HomeMy WebLinkAboutAGENDA - 02/23/2021 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
February 23, 2021
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR LEANDRO NOGUEIRA, VILLAGE POINT CHURCH)
3. APPROVAL OF MINUTES OF FEBRUARY 9, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: FEBRUUARY 23, 2021 $ 972,495.50
6. CONSENT AGENDA
a. Consideration to renew a professional service contract to Lauterbach & Amen, LLP of
Naperville, IL to perform the Village's annual audit in an amount not to exceed $36,700.
(This renewal extends the contract with Lauterbach & Amen, LLP to audit the financial
statements for the fiscal year ending April 30, 2021.
(This fifth and final year of the contract represents a 1.8% increase from the previous year.
(Lauterbach & Amen, LLP audits many municipalities with personnel specializing in
governmental accounting. They have demonstrated their commitment by providing a high
level of quality service with technically competent personnel.
(Their expertise is critical for the adoption of new accounting pronouncements issued by
the Governmental Accounting Standards Board (GASB).
(Adequate funds are included in the proposed FY 2021-22 budget.
(The Library will retain the same auditor as the Village under a separate contract.
(The Director of Finance recommends approval.)
b. Consideration to waive the formal bidding process and award a purchase contract to K-
Tech Specialty Products of Ashley, IN for the purchase of 30,750 gallons of winter de-
icing liquid "Beet Heet" in the amount of $39,975.
(The Public Works Department has been utilizing a product called "Beet Heet" concentrate
as its preferred winter de-icing liquid during the last several winter seasons.
(This winter season, the Public Works Department has begun a full anti -icing program,
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which involves applying Beet Heet concentrate to roads prior to a winter event to make it
more difficult for snow and ice to adhere to roads.
(This pre-treatment program should reduce the use of rock salt during winter maintenance
operations.
(K-Tech is the sole source provider for the Beet Heet blend.
(Funds are available in the Public Works General Fund.
(The Director of Public Works recommends approval.)
c. Consideration to award a contract with CC Cartage Inc. of Lake Zurich, IL for the Spoil
Hauling Services contract in the amount of $48,060 from the Water & Sewer Fund.
(On Thursday, February 11, 2021, the Village opened sealed bids for the Spoil Hauling
Services contract.
(Three (3) contractors obtained bid packets, with one (1) contractor submitting a bid.
(This contract provides for the labor and equipment to complete the transportation and
disposal of spoils generated during Public Works Department operations including water
main repairs, sanitary point repairs, and more.
(The initial term of the contract is from March 1, 2021 through April 30, 2022,
(The contract includes the option for four (4) annual renewals in one (1) year increments
beginning on May 1, 2022 through April 30, 2026.
(The lowest responsive and responsible bid was received from CC Cartage Inc. of Lake
Zurich, IL. in the amount $48,060.
(Funds for the contract have been allocated in the Public Works Water & Sewer Fund.
(The Director of Public Works recommends approval.)
d. Consideration to award a contract to Sebert Landscaping of Elk Grove Village, IL for the
Residential & Business Park - Turf and Landscape Bed Maintenance contract in the
amount of $283,292 from the Public Works General, Residential Enhancement, BLF, and
Busse -Elmhurst TIF Funds.
(On Tuesday, February 9, 2021, the Village opened sealed bids for the Residential &
Business Park — Turf and Landscape Bed Maintenance contract.
(Eight (8) contractors obtained bid packets, with three (3) contractors submitting a bid.
(The contract provides for turf mowing, landscape bed maintenance, fertilizing services,
irrigation system maintenance and perennial planting at various sites throughout the
Village's Residential area and Business Park including landscaped medians, bus shelters,
all the Village Fire Stations, James Paul Petri Public Works Facility, Public Works
Biesterfield Facility and Charles J. Zettek Municipal Complex.
(The initial term of the contract is from March 1, 2021 through February 28, 2022.
(The contract includes the option for four (4) annual renewals in one (1) year increments
through February 28, 2026.
(The lowest responsive and responsible bid was received from Sebert Landscaping of Elk
Grove Village, IL in the amount $283,292.
(Funds for the contract have been allocated in the Public Works General, Residential
Enhancement, BLF, and Busse -Elmhurst TIF Funds.
(The Director of Public Works recommends approval.)
e. Consideration to concur with prior Village Board authorization to increase the Village's
2020/2021 Winter Season Bulk Rock Salt purchase order with Cargill Incorporated of
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North Olmsted, OH, in the amount not to exceed $68,335.20 for a total contract amount of
$219,111.20 from the General Fund.
(On October 27, 2020 the Village Board awarded a contract to Cargill Incorporated of
North Olmsted, OH for the purchase of 3,200 tons of rock salt in the amount of $150,776.
(The contract allowed for the Village to increase or decrease the Department's requested
3,200 tons of rock salt by 20 percent, or 640 tons.
(Due to the heavy wet winter to date, it is necessary to increase the purchase order with
Cargill for the additional contractual allotted amount of 640 tons for a total of 3,840 tons.
The total amount of this increase is $30,155.20.
(In addition to this existing contractual allotment, Cargill provided a quote for 400 tons of
treated rock salt at $95.45 per ton for a total of $38,180.
(The purchase of this 400 tons of treated salt will help ensure the Village's supply of salt is
sufficient for the remainder of the winter season.
(Appropriated funds for the project are available in the Public Works General Fund.
(The Director of Public Works recommends approval.)
f. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for to rezone the property at 751 Pratt Blvd. from I-2 to I-1.
(Riverpoint Property Trust has petitioned the Village to resubdivide the properties at 2025
Tonne Ave, 625 and 751 Pratt Blvd. from three (3) lots to one (1) lot.
(Currently, the properties at 625 Pratt Blvd. and 2025 Tonne Ave. are zoned I-1, while the
property at 751 Pratt is zoned I-2.
(In order to complete the consolidation of these lots, the Petitioner has requested to rezone
the property at 751 Pratt Blvd. from I-2 to I-1.
(The purpose of the rezoning is to align the zoning of 751 Pratt Blvd. with the zoning of
the other two parcels included in the consolidation.
(The date for the Public Hearing has not yet been established.)
g. Consideration to adopt Resolution No. 15-21 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 1225
Arthur Avenue.
(The Law Offices of Liston and Tsantilis, on behalf of 1225 Arthur LLC (Applicant) is
seeking a Cook County Class 6B property tax exemption for 1225 Arthur Avenue.
(The Applicant intends to purchase the subject property and rehabilitate the same for its
related entity, Pocas International Corporation. The subject property consists of an
estimated 24,000 square foot building and has been 100% vacant for the last 3 years.
(The Applicant, Pocas International Corporation, is a food and beverage manufacturing
and importing company based in New York that provides high quality, healthy food
products to distributors and wholesalers. Pocas International Corporations plans to transfer
52 employees to the subject location and hire 10 additional employees.
(The Applicant plans to spend approximately $176,800 to rehabilitate and improve the
subject property. These improvements are as follow: Upgrade the fagade, update
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landscaping, install 4 new dock seals, install exterior insulation finish system, paint
identified exterior of the building, update signage, reconstruct the existing dock drive and
apron per Village standards (as needed), install a new awning, resurface and seal coat and
stripe the parking lot and drive as necessary, as well as various other renovations.
(The eligibility requirements for 6B status are new construction and substantial renovation
of buildings. This site qualifies as it involves reoccupation of a vacant building, a purchase
for value and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development & Marketing recommends approval.)
h. Consideration to adopt Resolution No. 16-21 amending Resolution No. 10-21
appropriating funds in the amount of $871,310 for the construction engineering local
match and authorizing the Mayor to execute a Local Public Agency Agreement for Federal
Participation between the Village of Elk Grove Village and the Illinois Department of
Transportation.
(Resolution 10-21 was approved by the Village Board on February 9, 2021 with a heading
that incorrectly listed the engineering phase and related cost of the project.
(This Resolution includes a corrected heading that accurately lists the Village's total
obligated match of $871,310. No other changes have been made to the resolution or the
description of the project.
The Village has secured funding for the Brickvale Road over Willow Creek Culvert
Replacement project through the Federal Highway Administration's STP Bridge Program
in the amount of $754,541, which is approximately 50% of the total project cost.
(Attached is a copy of the Joint Agreement for the Brickvale Road over Willow Creek
Culvert Replacement project to be executed by and between the Illinois Department of
Transportation (IDOT) and the Village of Elk Grove Village.
(The Agreement provides funding for construction and construction engineering for the
proposed roadway construction project.
(A resolution appropriating funds for the full construction engineering, the construction
match and non -participating construction costs ($871,310) must be adopted by the Village
as a function of the execution of this Agreement.
(Hampton, Lenzini and Renwick, Inc. submitted a proposal to provide the necessary
construction engineering services for this project.
(The Village will be responsible for the payment of construction engineering costs, of
which 80% will be reimbursed by the State.
(Adequate funds are available in the Business Leaders Forum and Water & Sewer Funds.
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
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8. PLAN COMMISSION - Village Manager Rummel
a. Consideration of a petition submitted by Elevation Dance Center LLC for a Special Use
Permit to operate a dance studio in an I-2 Industrial District for property located at 2500
Touhy Avenue. (A public hearing date is yet to be established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Airbnb Short Term Rental
b. Recreational Cannabis Sales
c. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
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25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the
Special Use Permit for the construction of a hotel in an I-2 Industrial Zoned District for
property located at 2300 E. Higgins Road, Elk Grove Village.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
February 23, 2021
7:00 PM
6. CONSENT AGENDA
i. Consideration to adopt Ordinance No. 3693 granting a Special Use Permit to Chowdhury
Group LLC to permit the operation of a hotel in an I-2 Industrial Zoned District with
certain conditions on property located at 2300 E. Higgins Road, Elk Grove Village.
(This item was discussed at the February 9, 2021 Village Board Meeting and currently
appears under Unfinished Business.)
Consideration to adopt Resolution No. 17-21 authorizing the Mayor and Village Clerk to
execute an Annexation Agreement between the Village of Elk Grove Village and Chicago
Title Land Trust Company, as Trustee under the Trust Agreement dated October 10, 2017,
and known as Trust No. 8002376072, Chicago Title Land Trust Company, as Trustee
under the Trust Agreement dated August 8, 2018, and known as Trust No. 8002378737,
Chicago Title Land Trust Company, as Trustee under the Trust Agreement dated
November 2, 2004, and known as Trust No. 133485, Chicago Title Land Trust Company,
as Trustee under the Trust Agreement dated November 11, 2013, and known as Trust No.
8002363357, Chicago Title Land Trust Company, as Trustee under the Trust Agreement
dated November 11, 2013, and known as Trust No. 8002363356, Chicago Title Land Trust
Company, as Trustee under the Trust Agreement dated July 26, 2006, and known as Trust
No. 8002347031 and AGG Properties LLC. (Higgins/Roppolo/Richard)
(A public hearing on the annexation agreement was held before the Village Board on
Tuesday, February 23, 2021 at 6:45 p.m.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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