month's Masterclass at Enclave will be on Wednesday, February 17, via Zoom from 6:00 p.m. to 7:15 p.m. The presenter is Vic Pellicano, Founder and CEO of Verenia LLC and the title of his presentation will be "Rethinking Sales for Manufacturing in 2021." If interested in attending, please contact Josh Grodzin at jgrodzin@elkgrove.oror call 847-357-4005. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - There was a question at the Coffee with the Board regarding the EGTV schedule not being available on the Xfinity channel lineup. The Village has been trying for years to have it listed but have not had any success. The schedule is printed every month and is available at Village Hall and several places around town. It can be found on the website under the Government tab and EGTV Channel 6. Trustee Lissner asked if EGTV could add the schedule for a few minutes during the daily Elk Grove News program that airs at 2:00 p.m. and 6:00 p.m. Page 4 of 6 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - No report 14. INFORMATION COMMITTEE - Trustee Lissner - Please remember to check the Village website for updates on what is happening in the Village. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - No Report 16. PARADE COMMITTEE - Trustee Czarnik - The Hometown Parade is scheduled for Saturday, September 18, 2021 at 2:00 p.m. The Community Character Coalition are the Grand Marshals for the parade. The next Parade meeting will be announced at a later date. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - The JPZ Committee met this afternoon to discuss the possibility of allowing the recreational sale of marijuana within our community. What spurred this was a Referendum question on the November election ballot stating: "Shall the Village authorize the Sale of adult use "recreational cannabis" (marijuana) within the guidelines established by the State of Illinois and the Village of Elk Grove?" The total Yes votes were 10,262 or 63.4% of the votes and the total No votes were 6,134 or 36.6% of the votes. There was clearly an indication that our residents would be interested in allowing the sale, which prompted the meeting of the JPZ with staff today. They did a nice job preparing possible draft dispensary regulations for things that we need to look at such as rules and regulations and where locations can be in the Village. The JPZ Committee will meet again in two weeks around 3:30 p.m. before the Board meeting. A notice will announce the location at a later date. We are not in a huge hurry and are taking our time to make sure that it is done right. Generally, the JPZ will make a recommendation to the Board and have a Committee of the Whole meeting to present to the full Board. These meetings are open to the public so please call if you have something that you would like to share. We are also continuing discussion at that meeting on the Airbnb rentals. The Village Attorney is preparing a draft Ordinance pertaining to this topic and will later be presented to the Board. Trustee Prochno added that the JPZ is taking time to review everything but wants to reassure the public that the Village is not holding up any requests. To this date, no one has come to the Village asking to open a dispensary, so the JPZ wants to take their time and be thorough on considering this information. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - The Capital Improvements Committee met on Friday, January 29, to review the proposed 2021 Street Maintenance Program, which was item f. on the Consent Agenda. The proposed MFT Program has an estimated cost of $1,414,885. $85,000 of the MFT funds was reserved for asphalt material purchase for roadway patching operations. The proposed 2021 Business Park program has an estimated cost of $1,531,349 and is funded by the Business Leaders Forum and the Busse/Elmhurst TIF accounts. In addition to the 2021 MFT program, Arlington Heights Road from Newport Avenue to Brantwood Avenue, is proposed to be rehabilitated with a letting later this fall. This project will provide vital infrastructure improvements to a 1.4-mile stretch of roadway as well as provide a new bidirectional turn lane. In addition, the project will include pavement rehabilitation, curb removal and replacement, replacement and widening of the sidewalk from 4 to 6 feet on both sides of Arlington Heights Road, ADA ramp and pedestrian signal improvements, median landscape and retaining wall enhancements. Cook County is providing $4.4 million in funding which will cover approximately 80% of the cost. The proposed project will be completed utilizing funds from Capital Projects Fund. Continuation of the pavement rejuvenation program in the amount of $230,000 is also proposed which will include all 9.8 miles of streets resurfaced in 2020. This program will be utilizing funds from the General Fund and Business Leaders Forum. 20. AIRPORT UPDATE - Mayor Johnson - No Report 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The lineup is July 4 - Daughtry, July 13 - KC & the Sunshine Band, July 20 - Loverboy, and July 27 - The Beach Boys. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Plans are underway for the Memorial Day Observance on May 31, 2021. Page 5 of 6 23. LIQUOR COMMISSION - Mayor Johnson - No Report 24. REPORT FROM VILLAGE MANAGER - No Report 25. REPORT FROM VILLAGE CLERK - Early Voting begins on Monday, March 22 through Monday, April 5. The hours are posted on the website. Mayor stated that there is no contested election for the Village Board, the Library Board or the Park Board but the School Boards do have a contested election. The school districts account for 67% of your property tax bill so this is your chance to get your voices heard. Please vote. 26. UNFINISHED BUSINESS - No Report 27. NEW BUSINESS - Trustee Prochno added comments under the JPZ report. 28. PUBLIC COMMENT - 8:18 p.m. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:20 p.m. Moved by Trustee Feichter Second by Trustee Franke AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter NAYS: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 6 of 6