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AGENDA - 01/01/2014 - Village Board Agendas-January-December 2014
Agenda with Attachments Elk Grove Village 2014 January - December AGENDA REGULAR VILLAGE BOARD MEETING January 14, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Trish Baik, Christus Victor Lutheran Church) 3. APPROVAL OF MINUTES OF December 17, 2013 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: December 31, 2013 $ 859,544.91 January 14, 2014 $ 1,484,265.36 6. CONSENT AGENDA a. Consideration of a request for the following: To waive the annual alarm license fees for Community Consolidated School District 59 for seven (7) schools in the amount of $225.00; and To waive the annual alarm license fee for the Elk Grove Public Library in the amount of $25.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) b. Consideration of a request from Queen of the Rosary Parish, located at 750 Elk Grove Boulevard to waive all temporary Class A Liquor Licenses ($2,900 per license) as well as temporary Food Caterers Licenses ($100 per license) for all events occurring in 2014. (Queen of the Rosary hosts several events throughout the year and is requesting the fees to be waived for 2014 providing they contact the Village in advance with a list of dates of the events. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.) c. Consideration to increase a professional services contract with MTI Construction Services of Elgin, IL for construction services within the Municipal Complex in the amount of Pagel of S $17,269, for a total contract in the amount not to exceed $42,269 from the Capital Projects Fund. (At the November 19, 2013 Village Board meeting, a construction services contract with MTI was approved in the amount of $25,000. (Inadvertently omitted from the contract award were the General Conditions budget of $15,000 and the General Liability & Builder's Risk Insurance of $2,269, costs totaling $17,269. (Adequate funds are available in the Capital Projects Fund.) d. Consideration to adopt Ordinance No. 3367 (attached) amending the Position Classification and Salary Plan of the Village Code of the Village of Elk Grove Village. (The Ordinance adds one (1) temporary Police Officer position and one (1) temporary Battalion Chief position.) e. Consideration to adopt Resolution No. 1-14 (attached) authorizing the Mayor and Village Clerk to execute a Farmer's Market License Agreement for 2014 between the Village of Elk Grove Village and Elk Grove Farmer's Market, NFP. (The Agreement allows for a Farmer's Market to be held in the parking lot of the Municipal Complex on Saturdays from June through October 2014.) f. Consideration to adopt Resolution 2-14 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 61 Garlisch Drive. (The Law Offices of Liston & Tsantilis, on behalf of SFP Group, Lp (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 61 Garlisch Drive. (The Applicant intends on purchasing the building and leasing it to Universal Construction Testing or UCT. (UCT provides testing of construction concrete, masonry, and steel structures. (UCT is currently located in Wheeling and will be relocating its entire operation including eightjobs. (The subject property consists of an 11,922 square foot building. (The Applicant has allotted $300,000 to refurbish the building. (This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value. (Property approved for Class 6B status allows the owner of the property to have the Page 2 of 5 assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) g. Consideration to adopt Resolution No. 3-14 (attached) authorizing the Mayor to execute a Consent to Assignment of Ground Lease and Related Tower Assets from AT&T to AT&T subsidiary NCWPCS MPL 32 Year Sites Tower Holdings LLC. (AT&T has entered into a tentative agreement with Crown Castle International Corp. regarding AT&T's ground lease agreements. (AT&T requires an internal assignment of the ground lease agreement at 600 Landmeier Road (formerly 666 Landmeier Road) to AT&T subsidiary NC WPCS MPL 32 Year Sites Tower Holdings, LLC prior to any agreement taking place.) h. Consideration to adopt Resolution No. 4-14 (attached) amending Resolution No. 5-12 and authorizing the Mayor to execute a Consent to Assignment of Ground Lease and Related Tower Assets from Tower Assets Newco 11, LLC to TV6-W, LLC. (Tower Assets is combining subsidiaries to reduce the total number of TV6 Holdings subsidiaries. (Tower Assets Newco 11, LLC currently controls a ground lease at 1060 Oakton Street. (Tower Assets Newco 11, LLC is merging into Tower Assets Newco IX, LLC, a subsidiary of TV6 Holdings, LLC. (Tower Assets Newco 11, LLC is being internally assigned to the TV6 Holdings a subsidiary of TV6-W, LLC.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Door -to -Door Solicitors Ordinance b. Nuisance Animal Removal c. Special Events Policy 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community Page 3 of 5 b. Committee for Smoke -Free Elk Grove c. Channel 6 Viewership Survey 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel a. PC Docket 12-8 - Public Hearing to consider a text amendment to Section 7E-3:A pertaining to Special Uses in Industrial Districts to permit indoor teaching and training facilities for a variety of sports and athletic disciplines. (PH 1 1-28-2012) b. PC Docket 13-3 - Public Hearing to consider a petition for a Special Use Permit for the operation of an automobile showroom for internet based sales on property located at 2645 American Lane (PH 9-11-2013) c. PC Docket 13-4 - Public Hearing to consider a petition for a Special Use Permit for the operation of a commercial truck repair shop on property located at 1463 Lunt Avenue. (PH 12-I8-13) 22. ZONING BOARD OF APPEALS - Village Manager Rummel 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS 26. NEW BUSINESS Page 4 of 5 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 5 of 5 Village of Elk Grove Accounts Payable Month -End Warrant 12/31/2013 1 VARIOUS VENDOR ACCESS ONE, INC TELEPHONE/REGULAR 1,043.86 1 2101704-407.32-02 AT&T MOBILITY TELEPHONE/CELLULAR 202.04 1 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS NOV 13 594,894.95 1 VARIOUS CAL LONE TELEPHONE/REGULAR 1.426.33 2 VARIOUS COMCAST CABLE SERV AGREEMENT/CABLE, INTERNET, T-1 LINES, SECURITY MONITORING SERV 930.44 3 1013202-422.65-02 COMED 6111 UTILITIES 338.83 3 2101704-407.69-07 E-VERGENT.COM, LLC T-1 LINES 289.00 2 4 2083103-421.85-00 2083103-421.69-00 GARY R WEBER AS_S_O_CIATES, 1_NC _ GIS CONSORTIUM DEVON AVE OVERPASS 5,592.37 _ PROF SERV/GIS FEE _ 2,584.00 3 VARIOUS GUARDIAN DENTAL PREMIUMS DEC 13 2,150.37 4 VARIOUS HARTFORD LIFE INS -PRIORITY ACCOUNTS LIFE INSURANCE DEC 13 10,052.41 1 VARIOUS IHMO ILLINOIS INC MEDICAL PREMIUMS JAN 14 124,718A6 4 VARIOUS HOME DEPOT CREDIT SERVICES SMALL TOOLS, OPER & FOUNTAIN SUPPLIES, MISC SUPPLIES/BLDGS & EQPT. HOUSEHOLD SUPPLIES, FIRE ST.#9 IMPROVEMENTS, VEHICLE MAINT SUP 1,080.96 5 1011702-407.42-00 IPELRA IPELRA TRAINING M.JIN/M.KRCIK 110.00 1 VARIOUS JPMORGAN CHASEIPROCUREMENT CARD PROC CARD/SEE ATTACHED 17,825.43 6 1013201-422.63-02 KOLLER, AL INSURED REPAIR 224.25 6 1010000-223.13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE NOV 13 538.08 ' 7 VARIOUS NCPERS PREMIUMS DEC 13 489.00 ' 8 1011102-401.61-00 NUNES, GINA COURT REPORTING SERVICES 1,124.00 5 1010000-121.04-00 PITNEY BOWES POSTAGE BY PHONE POSTAGE REFILL METER #1360957 7,500.00 5 1011803-408.31-00 POSTMASTER CAROL STREAM PI-1740 POSTAGE UTILITY BILLS 5,000.00 7 1013201-422.63-01 PROKOP, CHRISTOPHER INSURED REPAIR 1,044.75 7 1011804-408,42-00 RATLIFF, MIKE GMIS CONFERENCE 914.81 1 VARIOUS SYMETRA PREMIUMS DEC 13 79,054.16 9 7222201-492.42-00 TORRES, CHRISTOPHER JIPPFA SEMINAR 200.00 6 VARIOUS WAL-MART MISC & HOUSEHOLD SUPPLIES, DVD PLAYER 216.71 859,544.91 Fully Reimbursable '• Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 1115/2013 through'12I0412013 (Nov 20131 RAYMOND RUMMEL 7103 EBS 5045 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 25.00 $25.00 CATHERINE MIARNOWSKI 7145 HON'ANALYTICS INC. 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 600.00 EMERGENCY PRODUCTS & R 5047 MEDICAL DENTAL SUPPLIES 324.98 ETSY.COM 5699 MISCELLANEOUS APPAREL AND ACCESSORY 3.54 SPECIALTY DESIGN & MFG 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 35.28 SUN TIMES MEDIA CIRC 5192 BOOKS, PERIODICALS AND NEWSPAPERS 169.00 $1,132.80 POLICE DEPT SUPPORT SVC7 7194 PORTER LEE B.E.A.S.T. 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 139.00 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN TLO 7372 AND DATA PROCESSING SERV 58.75 LEXISNEXIS RISK MGT 5994 NEWS DEALERS & NEWSSTANDS 50.00 ALLIED CLEANING SERVIC 7349 CLEANING & MAINTENANCE 250.00 ALLIED CLEANING SERVIC 7349 CLEANING & MAINTENANCE 250.00 ALLIED CLEANING SERVIC 7349 CLEANING & MAINTENANCE 250.00 $997.75 POLICE DEPT SUPPORT SVC2 7228 CPS INC-DARECATALOUGE. 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 101.75 AMERICAN 3B SCIENTIFIC 5047 MEDICAL DENTAL SUPPLIES 439.95 CPS INC-DARECATALOUGE, 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 36.00 $577.70 JUDY KEEGAN 4162 ILLINOIS MUNICIPAL LEA 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 55.00 WALMART.COM 5310 DISCOUNT STORES 268.38 $323.38 GOVERNMENT SERVICES (NOT ELSEWHERE ENGINEERING DEPARTMENT 9450 IL PROF LICENSE & FEE 9399 CLASSIFIED) 61.50 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 7.99 GOVERNMENT SERVICES (NOT ELSEWHERE IL PROF LICENSE & FEE 9399 CLASSIFIED) 61.50 COLLEGES, UNIVERSITIES, PROFESSIONAL U OF IL ONLINE PAYMENT 8220 SCHOOLS 100.00 AMERICAN PUBLIC WORKS 5969 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 115.00 NFPA NATL FIRE PROTECT 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 165.00 $510.99 JOSHUA GRODZIN 3095 BUSINESS WIRE 8999 PROFESSIONAL SERVICES 746.00 MANAGEMENT, CONSULTING AND PUBLIC RETAILLIVEI 7392 RELATIONS 195.00 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 111512013 through 1210412013 (Nov 2013) CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTION MERCHANT 55.00 FREEDOMPOP 4816 COMPUTER NETWORK/INFORMATION SERVICES 12.98 FREEDOMPOP 4816 COMPUTER NETWORK/INFORMATION SERVICES 16.97 MID-AMERICA ECONOMIC D 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 50.00 $1,075.95 GOVERNMENT SERVICES (NOT ELSEWHERE VITO P SAMMARCO $603 IL PROF LICENSE & FEE 9399 CLASSIFIED) 61.50 COMPUTERS AND COMPUTER EQUIPMENT AND TIGER DIRECT HOFFMAN 5045 SOFTWARE 182.99 GOVERNMENT SERVICES (NOT ELSEWHERE IL PROF LICENSE & FEE 9399 CLASSIFIED) 61.50 COMPUTERS AND COMPUTER EQUIPMENT AND TIGER DIRECT HOFFMAN 5045 SOFTWARE -153.99 $152.00 MICHAEL P OHARA 7559 ABC AUTOMOTIVE ELE 5533 AUTOMOTIVE PARTS & ACCESSORIES 250.00 MARTIN IMPLEMENT 5599 MISCELLANEOUS AUTOMOTIVE DEALERS 113.77 GOVERNMENT SERVICES (NOT ELSEWHERE IL SECRETARY OF STATE 9399 CLASSIFIED) 307.32 GOVERNMENT SERVICES (NOT ELSEWHERE SOS INTERNET VEHICLE 9399 CLASSIFIED) 103.25 AUTOMOBILE AND TRUCK DEALERS SALES, WRIGHT AUTOMOTIVE INC 5511 SERVICE, REPAIR 350.00 IPASS AUTOREPLENISH #5 4784 TOLL AND BRIDGE FEES 40.00 $1.164.34 ROSS ROWE 4041 AMAZON MKTPLACE PMTS 5942 BOOK STORES 23.08 B & H PHOTO-VIDEO.COM 5969 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 280.25 $303.33 LORRIE MURPHY 3260 HALLMARK INSIGHTS 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 136.11 DOMINICKS STOR00031591 5411 GROCERY STORES, SUPERMARKETS 10.99 TASTY CATERING 581l CATERERS 171.70 JEWEL #3308 5411 GROCERY STORES, SUPERMARKETS 25.46 SNAPFISH 7395 PHOTOFINISHING LABORATORIES 1.78 $347.04 RICHARD MIKEL 3412 SHELL OIL 57444353809 5542 AUTOMATED FUEL DISPENSERS 24.19 EXXONMOBIL 96113774 5542 AUTOMATED FUEL DISPENSERS 35.56 $59.75 JOSEPH CAREY 6503 PAYPAL'LEANENERGYU 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 75.00 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 11/512013 through 12/0412013 (Nov 2013) EBS 5045 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS PAYPAL'ENGRAVINGAW 8999 PROFESSIONAL SERVICES LOCAL/SUBURBAN COMMUTER PASSANGER METRA ARLINGTON HEIGHT 4111 TRANSPORTATION BLUE RIBBON TAX 4121 TAXICABS/LIMOUSINES CHI TAXI 2515 4121 TAXICABS/LIMOUSINES AMAZON MKTPLACE PMTS 5942 BOOKSTORES SO *ALL WAYS CATERING 5811 CATERERS COLLEGES, UNIVERSITIES, PROFESSIONAL ILLINOIS INSTITUTE 8220 SCHOOLS GENERAL CONTRACTORS - RESIDENTIAL AND DEBBIE WEBER 9046 SO *INTERIOR STEEL PRO 1520 COMMERCIAL JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS BIG SAMMY'S HOT DOGS 5812 DRUG STORES & PHARMACIES MIKE RATLIFF 6428 AXIS COMMUNICATIONS, 1 7393 DETECTIVE AGENCIES, PROTECTIVE SERVICES STEVE SCHMIDT 8695 PAYPAL'ILLINOISASS 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS MARATHON PETRO140814 5542 AUTOMATED FUEL DISPENSERS EXXONMOBIL 42114058 5542 AUTOMATED FUEL DISPENSERS CLARKS PNS #47 OPS 5542 AUTOMATED FUEL DISPENSERS WAYFARA BP WOLCOTT CPS 5542 AUTOMATED FUEL DISPENSERS KANGAROO EXPRESS 3715 5642 AUTOMATED FUEL DISPENSERS MARRIOTT WINSTON-SALEM 3509 MARRIOTT HOTELS POLICE DEPT FIELD SVCS 2 ED MAY 6041 OFFICE DEPOT #389 IL PROF LICENSE & FEE JAROSCH BAKERY. INC. # ELK GROVE PARK DISTRIC JAROSCH BAKERY, INC. # AMAZON MKTPLACE PMTS AMAZON MKTPLACE PMTS JAROSCH BAKERY, INC. # 7704 HTE USER'S GROUP 5943 STATIONERY, OFFICE SUPPLY GOVERNMENT SERVICES (NOT ELSEWHERE 9399 CLASSIFIED) 5462 BAKERIES GOVERNMENT SERVICES (NOT ELSEWHERE 9399 CLASSIFIED) 5462 BAKERIES 5942 BOOK STORES 5942 BOOK STORES 5462 BAKERIES 8699 PROFESSIONAL SERVICES 50.00 117.83 10.50 9.85 7.05 89.04 73.15 235.00 $667.42 40.10 28.84 28.70 $97.64 75.00 $75.00 210.00 48.00 54.00 42.00 54.00 41.00 360.00 $809.00 51.96 61.50 19.98 270.00 38.70 29.68 55.96 30.96 $558.74 195.00 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 11/512013 through 1210412013 (Nov 2013) $195.00 POLICE DEPT FIELD SVCS 1 1708 CRASHDATAGR 5533 AUTOMOTIVE PARTS & ACCESSORIES 270.00 AMAZON.COM 5942 BOOK STORES 127.85 AED SUPERSTORE 5047 MEDICAL DENTAL SUPPLIES 88.74 CRASHDATAGR 5533 AUTOMOTIVE PARTS & ACCESSORIES 163.29 FOOD4LESS #0563 5411 GROCERY STORES, SUPERMARKETS 849.44 AMAZON MKTPLACE PMTS 5942 BOOK STORES 274.95 ELITE K-9 INC. 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 208.51 JOSEPHJACOUOT 5251 HARDWARE STORES 49,95 $2,032.73 ACCOUNTS PAYABLE 4946 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 23.91 AMERICAN MESSAGING 4814 TELECOMMUNICATION SERVICE 178.56 JOANN STORE INTERNET 5949 SEWING, NEEDLEWORK, FABRIC AND PIECE STORES 17.55 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 626.29 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 59.96 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 780.12 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 190.64 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 10.22 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 2787.60 $4,674.85 POLICE DEPT FIELD SVCS 3 4227 OFFICE DEPOT #389 5943 STATIONERY, OFFICE SUPPLY 30.47 AMAZON MKTPLACE PMTS 5942 BOOK STORES 20.00 MARTEL ELECTRONICS 5732 ELECTRONIC SALES 40.47 MARTEL ELECTRONICS 5732 ELECTRONIC SALES 0.10 AED SUPERSTORE 5047 MEDICAL DENTAL SUPPLIES 395.00 $486.04 MICHAEL KRCIK 3533 BEST BUY 00009720 5732 ELECTRONIC SALES 399.99 BEST BUY 00009720 5732 ELECTRONIC SALES 359.99 BEST BUY 00009720 5732 ELECTRONIC SALES 329.00 ILLINOIS INSTITUTE 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL 470.00 $1,558.98 TOTAL $17,825.43 Village of Elk Grove Accounts Payable Warrant 01/1412014 1013204422.22-00 VENDOR1 11 ST AYD CORPORATION OPER SUPPLIES 343.68 2 5013302481.22-00 A 8 A EQUIPMENT & SUPPLY CO OPER SUPPLIES 89.50 3 1013205-422.56-01 A PLUS TUCKPOINTING, INC. CONTRACT MAINT/DOOR REPAIR 400.00 4 1012206412.69700 ACCURATE DOCUMENT DESTRUCTION, INCDOCUMENT DESTRUCTION 235.00 5 VARIOUS ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 405.30 6 1012201412.56-02 ADI CONTRACT MAINT/BATTERY 207.99 7 VARIOUS AIR ONE EQUIPMENT INC. SCBA CARBON CYLINDERS, OPER SUPPLIES 46.113.00 8 VARIOUS AIRGAS USA LLC OPER SUPPLIES, RENTALS 707.82 9 5013302481.64-00 ALEXANDER CHEMICAL CORP RENTALS 36.00 10 1 1012202412.26-03 ALL PRODUCTS AUTOMOTIVE, INC. IVEHICLE MAINT SUP 33.80 11 1011702407,42-00 ALL WAYS CATERING IMEETING SUPPLIES 85.55 72 1011804-408.55-00 ALTURA COMMUNICATION SOLUTIONS LLC SERV AGREEMENT/PHONES 115.00 13 1012107411.56-01 AMERICAN DOOR AND DOCK CONTRACT MAINT/DOOR REPAIR/STATION #10 243.00 14 1 1013201422.64-00 AMERICAN MESSAGING RENTALS 178.68 15 1010000-231.01-00 AMERICAN RESIDENTIAL SERVICES LLC REFUND DEPOSIT RB/90 KENDAL RE) 200.00 16 1013202422.22-00 AMERIGAS-PALATINE OPER SUPPLIES 49.50 17 3013205460,62-00 ANDERSON LOCK CO DOOR RPLC BIESTERFIELD FACILITY 3,324.85 18 VARIOUS ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 4,479.74 19 1012201412.18-00 ASR-KALE UNIFORMS UNIFORMS 3.592.90 20 1011801408.32-01 AT&T TELEPHONE/REGULAR 62.99 21 1010000-121.03-00 AVALON PETROLEUM CO. FUEL 31,034.51 '• 22 5010000-110.02-00 BENSON. MICHAEL & ESTHER CREDIT BALANCE REFUND 114.17 23 5013301481.55-00 BENTLEY SYSTEMS, INC. SERV AGRMNT/MICROSTATION 205.00 24 1010000-343.13-01 BLUE CROSS BLUE SHIELD REFUND AMBULANCE FEES 696.55 25 1013202422.26-02 BONNELL INDUSTRIES, INC. MAINT SUPPLIES/EQPT 778.70 26 VARIOUS BRANCATO LANDSCAPING, INC. CONTRACT MAINT/LANDSCAPE - 32,163.00 27 1012107411.24-00 BUCKEYE CLEANING CENTER, INC. HOUSEHOLD SUPPLIES 545.46 28 2083103421.61-00 CAMIROS, LTD. BUSSEIELMHURST TIF 2,717.50 29 1011101.401.69-00 CAMP COURAGEOUS IOWA MEMORIAL DONATION J. HAMILTON 75.00 30 1011701407.42-00 CAREY, JOE ICMA LEADERSHIP TRAINING 151.00 _ 31 1013202422.22-00 CARGILL, INC. OPER SUPPLIES/SALT 56,12672 32 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 47.07 33 1013202422.26-03 CENTRAL PARTS WAREHOUSE VEHICLE MAINT SUP 79.02 34 1012201412.56-02 CHICAGO COMMUNICATION LLC CONTRACT MAINT/RADIO SYSTEM 415.00 35 VARIOUS CHICAGO OFFSET WHOLESALE COLOR PRTG NOVEMBER NEWSLETTER, POSTAGE 6,924.61 36 VARIOUS CHICAGO PARTS & SOUND LLC VEHICLE MAINT SUP 745.68 37 VARIOUS CINTAS FIRST AID & SAFETY OPER SUPPLIES 187.54 38 VARIOUS CIVILTECH ENGINEERING, INC. LIVELY BLVD/THORNDALE AVE, EG FY13 DRAINAGE PROJECT, LIVELY BLVD-PHASE II, BUSINESS PARK DRAINAGE 67.637.48 39 1011102401.61-00 CLARK BAIRD SMITH LLP PROF SERVICES/LEGAL 27,014.54 40 VARIOUS COMED 6111 UTILITIES 5,458.43 41 1013202422.65-02 COMED 6112 IUTILITIES 1,673.70 42 1 VARIOUS ICONSTELLATION NEW ENGERGY, INC. JUTILITIES 6,654.29 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 01/14/2014 43 1013202-422.69-00 VENDOR CONTINENTAL WEATHER SERVICE WEATHER FORECASTING/DEC13 150.00 44 2083103.421.61-02 COSTAR GROUP, INC. REAL ESTATE SERVICES 994.02 45 1010000.154.00-00 CRANE HEYMAN SIMON WELCH & CLAR REFUND I OVERPAYMENT REAL ESTATE TRANSFER 10.00 46 1073205422.55-00 CRYSTAL MAINTENANCE SERVICES ISERVAGREEMENTICLEANING 3,502.45 47 VARIOUS DAILY HERALD/CHICAGO 661014 ADVERTISING 225.45 48 VARIOUS DAVE & JIM'S AUTO BODY, INC. INSURED REPAIRS, VEHICLE MAINT SUP 1,685.50 _ 49 5010000-110.02-00 DEJESUS, JUAN E FINAL BILL CREDIT REFUND 9.97 50 VARIOUS DIVE RESCUE INTERNATIONAL, INC. POSTAGE, OPER SUPPLIES 739.01 51 5013302-481.61-04 DIXON ENGINEERING, INC. CONSULTING SERVICES 1.250.00 52 5013303481.85-00 DONOHUE & ASSOCIATES, INC. LIFT STATION RPLC 8.601.07 53 1012102-411.27-00 ECOSOLUTIONS, LLC HAZMAT SUPPLIES 928.00 54 1010000-154.00.00 1 EDWARDS, RICHARD MR REFUND 1,182.12 55 1012103-411.22-00 EMERGENCY MEDICAL PRODUCTS OPER SUPPLIES 252.38 56 2083103-421.85-00 ENGINEERING RESOURCES ASSOC. INC. DEVON AVE BRIDGE RAILINGS 1,646.40 57 1012102-411,22-00 ESSENTIAL EQUIPMENT SOLUTIONS OPER SUPPLIES 815.40 58 VARIOUS FEDEX POSTAGE 82.18 59 1013202-422,75-00 FINKBINER EQUIPMENT CO VEHICLE MAINT BUILD 1,710.92 60 1012102-411.26-03 FIRE SERVICE INC VEHICLE MAINT SUP 12.80 _ 61 1012102-411.26-03 FIRST CALL VEHICLE MAINT SUP 46.14 62 1010000-313.12-00 FORDE, JAMES M REFUND REAL ESTATE TRANSFER TAX 660,00 63 1012103411.26-03 FOSTER COACH SALES, INC. VEHICLE MAINT SUP 83.79 64 1012107411.56-02 FOX VALLEY FIRE & SAFETY CONTRACT MAINT/HYDROTEST STATION #7 612.00 65 1011204402.69-00 IFRANKE, JEFFREY CHRISTMAS FAMILY DONATION 300.00 66 2022301413.56-02 IFULTON TECHNOLOGIES, INC. OUTDOOR WARNING SIRENS 7,800.00 67 2083103421.85-00 IGARY R WEBER ASSOCIATES, INC. DEVON AVE OVERPASS 377.00 68 1010000-313.12-00 GILLETTE, LORI REFUND REAL ESTATE TRANSFER TAX 248.00 69 VARIOUS IQUA REGIONAL BUSINESS ASSOCIATION 1GOA HOLIDAY MEETING 225.00 70 1012204-412,42-00 GOTTWALD, JASON ICAC TRAINING 250,96 71 VARIOUS GRAINGER - 801891029 HOUSEHOLD SUPPLIES, MAINT SUPPLIES/BLDGS 184.88 72 1012201412.41-00 GREATER COOK COUNTY POLICE MEMBERSHIP POLICE DEPT 180.00 73 1010000-352.00-00 HALBERT, PHILIP LEROY REFUND LOCAL FINE 25.00 74 1012107411.56-02 HASTINGS AIR ENERGY CONTROL CONTR MAINT/PLYMOVENT SYSTEM STATION #9 757.22 75 1013101421,22-00 HENRY SCHEIN INC OPER SUPPLIES 45.08 76 1011102401.61-00 HON.JOHN J. SCOTILLO, RET PROF SERV/LEGAL 1,200.00 77 5013302481,26-01 IBBOTSON HEATING CO. MAINT SUPPLIES/BLDGS 1,500.00 78 1012207412,41-00 IL ASSOC OF PROPERTY AND EVIDENCE MEMBERSHIP M. MARUSICH 50.00 79 1011101401.69-00 JIL COUNSELING ASSOC FOUNDATION MEMORIAL DONATION K. NEJEDLO 75.00 80 VARIOUS IL PAPER & COPIER CO. PRINTING 2,392.00 61 1012201412.69-00 ILLINOIS SECRETARY OF STATE LICENSE PLATE RENEWALS 101.00 82 VARIOUS INDEPENDENT STATIONERS OFFICE SUPPLIES 243.58 83 5010000-110.02-00 INSTALLATION SPECIALISTS ,INC. FINAL BILL CREDIT REFUND 9.50 84 VARIOUS INTERSTATE BATTERY SYSTEM VEHICLE MAINT SUP 222.90 85 VARIOUS INTL UNION OF OPERATING UNION DUES DEC 13 3,523.24 86 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES DEC 13 047.44 87 1010000-231.01-00 JADECZKO, MACIEK REFUND DEPOSIT RB/BRYNHAVEN ST 200.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 01/14/2014 88 VARIOUS ..- JAMES DRIVE SAFETY LANE, LLC MAINT SUPPLIES/EOPT, VEHICLE MAINT SUP 69.50 77 89 1012202-412,42-00 JULIAN. KRISTEN ICS 300 TRAINING 63.16 90 t010000-352.00-00 KARASAWA, IKKO REFUND LOCAL FINE 25.00 91 1012201_412.55-00 KONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRINTER 26.40 92 1013203-422.56-OB KOZ TRUCKING, INC. CONTRACT MAINT/HAULING 1,681.00 93 1 3031101-460.69-00 LAKESIDE BANK DEVELOPER TIF AGREEMENT 568,269.11 94 1 1013202-422.26-03 LEACH ENTERPRISES, INC. VEHICLE MAINT SUP 251.64 95 VARIOUS LECHNER & SONS RENTALS MATS & UNIFORMS 2.240.52 96 1013202422.26-03 LINDCO EQPT SALES, INC. VEHICLE MAINT SUP 81.00 _ 97 VARIOUS LYONS PINNER ELECTRIC, INC. SERV AGRMNT/STREET LIGHTS 12,490.80 98 1013205422.56-02 M & M LOCK & SAFE LTD CONTRACT MAINT/LOCKS 90.12 99 1013202-422.22-00 MAHER LUMBER COMPANY OPER SUPPLIES 27.89 100 1011102-401.61-00 MARY RIORDAN, LTD PROF SERV/LEGAL BUSINESS PARK TIF 11,087.50 101 0013202422.26-02 MC CANN INDUSTRIES, INC. MAINT SUPPLIES/EQPT 111.74 102 VARIOUS MC MASTER-CARR SUPPLY CO VEHICLE MAINT SUP, SMALL TOOLS 276.46 103 5013302-481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERVfWATER SAMPLES 1,308.00 104 1013202-a22.55-00 MEADE ELECTRIC COMPANY, INC. SERV AGRMNT/STREET LIGHTS 938.00 105 2101704-407.22-00 MEDIA DISTRIBUTORS OPER SUPPLIES 179.37 106 1012103-411.72-00 MED-TECH RESOURCE, INC. LARYNGOSKOPE KIT 1.387.81 107 1010000-223.07-NO METRO ALLIANCE OF POLICE UNION DUES DEC 13 2,101.74 ' 108 1 1012101-411.41-00 METROPOLITAN FIRE CHIEFS ASSOC MEMBERSHIP R.MIKEL 40.00 109 5010000-110.02-00 MID STATES SALES & SERVICE FINAL BILL CREDIT REFUND 326.76 110 1011801.408.41-00 MIDWEST ASSOC OF PUBLIC PROCUREMENT MEMBERSHIP SMALLEYNAZQUEZ/BOURDEAU 45.00 111 VARIOUS MILLER INDUSTRIAL-DEVON OPER SUPPLIES, SMALL TOOLS, MAINT SUPPLIES/BLDGS & EQPT, HOUSEHOLD SUPPLIES 914.18 112 1013205-422.55-00 MIMOSA INTERIOR LANDSCAPE SERV AGREEMENT/PLANTS 377.00 113 5010000-110,02-00 MITUTOYO PRECISION, INC. FINAL BILL CREDIT REFUND 57,00 114 1012201-412.56-03 MONARCH CAR WASH VEHICLE MAINT 15.00 115 1013202-422.26-03 MONROE TRUCK EQUIPMENT VEHICLE MAINT SUP 2,792.00 116 2083103-421.61-00 MUNICIPAL GIS PARTNERS, INC. GIB STAFFING SERVICES 12,150.00 117 1013204422.22-00 MYERS TIRE SUPPLY CO OPER SUPPLIES 53.91 118 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 199.16 119 5013302-481.56-01 NATIONAL ROOFING CORPORATION CONTRACT MAINT/ROOF RPLC 35.375.00 120 VARIOUS NICOR GAS 5407 UTILITIES 6,964.13 121 1012203-412.42-00 NORTH EAST MULTI REGIONAL TRN INTERVIEWS & INTERROGATIONS TRAINING M. MCINTYRE 125.00 122 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM MEMBER ASSESSMENT 50,043.25 123 1010000-313.12-00 NORTON, RICHARD & SHIRLEY REFUND REAL ESTATE TRANSFER TAX 690.00 124 VARIOUS OFFICE DEPOT CORP SALES OFFICE & OPER SUPPLIES 596.51 125 1011802408.21-00 OFFICEMAX CONTRACT, INC. I OFFICE SUPPLIES 150.87 128 VARIOUS O'REILLY AUTO PARTS, INC. IVEHICLE MAINT SUP, OPER SUPPLIES 88.43 127 VARIOUS P & G KEENE ELECTRICAL VEHICLE MAINT SUP 513.00 128 5010000-110.02-00 PATEL, NARESHKUMAR G IFINAL BILL CREDIT REFUND 280.25 Fully Reimbursable " Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 01/14/2014 129 5013303-481.26-02 VENDOR PATTEN INDUSTRIES, INC. MAINT SUPPLIES/EQPT 36.83 130 1011804408.61-00 PETERS &ASSOCIATES NETWORK SUPPORT 26.276.25 131 1011803408.64-00 PITNEY BOWES GLOBAL FINANCIAL SRVCS RENTALS/POSTAGE MACHINE 1,356.00 132 1011803-408.69-00 PITNEY BOWES INC 371896 POSTAGE MACHINE SUP 71.99 133 1011604-408.73-00 PLANTE & MORAN, PLLC ERP SYSTEM 16,330.00 134 1012107-411.82-00 PORTER PIPE & SUPPLY COMPANY RPLC ST.7 HOT WATER HEATER 2,021.46 135 5013301481.18-00 POTUCEK, ANTHONY A UNIFORMS SAFETY SHOES 150,00 136 2064104430.69-08 POWELL TREE CARE, INC. EAS TREE REMOVAL PROGRAM 62,430.41 137 VARIOUS PROSAFETY OPER & HOUSEHOLD SUPPLIES 240.00 138 1012201-412.21-00 QUILL CORPORATION OFFICE SUPPLIES 11.04 139 VARIOUS REDDY SERVICE, INC. PRINTING VILLAGE MAP 1,015.83 140 1013203-422,26-02 REGIONAL TRUCK EQUIPMENT MAINT SUPPLIES/EQPT 127.94 141 1013202422,26-02 REX RADIATOR & WELDING CO INC. MAINT SUPPLIES/EQPT 87800 142 1013204-422.22-00 RICMAR INDUSTRIES OPER SUPPLIES 36.00 143 1012103411.56-03 ROESCH FORD VEHICLE MAINT 4.240.00 144 1013202-422.22-00 RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES 576.95 145 1012101-411.56-02 SAMSEL SUPPLY CO. CONTRACT MAINT/LEAK TEST 205.44 146 1011101-401,69-00 SCHIAVO, EMIL TREE LIGHTING CEREMONY 120.00 147 2033202-422.57-00 SCHROEDER & SCHROEDER, INC. CONCRETE RPLCMNT PROGRAM 2,349.55 148 1010000-313.12-00 SCHUMM, GILBERT REFUND REAL ESTATE TRANSFER TAX 33.00 149 1011102-401.61-00 SEYFARTH SHAW ATTORNEYS LLC PROF SERV/LEGAL 2,936.25 150 1012107-411.26-01 SHERWIN WILLIAMS#3090 MAINT SUPPLIES/BLDGS 13.38 151 1013205-422.55.00 SMG SECURITY SYSTEMS, INC. SERV AGREEMENT/SECURITY 126.00 152 1012105-411.41-00 SOCIETY OF FIRE PROTECTION ENGINEER MEMBERSHIP W. ESCONDO 215.00 153 VARIOUS ST AUBIN NURSERY, INC. EAB TREE PLANTING PROGRAM, OPER SUPPLIES 22.750.00 154 VARIOUS STANDARD EQUIPMENT COMPANY MAINT SUPPLIES/EQPT, CONTRACT MAINT/HARDWARE 1,347.64 155 1010000-343.13-01 ISTASEWICH, JANET REFUND AMBULANCE FEE 87.22 156 1012102411.26-03 ISTEINER ELECTRIC CO VEHICLE MAINT SUP 6.81 157 1012201-412.61-00 STEPHEN A. LASER ASSOCIATES, PC PROF SERV/LEGAL 8,500.00 158 1011601-406.69-00 STERLING CODIFIERS INC 2014 HOSTING FEE 500.00 159 1011102-401.61-00 STORINO RAMELLO & DURKIN PROF SERV/LEGAL 7,420.00 160 5013302481.56-01 STRUCTURAL TECHNOLOGIES, INC. CONSULTING SERVICES 2,450.00 161 1012202412.42-00 SYVERSON, PAUL D ICS 300 & 400 TRAININGS .126.32 162 VARIOUS TEMPLE DISPLAY, LTD HOLIDAY LIGHTING 52,556.00 163 1013204-422.64.00 TERRACE SUPPLY COMPANY RENTALS 16.20 164 1011804-408.55-00 TESSCOINC SERV AGREEMENT/HARDWARE 4,135.11 165 1013205-422.22-00 THE ALPHABET SHOP, INC OPER SUPPLIES 112.50 166 1011201-402.61-00 THEODORE POLYGRAPH SERVICE, INC. PROF SERV7TESTING 1,332.00 167 VARIOUS THIRD MILLENNIUM ASSOC. INC. UTILITY BILLS, POSTAGE 1.161.27 168 1013101-421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 1,360.00 •' 169 VARIOUS TOTAL FIRE AND SAFETY, INC. CONTRACT MAINT/FIRE EXTINGUISHER, VEHICLE MAINT SUP 421.48 170 1012203412.69-00 TRANS UNION CORPORATION REPORT SERVICES 100.10 171 VARIOUS TRANSYSTEMS CORP BUSSE WOODS TRAIL OVERPASS, HIGGINS OVERPASS PROJECT 71,216.06 • Fully Reimbursable •' Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 01/1412014 172 VARIOUS ;VENDOR TWIN SUPPLIES, LTD LED FLOOD LIGHTS, FIRE ST. OUTDOOR LIGHTING, MAINT SUPPLIES/BLDGS 5,120.50 173 1012101-411.18-00 UNIFORMITY INC UNIFORMS 152.70 174 VARIOUS US DIGITAL DESIGNS ALERTING SYSTEM, ST.#7 ALERT SYSTEM RPLC. 14,220.63 175 2092101-415.34-00 US SAFETY PRODUCTS PRINTING ANNUAL POCKET CALENDARS 996.00 176 5013303481.22-00 USA BLUE BOOK OPER SUPPLIES 169.85 177 1011102-401.61-00 V.A. SOLANO & ASSOCIATES, INC. APPRAISAU321 BOND STREET 2,000.00 178 5010000-110,02-00 VENTEC USA FINAL BILL CREDIT REFUND 60.93 179 VARIOUS VILLAGE OF BENSENVILLE SEWER SERVICE 20,161.88 180 5013304-481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 216.27 181 1010000-231.01-00 WALL, JANET G REFUND DEPOSIT RB/547 SUSSEX CT 500.00 182 VARIOUS WAREHOUSE DIRECT OFFICE & MISC SUPPLIES 301.76 183 5013302-481,56-04 WATER WELL SOLUTIONS IL DIV LLC REHABILITATION OF WELL 14 54,816.00 164 VARIOUS WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP, TIRE DISPOSAL 1,967.05 185 VARIOUS WHITE CAP CONST. SUPPLY HOUSEHOLD & OPER SUPPLIES 509.72 186 5013302-481.26-02 WHOLESALE DIRECT, INC. MAINT SUPPLIES/EOPT 86.83 187 3013101-460,61-00 WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS DAM PROJECT 20,641.42 1BB 1012102-411.23-00 WS DARLEY & CO SMALL TOOLS 271.60 189 5010000-110,02-00 YANG, SHERMAN FINAL BILL CREDIT REFUND 171.58 190 1013202-422.26-02 ZARNOTH BRUSH WORKS, INC. MAINT SUPPLIES/EOPT 1,333.98 191 1013204-422.22-00 ZEP SALES &SERVICE OPER SUPPLIES 174.80 192 VARIOUS ZIEBELL WATER SVC PRODUCTS JOPER SUPPLIES, SMALL TOOLS 167.93 1,484,265.39 Fully Reimbursable •' Partially Reimbursable GROVE V11 � CF, O1/07/2014 TO: Sandy Smalley, Deputy Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Request to Waive Alarm License Fees - Community Consolidated School District 59 and Elk Grove Village Public Library BACKGROUND: Per the attached letters, Community Consolidated School District 59 and Elk Grove Village Public Library are requesting a waiver of the Village's annual alarm license fees for the period January 2014 - December 2014. The following is an itemized listing of the alarm fee waivers: Community Consolidated School District 59 6 Locations at $25 each 1 Location at $75 each Total: $225.00 Elk Grove Public Library 1 Location at $25 each Total: $25.00 Total Alarm License Fee Waiver Request: $250.00 As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Vazquez, Lily Smalley, Sandy Tromp, Christine Carey, Joseph Roan, Matthew Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 2 ATTACHMENTS: 1. Community Consolidated School District 59 Alarm License Fee Waiver Request 2. Elk Grove Village Public Library Alarm License Fee Waiver Request Page 2 of 2 z J. J 7-C1N n M M07 December 9, 2013 COMMUNITY CONSOLIDATED SCHOOL DISTRICT 59 Elk Grove Township Schools • Board of Education and Administrative Offices 2123 South Arlington Heights Road Arlington Heights, Illinois 60005 Buildings and Grounds Department • 847-593-4323 • Fax 847-593-4410 Diane Smalec Ordinance Control Clerk Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, Illinois 60007 Dear Ms. Smalec: Enclosed are our signed alarm user license applications for the following schools and storage building: Admiral Byrd Clearmont Drive Grove Jr. High Ridge Rupley Salt Creek Lively (storage) - 265 Wellington Avenue - 280 Clearmont Drive - 777 Elk Grove Boulevard - 650 Ridge Avenue - 305 East Oakton Street - 65 Kennedy Boulevard - 999 Leicester Because we are a school district, we are requesting that you waive the fees as you have done in the past. Thank you. Tony Rossi Director of Buildings and Grounds jk enclosures Elk GroveVillage Public Librarij 1001 Wellin8ton Avenue • F1k Grove Villa8e, IL 60007 Phone: 847-439-0447 • www.e6vpl.or6 • Fax: 847-439-0475 December 6, 2013 Ray Rummel, Village Manager Village of Elk Grove Village 901 Wellington Ave. Elk Grove Village IL 60007 Dear Ray, Re: EGV Alarm User License Application. As is the usual practice, the Elk Grove Village Public Library requests that the annual fee of $25 for its "Alarm User License Application" be waived for the period 1/1/14 through 12131/14. Thanks again. Yours truly, Lee Maternowski Library Director ORDINANCE NO. AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE (FIRE BATTALION CHIEF -FIRE DEPARTMENT AND POLICE OFFICER -POLICE DEPARTMENT.) NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the Position Classification and Salary Plan of the Village of Elk Grove Village be and the same is hereby amended to read as follows: Permanent Authorized Positions Delete Add Fire Department Current Full -Time Full -Time January 15 2013 Battalion Chief 5 0 1 6 *One authorized temporary position will terminate with either the promotion of a Battalion Chief to Deputy Chief or such position will lapse on April 30, 2015. Delete Add Police Department Current Full -Time Full -Time December 30 2013 Police Officer 71 0 1 72* *One authorized temporary position for one day December 30, 2013. 71 police officers will remain the authorized strength. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 14th day of January 2014. APPROVED this 14th day of January 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A FARMER'S MARKET LICENSE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ELK GROVE FARMERS MARKET, NFP NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: FARMER'S MARKET LICENSE AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village FARMER'S MARKET LICENSE AGREEMENT This Agreement is made as of this 1411 day of January 2014 by and between the Village of Elk Grove Village, an Illinois Municipal Corporation (the "Village"), and Elk Grove Farmers Market, NFP (the "Licensee"). A. The Village is the Owner of the premises as set forth on attached Exhibit "A" and hereinafter referred to as ("the premises"). B. The Village has agreed to license the premises upon the terms and conditions provided herein. C. This document constitutes a license and is not an easement or lease. Nothing in this License Agreement or the subsequent dealings between the Village and Licensee shall constitute or be interpreted as a grant of any property interest from the Village to the Licensee in the premises. NOW THEREFORE, in consideration of the foregoing recitals, this License is made upon the following express covenants and agreements, each of which is made a condition herof: 1. License Premises — The Village hereby grants a revocable license to use the premises at the location depicted on the drawing attached hereto and incorporated herein as Exhibit "A". The premises shall be used solely by the Licensee for purposes of operating a Farmer's Market in strict conformance with the terms and conditions of this License Agreement. 2. Term —The term of this License Agreement shall commence on June 1, 2014 and shall expire on October 31, 2014 (hereinafter the "market season") . 3. Use of the License Premises — Licensee may use the licensed premises solely for: setting up; maintaining; operating, and taking down a Farmer's Market. Said Farmer's Market will require a minimum of three (3) bona fide vendors selling agriculturally grown produce (fruits, vegetables, berries, meats, eggs, or cheeses) at the Farmer's Market at every market event. The Licensee may set up and maintain the Farmer's Market from the hours of 6:30 a.m. to 2:00 p.m. on Saturdays during the market season. Commercial sales by vendors at the Farmer's Market may take place between the hours of 7:30 a.m. and 1:00 p.m. 4. Hold Harmless and Insurance — The Licensee shall carry insurance during the entire term hereof insuring Licensee, and insuring, as additional named insurance, the Village and its officers, appointees, agents, employees and affiliated entities as their interests may appear, with comprehensive public liability insurance, (including the broader extended liability endorsement) during the entire term hereof, with terms and companies satisfactory to the Village, with limits not less than $1,000,000 combined single limit per occurrence for personal injury and property damage with a general aggregate of not less than $2,000,000. The insurance shall cover all of the Licensee's use of the premises as authorized by this agreement. Licensee, to the greatest extent permitted under Illinois Law, shall defend, hold harmless and indemnify the Licensor, its officers, appointees, agents, employees and affiliated entities for any and all claims, actions, causes of action, demands, injuries, damages, costs including reasonable attorney's fees resulting from the Licensee and its vendees operation of the Farmer's Market and possession of the licensed premises only up to the maximum level of insurance provided under the terms of the insurance policy for the benefit of the Licensee and the Village. Licensee shall, prior to the commencement of the Agreement term, furnish to the Village certificates of evidence of such coverage, which certificate shall state that such insurance coverage may not be changed or cancelled without thirty (30) days written notice to the Village. 5. Market Manager —The Village will require an on -site "Market Manager". The Market Manager or his/her designee shall be in attendance at all times during set up, operation, and take down of the Farmer's Market. If the Market Manager appoints a designee to manage the Farmer' Market, said Market Manager will notify the Village in writing of the identity of that person in charge 48 hours prior to the start of that week's Farmer's Market. 6. Electricity/Shelter— Electrical power will be available in the designated Market area as depicted on the attached Exhibit "A"; however, the Village will not supply extension cords for the use of said electrical power. The Village will not be responsible for providing tents or shelter to the Market Vendors or the Market Manager. 7. Trash Removal — The Licensee shall provide refuse containers for the deposit of trash and shall exercise all reasonable efforts with its vendors and customers to clear refuse and debris from the premises and have it deposited in the refuse containers. Licensee shall arrange for removal of the refuse, debris and other trash from the refuse containers at the expense of Licensee. 8. Parking — The Village shall have no obligation to secure private parking for the Licensee, Market Vendors or Market Customers. 9. Si,nage and Marketing —The Village agrees to allow directional and informational event signage to be displayed around the Market grounds, with the exception of parkways, only on the Saturdays of the Market and said signs shall be removed by the close of each Market event. All promotional and marketing material will require advance review and approval by the V i I lage. 10. Alterations and Additions — The Licensee shall make no alteration. addition. improvement or change in or to the Village premises except the installation of temporary tents and other structures. No gaskets for tents shall be installed on paved surfaces, nor shall any permanent or temporary markings be left on said paved surfaces. Any and all special events to be conducted in addition to the Farmer's Market will require advance notification and approval by the Village. 11. Compliance with Laws and Ordinances — The Licensee shall comply with all laws, ordinances and requirements of the State and Village. Market Vendors will need to comply with all food safety laws. 12. Waiver Risk of Laws — To the greatest extent permitted under Illinois law, neither the Village nor any of its officers, appointees, agents, employees, member's affiliated entities shall be liable for any accident, injury or death, loss or damage resulting in any person or properties sustained by the Licensee or the Licensee's agents, employees/invitees, or anyone claiming by or through the Licensee or any vendor or customer on the licensed premises without limitation, for the criminal acts of third parties. The Village shall have no obligation to provide security services, traffic direction, or other Police services beyond the typical police service provided to every resident and business in the Village. All property of the Licensee or Licensee agents, employees and/or invitees, anyone claiming by or through the License or any user of the licensed premises shall be at the risk of the Licensee or such other person, and the Village shall not be liable for any damages thereto, including without limitation theft or vandalism of any vehicle or property at the licensed premises unless the property damages are the result of the sole negligence of the Village and not subject to an existing privilege or immunity. Nothing in this License Agreement shall be interpreted to waive any immunities or privileges provided to the Village as an Illinois Municipal Corporation under Illinois law, such privileges and immunities being specifically reserved by the Licensor in all circumstances. 13. Proceeds and Costs — The Licensee will donate all proceeds of the Farmer's Market to an Elk Grove Food Pantry as determined by the Village. The Licensee will be responsible for all costs associated with the operation and management of the Farmer's Market, including record keeping costs, record storage costs, and taxes. If the Village requests a full accounting of the Farmer's Market, Licensee will be required to provide said information within a reasonable time frame. VILLAGE OF ELK GROVE VILLAGE ELK GROVE FARMERS MARKET. NFP L� Mayor Craig B. Johnson ATTEST: Judith M. Keegan, Village Clerk 0 Jack Groat RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 61 GARLISCH DRIVE, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of February 15, 2006, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, the Petitioner has applied for or is applying for Class 613 property status pursuant to said aforementioned ordinance, for certain real estate located at 61 Garlisch Drive, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-22-400-024-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 61 Garlisch Drive, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-22-400-024-0000, declared eligible for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 5 IN GARLISCH SUBDIVISION UNIT NUMBER 5, BEING A SUBDIVISION OF PART OF THE WEST HALF OF THE EAST HALF OF SECTION 22, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2. That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 613 tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08-22-400-024-0000. Section 3. That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 1 2014. ATTEST: Judith M. Keegan, Village Clerk Res6bTax6l Garlisch 2 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village w�GQUVE V/(('CIr. t 1��ti�n.�vvcuMfl �� 01/03/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Reqest for a Cook County Class 613 Property Tax Abatement BACKGROUND: The Law Offices of Liston & Tsantilis, on behalf of SFP Group, Lp (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 61 Garlisch Drive. The Applicant intends on purchasing the building and leasing it to Universal Construction Testing or UCT. UCT provides testing of construction concrete, masonry, and steel structures. UCT is currently located in Wheeling and will be relocating its entire operation including eight jobs. The subject property consists of an approximately 11,922 square foot building on a roughly 42,143 square foot site. The Applicant has allotted approximately $200,000 to $300,000 to refurbish the building. This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. A report from the Director of Business Development and Marketing, recommending Page 1 of 2 approval, is attached. APPROVALS: Grodzin, josh Created/Initiated Keegan, Judy Approved Carey, Joseph Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Resolution 2. Requst for a Cook County Class 6B Property Tax Abatement for 61 Garlisch Drive Page 2 of 2 THE LAW OFFICES OF LISTON & TSANTILIS A PROFESSIONAL CORPORATION 33 NORTH LASALLE STREET. 28TH FLOOR CHICAGO. ILLINOIS 60602 BRIAN P. USTON (312) 580.1504 PETER TSANTILIS (312) 604 :3808 FACSI!11ILE (312) 580-1592 January 3, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Tax Incentive 61 Garlisch Drive Elk Grove Village, IL 60007 PIN: 08-22-400-024-0000 Dear Josh: SFP Group, LP or its nominee ("Applicant") plans on.purchasing the above referenced property and is requesting a Resolution from the Village of Elk Grove Village supporting and consenting to a Class 6b Incentive for the subject property based on occupation of abandoned property for greater than twenty-four (24) months continuous vacancy with purchase for value and substantial rehabilitation. The Applicant plans to purchase and rehabilitate the currently vacant and unused site in order to lease the same to Universal Construction Testing ("UCT"). UCT provides its clients a complete range of testing and consulting services for existing and new construction of concrete, masonry and steel structures. It will be housing its entire operations at the subject property including the warehousing and maintenance of its equipment and its in- house laboratory/testing practices. The subject property consists of an approximately 11,922 square foot building on a roughly 42,143 square foot site that has been 100% vacant and unused since January 12, 2012. As of today, the subject property is in need of significant improvements, and therefore, the Applicant has allotted approximately $200,000 to $300,000 to rehabilitate the same. The improvements will be made with regard to, but not limited to rehabilitation of the subject property's electrical system, plumbing system, roof and HVAC system. The applicant expects these improvements to bring approximately 20 to 30 construction jobs to the area. UCT's entire operations are currently based out of an approximately 10,000 square foot facility located at 236 Egidi Drive, Suite E in Wheeling, Illinois. It employs approximately 6 full-time employees and approximately 2 part-time employees at this facility. UCT would like to relocate to the Village of Elk Grove in order to be close to its employment base. Accordingly, it � "W o�oc LISTON & TsANTILIs Josh Grodzin January 3, 2014 Page 2 plans to transfer its operations to the subject employees. all of the aforementioned - Within a few years of occupying the subject property, UCT plans to hire approximately additional full-time employees to work at the subject property. It will look to hire qualified Village of Elk Grove residents for these and other future open positions. UCT already has one Elk Grove resident as an employee and looks forwardlto having additional Elk Grove residents join the UCT team. UCT is part of Radarview LLC, a woman-ov 2002 to provide specialized state-of-the-art inspectie structures, pavement evaluation, and underground st public, and residential facilities. Its headquarters are performed work all over the United States from Flor information regarding Radarview LLC, please visit i The Applicant and UCT are excited about the Grove Village community; however, these organizati subject property without the assistance of a Class 6b " Applicant requests that the Village of Elk Grove Vill; a Resolution supporting and consenting to a Class 6b occupation of abandoned property for greater than tw with a purchase for value and substantial rehabilitatio Please review this letter and the attached ma representing the applicable filing fee and place the committee meeting. Should you have any questions (312) 580-1595. Regards, Patrick Kihner-Lipinski Encls. that was formed in May of services for condition surveys of ,eys in industrial, marine, commercial, ,cated near Houston, Texas and has a to California and even Hawaii. For more website at http://www.radarviewllc.com. spect of joining the Village of Elk do not believe they can transfer to the Incentive. Based on the foregoing, the review its Class 6b request and approve entive for the subject property based on -four (24) months continuous vacancy which include a $500.00 check nt on the agenda for the next ;erns, do not hesitate to contact me at THE LAW OFFICES OF LISTON & TSANTILIS A PROFESSIONAL CORPORATION 33 NORTH LASALLE STREET, 28TH FLOOR CHICAGO. ILLINOIS 60602 BRIAN P. LISTON (312) 580-1504 PETER TSANTILIS (372) 604 MOS FACSIMILE (312) 580-1502 Legal Description Address: 61 Garlisch Drive, Elk Grove Village, Illinois (08-22-400-024-0000) Lot 5 in Garlisch Subdivision Unit Number 5, being a Subdivision of part of the West half of the East half of Section 22, Township 41 North, Range 11, East of the Third Principal Meridian, in Cook County, Illinois. �lv - - - - - - -- - - )too Jft Was Z' at too Universal Construction Testing (UCT) provides full structural and geotechnical field NDT, Quality Control, and laboratory services including a wide array of mechanical, chemical, petrographic, and environmental testing of concrete, masonry, metals, wood, soil, coatings and composites materials as well as a full-scale structural testing laboratory and short - and long-term structural monitoring. Reid and Laboratory Services Concrete: • Petrography • Concrete/mortar composition analysis • Chloride and carbonation levels • Compressive strength • Composite material testing • Structural component testing • Structural short/longterm monitoring • Corrosion potential/rate • Tie -back load testing ■ Condition surveys ■ Reinforcement length/depth/spacing/size • Thickness surveys • Deep Foundation Testing • Under slab/behind wall void detection Wood: • Wood species/condition analysis Steel: Tensile and composition *octind Thickness/corrosion Weld quality examine Delamination in wooden beam. Exposed rebar at the edge of a damaged bridge UCT provides services to commercial, industrial, power generation, and government markets. UCT was formed to provide owners, engineers, and construction companies with a single source for the inspection of structures, equipment and construction materials along with providing Subsurface Utility Investigations. UCT conducts subsurface Investigations to delineate voids, sinkholes, UST's, contamination plumes, and more. Universal Construction Testing Phone 800.557.3134 Fax 800.516.5732 vvwvv.uctgroup.com N a t i o n vv i d a S e r v i c e s Pavement Evaluation Concrete/Asphatt • Thickness surveys ■ Vold/sinkhole detection • Deterioration mapping • Reinforcement surveys • Soll moisture content GeophysicaVSubsurface Surveys: • Subsurface Utility Investigation/Engineering • Void/sinkhole detection ■ Plume delineation • UST detection Subsurface Sinkhole Detection In Concrete and Asphalt Airport Runway examination Pre -construction Site Survey with Electromagnetics 3D image of subsurface scan at a petrochemical tank farm Through the use of multiple technologies, UCT can quickly perform pavement and bridge deck scans that detect pavement thickness, potential deterioration locations, rebar spacing, depth of cover, etc. UCT has a long proven record assisting structural engineers with projects where little or no design information is available or when comparing as -built vs. design conditions. UNIVERSAL LLNBIRYL,W4 1FGTINR Phone 800.557.3134 Fax 800.516.5732 www.uctgroup.com N a t i o n w i d e S e r v i c e s RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO.36-05 AND AUTHORIZING THE MAYOR TO EXECUTE A CONSENT TO ASSIGNMENT OF GROUND LEASE AND RELATED TOWER ASSETS FROM AT&T TO AT&T SUBSIDIARY NCWPCS MPL 32 YEAR SITES TOWER HOLDINGS LLC (600 LANDMEIER ROAD) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached Consent to the Assignment, a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That the adoption of this Assignment by the Village provides consent to and approval of said Assignment of Ground Lease and related tower assets from AT&T to AT&T subsidiary NCWPCS MPL 32 Year Sites Tower Holdings LLC. Section 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of January 2014. APPROVED this day of January 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk A mendATRT_roundl eme6001andme i er aw R �./ ECEIVED October 25, 2013 VILLAGE OF ELK GROVE 901 WELLINGTON 666 LANDMEIER RD ATTN: VILLAGE MANAGER ELK GROVE VILLAGE, IL 60007 OCT 3 0 2013 HUGE MANAGER'$ OFFICE Re: Lease ("Lease') for 10061825 located at or about 666 LANDMEIER, ELK GROVE VILLAGE, IL 60007 (the "Site") Dear Landlord: On October 18, 2013, AT&T Inc. ("AT&T") and Crown Castle International Corp. ("Crown Castle") entered into an agreement ("Agreement") regarding most of AT&T's tower portfolio ("Portfolio") including Crown Castle's management and operation of the Portfolio. Your Lease and Site are part of the Portfolio. Crown Castle and AT&T expect the transactions pursuant to the Agreement ("Transactions") to close on or before December 16, 2013. As part of the Transactions, the AT&T affiliate which holds the Lease, contemplates, at or before closing, transferring the Lease and all of its rights in the Site and Lease to another subsidiary of AT&T ("AT&T Subsidiary"). The AT&T Subsidiary will sublease or grant to a subsidiary of Crown Castle, rights in the Site including the right to manage and operate the Site. The AT&T Subsidiary will remain the lessee on the Lease. Additionally, an AT&T subsidiary or subsidiaries will continue to maintain its or their communications facilities on the Site. To the extent any such consent is required for the Transactions, Crown Castle and AT&T request you grant your consent to the Transactions by signing this letter and returning it in the enclosed self- addressed envelope. Thank you for your prompt attention to this matter. If you have questions about the Transactions or this request, please email us immediately at crowncastle(@babstcalland.com or call 1-855-605-5544. Sincerely, Paula Gibson AVP, Network Engineering The undersigned consents to the Transactions By: Print Da RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO.5-12 AND AUTHORIZING THE MAYOR TO EXECUTE A CONSENT TO ASSIGNMENT OF GROUND LEASE AND RELATED TOWER ASSETS (TV6-W, LLC)(1060 OAKTON STREET) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached Consent to the Assignment, a copy of which is attached hereto and made a part hereof as if fully set forth. Section 2: That the adoption of this Assignment by the Village provides consent to and approval of said Assignment of Ground Lease and related tower assets from Tower Assets Newco 11, LLC to TV6-W, LLC. Section 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of January 2014. APPROVED this day of January 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk TowercoAssignment2013 Tower Assets Newco II, LLC 4091 Viscount Avenue Memphis, Tennessee 38118 901-794-9494 November 22, 2013 CERTIFIED MAIL RETURN RECEIPT REQUESTED Village of Elk Grove 901 Wellington Ave. Elk Grove Village, IL 60007 Re; Lease ("Lease") for IL-5263 located at or about 1060 Oakton, Elk Grove Village, IL (the "Site"), merger of LesseelTenant into TOWER ASSETS NEWCO DC, LLC; a wholly owned subsidiary of TV6 Holdings, LLC, and subsequent assignment of Lease to another wholly owned subsidiary of TV6 Holdings, LLC, TV6-W, LLC. Dear Village of Elk Grove Tower Assets Newco II, LLC is simplifying its corporate structure by combining subsidiaries in order to reduce the total number of TV6 Holdings subsidiaries. As part of this process, Tower Assets Newco II, LLC is merging into Tower Assets Newco IX, LLC, a wholly owned subsidiary of TV6 Holdings, LLC, effective January I, 2014. Subsequent to filing merger documents, your Lease will be transferred by an internal assignment to another TV6 Holdings subsidiary, TV6-W, LLC, also effective January 1, 2014. This assignment will not change or affect your relationship with TV6 Holdings including the contact information you currently use, the person who administers your lease or the rent payment you receive from us. Thereafter, all notices to Lessee/Tenant should be sent to: TV6-W,LLC 4091 Viscount Ave. Memphis, TN 38118 Attn: Leasing IL-5263 901-794-9494 To the extent any consent is required for the merger and assignment as described above, we request you grant your consent by signing this letter and returning it in the enclosed self -address envelope. If you have any questions, please e-mail or call Mary Lenoci 1-800-875-5109 ext. 116 or mienoci(@.towerventures.com. Sincer William Or , President The undersigned consents to the merger and assignment as described above. Print IL-5263 AGENDA REGULAR VILLAGE BOARD MEETING January 28, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Curt Hansen, Elk Grove Baptist Church) 3. APPROVAL OF MINUTES OF January 14, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: January 28, 2014 $618,570.79 6. CONSENT AGENDA a. Consideration of a request to waive the annual alarm license fees for the Elk Grove Village Park District for seven facilities in the amount of $175. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) b. Consideration of a request (attached) from Rodriguez Dance Theatre to waive fees for a Class A Liquor License and a Food Dealer License for the purpose of a fundraising event to be held on January 31, 2014 at St. Nicholas Episcopal Church located at 1072 Ridge Avenue. (The Liquor License is $2,900 and the Food Dealer License is $100 for a total fee waiver of $3,000. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) c. Consideration of a request to award a contract to the lowest responsive and responsible bidder, Breathing Air Systems of Moweaqua, IL for the purchase and installation of a High Pressure Breathing Air Compressor and Fill Station with Accessories in an amount not to exceed $22,226.65 from the Foreign Fire Insurance Fund. Page 1 of 5 (On Thursday, January 9, 2014, the Village opened sealed bids for the purchase of a High Pressure Breathing Air Compressor with Fill Station and Accessories. (One bid was received and was publicly opened. (The lowest responsive and responsible bid was received from Breathing Air Systems of Moweaqua, IL in the amount of $22,226.65. (Adequate funds are budgeted and available in the Foreign Fire Fund. (A report from the Fire Chief, recommending approval, is attached.) d. Consideration to renew a professional service contract to Lauterbach & Amen, LLP of Warrenville, IL to perform the Village's annual audit of financial statements in a total contract amount not to exceed $32,800. (The Village issued a Request for Proposal to audit the financial statements for the fiscal year ending April 30, 2012 with the option to renew for four (4) subsequent fiscal years. (Lauterbach & Amen, LLP was deemed to be the most responsive and responsible bidder. (Lauterbach & Amen, LLP audits many municipalities with personnel specializing in government accounting. They have demonstrated their commitment by providing quality service with technically competent personnel. (Adequate funds are budgeted in the. FY 2014-15 budget. (The Library will retain the same auditor as the Village under a separate contract. (A report from the Director of Finance, recommending approval, is attached.) e. Consideration to concur with prior authorization for an emergency purchase contract with Chick Construction/A-1 Salt, of St. Louis, MO for the delivery of 500 tons of bulk rock salt in the amount of $49,750. (The Village Board on March 26, 2013 approved a joint purchasing requisition through the Illinois Department of Central Management Services (CMS) to procure up to a total of 3,360 tons of road salt. (The Village has purchased its full 120% option on the state contract and CMS is not, allowing additional purchases at this time. (Chick Construction/A-1 Salt of St. Louis, MO, has a warehouse in the Chicago metro area and was able to provide the Village with 500 tons of bulk rock salt on an emergency basis at a cost of $99.50 per ton. (Adequate funds are available in the Public Works General Fund budget for this purchase. (A report from the Director of Public Works, recommending approval, is attached.) f. Consideration to adopt Ordinance No. 3368 granting a Special Use Permit to ABC Truck & Body Repair Inc. to permit a commercial truck repair shop in an I-2 Industrial District on property located at 1463 Lunt Avenue. (This item was previously discussed at the January 14, 2014 Village Board Meeting and currently appears under Unfinished Business.) g. Consideration to adopt Resolution No. 5-14 (attached) determining the appropriateness for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 135-139 Joey Drive. Page 2 of 5 (The Law Offices of Samoff & Baccash, on behalf of R&M Leasing (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 135-139 Joey Drive. (The Applicant intends on purchasing the building and leasing it to a related entity called A.R. Soltis West, Inc. (A.R. Soltis is a warehouse and distributor of cutting tools, abrasives, coolants, saw blades, and related machine tools. (A.R. Soltis currently leases space in Elk Grove Village and due to business expansion intends to purchase and relocate to the new building retaining three jobs and creating four new jobs. (The subject property consists of an approximately 12,000 square foot building. (The Applicant has allotted approximately $20,000 to refurbish the building. (This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) h. To adopt Resolution No. 6-14 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,203,400 from the Motor Fuel Tax Funds (MFT) for the 2014 Street Maintenance Program. (The Capital Improvements Committee approved staff recommendations for the 2014 MFT Program. (The.total estimated cost of this program is $1,203,400. (Approval of this Resolution authorizes the Village to bid the 2014 MFT Program. (A report from the Director of Public Works, recommending approval, is attached). 7. REGULAR AGENDA Page 3 of 5 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy c. Sports & Athletics in Industrial Districts 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE -Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke -Free Elk Grove c. Channel 6 Viewership Survey 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson Page 4 of 5 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 14-1 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of parking within the Industrial Zoning District on property located at 2200 E. Devon Avenue (PH 2-13-14). 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a Special Use Permit for the operation of a commercial truck repair shop on property located at 1463 Lunt Avenue. 26. NEW BUSINESS . 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 5 of 5 Village of Elk Grove Accounts Payable Warrant 01/28/2014 . ."M-161 ell _ 1 1012102411.22-00 1ST AYD CORPORATION OPER SUPPLIES 263.73 2 VARIOUS ABBOTT RU88ER COMPANY, INC. OPER SUPPLIES, VEHICLE MAINT SUP 258.73 3 VARIOUS ACCESS ONE, INC. TELEPHONE/REGULAR 106977 4 1013202-022.26-02 ACME TRUCK BRAKE & SUPPLY MAINT SUPPLIES/EQPT 169.68 5 5013302-481,22-00 ADDISON BUILDING MATERIAL -I OPER SUPPLIES 13.34 6 1013205-422.22-00 TO OPER SUPPLIES -A 51.96 UNIFORMS, CONTRACT MAINT/SC 7 VARIOUS AIR ONE EQUIPMENT, INC. REPAIRS, COMPRESSOR (STATION #10) 1,489.66 8 VARIOUS AIRGAS USA LL,. OPER SUPPLIES 579.65 79.65 9 5013302481.64-00 ALEXANDER CHEMICAL CORP. RENTALS 00 36.00 10 VARIOUS ALEXIAN BROS CORP HEALTH SERV. PROF SERV/MEDICAL 8 11 5010000-110.02.00 ALLBRIGHT, JOSEPH FINAL BILL CREDIT REFUND 18.53 12 1013201422.64-00 AMERICAN MESSAGING RENTALS 178.56 13 1012207-412.18-00 AMERICAN OUTFITTERS MCAT UNIFORMS 1,328.76 14 1013203422.22-00 ARLINGTON POWER EQUIPMENT, INC. OPER SUPPLIES 156.30 15 1013202422.22-00 ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 769.281 16 VARIOUS ASR-KALE UNIFORMS UNIFORMS 2,136.93 17 2101704407,32-02 AT&T MOBILITY TELEPHONE/CELLULAR 202.04 18 1013201422.18-00 BATOR. GREGORYA UNIFORMS SAFETY SHOES 150.00 19 1010000-231.01-00 BDP SERVICES LLC REFUND DEPOSIT RB12201 LUNT AVE 500.00 20 1010000-231.01-00 BECKER SPECIALTY CORP. REFUND DEPOSIT RB/2526 DELTA LN 1.000.00 21 2092101415.43-01 BELPEDIO, MICHAEL TUITION REIMB 334.22 22 1012107411.56-02 BILTMORE REFRIGERATION SERVICE CONTR MAINT/ICE MACHINE STATION. #10 330.00 23 1013205422.24-00 BUCKEYE CLEANING CENTER, INC. HOUSEHOLD SUPPLIES 245.48 24 1012201412.69-00 CABEA ANNUAL CONTINUATION FEE 4,085.00 25 VARIOUS CANON BUSINESS SOLUTIONS, INC. SERV AGREEMENT/COPIER 1,653.63 26 1013202-422,22-00 CARGILL, INC. OPER SUPPLIES/SALT 98,297.62 27 1012202412.26-03 CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP 2257 28 VARIOUS CASE LOTS, INC. HOUSEHOLD & MISC SUPPLIES 923 79 29 VARIOUS COW GOVERNMENT, INC. OPER SUPPLIES 506.35 SERV AGREEMENT/GENERATOR, 30 VARIOUS CHARLES EQUIPMENT ENERGY SYSTEMS CONTRACT MAINT/BATTERY 10,045.27 31 2022301413.89-00 CHICAGO COMMUNICATION LLC. CERT RADIO REPAIR 213.60 32 VARIOUS CHICAGO INTERNATIONAL TRUCKS LLC. VEHICLE MAINT SUP 189.63 33 1013202-4 2.26-03 CHICAGO PARTS & SOUND I. VEHICLE MAINT SUP 213 74 34 VARIOUS CINTAS FIRST AID & SAFETY OPER SUPPLIES 141.45 ARTHUR AVE CULVERT RPLCM, FY13 35 5013304481.85-04 CIVILTECH ENGINEERING, INC. DRAINAGE PROJECTS 44,824.63 36 1011102401.61-00 CLARK BAIRD SMITH LLP. PROF SERV/LEGAL 2,713.75 37 1013101421.21-00 CLIFFORD WALD, A KIP COMPANY OFFICE SUPPLIES 36 VARIOUS CLS BACKGROUND INVESTIGATIONS PROF SERV/RECORDS 147.00 378.00 39 1013202422.26-03 COFFMAN TRUCK SALES, INC. VEHICLE MAINT SUP 20629 SERV AGREEMENT/INTERNET, CABLE, T-1 40 VARIOUS COMCAST CABLE LINES, SECURITY MONITORING SERV 310,31313.40 41 VARIOUS TO-MED 6111 UTILITIES .40 42 1013202-022.65-02 COMM611233 UTILITIES 2.368.91 43 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 7,710.41 44 1013202422.69-00 CONTINENTAL WEATHER SERVICE WEATHER FORECAST/JAN 14 1 150.00 Fully Reimbursable •• Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 01128/2014 45 1 2083103421.81-02 COSTAR GROUP, INC. REAL ESTATE SERVICES 994.02 FIRE ADMIN DEMO/SITE PREPARATION, 46 VARIOUS CRESCENT ELECTRIC SUPPLY CO. METER REPAIR 161.80 47 1012204412,69-00 CRITICAL REACH, INC. TRAK-CRITICAL REACH SOFTWARE 855.00 d8 1012205412.45-00 DAILY HERALD#66463 SUBSCRIPTIONS 118/14-116/15 167.40 49 1011801-408.33-00 DAILY HERALDICHICAGO 661014 ADVERTISING 101.25 50 2092101-415.18-00 DLS CUSTOM EMBROIDERY UNIFORMS EMS JACKETS 992.40 51 5013303481.85.00 DONOHUE & ASSOCIATES, INC. LIFT STATION REPLACEMENT 4,017.90 017.90 52 1010000-231.01-00 DUKE REALTY REFUND DEPOSIT RB/1300 BUSSE RD 00.00 _ 53 1013202422.26-03 DULTMEIER SALES VEHICLE MAINT SUP 54 VARIOUS DYNAMIC HEATING & PIPING CO. SEHI AGREEMENT/HVAC 5,000.00 55 VARIOUS EBRYIT, INC. SERVAGREEMENT/PRINTERS 71245 56 VARIOUS ELITE PRINTER SOLUTIONS LLC. SERV AGREEMENT/PRINTERS 1,635,63 57 2101704407.69-07 E-VERGENT,COM LLC. T-1 LINES 289.00 58 1011101-401.69-00 FINER LINE ENGRAVING SHOPPE DEDICATION PLAQUE 1,017.99 59 1012102411.26-03 FIRE SERVICE, INC. VEHICLE MAINT SUP 42.73 11 60 1013204422.22-00 FIRST CALL OPER SUPPLIES 10.98 61 1012103-411.26-03 FOSTER COACH SALES, INC. VEHICLE MAINT SUP 57.36 62 1012103-411.42-00 FOSTER, MICHAEL S. TUITION REIMS 347.57 63 1013205422.55-00 FOX VALLEY FIRE & SAFETY SERV AGREEMENT/FIRE ALARM 500.00 64 1012202-412.26-03 FRIENDLY FORD VEHICLE MAINT SUP 53.66 65 1012203-412.42.00 GARRISON, MICHAEL J. MANAGING INVESTIGATION UNIT TRAINING 68.12 _ 66 3013101-460.83-00 GARY R WEBER ASSOCIATES, INC. FIRE ADMIN DEMO/SITE PREPARATION 993.00 67 5013302-481.23-00 6RAINGER-801891029 I SMALL TOOLS 68 1010000.154.00-00 GUWAVSEN, HANS MR REFUND 80 62,360..18 80 69 1012107-411.56-02 HASTINGS AIR ENERGY CONTROL CONT MAINT/PLYMOVENT SYSTEM DENTA STATION#9 202.35 ADMIN/COBRA FEES, FLEX ADMIN FEES 70 VARIOUS HEALTHSMART BENEFIT SOLUTONS HP COMPAQ COMPUTER EQPT JAN 14 2,713.20 '• 71 2022301413.73-00 HEWLETT-PACKARD COMPANY VEHICLE MAINT SUP, MAINT 797.00 SUPPLIES/BLDG & EQPT, SMALL TOOLS, OPER & HOUSEHOLD SUPPLIES, TEMP PUMPING CONTROLS SUPPLIESMEMBERSHIP 72 VARIOUS HOME DEPOT CREDIT SERVICES 785.38 73 101 1.41-00 IL FIRE CHIEFS ASSt6 SERV AGREEMENT/COPIER HARRIS, ESCONDO, MIKEL 450.00 74 VANIV VARIOUS IL PAPER &COPIER CO. ISARC MEMBERSHIP 57.83 75 2022301-413.41-00 IL SAR COUNCIL OFFICE 8 OPER SUPPLIES 50.00 76 VARIOUS INDEPENDENT STATIONERS SERV AGREEMENT/MCAFFEE 454.87 77 1011804-408.55-00 INSIGHT PUBLIC SECTOR VEHICLE MAINT SUP 4,580.01 78 1013202422.28-03 INTERSTATE ALL BATTERY CENTER VEHICLE MAINTSUP 83.94 79 1012102-4 1.26-03 INTERSTATE BATTERY SYSTEM POLICE TRAINING 332.85 80 1012201412.42-00 IPELRA UNIFORMS C. WALSH, J. NOWACKI 110.00 81 1012201-412.18-00 J.G.UNIFORMS, INC. VEHICLE MAINT 1,023.45 82 VARIOUS JAMES DRIVE SAFETY LANE I.I.C. FINAL BILL CREDIT REFUND 305.00 83 5010000-110,02-00 JD IMPORTS, INC. MAINT SUPPLIES/EQPT 66.57 84 5013302481.26.02 JOHNSTONE SUPPLY OF ELK GROVE OPER SUPPLIES 64 99 85 T13302481.22-00 JOSEPH D.FOREMAN & COMPANY, INC. ICS 400 9 907.00 86 1012202412.42-00 LAN, KRISTEN 2014 ANNUAL ASSESSMENT 80 87 5013301481.69-01 JULIE INC. .87 7,760.87 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 01/28/2014 88 1 1012201412.55-00 KONICA MINOLTA BUSINESS SOLUTIONS ISERVAGREEMENTIPRINTER 26.40 89 1013202422.26-03 LEACH ENTERPRISES, INC. IVEHICLE MAINT SUP 83.88 90 VARIOUS LECHNER & SONS RENTALS MATS 8 UNIFORMS 2,407.41 91 VARIOUS LUND INDUSTRIES, INC. VEHICLE MAINTSUP 191.73 92 VARIOUS LYONS PINNER ELECTRIC, INC. ISERV AGRMNT/STREET LIGHTS 17,928.66 93 VARIOUS M & M LOCK & SAFE LTD. IOPER SUPPLIES, MAINT SUPPLIES/BLDGS 515.24 94 5010010.02-00 MAEDA, TAKASHI FINAL BILL CREDIT REFUND 271.45 95 2101704400-107.22-00 MARKERTEK VIDEO SUPPLY OPER SUPPLIES 36.28 96 1 VARIOUS MASTER TRUCK & TRAILER LLC. VEHICLE MAINT SUP 230.68 97 1012203412.42-00 MC INTYRE, MICHAEL G. SEARCH 8 SEIZURE TRAINING 72.33 98 5013302481.81-00 MCHENRY ANALYTICAL WATER LABORATOR PROF SERV/N/ATER SAMPLES 425.00 99 1012103411.42-00 MELENDY, PATRICK TUITION REIMB 296.82 100 1010000-223,13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE DEC 13 358.72 107 1012201412.56-02 MIDCO, INC. CONTRACT MAINT/DVR REPAIR 1,281.51 102 VARIOUS MILLER INDUSTRIAL-DEVON VEHICLE MAINT SUP, MAINT SUUPLIES/EQPT & BLDGS, SMALL TOOLS, OPER SUPPLIES 544.27 103 1013205422.55-00 MIMOSA INTERIOR LANDSCAPE SERV AGREEMENT/PLANTS 377.00 104 1010000-322.10-00 MIMOSA INTERIOR LANDSCAPE REFUND VEHICLE STICKER 25.00 105 1010000-231.01-00 MORAN TRANSPORTATION CORP. REFUND DEPOSIT R8/2391 ARTHUR AVE 500.00 106 1013201-422.18-00 MURTAUGH, GEORGE E. UNIFORMS SAFETY SHOES 150.00 107 1 VARIOUS INA PA AUTO PARTS VEHICLE MAINT SUP, SMALL TOOLS, MAIN SUPPLIES/EQPT 380.26 108 VARIOUSI PERS PREMIUMS JAN 14 489.00 ' 109 1013101421.45-PA PUBLICATIONS 89.50 110 VARIOUSOR GAS 5407 UTILITIES 12,642.58 111 1013201-422.18.RDIN, GLENN R. UNIFORMS SAFETY SHOES 69.99 112 1012201-412.42-No POLICE ACADEMY EMPLOYEE DISCIPLINE TRAINING SCHMIDT, NOWACKI, WALSH 75.00 113 1013202422.26-RTHWEST TRUCKS, INC. VEHICLE MAINT SUP 22.73 114 1012201-412.69-TARY PUBLIC ASSOC. NOTARY PUBLIC FEE & RENEWAL SGT. SCHUMACHER, SGT. FIORITO 147.00 115 1011202-402.61.NES, GINA COURT REPORTING SERVICES 367.00 116 VARIOUSFICE DEPOT CORP SALES OFFICE SUPPLIES 248.05 117 1011101401.69-CE SUBURBAN BUS DIV OF RTA LOCAL SHARE/OCT 13 31.317.92 118 1010000-231.01-00 PEESEL, STEVE REFUND DEPOSIT RB/241 LAUREL ST 500.00 119 1012101: 11. 18A0 PENN,CARLA UNIFORMS SAFETY SHOES 105.60 120 1012102411.42-00 IPETERSON, SCOTT M. FIREHOUSE SOFT EDUCATION SEMINAR 1,561.20 121 1012103-411.22-00 PHYSIO CONTROL CORP. OPER SUPPLIES 265.10 122 2064104-430.69-08 POWELL TREE CARE, INC. EAB TREE REMOVAL PROGRAM 25,127.48 123 1012102411.69-02 PRAXAIR/GAS TECH TRAINING TOWER SUPPLIES 49.95 124 VARIOUS PROSAFETY OPER SUPPLIES 81.00 125 VARIOUS QUILL CORPORATION OFFICE SUPPLIES 165.91 128 1011101401.69.00 R&R CUSTOM CABINETMAKING MISC SUPPLIES 50.00 127 1010000-231.01-00 RABINE PAVING LLC. REFUND DEPOSIT RB/750 ELMHURST RD 500.00 128 1013202-422.56-08 RAISE -RITE CONCRETE LIFTING CONTRACT MAINT/SIDEWALK 12.746.50 129 1011101-401.69-00 REBECHINI STUDIOS, INC. ROTUNDA WALL OF RECOGNITION 3,403.00 Fully Reimbursable " Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 01/28/2014 FIRE CONTRACT FORMS, BUSINESS CARDS/L. BLAIR, J. LANCASTER. R. 13 VARIOUS RED SERVICE, INC. PRINTING SCHUMACHER, P. SYVERSON, M. 131 5013301-481.18-00 REYNOLDS, JEFFRY J. UNIFORMS BLACKALLER SAFETY SHOES 284.50 132 3013101-460.83-00 ROBINETTE DEMOLITION, INC. DEMOLITION OF FIRE ADMIN BLDG 150.00 _ 133 1013202-422,22-00 RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES 103,130.00 130.00 134 1011804-408,55-00 RVB ENTERPRISES,INC. DBA NICHE EQPT, SERV AGREEMENT/BURSTER 95 135 1012201-412.67-00 SABO, CARL D. MILEAGE 495.00 95.10 136 VARIOUS SERVICE COMPONENTS, INC. VEHICLE MAINT SUP, OPER SUPPLIES 137 1011804-408.73-00 SHI INTERNATIONAL CORP. ACROBAT PRO SOFTWARE 592.31 138 1012202-412.42-00 SPECIAL EVENT SAFETY SEMINARS SPECIAL EVENT MGM SEMINAR M. FIORITO 798.78 139 1013205-422.26-01 STEINER ELECTRIC CO. MAIN7 SUPPLIES/SLOGS 1,198.78 001 149 1011601-408.61-00 STERLING CODIFIERS, INC. PROF SERV/SUPPLEMENT #95 233.21 141 - 1011102-401.61-00 STORINO RAMELLO & DURKIN PROF SERV/LEGAL 207.00 6,770.28 RETAINAGE REFUND, THORNOALE AVE 142 VARIOUS SWALLOW CONSTRUCTION WATER MAIN 143 1013201-422.18-00 TEMES, JOHN UNIFORMS SAFETY SHOES 29,057.56 144 1013205-422.27-00 TEMPLE DISPLAY LTD, MISC SUPPLIES 150.00 145 1013101-421,61-00 THOMPSON ELEVATOR INSPECTION SVC. ELEVATOR INSPECTIONS 300.00 146 2092101-415.43-01 TITRE, LUKE M. TUITION REIMB 460.00 •• 147 VARIOUS TOTAL FIRE AND SAFETY, INC. CONTRACT MAINT/FIRE EXTINGUISHER 301301 .68 148 VARIOUS TRADEMARK OFFICE SUPPLIES 21 149 1012203-412.69-00 TRANS UNION CORPORATION REPORT SERVICES 12748 150 3013101-460.61-00 TRANSYSTEMS CORP. BUSSE WOODS TRAIL 80.06 151 1013202.422.26-03 TRI STATE HYDRAULICS VEHICLE MAINT SUP 418 97 152 1012107-411.55.00 TYCO INTEGRATED SECURITY TLC. SERV AGREEMENT/SECURITY 222 27 153 1012107-411.56-02 UNITED FAST FOOD &BEVERAGE SERVICE CONTRACT MAINT/REPAIR COFFEE POT 180.00 154 5013302-481.22-00 USA BLUE BOOK OPER SUPPLIES gq, 18 155 VARIOUS VILLAGE OF BENSENVILLE SEWER SERVICE 258.82 156 1011804-408.61-00 VISION INTERNET PROVIDERS, INC. WEB HOSTING MONTHLY FEE 27,154:48 157 VARIOUS VISION SERVICE PLAN(IL PREMIUMS JAN 14 200.00 158 5013304-481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 5,622.99 159 1012107-411.24-00 WAL-MART HOUSEHOLD SUPPLIES g2 g3 160 VARIOUS WAREHOUSE DIRECT OFFICE & MISC SUPPLIES 1732 161 VARIOUS WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP, TIRE DISPOSAL 114.19 162 2083103-421.85-00 WESTERN REMAC, INC. SIGN ENHANCEMENT PROGRAM 342.64 1011801-408.55-00 WHITE WAV SIGN COMPANY CONTRACT MAINT/SIGNS 47.995.11163 184 1010000-313.12-00 WHITEHURST, CAROL REFUND REAL ESTATE TRANSFER TAX 696.59 554.00 165 1013202-422.26-03 WHOLESALE DIRECT, INC. VEHICLE MAINT SUP 166 1011102-401.61-00 WILLIAM J. PAYNE PROF SERV/LEGAL JAN RETAINER 248.37 771.37 85 187 3013101-480.81-00 WILLS BURKE KELSEY ASSOCIATES LTD. BUSSE WOODS PROJECT 168 1012102411.26-03 WS DARLEY & CO. VEHICLE MAINT SUP 25.142.17 169 1012201412,55-00 XEROX CORPORATION DALLAS,TX SERVAGREEMENT/COPIER 352.85 170 1010000-231.01-00 XL INDUSTRIAL SERVICES REFUND DEPOSIT RB/1111 ELMHURST RD 44182 500.00 171 5013302-481.22-00 ZIEBELL WATER SVC PRODUCTS OPER SUPPLIES 70.05 $ 618 670.79 Fully Reimbursable Partially Reimbursable O1/17/2014 TO: Sandy Smalley, Deputy Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Request to Waive Alarm License Fees -Elk Grove Park District BACKGROUND: Per the attached letter, the Elk Grove Park District is requesting a waiver of the Village's annual alarm license fee for seven facilities for the period January 2014 - December 2014. The following is an itemized listing of the alarm fee waiver request: Elk Grove Park District 7 Facilities at $25 each Total: $175.00 As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Vazquez, Lily Smalley, Sandy Tromp, Christine Carey, Joseph Roan, Matthew Created/Initiated Approved Approved Approved Approved Final Approval ATTACHMENTS: 1. Elk Grove Park District Alarm License Fee Waiver Request Page 1 of 1 Elk Grove Park District Board of Commissioners Bob Biedke Tom Cooke Bill O'Malley Ralph Souder John Walz Mike Brottman, Executive Director -Elk Grove Park District 499 Blesterfield Road r Elk Grove Village, IL 60007 �Phone':847-690-1190 Fax 847-228-3508 w0w,elkgroveparkurg January 16, 2014 r Mr. Craig Johnson, Mayor Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Dear Craig: Enclosed please find the Alarm User License Applications for the Elk Grove Park District facilities. As in the past, we respectfully request the waiver of the alarm fees for our various facilities. We appreciate your continued support of the Park District, and we thank you for your consideration regarding this matter. Sincerely, Mike Brottman Executive Director VE �«hrn,n�<oNN O1/10/2014 TO: Raymond R. Rummel, Village Manager FROM: Judith M. Keegan, Village Clerk SUBJECT: Request for Temporary License and waiver of fees BACKGROUND: Rodriguez Dance Theatre has submitted a request for a temporary one day Class A Liquor License and waiver of fees for a dance concert and reception to be held on January 31, 2014 at St. Nicholas Episcopal Church, 1072 Ridge Avenue. Fees would include the cost of a temporary Class A Liquor License which is $2,900 and a $100 Food Dealer License. The total fees waived would be $3,000. Please include this request for Board consideration and approval on the Consent Agenda for the January 28, 2014 Village Board Meeting. APPROVALS: Keegan, Judy Keegan, Judy Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: 1. letter Created/Initiated Approved Approved Approved Final Approval Page 1 of 1 01/09/2014 20:49 18477184417 EGHS PAGE 02/03 � -5 Rodriguez Dance Theatre A 501(c)(3) Nonprofit Corporation Llsette Rodriguez, Artistic Director 945 Hartford Lane Elk Grove Village IL 60007 January 10, 2013 www.rodriguezdancetheatre.com The Honorable Craig B.Johnson, Mayor Elk Grove Village Board of Trustees Nancy) Czarnik Patton L. Feichter Jeffrey C. Franke Samuel L Lissner James P. Petri Christine K. Prochno RE: Temporary Liquor License for Nonprofit Fundraising Event, Jan, 31, 2013 Dear Mayor Johnson and Distinguished Trustees: As a board representative and legal advisor for the Rodriguez Dance Theatre of Elk Grove, I am writing to request your approval for a temporary permit and waiver of fees to serve alcoholic beverages at a dance concert for our organization that is planned for January 31st of this year. The Rodriguez Dance Theatre (RDT) is a 501(c)(3) nonprofit professional dance organization, based in Elk Grove Village. Founded in 2007, RDT has provided an opportunity for professional dancers to train and perform in our community, and partners with District 214 Community Education for a number of programs each year. Along the way, we have entertained, educated and provided a cultural opportunity for thousands of local residents and regional followers. As we enter our seventh year, we are planning our dance concert, which includes a reception, cash bar, and professional lighting form RGB. Details of this event are described as follows: I. Overview A. Dance Concert #1 B. Reception C. Dance Concert #2 II. Time and Date Performance Times: 6:30 PM (Dance Concert #1) and 9:OOPM (Dance Concert #2) Friday, January 31st, 2013 Reception: 8PM-9prvl 111. Venue and Responsible Parties 01/09/2014 20:49 18477184417 EGHS PAGE 03/03 The event will be held at St. Nicholas Episcopal Church, 1072 Ridge Avenue. Lisette Rodriguez, Founder and Artistic Director of RDT, and board member Robert DeHaven are also members of the St. Nicholas parish, In addition to his role on the RDT board, Mr. DeHaven is an elected member of the St. Nicholas Bishop's Committee, its governing body. Although Rodriguez Dance Theatre assumes sole responsibility for the planned activities, both organizations are committed to hosting a thoroughly enjoyable event, which is also safe and respectful of its surrounding neighborhood, IV: Occupancy and Parking The legal occupancy of the St. Nicholas facility is 514 occupants. In addition to onsite parking, St. Nicholas has an informal arrangement with adjacent Clearmont Elementary school to share parking because of their different hours of normal operation, complete with striped pedestrian pathways that demark safe pedestrian routes between the two lots. The lots have a combined capacity of approximately 75 cars, reducing the need for curbside parking, which is available on Ridge Avenue and surrounding streets. St. Nicholas seats approx 120 there will be plenty of seats available for audience members. Evening Program Food service will consist of small plates of elegant cuisine with different selections. 5:30 PM Arrival of Guests and cash bar. Food Station will be available. There will be cheeses, crackers vegetables, sandwiches, and assorted dips. 6:30-8:00 PM Dance performance h1with lighting designs by RGB 8PM-9 PM Cash Bar and non alcoholic beverages with food station 9 PM Second Dance Performance #2 with lighting designs by RGB 10:30 PM Evening concludes 11 PM Guests have departed V. Guests This will be an adults (21 and over) only reception. However, there will be two dancers who are company members who are under 21. These dancers must be part of the performance, but obviously will not be consuming any alcohol. Licensed bartenders will supervise consumption and age verification. We appreciate your consideration of this request and hope that all of you will attend. VVeryy truly yours,, (//. Lisette Rodriguez v Founder and Artistic Director, Rodriguez Dance Theatre cc: Judith Keegan Village Clerk Manuel Borg, Vicar St. Nicholas Church tisette Rodriguez Rodriguez Dance Theatre Robert M. DeHaven Rodriguez Dance Theatre 01/20/2014 TO: Richard Mike], Fire Chief FROM: Catherine Miarnowski, Management Analyst SUBJECT: Recommendation for Award of a Contract for Purchase and Installation of a High Pressure Breathing Air Compressor and Fill Station with Accessories BACKGROUND: On January 9, 2014, sealed bids were opened for the purchase and installation of a High Pressure Breathing Air Compressor and Fill Station with Accessories. This equipment will be placed at Station 7 and will allow for the filling of air bottles at the Village's main fire station without requiring travel to an outlying station. In addition, the vendor is providing the Village with a 2-year parts and labor warranty at no additional cost. One (1) vendor submitted bid documents, as follows: Breathing Air Systems $22,226.65 1 respectfully request your concurrence to award a purchase contract to the lowest responsive and responsible bidder, Breathing Air Systems of Moweaqua, IL in the amount of $22,226.65. Adequate funds are available in the Foreign Fire Insurance Tax Fund account number 209-2101-415-7500. APPROVALS: Miarnowski, Catherine Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Page 1 of 1 Created/Initiated Approved Approved Final Approval F4*OV E V/j� 01/14/2014 TO: Christine Tromp, Director of Finance FROM: Sandra Smalley, Deputy Director of Finance SUBJECT: FY2013-14 APPOINTMENT OF INDEPENDENT AUDITORS BACKGROUND: The Village issued a Request for Proposals (RFP) to audit the financial statements for the fiscal year ending April 30, 2012 with the option of four subsequent fiscal years. Auditing firms were identified through their association with the Illinois Government Finance Association (IGFOA), which is a strong indicator of a firm's technical expertise and qualifications to perform governmental auditing. I recommend that the Village award a professional service contract to Lauterbach & Amen, LLP to perform the annual audit for the fiscal year ending 2014 in an amount not to exceed $32,800. The Library will engage the same auditors as the Village under separate contract. The General Fund, Water & Sewer Fund, Fire Pension, Police Pension, Grove Mall Redevelopment TIF Fund, and Devon/Rohlwing Redevelopment TIF Fund will share the cost of the 2014 audit. Adequate funds are budgeted in the 2014/15 proposed budget. The total audit costs will be allocated as follows: General Fund $ 18,750 Water/Sewer Fund 6,250 Fire Pension Fund - DOI Annual Statement 1,560 Police Pension Fund - DOI Annual Statement 1,560 Grove Mall & Devon Rohlwing - TIF Compliance Report 2,080 Subtotal $ 30,200 General Fund - single audit/grant audit (if needed) 2,600 Total $ 32,800 If you concur with this recommendation, please forward for consideration at the next Village Board meeting. Thank you for your attention to this matter. APPROVALS: Pagel of 2 Smalley, Sandy Created/Initiated Vazquez, Lily Approved Smalley, Sandy Approved Tromp, Christine Approved Tromp, Christine Approved Carey, Joseph Approved Roan, Matthew Final Approval ATTACHMENTS: Page 2 of 2 ,iy CR. A3: ��ano..uco.• O1/21/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: EMERGENCY PURCHASE OF ADDITIONAL BULK ROCK SALT PURCHASE BACKGROUND: The Village Board on March 26, 2013, approved a requisition through the Illinois Department of Central Management Services (CMS) Joint Purchasing Program to procure up to 3,360 tons of bulk rock salt. The Village has purchased and used the full 120% option on this contract. At this time, CMS is not allowing for additional purchases on the contract. The Village began the winter with a supply of approximately 2,300 tons in storage. Though 3,360 tons were purchased from the state contract, we have had 36 salting operations so far this winter and have used over 4,100 tons of salt, leaving just over 1,500 tons in storage. After a thorough search, Village staff was able to secure the emergency purchase of 500 tons of raod salt from Chick Construction/A-1 Salt of St. Louis, MO at a cost of $99.50 per ton. The company has a warehouse in the Chicago metro area and was able to deliver the additional salt to our salt barn. 1 am requesting the formal award of an emergency bulk road salt purchase contract to Chick Construction/A-1 Salt, of St. Louis, MC, for the delivery of 500 tons of bulk rock salt in the total amount of $49,750.00 Adequate funds are available in the Public Works General Fund budget. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Miarnowski, Catherine Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Pagel of 2 Created/Initiated Approved Approved Final Approval ORDINANCE NO. AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ABC TRUCK & BODY REPAIR INC. TO PERMIT A COMMERCIAL TRUCK REPAIR SHOP IN AN I-2 INDUSTRIAL DISTRICT ON PROPERTY LOCATED AT 1463 LUNT AVENUE, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Plan Commission of the Village of Elk Grove Village, acting as a Zoning Commission, considered the petition of ABC Truck & Body Repair Inc. for a Special Use Permit to operate a commercial truck repair shop in an 1-2 Industrial District for property located at 1463 Lunt Avenue, Elk Grove Village, Illinois; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village after having considered the recommendation and finding of said Plan Commission find and believe it to be in the best interest of the Village that such Special Use Permit be granted as requested, subject to the conditions hereinafter set forth. NOW, THEREFORE BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That there is hereby granted a Special Use Permit to ABC Truck & Body Repair Inc. to operate a commercial truck repair shop in an I-2 Industrial District for property located at 1463 Lunt Avenue, Elk Grove Village, Illinois and identified by property identification number 08-34-203-02 1 -0000, which Special Use Permit is subject to the following condition: I . The driveway apron be repaired up to the firstjoint, ten (10) feet off of the curb by June 30, 2014. Section 2: That this Special Use Pennit is only valid for ABC Truck & Body Repair Inc. at 1463 Lunt Avenue and expires at the time that ABC Truck & Body Repair Inc. is no longer located at the subject property. Section 3: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 135-139 JOEY DRIVE, ELK GROVE VILLAGE ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of February 15, 2006, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 6B, even though it has been vacant and unused for less than 24 months, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality, the approval of the Board of Commissioners of Cook County is required to validate such shortened period of qualifying abandonment, and a resolution to that effect shall be included with the Class 6B eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status special circumstances pursuant to said aforementioned ordinance, for certain real estate located at 135-139 Joey Drive, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-22-30I-062-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1: That the request of the Petitioner to have certain real estate located at 135-139 Joey Drive, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-22-301-062-0000 declared eligible for Class 6B special circumstances status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 613 Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 3 IN FELBINGEWS SECOND RESUBDIVISION, A RESUBDIVISION OF LOT 2 IN MAYFAIR INDUSTRIAL PARK UNIT 2, A SUBDIVISION IN THE WEST % OF SECTION 22 TOWNSHIP 41 NORTH, RANGE I 1 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08-22-301-062-0000. Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this .Resolution. Section 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk Res6bl ax 1 h-U9.1ocvspccial 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ueeV t �Tnan� 01/20/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Resolution Supporting a Cook County Class 6B Proeprty Tax Exemption for 135-139 Joey Drive BACKGROUND: The Law Offices of Sarnoff & Baccash, on behalf of R&M Leasing (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 135-139 Joey Drive. The Applicant intends on purchasing the building and leasing it to a related entity called A.R. Soltis West, Inc. A.R. Soltis is a warehouse and distributor of cutting tools, abrasives, coolants, saw blades, and related machine tools. A.R. Soltis currently leases space in Elk Grove Village and due to business expansion intends to purchase and relocate to the new building retaining three jobs and creating two to four new jobs. The subject property consists of an approximately 12,000 square foot building located on an approximately 25,000 square foot site. The Applicant has allotted approximately $1S,000 to $20,000 to refurbish the building. This site qualifies as it involves occupation of an abandoned building for less than twenty- four (24) months continuous vacancy with a purchase for value and special circumstances. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Pagel of 2 The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, Josh Keegan, Judy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Request for a Cook County Class 6B Property Tax Exemption Resolution Page 2 of 2 SARNOFF & BACCASH LAW OFFICES SUITE 1920 ONE NORTH LA SALLE STREET CHICAGO. ILLINOIS 60602-3907 TELEPHONE: (312) 762.0310 F. (312) 782-8635 January 17, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request 135-139 Joey Dr. Elk Grove Village, Illinois 60007 PIN: 08-22-301-062-0000 Dear Josh: R & M Leasing, or another entity to be named, ("Applicant') is requesting a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and leasing approximately 7,000 square feet of the same to its related entity, A. R. Soltis West, Inc., to use for its own operations consisting of the warehousing and distribution of cutting tools, abrasives, coolants, band saw blades and other related machine tools. The Applicant also plans on leasing the remaining approximately 5,000 square feet of the subject property to an industrial user for warehousing, manufacturing and/or distribution. In addition, because the property has been vacant for less than twenty-four (24) continuous months with a purchase for value, the Applicant will be seeking a Class 6b Incentive with special circumstances. Attached please find a brief narrative discussing the need for special circumstances. The subject property consists of an approximately 25,000 square foot site with a roughly 12,000 square foot building that is 100% vacant and unused. The subject property is in need of significant improvements immediately, and therefore, the Applicant has allotted approximately $15,000 to $20,000 for the same. Based on initial inspections, these immediate improvements will be to divide the interior into two separate units and to remodel the offices and warehouse space as well as for other general maintenance to bring the property to a useable condition. Further inspections of the subject property may require additional improvements. SARNOFF.& BACCASH Josh Grodzin January 17, 2014 Page Two A. R. Soltis West, Inc. currently rents approximately 4,500 square feet in Elk Grove Village and plans to move its entire operation to approximately 7,000 square feet of the subject property and bring all 3 of its current employees to the same. In addition, A. R. Soltis West, Inc. plans on adding approximately 2 to 4 new employees as soon as possible at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. Additionally, and as discussed above, the Applicant plans to lease the remaining approximately 5,000 square feet of the subject property to an industrial user for warehousing, manufacturing and/or distribution use, which could bring anywhere from 2 to 7 additional employees to the same. However, the above is all contingent on the Applicant receiving a Class 6b Incentive. The Applicant and A. R. Soltis West, Inc. are excited to move forward with the purchase, rehabilitation and occupation of the subject property. Therefore, please review this letter and the attached materials, and place the Applicant on the agenda for the next Village Board meeting on January 28, 2014. Should you have any other questions or concerns, do not hesitate to contact me at (312) 782-8310. Sincerely, SARNOFF & BACCASH P-- Zachary A. Kafitz SARNOFF & SACCASH Special Circumstances Requested by R & M Leasing or another entity to be named 135-139 Joey Dr., Elk Grove Village Illinois (PIN• 08 22 301 062 0000) R & M Leasing, or another entity to be named, ("Applicant") is requesting a Resolution in support and consent of a Class 6b Incentive on the property located at 135-139 Joey Dr. in Elk Grove Village, Illinois (PIN: 08-22-301-062-0000) based on occupation of abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and leasing approximately 7,000 square feet of the same to its related entity, A. R. Soltis West, Inc., to use for its own operations consisting of the warehousing and distribution of cutting tools, abrasives, coolants, band saw blades and other related machine tools. The Applicant also plans on leasing the remaining approximately 5,000 square feet of the subject property to an industrial user for warehousing, manufacturing and/or distribution. The subject property consists of an approximately 25,000 square foot site with a roughly 12,000 square foot building that is 100% vacant and unused. The subject property is in need of significant improvements immediately, and therefore, the Applicant has allotted approximately $15,000 to $20,000 for the same. Based on initial inspections, these immediate improvements will be to divide the interior into two separate units and to remodel the offices and warehouse space as, well as for other general maintenance to bring the property to a useable condition. Further inspections of the subject property may require additional improvements. A. R. Soltis West, Inc. currently rents approximately 4,500 square feet in Elk Grove Village and plans to move its entire operation to approximately 7,000 square feet of the subject property and bring all 3 of its current employees to the same. In addition, A. R. Soltis West, Inc. plans on adding approximately 2 to 4 new employees as soon as possible at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. Additionally, and as discussed above, the Applicant plans to lease the remaining approximately 5,000 square feet of the subject property to an industrial user for warehousing, manufacturing and/or distribution use, which could bring anywhere from 2 to 7 additional employees to the same. However, the above is all contingent on the Applicant receiving a Class 6b Incentive. Based on our research and the additional costs that must be incurred to rehabilitate the building in order for this to be a successful endeavor, the Applicant must possess a Class 6b Incentive. Without a Class 6b Incentive, however, the Applicant will not purchase the site. It is for these reasons that it is necessary to grant the Applicant a Resolution in support and consent of a Class 6b Incentive for the above -referenced property based on occupation of abandoned property for less than twenty-four (24) months of continuous vacancy with a purchase for value, special circumstances and substantial rehabilitation. David A Orr Clerk of Cook County COUNTY OF COOK MAP DEPARTMENT Date: II-05-2013 THIS CERTIFIES THAT THE PERMANENT REAL ESTATE INDEX NUMBER KNOWN AS: 08 - 22 - 301 - 062 - 0000 1 BEARS THE FOLLOWING LEGAL DESCRIPTION: LOT 3 IN FELBINGERS SECOND RESUBDIVISION A RESUBDIVISION OF LOT 2 IN MAYFAIR INDUSTRIAL PARK UNIT 2 A SUBDIVISION IN THE WEST U/2 OF SECTION 22 TOWNSHIP 41 NORTH RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY ILLINOIS. Fee: $5.00 of Maps and Plats r F'p•t y•IA £�'. :s �� Irk tlh :p r14,1Ix N-1- Oil i- r SI li , L i; V.91 t L: iu C•' 1'Y�..Crt i! I(� -i rY1 d'4L �x�i ht'tC i. EEFv.� .JL:Y 1 aIV[.�)Iglt � �,' tit ir i ]41414(1[i[i[i Jd 5 � i p P L .•-. i _ i y f. f i h 6t F sl L z_ I 1 1�• a A t0 C.-L 71 PAY TO THE ORDER OF. SARNOFr & BACCASH ONE N. LA SALLE ST., STE- 1920 CHICACO, IL 60602-3907 Five Hundred and 00/100 Dollars THE NORTREXN TIUST COMPANY Nor h'ernlluA 2-15-710 23822 C'HECKNO. RATE AMOUNT 23822 1 /16/14 $500.00 Village of Elk Grove 4UTHOR12E0 SIGNATURE' ��� 8 2 2n° 1:0 7 1000 IS 21: OOO i8 79 10 3u° ��- J GROVE �y Cam. 01/21/2014 TO: Vito P. Sammarco, P. E., Director of Public Works FROM: David Preissig, P. E., Deputy Director of Infrastructure SUBJECT: 2014 MFT Street Maintenance Program BACKGROUND: As presented to the Capital Improvements Committee for approval by the Village Board, the following roadways total 4.34 miles for rehabilitation during the 2014 construction season: ST LN OAKTON ST TO HIGGINS RD JOOD OR ARL HTS RD TO FOREST LN :0 DR CRESTAVE TO LOVE ST 3ANT DR CYPRESS LN TO WESTVIEW DR D WAY CYPRESSLN TO HARMONYLN D CT PLACID WAY TO END VIEW DR CLEARMONT DR TO BROOKHAVEN OR HAMPTON CIR COSMAN RD TO COSMAN RD =HAVEN AVE CHELMSFORD LN TO COSMAN RD ENTER CT GRISSOM TRL TO GRISSOM TRL ER CT GRISSOM TRL TO GRISSOM TRL ONER LN CUTTER LN TO VINE LN N TRL VOLKAMER TRL TO MITCHELL TRL CT ALDRIN TRL TO END 3 CT ALDRIN TRL TO END 4N WAY KATHLEEN WAY TO VOLKAMER TRL .EEN WAY VOLKAMER TRL TO ALDRIN TRL IA LN MINNESOTA OR TO DAKOTA DR SOTA DR WISCONSIN LN TO INDIANA LN AVE BUSSE RD TO ELMHURST RD Since the Village's 2014 street maintenance program utilizes Motor Fuel Tax (MFT) funding, 1 respectfully request your concurrence and placement of the 2014 MFT Program Pagel of 2 and the MFT funding resolution on the Board Agenda. The agenda item should contain the following actions: 1. Adopt the attached "Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code". This resolution appropriates the funds necessary from the Village's allotment of Motor Fuel Tax (MFT) to complete the 2014 MFT Street Maintenance Program. The appropriation amount requested for FY1S is $1,203,400.00 of MFT funds. 2. Authorize staff to prepare bid documents and advertise for bids for the 2014 MFT Street Maintenance Program. Thank you for your consideration of this matter. APPROVALS: Miarnowski, Catherine Miarnowski, Catherine Preissig, Dave Sammarco, Vito Keegan, Judy Carey, Joseph Roan, Matthew ATTACHMENTS: 1. BLR 14230 2. BLR 14232 3. BLR 14231 Materials 4. BLR 14231 PCC S. BLR 14231 Resurfacing Created/Initiated Approved Approved Approved Approved Approved Final Approval Page 2 of 2 Illinois Department Resolution for Maintenance of of Transportation Streets and Highways by Municipality nsp Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and Board of Trustees of the (Council or President and Board of Trustees) Village of Elk Grove Village Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $1,203,400.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2014 to December 31, 2014 (Date) (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. Judith M. Clerk in and for the Village of Elk Grove County of Cook and DuPage Village (City, Town or village) , hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and Board of Trustees at a meeting on (Counod or President and Board of Trustees) January 28, 2014 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 28th (SEAL) Date day of January, 2014 Village Clerk (City, Town or Village) Regional Engineer Department of Transportation Date Printed 1/2112014 BLR 14230 (Rev. 07/15/13) y�J Illinois Department of Transportation Municipal Maintenance Operations Section Number Municipality 14- 00000 -01 -GM Village of Elk Grove Village Location Surface Maintenance Operation Street FOREST LN OAKWOOD DR BIANCO DR PLEASANT DR PLACID WAY PLACID CT WESTVIEW DR NORTHAMPTONCR STONEHAVEN AVE CARPENTER CT COOPER( SCHOONER LN ALDRIN TRL CARR CT EVANS CT MEEGAN WAY KATHLEEN WAY INDIANA LN MINNESOTA DR ESTES AVE From OAKTON ST ARL HTS RD CREST AVE CYPRESS LN CYPRESS LN PLACID WAY CLEARMONT DR COSMAN RD CHELMSFORD LN GRISSOM TRL GRISSOM TRL CUTTER LN VOLKAMER TRL ALDRIN TRL ALDRIN TRL KATHLEEN WAY VOLKAMER TRL MINNESOTA DR I WISCONSIN LN BUSSE RD To HIGGINS RD FOREST LN LOVE ST WESTVIEW DR HARMONY LN END BROOKHAVEN DR COSMAN RD COSMAN RD GRISSOM TRL GRISSOM TRL VINE LN MITCHELL TRL END END VOLKAMER TRL ALDRIN TRL DAKOTA DR INDIANA LN ELMHURST RD Existing Type 11HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA Len th 2,290 ft 440 ft 897 ft 1,170 ft 1,290 ft 170 ft 1,090 It 1,470 ft 920 ft 1,060 ft 1,050 ft 2,810 ft 1,530 ft 230 ft 260 ft 1,306 ft 2,110 ft 1,150 ft 670 It 3,020 It Width 26 ft 22 ft 28 ft 25 ft 26 ft 31 It 25 It 25 ft 25 ft 27 ft 27 ft 28 ft 27 It 30 It 35 ft 25 ft 26 ft 25 ft 28It 65 ftL No. I Descri lion Surf Rem; 1 '/.' HMA SC "D' N50 Surf Rem;1 '/." HMA SC "D" N50 Surf Rem; 1 Y.." HMA SC "D" N50 Surf Rem; 1 '/." HMA SC "D" N50 Surf Rem;1 '/7 HMA SC "D" N50 SurfRem; 1 '/." HMA SC "D" N50 Surf Rem; 1'/." HMA SC "D" N50 Surf Rem; 1 %" HMA SC "D" N50 Surf Rem; 1 3/." HMA SC "D" N50 Surf Rem; 1 '/." HMA SC "D" N50 Surf Rem; 1 ''/." HMA SC "D" N50 Surf Rem; 1 W HMA SC "D" N50 Surf Rem; 1 '/." HMA SC "D" N50 Surf Rem; 1 ''%" HMA SC "D" N50 Surf Rem; 1 3/4- HMA SC "D" N50 Surf Rem; 1 '/." HMA SC "D" N50 Surf Rem; 1 '/." HMA SC'0" N50 Surf Rem; 1 ''/." HMA SC "0" N50 Surf Rem; 1'/." HMA SC "D" N50 1 Surf Rem; 1 '/." HMA SC "0" N70 Quantity & Unit 6,610 s d 1,060 sq yd 2.800 So vd 3,250 s d 3,770 s d 610 sq yd 3,100 s d 4,100 s d 2,610 so Vd 3,280 S d 3.230 s d 8,920 sq yd 4,680 sq yd 780 s d 1,030 s d 3,680 so Vd 6,200 sq Vd 3,240 sq yd 2,110 sa vd 22,300 sq yd Page 1 of 1 Submit Four (4) copies to Regional Engineer Printed on 11/23/2011 1:50:28 PM SLR 14232 (Rev. 7/05) Illinois Department of Transportation Municipal Estimate of Maintenance Costs Muncipality: Village of Elk Grove Village Mainatenance Period 1l1I2014 to 12131/2014 Section Number 14 - 00000 - 00 - GM Estimated Cost of Mainfannnra n..e.�*�...... Maintenance Operation No. Description)Grou Maint. For Grou I, IIA, IIB, or III Est Total Operation Cost Insp. R Item Unit Quantit Unit Price Item Cost 2014 Hot -Mix Asphalt Material Purchase Contract II-B Bituminous Materials Prime , in 5 at Containers GAL 250 $ 10.00 $ 2,500.00 100% MFT II-B Hot -Mix As halt Binder Course IL-19.0 TON 730 $ 50.00 $ 36,500.00 II-B Hot -Mix As halt Surface Cours Mix "C" IL9.5mm TON 375 $ 56,00 $ 21,000.00 Total Estimated Maintenance O eration Cost Prelimina En ineerin 60,000.00 En ineerin Ins ection Material Testin Advertisin Brid elns ections Total Estimated Maintenance EngineeringLngineering Cost I - Total Esimated Maintennace Cost 60,000.00 Submitted: Director of Public Works Munidpal Ofrical Tire Date Approved: Regional Engineer Date 'rinted on 1/21/20142:27 PM 13LR 14231(Rev. 07/16/13) Illinois Department of Transportation Municipal Estimate of Maintenance Costs Muncipality: Village of Elk Grove Village Mainatenance Period 1/1/2014 to 12/31/2014 Section Number. 14 00000 - 00 - GM Estimated li of Mainfannnra nnar�f:nnc Maintenance Operation No. Descri lion Maint. Grou Insp. Re . For Grou I, IIA, IIB, or III Est Total Operation Cost Item Unit Quantity Unit Price Item Cost 2014 Villactevvide Concrete Replacement Contract III DrivewayPavement Removal SOY 94D.0 $ 9.00 $ 8,460.00 $256,264 74% MFT III Combination Curb and Gutter Rem. FOOT 9,490.0 $ 3.00 $ 28,470.00 $ 60,000 26% Villacte III Sidewalk Removal SO FT 16,356.0 S 1.00 $ 16,356.00 III Sub -Base Granular Material, SO YD 350.0 $ 4.00 $ 1,400.00 Type C 4" III Sub -Base Granular Material, SO YD 250.0 $ 6.00 $ 1,500.00 Type C 8" III PCC Driveway Pavement, 5 Inch SO YD 890.0 $ 37.50 $ 33,375.00 III PCC Driveway Pavement, Blnctt SO YD 50.0 $ 50.00 $ 2,500.00 III PCC Sidewalk 81nch So FTJ 15.960.0 $ 4.50 $ 71,820.00 111 PCC Sidewalk 5 Inch So FT 1,811.0 $ 5.00 $ 9,055.00 III Detectable Warnings SO FT 1.028.0 $ 18.50 $ 19,018.00 - - III Comb.Concrete Curb And Gutter, FOOT 100.0 $ 14.00 $ 1,400.00 112e B-6.12 III Comb.Conaete Curb And Gutter, FOOT 50.0 $ 28.00 $ 1,400.00 Type M-5.12 III Comb. Concrete Curb And Gutter, FOOT 9,600.0 $ 15.00 $ 144.000.00 Type M-5.18 III Comb.Concrete Curb And Gutter, FOOT 30.0 $ 20.00 $ 600.00 T B-6.12 IIII c Contr. and Protection, S I L SUM 1.0 $5,760.00 S 5,760.00 IIIforc. Bars For Utitt Trenches I FOOT 100.0 $ 1.50 $ 150.00 Total Estimated Maintenance Operation Cost 345,264.00 Preliminary En ineerin c'n-ineering Ins ection Material Testing Advertisin Brid a Ins ections Total Estimated Maintenance En ineerin Cost Total Esimaled Maintennace Cost 345,264.00 Submitted: Director of Public Works Municipal ORical Title Date Approved: Regional Engineer Date rinted on 1/21/20142:25 PM BLR 14231(Rev. 07/16/13) Illinois Department of Transportation Municipal Estimate of Maintenance Costs Muncipality: Village of Elk Grove Village Mainatenance Period 1/1/2014 to 12/3112014 Section Number. 14 00000 - 00 - GM Gc4i...n4...J r....a �L •e_._a______ Maintenance Operation No. Descrilion Maint. Grou Insp. R For Grou I, IIA, IIB, or III Est Total Operation Cost Item Unit Ouantil Unit Price Item Cost 2014 Hot -Mix Asphalt Material Purchase Contract III Removal and Disposal of Unsuitable Material CU YO 57.0 $ 7.00 $ 399.00 100% MFT III Sub -Base Granular Material, Type B4" SO YD 433.0 $ 6.00 $ 2,598.00 III Bituminous Materials GAL 8,750.0 $ 0.10 $7 8 55.00 Prime Coat III Aggregate Prime Coat TON 88.0 $ 1.50 $ 132.00 III Hot -Mix Asphalt Surface Removal SO YD 587.0 $ 5.00 $ 2,935.00 Butt Joint III Hot -Mix Asphalt Surface Course TON 6,564.0 $ 67.00 $ 439,788.00 Mix "D", N50 III Hot -Mix Asphalt Surface Course, TON 2,264.0 $ 70.00 $ 158,480.00 Mix "D", N70 III Hot -Mix Asphalt Surface Removal, 1-1/2" SO YD ttp $ 1.90 $ 166,117.00 III Class D Patches, Tye I, 6Inch SO YO 185.0 $ 37.00 $ 6,845.00 III Class D Patches, Type II, 6lnch SO YD 360-0 $ 36.00 $ 12,960.00 III Class D Patches, Type III, 6 Inch SO YD 535.0 $ 35.00 $ 18,725.00 III Class D Patches, Type IV, 6Inch SQ YD 2,458.0 $ 29.00 $ 71, 882.00 III Traffic Control And Protection, S dal LSUM 1.0 $6,000.00 $ 6, 000.00 Total Estimated Maintenance Operation Cost Preliminary En ineerin 887,136.00 Engineennq Ins ection Material Testing Advertising Bnd a InsE2ctions Total Estimated Maintenance En ineerin Cost Total Esimated Maintennace Cost 887,136.00 Submitted: Director of Public Works Municipal O(fiml Title Date Approved: Regional Engineer Date rinted on 1/21/20142:22 PM BLR 14231(Rev. 07/16/13) AGENDA REGULAR VILLAGE BOARD MEETING February 11, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Timothy Manwell, Lutheran Church of the Holy Spirit) 3. APPROVAL OF MINUTES OF January 28, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: January 31, 2014 $677,648.34 February 11, 2014 $28S,979.69 6. CONSENT AGENDA a. Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Pit Stop Express Inc. for a Special Use at 150 Gaylord Street. (Pit Stop Express Inc. is seeking permission for a Special Use for commercial truck repair. (A date for the Public Hearing has not been established.) b. Consideration to award a professional service contract to Ayers Associates Inc. of Madison, WI for aerial photography and digital ortho-imagery mapping as part of the GIS Consortium purchasing agreement in an amount not to exceed $44,639.00 from the Water/Sewer Fund. (Elk Grove Village has been a member of the GIS Consortium since 2008. (The GIS Consortium (GISC) is a group of local communities that have worked together to develop a cost-effective solution for implementing geographic information systems (GIS) and related technologies. (One of those cost-effective solutions is to purchase aerial photography in bulk through the Consortium's 23 municipalities. (The GIS Consortium Board of Directors appointed a Base Mapping Committee to initiate a selection process for a photogrammetric mapping consultant, and Ayers Associates was Page 1 of 6 the selected vendor. (As part of the pricing agreement, Ayers uses economies of scale to provide their services at a reduced price. (Sufficient funds are budgeted and available in the Water/Sewer Fund. (A report from the Deputy Village Manager, recommending approval, is attached.) c. Consideration to concur with prior authorization for an emergency purchase contract with Rock Salt in Bulk of Arlington Heights, IL as a broker for the delivery of 320 tons of bulk rock salt in the amount of $56,000. (The Village Board on March 26, 2013 approved ajoint purchasing requisition through the Illinois Department of Central Management Services (CMS) to procure up to a total of 3,360 tons of road salt. (The Village has purchased its full 120% option on the state contract and CMS is not allowing additional purchases at this time. (Rock Salt in Bulk acting as a broker has access to a supply of rock salt in the Chicago metro area and was able to obtain 320 tons of bulk rock salt on an emergency basis at a cost of $175.00 per ton for a total purchase amount of $56,000. (Adequate funds are available in the Public Works General Fund budget for this purchase. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a purchase contract to Currie Motors of Frankfort, IL for the purchase of three (3) Ford Utility Interceptors with Police Packages in an amount not to exceed $94,602 from the Capital Replacement Fund. (The Police Department is replacing three (3) Ford Crown Victoria units with large engines that have exceeded 125,000 miles and replacing them with more fuel efficient vehicles. The Ford Motor Company is no longer producing the Crown Victoria Police Interceptor and the Utility Police Interceptor is one of its replacement options. The Police Department has tested this vehicle for some time and has found it to be a good fit for their operations. Delivery is expected before the end of the current fiscal year. (The 2014 Ford Utility Interceptors with Police Packages are available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder, Currie Motors of Frankfort, IL. (Adequate funds are budgeted in the Capital Replacement Fund. (A report from the Police Chief, recommending approval, is attached.) e. Consideration to increase a professional service contract to Northwest Central Dispatch of Arlington Heights, IL for radio equipment, installation and programming services as part of the FCC mandated narrowbanding of radio frequencies and replacement of the radio communication system project in an amount not to exceed $ 170,933 from the Capital Replacement Fund. (Elk Grove Village has been a member of Northwest Central Dispatch since it founding in 1972. (At the December 6, 2011 Village Board Meeting, the Village Board authorized the purchase of radio equipment and accessories through Northwest Central Dispatch 911 for Page 2 of 6 the Police, Fire and Public Works Departments as a function of the FCC narrowbanding requirements. (At the time of the initial purchase some equipment was still undergoing final testing and design and had not entered the manufacturing process. Until the equipment entered into production and had been tested the Village deferred proceeding with the purchase. The equipment and design for the installation will provide needed consolettes and desktop units to the departments and for use in the EOC. (As part of the pricing from the initial equipment purchase and installation, Northwest Central Dispatch continues to work with the lowest responsible and responsive bidder on the Village behalf ensuring that the equipment and installation function on the radio system correctly. (Sufficient funds are budgeted and available in the Capital Replacement Fund. (A report from the Deputy Director of Operations, recommending approval, is attached.) f. Consideration to award a professional service contract to the lowest responsive and responsible bidder Thorne Electric, Inc. for the Biesterfield Road Traffic Signal and Street Lighting Upgrade Project in the amount of $403,418 from the Capital Projects Fund Bond Refinance Account and $108,854.36 from the ICRC Fund for a total of $512,272.36. (On Tuesday, January 28, 2014, the opened sealed bids for the Biesterfield Road Traffic Signal and Street Lighting Upgrade Project. A total of seven (7) contractors obtained contract documents, with three (3) submitting a proposal on the project. (The lowest responsive and responsible proposal was received from Thorne Electric, Inc. of Wheaton, IL in the amount of $512,272.36. (The improvement consists of furnishing and installing LED signal modules, installation of LED street name signs, replacement of emergency vehicle pre-emption devices, painting of traffic signal and street light poles along Biesterfield Road. The project is anticipated to begin construction in March of 2014. (Adequate funds are available in the Bond Refinance Account ($403,418) and the ICRC Fund ($108,854.36) for a total amount of $512,272.36. (A report from the Director of Public Works, recommending approval, is attached.) g. Consideration to adopt Resolution No. 7-14 (attached) amending Resolution 36-05 and authorizing the Mayor to execute an amendment to a ground lease agreement with New Cingular Wireless PCS, LLC (600 Landmeier Road). (New Cingular Wireless PCS, LLC is seeking to amend the existing ground lease agreement to add an additional 40 feet of space for the construction of an additional equipment enclosure. (New Cingular Wireless PCS, LLC has agreed to pay all costs associated with the removal and replacement of all structures that require relocation due to the new equipment enclosure.) Consideration to adopt Resolution No. 8-14 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1400 Nicholas Boulevard. Page 3 of 6 (Gullo International Development Corporation (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1400 Nicholas Boulevard. (The Applicant intends on leasing the building to Custom Marble and Granite. (Custom Marble and Granite will use the building for distribution and warehousing of marble and granite. (Custom Marble and Granite intends to create 10 new jobs. (The subject property consists of an approximately 19,000 square foot building. (The Applicant has allotted approximately $50,000 to rehabilitate the building. (This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy without a purchase for value. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 613 is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy without a purchase for value. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) i. Consideration to adopt Resolution No. 9-14 (attached) authorizing Elk Grove Village Officials to sign a work permit from the Illinois Department of Transportation on behalf of Elk Grove Village. (The resolution pennits the Village to construct, operate, maintain driveways and street returns, watennains, sanitary and storm sewers, street lights, traffic signals, sidewalks, and landscaping, etc. on State highways in 2014 and 2015.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program Page 4 of 6 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy c. Sports & Athletics in Industrial Districts Consideration to adopt Ordinance No. 3369 (attached) amending Section 7E-3:A of the Zoning Ordinance pertaining to Special Uses in 1-1 and 1-2 Industrial Districts. (The Judiciary, Planning, and Zoning Committee met on January 28, 2014 to discuss this matter.) 10. PERSONNEL COMMITTEE - Trustee Franke a. Consideration of Supplemental Medicare Contract 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke -Free Elk Grove c. Channel 6 Viewership Survey 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson Page 5 of 6 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents to amend Section 7E-3:A of the Zoning Ordinance pertaining to Special Uses in I-1 and I-2 Industrial Districts. 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6 Village of Elk Grove Accounts Payable Month -End Warrant 01/31/2014 1 1011801.408.32-01 VENDOR NAME AT&T DESCRIPTIONS TELEPHONE/REGULAR DESC 2 AMOUNT 62.99 2 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS DEC 13 424,523.50 3 VARIOUS CALL ONE TELEPHONE/REGULAR 1,377.12 4 1013202-422.65-02 COMED 6111 UTILITIES 57.53 5 1010000-341.10-00 DESIGNHAUS INC. REFUND PUBLIC HEARING 400.00 6 1010000-154.00-00 GREENBERG, MYLES GREENBERG, MYLES MR REFUND 152.40 7 VARIOUS HARTFORD LIFE INS -PRIORITY ACCOUNTS LIFE INSURANCE JAN 14 10,027.15 8 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS FEB 14 123,994.33 •' 9 10 VARIOUS _ VARIOUS INTL UNION OF OPERATING INTL UNION OF OPERATING ENGRS UNION DUES _ UNION DUES JAN 14 3,523.24 447.44 _ JAN 14 11 VARIOUS IPELRA IMPACT OF TECHNOLGY TRAINING, IPELRA SEMINAR M. JIN, S. LISSNER, L. HARRIS, S. SMALLEY, M. SELLERS, C. WALSH 1,095.00 12 VARIOUS JPMORGAN CHASE/PROCUREMENT CARD PROC CARD/SEE ATTACHED 19,596.76 13 1010000-223.07-00 METRO ALLIANCE OF POLICE UNION DUES JAN 14 2.147.43 ' __14 _ 15 _ VARIOUS 1013201-422.63-01 NCPERS SCHAUMBURG AUTO BODY/J. SULLIVAN PREMIUMS FEB 14 489.00 ' INSURED REPAIRS 4,156.90 16 1013201-422.63-01 SULLIVAN, JEREMY INSURED REPAIRS 349.67 17 VARIOUS SYMETRA PREMIUMS JAN 14 78,744.04 18 VARIOUS VISION SERVICE PLAN(IL) PREMIUMS FEB 14 5,503.37 •' 19 1012107411.24-00 WAL-MART SE HOUHOLD SUPPLIES STATION #7,#8,#9,#10 600.47 $ 677,648.34 Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 121512013 through 01104/2014 (Dec 2013) RAYMOND RUMMEL 7103 EBS 5045 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 50.00 NIU OUTREACH 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 95.00 $145.00 CATHERINE MIARNOWSKI 7145 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 161.00 PARK RIDGE VACUUM 5722 HOUSEHOLD APPLIANCE STORES 600.00 $761.00 POLICE DEPT SUPPORT SVC2 7228 THE GREAT AMERICAN BAG 5462 BAKERIES 20.16 TASTY CATERING 5811 CATERERS 1000.00 BEST BUY MHT 00003053 5732 ELECTRONIC SALES 149.90 $1.170.06 JUDY KEEGAN 4162 USPS 16390001433306523 9402 POSTAGE STAMPS 148.85 $148.85 ENGINEERING DEPARTMENT 9450 ILLINOIS ENVIRONMEN 7399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIE 45.00 ILLINOIS ENVIRONMEN 7399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIE 45.00 ILLINOIS ENVIRONMEN 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 45.00 TARGET 00008805 5411 GROCERY STORES, SUPERMARKETS 40.64 BUILDING AND FIRE CODE 8299 SCHOOLS AND EDUCATIONAL SERVICES 315.00 $490.64 JOSHUA GROOZIN 3095 SHELBY CAMPBELLS OLD 5812 EATING PLACES, RESTAURANTS 274.46 TASTY CATERING 5811 CATERERS 2137.25 LEGACY PARKING COMPANY 7523 AUTOMOBILE PARKING LOTS AND GARAGES 28.00 J.D. GRAPHIC CO INC 2741 MISCELLANEOUS PUBLISHING AND PRINTING 140.00 CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTION MERCHANT 55.00 FREEDOMPOP 4816 COMPUTER NETWORKANFORMATION SERVICES 12.98 FREEDOMPOP 4816 COMPUTER NETWORKIINFORMATION SERVICES 16.97 TOOLINGMFG ASSN 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 1150.00 $3,814.66 VITO P SAMMARCO 5603 AMERICAN PUBLIC WORKS 5969 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 40.00 ILLINOIS SECTION AWWA 8699 MEMBERSHIP ORGANIZATIONS 225.00 $265.00 MICHAEL P OHARA 7559 IL SECRETARY OF STATE 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIE 3.65 HANNAY REELS 5085 INDUSTRIAL SUPPLIES 190.43 ABC AUTOMOTIVE ELE 5533 AUTOMOTIVE PARTS 8 ACCESSORIES 250.00 $444.08 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 1215/2013 through 0110412014 (Dec 2013) ROSS ROWE 4041 LANDS END BUS OUTFITTE 5137 MEN'S, WOMEN'S AND CHILDREN'S UNIFORMS 95.95 PAYPAL •PEGMEDIA 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 10.00 SESAC INC 5969 OTHER DIRECT MARKETERS 685.00 HIGHTAIL(YOUSENDIT) 7379 COMPUTER MAINTENANCE, REPAIR AND SERVICES 14.99 $805.94 LORRIE MURPHY 3260 USPS 16028300033300336 9402 POSTAGE STAMPS 28.70 USPS 16706595523300833 9402 POSTAGE STAMPS 1.10 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 36.70 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPIN( 4.15 MARINO'S PIZZA & PASTA 5814 FAST FOOD RESTAURANTS 124.20 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPIN( 11.83 $206.68 DEBBIE WEBER 9046 BIG SAMMY'S HOT DOGS 5812 EATING PLACES, RESTAURANTS 27.33 PANERA BREAD #969 5814 FAST FOOD RESTAURANTS 30.04 $57.37 DONNA MOWERS 6180 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 38.34 HOBBY -LOBBY #0177 5945 HOBBY, TOY, AND GAME SHOPS 109.97 HOBBY -LOBBY #0177 5945 HOBBY, TOY, AND GAME SHOPS -39.99 ROCCOVINOS PIZZA PASTA 5812 EATING PLACES, RESTAURANTS 150.00 WALGREENS #5735 5912 DRUG STORES & PHARMACIES 10.49 $268.81 ED MAY 7704 NIU OUTREACH 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 89.00 DRI•MAPILAB 5734 COMPUTER SOFTWARE STORES 19.00 $108.00 POLICE DEPT FIELD SVCS 1 1708 RADIOSHACK COR00165845 5732 ELECTRONIC SALES 19.99 CHIEF SUPPLY 5199 NON -DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 852.49 INTERNATIONAL ASSOCIAT 8699 MEMBERSHIP ORGANIZATIONS 70.00 AMAZON.COM 5942 BOOK STORES 275.88 HEART OF THE EARTH AN] 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 122.25 WAL-MART #1897 5411 GROCERY STORES, SUPERMARKETS 82.72 WAL-MART #1897 5411 GROCERY STORES, SUPERMARKETS 500.00 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 31.80 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 159.00 RAY 0 HERRON CO INC CA 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 148.99 $2,263.12 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 1215/2013 through 01/04/2014 (Dec 2013) ACCOUNTS PAYABLE POLICE DEPT FIELD SVCS 3 4946 USA MOBILITY WIRELE VZWRLSS'APOCC VISB VZWRLSS'APOCC VISB VZWRLSS'APOCC VISB VZWRLSS•APOCC VISB VZWRLSS'APOCC VISB VZWRLSS'APOCC VISB VZWRLSS'APOCC VISB REALTY `TRAC SUBSCRPTI 4227 AMERICAN 00173696399984 AMERICAN 00173696399995 4812 TELECOMMUNICATIONS EQUIPMENT 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 5968 CONTINUITY/SUBSCRIPTION MERCHANT 3001 AMERICAN AIRLINES 3001 AMERICAN AIRLINES 23.91 3410.88 621.01 59.94 779.18 180.24 10.22 2645.57 5.00 $7,736.95 455.80 455.80 $911.60 TOTAL $ 19,596.76 Village of Elk Grove Accounts Payable Warrant 02/11/2014 _ / VARIOUS VENDOR 1ST AYD CORPORATION VEHICLE MAINT SUP 194.00 2 1012202412,42-00 ABAD, RYAN BASIC RECRUIT ACADEMY 1,534.63 3 VARIOUS ACME TRUCK BRAKE 8 SUPPLY MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP 163.52 7 d 1011802 008.34-00 ACOM SOLUTIONS, INC. PRINTING/CHECKS 294.80 5 1013203-422.56-08 ACRES ENTERPRISES, INC CONTRACT MAINT/PLOWING 4,360.00 6 VARIOUS ADDISON BUILDING MATERIAL OPER SUPPLIES 35.12 7 1013202422.22-00 AIRGAS USA LLC OPER SUPPLIES 68.00 8 1012202-412.42-00 ALBRO, KENNETH BASIC RECRUIT ACADEMY 1,161.17 9 1012107-411,26-01 AMERICAN DOOR AND DOCK MAINT SUPPLIES/BLDGS DOOR REPAIR, STATION#7 373.00 10 1013201422.64-00 AMERICAN MESSAGING RENTALS 178.68 11 1013205-422.55-00 ARCO MECHANICAL EQPT SALES SERV AGRMNT/DOOR REPAIR 560.00 12 1013202-422.22-00 ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 501.76 13 VARIOUS ASR-KALE UNIFORMS UNIFORMS 793.27 14 1010000-121,03-00 AVALON PETROLEUM CO. FUEL 63,745.64 15 1012204-412,42-00 BERENS, SHAUN P NARCOTICS INVESTIGATOR TRAINING 98.49 16 17 VARI.OU_S 2092101-415.43-00 BEVERLY MATERIALS L_L_C _ _ _ BLACKALLER, ARTHUR M OPER SUPPLIES FIRE -INSPECTOR TRAINING, FALL FIRE SAFETY SEMINAR _ 1,151.91 _ 345.00 18 1010000-313.12-00 BOIVIN, DIANE REFUND REAL ESTATE TRANSFER TAX 240.00 19 1012201-412.42-00 BRIGGS, KEITH J CENTRAL MEETING 7.93 20 1013202-422,26-02 BRISTOL HOSE 8 FITTING MAINT SUPPLIES/EQPT 81.24 21 5013302-481.61-00 CALEY UNDERGROUND TECHNOLOGIES, INC. EMERGENCY LEAK LOCATE 375.00 22 2083103-421.61-00 CAMIROS, LTD. BUSSE/ELMHURST TIF 1,072.50 23 1012201-412.55-00 CAREY'S HEATING & AIR CONDITIONING SERV AGREEMENT/HVAC GUN RANGE 750.00 24 1013202422.22-00 CARGILL, INC. OPER SUPPLIES/SALT 29,971.95 25 1010000-313.12-00 CARONE, THOMAS & DEBRA REFUND REAL ESTATE TRANSFER TAX 570.00 26 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 2,225.61 27 VARIOUS CASE LOTS, INC. HOUSEHOLD SUPPLIES 795.00 28 VARIOUS CATCHING FLUIDPOWER MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP 163.05 29 1013202-422.26.02 ICENTRAL PARTS WAREHOUSE MAINT SUPPLIES/EQPT 1,327.07 _30 _ 31 _7013204-422.55-00 3072107-460.8&00 CFA SOFTWARE, INC. CHARLES EQUIPMENT ENERGY SYSTEMS SERV AGREMNT/CFA SOFTWARE 2,995.00 GENERATOR 14,892.00 32 VARIOUS CHICAGO PARTS 8 SOUND LLC VEHICLE MAINT SUP 808.62 33 1012207412.42-00 CHMELIK, JAMES WALTER BULLET TRAJECTORY RECONSTRUCTION TRAINING 91.30 34 1013201422,22-00 CINTAS FIRST AID 8 SAFETY OPER SUPPLIES 87.41 35 1012201-412.42-00 COLLEGE OF DUPAGE CRITICAL INCIDENT MGT TRAINING C. WALSH 250.00 36 VARIOUS COMED 6111 UTILITIES 1,289.30 37 1013202-422.65-02 COMED 6112 UTILITIES 7228 38 VARIOUS CONSERV FS OPER SUPPLIES, MAINT SUPPLIESBLDGS 3,553.00 39 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 1,828.38 40 1013202-422.55-00 COOK COUNTY TREASURER (HGHY) TRAFFIC SIGNAL MAINT 10/13-12/13 6,654.75 41 1013205-422.55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 2,529.00 42 2092101-415.43-00 1 CUNZ, CLINTON C FIRE OFFICE CERT TRAINING 502.50 43 1011101-401.33-00 DAILY HERALDICHICAGO 661014 ADVERTISING TIF PUBLIC HEARING 3,920.40 44 5010000.110.02-00 DREAMS RETAIL-ACCTS PAYABLE CREDIT BALANCE REFUND 453.82 45 1013205-422.26-02 IDREISILKER ELECTRIC MOTORS, INC. MAINT SUPPLIES/EQPT 7.04 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 02/11/2014 46 VARIOUS IDYNAMIC HEATING & PIPING CO SERV AGREEMENT/HVAC 5,000.00 47 1010000-154.00-00 1 ELIL ASSOC LLC/DAYS INN SCHAUMBURG REFUND BUSINESS LICENSE 75.00 48 1012103-411.22-00 EMERGENCY MEDICAL PRODUCTS OPER SUPPLIES 363.13 49 1012102-411.27-00 ESSENTIAL EQUIPMENT SOLUTIONS HAZMAT SUPPLIES 569.00 50 5013301481.18-00 IFARMER, JOSH UNIFORMS SAFETY SHOES 104.00 51 1011702-407.31.00 IFEDEX POSTAGE 30.36 52 1012209-412.42-00 IFIORITO, MATTHEW J ARREST, SEARCH Is SEIZURE TRAINING 114.99 53 1012102-411,25-03 FIRE SERVICE, INC. VEHICLE MAINT SUP 515.20 54 1011102-401.61-00 FRANCZEK RADELET P.C. PROF SERV/LEGAL 4,556.00 55 VARIOUS FRIENDLY FORD VEHICLE MAINT SUP 99.12 56 VARIOUS FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 347.00 57 2092101-415.43-00 GAC, NATHAN L FIRE SERVICE INSTRUCTOR TRAINING 420.00 58 1012102-411.26-03 GLOBAL EMERGENCY PRODUCTS INC VEHICLE MAINT SUP 185.18 59 1013205422.23-00 GRAINGER - 801891029 SMALL TOOLS 491.83 60 1012202412.42-00 HAIN, TIMOTHY BASIC RECRUIT ACADEMY 1,082.52 61 5010000-110.02-00 HARRIS, STEVE & CAROLINE CREDIT BALANCE REFUND 20.60 62 63 VARIOUS VARIOUS HBK WATER METER SERVICE INC_ HD SUPPLY WATERWORKS, LTD METER TESTING __ RPLC METER, METER REPAIR 421.71 8,680.00 _.. 64 1011102401.61-00 HON. JOHN J. SCOTILLO, RET PROF SERV/LEGAL 200,00 65 1013101421.41-00 IL DEPT OF PUBLIC HEALTH MEMBERSHIP G. KAPLAN 35.00 66 1013202-422.55-00 IL DEPT OF TRANSPORTATION TRAFFIC SIGNAL MAINT 10/13-12/13 6,501.51 67 1012101-411.42-00 IL FIRE CHIEFS ASSN LIFE SAFETY TRAINING CHIEF MIKEL 375.00 68 2101704407.41-00 IL NATOA C/O GARY WHITE MEMBERSHIP R. ROWE 75.00 69 5013302481,42-00 IL SECTION AWWA AVNVA CONFERENCE 10 PWATTENDEES 696.00 70 1012201.412.45-00 ILLINOIS PROSECUTOR SERVICES PUBLICATIONS CRIMINAL OFFENSE GUIDE 100.00 71 VARIOUS INDEPENDENT STATIONERS OFFICE & OPER SUPPLIES 334.18 72 VARIOUS INTERSTATE BATTERY SYSTEM VEHICLE MAINT SUP 443.80 73 VARIOUS JAMES DRIVE SAFETY LANE, LLC VEHICLE MAINT 234.50 74 1012102-411.42-00 JAROSCH BAKERY, INC. MABAS DIVE TEAM TRAINING 30.96 75 3013201460.81.00 JOHN M. HENRIKSEN LAND SURVEYOR LION DR. SPACE/SITE PREP 2,350.00 76 1012202-412.42-00 JOHNSON, DANIEL DEPLOYMENT INSTRUCTOR TRAINING 153.14 77 1012202412.42-00 JOHNSON, DAVID SCOTT EVIDENCE TECHNICIAN TRAINING 137.19 78 1013205-422.26-02 JOHNSTONE SUPPLY OF ELK GROVE MAINT SUPPLIES/EQPT 38.44 79 _ 80 _ 1012201412.56-03 1012203412.42.00 KING TRANSMISSION _ __ KOWALCZYK, CASEY R VEHICLE MAINT 1,295.00 GANG_ENFORCEMENT TRAINING 109.31 81 1012102-411.26-03 KUSSMAUL ELECTRONICS CO., INC. VEHICLE MAINT SUP 35.44 82 1 VARIOUS LINO & POLI PLUMBING, INC. OPER SUPPLIES 345.00 83 5013303481.26.03 MASTER TRUCK & TRAILER LLC VEHICLE MAINT SUP 110.85 84 VARIOUS MC CANN INDUSTRIES, INC. INSURED REPAIRS, MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP 1,195.37 85 1013202422.26-02 MC MASTER-CARR SUPPLY CO MAINT SUPPLIES/EQPT 11.08 86 5013302-481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERVANATER SAMPLES 408.00 87 1013202-422.22-00 MENARDS HANOVER PARK OPER SUPPLIES 185.85 88 1013101-421.56-02 MICROFILM EQUIPMENT & SUPPLIES, INC. CONTR MAINT/MICRO READER 720.00 89 1012201-412.55-00 MIDCO, INC. SERV AGREEMENT/DVR REPAIR 200.00 90 VARIOUS IMILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EQPT & BLDGS, VEHICLE MAINT SUPPLIES, HOUSEHOLD & OPER SUPPLIES 891.95 91 1013101421.58-03 MONARCH CAR WASH VEHICLE MAINT 10.95 92 1013201422.31-00 MONROE TRUCK EQUIPMENT POSTAGE 7.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 02/11/2014 93 2083103-421.61-00 IMUNICIPAL GIB PARTNERS, INC. CIS STAFFING SERVICES 12,150.00 94 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP 250.80 95 VARIOUS NICOR GAS 5407 UTILITIES 14,041.60 96 1011101-401.61-00 NUNES, GINA COURT REPORTING SERV 514.00 97 VARIOUS OFFICE DEPOT CORP SALES OFFICE SUPPLIES 287.18 98 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE 8 OPER SUPPLIES 470.59 99 VARIOUS PARENT PETROLEUM VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 781.40 100 1011804-408.61-00 PETERS B ASSOCIATES NETWORK SUPPORT 5,032.50 101 1013202422,26-02 PIRTEK MAINT SUPPLIES/EQPT 278.88 102 1011801408.21.00 PITNEY BOWES INC 371896 OFFICE SUPPLIES 253.36 103 1012102-411.26-03 POMP'S TIRE SERVICE, INC. VEHICLE MAINT SUP 1,095.44 104 1013203422.56-08 POWELL TREE CARE, INC. CONTRACT MAINT/TREES 19,050.00 105 1012102411.69-02 PRAXAIR/GAS TECH TRAINING TOWER SUPPLIES 51.61 106 VARIOUS PROSAFETY OPER SUPPLIES 83.45 707 1012201412.34-00 REDDY SERVICE INC PRINTING/BUSSINESS CARDS W. CALLAGHAN, S. ROHMAN 61.50 108 109 1012102411.42-00 1012106411.22-00 ROMEOVILLE FIRE ACADEMY _ __ RONDEX PRODUCTS, INC. RAPID INTERVENTION CLASS OPER SUPPLIES GUTIERRE_Z. PE_TER_S__O_N, YIP 975.00 i58.35 _ 110 1013204-422.22-00 ROSELLE ACE HARDWARE OPER SUPPLIES 5.99 1/1 1013202422.26-03 RUSH TRUCK CENTER -CAROL STREAM VEHICLE MAINT SUP 225.26 112 VARIOUS RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES 760.11 113 VARIOUS SABO, CARL D MILEAGE, MANDATORY MEETING, PARKINC 50.10 114 1012107411.55-00 SCHINDLER ELEVATOR CORP SERV AGREEMENT/ELEVATORS 2,877.87 115 1013204-422.22-00 SERVICE COMPONENTS, INC. OPER SUPPLIES 690.98 116 5013303-401.26-03 SEWER EQUIPMENT CO. OF AMERICA VEHICLE MAINT SUP 94.14 117 1011102-401.61-00 SEYFARTH SHAW ATTORNEYS LLC PROF SERV/LEGAL 17.646.79 118 1012107-411.26-01 SHERWIN WILLIAMS#3090 MAINT SUPPLIES/BLDGS 173.95 119 1013202-422.26-02 STANDARD EQUIPMENT COMPANY MAINT SUPPLIES/EQPT 601.48 120 VARIOUS STANDARD INDUSTRIAL & AUTOMOTIVE MAINT SUPPLIES/EQPT, OPER SUPPLIES 1,329.70 121 3013101460.61-00 STANTEC CONSULTING SERVICES, INC. PROF SERV/BUSSE WOODS DAM 2,237.67 122 VARIOUS STEINER ELECTRIC CO MAINT SUPPLIES/EQPT 96.82 123 101220 4412,18.00 TEAM SALES UNIFORMS 330.00 124 VARIOUS TERRACE SUPPLY COMPANY OPER SUPPLIES, RENTALS 83.35 125 _-_-______._- 126 1013101-421.61-00 10122034t2.21.00 THOMPSON ELEVATOR INSPECTIO_N_SVC___ TRADEMARK � - _ ELEVATOR INSPECTIONS 60.00 OFFICE SUPPLIES 42.75 127 2092101415.43-00 TRANCHITA, WILLIAM A FIRE SCIENCE TECH CLASS 1,260.00 128 VARIOUS UPS STORE 0703 POSTAGE 63.03 129 5013303481.22-00 USA BLUE BOOK OPER SUPPLIES 17628 130 1011804-408.61-00 VISION INTERNET PROVIDERS, INC. WEB HOSTING MONTHLY FEE 200.00 131 5013304-481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 99.95 132 VARIOUS WAREHOUSE DIRECT OFFICE 8 MISC SUPPLIES 70.14 133 VARIOUS WENTWORTH TIRE-BENSENVILLE VEHICLE MAIN SUP 2,114.22 134 VARIOUS WHITE CAP CONST. SUPPLY OPER SUPPLIES 95.01 135 1013202-422.26-02 WHOLESALE DIRECT, INC. MAINT SUPPLIES/EQPT 66.50 136 3013101460.83-00 WILLS BURKE KELSEY ASSOCIATES, LTD BRANTWOOD/LIONS SURVEY 3,375.00 137 1013202-422.26-02 WINTER EOUIPMENT COMPANY MAINT SUPPLIES/EQPT 950.86 _ 138 1013205-422.26-02 WISE EQUIPMENT & RENTAL MAINT SUPPLIES/EQPT 26.80 139 1012201412.22-00 XEROX CORPORATION (DALLAS,TX) OPER SUPPLIES 188.00 140 5013302481.22-00 ZIEBELL WATER SVC PRODUCTS OPER SUPPLIES 74.00 $ 285 979.69 Fully Reimbursable Partially Reimbursable 02/OS/2014 TO: Raymond R. Rummel, Village Manager FROM: Matthew Roan, Deputy Village Manager SUBJECT: GIS Aerial Photography BACKGROUND: In April of 2008, the Village was accepted as a member into the GIS Consortium. It is the goal of the GIS Consortium (GISC) to work together to develop a cost-effective solution for implementing geographic information systems (GIS) and related technologies. One of those cost-effective solutions is to purchase aerial photography in bulk through the Consortium's 23 municipalities. The GIS Consortium Board of Directors previously appointed a Base Mapping Committee to initiate a selection process for a photogrammetric mapping consultant. That committee sent out a request for qualifications and recommended back to the Board of Directors a recommendation to award a contract to Ayers Associates. As part of the pricing agreement, Ayers uses economies of scale to provide their services to member communities at a reduced price. Sufficient funds are available in the Water/Sewer Fund for GIS mapping. With your concurrence, I would like authorization to award a service contract to Ayers Associates of Madison, WI for color aerial photography and digital ortho-imagery mapping as part of the GIS Consortium purchasing agreement in the amount of $44,638.56 from the Water/Sewer Fund. Thank you for your consideration. Should you have any questions, please advise. APPROVALS: Roan, Matthew Tromp, Christine Carey, Joseph ATTACHMENTS: Created/Initiated Approved Final Approval Pagel of 2 GQpYE Y/Z c �,�ehioan�[oYYv 02/03/2014 TO: Stephen F. Schmidt, Police Chief FROM: Michael O'Hara, Fleet Services Foreman SUBJECT: Purchase Contract for Three (3) 2014 Ford Utility Interceptors with Police Package BACKGROUND: The Police Department has budgeted for the replacement of three (3) patrol vehicles to replace the current vehicles in use, which have excessive mileage. The current Ford Crown Victorias will be replaced with more fuel efficient Ford Utility Interceptors with Police Package. The 2014 Ford Utility Interceptors with Police Package are available from Currie Motors through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract at a cost not to exceed $94,602. Adequate funds are available in the Capital Replacement Fund, account number 601-2202-482-7700. respectfully request your concurrence with this recommendation with subsequent forwarding to the Village Board for consideration. APPROVALS: Miarnowski, Catherine Sass, Leslie Walsh, Chuck Tromp, Christine Sammarco, Vito Schmidt, Steve Carey, Joseph Roan, Matthew ATTACHMENTS: Page 1 of 1 Created/Initiated Approved Approved Approved Approved Approved Approved Final Approval 01/31/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Biesterfield Road Traffic Signal and Street Lighting Upgrade Project BACKGROUND: On Tuesday, January 28, 2014, the Village opened sealed bids for the Biesterfield Road Traffic Signal and Street Lighting Upgrade Project. A total of seven (7) contractors obtained contract documents, with three (3) submitting a proposals on the project. Thorne Electric, Inc. Lyons Electric Company, Meade, Inc. Engineer's Estimate $ 512,272.36 Inc. $ 527,549.91 $ 602,244.48 $ 588,649.00 The lowest responsive and responsible proposal was received from Thorne Electric, Inc. of Wheaton, Illinois. This proposal is approximately 13 percent lower than the Engineer's Estimate of Cost. Thorne Electric has most recently completed the IL Route 83 LED Internally Illuminated Street project for the Village. The quality of their work for the Village of Elk Grove was excellent and the project was completed on time. The improvement consists of furnishing and installing LED signal modules, installation of LED street name signs, replacement of emergency vehicle pre-emption devices, painting of traffic signal and street light poles along Biesterfield Road. The project is anticipated to begin construction in March of 2014. I recommend awarding a contract to Thorne Electric, Inc. for the Biesterfield Road Traffic Signal and Street Lighting Upgrade Project in the amount of $512,272.36. Adequate funds are available in the Bond Refinance Account (301-3202-460-8500) and ICRC Fund (208- 3103-421-8500). Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Created/Initiated Page 1 of 2 Sammarco, Vito Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Approved Approved Approved Final Approval Page 2 of 2 01/20/2014 TO: Mayor & Board of Trustees FROM: Joe Carey, Assistant Village Manager SUBJECT: New Cingular Wireless PCS LLC Ground Lease Amendment BACKGROUND: New Cingular Wireless PCS LLC (a subsidiary of AT&T Wireless) approached the Village regarding leasing additional ground space at 600 Landmeier Road. The additional space would be utilized for an additional equipment enclosure and would measure 4 feet by 10 feet. This request requires an amendment to the existing ground lease agreement. The Village Manager's Office met with Public Works to discuss the impact of the additional ground space. Due to the ground space encroaching on the fenced area of the Public Works building, language was included in the agreement to mitigate any impact to the operations of the Public Works Department. Subsequent language was agreed to by New Cingular Wireless: "Tenant shall pay all costs associated with the removal and replacement of any structures owned and operated by the Landlord that are designated to be replaced due to the construction of the additional Equipment Enclosure. These costs include the removal and replacement of the existing Public Works entranceway gate, fence and appurtenant equipment and materials associated with the operation of the gate. The attached schematic indicates the revised entranceway requirements. All work and materials shall be approved by the Elk Grove Village Director of Public Works." New Cingular Wireless also agreed to an additional one-time capital contribution of $2,500 and an increase in monthly rent in the amount of $125. This brings the monthly rent amount to a total of $2,793 per month or an annual amount of $33,524 in 2014. APPROVALS: Carey, Joseph Keegan, Judy Roan, Matthew ATTACHMENTS: 1. Resolution Created/Initiated Approved Final Approval Pagel of 2 2. Amendment Page 2 of 2 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO.36-05 AND AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO GROUND LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND NEW CINGULAR WIRELESS PCS, LLC (600 LANDMEIER ROAD) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: FIRST AMENDMENT TO GROUND LEASE AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 2014. ' APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Site Name: 600 Landmeier Road -Elk Grove Public Works FIRST AMENDMENT TO GROUND LEASE AGEEMENT This First Amendment to the Ground Lease Agreement is made this day of 2014 and amends a certain Ground Lease Agreement dated July 28, 2005 as previously amended between AT&T Wireless, formerly known as, New Cingular Wireless, ("Tenant") and the Village of Elk Grove Village ("Landlord"). RECITALS AT&T Wireless, formerly named New Cingular Wireless, and the Village entered into that certain Ground Lease Agreement dated July 28, 2005 (the "Ground Lease for certain properly located at 600 Landmeier Road, Ilk Grove Village, Cook County Illinois (the "Leased Premises"). AT&T Wireless and the Village wish to amend the Ground Lease to reflect the agreements set forth herein. NOW, THEREFORE, in consideration of the above and pursuant to the terms set forth under the Ground Lease, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: That Section 5.2 Tenant's Equipment Enclosure is further amended by adding paragraphs concerning the additional ground space to be utilized: In addition to the existing Equipment Enclosure that measures approximately thirly- nine (39 feet) by twenty-two (22), and is depicted on Exhibit C of the Original Ground Lease Agreement, an additional Equipment Enclosure will be installed measuring ten (10) feet by four (4) feet. Tenant shall pay all costs associated with the removal and replacement of any structures owned and operated by the Landlord that are designated to be replaced due to the construction of the additional Equiproenl Enclosure. These costs include the removal and replacement of the existing Public Works entranceway gate, fence and appurtenant equipment and materials associated with the operation of the gate. The attached schematic indicates the revised entranceway requirements. All work and materials shall be approved by the Elk Grove Village Director of Public Works. 2. That section 1.8 Rent be amended as follows: Beginning on the March 1, 2014, the monthly rent amount will increase by $125 in consideration of the additional ground space being utilized. The additional rent amount will remain subject to the annual increase of 4% as outlined in Section I.R. Furthermore, the annual increase anniversary date will remain effective ou the Commencement Datc, Judy 28, 2005. Tenant will pay to Landlord an additional one-time capital contribution in the amount of Two 'Thousand five ITundred Dollars ($2,500.00) urn' the full execution of this Site Name: 600 Landmeicr Road — Glk Grove Public Works Lease Amendment payable within thirty (30) days of the execution of this Lease Amendment. 3. Landlord represents and warrants that Landlord is duly authorized and has the full power, right and authority to enter into this Amendment and to perform all of its obligations tinder this Amendment. 4. Irrespective of whether the transaction contemplated by this Amendment is consummated, Landlord and'fenant each will pay its own out-of-pocket expenses. The parties have executed this Amendment as of the effective date. Landlord: Tenant: Village of Elk Grove Village AT&T Wireless By: Name: Title: Date: By: Name: Title: Date: RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1400 NICHOLAS BOULEVARD ELK GROVE VILLAGE ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of February 15, 2006, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 1400 Nicholas Boulevard, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-35-102-047-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 1400 Nicholas Boulevard, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-35-102-047-0000, declared eligible for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: THAT PART OF LOT 29, LYING EAST OF A STRAIGHT LINE RUNNING THROUGH A POINT 214.0 FEET (AS MEASURED AT RIGHT ANGLES TO AND DRAWN FROM THE MIDPOINT OF THE EAST LINE OF SAID LOT) WEST OF AND PARALLEL WITH THE EAST LINE OF SAID LOT, AND SIAD EAST LINE EXTENDED SOUTH TO ITS INTERSECTION WITH THE SOUTH LINE OF SAID LOT EXTEDED EAST, IN CENTEX INDUSTRIAL PARK UNIT 5, BEING A SUBDIVISION OF SECTION 35, TOWNSHIP 41 NORTH, RANGE LL, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2. That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 613 Application and approves the classification of the subject property as Class 613 property pursuant to the Cook County Real Property Classification Ordinance and the Class 613 tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08-35-102-047-0000. Section 3. That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. ATTEST: Judith M. Keegan, Village Clerk Res6hTaa 1400Nicholas 6 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village O1/30/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Reqest for a Cook County Class 6B Proeprty Tax Exemption BACKGROUND: Gullo International Development Corporation (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1400 Nicholas Boulevard. The Applicant intends on leasing the building to Custom Marble and Granite. Custom Marble and Granite will use the building for distribution and warehousing of marble and granite. Custom Marble and Granite intends to create 10 new jobs. The subject property consists of an approximately 19,000 square foot building situated on an approximately 1.25 acres. The Applicant has allotted approximately$50,000 to rehabilitate the building. This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy without a purchase for value. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy without a purchase for value. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. The Clerk's office is preparing the resolution for the next Village Board Meeting. Pagel of 2 APPROVALS: Grodzin,Josh Created/Initiated Keegan, Judy Approved Carey, Joseph Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Request for a Cook County Class 6B Property Exemption 2. Resolution Page 2 of 2 GULLO I N T E R N A T I O N A L January 17, 2014 Mr. Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove Village, Illinois 60007 RECEIVED JAN 2 4 2014 VWGE MWER'S OFFICE Re: Municipal Resolution for Class 6b Incentive Subject Property:1400 Nicholas, Elk Grove Village, Illinois 60007 Dear Josh: 1400 Nicholas LLC is the owner of the above referenced property and Gullo International Development Corporation manages same (collectively the "Applicant"). The Applicant is seeking a Class 6B without special circumstances based on abandoned property for over 24 consecutive months. The property consists of 19,000 s.f +/-. The property was in need of certain improvements, that will exceed $50,000, for re -leasing. Should Applicant receive the requested Class 6B on the subject property, we believe we can effectuate a Lease with Custom Marble and Granite, which will use the property for its distribution and warehousing of marble goods. Custom Marble and Granite expects to bring in a minimum of approximately 10 newjobs immediately to the Elk Grove area. The lease is contingent on the Applicant receiving a Class 6B. Custom Marble and Granite is willing to commit long term to the Elk Grove Village area. We are requesting a Resolution from the Village of Elk Grove supporting and consenting to a Class 6b Incentive for the Subject Property. PIN: 08-35-102-047-0000 GUI 1.0 INTERNATIONAL DEVELOPMENI CORPORATION • GULLO INTERNATIONAL REALTY GROUP LTD. 1100 Londmeier Rood • Elk Grove villoge. Illinois 60007 • TE. 847 364.7000 FAX 847,364.7030 %'..gullo.Conn Mr. Josh Grozdin Page -2- Re: Municipal Resolution for Class 6b Incentive Subject Property: 1400 Nicholas Boulevard, Elk Grove Village, IL 60007 Leal Description of Subiect Property_- See attached Enclosed herein is the $500.00 filing fee and we ask that we be placed on the upcoming January 28, 2014 Village Board agenda for approvals. Should you have any other questions or concerns, or require any additional documentation feel free to contact me. Sincerely, Maria Gu MG/jz Enc. GULLO INTERNATIONAL DEVELOPMENT CORPORATION • GULLO INTERNATIONAL REALTY GROUP LID. 1100 Londmeler Rood • Elk Grope Village. Illinois 60007 • TEL. 847364.7000 FAX. 847.364.7000 ..gullo corn Lees] Description THAT PART OF LOT 29, LYING EAST OF A STRAIGHT LINE RUNNING THROUGH A POINT 214.0 FEET (AS MEASURED AT RIGHT ANGLES TO AND DRAWN FROM THE MIDPOINT OF THE EAST LINE OF SAID LOT) WEST OF AND PARALLEL WITH THE EAST LINE OF SAID LOT, AND SAID EAST LINE EXTENDED SOUTH TO ITS INTERSECTION WITH THE SOUTH LINE OF SAID LOT EXTENDED EAST, IN CENTEX INDUSTRIAL PARK UNIT 5, BEING A SUBDIVISION OF SECTION 35, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. P.I.N.: 08-3 5-102-047-0000 Commonly known as 1400 Nicholas Boulevard, Elk Grove Village, IL 60007 s GgOVE � cF, O1/31/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Resolution for Construction on State Highway BACKGROUND: The State of Illinois requires that any person, firm or corporation desiring to do work on State maintained Right -of -Way must first obtain a written permit from the Illinois Department of Transportation and a surety bond is required with each permit. The State will accept a resolution in lieu of a surety bond from municipalities. This resolution should be enacted for a period of two years. The Village has enacted these resolutions in past years. The Village is still required to obtain permits for the emergency work and repairs we perform and to restore the Right - of -Way to State specifications. I recommend that the Village enact a resolution to include a two-year period, 2014 and 2015, to take the place of the surety bond. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Created/Initiated Sammarco, Vito Approved Keegan, Judy Approved Carey, Joseph Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Resolution Page 1 of 1 RESOLUTION NO. A RESOLUTION AUTHORIZING VILLAGE OFFICIALS TO SIGN A WORK PERMIT FROM THE DEPARTMENT OF TRANSPORTATION OF THE STATE OF ILLINOIS ON BEHALF OF THE VILLAGE OF ELK GROVE VILLAGE WHEREAS, the Village of Elk Grove Village, hereinafter referred to as MUNICIPALITY, located in the Counties of Cook and DuPage, State of Illinois, desires to undertake, in the years 2014 and 2015, the location, construction, operation and maintenance of driveways and street returns, watermains, sanitary and storm sewers, street light, traffic signals, sidewalk, landscaping, etc., on State highways, within said MUNICIPALITY, which by law and/or agreement come under the jurisdiction and control of the Department of Transportation of the State of Illinois hereafter referred to as DEPARTMENT; and WHEREAS, an individual working permit must be obtained from the DEPARTMENT prior to any of the aforesaid installations being constructed either by the MUNICIPALITY or by a private person or firm under contract and supervision of the MUNICIPALITY. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the MUNICIPALITY hereby pledges its good faith and guarantees that all work shall be performed in accordance with conditions of the permit to be granted by the DEPARTMENT, and to hold State of Illinois harmless during the prosecution of such work, and assume all liability for damages to person or property due to accidents or otherwise by reason of the work which is to be performed under the provision of said permit. Section 2: That all authorized officials ofthe MUNICIPALITY are hereby instructed and authorized to sign said working permit on behalf of the MUNICIPALITY. Section 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk ResState W orWermit2014 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ORDINANCE NO. AN ORDINANCE AMENDING SECTION 7E-3:A OF THE ZONING ORDINANCE PERTAINING TO SPECIAL USES IN I-1 AND I-2 INDUSTRIAL DISTRICTS WHEREAS, the Plan Commission of the Village of Elk Grove Village at a Public Hearing duly called and held according to law, considered the question of a Text Amendment to the Elk Grove Village Zoning Ordinance in order to change certain provisions of Prohibited Uses in Industrial Districts; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having considered the findings and recommendations of said Plan Commission, find and believe that it is in the best interest of the Village to amend the Zoning Ordinance accordingly. NOW, THEREFORE BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section I: That Section 7E-3:A Special Uses in I -I and I-2 Industrial Districts be amended by adding thereto the following: "Indoor teaching, training, and recreational facility for teaching basic and advanced skills in a variety of recreational activities including, but not limited to, baseball, basketball, softball, football, soccer, gymnastics, martial arts and similar athletic disciplines with permitted ancillary uses such as competitions, exhibitions and similar events that include spectator participation." Section 2: That the following paragraph of Section 7E-3:A be deleted: "Indoor teaching and training facility for teaching basic and advanced skills in the art and sport of gymnastics." Section 3: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: PASSED this day of APPROVED this day of APPROVED: ABSENT: 2014. Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk 'rc%tAmcndIndoortroinin e 2014. C AGENDA REGULAR VILLAGE BOARD MEETING February 25, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Cerna Castro Rand, Prince of Peace United Methodist Church) 3. APPROVAL OF MINUTES OF February 11, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: February 25, 2014 $948,925.01 6. CONSENT AGENDA a. Consideration to participate in a one year trial period with Commerce Bank of Kansas City, MO for the implementation of their Control Pay ePayables program. (Commerce Bank is a Missouri bank and trust company, with Control Pay headquartered in Kansas City, Missouri, with local account management in St. Charles, IL. (Commerce Bank offered the best overall ePayables solution of the programs that were reviewed. (Village vendors who agree to utilize the program will receive their payments from the Village through Commerce Bank. (The Village will not incur fees in this program, and will earn a rebate of at least .95% on payments to vendors that enroll in the program. (A report from the Director of Finance, recommending approval, is attached.) b. Consideration to award a purchase contract to OEC Business Interiors, Inc. of Elmhurst, IL to purchase, relocate, and install work stations within the Municipal Complex in an amount not to exceed $40,000 from the Capital Projects Fund. (Over the past several years, the Village has implemented a series of organizational changes in an effort to right size Village operations to make them more efficient and effective in dealing with the public. (As a result of the organizational changes, various staff will be relocated within the Municipal Complex in order to accommodate the organizational changes. (As part of this process, additional workstations and workstation components need to be Page 1 of 4 purchased. (The Village will re -use and re -configure as many components as possible from the existing workstation furniture. The cost savings for doing such is approximately $30,000. (OEC has been the supplier and installer for all of the existing workstations used throughout the Municipal Complex, and will be best suited to re -configure and reinstall the existing components. (in addition, OEC has provided a satisfactory work product in all instances. (Adequate funds are available and have been budgeted for this purpose.) c. Consideration to award a professional service contract to the lowest responsive and responsible bidder Western Remac, Inc. of Woodridge, IL for the Regulatory Sign Enhancement Program (Phase 111) in the amount of $232,212.90 from the Industrial/Commercial Revitalization Fund. (On Tuesday, February 11, 2014, the Village opened sealed bids for the Regulatory Sign Enhancement Program (Phase 111). A total of one (1) contractor obtained bid documents, with one (1) submitting a bid on the project. (The lowest responsive and responsible bid was received from Western Remac, Inc. of Woodridge, IL in the amount of $232,212.90. (The project consists of the fabrication and installation of approximately 340 regulatory signs within the Business Park. The boundary area for the third phase and final phase will be Landmeier Road to the north, Busse Road to the west, Thorndale Avenue to the south and Elmhurst Road to the east. (Adequate funds are available in the ICRC Fund. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to authorize the Village Manager to execute the following agreements that provide additional Medicare Supplemental Insurance offerings in which the premium is funded 100% by the eligible retiree as follows: A participation agreement with Benistar Administrative Services for an offering of Medicare Part F supplemental insurance through Hartford Insurance; and An agreement with Express Script Tnsurance Company to offer Medicare Part D prescription drug insurance plan to Medicare eligible retirees. (This program would serve as an additional Medicare supplemental program for eligible retirees and their dependents. The retiree pays 100% of the premium. The plan costs the Village nothing extra. (The Part F supplemental plan is fully insured by Hartford and the Part D plan is insured by Express Script. They are administered together through Benistar. Contracts will be distributed at a later date. (The plan will provide additional opportunities for retirees to save on their medical expenses, and is recommended by the Personnel Committee.) 7. REGULAR AGENDA Page 2 of 4 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy 10. PERSONNEL COMMITTEE - Trustee Franke a. Consideration of Supplemental Medicare Contract 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke -Free Elk Grove c. Channel 6 Viewership Survey 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel Page 3 of 4 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 4 of 4 Village of Elk Grove Accounts Payable Warrant 02/25/2014 1013205422.26-02 VENDOR1 ABBOTT RUBBER COMPANY, INC. MAINT SUPPLIES/EOPT 23.08 2 VARIOUS ACCESS ONE, INC. TELEPHONE/REGULAR 1,104.32 3 1013202-422.26-03 ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 235.00 4 5 VARIOUS 50000.11002 .-00 01REFUND- AIRGAS USA LLC _ AKZO NOBEL PAINTS, LLC CONTRACT MAINT/HYDRO TEST, OPER SUPPLIES, RENTALS CREDIT BALANCE 1,305.48 28.50 6 1012201412,61-00 ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 61.00 7 VARIOUS ALL PRODUCTS AUTOMOTIVE, INC. VEHICLE MAINT SUP, MAINT SUPPLIES/EOPT 295.20 8 1011801-408.34-00 ALPHAGRAPHICS PRINTING BUDGET BINDERS GREEN TABS 141.29 9 1011804408.73-00 IALTURA COMMUNICATION SOLUTIONS LLC PHONES 705.00 10 1012201-412.34-00 AMERICAN SOLUTIONS FOR BUSINESS PRINTING 2,629.27 11 1012202-412.26-03 AMSOIL, INC. VEHICLE MAINT SUP 481.42 12 VARIOUS ANDRES MEDICAL BILLING LTD AMBULANCE CHARGES/AUG 13 20,703.50 13 2033202-422.57-00 ARROW ROAD CONSTRUCTION CO. MFT RESURFACING CONTRACT 22,005.00 14 VARIOUS ASR-KALE UNIFORMS UNIFORMS 3,574.95 15 2101704407,32-02 AT&T MOBILITY TELEPHONEICELLULAR 202.28 16 5010000-110.0240 BARRY, JOHN FINAL BILL CREDIT REFUND 17.17 17 1010000-343.22-00 BLUE CROSS BLUE SHIELD AMBULANCE FEE REFUNDS 77.19 18 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS JAN 14 408,130.35 19 1013202422.26-03 BRISTOL HOSE & FITTING VEHICLE MAINT SUP 42.66 20 21 VARIOUS & BROS, INC----- JOHN DEERE GATOR, VEHICLE MAINT SUP VEHICLE MAINT SUP, MAINT SUPPLIES/EOPT, SMALL TOOLS, OPER SUPPLIES _ 8,956.16 142.45 _ __B_UCK VARIOUS CAROUEST AUTO PARTS-HANOVER PARK 22 1012201-412.61-00 CAVANAUGH&ASSOCIATES PROF SERV/MED EVALUATION 5,526.62 23 1011804-408.22-00 CDW GOVERNMENT, INC. OPER SUPPLIES 62.20 24 1012206412.2140 CHARNSTROM OFFICE SUPPLIES 43.45 25 1013205422.22-00 CHICAGO SIGN DESIGN OPER SUPPLIES 465.00 26 1013202-422.22-00 CHICK CONSTRUCTION DBA Al SALT OPER SUPPLIES/SALT 44,367.05 27 1013204-422.22-00 CINTAS FIRST AID & SAFETY OPER SUPPLIES 35.32 28 VARIOUS CIVILTECH ENGINEERING, INC. LIVELY BLVD/THORNDALE AVE, BIESTERFIELD RD IMPROVEMENT, LIVELY BLVD/PHASE II 20,454.91 29 1011102401.61-00 CLARK BAIRD SMITH LLP PROF SERV/LEGAL 3.522.50 30 1011601406.61-00 1CLS BACKGROUND INVESTIGATIONS PROF SERWRECORDS 22.00 31 1013202-422.26-03 COFFMAN TRUCK SALES, INC. VEHICLE MAINT SUP 56.76 32 VARIOUS COLLEGE OF DUPAGE BASIC RECRUIT ACADEMY, CRIMINAL INVESTIGATION NEW DETECTIVE TRAINING 0. MORALES, A. GARZA, S. ROHMAN 6,394.00 33 2101704407.69-00 COMCAST CABLE SERV AGREEMENT/CABLE 33.75 34 VARIOUS COMED 8111 UTILITIES 9,014.32 35 1013202-422.65-02 COMED 6112 JUTILITIES 3,133.83 36 3013101460.83-00 COMED AN EXELON COMPANY REMOVE TRANSFORMER FIRE ADMIN DEMO/SITE PREP 3,430.51 37 1013202422.22-00 CONSERV FS OPER SUPPLIES 2,114.25 38 1013202422.65-02 CONSTELLATION NEW ENGERGY, INC. UTILITIES 4,954.84 39 1011801408.69-00 COOK COUNTY RECORDER OF DEEDS SEWER LIEN 50.25 40 2083103421.61-02 COSTAR GROUP INC REAL ESTATE SERVICES 994,02 41 3013101460.83-00 CRESCENT ELECTRIC SUPPLY CO FIRE ADMIN DEMO/SITE PREP 1,640.10 Fully Reimbursable Padlally Reimbursable Village of Elk Grove Accounts Payable Warrant 02/25/2014 VARIOUS VENDOR42 DAILY HERALD/CHICAGO 661014 ADVERTISING 195.75 43 1013205-422.56-01 DAKOTA SECURITY SYSTEMS, INC. ENVELOPE DEPOSITORY 3,105.00 44 5010000-110.02-00 DELTA MAX FREIGHT SYSTEM FINAL BILL CREDIT REFUND 200.00 45 1013101-421.41-00 DEPT OF FINANCIAL & PROF REGULATION MEMBERSHIPS C. CZERNECKI, G. KAPLAN. K. GONSUR 450.00 46 - 47 1011101-001.18-00 _ _ 1013205-422.56-01_ DLS CUSTOM EMBROIDERY D-OOR _SYSTE_MS, INC. UNIFORMS CONTRACT MAINT/DOORS JACKETS ._.--__ 805.00 _.___._-_ 555.05 48 2083103-421.85-00 ENGINEERING RESOURCES ASSOC., INC. DEVON AVE BRIDGE RAILINGS PROJECT 451.80 49 1012102-411.27-00 ESSENTIAL EQUIPMENT SOLUTIONS HAZMAT SUPPLIES 569.44 50 2101704-407.69-07 E-VERGENT.COM, LLC T-1 LINES 289.00 51 1012201-412.42-00 FBINAA NORTHERN DIVISION POLICE TRAINING SCHMIDT, WALSH, NOWACKI 75.00 52 VARIOUS FEDEX POSTAGE 141.37 53 1012102-411.26-03 FIRE SERVICE, INC. VEHICLE MAINT SUP 57.19 54 1013202422.26-03 FORCE AMERICA, INC. IVEHICLE MAINT SUP 199.71 55 1012103-411.26-03 FRIENDLY FORD IVEHICLE MAINT SUP 66.72 56 2083103421.61-02 GIS PLANNING, INC. MARKETING CAMPAIGN 6,400,00 57 1012102-411.26-03 IGLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 401.21 58 5010000-110.02-00 GOUNARIS FAMILY LLC CREDIT BALANCE REFUND 71.25 59 1011801-408.45-00 GOVERNMENT FINANCE OFC ASSOC. GAAFR NEWSLETTER 50.00 60 1013205422.24-00 GRAINGER - 801891029 HOUSEHOLD SUPPLIES 77.48 61 5010000-110.02-00 GROTE, DONALD FINAL BILL CREDIT REFUND 64.70 52 VARIOUS GROVE SHOE REPAIR UNIFORMS, CONTRACT MAINT 64.00 63 VARIOIS GUARDIAN DENTAL_____ _ PREMIUMS JAN & FEB 2014 4,300.74 64 1010000-352.00.00 HARROLLE, TERRY REFUND LOCAL FINE 25.00 65 1012107411,24-00 HD SUPPLY FACILITIES MAINTENANCE HOUSEHOLD SUPPLIES 77.32 66 VARIOUS HD SUPPLY WATERWORKS, LTD METER REPAIR, OPER SUPPLIES 1,722.73 67 VARIOUS HEALTHSMART BENEFIT SOLUTONS DENTAL ADMIN/COBRA FEES FEB 14 2,727.10 68 1012103411.22-00 HENRY SCHEIN, INC. OPER SUPPLIES 119.24 69 5010000-110.02-00 HOLZKAMP, WILLIAM & NANCY CREDIT BALANCE REFUND 47.50 70 VARIOUS HOME DEPOT CREDIT SERVICES SMALL TOOLS, OPER SUPPLIES, MAINT SUPPLIES/EQPT & BLOGS, VEHICLE MAINT SUPPLIES 691.05 71 5013303481,26-02 HYDROAIRE SERVICE, INC. MAINT SUPPLIES/EQPT 3,330.00 72 1012108-411,42-00 IBPCEU HEALTH PROF SEMINAR J. SLOGER 79.00 73 1012101411.61-00 IL FIRE CHIEFS ASSN BC TESTING SERVICES 2,820.00 74 1012105411.41-00 ILFIRE INSPECTORS ASSN MEMBERSHIPS W. ESCONDO/R. MARSHALL 95.00 75 VARIOUS INTERSTATE BATTERY SYSTEM VEHICLE MAINT SUP 316.85 76 1011803-408.34-00 INTL IDENTIFICATION, INC. PRINTING/TAGS PETS, MOTORCYCLE, DEALER 600.85 77 l012201412.18-00 J.G.UNIFORMS, INC. UNIFORMS 1,147.44 78 79 5010000-110.02-00 1013201-422.01-01 KASAK, CARL _ _ __ KATCOESKE DEVELOPMENT, INC. CREDIT BALANCE REFUND REFUND DEPOSIT 15.11 RB/2500 LUNT AVE 80 1013201422.63-01 KESKES, ELGIN INSURED REPAIRS 5 500,00 5,500.00 81 1012201-412.55-00 KONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRINTER 26.40 82 1011803408.34-00 LARSEN ENVELOPE CO., INC. PRINTING ENVELOPES 522.20 83 VARIOUS LECHNER & SONS RENTALS MATS & UNIFORMS 1.745.27 84 VARIOUS LEGEND ELECTRICAL SALES OPER SUPPLIES 122.17 85 1012202412.26-03 LUND INDUSTRIES, INC. VEHICLE MAINT SUP 82.46 86 VARIOUS LYONS PINNER ELECTRIC, INC. SERV AGREEMENT/STREET LIGHTS 12,131.60 87 5010000.110.02-00 MALINAKOVA, IVANA CREDIT BALANCE REFUND 31.35 68 1013205422.26-02 IMASTER TRUCK & TRAILER LLC MAINT SUPPLIES/EQPT 38.69 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 02/25/2014 2083103421.61-02 VENDOR89 MATTHEW D. WALKER PUBLISHING LLC MARKETING PROGRAM THE ELK GROVE BOOK I 950.00 90 F VARIOUS MC CANN INDUSTRIES, INC. VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT, OPER SUPPLIES 3,412.17 91 1013204422.22-00 MC MASTER-CARR SUPPLY CO OPER SUPPLIES 68.25 92 93 1013202422.55-00 _ 1012103-41126-02 MEADE ELECTRIC COMPANY_, INC. _ MED-TECH RESOURCE, INC. SERV AGREEMENT/STREET SIGNS MAINTSUPPLIES/EOPT 2,_456.00 _ _ ___ 71.48 94 2101704407.56-02 MERANDA, MICHAEL JR. CONTRACT MAINT/EGTV VIDEO 2,612.61 95 5010000-110.04-00 METRO WATER RECLAMATION DISTR SEWER SERVICE AGREEMENT 1ST INSTALLMENT 2014 12,284.24 ' 96 1010000-223.13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE JAN 14 291.32 ' 97 5013302-481.41-00 MID CENTRAL WATER WORKS ASSOCIATION MEMBERSHIPS BERNHOLOT/SAMMARCO/BLANCHFIELD 100.00 98 1012201412.56-02 MIDCO, INC. CONTRACT MAINT/DVR REPAIR 170.00 99 1013202-422.81-00 MIDLAND STANDARD ENGINEER & TESTING THORNDALE AVE WATER MAIN 1.022.00 100 VARIOUS MILLER INDUSTRIAL-DEVON OPER SUPPLIES, MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP, SMALL TOOLS 795.16 101 1013205-422.55-00 MIMOSA INTERIOR LANDSCAPE SERV AGREEMENT/PLANTS 377.00 102 VARIOUS MONROE TRUCK EQUIPMENT VEHICLE MAINT SUP, SMALL TOOLS 1,026.43 103 1012201412.61-00 MORRISON ASSOCIATES, LTD PROF SERV/CONSULTATION WORKPLACE VIOLENCE 525.00 104 1010000-322.10-00 MOSCOSO, ELVA REFUND VEHICLE STICKER 25.00 105 1011804408.22-00 MURNANE PAPER CO OPER SUPPLIES 1,371.00 106 50133014181.18-00 NAILOR, SCOTT T UNIFORMS SAFETY SHOES 125.34 107 108 VARIOUS NAPA AUTO PARTS NFPA VEHICLE MAINT SUP, OPER SUPPLIES, MAINTSUPPLIES/EQPT 519.34 7013101-021.45700 PUBLICATIONS 204.03 109 1010000-343.13-01 NGS REFUND AMBULANCE BILL 348.54 110 10121WA11.65-01 NICOR GAS 5407 UTILITIES 3,043.37 111 VARIOUS NORTH EAST MULTI REGIONAL TRAINING CYBER BULLYING TRAINING K. DREDGE, S. GARRISON, M. MCINTYRE 447.00 112 1012201-412.41-00 NORTH SUBURBAN ASSOCIATION MEMBERSHIPS SCHMIDT, WALSH, NOWACKI 150.00 113 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM MEMBER ASSESSMENT/MARCH14 50,043.25 114 1012103-411.69-00 NORTHWEST COMMUNITY HOSPITAL ANNUAL INCIDENT UPLOAD FEE 876.86 115 VARIOUS NORTHWEST MUNICIPAL CONFERENCE LEGISLATIVE MEETING TRUSTEE PETRI, J. CAREY 90.00 116 1013202-422.26-03 NORTHWEST TRUCKS, INC. VEHICLE MAINT SUP 245.78 117 VARIOUS OFFICE DEPOT CORP SALES OFFICE & OPER SUPPLIES 188.95 116 5010000-110.02.00 ORKIN EXTERMINATING CREDIT BALANCE REFUND 95.00 119 5013303-481.26.03 P & G KEENE ELECTRICAL VEHICLE MAINT SUP 165.00 120 1012101-411.18-00 PAUL CONWAY SHIELDS UNIFORMS 935.50 121 1011804408.61-00 PETERS & ASSOCIATES NETWORK SUPPORT 6,723.75 122 1012103-411,22-00 PHYSIO CONTROL CORP. OPER SUPPLIES 358.90 123 1010000-121,04-00 PITNEY BOWES POSTAGE BY PHONE POSTAGE REFILL METER #1360957 4,500.00 _ _124 125 _ _1011804408.73-00 5010000-110.02-00 PLANTE & MORAN, PLLC _ _ PONTRELLI, DEAN & PAM ERP SOFTWARE SYSTEM _ CREDIT BALANCE REFUND 5,060.00 ____ 23.91 126 1013203422,56-08 POWELL TREE CARE, INC. CONTRACT MAINT/TREES 12,700.00 127 VARIOUS PROSAFETY OPER SUPPLIES 154.30 128 2083103421.61-02 RED CAFFEINE, INC. MARKETING CAMPAIGN 15,025.00 129 VARIOUS REDDY SERVICE, INC. PRINTING SCRATCH PADS, BUSINESS CARDS/A. PETERS, C. LOAN 263.47 130 1010000-154,00-00 RITROSI, JOSEPH A. REFUND LOCAL FINE 50.00 131 1013204422.22-00 ROSELLE ACE HARDWARE OPER SUPPLIES 17.07 132 1013202422.22-00 RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES 1.098.90 133 VARIOUS SERVICE COMPONENTS, INC. VEHICLE MAINT SUP 56.52 Fully Reimbursable Parlially Reimbursable Village of Elk Grove Accounts Payable Warrant 02/25/2014 134 2101704407.61-00 VENDOR SIGNORELLA, RICHARD PROF SERNIDEO PRODUCTION 525.00 135 1013202A22.56-03 SPRING ALIGN OF PALATINE, INC. VEHICLE MAINT 2,552.20 136 5013303-481.56-02 STANDARD EQUIPMENT COMPANY RACKMOUNT PC 8 SOFTWARE 7,965.00 137 VARIOUS STANDARD INDUSTRIAL 8 AUTOMOTIVE WATER PRESSURE WASHER 5,149.00 138 139 VARIOUS 5010000-110A2.00 STEINER ELECTRIC CO. STOCK, MICHAEL VEHICLE MAINT SUP CREDIT BALANCE REFUND 840.27 38.00 140 VARIOUS SYMETRA PREMIUMS FEB14 78,433.92 141 1012208-412.69-00 TAURUS ENGRAVING ENGRAVING SERVICES 210.00 142 1013204-422.22-00 TERRACE SUPPLY COMPANY OPER SUPPLIES 158.97 143 VARIOUS THE ALPHABET SHOP, INC. MESSAGE INSERT HOLDERS, PAYMENT DROP BOX SIGN, OPER SUPPLIES 1,100.00 144 VARIOUS ITHIRD MILLENNIUM ASSOC., INC. UTILITY BILLS 2,685.59 145 1013202-422.22-00 THOMAS MERRYMAN OPER SUPPLIES/SALT 55,310.50 146 1013202-422.22-00 TRAFFIC CONTROL 8 PROTECTION OPER SUPPLIES 147.00 147 1012203Al2.69-00 TRANS UNION CORPORATION REPORT SERVICES 40.04 148 3013202-460.85-00 TRANSYSTEMS CORP HIGGINS OVERPASS PHASE III 22,106.45 149 1010000-154.00-00 TRIPLE L REFUND CONTRACTOR LICENSE 50.00 150 151 1010000-343.13-01 1013203-422.56-03 UNITED HEALTHCARE _ _ _ UNIVERSAL HYDRAULIC SVCS 8 SALES REFUND _ VEHICLE MAINT AMBULANCE BILL 703.63 140.00 152 VARIOIS UPS STORE 0703 POSTAGE 37.25 153 4021801-470.91-03 US BANK BONDS/SERIES 2007 FEES 1.000.00 154 VARIOUS US PLUMBING 8 HEATING SUP CO MAINT SUPPLIES/EQPT _ 195.14 155 5010000-110.02-00 VENTEC USA CREDIT BALANCE REFUND 21.31 156 2083103-421.61-02 VISION INTERNET PROVIDERS, INC. SITE TECH SUPPORT 34.65 157 5013304481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 184.61 158 5010000-110.02-00 WANG, YAPING FINAL BILL CREDIT REFUND 3.87 159 VARIOUS WAREHOUSE DIRECT OFFICE SUPPLIES 156.70 160 VARIOUS WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP 1,315.38 161 1012102-411,56-03 WHELEN ENGINEERING CO., INC. VEHICLE MAINT 185.00 162 1013205-422.23-00 WHITE CAP CONST, SUPPLY SMALLTOOLS 419.44 163 1011801A08.55-00 WHITE WAY SIGN COMPANY CONTRACT MAINT/SIGNS 696.59 164 1013202-422.26-03 WHOLESALE DIRECT, INC. VEHICLE MAINT SUP 68.05 165 1011102-401.61-00 WILLIAM J. PAYNE PROF SERV/RETAINER FEB 14 750.00 156 5013304481.85-04 WILLS BURKE KELSEY ASSOCIATES, LTD UNIVERSITY CULVERT 1,289.50 167 1011804-408,55-00 WORKSRIGHT SOFTWARE, INC. SERV AGREEMENT/SOO MAINT 375,00 1 88 2092101415.la-00 WS DARLEY&CO UNIFORMS 1.815.00 169 1012201AI2.55-00 XEROX CORPORATION (DALLAS,TX) SERV AGREEMENT/COPIER 571.92 948,925.01 Fully Reimbursable Partially Reimbursable COMMERCE BANK COMMERCIAL CARD AGREEMENT THIS COMMERCE BANK COMMERCIAL CARD AGREEMENT is made and entered into as of the Effective Date by and between Commerce Bank, a Missouri bank and trust company ("Commerce") and Village of Elk Grove Village, Illinois ("Customer"). DEFINITIONS. The following terms shall have the following meanings: a. "Administrator" means, individually and collectively, one or more employees, officers, directors, or agents of Customer who are designated by Customer to assist Commerce in the administration of the Program. b. "Agreement" means this Commerce Bank Commercial Card Agreement and all Addenda from time to time executed by the parties and attached hereto, and all amendments to the foregoing. C. "Cardholder Agreement" means that agreement delivered to each Employee Cardholder which governs the use of the Commercial Cards, as amended from time to time. d. "Commercial Cards" means the Visa or MasterCard Commercial Cards and the numbers associated with the Commercial Cards issued by Commerce to Employee Cardholder(s) and the account numbers issued by Commerce and assigned to Customer without an associated plastic card under the Program. e. "Customer" means Customer and any of its officers, directors, agents and employees who utilize the Commercial Cards. f. "Effective Date" shall be defined as set forth in Section 18. g. "Employee Cardholders" means, collectively, those designated officers, directors, agents and employees of Customer. It. "Indemnification Law" means any law (including, without limitation, any statute, regulation, ordinance, rule, budget law or any case law) applicable to Customer (whether federal, state, local or otherwise) that has the effect of limiting or restricting Customer's power, right or authority to undertake, or make payment pursuant to, any obligation to contractually indemnify third parties. i. "Program" means the Commercial Card Program administered by Commerce as set forth in this Agreement. j. "Public Record Law" means any state's law which provides that Customer's contracts are open and available to the public. k. "Unauthorized Charge" means the use of a Commercial Card by a person, other than the Customer, who does not have actual, implied or apparent authority for such use, and from which the Customer receives no benefit. 2. PROGRAM. a. During the term hereof, and subject to the terms and conditions of this Agreement, Commerce agrees to provide Customer with the Program and to issue Commercial Cards to Customer and/or Commercial Cards to Employee Cardholders. b. Commerce shall issue Commercial Cards to the Customer, provided that a Commercial Card issuance request has been made by an Administrator in the form required by Commerce; and/or Commerce shall issue a Commercial Card to each Employee Cardholder designated by Customer, provided that (i) each such designated Employee Cardholder has a business or commercial purpose for the Commercial Card, and (ii) a card issuance request has been made by an Administrator in the form required by Commerce. C. Each Commercial Card shall be valid for the term indicated thereon, unless such Commercial Card has been canceled by Commerce pursuant to the provisions of this Agreement or at the request of Customer. d. Commerce acknowledges the ability of Customer to revoke any authority given to an Administrator, at Customer's discretion upon proper notice to Commerce; provided, however, that Customer shall remain liable for all charges made to each Commercial Card as provided in this Agreement. e. Commerce acknowledges the ability of Customer to cancel the Commercial Card issued to any one or more Employee Cardholder(s), at Customer's discretion upon proper notice to Commerce; provided, however, Customer shall take all reasonable actions necessary to retrieve the Commercial Card issued to Employee Cardholder and shall immediately destroy the retrieved Commercial Card. f Customer acknowledges that Commerce is relying upon Customer to perform its standard due diligence on its vendors. Customer represents that each vendor to whom it will send payment is duly authorized to do business. 3. BILLING PROCEDURES. Central Billed Accounts: Except as otherwise provided herein, Customer shall be liable for all charges made to each Commercial Card. Charges shall be set forth on a billing statement and shall 1012013 Confidential be paid by Customer as agreed in Addendum A attached hereto and incorporated herein by this reference, and as set forth herein. Except for a proven Unauthorized Charge or as otherwise expressly provided herein, Customer shall pay Commerce for all charges made to each Commercial Card and/or Employee Cardholder's Commercial Card within the time period provided in Addendum A. Commerce shall have no duty or obligation to inquire into the nature of any transaction charged by a Customer or Employee Cardholder (e.g., whether such transaction was for a business or personal use). 4. PROGRAM ADMINISTRATOR. Upon signing this Agreement, Customer shall designate one or more Administrator(s) to assist Commerce in the administration of the Program. Customer must execute and deliver proper documentation authorizing said Administrator to act for and on behalf of Customer. Customer shall be responsible for all transactions initiated or authorized by the Administrator. Customer agrees that Commerce will not be liable for losses arising from or as a result of the negligence or willful misconduct of Customer's Administrator, including but not limited to Administrator's failure to properly enter and/or transmit payment requests. If Customer permits any person or entity other than the documented Administrator to perform any duty or responsibility of the Administrator, Customer shall be deemed to have authorized that person to act as an Administrator and perform duties of an Administrator. In addition to any other duties listed elsewhere in this Agreement, as well as any other duties reasonably requested by Commerce, the Administrator shall undertake the following duties on behalf of Customer: a. The Administrator shall have the responsibilities assigned in the Program Administrator Delegation document provided by Customer to Commerce, including, without limitation, the ability to request that Commerce issue Commercial Cards to Customer's employees and/or payment to Customer's vendors in connection with the Program, to suspend accounts, to order or block cash advances, wire transfers and convenience checks, and to perform any other maintenance activity. b. The Administrator shall be familiar with all aspects of the Program, including, but not limited to, Program procedures, number and status of Commercial Cards, employment status of Employee Cardholders, notice requirements, any disputed transactions, Employee Cardholder credit limits, statement cycles, billing and payment procedures, general program parameters and status of delinquent charges, if any. C. The Administrator shall be responsible for notifying Commerce, in writing, about changes in authorization codes. d. The Administrator shall advise Commerce of any Employee Cardholder's termination of employment. C. The Administrator shall take all reasonable actions necessary to retrieve Commercial Cards issued to Employee Cardholders whose employment has terminated. Such Commercial Cards shall be immediately destroyed. f The Administrator shall be proficient in the use of the online Service(s) selected by Customer as described in Section 14. 5. FEES. Commerce shall be paid fees and charges, if applicable, set forth in Addendum A. Fees may be subject to change from time to time by Commerce upon ninety (90) days' prior written notice unless otherwise specified in Addendum A. 6. LINE OF CREDIT. Commerce will establish a maximum line of credit amount for Customer. a. All amounts charged to the Commercial Cards together with any fees and charges owed to Commerce by Customer in connection with the Program, may not exceed, in the aggregate, the line of credit amount unless Commerce in its sole discretion authorizes such charges. b. Commerce may, at any time in its sole discretion, increase the amount of Customer's line of credit without prior notice. C. Commerce may, at any time in its sole discretion, decrease the amount of Customer's line of credit upon thirty (30) days' prior written notice to Customer; provided, however, that Customer may elect to terminate this Agreement by written notice to Commerce during such thirty (30) day notice period; provided, further, Customer agrees that if any amounts are outstanding on the Commercial Cards which exceed the adjusted line of credit amount, Customer will immediately pay Commerce such excess amounts. d. From time to time, Commerce may request and Customer shall produce financial records relating to the financial condition of Customer. Customer shall produce such records not later than thirty (30) days following such request. Customer shall, upon reasonable request by Commerce, send its annual audit to Commerce within thirty (30) days of its completion by Customer's auditor. e. Collateral securing other obligations with Commerce, if any, will also secure this line of credit. 10M13 Confidential 7. TERM OF AGREEMENT AND TERMINATION. This Agreement shall remain in full force and effect until terminated by either party as herein set forth. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days' prior written notice. a. In the event Customer terminates this Agreement prior to the date that is three (3) years from the Effective Date, Commerce reserves the right to forego all revenue sharing payments for the Program due after termination. b. All Commercial Cards and/or related accounts shall be deemed canceled effective upon termination of this Agreement or as otherwise provided herein, and all amounts outstanding under such Commercial Cards shall automatically become immediately due and payable in full by Customer without further notice. C. Notwithstanding the foregoing, either party shall have the right to terminate this Agreement immediately, and without notice, upon the occurrence of any one or more of the following events, whereupon the obligations of Customer arising hereunder and/or under the Commercial Cards shall automatically become immediately due and payable in full (except as otherwise provided by law): (i) Dissolution or liquidation of the other party; or (ii) Insolvency of the other party; or the institution by or against the other party of any bankruptcy or insolvency proceeding; or the appointment of a receiver or trustee for the other party; or the other party enters into an arrangement with, or for the benefit of, its creditors; or (iii) Any material adverse change in the financial condition of the other party; or (iv) Any default hereunder, or breach of the obligations undertaken herein, or in any other agreement by and between the parties hereto; or (v) Upon the occurrence of any event in any agreement which would allow Commerce to declare any indebtedness owing by Customer due and payable in full; or (vi) A change in the ownership of Customer, or a sale of all or substantially all of Customer's assets. 8. REPORTING. Commerce will, either directly or indirectly through its vendors, receive data from the transactions made with the Commercial Cards; such data will be delivered to Customer as specified herein. Commerce shall have no responsibility or liability for the capture, transmission, grouping, reporting, categorizing or any other act performed or required to be performed in connection with the foregoingdata that Customer's vendors are transmitting at the point of sale. 9. CUSTOMER LIABILITY. a. Except for a proven Unauthorized Charge, the Customer shall be solely liable for the payment of all charges incurred in the use of Commercial Accounts except as provided in paragraph (b) below. b. Customer shall not be liable for the payment of charges incurred in the use of Commercial Cards if such charges relate to: (i) Charges waived as set forth in Visa Waiver of Liability or MasterCard Zero Liability documentation, as amended from time to time; (ii) Commercial Card transactions after the original closure request date for a Commercial Card where the request by Customer was made in accordance with the terms of this Agreement during normal business hours; or (iii) The use of a stolen Commercial Card if the Commercial Card is reported stolen via facsimile, electronic mail, or telephone as provided in this Agreement within twenty-four (24) hours after Customer or its Administrator, including, without limitation, any Employee Cardholder, discovers, or, using reasonable care should have discovered, the theft of the Commercial Card; provided that if the Commercial Card is not reported stolen within such time frame, Customer shall be liable for all charges associated with the stolen Commercial Card until the date Customer notifies Commerce of such theft. 10, ASSIGNMENT. Neither party shall sell, assign or transfer this Agreement or any part thereof without the prior written consent of the other party; provided, however, Commerce may, without the consent of Customer, assign any or all of its rights and obligations under this Agreement to its parent, any subsidiary (of Commerce or its parent), or any affiliate (of Commerce or its parent) or to any other party pursuant to a merger, acquisition, consolidation, reorganization, or a sale of all or any portion of its assets. 11. NOTICES. All notices hereunder shall be in writing and shall be deemed duly given when personally delivered, when delivered by recognized overnight courier, or three (3) days after mailing if sent by certified or registered 10/2013 Confidential United States mail, return receipt requested, postage prepaid, to the appropriate party at the address set forth below, or at such other address as the applicable party may indicate from time to time in writing. Notice hereunder shall be sent: If to Commerce: If to Customer: Commerce Bank Village of Elk Grove Village, Illinois Attn: Commercial Card Services Attn: Diane Gleich 811 Main Street 901 Wellington Ave. Kansas City, MO 64105 Elk Grove Village, IL 60007 Communications with Commerce concerning disputed billings shall be made by mail to Commercial Card Services, 811 Main Street, Kansas City, Missouri 64105 or by phone at 800-892-7104. 12. CONFIDENTIALITY. Commerce and Customer will keep strictly confidential and will not use or disclose to any third party or to any employee, officer, director or agent (except on a need to know basis) for any purpose whatsoever (other than as contemplated herein or for a business evaluation of the Program performed by either party) all or any portion of the contents of the Program, including but not limited to, any of the terms of, conditions of or other facts concerning the Program and any written or oral information furnished by Commerce or by Customer which is either nonpublic, confidential or proprietary in nature unless such use or disclosure is lawfully permitted or is mutually agreed upon in writing by Customer and Commerce; provided, however, Customer understands and acknowledges that affiliates of Commerce and vendors of Commerce will assist in the implementation and maintenance of, and provision of various services under, the Program; and provided, further, that Commerce may use Customer's name, Customer -provided logo, general industry/business description, and Customer's general, non trade -secret product usage in Commerce's customer listings and in its sales presentations without obtaining Customer's prior consent. In the event Customer is subject to a Public Record Law, Customer shall comply with the provisions of this Confidentiality paragraph only to the extent that such compliance is in accordance with the applicable Public Record Law. 13. INDEMNITY. a. Customer Obligation To the extent permitted under the Indemnification Laws, Customer agrees to defend, indemnify and hold harmless Commerce and its officers, directors, agents and employees from and against any and all claims by third parties (including, without limitation, Employee Cardholders, Customer's vendors or its Administrator) and all costs (including reasonable attorneys' fees), expenses and liabilities incurred by Commerce in connection with such claims, arising from or as a result of the establishment and use of the Program, provided that such claims are not the result of or connected with the gross negligence or willful misconduct of Commerce or the violation by Commerce of any law or regulation relating to credit cards. Customer acknowledges that the pricing provided in Addendum A is based on including this indemnification. b. Commerce Obligation Commerce agrees to defend, indemnify and hold harmless Customer and its officers, directors, agents and employees from and against any and all claims by third parties and all costs (including reasonable attorneys' fees), expenses and liabilities incurred by Customer in connection with such claims, arising from or as a result of the gross negligence or willful misconduct of Commerce, provided that such claims are not the result of, or connected with, the gross negligence, or willful misconduct of Customer or the violation by Customer of any law or regulation relating to Commercial Accounts. C. Limitation of Commerce Obligation. In no event shall the amount of COmmel'Ce'S obligation under Section 13(b) exceed the maximum amount that Customer would be legally permitted, under the Indemnification Laws in effect as of the date of the event giving rise to such obligation of Commerce, to pay or contractually incur (whichever amount is lower) under Section 13(a) as of such date. 14. ELECTION OF ON-LINE SERVICES. Customer has elected certain online Service(s) (each a "Service," collectively, the "Services.") The Services are Internet based customer service offerings that enable Customers to inquire about accounts and transaction information, submit account change requests and download information about accounts, among other capabilities. Customer understands and accepts the risks inherent in the use of the Internet for each Service, including the potential for the risk of loss. Except as may otherwise be provided in paragraph 9 of the Agreement, Commerce is not responsible for any loss associated with the Customer's use of any Service. By electing a Service, Customer agrees to pay the fees associated with the Service, if any. In addition, Customer agrees to use each Service only as provided in the User Guide relating to the Service in effect from time 1012013 Confidential A to time (the "User Guide") and according to the provisions contained in the Service License Agreement, if any, between Customer and the Service provider. Use of any Service will require a user name and password. Customer acknowledges that Commerce is entitled to rely on the use of the user name and password as authorization for any transaction initiated using each Service. Customer is responsible for all transactions initiated or authorized using any Service. The password Customer selects is for its use and protection. Customer agrees to: (a) not disclose the password or otherwise make it available to anyone else; (b) use the password as instructed in the User Guide; (c) be liable for the password and for its use as described in the Agreement and/or the User Guide. 15. MISCELLANEOUS. a. Relationship: Nothing contained in this Agreement shall be construed to create any relationship for brokerage, agency, joint venture, partnership or employment between Commerce and Customer. b. No Implied Waivers: The rights of any party under any provision of this Agreement shall not be affected by its prior failure to require the performance by the other party under such provision or any other provision of this Agreement, nor shall the waiver by any party of a breach of any provision hereof constitute a waiver of any succeeding breach of the same or any other provision or constitute a waiver of the provision itself. A waiver of any right or obligation hereunder must be in writing and signed by the parties to this Agreement. C. Remedies: In the event that either party breaches or violates any of the obligations contained in this Agreement, and in addition to the rights and remedies otherwise provided in this Agreement, the other party shall be entitled to exercise any right or remedy available to it either at law or in equity, including without limitation, termination of this Agreement, damages and injunctive relief. The exercise of any right or remedy shall be cumulative. d. Complete Agreement: Amendments: This Agreement constitutes the complete understanding between the parties hereto with respect to the subject matter hereof, and all prior oral or written communications and agreements with respect thereto are superseded. In the event of any inconsistency between this Agreement and any other agreements or documents relating to the transactions contemplated herein, this Agreement shall control. No alteration, amendment or modification of any of the terms and provisions in this Agreement shall be valid unless made pursuant to an instrument in writing signed by the parties hereto. C. - Successors and Assigns: All the terms and provisions of this Agreement shall inure to the benefit of, and be binding upon, the parties hereto and their respective successors and permitted assigns. f. Severability: The invalidity or unenforceability of any one or more portions, sentences, clauses or paragraphs in this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement or any part thereof. 91 Force Maieure: Commerce shall not be in default of this Agreement to the extent that performance of its obligations is delayed or prevented by reason of any act of God, war, terrorism, fire, explosion, flood, act of government or any act or omission of a third party, including, but not limited to, telecommunications carriers and utilities or any other matter beyond its reasonable control. It. Patriot Act/ OFAC: Other Laws: Commerce complies with the USA Patriot Act and laws administered by OFAC (The Office of Foreign Assets Control). These laws mandate that Commerce verify certain information about customers. Commerce reserves the right, at any time, to request information that may assist Commerce in compliance with these laws. Customer agrees to promptly provide such information as requested by Commerce, including, without limitation, information about Employee Cardholders. In addition, Customer covenants to comply with any mandatory state or local laws applicable to Customer relating to this Agreement, including without limitation, any laws relating to appropriations or budgets. i. Survival: Notwithstanding anything to the contrary herein, Sections 3, 5, 6, 9, 11, 12, 13, 14, 15, 16 and 17 shall survive the termination of this Agreement. 10/2013 Confidential 16. LIMITATIONS. Commerce and Customer agree that: a. Commerce shall not be liable for any losses, claims, or liabilities incurred by Customer that arise from any third party's refusal to honor and/or make use of any Commercial Account. b. Customer agrees that Customer will not use any Commercial Account for any purpose that has been deemed illegal. C. Commerce shall not be liable for any special, indirect, punitive or consequential damages, even if advised of the possibility of such potential claim, loss or damage. 17. ELECTRONIC RECORDS. Customer agrees that this document and all paper records related to the transaction with which this document is a part and whether or not the paper records were submitted in advance of, contemporaneously with or subsequent to, the execution of this document may, at the option of the Commerce, be converted by any digital or electronic method or process to an electronic record or subsequently further converted or migrated to another electronic record format or electronic storage medium. Customer further agrees that upon conversion to an electronic record as authorized herein such electronic record shall be the record of the transaction and the electronic record shall have the same legal force and effect as the paper documents from which it was converted. Customer waives any legal requirement that any documents digitally or electronically converted be embodied, stored, or reproduced in a tangible media. Customer further agrees that a printed or digitally reproduced copy of the electronic record shall be given the same legal force and effect as a signed writing. In addition, Customer authorizes and agrees to destruction of the paper documents by Commerce upon conversion of the paper documents to a digital or electronic record. 18. EFFECTIVE DATE. Notwithstanding anything else contained herein to the contrary, this Agreement will be subject to Commerce performing due diligence and credit investigations and will be effective only upon execution by Commerce as of the date shown below (the "Effective Date"). IN WITNESS WHEREOF, this Agreement has been executed by the duly authorized officers of the parties hereto. Commerce Bank Village of Elk Grove Village, Illinois (Commerce) (Customer) By: By: Title: Title: Effective Date: 10/2013 Confidential 6 ADDENDUM A Pricing and Payment Schedule Program Pricing Term The pricing outlined herein will expire in 60 days from January 21, 2014 unless a Commercial Card Agreement is executed. Late Fee for Central For each payment not received by the payment due date shown on the billing statement, a late fee will be charged. The late fee for the Bill Accounts respective Commercial Card or account will be 2.5%of the amount past due. Cash Advance Fee All cash advances will be assessed a cash advance fee of 3.0%ofthe cash advance amount with a $3.00 minimum. Visa and MasterCard purchases, cash withdmwals and cash advances made in currencies other than U.S. Dollars will be convened to U.S. Dollars under regulations established by Visa International and MasterCard International. Visa conversion will be at a rate selected by Visa from the range of rates available in wholesales currency markets for the applicable central processing date, which may vary from the rate Visa itself receives, or the government -mandated rate in effect for the applicable central processing date. MasterCard International Service conversion rate will be selected by MasterCard, typically either a government -mandated rate or a wholesale rate provided to Fee MasterCard. Conversion to U.S. Dollars may occur on a date other than the date of the transaction. Therefore, the conversion rate may be different from the rate in effect at the time of the transaction. Customer agrees to pay the convened amount, plus art international service fee in the amount of 2% of the transaction amount on purchases and Man cash withdrawals and cash advances. For purchases, cash withdrawals and cash advances made in U.S. dollars outside of the United States and its territories, you agree to pay the transaction amount plus a 1%service assessment fee. The periodic rate finance charge begins to accrue on the transaction date of any cash advance and is computed by applying the periodic rate to the average daily balance. Whenever payment in full is credited to the Employee Cardholder account by the statement due date, no additional periodic rate finance charge will be billed on a later statement to collect the periodic rate finance charge earned from the billing statement date to the date of actual payment. Cash advances include advances made by means of convenience checks, an electronic device or machine, a teller of any financial institution, by means of a balance transfer from another credit card, for the purchase of wire transfers, non -US currency, traveler's checks, [nick stop transactions, tax payments, money orders, bets, lottery tickets Finance Charge on and casino gaming chips. Cash Advances A minimum finance charge of $.50 will be imposed in any billing period for which a finance charge is payable. Each Employee Cardholder account will accrue a finance charge at a periodic rate equal to 4.90/a in excess of the Prime Rate, fixed monthly, divided by 12. As used herein, the "Prime Rate" is the rate published in The Wall Street Journal in its column called "Money Rates" on the last business day of the month immediately preceding the first day of the applicable billing cycle. No representation is made that the Prime Rate is the lowest, the best or the favored rate of interest. If for any reason The Wall Street Journal no longer publishes the "Money Rates" column, then Commerce will choose a new index based on comparable information. Other Fees Overnight Delivery of Replacement Card $25 per occurrence Federal Express Delivery of Bulk Cards Price Quote Basic Card Design NO CHARGE Ultra -graphic Card Design $500 one- time fee (waived) Full Customized Plastic and re -order Price Quote Returned Check Fee $29 per occurrence ACH Return $29 each after first occurrence Phone Payment $15 each after first occurrence $2 per statement after three occurrences Statement Reprinting Free through certain software products selected by Customer. Other For information, copies or other reports not specified in this Addendum, Commerce may charge Customer such fees as Customer and Commerce may agree from time to time. Commerce uses a'train the trainer model. Initial training for Program Administrators (in person, WEBX or by phone) is at no charge. Additional training for Program Administrators via WEBX or by phone is at no Software Training additional charge. It is the Bank's intention that the Proumm Administrator will train the cardholders and systems users on reporting and maintenance applications. If further training by Commerce is required for the cardholders and system users (in -person, WEBX or by Phone), Commerce will charge $250 per hour. 1012013 Confidential Reportingand Maintenance Tool Options ControlPay Implementation Fee`- $5,000 WAIVED Annual Maintenance Fee'• $500 WAIVED Routine maintenance and upgrades NO CHARGE Initial web -based or phone training for NO CHARGE Administrators- -AP File Layouts Standard — No Charge • Custom — in those instances where this effort will generate a cost over $3,000, Commerce will obtain a price quote for Customer. Reconciliation Reports Customized Programming • Standard — No Charge Custom — Commerce will obtain a price quote for Customer. Other Custom Programming • Commerce will obtain a price quote for Customer unless development is mutually agreed upon by Customer and Commerce. Development hours, beyond the initial 20 hours, we typically charged at a rate of $150.00 per hour. Commerce will generate a billing statement on a periodic basis as outlined below. All amounts owing on the Commercial Cards, including fees and charges, shall be due and payable in full on a grace period as outlined below, after the date of such statement. The statement will be transmitted to the Employee Cardholder or to Customer via U.S. Mail or made available by an alternative means as agreed upon by both parties. _ - REVENUESHARE 1) Commerce will pay Customer a revenue share on a monthly basis. 2) Total Monthly Net Volume is defined as gross purchases less credits, cash advance amounts, and fraudulent transaction amounts. 3) Monthly payments are based on the matrix schedule below. Payment tiers are calculated on total monthly net volume. 4) Customer shall have ninety (90) days from statement date to notify Commerce of any revenue sharing payment errors. Monthly Net Volume $0 - $166,666 Corresponding . $0 - $1,999,999 Day Grace - 0.95% $166,667 - $333,333 $2,000,000 - $3,999,999 1.00°/a $333,334 - $416,666 $4,000,000 - $4,999,999 1.05°/a $416,667+ $5,000,000+ 1.10% 1) Volume qualifying at Large Ticket Interchange (LTI) will be paid 0.50%. 2) Volume qualifying at Visa Large Purchase Advantage (VLPA) will be paid at 0.10%. 1012013 Confidential 3) Commerce reserves the right to withhold, suspend or modify payment for the following reasons: a) If the average transaction falls below $500 (Gross purchase volume / total transaction count) b) If Customer's average Interchange Rate falls below 2.25% c) If Interchange Rates become significantly altered by Visa and / or MasterCard d) If monthly volume contain fraudulent transactions e) If the revenue share payment is less than $10 0 If account become delinquent (central billed accounts only) 4) Commerce may (without written notice) adjust the revenue sharing percentages, as provided below, at the end of each calendar quarter following the Agreement Effective Date a) Adjustments are based on the U.S. Prime Rate, as published in The Wall Street Journal "Money Rates" column on the last business day of the month immediately preceding the first day of the applicable billing cycle b) Adjustments to revenue share based on Prime Rate fluctuations are not applicable while Prime Rate remains at, or below, the established 4.00% floor c) When the Prime Rate exceeds 4.00%, Commerce will adjust the revenue share percent payable using the grid below. Commerce will use the same grid to determine subsequent revenue share adjustments should the Prime Rate increase or decrease from any newly established Prime Rate level in future quarters d) The Established Prime Rate at the time of this contract is 3.25% For example, if Prime Rate is 5.00% at the end of a calendar quarter and Customer has a Weekly Billing Cycle and a 3-Day Grace Period, Commerce will reduce percentages in all revenue share tiers by 2 basis points (0.02%). "All line items noted with a"--" are the costs associated with establishing the Prograin as referenced in Paraginph 7 ofth A greenient. IN WITNESS WHEREOF, this Addendum A has been executed by the duly authorized officers of the parties hereto, and this Addendum A supersedes any prior Addendum A. Commerce Bank Village of Elk Grove Village, Illinois (Commerce) (Customer) By: By: Title: Title: Effective Date: 102013 Confidential (� 02/18/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Regulatory Sign Enhancement Program (Phase 111) BACKGROUND: On Tuesday, February 11, 2014, the Village opened sealed bids for the Regulatory Sign Enhancement Program (Phase 111). A total of one (1) contractor obtained bid documents, with one (1) submitting a bid on the project. Western Remac $232,212.90 Engineer's Estimate $231,423.15 This bid is approximately 0.3 percent higher than the Engineer's Estimate. Western Remac has successfully completed several projects including the first two Phases of the Regulatory Sign Program and several Business Park Gateway Signs. The project consists of the fabrication and installation of approximately 340 regulatory signs within the Business Park. The signs will have a black backing and will be mounted on a black post with a black cap. The boundary area for the third phase and final phase will be Landmeier Road to the north, Busse Road to the west, Thorndale Avenue to the south and Elmhurst Road to the east I recommend awarding the contract for the Regulatory Sign Enhancement Program (Phase 111) to Western Remac, Inc. in the amount of $232,212.90. Adequate funds for the project are available in the ICRC Fund. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Sammarco, Vito Created/Initiated Sammarco, Vito Approved Tromp, Christine Approved Carey, Joseph Approved Roan, Matthew Final Approval Pagel of 2 02/18/2014 TO: Christine Tromp, Director of Finance FROM: Diane Gleich, Accounting Supervisor SUBJECT: Request for ePayables 1 year trial period with Commerce Bank BACKGROUND: After meeting with several ePayables vendors, obtaining vendor match reports, checking references, and evaluating programs, I recommend we participate in a one year trial period with Commerce Bank's Control Pay ePayables program. Commerce has agreed to waive the required $5,500 implementation and maintenance fees if the contract is terminated prior to three years from the effective date. The Village will not incur any fees with this program, and would receive a monthly rebate of at least .95% of vendor payments made through the program. This rate is competitive with the other programs that were evaluated, the rebate is paid monthly instead of annually as the other vendors offered, and Commerce offers more assistance in getting vendors signed up in the program than the other options. The Village will not have to purchase any additional software, and not have a relationship with Commerce outside of this program. Commerce's program appears to be most successful with -hospitals and schools that are able to pay high volume supply vendors, and municipalities that pay for garbage collection and that also pay the City of Chicago directly for their water. While the Village does not have these same vendors to enroll in the program, the vendor match report which Commerce provided would project approximately $1,000,000 per year in vendor payments earning an approximate rebate of $9,500 per year for the Village. The vendors that are enrolled in the program would be paid by the following process: After the Board approves the Warrant, the Village will send an electronic file to Commerce identifying the participating vendors, the invoice numbers, and the amounts. Commerce will then notify the vendors appropriately of the details. The vendors will then log into their accounts with Commerce and retrieve their payments. Commerce will deduct the amounts actually retrieved by the vendors from the Village bank account on a weekly basis. This is similar to how our current procurement card charges are settled, except that the procurement card is paid monthly. Thank you for your consideration of this matter Pagel of 2 AGENDA REGULAR VILLAGE BOARD MEETING March 11, 2014 7:00 PM CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Michael Gates, Living Hope Church) 3. APPROVAL OF MINUTES OF February 25, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: February 28, 2014 $165,214.37 March 11, 2014 $441,132.75 6. CONSENT AGENDA a. Consideration to award a purchase contract to Air One Equipment, Inc. of South Elgin, IL for the purchase of Honeywell/Morning Pride firefighter turnout gear in an amount not to exceed $23,375 from the General Fund. (The Fire Department has standardized on the Honeywell/Morning Pride gear that has been customized to fit our specific needs. The current request is to purchase 10 complete sets of turnout gear and one additional pair of pants. (The Fire Department participates in a Honeywell/Morning Pride custom specification program that provides for substantial discounts to the vendor that successfully executes the specification. (The Fire Department initiated its custom specification through our local distributor, Air One Equipment, Inc. of South Elgin, IL. In turn, Honeywell/Morning Pride recognizes Air One Equipment as the Fire Department's Dealer of Record and extended their lowest possible pricing. (Adequate funds are available in the General Fund. (A report from the Fire Chief. recommending approval, is attached.) Page 1 of 4 b. Consideration to concur with prior authorization for an emergency purchase contract With R. Jones Trucking and Grading, Inc. of Elk Grove Village, IL as a broker for the delivery of 200 tons of bulk rock salt in the amount of $40,000. (The Village Board on March 26, 2013 approved ajoint purchasing requisition through the Illinois Department of Central Management Services (CMS) to procure up to a total of 3,360 tons of road salt. (The Village has purchased its full 120% option on the state contract and CMS is not allowing additional purchases at this time. (R. Jones Trucking and Grading, Inc., acting as a broker, has access to a supply of rock salt in the Chicago metro area and was able to obtain 200 tons of bulk rock salt on an emergency basis at a cost of $200 per ton for a total purchase amount of $56,000. (Funds will be reconciled at the end of the fiscal year for this purchase within the Public Works General Fund budget. (A report from the Director of Public Works, recommending approval, is attached.) c. Consideration to award a contract to Trane U.S. Inc. of Willowbrook, IL to furnish and deliver Rooftop HVAC Replacement Units for the Municipal Complex located at 901 Wellington Avenue in the amount of $143,257 from the Capital Projects Fund. (The existing Trane HVAC units are 27 years old. The Village requested Trane U.S. Inc. to provide a quotation to furnish and deliver Rooftop HVAC Replacement units for the Municipal Complex (901 Wellington Avenue). (The existing Rooftop Units are Trane and were installed when the building was constructed in 1987. (As part of this project, two 40 ton and two 17 1/2 ton HVAC units would be furnished and delivered for installation by a contractor to be determined. (The use of replacement units from Trane allows for integration into the building control system and minimizes the need to use retrofit curbs to adapt the units to the roofing system. (The quotation is direct from the manufacturer, Trane U. S. Inc. of Willowbrook, IL in the amount of $143,257. (The installation portion of the project will be bid separately. The long lead times required for manufacturing the larger rooftop units would potentially push the installation into the summer months, which would possibly require temporary cooling and could conflict with some of the activities planned for the Municipal Complex. (Adequate funds are available in the Capital Projects Fund. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a contract from the State of Illinois Joint Purchase Contract for the purchase of 3,360 tons of Bulk Rock Salt for the 2014-15 winter season at a maximum cost of $57 per ton to be paid from the FY 2014-15 Budget. (Illinois Central Management Services (CMS) is currently preparing bids for the FY 2014- 15 Road Salt Joint Purchasing Program. (The Village's current contract with CMS allows for the renewal of the contract for next winter at a cost not to exceed five percent (5%) over our current cost of $54.06 per ton. Page 2 of 4 Quantity increase is limited to twenty percent (20%). (The CMS contract allows for the purchase of 100 to 120 percent of the designated tonnage. (The Village intends to order 3,360 tons of Bulk Rock Salt in FY 2015. (Adequate funds are budgeted in the FY 2015 proposed budget. (A report from the Director of Public Works, recommending approval, is attached.) e. Consideration to adopt Ordinance No. 3370 (attached) authorizing Elk Grove Village to amend section 6-13-1-A of Chapter 13 of Title 6 of the Elk Grove Village Code by exempting unpaid ticket payments and emission testing failure suspensions from vehicle seizure and impoundment. (The State recently made changes to exempt these two violations from towing a vehicle. (A report from the Chief of Police, recommending approval, is attached.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Stomi Sewer Improvements c. 2014 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Communitv b. Committee for Smoke -Free Elk Grove c. Channel 6 Viewership Survey 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke Page 3 of 4 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION -Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 4 of 4 Village of Elk Grove Accounts Payable Month -End Warrant 02128/2014 1 1011801-408.32-01 VENDOR NAME JAT&T DESCRIPTIONS TELEPHONE/REGULAR DESC 2 AMOUNT 62.99 2 VARIOUS CALL ONE TELEPHONE/REGULAR 1,372.50 3 VARIOUS HARTFORD LIFE INS -PRIORITY ACCOUNTS LIFE INSURANCE FES 14 9,956.58 4 VARIOUS HEALTHSMART BENEFIT SOLUTONS DENTAL ADMIN/COBRA FEES MARCH 14 2,701.40 5 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS MARCH 14 122,658A9 6 1011801-408.61-00 ILLINOIS WORKERS' COMP COMMISSION IWCC ASSESSMENTS 276.48 7 VARIOUS INTL UNION OF OPERATING UNION DUES FEB 14 3,523.24 ' 8 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES FEB 14 847.44 ' 9 10 VARIOUS 1011201-402.69-00 JPMORGAN CHASEIPROCU_RE_ME_NT CARD .. MCFARLANE, NIGEL PROC CARD/SEE ATTACHED .___ REFUND 21,660.51 _. 35.00_- __-_ REGISTRATION FEE 11 1010000-223.07-00 METRO ALLIANCE OF POLICE UNION DUES FEB 14 2.121.74 ' 12 2022301-413.42-00 WAL-MART MEETING SUPPLIES 18.30 $ 166,214.37 Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 01/512014 through 02/04/2014 (Jan 2013) CHRISTINE TROMP 7053 JAROSCH BAKERY, INC. 5462 BAKERIES 14.69 GOVERNMENT FINANCE OFF 8699 MEMBERSHIP ORGANIZATIONS 380.00 $394.69 RAYMOND RUMMEL 7103 GOOD TEOUILAS 5812 EATING PLACES, RESTAURANTS 42.92 $42.92 MATTHEW ROAN 7129 (PASS AUTOREPLENISH #5 4784 TOLL AND BRIDGE FEES 40.00 $40.00 CATHERINE MIARNOWSKI 7145 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 131.12 AMAZON.COM 5942 BOOKSTORES 125.97 NFPA NATL FIRE PROTECT 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATI 165.00 SUN TIMES MEDIA CIRC 5192 BOOKS, PERIODICALS AND NEWSPAPERS 169.00 CHICAGO TRIB SUBSCRIPT 5968 CONTINUITY/SUBSCRIPTION MERCHANT 519.48 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 AMAZON.COM 5942 BOOK STORES 182.54 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 DAILY HERALD 5994 NEWS DEALERS & NEWSSTANDS 167.40 DAILY HERALD 5994 NEWS DEALERS & NEWSSTANDS 167.40 FOODSERVICEWAREHOUSEC 5046 COMMERCIAL EQUIPMENT (NOT ELSEWHERE Ct 62.98 DAILY HERALD 5994 NEWS DEALERS & NEWSSTANDS 167.40 DAILY HERALD 5994 NEWS DEALERS & NEWSSTANDS 167.40 $2,466.43 POLICE DEPT SUPPORT SVC1 7194 BATTERIES PLUS # 4 5999 MISCELLANEOUS AND SPECIALTY RETAIL STOR 36.37 TLO 7372 COMPUTER PROGRAMMING, INTEGRT SYST DE! 118.75 FRYS ELECTRONICS 31 5732 ELECTRONIC SALES 29.97 LEXISNEXIS RISK MAN 5968 CONTINUITY/SUBSCRIPTION MERCHANT 100.00 FRANCIS CREEK TRAVEQ39 5542 AUTOMATED FUEL DISPENSERS 41.50 DASH MEDICAL GLOVES 5047 MEDICAL DENTAL SUPPLIES 87.80 ALLIED CLEANING SERVIC 7349 CLEANING & MAINTENANCE 250.00 TRANSUNION RISK & DATA 7372 COMPUTER PROGRAMMING, INTEGRT SYST DE! 91.75 $756.14 POLICE DEPT SUPPORT SVC2 7228 WAL-MART#1553 5411 GROCERY STORES, SUPERMARKETS 399.40 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 49.65 $449.05 JUDY KEEGAN 4162 LIFE TRIBUTES 5199 NON -DURABLE GOODS (NOT ELSEWHERE CLAS 89.90 WAL-MART #1897 5411 GROCERY STORES, SUPERMARKETS 34.45 JAROSCH BAKERY, INC. 5462 BAKERIES 67.11 $191.46 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 01/5/2014 through 02/0412014 (Jan 2013) ENGINEERING DEPARTMENT 9450 NEHA DUNKIN #345124 035 THE SIDWELL COMPANY AMERICAN PUBLIC WORKS 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATK 95.00 5814 FAST FOOD RESTAURANTS 18.68 5969 PROFESSIONAL ORGANIZATIONS 100.00 5969 PROFESSIONAL ORGANIZATIONS 25.00 JOSHUA GRODZIN 3095 J.D. GRAPHIC CO INC 2741 MISCELLANEOUS PUBLISHING AND PRINTING CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTION MERCHANT FREEDOMPOP 4816 COMPUTER NETWORWINFORMATION SERVICES FREEDOMPOP 4816 COMPUTER NETWORK/INFORMATION SERVICES GREATER O HARE ASSOCIA 8699 MEMBERSHIP ORGANIZATIONS TASTY CATERING 5811 CATERERS FEDEXOFFICE 00006338 7338 QUICK COPY AND REPRODUCTION SERVICES ASSOC OF IND REAL ESTA 8699 MEMBERSHIP ORGANIZATIONS VITO P SAMMARCO MICHAEL P OHARA 5603 INST OF TRANS ENGINEER AMERICAN WATERWORKS 7559 MILL SUPPLY INC RADIOTECH VELVAC HIGHWAY SALES INC DEWALT/PORTER CABLE/DL ROSS ROWE 4041 B & H PHOTO-VIDEO.COM PAYPAL'WISCONSINCO PAYPAL'WISCONSINCO 200 W RANDOLPH SELF PA PAYPAL'IKANCORPORA LORRIE MURPHY 3260 FOOD41-ESS #0563 TAPALPA, INC. SNAPFISH LAPEL PINS R US NETWOR VINI S PIZZA JEWEL #3220 JEWEL #3220 JEWEL #3220 JEWEL #3220 MICHAELS STORES 9176 WALGREENS#4438 8699 MEMBERSHIP ORGANIZATIONS 8699 MEMBERSHIP ORGANIZATIONS 5533 AUTOMOTIVE PARTS & ACCESSORIES 5732 ELECTRONIC SALES 5046 COMMERCIAL EQUIPMENT (NOT ELSEWHERE Cl 5251 HARDWARE STORES 5251 HARDWARE STORES 5969 OTHER DIRECT MARKETERS 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATI 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATI 7523 AUTOMOBILE PARKING LOTS AND GARAGES 4816 COMPUTER NETWORK/INFORMATION SERVICES 5411 GROCERY STORES, SUPERMARKETS 5812 EATING PLACES, RESTAURANTS 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVE 5999 MISCELLANEOUS AND SPECIALTY RETAIL STOR 5814 FAST FOOD RESTAURANTS 5411 GROCERY STORES, SUPERMARKETS 5411 GROCERY STORES, SUPERMARKETS 5411 GROCERY STORES, SUPERMARKETS 5411 GROCERY STORES, SUPERMARKETS 5970 ARTISTS SUPPLY AND CRAFT SHOPS 5912 DRUG STORES & PHARMACIES $238.68 90.00 55.00 12.98 16.97 400.00 1755.00 14.74 300.00 $2,644.69 285.00 191.00 $476.00 26.48 435.00 189.52 5.00 113.05 $769.06 109.15 47.00 47.00 37.00 19.08 $259.23 9.98 207.25 6.22 267.00 96.65 28.79 12.00 25.15 -1.29 12.00 22.66 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 01/5/2014 through 02/04/2014 (Jan 2013) $686.41 RICHARD MIKEL 3412 OFFICE DEPOT #2418 5943 STATIONERY, OFFICE SUPPLY 8.98 $8.98 JOSEPH CAREY 6503 FEDEXOFFICE 00006338 7338 QUICK COPY AND REPRODUCTION SERVICES 80.50 ICMA INTERNET 7392 MANAGEMENT, CONSULTING AND PUBLIC RELA' 253.48 $333.98 DEBBIE WEBER 9046 LOU MALNATI'S PIZZERIA 5812 EATING PLACES, RESTAURANTS 30.33 FOOD4LESS #0563 5411 GROCERY STORES, SUPERMARKETS 28.88 WENDYS #1925 5814 FAST FOOD RESTAURANTS 23.39 $82.60 DONNA MOWERS 6180 PAPER DIRECT 5965 COMBINATION CATALOG & RETAIL MERCHANTS 113.93 $113.93 MIKE RATLIFF 6428 SAFECART.COM'OFFICE PA 5734 COMPUTER SOFTWARE STORES 98.95 $98.95 POLICE DEPT SUPPORT SVC3 8729 FBI NATIONAL ACADEMY A 8299 SCHOOLS AND EDUCATIONAL SERVICES 95.00 $95.00 POLICE DEPT FIELD SVCS 2 6041 JAROSCH BAKERY, INC. # 5462 BAKERIES 30.96 HOBBY -LOBBY #0177 5945 HOBBY, TOY, AND GAME SHOPS 42.98 HOBBY -LOBBY #0225 5945 HOBBY, TOY, AND GAME SHOPS 63.98 AMAZON MKTPLACE PMTS 5942 BOOK STORES 171.00 THE FINER LINE 5399 MISCELLANEOUS GENERAL MERCHANDISE 235.69 WAL-MART #1897 5411 GROCERY STORES, SUPERMARKETS 16.80 $661.41 POLICE DEPT FIELD SVCS 1 1708 FBI NATIONAL ACADEMY A 8299 SCHOOLS AND EDUCATIONAL SERVICES 95.00 INTOXIMETERS 5099 DURABLE GOODS (NOT ELSEWHERE CLASSIFIEI 350.00 OFFICE CHAIRS UNLIM 5021 OFFICE FURNITURE 341.75 FEDEXOFFICE 00006338 7338 QUICK COPY AND REPRODUCTION SERVICES 107.29 OWW'ORBITZ.COM 4722 TRAVEL AGENCIES 13.98 ALASKA A 02773305586774 3256 ALASKA AIRLINES 412.00 ALASKAA 02773305586785 3256 ALASKA AIRLINES 412.00 PAYPAL'IATAI 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATI( 135.00 AMAZON.COM 5942 BOOKSTORES 58.98 PAYPAL'IAPEM 8699 MEMBERSHIP ORGANIZATIONS 730.00 PAYPAL'IAPEM 8699 MEMBERSHIP ORGANIZATIONS -20.00 GLOCK PROFESSIONAL INC 5941 SPORTING GOODS STORE 195.00 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 01/512014 through 02/04/2014 (Jan 2013) $2,831.00 ACCOUNTS PAYABLE 4946 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 26.57 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 84.85 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 94.35 VZWRLSS•APOCC VISB 4814 TELECOMMUNICATION SERVICE 1906.75 VZWRLSS•APOCC VISB 4814 TELECOMMUNICATION SERVICE 449.04 NATL PUBLIC EMPLOYER L 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATI 340.00 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 60.03 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 675.92 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 178.06 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 10.24 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 2462.47 ILLINOIS GOVERNMENT FI 8699 MEMBERSHIP ORGANIZATIONS 600.00 ILLINOIS GOVERNMENT FI 8699 MEMBERSHIP ORGANIZATIONS 440.00 ILLINOIS GOVERNMENT FI 8699 MEMBERSHIP ORGANIZATIONS 100.00 ILLINOIS GOVERNMENT FI 8699 MEMBERSHIP ORGANIZATIONS 295.00 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 167.82 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 94.35 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 84.85 $8,070.30 POLICE DEPT FIELD SVCS 3 4227 WAL-MART #1897 5411 GROCERY STORES, SUPERMARKETS 49.28 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 39.94 AMERICAN 00121834153520 3001 AMERICAN AIRLINES -455.80 AMERICAN 00121834153590 3001 AMERICAN AIRLINES -455.80 I PASS BUS CTR 5203 4784 TOLL AND BRIDGE FEES 12.00 PAYPAL •ILLINOISLAW 5942 BOOK STORES 60.00 -$750.38 MICHAEL KRCIK 3533 BEST BUY 00009720 5732 ELECTRONIC SALES 399.99 BEST BUY 00009720 5732 ELECTRONIC SALES 399.99 $799.98 TOTAL $21,660.51 Village of Elk Grove Accounts Payable Warrant 03111/2014 1 1012102411.26-03 VENDOR1 1ST AYD CORPORATION VEHICLE MAINT SUP 283.24 2 1012202412,72-00 A.T. KULOVITZ & ASSOCIATES, INC. BALLISTIC SHIELDS 5,610.00 3 3012107460.82-00 A-1 ROOFING COMPANY FIRE ST.410 ROOF RPLC 44,910.00 4 1012107411.56-02 AAA APPLIANCE SERVICE CENTER CONTRACT MAINT/DISHWASHER FIRE ST. 48 76.50 5 1013202422.22-00 ABBOTT RUBBER COMPANY, INC. OPER SUPPLIES 58.02 6 VARIOUS ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 461.31 7 1011702407.21-00 ACTION BAG COMPANY, INC. OFFICE SUPPLIES 104.11 8 1013205-422.26-01 ADDISON BUILDING MATERIAL MAINT SUPPLIES/BLDGS 27.55 9 VARIOUS ADVOCATE OCCUPATIONAL HEALTH PROF SERV/MEDICAL 2,835.50 10 1012102411.56-02 AIR ONE EQUIPMENT, INC. CONTRACT MAINT/SCBA REPAIRS 79.17 11 VARIOUS !AIR AS USA LLC OPER SUPPLIES 533.81 12 5013302481.64-00 ALEXANDER CHEMICAL CORP RENTALS 36.00 13 14 1012201412.61-00 1013202422.22-00 ALEXIAN BROS CORP HEALTH SERV ALLEGRA PRINT & IMAGING PROF SERV/MEDICAL OPER SUPPLIES ___ _____ 61.00 104.00 _____ 15 VARIOUS AMCHAR WHOLESALE, INC. FIREARMS 1.077.80 16 3012107-460,82-00 ANDERSON LOCK CO FIBERGLASS DOORS 5,136.80 17 1013101-421.42-00 ANDERSON PEST SOLUTIONS PEST CONTROL CONFERENCE K. GONSUR, C. CZERNECKI 100.00 18 1013203422.41-00 ARBOR DAY FOUNDATION PW MEMBERSHIP 25.00 19 1013202-422,22-00 ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 119.04 20 VARIOUS ASR-KALE UNIFORMS UNIFORMS 1,494.73 21 6012202482.77-00 AUTO TRUCK, INC. RPLC SQUAD CARS SUPPLIES 2,420.00 22 1010000-121.03-00 JAVALON PETROLEUM CO. FUEL 30,699.85 " 23 1010000-353.00-00 AVENT, DWIGHT HEARING BOND REFUND 500.00 24 1010000-353.00-00 BAILEY, CASSANDRA HEARING BOND REFUND 500.00 25 1013204-422.23-00 BERLAND'S HOUSE OF TOOLS SMALL TOOLS 5.99 26 1013201422.42-00 BERNHOLDT, SCOTT A PUBLIC WORKS VARIOUS MEETINGS 271.22 27 VARIOUS BEVERLY MATERIALS LLC OPER SUPPLIES 3,010.06 28 1013101421.34-00 BHFX DIGITAL IMAGING PRINTING BOND COPIES 84.00 29 VARIOUS BLOCK STEVEN REFUND VEHICLE STICKERS 122.50 30 1013204422.23-00 BLUE TARP FINANCIAL SMALL TOOLS 75.72 31 10132-W-422.26-03 BRISTOL HOSE & FITTING VEHICLE MAINT SUP 260.28 32 5013302481.61-00 CALEY UNDERGROUND TECHNOLOGIES, INC. EMERGENCY LEAK LOCATE 1,125.00 33 2083103421.61-00 CAMIROS, LTD. BUSSE/ELMHURST TIF 83.64 34 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT, OPER SUPPLIES 509.52 35 1013205422.24-00 CASE LOTS, INC. HOUSEHOLD SUPPLIES 279.00 36 1012201-412.73-00 COW GOVERNMENT, INC. SOFTWARE 330.97 37 1012107411.26-01 CENTURY TILE-ITASCA MAINT SUPPLIES/BLDGS 78.55 38 VARIOUS ICHICAGO PARTS & SOUND LLC VEHICLE MAINT SUP 351.94 39 1013202422,22-00 CHICK CONSTRUCTION DBA Al SALT OPER SUPPLIES/SALT 6,851.57 40 VARIOUS CINTAS FIRST AID & SAFETY OPER SUPPLIES 216.05 41 VARIOUS CIVILTECH ENGINEERING, INC. LIVELY BLVD/PHASE II, 2013 DRAINAGE PROJECTS, BUSINESS PARK DRAINAGE 69,292.01 42 1012207412.42-00 COLLEGE OF DUPAGE LAW ENFORCEMENT TRAINING J. CHMELIK 395.00 43 VARIOUS COMED 6111 UTILITIES 3,449.67 44 1013202422.65-02 COMED 6112 UTILITIES 108.97 45 46 VARIOUS 1013202422.69-00 CONSTELLATION NEW ENGERGY, INC. _ _ _ CONTINENTAL WEATHER SERVICE UTILITIES _ _ _ _ _ _ 1_,914.04 150.00 WEATHER FORECAST/FEB 14 47 1011801408.33-00 DAILY HERALDICHICAGO 661014 ADVERTISING 139.05 48 1W2201412.63-02 IDAVE & JIM'S AUTO BODY, INC. I INSURED REPAIR 50.00 49 1012102411.42-00 IDIVE RESCUE INTERNATIONAL, INC. I DIVE RESCUE CLASS A. LAIRD 15.00 50 1 VARIOUS IDLS CUSTOM EMBROIDERY JUNIFORMS 1,335.00 51 1 5010000-110.02-00 JELK GROVE TRUCK CENTER FINAL BILL CREDIT REFUND 195.75 Fully Reimbursable Parbally Reimburuble Village of Elk Grove Accounts Payable Warrant 03/1112014 52 1010000-313.12-00 VENDOR EMRATH, BAR13ARA REFUND REAL ESTATE TRANSFER TAX 506.00 53 1012102-411.27-60 ESSENTIAL EQUIPMENT SOLUTIONS HAZMAT SUPPLIES 766.66 54 VARIOUS FEDEX POSTAGE 31.98 55 5013302-481.26-03 FRIENDLY FORD VEHICLE MAINT SUP 116.90 56 VARIOUS FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 117.00 57 VARIOUS GALLAGHER BASSETT SERVICES, INC. PURCHASED INSURANCE 11,140.00 58 2083103421.85-00 GARY R WEBER ASSOCIATES, INC. PRATT BLVD/GREENLEAF AVE 5,717.25 59 1012102411.26-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 100.78 60 1012107411.56-02 HASTINGS AIR ENERGY CONTROL CONTRACT MAI NT/PLYMOVENT SYSTEM FIRE ST.#8 922.21 61 5013302-481.56-02 HBK WATER METER SERVICE, INC. METER TESTING 70.95 62 5013302-481.56-05 HD SUPPLY WATERWORKS, LTD RPLC METER 495.00 63 5013302-481.26-01 IBBOTSON HEATING CO. MAINT SUPPLIES/BLDGS FURNACE 750.00 64 65 1012105411,42-00 1013205422.55-00 IL FIRE INSPECTORS ASSN _ _ IL OFFICE OF THE STATE FIRE MARSHAL FIRE ALARM SUMMIT SERV MAINT/BOILERS W. ESCONDO _ _ - � 35.00 400.00 66 VARIOUS IL PAPER & COPIER CO. SERV MAINT/COPIER 104.91 67 1012102411,42-00 IL SOCIETY OF FIRE SVC INSTRS TPM TRAINING M. KEENAN 300.00 68 VARIOUS INDEPENDENT STATIONERS OFFICE & OPER SUPPLIES 499.07 69 7013205-422.26-01 INDUSTRIAL DOOR COMPANY MAINT SUPPLIES/BLDGS 22.34 70 1012102411.26-03 INLAND POWER GROUP VEHICLE MAINT SUP 57.24 71 1013202422.26-03 INTERSTATE BATTERY SYSTEM VEHICLE MAINT SUP 106.95 72 1012102-411,22-00 ISG INFRASYS OPER SUPPLIES 421.00 73 1012202412.42-00 IJOHNSON, DANIEL HANDGUN SKILLS TRAINING 109.10 74 5013302-481.22-00 IJOSEPH D.FOREMAN & COMPANY, INC. OPER SUPPLIES 790.00 75 5013302-481.22-00 KOZ TRUCKING, INC. OPER SUPPLIES 504.02 76 1013202-422.26-03 LEACH ENTERPRISES, INC. VEHICLE MAINT SUP 167.76 77 VARIOUS LECHNER & SON$ RENTALS UNIFORMS & MATS 374.04 78 1013201-422.63-01 LINDCO EQUIPMENT SALES, INC. INSURED REPAIR 2,851.79 79 5013302-481.56-08 LINO & POLI PLUMBING, INC. CONTRACT MAINT/WATERMAIN 14,415.00 80 1012107-411.56-01 LIVELY STONE, INC. CONTRACT MAINTNANITY FIRE ST, #9 720.00 __ 81 82 1012202-412.26-03 -__.._-___..__ 1013205-422.26-0 LUND INDUSTRIES, INC. _ _ __._ _____- M 8 M LOCK &SAFE LTD VEHICLE MAINT SUP 148.92 _ MAINT SUPPLIES/BLDGS 714.40 83 1013202422.26-03 NASTER TRUCK &TRAILER LLC VEHICLE MAINT SUP 148.39 84 VARIOUS MC MASTER-CARR SUPPLY CO VEHICLE MAINT SUP 12.54 85 5013302481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERV/WATER SAMPLES 408.00 86 6012202-482.77-00 MFMA C/O JACK GRAY FORD INTERCEPTOR SUPPLIES 480.00 87 VARIOUS MIDCO, INC. CONTRACT MAINT/SOFTWARE, CONTRACT MAINT/READER 3,018.80 88 VARIOUS MILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EQPT & BLDGS, OPER SUPPLIES, SMALL TOOLS 468.69 89 VARIOUS MONARCH CAR WASH VEHICLE MAINT 14.45 90 1013202422.26-03 MONROE TRUCK EQUIPMENT VEHICLE MAINT SUP 169.80 91 5013301481.63-01 MOTOROLA SOLUTIONS, INC. APX PORTABLE RADIO 4,418.75 92 5013302-481.42-00 NAILOR, SCOTT T 2014 WATERCON CONVENTION 167.00 93 1013201422.22-00 NEXTIME, INC. OPER SUPPLIES 60.83 94 VARIOUS NICOR GAS 5407 UTILITIES 20,809.08 95 VARIO INORTH EAST MULTI REGIONAL TRAINING FTO REFRESHER TRAINING, SEARCH & SEIZURE TRAINING, INVESTIGATIVE UNIT TRAINING S. GARRISON, J. WILLIAMS. M. FIORITO. M. MCINTYRE, 300.00 96 1012102-417.26-03 NORTHWEST TRUCKS, INC. VEHICLE MAINT SUP 344.32 97 1012209-412.42-00 NORTHWESTERN UNIVERSITY CRASH INVESTIGATION II TRAINING W, CALLAGHAN 975.00 98 VARIOUS IOFFICE DEPOT CORP SALES I OFFICE SUPPLIES 307.11 99 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 149.36 100 1011201402.61-00 OTTOSEN BRITZ KELLY COOPER IPROF SERV/2014 RETAINER 1,500.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 03/1112014 VENDOR101 1011101-401.69-00 IPACE SUBURBAN BUS DIV OF RTA LOCAL SHAREIDEC 13 13,896.24 102 2022301413.69-00 1 PACKS FOR SURVIVAL CERT RESPONSE KITS 1,807.63 103 1012101-411.18-00 PAUL CONWAY SHIELDS UNIFORMS 811.50 104 1012103-411,55-00 PHYSIO CONTROL CORP SERV AGREEMENT/LIFEPAK 2,592.00 105 1011804-408,73-00 PLANTE & MORAN, PLLC ERP SOFTWARE SYSTEM 7,820.00 106 1012102-411.69-02 PRAXAIR/GAS TECH TRAINING TOWER SUPPLIES 51.61 107 VARIOUS PROSAFETY OPER SUPPLIES 342.50 108 1012202-412,42-00 RAY O'HERRON CO. AMMUNITION 720.00 109 3013202-460.85-00 REBECHINI STUDIOS, INC. GATEWAY SIGNS 1,850.00 110 2083103421.61-02 RED CAFFEINE, INC. MARKETING CAMPAIGN 14,275.00 111 5013302-481.26-02 REX RADIATOR & WELDING CO., INC. MAINT SUPPLIES/EQPT 240.00 112 1013205-422.22-00 RICMAR INDUSTRIES OPER SUPPLIES 123.80 113 114 3013101460.83-00 1012202-412.26-03 ROBINETTE DEMOLITION, INC. 1 ROESCH FORD -� DEMOLITION OF FIRE ADMIN VEHICLE MAINT SUP - --- - ---_- --- --------------------------77.19 27,000.00 -- 115 1011803-408.21-00 RR DONNELLEY OFFICE SUPPLIES 81.47 116 1013202-422.56-03 RUSH TRUCK CENTER -CAROL STREAM VEHICLE MAINT 371.25 117 5013302481.26-03 RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 34.64 118 1013203-422.22-00 RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES 18.93 119 1013205422.55-00 SCHINDLER ELEVATOR CORP SERV AGREEMENT/ELEVATORS 1.436.55 120 5010000-110.02-00 SCIENCE SUPPLY SOLUTIONS, INC. FINAL BILL CREDIT REFUND 139.25 121 2083103-421,56-13 SEBERT LANDSCAPING - CONTRACT MAINT/LANDSCAPE 4.434.62 122 1013202422,22-00 SERVICE COMPONENTS, INC. OPER SUPPLIES 25.42 123 1012102-411.69-00 SET ENVIRONMENTAL, INC. HAZMAT SERVICES 517.10 124 1011804-408.73-00 SHI INTERNATIONAL CORP ACROBAT PRO SOFTWARE 532.52 125 2101704-407.61-00 ISIGNORELLA, RICHARD PROF SERNIDEO PRODUCTION 775.00 126 5013301-481.18-00 SPOERLEIN, ROBERT L UNIFORMS SAFETY SHOES 119,99 127 1011201-402.61-00 STANARD&ASSOCIATES, INC. PROF SERWEVALUATIONS 3,555.00 128 1012102-411.26-02 STEINER ELECTRIC CO MAINT SUPPLIES/EQPT 196.76 129 1011102-401.61-00 STORINO RAMELLO & DURKIN PROF SERV/LEGAL 6.080.00 130 6012202-482.77-00 50000.110 01 SUBURBAN ACCENTS, INC. CH RE.02-00 TESTORATIONS, INC._ VEHICLE MAINT BUILD SUP 475.00 131 FINAL BILL CREDIT REFUND 36.40 _ 132 1013204-422,64-00 TERRACE SUPPLY COMPANY RENTALS 16.74 133 1011201402.33�00 THE BLUE LINE ADVERTISING 397.00 134 1011201402.61-00 THEODORE POLYGRAPH SERVICE, INC. PROF SERV/TESTING 135.00 135 1013101421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 110.00 136 3013202-460.85-00 TRANSYSTEMS CORP HIGGINS OVERPASS PHASE III 42,670.03 137 1013205422,55-00 TYCO INTEGRATED SECURITY LLC SERV AGREEMENT/SECURITY 333.34 138 1011101-401.21-00 ULINE SHIPPING SUPPLY SPECIALISTS OFFICE SUPPLIES 32.30 139 VARIOUS US PLUMBING & HEATING SUP CO MAINT SUPPLIES/EQPT & BLDGS, OPER SUPPLIES 1,216.98 140 VARIOUS USA BLUE BOOK MAINT SUPPLIES/EQPT, OPER SUPPLIES 1,900.03 141 1011804-408.73-00 VICTORIN-HEARTLAND LAPTOPS 5,215.00 142 VARIOUS WAREHOUSE DIRECT OFFICE & MISC SUPPLIES 946.69 143 1012102411.56-03 WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT 96.00 144 1013205422.24-00 WHITE CAP CONST. SUPPLY HOUSEHOLD SUPPLIES 850.05 145 3013101-460.61-00 WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS DAM PROJECT 22,035.69 146 147 2092101-415.18-00 IWS 5010000.110.02-00 DARLEY & CO ZAVA CHICAGO -FINAL UNIFORMS BILL CREDIT REFUND _ _ 8,638.58 78.50 148 5013302481.22-00 IZIEBELL WATER SVC PRODUCTS OPER SUPPLIES 841.13 $ 441,132.75 Fully Reimbursable Partially Reimbursable ��GRpVE 03/04/2014 TO: Richard Mike], Fire Chief FROM: Catherine Miarnowski, Management Analyst SUBJECT: Recommendation for Award of Purchase Contract Custom Specification Turnout Gear BACKGROUND: The Fire Department participates in a Honeywell/Morning Pride custom specification program that provides for substantial discounts to the vendor that sucessfully executes the specification. Our custom specification was written through our local distributor, Air One Equipment, Inc. of South Elgin, IL. In turn, Honeywell/Morning Pride recognizes Air One Equipment as the Fire Department's Dealer of Record and extends their lowest possible pricing. As you know, the Fire Department has standardized on the Honeywell/Morning Pride gear that has been customized to fit our specific needs. The.current request is to purchase 10 complete sets of turnout gear and one additional pair of pants to replace a damaged pair. Four (4) of the new sets are for newly hired employees. The remainder are to replace gear that is in excess of 10 years old. This is an annually budgeted purchase, and adequate funds are available in the General Fund, account number 101-2101-411-1800. 1 respectfully requestyour concurrence to award a purchase contract for turnout gear to Air One Equipment Inc., of South Elgin, IL. in an amount not to exceed $23,37S. APPROVALS: Miarnowski, Catherine Miarnowski, Catherine Harris, Lance Mikel, Rich Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Page 1 of 2 Created/Initiated Approved Approved Approved Approved Approved Final Approval �VQpVE V//� C,e t `IQ�cn�on�t coifl 03/04/2014 TO: Raymond R. Rummel, Village Manager FROM: Vito Sammarco, P.E., Director of Public Works SUBJECT: EMERGENCY PURCHASE OF ADDITIONAL BULK ROCK SALT BACKGROUND: The Village Board on March 26, 2013 approved a contract through the Illinois Department of Central Management Services (CMS) Joint Purchasing Program to procure up to 3,360 tons of bulk rock salt. The Village has purchased the full 120% option on this contract. At this time, CMS is not allowing for additional purchases on the contract So far this year, we have used 5,642 tons of salt. Village staff was able to secure the emergency purchase of 200 tons of road salt through a broker, R. Jones Trucking and Grading, Inc. of Elk Grove Village at a cost of $200 per ton. A portion of the order has already been delivered to the salt barn. I am requesting the formal award of an emergency bulk road salt purchase contract to our broker, R. Jones Trucking and Grading, Inc. of Elk Grove Village for the delivery of 200 tons of bulk rock salt in the total amount of $40,000. Funds will be reconciled at the end of the fiscal year for this purchase within the Public Works General Fund budget. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Miarnowski, Catherine Sammarco, Vito Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Page 1 of 1 Created/Initiated Approved Approved Approved Final Approval v�G�pVE PlIt F, F 03/03/2014 TO: Vito Sammarco, Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations - Public Works SUBJECT: Rooftop HVAC Furnish & Deliver - Village Hall Facility (901 Wellington Avenue) Award Recommendation BACKGROUND: While working with the Village's current HVAC Maintenance Contractor and Trane to determine the most appropriate equipment to install as part of the Rooftop Replacement Project, it became apparent that the timing of the replacement potentially could create other problems. The lead time is seven to eight weeks from the time of order to completion of the manufacturing process. These lead times are expected to increase in the next month. From a timing perspective this becomes difficult and potentially increases the cost of the project. As the installation portion of the project is moved into the Summer months, the need for temporary cooling increases which has an attendant increase in project cost. Given the scheduled uses at the Municipal Complex for meetings, concerts, farmer's Markets, and other activities there are very few dates that the contractor will be able to perform the work required without causing significant disruption and possibly may have to perform the replacements at several different times rather then all four units at the same time. This will likely result in increased project costs as well. The replacement project currently calls for the replacement of the two 40-ton units (one serves the Finance and Community Development areas while the other serves the Fire Administration and lower level meeting rooms) and the two 17.5-ton units (one serves Rooms D, E, F and the other serves the Atrium). These units were installed in 1987 as part of the original construction of the Village Hall expansion. At 27 years of age, these units have exceeded their design life and have experienced an increasing number of failures. One of the two compressors on the rooftop that serves the lower level failed at the end of last summer. the decision was made to replace the units rather than attempt a repair. The Public Safety Building has Trane equipment installed including a building automation system. This purchase will include the components on the rooftop units necessary to allow communication and control by the building automation system. Additionally, the larger rooftop units have a variable frequency drive motor on the ventilation portion of the Pagel of 2 system which allows the motor to increase or decrease speed in response to the needs of the building and thereby saving energy. The Village has been satisfied with the Trane equipment and the building automation system, this is an opportunity to expand that systems usage. The price from Trane is consistent with the price quoted to the Village's maintenance contractor. Trane is the manufacturer and by purchasing direct the Village has the opportunity to reduce the cost of the overall project by paying directly for the major components and to avoid potentially costly temporary cooling costs by accelerating the project timeline to late spring. Adequate funds are budgeted in the Proposed Fiscal Year 2014-2015 Capital Projects Fund for this project. I recommend the Village Board waive the formal bidding procedures and award a contract to the manufacturer, Trane U. S. Inc. in the amount of $ 143,257. APPROVALS: Bernholdt, Scott Sammarco, Vito Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 2 of 2 GQ,OVE 03/03/2014 TO: Raymond R. Rummel, Village Manager FROM: Vito P. Sammarco, P.E., Director of Public Works SUBJECT: Bulk Road Salt Procurement -Winter 2014/2015 BACKGROUND: The Village Board on March 26, 2013 authorized the purchase of 2,800 tons of road salt through the Illinois Central Management Services (CMS) Joint Purchasing Program. We have purchased 100 percent (100%) of this awarded amount as well as the allowable additional twenty percent (20%) or 560 tons. In addition, we have purchased 800 tons of salt through private contractors, for a total of 4,160 tons. The 2013/2014 winter season has been extreme and a total of 5,642 tons of salt has been used to date. It is anticipated that our salt supply will be less than several hundred tons by the end of the season. We are currently pursuing the purchase of approximately 2,500 tons of salt in FY14 through private contracts in order to replenish our supply in the salt barn. CMS is currently preparing bids for the 2014/2015 Road Salt Joint Purchasing Program. The Village has the option to renew our current contract through CMS at a cost not to exceed five percent (5%) over our current cost of $54.06. The renewal option however is limited to an increase in quantity not to exceed twenty percent (20%). It is recommended that the Village commit to the purchase of a maximum amount of 3,360 tons of salt through the CMS contract with the option to purchase an additional twenty (20) percent, as needed. It is noted that salt purchase in the amount of $240,000 is included in the FY1.5 budget. respectfully request your concurrence with the recommendation to commit to the purchase of 3,360 tons of salt under the CMS 2014/2015 bid renewal option of 100 percent minimum purchase to 120 percent maximum purchase. The CMS agreement must be returned to the State no later than March 28, 2014. Thank you for your consideration of this matter. APPROVALS: Miarnowski, Catherine Miarnowski, Catherine Page 1 of 2 Created/Initiated Approved Preissig, Dave Sammarco, Vito Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Page 2 of 2 Approved Approved Approved Approved Final Approval ORDINANCE NO. AN ORDINANCE AMENDING SECTION 6-13-1-A OF CHAPTER 13 OF TITLE 6 OF THE ELK GROVE VILLAGE CODE BY EXEMPTING UNPAID TICKET PAYMENTS AND EMISSION TESTING FAILURE SUSPENSIONS FROM VEHICLE SEIZURE ANDIMPOUNDMENT WHEREAS, Section 6-13-I -A of the Village Code authorizes vehicle seizures and impoundment for vehicles driven by drivers whose license is suspended for any reason; and WHEREAS, the Illinois legislature recently amended said section by exempting therefrom suspensions if the suspension is for unpaid citations (parking or moving) or due to failure to comply with emission testing; NOW, THEREFORE BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Section 6-13-1-A of the Elk Grove Village Code be amended to read as follows: A. Driving with suspended or revoked license, 625 ILCS 5/6-303, an administrative penalty not to exceed five hundred dollars ($500.00) except that vehicles shall not be subject to this section if the suspension is for unpaid citations (parking or moving) or due to failure to comply with emission testing. Section 2: That this Ordinance shall be in full force and effect from and after its passage, approval and publication according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village v�GQOYE F, F 02/28/2014 TO: Mayor & Board of Trustees FROM: Chuck Walsh, Deputy Chief Police SUBJECT: Ordinance to Prohibit the Impound of Vehicles BACKGROUND: The current Village Code allows vehicles belonging to persons with a suspended driver's license to have their vehicles seized and impounded. Unpaid tickets and emission testing failures are two such ways to have a driver's license suspended. However, recent State changes have exempted these two violations from allowing the Police to seize and impound a vehicle. APPROVALS: Walsh, Chuck Walsh, Chuck Schmidt, Steve Keegan, Judy Carey, Joseph Roan, Matthew ATTACHMENTS: 1. Ordinance Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 1 ADDENDUM REGULAR VILLAGE BOARD MEETING March 11, 2014 7:00 PM 7. REGULAR AGENDA a. Consideration to adopt Ordinance No. 3371 approving the Village of Elk Grove Village Busse/Elmhurst Road Tax Increment Financing Redevelopment Plan and Project. (This ordinance adopts and approves the Busse/Elmhurst Road Tax Increment Financing Redevelopment Plan and Project.) b. Consideration to adopt Ordinance No. 3372 designating the Village of Elk Grove Village Busse/Elmhurst Redevelopment Project Area. (This ordinance provides that the proposed tax increment finance area is designated as a redevelopment project so that it may, therefore, be eligible for tax increment financing.) c. Consideration to adopt Ordinance No. 3373 adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Village of Elk Grove Village Busse/Elmhurst Road TIF Redevelopment Project Area. (This ordinance allows for tax increment financing to pay for eligible redevelopment costs.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1 AGENDA REGULAR VILLAGE BOARD MEETING March 25, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Isaac Siprian, First Baptist Church) 3. APPROVAL OF MINUTES OF March 11, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: March 25, 2014 $1,075,483.47 6. CONSENT AGENDA a. Consideration to award a professional service contract with Gary R. Weber Associates, Inc. of Wheaton, IL for the Busse Road Median Landscape Improvements in the amount of $42,762.80 from the ICRC fund. (The Industrial/Commercial Revitalization Commission has authorized the Busse Road Median Landscape Improvements project. (Gary R. Weber Associates, Inc. submitted a proposal to provide professional design services for this project. (The professional services will include finalizing the design, providing contract plans and specifications, and obtaining all permits and approvals from the State. (Adequate funds are available in the ICRC Fund. (A report from the Director of Public Works, recommending approval, is attached.) b. Consideration to award a professional service contract with Gary R. Weber Associates, Inc. of Wheaton, IL for design of the Village's proposed gateway signs in the amount of $59,855.40 from the Capital Projects account and the ICRC fund. (Gary R. Weber Associates, Inc. submitted a proposal to provide professional design services to bring the proposed Village's gateway signs from conceptual design to construction. (The professional services will include finalizing the design for the residential and Pagel of 5 Business Park gateway signs. (Gary R. Weber Associates, Inc. will also provide contract plans and specifications for six (6) locations within the residential area. (A report from the Director of Public Works, recommending approval, is attached.) c. Consideration to award a professional service contract with Municipal GIS Partners of Des Plaines, IL for support services in connection with Elk Grove Village's Geographic Information Systems (GIS) in an amount not to exceed $147,253 from the Industrial/Commercial Revitalization Fund. (In April of 2008, the Village Board entered into an agreement to join the GIS Consortium (GISC), which is a group of twenty-three (23) local communities that work together to develop a cost-effective solution for implementing Geographic Information Systems (GIS) and related technologies. (By collaborating, communities create GIS opportunities otherwise unavailable because of complexity and cost. The mission of the Consortium is to create value by managing cost and risk in a cooperative environment. (The foundation of the Consortium is its innovative staffing approach. To address this issue, the Consortium outsources staffing and shares these resources among its members. (The GIS Consortium's contracted service provider is Municipal GIS Partners (MGP). (Elk Grove Village is an 80% allocation member for support services. This provides for an in-house GIS Specialist 4 days a week. (In addition to the Specialist, Elk Grove Village shares the services and receives the benefits of seven (7) other GIS staff members who are located off site. (The Village's contract with MGP will run from May 1, 2014 to April 30, 2015. (A report from the Deputy Village Manager, recommending approval, is attached.) d. Consideration to award a construction contract to the lowest responsive and responsible bidder, EarthWerks Land Improvement and Development Corporation of Batavia, IL for the Final Grading Plans for 901 Brantwood Avenue in an amount not to exceed $172,553 from the Capital Projects Fund. (On March 4, 2014 the Village opened sealed bids for the Final Grading Plans for the 901 Brantwood Avenue Project. (A total of eleven (11) contractors obtained bid documents and eight (8) contractors submitted bids. (The lowest responsive and responsible bid was received from EarthWerks Land Improvement and Development Corporation of Batavia, IL in the amount of $172,553. (Adequate funds are budgeted in the Capital Projects Fund. (A report from the Director of Community Development, recommending approval, is attached.) e. Consideration of a request to renew a landscape services contract to Sebert Landscaping Company of Bartlett, IL for residential turf and landscape bed maintenance in the amount of $77,630. (This contract was competitively bid in 2011. Page 2 of 5 (The contract provided for an option of four (4) additional renewals through February 28, 2016. (Sebert Landscaping Company has satisfactorily completed landscape maintenance services for the Village's residential beds and installed landscaping at the municipal complex. (The contract period is from March 1, 2014 through February 28, 2015. (The contract amount for Sebert reflects a 0.5% increase in the Consumer Price Index. (A report from the Director of Public Works, recommending approval, is attached.) f. Consideration to adopt Ordinance No. 3374 (attached) amending the Position Classification and Salary Plan of the Village Code of the Village of Elk Grove Village. (The Ordinance adds one (1) Fleet Services Coordinator position and deletes one (1) Assistant Mechanic and one (1) Fleet Attendant.) g. Consideration to adopt Resolution No. 10-14 (attached) appropriating funds in the amount of $78,127 for construction and construction engineering for the Devon Avenue bridge over I-290 Improvement Project. (The reconstruction of the Devon Avenue bridge over I-290 is being undertaken as part of the Elgin O'Hare Western Access project. (The Village was provided the opportunity to add several design enhancements to the Devon Avenue bridge. (The requested improvements include decorative fencing, decorative parapet columns, a custom concrete formliner outside the bridge parapet, and concrete staining on the outside parapet of the Devon Avenue bridge. (Elk Grove Village has partnered with the Village of Itasca on these improvements, and will split the costs as part of a 50/50 cost share. (The total cost for the improvements was $156,253.16. (An Intergovernmental Agreement between the Tollway, Illinois Department of Transportation, Cook County Highway Department, the Village of Itasca, and Elk Grove Village will be executed for this project once the terms and conditions are finalized.) 7. REGULAR AGENDA B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements C. 2014 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy Page 3 of 5 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke -Free Elk Grove 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS Page 4 of 5 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 5 of 5 Village of Elk Grove Accounts Payable Warrant 03/25/2014 VENDOR1 3012107-460.82-00 A-1 ROOFING COMPANY .FIRE STATION 910 ROOF RPLC PROJECT 2,119.50 2 5013303-481.22-00 ;ABBOTT RUBBER COMPANY, INC. OPER SUPPLIES 59.62 3 VARIOUS ;ACCESS ONE, INC. TELEPHONE/REGULAR 1,067.47 4 VARIOUS !ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 824.05 5 !CONTRACT MAINT/SCBA TEST 8 MAINT, VARIOUS ;AIR ONE EQUIPMENT, INC. TOPER SUPPLIES 1,853.46 6 VARIOUS AIRGAS USA LLC .OPER SUPPLIES 109.55 7 5013302-461.64.00 ALEXANDER CHEMICAL CORP ,RENTALS 1 36.00 8 1012202AI2.42-00 �ALEXANDER GLOBAL STRATEGIES, INC. IEXECUTIVE PROTECTION TRAINING 9 POLICE OFFICERS 3,000.00 9 1012202AI2.26-03 TALL PRODUCTS AUTOMOTIVE, INC. VEHICLE MAINT SUP 63.36 10 1012107A11.26-01 IANDERSON LOCK CO 'MAINT SUPPLIES/BLDGS 1 920.00 11 1013201A22.18-00 .ANGELLOTTI, MARK ;UNIFORMS SAFETY SHOES 130.00 12 1013203A22.22.00 :ARLINGTON POWER EQUIPMENT INC. ':OPER SUPPLIES 210.31 13 1013202-422.22-00 ;ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 1,815.04 14 1012201412.16-00 'ASR-KALE UNIFORMS UNIFORMS 1,332.45 15 2101704-407.32-02 AT&T MOBILITY 'TELEPHONE/CELLULAR 202.28 16 6012202A82.77-00 :AUTO TRUCK, INC. !NEW SQUAD CAR CONVERSION 1,580.00 17 1010000-121.03-00 AVALON PETROLEUM CO. iFUEL 39,990.42 18 5013301-481,55-00 BENTLEY SYSTEMS INC ISERV AGREEMENT/MICROSTATION 209.25 19 VARIOUS jBEVERLY MATERIALS LLC TOPER SUPPLIES 1,420.34 20 1013101-421,34-00 IBHFX DIGITAL IMAGING 'PRINTING BOND COPIES 52.50 21 VARIOUS!BLUE CROSS _BLUE_ SHIELD OF IL PPO CLAIMS - 'VEHICLE MAINT SUP, CANOPY AND VARIOUS IBUCKB BROS, INC. ,WINDSHIELD FEB14 426,319.15 22 1,750.80 23 1012107A11.24-00 !BUCKEYE CLEANING CENTER, INC. 'HOUSEHOLD SUPPLIES 96.57 24 5010000-110.02-00 IBUILDEX ELECTRONICS !FINAL BILL CREDIT REFUND 7.90 25 5010000-110.02-00 !BULLDOG TRANSPORTATION !FINAL BILL CREDIT REFUND 118.65 26 5013302AB1.61-00 !CALEY UNDERGROUND TECHNOLOGIES, INCJEMERGENCY LEAK LOCATE 500.00 27 VARIOUS-CARQUEST AUTO PARTS-HANOVER PARK 'VEHICLE MAINT SUP 210.12 28 1012201412.75-00 ,CDW GOVERNMENT, INC. IUSB VIDEO CAPTURE 36.70 29 1012107-411.26-01 !CENTURY SUPPLY CO MAINT SUPPLIES/BLDGS 1,049.59 30 VARIOUS 'CHICAGO PARTS & SOUND LLC VEHICLE MAINT SUP 208.72 31 1013201-422.22-00 ICINTAS FIRST AID 8 SAFETY IOPER SUPPLIES 62.65 32 3013202-460.85-00 ICIVILTECH ENGINEERING, INC. IBIESTERFIELD RD IMPROVEMENTS 2,417.71 33 1011102-401.61-00 iCLARK BAIRD SMITH LLP !PROF SERV/LEGAL 20,996.25 34 1013101-421.21-00 ;CLIFFORD WALD, A KIP COMPANY !OFFICE SUPPLIES 72.68 35 1011601405.61-00 CLS BACKGROUND INVESTIGATIONS :PROF SERV/RECORDS 203.00 36 VARIOUS ;COFFMAN TRUCK SALES, INC. ,VEHICLE MAINT SUP 213.28 37 'TACTICAL STREET TRAINING, TRUCK VARIOUS COLLEGE OF DUPAGE ;ENFORCEMENT TRAINING M. GARRISON, N. LANGENDORF, F. GOTTARDO 1,100.00 38 :SECURITY MONITORING SERV, CONTRACT VARIOUS COMCAST CABLE ,MAINT/CABLE 113.65 39 VARIOUS ICOMED 6111 ,UTILITIES 10,546.34 40 1 1013202422.65-02 ;COMED 6112 'UTILITIES 1.662.94 41 1 VARIOUS :CONSTELLATION NEW ENGERGY, INC. ',UTILITIES 7,485.73 42 1 1013202-422.69-00 !CONTINENTAL WEATHER SERVICE WEATHER FORECASTING/MARCH 150.00 43 1012104411,22-00 '.CRESCENT ELECTRIC SUPPLY CO !OPER SUPPLIES 471.00 44 1 1013205-422.55-00 !CRYSTAL MAINTENANCE SERVICES 'SERV AGREEMENT/CLEANING 5.058.00 45 1 1011801408.33-00!DAILY HERALD/CHICAGO 661014 !ADVERTISING 400.95 Fully Reimbursable Partially Reimbursable Village of Elk Grove . Accounts Payable Warrant 03/25/2014 VENDOR46 1012201412.63-01 DAVE & JIM'S AUTO BODY, INC. :INSURED REPAIR 4.925.35 47 1012101411.18-00 DLS CUSTOM EMBROIDERY UNIFORMS 1,468.00 48 1012102-411.26-03 'DRIVETRAIN SERVICE & COMPONENTS, INC. 'VEHICLE MAINT SUP 99.28 49 1011803408,34-00 ID -SIGNS ',PRINTING REAL ESTATE TRANSFER FORM 600.88 50 _ 51 VARIOUS _ ; DYNAMIC HEATING& PIPING CO _ _ JSERVAGREEMEN_T/HVAC 013 1101-42i.22-00 ECOLAB FOOD SAFETY SPECIALITIES TOPER SUPPLIES 5,000.00 - _ 238.76 52 1012102411.42-00 'ELK GROVE HIGH SCHOOL ;DIVE TEAM TRAINING 27.50 53 2101704407.69-07 E-VERGENT.COM, LLC T-1 LINES 289.00 54 1013202422.26-03 FASTENALCOMPANY VEHICLE MAINT SUP 70.34 55 VARIOUS FEDEX ;POSTAGE 124.29 56 1010000-313.12-00 'FOSS, MARILYN :REFUND REAL ESTATE TRANSFER TAX 212.00 57 1013201422,63-01 ',FRIENDLY FORD ,INSURED REPAIR 35.29 58 2083103-421,85-00 ;GARY R WEBER ASSOCIATES, INC. 'DEVON AVE OVERPASS 1.350.00 59 1012102411.26-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 2,276.32 60 VARIOUS 'GOA REGIONAL BUSINESS ASSOCIATION ,SILENT AUCTION EVENT 500.00 61 VARIOUS .GRAINGER-801891029 MAINT SUPPLIES/BLOCS, SMALL TOOLS 511.53 62 VARIOUS :GUARDIAN DENTAL;PREMIUMS MARCH 14 2,150.37 63 VARIOUS !HARTFORD LIFE INS -PRIORITY ACCOUNTS LIFE INSURANCE JAN 14 10,027.15 64 5013302481.56-07 IHBK WATER METER SERVICE, INC. :METER TESTING 148.40 65 5013302481.22-00 'HD SUPPLY WATERWORKS, LTD TOPER SUPPLIES 816.00 66 1012206412.73-00 ',HEARTLAND LABEL PRINTERS, INC. !LASER PRINTER 799.00 67_ 1.0100.00-313,12_00_!HEIDE_NRIC_H, RO_B_ERT;REFUND iOPER SUPPLIES, SMALL TOOLS, MAINT VARIOUS HOME DEPOT CREDIT SERVICES iSUPPLIES/BLDGS, CONTRACT MAINT REAL ESTATE TRANSFER TAX 550.00 68 - 370.56 69 1011801408.61_00 'ICEMILLER LLP LEGAL COUNSEL :PROF SERV/LEGAL ARBITRAGE 2007 BOND 3,700.00 70 VARIOUS IL DIR OF EMPLOYMENT SECURITY ',PROF SERV/BENEFITS FOURTH QTR. 2013 5,708.00 71 1012105-411.42-00 ;IL FIRE INSPECTORS ASSN IIFIA MINI SEMINAR W. ESCONDO 75.00 72 VARIOUS iIL PAPER & COPIER CO. ISERV AGREEMENT/COPIER 82.34 73 1013201422.63-01 ,ILLINOIS FARMERS INSURANCE (INSURED REPAIR 3,714.91 74 1012201412.69-00 ILLINOIS SECRETARY OF STATE (LICENSE PLATE RENEWAL 101.00 75 1012209412.41-00 i ILLINOIS TRUCK ENFORCEMENT ASSOC. !MEMBERSHIPS 8 POLICE OFFICERS 100.00 76 VARIOUS (INDEPENDENT STATIONERS OFFICE & OPER SUPPLIES 326.14 77 1012102-411.26-03 ,INLAND POWER GROUP 'VEHICLE MAINT SUP 135.05 78 1012201412.18-00 .J.G.UNIFORMS, INC. :UNIFORMS 1,007.40 79 VARIOUS 'JAMES DRIVE SAFETY LANE, LLC 'VEHICLE MAINT 561.50 80 1012202412.42-00 ;JONES. GREGORY ,POLICE TESTING TRAINING 98.88 81 1012201-412.5500 KONICA MINOLTA BUSINESS SOLUTIONS SERVAGREEMENT/PRINTER 26.40 82 VARIOUS 'LEACH ENTERPRISES, INC. VEHICLE MAINT SUP 622.74 83 84 VARIOUS _�, LECHNER & SONS _ _ ;RENTALS 1012208-412.42-00 '.LERMI ;LERMI SEMINAR MATS & UNIFORMS _ __ � 35.00 C. FOX 85 5010000-110.02-00 'LEWIS, CHRISTOPHER ;FINAL BILL CREDIT REFUND 30.20 86 VARIOUS LYONS PINNER ELECTRIC, INC. ISERV AGREEMENT/STREET LIGHTS 20,332.48 87 1012201412.42-00 MAJOR CASE ASSISTANCE TEAM ,AWARDS BANQUET/MCAT 9 POLICE OFFICERS 202.95 88 VARIOUS .MC CANN INDUSTRIES, INC. (MAINT SUPPLIES/EQPT 829.55 89 VARIOUS IMC MASTER-CARR SUPPLY CO (MAINT SUPPLIES/EQPT 30.04 90 1 5013302-481.61.00 1MCHENRY ANALYTICAL WATER LABORATORY, PROF SERVIWATER SAMPLES 624.00 91 - CONTRACT MAINT/EVP, SERV VARIOUS MEADE ELECTRIC COMPANY, INC. ;AGREEMENT/TRAFFIC LIGHTS I 2.244.57 92 1 1010000-223.13-00 IMETROPOLITAN LIFE INSURANCE CO. ;LIFE INSURANCE FEB 14 291.32 ' Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 0312512014 93 ..- 'OPER SUPPLIES, MAINT SUPPLIES/EOPT & VARIOUS MILLER INDUSTRIAL-DEVON SLOGS. SMALL TOOLS 313.65 94 1013205422.55-00 ,MIMOSA INTERIOR LANDSCAPE •SERVAGREEMENT/PLANTS 377.00 95 VARIOUS MONARCH CAR WASH VEHICLE MAINT 19.50 96 .. .__ 97 1013201-422.18-00 _ MORONY, THOMAS T iUNIFORMS _.._._ VARIOUS jMORR150N ASSOCIATES, LTD [PROF DEVELOPMENT SEMINAA -_ ; R SAFETY S_HOES_ _ 150.00 98 1011601-406.42-00 ;MUNICIPAL CLERKS OF ILLINOIS ',SPRING SEMINAR VILLAGE CLERK 60.00 99 2083103421.61-00 [MUNICIPAL GIS PARTNERS, INC. GIS STAFFING SERVICES 12,150.00 100 VARIOUS 'NAPA AUTO PARTS 'VEHICLE MAINT SUP I 69.67 101 VARIOUS NCPERS ',PREMIUMS MARCH 14 489.00 ' 102 5013302-481,22-00 NEVARR INC OPER SUPPLIES 35.00 103 VARIOUS 'NICOR GAS 5407 'UTILITIES 19,332.83 104 1012202-412.42-00 .NORTH EAST MULTI REGIONAL TRAINING .PROBLEM SOLVING TRAINING K. WSOL, D. JOHNSON 190.00 105 1012102-411.42-00 'NORTHEASTERN IL PUBLIC SAFETY FIRE ACADEMY TRAINING J. DEROUIN 3.995.00 106 1012201-412.61-00 '.NORTHERN IL POLICE ALARM SYSTEM .POLICE INTERPRETATION FEE 32.90 107 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM MEMBER ASSESSMENTIAPRIL14 50,043.25 106 1011102-401.61-00 NUNES, GINA 'COURT REPORTING SERVICES 563.00 109 VARIOUS -OFFICE DEPOT CORP SALES OFFICE & MISC SUPPLIES 68.53 110 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 350.05 111 5013302-481.26-02 PATTEN INDUSTRIES, INC. .MAINT SUPPLIES/EOPT 117.81 112 1012202-412,42-00 PELAYO. EFREN DEPLOYMENT INSTRUCTOR TRAINING 97.71 113 _ 1T4 1012202412.42-00 PERKINS, ERIC R _ 'SYSTEM INSTRUCTOR CERT TRAINING_ 1011804408.61-00 ,,PETERS&ASSOCIATES NETWORKSUPPORT 69.84 _ 5,527.50 115 1010000-341.10-00 'PIT STOP EXPRESS, INC. (REFUND SPECIAL USE PERMIT 400.00 116 1011803-408.55-00 'PITNEY BOWES, INC. 371896 .SERV AGRM/POSTAGE MACHINE 1,293.60 117 2083103-421.61-00 '!PLCS CORPORATION : BUSSE ELMHURST TIF 3,250.00 118 CONTRACT MAINTrrREES, EAB TREE VARIOUS ;POWELL TREE CARE, INC. REMOVALPROGRAM 52,445.85 119 5013302481.22-00 ,PROSAFETY ',OPER SUPPLIES 33.00 120 VARIOUS -QUILL CORPORATION 'OFFICE SUPPLIES 97.62 121 1012202412.26-03 IRADCO COMMUNICATION INC 'VEHICLE MAINT SUP 142.00 122 VARIOUS [RAINBOW GLASS & TRIM LTD ;INSURED REPAIRS, VEHICLE MAINT SUP 216.00 123 VARIOUS iREDDY SERVICE, INC. ,PRINTING BUSINESS CARDSNB, VMO, VC 833.30 124 5013303-081.26-03 :REGIONAL TRUCK EQUIPMENT 'VEHICLE MAINT SUP 14A5 125 1012103-411.26-03 ROESCH FORD ;VEHICLE MAINT SUP 104.25 126 VARIOUS ROSELLE ACE HARDWARE !MAINT SUPPLIES/EQPT, OPER SUPPLIES 20.77 127 1013202-422,26-03 :RUSH TRUCK CENTERS OF ILLINOIS, INC. :VEHICLE MAINT SUP 1,891.88 128 1013101-421.61.00 ISAFEBUILT, ILLINOIS, INC. :INSPECTION SERVICES 1,200.00 129 130 5010000-110,02--00SCHWARTZ TRUCKING ,FINAL BILL CREDIT REFUND _ _ VARIOUS :SERVICE COMPONENTS, INC_. TOPER SUPPLIES, MAINT SUPPLIES/EQPT 99.05 867.84 131 1011102401,61-00 !SEYFARTH SHAWATTORNEYS LLC .PROF SERV/LEGAL 36,348.12 132 1013205422,26-01 ISHERWIN WILLIAMS #3090 :MAINT SUPPLIES/BLDGS 157.95 133 2101704-407.61-00 'SIGNORELLA, RICHARD ;PROF SERNIDEO PRODUCTION 1,300.00 134 VARIOUS ,SPRING ALIGN OF PALATINE, INC. VEHICLE MAINT 3,664.85 135 5013303-461.26-02 STANDARD EQUIPMENT COMPANY ;MAINT SUPPLIES/EQPT 357.54 135 1012107411.26-02 STEINER ELECTRIC CO :MAINT SUPPLIES/EQPT 202.57 137 1011701407.61-00 SUITEONE MEDIA, INC. 'AUTOMATED AGENDA PROGRAM 4,788.00 138 1010000-313.12-00 1SULLIVAN, ROSE MARIE ',REFUND REAL ESTATE TRANSFER TAX 280.00 139 VARIOUS ;SYMETRA PREMIUMS MARCH14 1 78,561.38 ' Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 03/25/2014 VENDOR140 5010000-110.02-00 TASHEV, MARILYN HRISTO !FINAL BILL CREDIT REFUND 39.25 141 1013204422.64-00 TERRACE SUPPLY COMPANY RENTALS 16.12 142 1013101-421.61.00 4THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 900.00 143 3013202-060.BS00 ;TRANSYSTEMS CORP ;HIGGINS OVERPASS 7,087.16 144 145 1013202422.56-02 _;TREDROC TIRE_ SERVICE _ 'CONTRACT MAINT/TIRES ______ 4021801-070.91-03US BANK 'BONDS/SERIES 2013 FEES _______ _ - 117.90 _ 500.00 146 1013205422.26.01 ;US PLUMBING & HEATING SUP CO 1MAINT SUPPLIES/BLOGS 36.37 147 5013303-481.22-00 'USA BLUE BOOK TOPER SUPPLIES 298.87 148 1011804408.61-00 ;VISION INTERNET PROVIDERS, INC. !WEB HOSTING MONTHLY FEE 200.00 149 VARIOUS VISION SERVICE PLAN(IL) 'PREMIUMS MARCH 14 5,528.21 156 5013304-081.22-00 ;VULCAN MATERIALS COMPANY ',OPER SUPPLIES 298.61 151 VARIOUS !WAREHOUSE DIRECT !OFFICE & MISC SUPPLIES 249.84 152 2064101-430.69-00 ',WASTE MANAGEMENT -WM YARD WASTE STICKERS 1,000.00 153 VARIOUS WENTWORTH TIRE-BENSENVILLE iVEHICLE MAINT SUP, TIRE DISPOSAL 1,146.08 154 2083103-421,85-00 ',WESTERN REMAC, INC. ;SIGN ENHANCEMENT PROGRAM 53,829.35 155 5013302-461.22-00 WHITE CAP CONST. SUPPLY OPER SUPPLIES 112.75 156 1011801408,55-00!WHITE WAY SIGN COMPANY ISERV AGREEMENT/SIGNS 696.59 157 5010000-110.02-00WHITE, ERICKB CAROLE ;FINAL BILL CREDIT REFUND 7.10 158 1013202422.26-03 WICKSTROM AUTOMOTIVE !VEHICLE MAINT SUP 8922 159 1011102-401.81-00 'IWILLIAM J. PAYNE !PROF SERV/LEGAL MARCH RETAINER 750.00 160 5013302-481.26-02 ;WISE EQUIPMENT& RENTAL ''MAINT SUPPLIES/EQPT 24.00 _ 161 _ 1012106411.22-00 iWORLD POINT ECC, INC. TOPER SUPPLIES 1,007.35 162 VARIOUS :WRIGHT AUTOMOTIVE, INC. '2014 DODGE AVENGERS(6) 102,036.00 163 VARIOUS :XEROX CORPORATION (DALLAS,TX) 'SERV AGREEMENT/PRINTER 414.07 Fully Reimbursable " Partially Reimbursable OVE F s'f �nTror��c°M S4� 03/14/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Busse Road Median Landscape Improvements BACKGROUND: The Industrial/Commercial Revitalization Commission has authorized the Busse Road Median Landscape Improvements project. Gary R. Weber Associates, Inc. submitted a proposal to provide professional design services for this project. These professional services include finalizing the design, providing contract plans and specifications, and obtain all permits and approvals from the State. The project consists of landscape enhancements of the center medians along Busse Road from just north of Thorndale Avenue to just south of Higgins Road. The enhancements will include a mix of landscape plantings (sod, perennials, shrubs, ornamental and shade trees), raised planter beds, and irrigation. Gary R. Weber was the landscape consultant used to develop the ICRC Master Plan Update and has successfully assisted as a landscape sub -consultant on several other Village projects. Civiltech Engineering, Inc. will be providing assistance on the structural plans and in obtaining all permits and approvals from the State. It is recommended that a professional design service contract be executed with Gary R. Weber Associates, Inc. for the design services for the Busse Road Median Landscape Improvements in the amount of $42,762.80. Adequate funds are available in the ICRC Fund. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Sammarco, Vito Created/initiated Approved Pagel of 2 Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Approved Approved Final Approval Page 2 of 2 �v�GROVE V/1� C r Mo. 03/14/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Village Gateway Signs - Phase I BACKGROUND: Gary R. Weber Associates, Inc. submitted a proposal to provide professional design services to bring the proposed Village's Gateway signs from conceptual design to construction. These professional services include finalizing the design for the residential and Business Park gateway signs. In addition, they will provide contract plans and specifications for six (6) locations within the residential area. The six (6) residential gateway sign locations are the following; Wise Road east of Plum Grove Road, Nerge Road east of Plum Grove Road, Rohlwing Road north of Biesterfield Road, Biesterfield Road east of Martha Street, Arlington Heights Road south of Higgins Road, Ridge Road north of Devon Avenue. Gary R. Weber was the landscape consultant used to develop the ICRC Master Plan Update and has successfully assisted as a landscape sub -consultant on several other Village projects. Civiltech Engineering, Inc. will provide the site survey and electrical plans, while Rebechini Studios, Inc. of Elk Grove Village will be providing the structural and detail plans of the gateway sign. It is recommended that a professional design service contract be executed with Gary R. Weber Associates, Inc. for the design services for the Village Gateway Signs — Phase I in the amount of $59,855.40. Adequate funds are available in the Capital Projects Account and the ICRC Fund. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Created/Initiated Pagel of 2 Sammarco, Vito Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Approved Approved Approved Final Approval Page 2 of 2 OVE Y/t�c T Q� cny�s �h�o�nl 03/19/2014 TO: Raymond R. Rummel, Village Manager FROM: Matthew Roan, Deputy Village Manager SUBJECT: GIS Service Provider BACKGROUND: For the upcoming fiscal year, the GIS Consortium has agreed to contract with Municipal GIS Partners (MGP) to be the service provider. This rate for the upcoming fiscal year is $147,253, which will be funded from the Industrial/Commercial Revitalization Fund. This year, MGP has increased their fee to the Village by 1%, or $1,456. As an overview, in April of 2008, the Village Board entered into an agreement to join the GIS Consortium (GISC), which is a group of 23 local communities that work together to develop a cost-effective solution for implementing geographic information systems (GIS) and related technologies. By collaborating, communities create GIS opportunities otherwise unavailable because of complexity and cost. The mission of the Consortium is to create value by managing cost and risk in a cooperative environment. The foundation of the Consortium is its innovative staffing approach. To address this issue, the Consortium outsources staffing and shares these resources among its 23 members, with the prospect of additional growth in the coming fiscal year. Elk Grove Village is an 80% allocation member for support services. This provides for an in-house GIS specialist 4 days a week. In addition to the Specialist, Elk Grove Village shares the services and receives the benefits of seven other GIS staff members who are located off -site. Should you concur, please bring before the Village Board at the March 25, 2014 Village Board meeting. APPROVALS: Roan, Matthew Smalley, Sandy Carey, Joseph ATTACHMENTS: Created/Initiated Approved Final Approval Page 1 03/06/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Final Grading Plans for 901 Brantwood Avenue Construction Contract BACKGROUND: On March 4, 2014 the Village opened sealed bids for the Final Grading Plans for 901 Brantwood Avenue Project. Eleven (11) contractors obtained bid documents and eight (8) contractors submitted bids. The lowest bid was received from EarthWerks Land Improvement and Development Corporation of Batavia, IL in the amount of $172,553. The Engineer's Estimate of Cost for the project is $199,413. The other bids were as follows: Prime Construction $187,164.00 A -Lamp Concrete Contractors $220,815.00 Maneval Construction $222,319.31 Berger Excavating $224,551.10 Copenhaver Construction $236,911.90 J.S. Riemer, Inc. $237,104.25 DiMeo Brothers $312,597.00 EarthWerks has recently completed projects for the County of DuPage, Village of Glen Ellyn and Village of Niles. EarthWerks completed all contracts on time, under budget, and to the satisfaction of the clients. We believe that EarthWerks has the ability and experience to successfully complete our project. I respectfully recommend that the contract for the Final Grading Plans for 901 Brantwood Avenue be awarded to the low bidder, EarthWerks Land Improvement and Development Corporation, in an amount not to exceed $172,553.00. Adequate funds are available in Account #301-3101-460.83-00. Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the March 25, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Created/Initiated Pagel of 2 Trudan,Steve Approved Pye, Mary Approved Tromp, Christine Approved Carey, Joseph Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Bid Tab Page 2 of 2 FINAL GRADING PLANS FOR 901 BRANTWOOD AVENUE BID TABULATION Math 4. 2014 ENGINEERS ESTIMATE LSn4 Mpmr. P4meshim cn Pogo 1 CanOaawe Mattes. Lon9rvdion BAUV1vefEe BaYrle MamPa0im SM..C9avele S4haumbuq InpYsiEe l qEM NO REM - UNIT QUANTITY UNR "' TOTAL UNIT TOTAL TOTAL ,- t • •' - AWARDED PRICE-• PRICE t < PRICE -: ,`UNIT pMT;p TOTAL „, UNIT TOTAL .w PRICE --PRICE PRICE PRICE, PgICE PRICE PRICE .. v,_;.. .. .. P. _.:rs .,.r.. - ,.. ., I. TREE REMOVAL (6TO15UNITS DJAMETERI UNIT ...... 2. TREE REMOVAL (OVER 16 UNITS DIAME OIAWE TER( 310 $45,00 $13,950 f20.00 f00.00 82 $15.00 f4,650.00 $18.00 $5.580.00 52.05 3?2)0.50 3. TREE UNIT 418 $50.00 520,90D $20.00 $8.060.00 $18.00 $7,524,00 $22.00 E9Igo 312EG $5.268.00 4. SUPPLEMENTAL WATERING ND SUPPLEMENTATION EACH T $100.00 S700 f100.00 3700.00 E10000 3700.00 $110.00 ,00 3]]0.00 E262.50 $1.837.50 5. EARTH ' "' UNIT 90 $15,00 $1,350 $10.00 $900.00 $30.00 12,700.00 E1,o0 $90.00 552.50 34,]25.00 G. REMOVAL AND REMOVAL DDIISP DISPOSAL OF UNSUITABLE MATERIAL CU YD 1,300 $20SD $26,000 f12O0 $16.600.00 $10.00 $13000,00 $30,00 $39,000.00 $11.26 $14.838,00 T. EXCAVATION TOPSOIL EXCAVATION AND PLACEMENT CU YO 425 SJ0.00 $12.750 $20.00 f11,900.0D $25.00 $10,625.00 33O00 $12.750.00 33029 $12.073,25 8. TOPSOIL FURNISH AND PLACE, 4^ CU YD 1,200 3500 36,000 0 $10.0000 $12.00.00 $10.00 512.0.00 320.00 $24,000.00 $18.29 321.949.00 9.SO SEEDING, SPECIAL YD 5,400 $4.00 $21,600 ".0o $21.600.00 34.00 $21.60000 $200 $10,800,00 fiO4 $38.016.00 0 10. SEEDING, CLASS ACRE 2.50 32.000.00 .35,000 f?WUOo f6,250.00 $5.000.00 $1?500.Oo $3.000.00 37.500.00 $2,625,00 S6,5B2,50 PE INTERSEEDING, SPECIAL ACRE 0.30 52,50000 S150 f3,600.00 $1.00.00 310.000.00 $3.000.00 $3.500.00 $1.050.00 $4,725.00 $1.417.50 12. 13. OA ACRE 2.50 32,00D.00 $5,000 $1,200.00 $3.000.00 E5,0OO.00 $12.500.00 $3000.00 31,5ooO0 32.625.W 30,562.50 14. MULCH, METH ,CLASS MULCH, METHOD ACRE 0.30 $2.500.00 5750 33.50000 E1,050.00 $10,000.00 $3.000,00 E4000.00 31.200.00 U.725.00 $1417.50 14. PERIMETER ERO51OSS BARRIER EROSION ACRE 2.8 33,000.00 $8400 S1,S00.00 $4.200.00 $5,000.00 $14.000.00 $2,500,00 37.000.00 35,60TOO 315,699.00 16. STONE R CLASS A] - FOOT 1,600 $3.00 31.500 $Im f2250.00 SAW $8,00000 $2.00 53,000.00 $263 33,945.00 FILTERSTONE FA IC SO YD 2 550.00 5100 f100.00 f200.0o E100.00 $200,00 - $100.00 $200.00 $421.85 $841T0 17. 1T. EGRIC SUBBASE SUBBASE GRANULAR MATERIAL, TYPE B 2" SO YO 2 $25.00 $so $2.00 $4.00 f100.00 E200.00 125.00 $50.00 55T525 31.150.60 16. SUBBASE GRANULAR MATERIAL, TYPE B SD YO 56 13.00 $1" 54A0 f224.00 $500 3280.00 54.00 3224.00 $20.25 $1,134.00 TYPE OI2" SOT 12 BO YD 70 38.00 $560 E8100 $560.00 $8.00 $560.00 $10,00 S100.00 321.50 I IS05.00 20. 20. -MIX ASPHALGRANULT COURSE,IAL, HOT -MIX ASPHALT SURFACE COURSE,MIX"C", N]0 SURFACE SO YO 93 $12,00 $1.116 312.00 $1,110.00 3100o S93D.00 320.00 51.880.00 521.06 26 $1,9TT.16 22. HOT -MIX ASPHALT NTO TON 11 $110.03 $1,P0 $100.00 f1,1o0.00 5200.00 E2200.00 3425.00 $4.86 00 E22 $3.]43.18 40 23. PORTLAND CEMENT CONCRETE DRIVEWAY DCEMENT COER NCRETE DRIVEWAY EWAY PAVEMENT, BINCH TON 11 $100,00 $1,100 310D.00 $1.100.00 5200.OD E2.200.00 $400.00 $4.400.00 E237X0 $2.613.60 24. 5 INCH PAVEMENT CEMENT CONCRETE SIDEWALKSINCH SO YO TO $80.00 35.600 f80.0o $5.600.00 390.00 $6.300.00 $85.00 $5,950.00 36825 3417].50 24. PAVEMENT REMOVAL SOFT 500 Sam $3.000 f6.00 $3,000.00 $8,00 $4,000.00 $6.00 3?D00.00 $6.83 33.415.00 15.00 26. CURBREMOVALFOOT SO YO 2,200 E5.00 $11,000 fID.00 522,000.00 E],Op 56,600.00 E10.00 522.000.00 54.11 :93. 26. COMBINATION CURB AND GUTTER REMOVAL 740 S2.00 E1,40o $10.00 $7".00 $10.OD E71400.00 $5,00 33.]0000 E5.82 34.30660 28. CONCRETE REMOVAL (FLOOD WALL) FOOT 149 53.00 U47 G10.00 51480.00 $10.00 $1,490.00 35.00 S]45.o0 53.29 S490.21 29. STORM SEWER REMOVAL 4" Cu YO 80 $250.00 $20,000 f100.00 $8.000.00 $ID0.00 50,000m 650.00 64000.00 $56.35 54506.00 STORMS EWER REMOVAURT FOOT 30 $1000 $300 510.00 $300.00 $10.00 3300.00 $10.00 $300.00 566.83 $2,064.90 30. 31. REMOVE PUMP AND APPURTENANCES FOOT 65 310.00 S65D E10.00 $650.00 $1000 E650.Oo $10,00 3650.00 563.54 34130.10 32. STRUCTURES LSUM 1 311500.00 $1,500 f4,000.00 f4,000.00 $500.00 $500.00 35,000.00 $5.000.00 $2,066.00 $2.055.00 CONCRETE CURB,LITY CONCRETE CURB, TYPES TYPE EACH 11 E500.00 $5,500 $100.00 f1,100.00 $300.00 $3.300.00 $35000 53,850.00 5]12.93 32,842.23 34. 33. SIGN TYPE i FOOT 275 $20.00 $5,500 $13.OD $3.676.00 E150o 54125.00 f35.00 $9.825.00 518.90 $5.19].50 35. METAL POST METAL POST-TYPEA SO FT 6 3100.00 3600 HDm f60.00 340.00 E240.00 $50.00 $300.00 526825 315].50 36. PAINT PAVEMENT MARKING- LETTERS AND SYMBOLS FOOT 30 $10,00 $300 $10.00 S]09.00 $10.00 $300.00 E25.00 S]50.00 $12.60 3]T8.00 36. - LINE ATION SOFT 12 56.00 372 $2.00 324.00 330.00 $350.W 310DO f120.00 35.25 $63.00 ]1. COMBINPAINT COMARKINGCTECURB AN COMBINATION CONCRETE CURB AND GUTTER, TYPE 8.6.12 FOOT 63D E200 $1.260 $3.00 $1,890.00 $1,00 E630.00 $2.00 $1,280.00 $i05 SBBL50 38. REMOVAL OF LIGHTING UNIT, NO SALVAGE FOOT 160 $25.00 $4.000 f20.00 $3.200.00 330.00 E4,800.00 330.00 $4,g00.00 323.10 53.688.00 39. REMOVAL OF POLE FOUNDATION EACH 3 5300.00 $900 f300.00 $900.00 33Do.00 3900.00 E740.00 $2.220.00 $1,032 J] 54.69809 40. STABILIZED CONSTRUCTION ENTRANCE EACH 3 $150.00 $450 NDOM $"00.00 $300.00 39mm $500m 51,500.Do 31,505.47 34,519.41 41. CONSTRUCTION LAYOUT EACH 1 $2400.00 32.400 f1,500.00 $2,500.00 $1,000.00 31,000.00 63.500.00 $3,500.00 34127.64 E4,12].04 42. AS -BUILT DRAWINGS LSUM 1 32,50000 $2,500 $3.000.00 $3,000.00 $2,000.00 $2.000.00 S1Oo0.00 $3.DOO.DO $3,150.00 LSUM 1 $1,500,00 $1.500 3000.00 $3.000.00 E],00o.00 f3,000.00 E3,000.00 S],OOD.00 :3.150.00 3.675.00 f3.675.00 TOTAL SO $199.413.00 S172.653.00 3187,164.00 $220.815.00 5222.318O1 TOTAL BIO AS READ s172ssl.00 s1e7,164.0o s220,e16.00 8222.319.31 Page 2 Beger ExuveWg Gop4vB. C4n3t1Y[ibn J.S. FBsm lnc DI wso en. Wauo3n0a 39844a El, EX Gvv. , ITEM tt I�EOM - UNIT QUANTITY UNrt TOTAL% UNIT a TOTAL �,' UNIT TOTALy - UNIT TOTAL,:• I) 3 'AWARUDp PRIDE PRICIE _ ,PRICE PRICE PRIDE FRICE= PRICE PRICE h 1. TREE REMOVAL (6 TO 15 UNITS DIAMETER) UNIT 310 S10.W $3,100,00 Mm $6620.00 Sts.aa 34,650.00 340.00 312A00.00 2. TREE REMOVAL (OVER 15 UNITS DIAMETER) UNIT 418 $12.00 $5,016,00 $23.0 $9,614,0D $18.00 $7,524.00 UoBo $20,900.00 3. TREE TRUNK PROTECTION EACH T $80.00 3560.00 3100.00 $700.00 $20000 $1100.00 $16500 $1155.00 4. SUPPLEMENTAL WATERING UNIT 90 Ss0.00 54,500.00 $0.01 $0.90 S15ao $1.350.00 $1.a0 $90.00 S. EARTH EXCAVATION CU YD 1,300 $22.50 $35,750W 522.W $35,1W.00 $35.00 345.500.00 $18.00 12310000 6. REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 425 $29.25 $12.006.25 $27.W $11,475.00 $40.00 347,000.00 33600 315,30000 T. TOPSOIL EXCAVATION AND PLACEMENT OU YD 1,200 $2025 324,3W.00 31100 S13,200.00 S30.00 $36,000.00 $29.00 53360000 B. TOPSOIL FURNISH AND PLACE, 4" SO YD 5,400 $4.00 $21.600.00 $4.00 $21.600.00 $6.50 $18.900.00 2525 $2835000 9. SEEDING, SPECIAL ACRE 2.50 $2,60000 36,500.00 $2.000.00 35.900.00 $2.600.00 56,500.00 $8.000.00 $20.000.00 10. SEEDING, CLASS<A ACRE 0.30 $3.60000 31,080.00 50.00000 31,8a0.00 SZ6W.W S760.00 S7W0.00 32.100.00 II. INTERSEEDING, SPECIAL ACRE 2.50 $2.8WW W,50000 22.5W.0o 36,250.00 SZ600.00 26.50000 $8,500.00 $21.250.00 12. INTERSEEDING, CLASS 4A ACRE 0.30 S3,W0.W $10W.W 36.0moo 31,800DD 32,6mW S780.00 37,SW.00 $2.250B0 13. MULCH, METHOD 2 ACRE 2.0 $1,500.W N,200.0D $2,000.00 35,60000 $1400.00 SZ920.00 50.000.00 $18.800,00 14. PERIMETER EROSION BARRIER FOOT 1.500 $2.25 $4,12500 32.00 33,000,00 23.00 S4500.00 $3.00 $4,500,00 IS. STONE RIPRAP, CLASS A3 SD YO 2 $245.00 3490.00 $150.00 $wo= S750.00 S1,SW00 5250.00 $500.00 16. FILTER FABRIC SO YD 2 S90.W 31W.00 S1W.00 $200.00 310.00 320.0o St W.00 $200.00 17. SUBBASE GRANULAR MATERIAL, TYPE B 2" SO YD 66 $16.30 3912.W 110.00 SSBD.W SSW 3336.00 1800 3a48.00 18. SUBBASE GRANULAR MATERIAL, TYPE B B" SO YD TO $28.25 $1,937.50 511,00 5770.W $15.0 31,050aa $20.00 $1,4W.00 19. SUBBASE GRANULAR MATERIAL, TYPE B 12" SO YD 93 $33.85 $3.148.05 S15 ao $1,395.00 $20 W $1.860.00 $35,00 33.25500 20. HOT -MIX ASPHALT SURFACE COURSE, MIX `C", NIB TON 11 $227.00 $2,497.00 $16000 $t 980.00 225D00 $2,750.00 $300,00 53.300.00 21. HOT -MIX ASPHALT BINDER COURSE, IL19.0, NIB TON 11 $23600 $2.598.00 $185.00 $2.035.00 $250.W $2.I50.00 $300.00 303W.W 22. PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, B INCH SO YD TO 545.00 53,150.00 365ao N.550.00 $5500 $3.920.0 3115.00 36,050.00 23. PORTLAND CEMENT CONCRETE SIDEWALK S INCH SOFT 500 38.00 IN.Wom SB.W 54oW.00 SB.W U.001)m 312.W So000.DD 24. PAVEMENT REMOVAL SO YD 2,200 SBW 315,7W.0a $11.00 $24,200.00 36.75 314.850.00 $13.00 $28.600.00 25. CURB REMOVAL FOOT 740 $6.50 24,810.00 S7.00 3518000 52.a0 $1,48000 UBD' 32.960.00 26. COMBINATION CURB AND GUTTER REMOVAL FOOT 149 $6,00 $804.00 $8.00 $1192.00 54,25 563325 $5.00 S745.00 27. CONCRETE REMOVAL (FLOOD WALL) CU YO 80 $161.50 312,920.00 $280.00 322A00.00 Uo W $2.400.00 3225.W 318,Wo0o 28. STORM SEWER REMOVAL 4" FOOT 30 S7.00 $210.00 slow 3300.00 320.W SI S2.W Rom 29. STORM SEWER REMOVAL 10" FOOT 65 $2.00 3455.00 $10.00 $850,00 $25 W $1.625.0 34.W 5260.00 30. REMOVE PUMP AND APPURTENANCES LSUM 1 $1.915.00 S1,915.00 94,SaD.00 Sa,500.00 52.00000 32,O00.00 St OW.00 11,000.00 31. FILLING UTILITY STRUCTURES EACH 11 S40,00 $4,620.00 $30C.00 33000.00 $500.00 35150.00 $100.00 $1.100.00 32. CONCRETE CURB, TYPE B FOOT 275 $26.50 $7.287.50 320.00 $5,500.00 320.W 35.500.00 $20.00 355a0.W 33. SIGN PANEL - TYPE 1 SOFT 6 ISO .00 $300.00 355aa 3330.00 520.Oo $120.00 3100W 5600.00 34. METAL POST -TYPEA F00T 3D Slaw sm.W $30.00 99W.a0 $15.00 "So= $25.00 S750.00 35. PAINT PAVEMENT MARKING- LETTERS AND SYMBOLS SOFT 12 32500 $300.00 335.W 5420.00 UBD 290.00 542.00 S5a4.W 36. PAINT PAVEMENT MARKING LINE 4" FOOT 630 $0,50 $31$.00 $3.00 S1,09000 S2.00 31,26aaa UBa $3,15100 ST. COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6G2 FOOT 160 325.35 $4.056.00 $20.00 $3.200.00 $20.00 $3.200,00 $32.00 "L120.00 38. REMOVAL OF LIGHTING UNIT, NO SALVAGE EACH 3 $1.650.00 34,950.0 S700.W 32,100.00 $200.00 $600.00 $300.00 UwBo 39. REMOVAL OF POLE FOUNDATION EACH 3 $350.00 31.050.00 3700.00 $2A0000 S100.00 3300.W 55W0 31,5oom 40. STABILIZED CONSTRUCTION ENTRANCE EACH 1 33,2W.00 53.200m 54,0W.00 34,0W.00 54000.00 24,WD.00 33.30(I.W S3,3W.00 41. CONSTRUCTION LAYOUT LSUM 1 A.50.00 37.500.00 510.0W.00 S160W,00 54000.00 $400000 33,601).00 $3.50000 42. AS -BUILT DRAWINGS LSUM 1 $1.500.00 $1.5W.00 $1,000.00 .51000.00 $15.000.00 $15,000.W 59.500.00 $6.500,00 TOTAL BID $224.551.10 3236,911.90 S237AIN125 $312.597.00 TOTAL BID AS READ $224.551.10 3236,911.90 $237,1o4.25 5312,597.W 03/19/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Catherine Miarnowski, Management Analyst SUBJECT: 2014 Residential Turf and Landscape Bed Maintenance Contract BACKGROUND: On April 12, 2011, the Village Board awarded a contract to Sebert Landscaping Company of Bartlett, IL to maintain various residential landscaped areas including turf mowing, landscape bed maintenance, fertilizing services, irrigation system maintenance, and Village Hall live -roof maintenance. The contract was revised in 2012 to include the addition of eight (8) additional landscaped medians. The initial term of the contract was from April 15, 2011 through February 28, 2012, with the option of four (4) annual renewals through February 28, 2016. Sebert Landscaping Company has performed satisfactorily throughout this contract. It is recommended that the contract be renewed in the amount of $77,630.00 for one (1) year through February 28, 2015. The contract amount reflects a 0.5% increase in the Consumer Price Index (CPI). Funds for the 2014 Residential Turf and Landscape Bed Maintenance Contract are budgeted in Corporate Account #101-3203-422-5608. Your concurrence with this recommendation is respectfully requested with subsequent forwarding to the Village Board for consideration. APPROVALS: Miarnowski, Catherine Sammarco, Vito Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Page 1 of 1 Created/Initiated Approved Approved Approved Final Approval ORDINANCE NO. AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE (ASSISTANT MECHANIC -PUBLIC WORKS DEPARTMENT, FLEET ATTENDANT -PUBLIC WORKS DEPARTMENT AND FLEET SERVICES COORDINATOR -PUBLIC WORKS DEPARTMENT) NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the Position Classification and Salary Plan of the Village of Elk Grove Village be and the same is hereby amended to read as follows: Permanent Authorized Positions Delete Add Public Works Department Current Full -Time Full -Time March 25, 2013 Assistant Mechanic 1 1 0 0 Fleet Attendant 1 1 0 0 Fleet Services Coordinator 0 0 1 1 Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of March 2014. APPROVED this day of March 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk RESOLUTION NO. A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF $78,127 FOR CONSTRUCTION AND CONSTRUCTION ENGINEERING FOR THE DEVON AVENUE BRIDGE OVER I-290IMPROVEMENT PROJECT WHEREAS, the Illinois Tollway, Illinois Department of Transportation (IDOT), Cook County, the Village of Itasca and Elk Grove Village have agreed to fund portions of construction and construction engineering costs associated with the Devon Avenue Bridge over 1-290 Improvement Project; and WHEREAS, the Village of Elk Grove Village has heretofore committed to contributing certain funds for the construction and construction engineering of said bridge improvement; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village deem the passage of this Resolution to be in the best interest and furtherance of the general welfare of the Village of Elk Grove Village, NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Cook and DuPage Counties of Illinois, as follows: Section 1: That the provisions of the preamble hereinbefore set forth are hereby restated as though herein fully set forth. Section 2: That there is hereby appropriated the sum of $78,127 for costs associated with the construction and construction engineering of the proposed Devon Avenue Bridge over I-290 Improvement Project with the Village of Elk Grove Village. Section 3: That the Village Clerk of the Village of Elk Grove Village shall transmit two (2) certified copies of this Resolution to The Illinois Tollway Office at Downers Grove, Illinois. Section 4: That the Village Clerk is hereby authorized to publish this Resolution in pamphlet form. Section 5: That this Resolution shall be in full force and effect from and after its passage, approval and publication according to law. VOTE: AYES: PASSED this day of NAYS: APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk ABSENT: 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village Published this _ day of 2014 in pamphlet form. Illinois LToDway February 18,2014 Mayor Craig Johnson Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Attention: Matt Roan Re: Tollway Design Contract I-11-4014 Tollway Construction Contract I-13-4608 Devon Avenue Bridge over 1-290 Final Bid Cost Participation Transmittal Dear Mr. Roan: The Illinois Tollway 2700 Ogden Avenue Downers Grove, Illinois 6051S-1703 Phone: 6301241-6800 Fax: 6301241-6100 TTY: 6301241-6898 The Illinois Tollway (Tollway) opened the bids for the above referenced contract on December 11, 2013 and the contract was awarded on December 19, 2013. The contract includes the Village of Itasca and Elk Grove Village requested improvements that require cost participation. The requested improvements include decorative fencing, decorative parapet columns, a custom ashlar formliner outside the bridge parapet, and concrete staining on the Devon Avenue Bridge. Attached herewith is a summary of the final quantities and bid unit prices for the requested improvements for the Village's review and concurrence. The final as bid cost for the Village of Itasca and Elk Grove Village cost participation for requested improvements included as part of this project is $134,701 for construction, $13,470.10 (10% of construction costs) for construction engineering and $8,082.06 (6% of construction costs) for mobilization, for a total cost of $156,253.16. The final cost participation includes the incremental cost difference between the Tollway's standard bridge fencing and standard formliner and the requested improvements. In accordance with the terms of the draft Intergovernmental Agreement, the Village of Itasca and Elk Grove Village shall be responsible for 50%of the total cost or $78,126.58 each. The terms of the requested improvements are included in the draft Intergovernmental Agreement (IGA) between the Tollway, Illinois Department of Transportation (IDOT), Cook County, the Village of Itasca, and Elk Grove Village. Construction of the requested improvements is subject to the execution of this IGA and approval by the Tollway Board of Directors. Pending execution of the IGA, the Tollway respectfully requests that Elk Grove Village confirm concurrence with the as bid costs described above, as well as confirming the continued request for the associated items. At the end of this letter is an area where the Village can indicate concurrence. Please confirm concurrence by returning an original signed copy of this letter in the enclosed self-addressed envelope. Mayor Craig Johnson 1-13-4608 Devon Avenue Bridge over 1-290 February 18, 2014 Page 2 of 3 With construction anticipated to begin this month, we would appreciate receiving your response by March 3, 2014. If you have any questions or need further information, please contact the Tollway's Senior Project Engineer, Manar Nashif, at (630)241-6800 ext. 3841 or via email at mnashif@izetipass.com. We appreciate your cooperation and look forward to working with you as we move forward with the project. Sincerely, Qe—�J1,.T3 Paul D. Kovacs, P.E. Chief Engineer PDK/mon Enclosures: Final Bid Cost Participation and Cost Back-up Documentation cc: Rocco Zucchero, Manar Nashif, Laura Niemeyer, Brian Connor - CH2M Hill 02.4014.07.03 LT Tollway_PDK_4608-EGVCostParticipationTrans_02182014 AGENDA COMMITTEE OF THE WHOLE March 25, 2014 ROOM E Following 5:00 PM Executive Session NEW BUSINESS Subject: Cook County Class 6B Property Tax Abatement Program Reference: Draft application packet from the Deputy Village Manager Issue: Consideration of Elk Grove Village's application packet for the Cook County Class 6B Property Tax Abatement 2. Subject: Crime Free Rental Housing Issue Reference: Report from the Village Attorney Consideration of a recommendation from the Village Attorney C: Mayor & Board of Trustees, Village Manager, Deputy Village Manager, Assistant Village Manager, Village Attorney, Village Clerk (3/6w/o), All Department Heads (7w/o), Cable Television Coordinator C March 20, 2014 To: Mayor & Board of Trustees From: 2 �,y„ Matthew Roan, Deputy Village Manager Subject: Class 6B Application Packet and Review Process Attached for your consideration is the Village's application for the Cook County Class 6B Property Tax Abatement program. Included in the packet is staffs draft petition, confirmation of receipt letter, and eligibility checklist. As proposed, applicants would submit a completed petition for consideration as staff would examine the petition for compliance with the requirements for information, documents and fees. Once staff determines that the requirements have been fulfilled, the Village Manager's Office would distribute the petition and required documents for departmental review and comments. If additional information is required, the applicant would be advised accordingly. When the application is determined to be complete, the petition will be presented to the Mayor & Board for consideration. Fully completed petitions will be reviewed by the Mayor & Board to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the applicant's request for a Cook County Class 6B Property Tax Abatement, The Letter of Receipt would not a guarantee of approval, but the applicant could move ahead with their project at their own risk. As the applicant moves forward with the agreed upon improvements, Village staff will maintain contact with the applicant to ensure that the stated obligations have been met. Once the stated obligations have been met, staff will present a Resolution of Support (this is the same resolution that we've approved in the past) to the Mayor & Board at a regularly scheduled Village Board Meeting for consideration. This resolution will provide the applicant with the necessary documents to move forward with the County and obtain their Class 6B Property Tax Abatement. We looked into the possibility of vacating the Class 6B, but attorneys from the County have indicated that once approved there is no way of vacating it. The Letter of Receipt is the same process that is used by the City of Chicago, and attorneys that we work with regularly indicate that they are familiar with Chicago's process and would have no issues with the Village handing this in the same manner. eo® e a �Nan� Petition Form for Class 6B Program To the Applicant: TT) A T'T nT. PT'T`Tf-Y& For Office Use Only Address of Subject Property: Signed Affidavit Dated: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents ofthis petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. Page I 1 PETITION FOR COOK COUNTY CLASS 6B VILLAGE OF ELK GROVE VILLAGE We. the undersigned, being owners of record of the following described real estate, do hereby request that the following business and legally described real estate be granted a Cook County Class 6B Property Tax Abatement: Business: Address: Permanent Real Estate Tax Index No. Assessed Valuation 20 (lass 3 years) 20 20 • Attach Legal Description of Property Owners of Record: Print Name: Signature: (Address City, State) Phone: Email: Business Applicant's Name: Print Name: Signature: Business/Corporation Name (Address City, State) Phone: Page 12 �yU�! bC' (• Disclosure of Ownership I. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: ❑ A Letter of Transmittal detailing the existing and intended use of the property, reason for Class 613. property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. ❑ Completion of the Class 6B Eligibility Checklist for the property in question. ❑ Completion of a property tax analysis spreadsheet showing impacts with and without Class 6B Property Tax Abatement. ❑ Current property photographs and renderings of property/building modifications, if applicable. ❑ Proposed Site Plan, if applicable. If property is: ❑ Owned by the individual(s); Title Tract Search. or One copy of the latest recorded deed with affidavit ❑ Administered by a trust: One certified copy of the trust agreement, trust deed and a list of beneficiaries * Has the property been, or is now, the subject of any other action by the Village? If YES, give details on a separate sheet of paper. Page 13 i i VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 613 Property Tax Abatement The Village of Elk Grove prides itself on being a business friendly community. As such, the Village supports the use of the Cook County Class 613 Tax Abatement in cases where it is established that a tax disparity exists and is detrimental to tenancy and where the project presents a clear benefit to the community. The Village reserves the right to review applications and render its approval or disapproval based on the information provided. Adhering to all Village codes and ordinances with respect to building and landscaping alterations is required. Furthermore, proposed building and landscaping construction must follow the design guidelines promulgated in the Industrial / Commercial Revitalization Master Plan Update for 2011. Proposed enhancements should be in accordance with the attached Industrial Design Guidelines Packet. The purpose of the Cook County Class 66 Property Tax Abatement Program is to stimulate the re - occupancy of vacated industrial buildings through a reduction in property taxes. Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. Under the program the assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is regularly assessed at 25% of fair market value in Cook County. I - INITIATION: The following procedures are necessary for a completed petition for Cook County Class 6B Property "fax Abatement consideration: A. Documents required: 1. Petition (attached) completed in full. 2. Detailed Letter of Transmittal. 3. Completion of Class 6B Eligibility Checklist 4. Previous three (3) years of Property Tax Bill Payments. 5. Legal description of the property. 6. Photographs, both areial and land based, of the area for which the property tax exemption is requested. 7. Any additional supporting documents for the petition. Page 14 B. Fees: Submit a check made payable to the Village of Elk Grove Village to meet the following: 1. $500.00: Filing Fee. Documents and fees are to be submitted to the Village Manager's Office, Attn: Director of Marketing & Business Development 901 Wellington, Elk Grove Village, Illinois 60007. Ii - REVIEW AND PROCESSING: Upon receipt of the petition for Cook County Class 6B Property Tax Abatement and fee, the Director of Business Development & Marketing will: A. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the applicant for their action. Step "B" will be taken when all petition requirements have been fulfilled. B. Distribute petition and required documents for departmental review and comment by Village Manager's Office, Community Development, Public Works, and Finance. Departments will submit written comments to Director of Business Development & Marketing. C. Department comments will be communicated to the applicant for correction. D. When the application is determined to be complete by staff, the petition will be presented to the Mayor & Board of Trustees at the next regularly scheduled Village Board Meeting for consideration. E. Fully completed petitions will be reviewed by the Mayor & Board of Trustees to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt from the Village. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the Applicant's request for a Cook County Class 6B Properh Tax Abatement. The Letter of Receipt is not a guarantee of approval and the applicant can move ahead with their project at their own risk. F. The Village will maintain contact with the applicant to ensure that the stated obligations have been met. G. Once the stated obligations have been met, Village staff will present a Resolution of Support to the Mayor & Board of Trustees at a regularly scheduled Village Board Meeting for consideration. Page 12 III -FINAL ACTION: Upon their review, the Mayor and Board of Trustees at a Village Board Meeting will either: A. Deny the request. B. Adopt the resolution. If approved, the Applicant will receive a certified copy of the Village's Resolution in support of the Cook County Class 6B Property Tax Abatement. NOTE: While the Village will do its best to expedite the review and approval process, Applicants should allow at least 30 days for review by staff and consideration by the Mayor & Board of Trustees. Furthermore, additional time may be needed depending on the complexity of the development. Page 13 VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 613 Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 613 Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 17 out of 17 points. Each item will receive I point for Yes and 0 points for No. Packet Item Yes No Letter of Transmittal Name of the Applying Company Current and Proposed Location/Address of the Applicant Proposed Use of the Property Proof of Vacancy Job Creation and Retention Data excluding one-time construction obs Total Project Cost of Proposed Improvements exclude landpurchase) Detailed Construction Budget of Proposed Improvements Proposed Landscape Budget and Plan Total Square Foota e of the Building Current Color Photographs of the Building Prior Three Years of Tax History Analysis of Taxes Paid Occupied With 6B V. Occupied Without 613 Tax PIN Legal Description Letter from Applicant Explaining the Need for the Tax Abatement on Company Letterhead Application Fee of $500 Total Points Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abatement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include frill -time and part-time. As well as any potential growth and time -frame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • How the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. Page14 4 Elk Grove Village Class 6B Property Tax Terms and Agreement The APPLICNAT shall perform the WORK upon the SUBJECT PROPERTY in accordance with the PLANS and in full compliance with all applicable codes, ordinances, rules, regulations, permits, and plans as outlined in Attachment A, imposed by the VILLAGE, and shall complete the WORK in a good and workmanlike manner or risk voiding this agreement. The WORK shall include all building and landscaping alterations as proposed by the APPLICANT in exchange for the VILLAGE'S approval of a Cook County Class 6B Property Tax Abatement. The APPLICANT, will be issued a Letter of Receipt upon submission of a completed Elk Grove Village Class 66 Application Packet. This letter may be used to inform the Cook County Assessor's Office that the Village of Elk Grove is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of final approval and the Applicant may move ahead with their project at their own risk. The Letter of Receipt will serve as official notice that the APPLICANT is eligible for the incentive however, final approval is not complete until there is an official resolution passed by the Village. The resolution will not be passed until such time all proposed work is complete. The APPLICANT has _ U days from taking ownership or tenancy to complete all proposed alternations and submit a full accounting of costs. If costs are not consistent with promises made in the original application, the APPLICANT may not be granted a final resolution of 6B approval. This AGREEMENT sets forth all the promises, inducements, agreements, conditions and undertaking between the APPLICANT and the VILLAGE relative to the subject matter thereof, and there are no promises, agreements, conditions or understandings, either oral or written, express or implied.. between them, other than as herein set forth. No subsequent alteration, amendment, change or addition to this AGREEMENT shall be binding upon the PARTIES hereto unless authorized in accordance with the law and reduced in writing and siened by them. However, whenever under the provisions of this AGREEMENT any notice or consent of the VILLAGE or the APPLICANT is required, or the VILLAGE or the APPLICANT is required to agree or to take some action at the request of the other, such approval or such consent of such request shall be given for the VILLAGE, unless otherwise provided herein. In WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below: Village of Elk Grove Village 901 Wellinflton Avenue Elk Grove Village, IL 60007 Signed: Name: Craig B. Johnson Title: Mayor Date: Attest: Judith M. Keegan, Village Clerk (BUSINESS) (ADDRESS) (CITY, STATE ZIP) Signed: Name: Title: Date: Page 15 Elk Grove Village Class 613 Property Tax Terms and Agreement Terms & Conditions Attachment A The APPLICNAT shall perform the WORK upon the SUBJECT PROPERTY as outlined below... ...THIS IS WHERE WE'D OUTLINE THE TERMS OF WHAT WE EXPECT TO BE PERFORMED AS A CONDITION OF THE CLASS 6B Page16 Date Company Attn: Requestor Address City, State ZIP RE: Application for a Class 6B Property Tax Abatement for th&property, generally located at ADDRESS, Elk Grove Village, IL,60007, Dear This correspondence is to confirm that the Village of Elk GYOVe Village is in receipt of your request for a Certified Copy of Elk Grove Village's Resolution supporting and consenting to a Class 66 Property Tax Abatement for property, generally knoaY\n as (ADDRESS), Elk Grove Village, IL 60007 (PIN#). \ �� This letter may be used to inform the Cook County/ sses or<s_Office that the Village of Elk Grove Village is in receiphofyour Class 6B application. However. this letter does not indicate that the Village of EIk//Grove Village has approved or will approve your Class 6B application. Company Name:` `XXX L Company Address: XX.X\/� �City, State ZIP Project,Address:-�� XXX i Elk Grove Village AL 60007 ProposedvPlan: New Construction/Substantial Rehabilitation/Occupying Vacant Property �� \� Elk Grove Village will notify your office regarding the status of your application as we review and evaluate project documents and plans. If you have any immediate questions, please contact me at (847) 357-400Tor send me an email at ierodzinamelkgrove.org. Sincerely, Craig B.Johnson Mayor C: Board of Trustees Village Manager Director of Business Development & Marketing Director of Community Development (a) PETITION FOR COOK COUNTY CLASS 66 REDEVELOPMENT CHECKLIST Property Address: Business: Items to be Addressed No/None Yes Comments I Ilas the company previously received a Class 6B in Elk Grove Village? 2 Has the building previously received a Class 6B in Elk Grove Village? 3 Owner occupied or leased? 4 What q pe of use is being proposed? 5 Does the company produce sales tax? 6 Is this a retention m new business opportunity? 7 Is the company relocating from an existing location? Where? 3 How many employees will be working out of this facility on day one? 9 How many additional jobs will be created? When? 10 What is the proposed redevelopment budget? I I Does the project address environmental remediation issues'. 12 Does the property/buildings need to remediate resubdivided lot issues? 13 Are there any zoning violations that need remediated? 14 Does the building have a lire suppression system? 15 Does the project address stonnwater management issues? 16 Does the parking lot need to be reconsuvcted/resurfaced? 17 Are there on -street loading docks that need relocated'. 18 Does the fagade need to be enhanced? 19 Does the landscape plan achieve the objectives of the ICRC Plan? 20 Does the signage plan achieve the objectives of the ICRC Plan? 21 What is being proposed by way of exterior improvements? 22 Could the project occur Wlthnnl assistance? March 14, 2014 TO: Mayor Craig 13./Johns a FROM: i/_ Geo ge 1 Knickerbocker, Village Attorney SUBJECT: CRIME FREE RENTAL HOUSING PROGRAM I. Introduction — As a result of the continuing criminal and potential criminal activity at the Perry Grove Apartments as well as the drug arrests at the Warwick rental home, a committee was formed to investigate the need and desirability of a Crime Free Rental Housing Ordinance. The Committee consisted of the Village Manager, the Village Attorney, and representatives from the Police, Fire, Finance, and Community Development Departments. IL Initial Review — Crime Free Rental Housing (CFRH) is a copyrighted program out of Arizona in which many Illinois municipalities are involved. The two Villages with the most experience and where CFRH police officers train and certify other department personnel are Schaumburg and Palatine. Mt. Prospect also has a program but not an instructor as versed as the other two communities. Ed Thomas, the Village's crime prevention officer did some research when the Village was looking into the issues involving the Perry Grove Apartments. Thereafter, and subsequent to the Warwick incident, the Village Attorney went to Mt. Prospect and to Palatine to meet with their Code officials. The Palatine officer then came to Talk Grove to speak to and answer questions of the Committee. Ill. Components of CFRI1- The two main components of this legislation involve 1) the licensing and physical inspection of all rental units in the Village, both single family and multi -family, as well as the rental of individual condos or townhouses; and 2) the Crime Free component which educates the various landlords, including attendance at an eight hour seminar before becoming eligible for a license. In addition, the Crime Free component requires a lease addendum to aid in the eviction of lawbreaking tenants and is instrumental in assisting landlords to take necessary steps and measures to reduce crime in their building or facility. IV. Present Village Regulation — Presently, the Village only licenses single family residential rental homes. There is little to no inspection of these homes other than a drive by exterior check with 50% of the homes being inspected each year. Apartment units are inspected once every two years for problem areas and once every four years for the remaining apartment units. -2- The above inspections are conducted by Pam Kuc of the Community Development Department who advised me of the number of buildings and rental units in the Village which are as follows: TYPE TOTAL NUMBER OWNED RENTED Single Family Homes 8,024 7,524 500 Condominiums, Townhouses 3,965 Units 3,171 794 Apartments 1,884 N/A 1,884 As previously stated, the exterior of all single family homes are inspected over a two year period. Presently, none of the Condominiums or Townhouses are inspected. The implementing of the CFRH program will require an additional 794 Condominium and Townhouse inspections and 500 single family home inspections. The 1,884 apartment inspections will remain the same with the vast majority (approximately 1,700 to 1,730) being inspected once every four years. It is possible that the frequency of inspections may need to be increased to ensure effective compliance with this program. V. Revenue and Expense Projections — As a result of the increase in the number of inspections and the anticipated additional time the inspections will take as a result of implementing this program, it appears an additional Crime Prevention officer and an additional building inspector will be needed. In order for the Crime Free program to be effective, the police officers assigned to the CFRH program will need to devote their entire working hours to this program, similar to what is done in Palatine, Schaumburg, and Mt. Prospect. This time allotment thus requires the hiring of an additional police officer for the remaining crime prevention activities. The estimated cost for the two extra employees, including all benefits and factoring in salary increases over a five year period is $250,000 to $280,000. Proposed license fees for this program arc set forth in Section 3-25-8 of the attached draft Ordinance. It is estimated that those fees will generate approximately $220,000 which would be about 80% of the salary cost stated above. It is anticipated that the two employees may have additional responsibilities thus justifying the recouping ofjust 80% of the estimated cost. In the alternative, slight increases in the proposed fees would cover the entirety of the additional salaries and benefit costs. VI. Recommendation — After lengthy conversations with the Palatine Crime Free Coordinator, and reviewing the Palatine program, the committee is of the opinion that the implementing of this program will have a major impact on reducing crime. In addition, since landscaping and appearance are direct and in some cases indirect components of the program, the overall aesthetics of rental housing buildings should improve. An increase in property value may occur as well. Therefore, the implementing of the Crime Free Rental Housing program is deemed to be in the best interest of the Village and it is recommended that the attached Ordinance be adopted. c: Board of Trustees Village Manager,' CHAPTER 25 RESIDENTIAL RENTAL UNITS / CRIME FREE HOUSING See. 3-25-1 Definitions. Agent. A person authorized to act for and tinder the direction of another person when dealing with third parties. Code Official. The Director of Community Development who is charged with the administration and enforcement of this chapter, or any duly authorized representative. Common Area. Common areas shall include, but are not limited to, all hallways, stairways, lobbies, utility rooms, laundry rooms, storage rooms, recreation rooms, grounds, refuse areas, parking areas, building extensions, signs and other areas designed for common use by dwelling unit occupants. A common area shall be counted as a single unit in the calculation of the average number of violations per dwelling unit. Condominium. Shall mean any dwelling unit under individual ownership in a multi -unit structure as provided in the Condominium Property Act of the Revised Statutes of the State of Illinois. Condominium Association. Shall mean any organization or association which governs the operation of common areas or services for two (2) or more condominiums. Crime Free Multi -(lousing Coordinator. The official who is charged with the administration and enforcement of the Crime Free provision of this Chapter. Dwelling Unit. Any building or portion thereof that contains living facilities, including provisions for sleeping, eating, and sanitation. Meaning of Certain Words. Whenever the words "dwelling," "dwelling unit," "rooming units," "premises," or "structure" are used in this chapter, they shall be construed as though they were followed by the words "or any part thereof." Words used in the singular include the plural, and the plural the singular; the masculine gender includes the feminine and the feminine the masculine. Multi -Family Dwelling Unit. A dwelling unit located in any building or portion thereof under common ownership, a condominium, an apartment or other building with multiple dwellings. Owner / Property Owner. Any person who, alone or jointly or severally with others, shall have legal title to any premises, dwelling, dwelling unit or commercial properly with or without accompanying actual possession thereof, or shall have charge, care or control of any premises, dwelling or dwelling unit as owner or agent of owner, or an executor, administrator, trustee or guardian of the estate of owner. Any such person thus representing the actual owner shall be bound to comply with the provisions of this chapter and of rules and regulations adopted pursuant thereto to the same extent as if he were the owner. -2- Rent. The consideration paid by a tenant to the owner of a rental dwelling unit for the exclusive use by the tenant of part or all of the dwelling unit. The consideration is not limited to cash. Rental Dwelling Unit. A building, dwelling unit or room occupied and leased by a tenant. Single -Family Rental Dwelling. Any building which contains separate living facilities, including provisions for sleeping, eating, cooking and sanitation that are located within the Village's designated R-1, R-2, or R-3 Zoning Districts. Tenant. Any adult person granted use of a rental dwelling unit or room pursuant to a lease with the owner of the rental dwelling unit and shall include any person or family member occupying a rental dwelling unit with or without a lease and irrespective of whether any consideration is paid or required. Townhouse Association. Shall mean any organization or association which governs the operation of common areas of two (2) or more townhouses. See. 3-25-2 License Required. It shall be unlawful for any property owner to rent, lease or operate a multi -fancily dwelling, single-family rental dwelling or other rooming house or rental type dwelling unit to a tenant within the Village without first having obtained a license as herein provided. Sec. 3-25-3 Application. An application for a license under this Chapter shall be filed with the Department of Finance on a form provided by said department. The application shall include a non-refundable annual license fee and shall further include, without limitation, the following information: — Address of property. — Property owner's name plus names of any agents or property managers as well as current address and telephone numbers of all of the above. — Name and date of birth of all tenants including family members or other parties living in the rental unit other than the tenant signing the lease. If tenant information is not available or unknown at the time of the initial application, then the information shall be submitted when the final lease is executed and also on every renewal application. Sec. 3-25-4 Issuance of License. A. No license shall issue unless the unit or units in connection with which the license is sought, is found after inspection, to meet all applicable ordinances, rules and regulations with respect thereto. Rental units which change ownership will be required to be inspected before a new license can be issued, which inspection must indicate that the unit or units are still in compliance as required. B. No rental property shall be scheduled for inspection, nor will an operating license be issued or renewed unless the completed application form for each building or unit, as the -3- case may be, is accompanied by payment of the appropriate non-refundable license fee and re -inspection fee and/or late fees as applicable. In addition, no license shall issue to any property owner or for any building which has any outstanding financial obligations with the Village until all accounts have been made current. C. No operating license shall issue or be renewed for a nonresident or out of state applicant unless such applicant designates in writing the name of his agent for the receipt of service or notice of violation of any provision of this Chapter and for service of process pursuant to this Chapter. D. The initial license year shall commence on October 1, 2014, and all license fees and related costs must be paid prior thereto. The license shall be for a one year period, provided that any rental dwelling that changes ownership within any licensing year will require the new owner to apply for a license as the license is not transferrable. No new license shall issue unless the dwelling unit or units involved are found after inspection to meet all applicable requirements, rules and regulations of this Chapter and such other Ordinances and regulations pertaining to Rental Dwelling Units. E. A conditional license may be granted for a term not exceeding six (6) months to those rental dwellings which cannot be fully licensed due to special circumstances, (e.g. weather conditions, unavailability of required materials and/or services, and other circumstances as approved by the Code Official.) All requests for a conditional license must be approved by the Code Official. The application for a conditional license shall be accompanied by the full non-refundable license fee and any rental dwelling license applicant which has not been issued a frill license within the six (6) month period shall be deemed to have their application denied. Sec. 3-25-5 Regulations. A. Each license must be displayed in a prominent or conspicuous place within the common ways of the rental dwelling. B. Every owner, operator or agent of a licensed multiple dwelling facility shall keep or cause to be kept an accurate record of all repairs, alterations, and equipment changes related to the provisions of this chapter or to any rules or regulations pertaining thereto and of all corrections made as a result of inspections by the Code Official or his inspector. Such record shall be made available to the Code Official at his request and may be used in administrative or judicial proceedings if required or applicable. C. Whenever, upon inspection, the Code Official finds that conditions or practices exist which are in violation of the provisions of this Chapter or of any applicable rules or regulations pursuant thereto, he shall serve the owner, operator, or agent as the case may be with notice of such violation or violations. If the cited violations are not corrected within the time period indicated in the notice, the license may be suspended as provided herein. D. The licensee must be in compliance with all applicable codes, regulations and ordinances of the Village, including all national or international codes adopted by the Village which relate to any particular dwelling unit or multiple dwelling building or other rental dwelling. -4- Sec. 3-25-6 Crime Free Rental Housing Program. A. Any owner, operator, property manager, or agent of property which is being rented out for residential purposes shall attend and complete a Village of Elk Grove Crime Free Multi -Housing Program Seminar (Seminar), prior to obtaining or being issued a license. Any current single-family rental license holder shall have until the expiration date of the current license to attend the Seminar. B. Any owner, operator, property manager, or agent shall attend an additional Seminar prior to the third year anniversary of the issuance of the first license, and any additional Seminars if required by the Crime Free Multi -Housing Coordinator as a result of code violations or existing conditions or circumstances not conducive with the intent and purpose of this Chapter. Thereafter, attendance at additional Seminar shall be excused unless mandated by the Code Official for reasons as above set forth. C. The Crime Free Multi -Housing Coordinator shall provide the Finance Director and the Director of Community Development with a list of owners, operators, property managers, or agents who have attended the Seminar, and shall include the date of attendance and verification that said individual and the building which they represent are eligible to obtain or renew an operating license. D. Any owner, agent or designee of residential rental property is required to utilize a crime free lease addendum or have a clause in the lease similar to a crime free lease addendum for any leases executed. At the Seminar, the Crime Free Multi -Housing Coordinator shall provide, at no cost, samples of the crime free lease addendum and shall review any clauses within actual leases with the Village's Legal Department to determine if the clause is similar to the crime free lease addendum. The clause is to make criminal activity (not limited to violent criminal activity or drug related criminal activity engaged by, facilitated by or permitted by the renter, member of the household, guest or other party under the control of the renter) a lease violation. The landlord shall have authority under that clause to initiate an eviction proceeding as specified in the Illinois Compiled Statutes Forcible Entry and Detainer Statutes. Proof of criminal violation shall be by a preponderance of the evidence. E. Nuisance Residential Rental Properly. It is hereby declared a nuisance and to be declared against the health, peace and comfort of the Village for any property owner, agent, or manager to allow or permit the following: rental of a residential unit or a residential building within an apartment community or governed by a homeowner's association to a tenant who allows any of the following offenses to occur relating to the tenant, member of the tenant's household, guest, or other party under control of the tenant, to occur: murder, kidnapping, aggravated kidnapping, prostitution, solicitation of prostitution, pandering, obscenity, child pornography, harmful materials, sale of obscene publication, criminal housing management, possession of explosives, unlawful use of weapons, sale of firearms, gambling, keeping a gambling place, concealing a fugitive, violation of the Illinois Controlled Substances Act, violation of the Cannabis Control Act or commission of any two or more of any other crimes under the State of Illinois or under the Federal Government not specifically listed above; -5- 2. rental of a residential unit, or residential building within an apartment community or governed by a homeowner's association to a tenant who allows any of the following offenses to occur relating to the tenant, member of the tenant's household, guest or other party under control of the tenant to occur: commission of four (4) or more Village ordinance violations in a six (6) month period or an unreasonably high number of calls for police services including, but not limited to, calls that may fall within the descriptions listed above that, when compared to other properties in the Village of similar type, reasonably indicate that the activity at this property is out of character for the area and is impacting the quality of life of those in the area. See. 3-25-7 Inspections. A. The Village Manager, in conjunction with the Code Official and the Director of Community Development, or a designated agent, shall conduct inspections of rental dwellings as follows: 1. Multiple Rental Dwellings (i.e. apartments). Inspections of multiple rental dwellings shall be performed annually with the units to be inspected chosen at random. The number of dwellings required to be inspected shall be determined using the current year's inspection results and then applying the following. a. Twenty-five percent (25%) of dwelling units must be inspected annually if the average number of violations per dwelling unit and it's common areas equal three or less violations; b. Fifty percent (50%) of dwelling units must be inspected annually if the average number of violations per dwelling unit and its common areas equal four to five violations; c. One hundred percent (100%) of dwelling units must be inspected annually if the average number of violations per dwelling unit and its common areas equal six or more violations. 2. Single -Family Rental Dwellings (i.e. attached, detached, and condos). An inspection of a single-family rental dwelling shall be conducted annually. 3. Such additional inspections as directed by the Village Manager or the Code Official as deemed necessary as a result of complaints or such other information which would indicate sufficient non-compliance so that additional inspections are deemed necessary and appropriate. 4. The Code Official is hereby authorized to inspect the premises surrounding dwellings, dwelling units, rooming houses, rooming units, dormitories, dormitory rooms and commercial properties subject to this Chapter for the purpose of determining whether there is compliance with its provisions. 5. The owner, occupant, property manager, or other person in charge of a Multi - Family Dwelling Unil, a Single -Family Dwelling Unit or such other dwelling units regulated and licensed herein, upon presentation of proper identification by -6- the Code Official or his representative, shall give entry and free access to every part of the property being inspected, including the outside area surrounding the premises. 6. If any owner, occupant, property manager or other person in charge shall fail or refuse free entry or access to the licensed premises under his control, or any part thereof, with respect to which an inspection authorized by this Chapter is sought to be made, the Code Official may cause the license to be suspended or revoked as provided for in this Chapter. See. 3-25-8 Rental License Fees. A. Annual License Fees 1. Multiple dwelling rental buildings. Residential Units Fee 1-50 $50/Unit 51-100 $45/Unit Over 101 $40/Unit 2. Single -Family Residence $200/Unit 3. Multi -Family Rental Dwelling $100/Unit (Individual Units for Rent) 4. Rooming House or Individual Rooms $50/Unit (Within Single Family Residence) B. Inspection Fees 1. Initial inspection included in the license fee. 2. Re -inspections — There is hereby established re -inspection fees with respect to rental housing dwellings. Re -inspection shall be conducted, as necessary, after each compliance date set forth in the inspection report. The first re -inspection fee shall be free of charge. All subsequent re -inspections necessitated by the continued existence of violations shall be as follows: 2Id Re -inspection $100.00 P Re -inspection $150.00 4"' and More Re -inspections $500.00 No license or renewal license shall be issued unless all fees and costs of inspections are paid in full. -7- C. Late Charges 1. Late charges for license fees and re -inspection fees shall be 50% of the original amount due provided that late charges will not be assessed within the first thirty (30) days after the due date. Sec. 3-25-9 Enforcement / Penalties. A. Penalty. Any property owner violating any provisions of this Chapter or other applicable code or regulation of the Village shall be subject to a fine of not less than one hundred dollars ($100.00) nor more than five hundred dollars ($500.00) for each offense and a separate offense shall be deemed committed on each day a violation occurs or continues to exist. B. Suspension. The Village Manager may suspend any license issued hereunder for a period or time up to ninety (90) days if it appears from the report of the Code Officer or other Village employee making inspections, or any other available information, that the licensee is violating any law or ordinance, or is operating in a manner not conducive to the health, safety or welfare of the Village. During the period of suspension, the license shall not be permitted to be renewed, if applicable. Notice of the suspension shall be given to all tenants of the owner notifying them of the suspension and the reasons therefor. Continued rental of any unit during a period of suspension shall be deemed unlawful provided however, that any tenant may remain in the rental unit upon tenant's request to the Village that occupancy continue and all rents are abated during the period of suspension. Any order of suspension may be appealed to the Village Manager and a hearing requested to determine if the violations causing the suspension have been corrected. If the Village Manager finds that the condition is such that the suspension is no longer necessary or appropriate, he may revoke the suspension. Any request for an appeal and hearing shall stay the sanctions of the suspension. Should the Village Manager determine after a hearing that the violations have not been corrected, or if no request for an appeal is filed within thirty (30) days of the effective date of the suspension, the Village Manager may recommend to the Crime Free Multi - Housing Rental Licensing Commission, which is hereby established and which shall consist of the Mayor and two (2) members of the Board of Trustees appointed by the Mayor, that the license be revoked. Any hearings before the Crime Free Multi -Housing Rental Commission shall be called and conducted in the same manner as hearings before the Local Liquor Control Commission and the Video Gaming Commission. If the license is revoked, the rental dwelling must be vacated within thirty (30) days of the revocation date. M In lieu of any order of revocation, the Commission may fine the owner an amount not less than two hundred and fifty dollars ($250.00) nor more than one thousand dollars ($1,000.00) and the license thereafter shall be deemed probational in nature and subject to immediate revocation, without the need of a hearing, for continued violations of this Chapter, and may contain such other conditions as the Commission deems appropriate. AGENDA REGULAR VILLAGE BOARD MEETING April 8, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Edward Pelrine, Queen of the Rosary Church) 3. APPROVAL OF MINUTES OF March 25, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: March 31, 2014 $230,990.90 April 8, 2014 $314,569.14 6. CONSENT AGENDA a. Consideration of a request to renew a purchase contract with Beverly Materials of Hoffman Estates, 1L to furnish and deliver gravel and sand in the amount of $26,843.50, of which $26,131.75 is from the Water -Sewer Fund and $71 1.75 is from the General Fund. (This contract was competitively bid in 2012. (The contract provides for an option of four (4) annual renewals. (Beverly Materials has satisfactorily provided sand and gravel materials for the Village. (The contract period is from May 1, 2014 through April 30, 2015. (The contract amount reflects a 0.5% increase in the Consumer Price Index. (A report from the Director of Public Works, recommending approval, is attached). b. Consideration of a request to renewal a professional service contract to Lechner & Sons of Mount Prospect, IL for uniform, linen, and floor mat rental services is the amount of $28,070 from the General Fund. (This contract was competitively bid in 2012 and provides for a two-year initial term with the option of three (3) additional annual renewals. (Lechner & Sons has performed satisfactorily throughout this contract. (The contract period is May I, 2014 through April 30, 2015. (The contract amount reflects a 0.5% increase in the Consumer Price Index. (A report from the Director of Public Works, recommending approval, is attached). Page 1 of 11 c. Consideration of a request to renew a custodial service contract with Crystal Maintenance Services of Mount Prospect, IL to provide custodial services in the amount of $35,500. (This contract was competitively bid in 2010 and provided an option of four (4) annual renewals through April 30, 2015. (Crystal Maintenance Services has satisfactorily provided custodial services for the Village. (The contract period is from May I, 2014 through April 30, 2015. (The contract amount reflects a 0.5% increase in the Consumer Price Index. (A report from the Director of Public Works, recommending approval, is attached). d. Consideration to award a professional service contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in an amount not to exceed $40,000. (This renewal is year three of a five-year contract with Johnny Rockets. (The contract locks in rates at $40,000 through 2016. (The Village administers three fireworks displays each year including a display at RotaryFest (the Saturday before Father's Day), Fourth of July, and a display at the Tree Lighting Ceremony (Friday after Thanksgiving). (The company's performance over the past twelve years has been satisfactory. (The contract cost will be offset each year depending on the contribution of funds by residents through utility billing for the July 4th display.) _ e. Consideration to award a contract with Fleck's Landscaping, Inc. of Wheeling, IL, for the Turf and Landscape Bed Maintenance — Business Park Contract in the amount of $45,210 from the Industrial/Commercial Revitalization Fund. (On Thursday, March 27, 2014, the Village opened sealed bids for the 2014 Turf and Landscape Bed Maintenance —Business Park contract. Three (3) contractors obtained bid documents and submitted bids. (The contract provides for turf mowing, landscape bed maintenance, fertilizing services, and irrigation system maintenance. (The initial term of the contract is from April 15, 2014 through February 28, 2015 with the option for four (4) annual renewals in one (1) year increments through February 28, 2019. (The lowest responsive and responsible bid was received from Fleck's Landscaping, Inc.. of Wheeling, IL, in the amount of $ 45,210. (Funds for the project have been allocated in the Industrial/Commercial Revitalization Fund. (A report from the Director,of Public Works, recommending approval, is attached.) Consideration to award a professional service contract to Sungard HTE of Lake Mary, FL for support and maintenance of our business software applications in the amount of $46,126.71. (Sungard has acquired HTE, but their various applications remain well integrated and continue to support a large majority of our requirements. (The Village has utilized FITE software since 1990. (Ongoing software support from HTE is critical to the Village's financial operations. Page 2 of 11 (Most of the requested funds of $40,626 will provide product support and program updates for the nine (9) HTE applications currently utilized by the Village. (The remaining $5,500 portion of the requested funds will provide maintenance and support of the custom modifications to the HTE software required by the Village for a total contract amount of $46,126.71. (A report from the Director of Information Technology, recommending approval, is attached.) g. Consideration to award a contract for furnishing Hot -Mix Asphalt Materials with Arrow Road Construction Company of Mount Prospect, IL for the 2014 MFT Hot -Mix Asphalt Material Purchase Contract in the amount of $57,931.10 from the Motor Fuel Tax Fund. (On Thursday, March 27, 2014, the Village opened sealed bids for the 2014 MFT Hot -Mix Asphalt Material Purchase Contract. Three (3) vendors obtained bid documents and three (3) submitted bids. (This contract provides asphalt materials used by the Department of Public Works for residential and business park street patching operations. (The lowest responsive and responsible bid was received from Arrow Road Construction Company, of Mount Prospect, IL. This bid is approximately 3.45 percent lower than the Engineer's Estimate of $60,000. (This contractor has previously supplied asphalt materials to the Village and has successfully completed several projects for the Village including last year's MFT program. (It is recommended that a contract for the 2014 Hot -Mix Asphalt Material Purchase Contract be awarded to Arrow Road Construction Company in the amount not to exceed $57,931.30. (Sufficient fiords for this contract are allocated in the FY 2015 budget through the Motor Fuel Tax (MFT) Fund. (A report from the Director of Public Works, recommending approval, is attached.) Consideration to award a professional service contract to the lowest responsive and responsible bidder Dynamic Heating & Piping Company of Crestwood, 1L for the Replacement of Rooftop Units at the Municipal Complex (901 Wellington Avenue) in the amount of $59,400 from the Capital Projects Fund. (On Thursday. March 27, 2014, the Village opened sealed bids for the Replacement of Rooftop HVAC Units for the Village Hall portion of the Municipal Complex (901 Wellington Avenue). (A total of six (6) contractors obtained bid documents, with three (3) submitting bids on the project. (The lowest responsive and responsible bid was received from Dynamic Heating & Piping Company of Crestwood, IL in the amount of $ 59,400. (The project will include the removal and replacement of rooftop HVAC units and connection to the building automation system. (Adequate funds are available in the Capital Projects Fund. (A report from the Director of Public Works, recommending approval, is attached.) i. Consideration to award a construction contract to the lowest responsive and responsible bidder, Globe Construction Inc. of Addison, IL for the 2014 Private Participation Concrete Replacement Program (PPCRP) in an amount not to exceed $109,837, of which Page 3 of 11. $99,837 is from the PPCRP (self -funded), $5,000 is from the Water & Sewer Fund and $5,000 is from the Corporate Fund. (On March 27, 2014, the Village opened sealed bids for the 2014 Private Participation Concrete Replacement Program. (A total of sixteen (16) contractors obtained bid documents and eleven (1 1) contractors submitted bids. (The lowest responsive and responsible bid was received from Globe Construction Inc. of Addison, IL in the amount of $109.837. (Adequate funds are budgeted in the Private Participation Concrete Replacement Program, Water & Sewer Fund and Corporate Fund. (A report from the Director of Community Development, recommending approval, is attached.) j. Consideration of a request to award a maintenance contract with Lyons & Pinner Electric Company, Inc, of LaGrange, IL for the Residential Streetlight Maintenance Contract in the amount of $109,985.20. (On Thursday, March 20, 2014, the Village opened sealed bids for the Residential Streetlight Maintenance Contract. Four (4) contractors obtained bid documents and three (3) submitted bids. (The contract provides for the routine monthly maintenance of the Village's residential streetlights and funding for non-routine/emergency work. A cost for group re-lamping was also solicited as part of the proposal. (The initial term of the contract is from May 1, 2014 through April 30, 2015 with the option for four (4) annual renewals in one (1) year increments through April 30, 2019. (The lowest responsive and responsible bid was received from Lyons & Pinner Electric Company, Inc. of LaGrange, IL in the amount of $ 109,985.20. (Funds for this contract have been allocated in the FY 2015 Public Works Department budget. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration to award a professional service contract with Brancato Landscaping, Inc., of .Elk Grove Village, IL for the Parkway Turf Restoration - Hydroseeding Contract in the amount not to exceed $124,000. (On Thursday, March 27, 2014, the Village opened sealed bids for the Parkway Turf Restoration - Hydroseeding Contract. Four (4) contractors obtained bid documents and three (3) submitted bids. (The contract provides for the landscape services including site preparation, hydroseeding, and watering required to restore parkway turf areas damaged by tree removals or Village utility repairs. (The initial term of the contract is from April 8, 2014 through March 30, 2015 with the option for four (4) annual renewals in one (1) year increments through March 30, 2019. (The lowest responsive and responsible bid was received from Brancato Landscaping, 901 Nicholas Boulevard, Elk Grove Village, IL in the amount of $ 124,000. (Funds for the project have been allocated in the FY 2015 budget among Corporate Account, Recycling Fund, and the Water & Sewer Fund. Page 4 of 11 (A report from the Director of Public Works, recommending approval, is attached.) I. Consideration of a request to renew a maintenance contract with Lyons & Pinner Electric Company, Inc. of LaGrange, 1L for annual Arterial and Business Park Lighting maintenance in the amount of $129,886.05 from the ICRC Fund. (On April 10, 2012 the Village Board awarded a contract to Lyons & Pinner Electric Company, Inc. of LaGrange, IL for maintenance of the Village's arterial and business park street lights. (The contract provided for four (4) annual renewals. (The contract period is May I, 2014 through April 30, 2015. (The contract amount reflects a 0.5% increase in the Consumer Price Index and a modification to the monthly unit price for routine maintenance due to a significant increase in the number of JULIE locates required since inception of the original contract. (Lyons & Pinner has provided excellent service to the Village throughout this contract. (A report from the Director of Public Works, recommending approval, is attached.) m. Consideration of a request to award a purchase contract to Physio-Control, Inc., of Redmond, WA for the purchase of six (6) Lifepak 15 Defibrillators in the amount of $160,278.60. (The Fire Department has received a quote from Physio-Control, Inc., of Redmond, WA for the purchase of six (6) Lifepak 15 Defibrillators. (The quote provides for a substantial discount based on the number of units to be purchased, as well as a trade-in allowance for our current equipment. (The new models function similarly to our current Lifepak 12 equipment, and fire department personnel are trained on the use of these defibrillators so no additional training will be needed to place the new units in service. (This purchase covers the first two (2) years of a planned three (3) year replacement of all of the Fire Department defibrillators. (Current models will not be supported by the manufacturer as of January 2016. (Adequate funds are available in the FY 2015 Fire Department General Fund, pending the carryover of funds from the current year budget to cover the cost of three (3) of the un its. (A report from the Fire Chief, recommending approval, is attached.) Consideration to award a professional service contract with Arrow Road Construction Company of Mount Prospect, IL for the 2014 MFT Hot -Mix Asphalt Resurfacing Contract in the amount of $859,14830 from the Motor Fuel Tax Fund. (On Thursday, March 27, 2014, the Village opened sealed bids for the 2014 MFT Hot -Mix Asphalt Resurfacing Contract. Six (6) contractors obtained bid documents and five (5) submitted bids. (This contract provides milling, patching, and asphalt resurfacing on 4.7 miles of Village streets. (The lowest responsive and responsible bid was received from Arrow Road Construction Company, of Mount Prospect, IL. This bid is approximately 3.15 percent lower than the Engineer's Estimate of$887,136. (This contractor has completed several projects for the Village including last year's MFT Page 5 of 11 program. (It is recommended that a contract for the 2014 Hot -Mix Asphalt Resurfacing Contract be awarded to Arrow Road Construction Company in the amount not to exceed $859,148.30. (Sufficient funds for this contract are allocated in the FY 2015 budget through the Motor Fuel Tax (MFT) Fund. (A report from the Director of Public Works, recommending approval, is attached.) Consideration to award a professional service contract with Mondi Construction, Inc. of Roselle, IL, for the 2014 Village -Wide Concrete Replacement Program in the amount of $229,900.40 from the Motor Fuel Tax Fund and $89,000 from the Water & Sewer Fund for a total amount of $318,900. (On Thursday, March 27, 20I4, the Village opened sealed bids for the 2014 Village -Wide Concrete Replacement Contract. Ten (10) contractors obtained bid documents and five (5) submitted bids. (This contract provides for rehabilitating concrete sidewalk and curbs along miscellaneous Village roadways as part of the street resurfacing program, and restores concrete items disturbed in sewer and watermain repairs. (The lowest responsive and responsible bid was received from Mondi Construction, Inc., of Roselle, IL. (This bid is approximately 7.64 percent lower than the Engineer's Estimate of $345,264. (This contractor satisfactorily completed similar concrete construction projects for various municipalities in the past year including Downers Grove and Buffalo Grove. (It is recommended that a contract for the 2014 Village -wide Concrete Replacement Contract be awarded to Mondi Construction, Inc., in the amount not to exceed $318.900. (Sufficient funds for this contract are allocated in the FY 2015 budget through the Motor Fuel Tax (MFT) Fund ($229,900.40) and the Water & Sewer Fund ($89,000) for a total amount of $318,900. (A report from the Director of Public Works, recommending approval, is attached.) p. Consideration to award a furnish and delivery contract with Avalon Petroleum, Inc. of Kankakee, IL for gasoline and diesel fuel in an amount not to exceed $474.000. (On Thursday, March 27, 2014, the Village opened sealed bids for the Gasoline and Diesel Fuel Supply Contract. Five (5) contractors obtained bid documents and four (4) submitted bids. (The contract provides for furnishing and delivery of 87-octane regular unleaded gasoline, No. 2 grade ultra -low sulfur diesel fuel, and winter blend ultra -low sulfur diesel fuel to three (3) Village sites. (The initial term of the contract is from May 1. 2014 through April 30, 2015 with the option for four (4) annual renewals in one (1) year increments through April 30, 2019. (The lowest responsive and responsible bid was received from Avalon Petroleum Company, Inc., of Kankakee, IL. (This vendor's fixed margin added to the indexed fuel prices is the lowest of the four (4) responsive bidders. (Funds for gasoline and diesel fuel are adequately budgeted among the various Village departments. Costs are allocated based on actual usage. (A report from the Director of Public Works, recommending approval, is attached.) Page 6 of 11 q. Consideration of the following items for Fiscal Year 2014-15: • To authorize a 2% market adjustment to non -union step and specific rate plan positions; • To authorize a 2% market adjustment to the merit pay plan positions; • To continue the eligibility range for defined merit employees who are within 66% of the pay range, funded at 2%; • To adopt Ordinance No. 3375 amending wages by 2% for part-time positions of Custodian, Porter, Health Code Enforcement Officer, Fire Inspector, and Water Meter Reader; Temporary Part -Time Administrative Interns and Summer Seasonal Employees; and School Crossing Guards of the Village of Elk Grove Village; and • To adopt Ordinance No. 3376 (attached) amending the Position Classification and Salary Plans: the Classification Plans: and Salary Range for, Merit Pay Plan Positions, Step Pay Plan Positions, and Specific Pay Plan Positions of the Village Code of the Village of Elk Grove Village. (The ordinances above update salary ordinances for Fiscal Year 2014-2015. (Ordinance No. 3375 and Ordinance No. 3376 will be available in the Village Clerk's Office.) r. Consideration to authorize the Village Manager to execute contracts renewing the Village's health insurance programs as of May 1, 2014: To execute a contract with Blue Cross/Blue Shield to provide medical services and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self -Insured Medical PPO as follows: Participation Level Employee Only Employee Plus One Dependent Employee Plus Two Dependents Medicare Supplement Rates One Person Two Persons Monthly Premium Total $89956 $1,734.21 $2,124.14 $584.46 $1,168.92 • To execute an agreement with Blue Cross/Blue Shield for claims administration at a cost of $72.88 per participant, per month, $270,239 annually; To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical services and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self - Insured Medical PPO as follows: Page 7 of 11 Participation Level Monthly Premium Total Employee Only $721.32 Employee Plus one Dependent $1,390.59 Employee Plus Two Dependents $1,703.24 Medicare Supplement Rates One Person $468.67 Two Persons $937.34 • To execute an agreement with Blue Cross/Blue Shield for claims administration at a cost of $72.88 per participant, per month; • To execute a contract with HMO Illinois to provide base plan HMO medical benefits at the following monthly rates: Participation Level Monthly Premium Total Employee Only $670.80 Employee Plus One Dependent $1,294.98 Employee Plus Two Dependents $1,984.92 Medicare Supplement Rates One Person $541.25 Two Persons $1.083.70 • To execute a contract with The Hartford/Express Scripts/Benistar Fully -Insured Program to provide base plan Retirement medical benefits paid 100% by the retiree at the following monthly rates by age banded: Age Banded Individual Monthlv Premium Total 65-69 $422.58 70-74 $446.41 75-79 $476.46 80-84 $504.09 85+ $516.59 Agge Bracket Two Individuals Monthly Premium Total 65-69 $846.34 70-74 $894.00 75-79 $954.10 80-84 $1,009.36 85+ $1,034.36 * Assumes retiree and spouse in same age banded Page 8 of 11 • To renew a contract with Guardian Dental HMO to provide HMO Dental benefits at the following monthly premium rates: Participation Level Monthly Premium Level Employee Only $33.92 Employee Plus One Dependent $63.04 Employee Plus Two Dependents $94.89 To establish the following Monthly Premium Rates for the Village's Self -Insured Dental Plan: Participation Level Monthly Premium Total Employee Only $72.28 Employee Plus One Dependent $151.78 Employee Plus Two Dependents $190.26 • To renew an agreement with HealthSmart (formerly American Administrative Group) to administer the Village's Self -Insured Dental Plan at a cost not to exceed $5.20 per participant, per month, for Dental Claims at $18,970 annually; • To renew a contract with Symetra Financial to provide Specific Stop Loss Re - Insurance at a cost not to exceed $731,780; • To renew the Flexible Spending Plan administered by HealthSmart at a cost of $4.65 per participant, per month, adding $1.25 for a debit card; • To renew a contract with Gallagher Benefit Services, Inc., who receive from 3% of the HMO premium from Blue Cross/Blue Shield, $6 per employee, per month of the Blue Cross/Blue Shield Illinois PPO ,Administrative Fee and a graded percentage on premium volume from Dearborn National; and • To renew the COBRA Administration by HealthSmart at a cost of $1.75 per participant, per month. s. Consideration to adopt Ordinance No. 3377 (attached) amending Chapter 22 "Single Family Rental Unit Business License" by establishing licensing provisions for all residential rental units and provisions for crime free housing. (One of the primary components of the amendment involves the licensing and inspection of all rental units in the Village, both single family and multi -family, as well as the rental of individual condos and townhomes. (The other component of the amendment would be the creation of the Crime Free Rental Housing provisions, which are intended to protect, preserve, and promote the health, safety and welfare through the reduction, control and prevention of criminal and nuisance Page 9 of 11 activities. (This item was discussed at the March 25, 2014 Committee of the Whole.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer improvements c. 2014 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke -Free Elk Grove 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel Page 10 of 11 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 14-2 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 281 Brookhaven Drive. (PH 4-17-2014) 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 11 of 11 Village of Elk Grove Accounts Payable Month -End Warrant 03131/2014 1 1011101-401.42.00 VENDOR NAME ALL WAYS CATERING DESCRIPTIONS SOC MEETING SUPPLIES DESC 2 AMOUNT 125.00 2 1013201-422.64-00 AMERICAN MESSAGING RENTALS 178.68 3 1011801-408.32-01 AT&T TELEPHONE/REGULAR 62.99 4 5010000-110,02-00 BARTON, JEFFREY CREDIT BALANCE REFUND 6,385.50 5 VARIOUS CALL ONE TELEPHONE/REGULAR 1,371.54 6 1013202-422.65-02 COMED 6111 UTILITIES 55.71 7 VARIOUS HARTFORD LIFE INS -PRIORITY ACCOUNTS LIFE INSURANCE MARCH 14 10,027.27 8 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS APRIL 14 123,326.26 9 10 1012201-412.69-00 VARIOUS ILLINOIS SECRETARY O -STATE _ _ _ INTL UNION OF OPERATING LICENSE PLATES_ RENEWAL_ UNION DUES � MARCH 14 - 303.00 3,523.24 ' 11 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES MARCH 14 847.44 12 VARIOUS JPMORGAN CHASE/PROCUREMENT CARD PROC CARD/SEE ATTACHED 40,819.17 13 1010000-223.07-00 METRO ALLIANCE OF POLICE UNION DUES MARCH 14 2.132.20 ' 14 1013202-422.22-00 R. JONES TRUCKING AND GRADING, INC. OPER SUPPLIES/SALT 41.766.00 15 1013205-422,24-00 WAL-MART HOUSEHOLD SUPPLIES 66.90 230,990.90 ' Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 02/512014 through 03/04/2014 (Feb 2014) RAYMOND RUMMEL 7103 BLACK STEER CHARHOUSE 5812 EATING PLACES, RESTAURANTS 47.72 $47.72 CATHERINE MIARNOWSKI 7145 AMAZON MKTPLACE PMTS 5942 BOOK STORES 62.49 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 BESTBUY.COM 00009944 5732 ELECTRONIC SALES 499S9 BESTBUY.COM 00009944 5732 ELECTRONIC SALES 499.99 AMSAN CORP 5074 PLUMBING AND HEATING EQUIPMENT AND SUP 84.11 BEST BUY MHT 00003053 5732 ELECTRONIC SALES 379.97 AMAZON.COM 5942 BOOK STORES 65.18 $1,721.76 POLICE DEPT SUPPORT SVC1 7194 LEXISNEXIS RISK MGT 5994 NEWS DEALERS & NEWSSTANDS 50.00 PORTER LEE B.E.A.S.T. 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 29.00 SUBURBAN TOWING AND RE 7549 TOWING SERVICES 125.00 ALLIED CLEANING SERVIC 7349 CLEANING & MAINTENANCE 250.00 INTUIT *ALLIED CLEANIN 7349 CLEANING & MAINTENANCE 250.00 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 20.40 INTUIT *ALLIED CLEANIN 7349 CLEANING & MAINTENANCE 250.00 TRANSUNION RISK & DATA 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA 65.25 $1,039.66 JUDY KEEGAN 4162 BLOOMING FLOWERS INC 5992 FLORISTS 89.95 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING -10.31 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING -2.02 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 10.31 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 2.02 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 9.28 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 2.02 BLOOMING FLOWERS INC 5992 FLORISTS 89.95 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 21.71 $212.91 ENGINEERING DEPARTMENT 9450 SPOTHERO PARKING 7523 AUTOMOBILE PARKING LOTS AND GARAGES 13.00 AMAZON.COM 5942 BOOKSTORES 65.67 TARGET 00008805 5411 GROCERY STORES, SUPERMARKETS 39.12 AMERICAN PUBLIC WORKS 5969 OTHER DIRECT MARKETERS 35.00 $152.79 JOSHUA GRODZIN 3095 FEDEXOFFICE 00006338 7338 QUICK COPY AND REPRODUCTION SERVICES 12.01 CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTION MERCHANT 55.00 FREEDOMPOP 4816 COMPUTER NETWORKIINFORMATION SERVICES 16.97 MANUFACTURERS'NEWS IN 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA 1631.00 FREEDOMPOP 4816 COMPUTER NETWORKANFORMATION SERVICES 0.01 $1,614.99 VITO P SAMMARCO 5603 USPS 16028300033300336 9402 POSTAGE STAMPS 98.00 USPS 16028395523301096 9402 POSTAGE STAMPS 3.64 SWEET BABY RAYS BARBEQ 5812 EATING PLACES, RESTAURANTS 303.56 QUICK COPY AND REPRODUCTION SERVICES E406.20 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 02/5/2014 through 03/04/2014 (Feb 2014) MICHAEL P OHARA 7559 GREEN SALES 5533 AUTOMOTIVE PARTS & ACCESSORIES 176.00 BARKERLEMAR 8249 VOCATIONAL AND TRADE SCHOOLS 297.81 SUNSET BP CPS 5542 AUTOMATED FUEL DISPENSERS 45.75 $519.66 ROSS ROWE 4041 LANDS END BUS OUTFITTE 5137 MEWS, WOMEN'S AND CHILDREN'S UNIFORMS 539.95 LANDS END BUS OUTFITTE 5137 MEN'S, WOMEN'S AND CHILDREN'S UNIFORMS 117.50 LANDS END BUS OUTFITTE 5137 MEN'S, WOMEN'S AND CHILDREN'S UNIFORMS -138.50 $618.96 LORRIE MURPHY 3260 JEWEL#3308 5411 GROCERY STORES, SUPERMARKETS 18.98 ROCCOVINOS PIZZA PASTA 5812 EATING PLACES, RESTAURANTS 116.95 EB *ANNUAL AWARDS FOR 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 110.00 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 2.40 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 1.78 $250.11 RICHARD MIKEL 3412 PANERA BREAD #969 5614 FAST FOOD RESTAURANTS 24.78 GALLS INTERN' 5964 CATALOG MERCHANT 764.95 GALLS INTERN' 5964 CATALOG MERCHANT 47.81 SHELL OIL 5127416000PS 5542 AUTOMATED FUEL DISPENSERS 43.52 FIRE SERVICE INC. 7699 MISCELLANEOUS REPAIR SHOPS 400.00 $1,281.06 DEBBIE WEBER 9046 JEWEL #3220 5411 GROCERY STORES, SUPERMARKETS 32.47 JIMMY JOHN'S # 521 - E 5814 FAST FOOD RESTAURANTS 137.26 CENTURY TILE 19 5713 FLOOR COVERING STORES 32.33 CENTURY TILE 19 5713 FLOOR COVERING STORES -32.33 $169.73 MIKE RATLIFF 6428 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 124.00 $124.00 STEVE SCHMIDT 8695 IACP 8699 MEMBERSHIP ORGANIZATIONS 120.00 ALFIES INN 5812 EATING PLACES, RESTAURANTS 86.85 $206.85 POLICE DEPT SUPPORT SVC3 8729 OBSERVINT TECHNOLOGIES 5732 ELECTRONIC SALES 953.97 BEST BUY MHT 00003053 5732 ELECTRONIC SALES 31.48 $985.45 POLICE DEPT FIELD SVCS 2 6041 UNICOMM INC 4812 TELECOMMUNICATIONS EQUIPMENT 1000.00 FEDEX 797912245950 4215 COURIER SERVICES -AIR OR GROUND 138.75 JAROSCH BAKERY, INC.# .5462 BAKERIES 38.70 $1,177.45 ED MAY 7704 FRONTIER COMPUTER CORP 5732 ELECTRONIC SALES 499.00 DRI-EZ AUDIT 350 PC 5734 COMPUTER SOFTWARE STORES 912.69 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 02/512014 through 0310412014 (Feb 20141 NEXTWAREHOUSE.COM 5732 ELECTRONIC SALES 243.64 $1,655.33 POLICE DEPT FIELD SVCS 1 1708 ARC NETWORK 8999 PROFESSIONAL SERVICES 175.00 PAYPAL'IAPE 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 50.00 AMAZON.COM 5942 BOOKSTORES 291.50 TERRY FLECK 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 30.00 TERRY FLECK 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 30.00 TERRY FLECK 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 30.00 VCN'HANOVERTOWNHALL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 178.73 OFFICE DEPOT #389 5943 STATIONERY, OFFICE SUPPLY 95.13 $880.36 ACCOUNTS PAYABLE 4946 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 94.35 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 26.57 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 154.85 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 1024.28 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 441.75 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 60.03 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 704.81 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 186.97 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 10.24 VILLAGE OF BENSENVILLE 4900 UTILITIES 16072.08 GLOBAL KNOWLEDGE TRAINING 8244 BUSINESS AND TECHNICAL SCHOOLS 5742.75 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 2505.80 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 167.82 $27,192.30 POLICE DEPT FIELD SVCS 3 4227 FBI NATIONAL ACADEMY A 8299 SCHOOLS AND EDUCATIONAL SERVICES 95.00 UNICOMM INC 4812 TELECOMMUNICATIONS EQUIPMENT 178.00 $273.00 MICHAEL KRCIK 3533 SHRM'MEMBER600192220 8699 MEMBERSHIP ORGANIZATIONS 185.00 NATL PUBLIC EMPLOYER L 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 205.00 $390.00 TOTAL $40,819.17 Village of Elk Grove Accounts Payable Warrant 0410812014 5013304-481.22-00 VENDOR1 JA & A EQUIPMENT S. SUPPLY CO. OPER SUPPLIES 310.00 2 1012102-411.26-03 ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 122.40 3 VARIOUS ALEXIAN BROS CORP HEALTH SERV. IPROF SERV/MEDICAL 472.00 4 1011101401,42-00 ALL WAYS CATERING TRAINING SUPPLIES 61.75 5 6 1011101-401.34-00 5013303-481.26-02 ALLEGRA PRINT & IMAGING _ _ _ ARIES INDUSTRIES, INC. PRINTING MAINT SUPPLIES/EQPT WEL_C_OM_E_B_ROC_H_UR_E/_500 _ _ 734.00 499.77 7 1013203-422,22-00 ARLINGTON POWER EQUIPMENT, INC. OPER SUPPLIES 150.00 8 1013202422.22-00 ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 384.00 9 VARIOUS ASR-KALE UNIFORMS UNIFORMS 4,451.13 10 1010000-121.03-00 AVALON PETROLEUM CO. FUEL 26,209.66 11 1010000-141,04.00 BENTLEY SYSTEMS, INC. SERV AGREEMENT/MICROSTATION 837.00 12 5013302481.61-00 ICALEY UNDERGROUND TECHNOLOGIES, INC. EMERGENCY LEAK LOCATES 375.00 13 VARIOUS CAROUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT, SMALL TOOLS 350.95 14 1013205-422,24-00 CASE LOTS, INC. HOUSEHOLD SUPPLIES 993.70 15 1011804408.73-00 COW GOVERNMENT, INC. MS OFFICE PRO SOFTWARE, SOFTWARE UPGRADES 3,330.33 16 VARIOUS CHICAGO OFFSET WHOLESALE COLOR PRTG MARCH NEWSLETTER, POSTAGE 7,123.56 17 1012202412,26-03 CHICAGO PARTS & SOUND, LLC VEHICLE MAINT SUP 647.13 18 1013201422.22-00 CINTAS FIRST AID & SAFETY OPER SUPPLIES 210.46 19 1012209412.26-03 CITY LIMITS HARLEY-DAVIDSON VEHICLE MAINT SUP 377.97 20 VARIOUS CIVILTECH ENGINEERING, INC. LIVELY BLVD-PHASE II, BIESTERFIELD RD RESURFACING, EG FY13 DRAINAGE PROJECT, BUSINESS PARK DRAINAGE 70,088.89 21 1013202-422.65-02 COMED 6111 UTILITIES 1,002.44 22 1013202422.65-02 COMED 6112 UTILITIES 100.75 23 1013205422.55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 5,058.00 24 1011801-408.33-00 DAILY HERALD/CHICAGO 661014 ADVERTISING 164.70 25 2092101-415.18-00 DLS CUSTOM EMBROIDERY UNIFORMS EMBROIDERED FD PATCHES 1.997.50 26 1013204-422,26-02 OULTMEIER SALES MAINT SUPPLIES/EQPT 13.82 27 1011804408.31-00 FEDEX POSTAGE - 15.03 28 VARIOUS FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 270.00 29 2083103-421.85-00 GARY R WEBER ASSOCIATES, INC. BUSSE RD PROJECT 3,622.85 30 1012102411.26-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 133.85 31 1013205-422.24-00 GRAINGER - 801891029 HOUSEHOLD SUPPLIES 60.60 32 1011804-008.73-00 HEARTLAND LABEL PRINTERS, INC LASER PRINTER IT DEPT 570.00 33 2092101415.43-00 HOPPE, DAVID G TUITION REIMS 1,500.00 34 1011801408.61-00 ICEMILLER LLP LEGAL COUNSEL PROF SERV/LEGAL ARBITRAGE 2010 BOND 1.850.00 35 __ 38 1012208412.41-00 - 1012208-012.41-00 - IL CRIME PREVENTION ASSOCIATION IL D.A.R.E. OFFICERS ASSOCIATION MEMBERSHIP_ ____ MEMBERSHIP - � A. JENSEN ________ E. THOMAS- � 100.00 20.00 37 1012208412.41-00 ILLINOIS CPAA MEMBERSHIP A. JENSEN 25.00 38 2083103421.85-00 ILLINOIS DEPT OF TRANSPORTATION BIESTERFIELD/1-290 82,468.13 39 1011702407.21-00 INDEPENDENT STATIONERS OFFICE SUPPLIES 3.1q 40 VARIOUS iINLAND POWER GROUP VEHICLE MAINT 970.66 41 VARIOUS INTERSTATE BATTERY SYSTEM VEHICLE MAINT SUP 337.85 42 1012201412.16-00 J,G.UNIFORMS, INC. UNIFORMS 1,124.67 43 5013304-081.22-00 KIEFT BROS, INC. OPER SUPPLIES 159.50 44 1012202-412.56-03 KING TRANSMISSION VEHICLE MAINT 1,295.00 45 1012206-412.41-00 LAW ENFORCEMENT RECORDS MANAGERS MEMBERSHIP C. FOX 25.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 04108/2014 46 1013204-422.22-00 VENDOR LEACH ENTERPRISES, INC. OPER SUPPLIES 244.00 47 VARIOUS LECHNER & SONS RENTALS UNIFORMS & MATS 1,319.91 48 1010000-141.04-00 MABAS-DIVISION 1 MEMBERSHIPS FIRE DEPT. 2,500.00 49 5013301.481.18-00 MAENTANIS, ANTHONY UNIFORMS SAFETY SHOES 150.00 50 VARIOUS MC CANN INDUSTRIES, INC. MAINT SUPPLIES/EOPT, VEHICLE MAINT SUP 601.48 51 VARIOUS MC MASTER-CARR SUPPLY CO VEHICLE MAINT SUP, OPER SUPPLIES 104.85 52 1012201-412.56-02 MIDCO, INC. CONTRACT MAINT/DVR REPAIR 3,342.26 53 3013101460.83-00 MIDLAND STANDARD ENGINEER & TESTING FIRE ADMIN DEMO/SITE PREP 962.50 54 VARIOUS MILLER INDUSTRIAL-DEVON MAINT SUPPLIES/SLOGS & EOPT, OPER ISUPPLIES 146.05 55 1012101-411.61-00 MORRISON ASSOCIATES, LTD PRE -EMPLOYMENT ASSESSMENTS 8,000.00 56 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP, MAINT SUPPLIES/EOPT 17.67 57 2101704407.41-00 NATL ASSOC OF TELECOMMUNICATION MEMBERSHIP R. ROWE 655.00 58 1012204-412.41-00 NORTH SUB JUVENILE OFFICERS ASSOC. MEMBERSHIPS YOUTH INVESTIGATORS 200.00 59 1010000-141.04-00 NORTHERN IL POLICE ALARM SYSTEM MEMBERSHIPS MEMBRSHIP ASSESSMENT, MOBILE FIELD FORCE, EMERGENCY SERV TEAM, COMMUNICATION ASSESSMENT 4,635.00 60 VARIOUS NORTHWEST COMM EMERGENCY ADMINISTRATION FEE 3,412.50 61 VARIOUS NORTHWESTERN UNIVERSITY TRAFFIC CRASH RECON 1 & 2 TRAINING, VEHICLE DYNAMICS TRAINING, CDR DATA ANALYST TRAINING W. CALLAGHAN. C. CRUM 3,300.00 62 VARIOUS OFFICE DEPOT CORP SALES OFFICE SUPPLIES 199.38 63 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 609.82 64 1012202412.42-00 PATRAS, MICHAEL G DRIVER DETECTION TRAINING 73.15 65 1012202-412.26-03 PATTEN INDUSTRIES, INC VEHICLE MAINT SUP 90.59 66 1011804408.73-00 PLANTE & MORAN, PLLC ERP SOFTWARE SYSTEM 920.00 67 VARIOUS PUCCI,NED PROF SERVAVELLNESS 480.00 68 1011701407.69-00 REBECHINI STUDIOS, INC. VILLAGE LOGO 667.00 69 1012202412.26-03 ROESCH FORD VEHICLE MAINT SUP 90.86 70 VARIOUS RUNGE PAPER COMPANY, INC. OPER & HOUSEHOLD SUPPLIES 1,262.65 71 1013202422.26-03 RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 115.62 72 1011702-407.61-00 SEDGWICK CLAIMS MGMT SERVICES, INC. PROF SERV/UNEMPLOYMENT 350.00 73 1013202-422.22-00 SERVICE COMPONENTS, INC. OPER SUPPLIES 80.79 74 1011102-401,61-00 SEYFARTH SHAW ATTORNEYS LLC PROF SERV/LEGAL 8,623.83 75 1011604408.73-00 SHI INTERNATIONAL CORP ACROBAT PRO 532.37 76 77 1012202412.42-00 1013205-422.55-00 SLOAN, MEREDITH ANN SMG SECURITY SYSTEMS, INC. ENFORCEMENT SKILLS TRAINING, DRIVER DETECTION TRAINING _ SERVAGREEMENT/RADIO 174.83 126.00 _ - 78 5013302481.77-00 SNAP ON INDUSTRIAL VEHICLE MAINT BUILD 35.21 79 1013202422.56-03 SPRING ALIGN OF PALATINE, INC. VEHICLE MAINT 559.72 80 1013205-422.24-00 STATE INDUSTRIAL PRODUCTS HOUSEHOLD SUPPLIES 110,00 81 1013205422,26-01 ISTEINER ELECTRIC CO MAINT SUPPLIES/BLDGS 36.74 82 1012201-412.61-00 STEPHEN A. LASER ASSOCIATES, PC PROF SER/FEEDBACK SESSION 2,025.00 83 1011102401.61-00 STORINO RAMELLO & DURKIN PROF SERV/LEGAL 5,950.00 84 1012202-412.42-00 TASER INTERNATIONAL, INC. TASER TRAINING CARTRIDGE 2.327.13 85 1012201-412.69-00 TAURUS ENGRAVING ENGRAVING SERVICES 154.50 86 1011803-408.61-00 THIRD MILLENNIUM ASSOC., INC. JUTILITY BILLS 759.86 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 04/08/2014 1013101-421.61-00 -VENDOR87 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 630.00 88 1012201-412.45-00 THOMSON REUTERS SUBSCRIPTIONS 277.08 89 1013205-422.55-00 TYCO INTEGRATED SECURITY LLC ISERV AGREEMENT/SECURITY 90.00 90 5013303481.2240 USA BLUE BOOK DOPER SUPPLIES 368.19 91 _. 92 VARIOUS 5013304-481.22-00 VOHNE LICHE KENNELS, INC. _ _ VULCAN MATERIALS COMPANY VARIOUS CANINE TRAINING _ _ _ OPER SUPPLIES _ _ _14,921.00 218.44 _ 93 VARIOUS WAREHOUSE DIRECT OFFICE & MISC SUPPLIES 93.31 94 1012202-412.26-03 WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP 517.12 95 1013202-422.26-02 WEST SIDE TRACTOR SALES CO MAINT SUPPLIES/EQPT 116.55 96 3013101460.61-00 WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS PROJECT 14,001.26 97 1013202422.22-00 3M TRAFFIC CONTROL MATERIALS OPER SUPPLIES 540.00 98 1012102411.56-02 SALARM FIRE & SAFETY EQUIPMENT LLC HURST POWER UNIT 1,440.00 99 1010000-343,22-00 BLUE CROSS BLUE SHIELD AMBULANCE REFUND 473.56 100 1010000-358.00-00 FLORES, JOSE M. AMBULANCE REFUND 400.00 101 1013204-422,41-00 IFAMA IFAMA MEMBERSHIP M. O'HARA 40.00 102 1011101401,69-00 ILLINOIS SECRETARY OF STATE VILLAGE TRADEMARK RENEWAL 5.00 103 1010000-353.00-00 KONIECZOWSKI, ANTONI, RESPONDENT REFUND BOND REFUND 500.00 104 1010000-313.12-00 MARTINO, GINO & MARILYN REFUND REAL ESTATE TRANSFER TAX 370.00 105 1010000-352.00-00 MAXWELL, BENJAMIN REFUND LOCAL FINE 50.00 106 5010000-110.02-00 IMCCAHlLL, FISKE/JEAN, KEVIN FINAL BILL CREDIT REFUND 43.87 107 1010000-313.12-00 SIEBERT, EDWARD & KARA REFUND REAL ESTATE TRANSFER TAX 410.00 108 109 _ 1010000-313.12-00 1010000-231.01-00 SPYRA, JONATHAN_ STEFFENS, JEFF- REFUND REAL ESTATE TRANSFER TAX 288.00 REFUND DEPOSIT RB/1499 MORGAN DR 200.00 _ 110 1013204-422,26-03 TRI-COUNTY TRUCK TOPS VEHICLE MAINT SUP 102.23 111 1010000-313,12-00 TURNER, JOHN REFUND REAL ESTATE TRANSFER TAX 370.00 112 1010000-313,12-00 WALKER. NANCY REFUND REAL ESTATE TRANSFER TAX 452.00 113 5010000-110.02-00 ZYLSTRA, CAROL IFINAL BILL CREDIT REFUND 39.25 114 1012203-412.42-00 GARRISON, MICHAEL J IHOMICIDE INVESTIGATOR TRAINING 98.56 115 1012202-412.42-00 JONES, GREGORY DRIVER DETECTION TRAINING 50.24 116 5013301-481.18-00 KECK, MATTHEW UNIFORMS SAFETY SHOES 140.26 117 5013301-481.18-00 ILOPEZ. ANGEL UNIFORMS SAFETY SHOES 150.00 118 1012203-412,42-00 IROHMAN, STEVE HOMICIDE INVESTIGATOR TRAINING 110.73 119 5013301-481.1840 SCHAUDEK, JAMES M UNIFORMS ISAFETY SHOES 145.16 120 1012108-411.22-00 SLOGER, JANE OPER SUPPLIES 152.67 314,569.14 Fully Reimbursable Partially Reimbursable 03/26/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Catherine Miarnowski, Management Analyst SUBJECT: Renewal of Contract to Furnish and Deliver CA-6, Grade 9 Gravel and #2 Torpedo Sand BACKGROUND: On August 14, 2012, the Village Board awarded a contract to Beverly Materials of Hoffman Estates, IL to furnish and deliver CA-6, Grade 9 gravel and #2 torpedo sand. The initial term of the contract ended on April 30, 2013 with the option of four (4) annual renewals. Beverly Materials has performed satisfactorily throughout this contract. It is recommended that the contract be renewed in the amount of $26,843.50 for one (1) year through April 30, 2015. The contract amount reflects a 0.5% increase in the Consumer Price Index (CPI). Funds for this contract are budgeted in the FY15 budget, with $26,131.75 budgeted in the Water -Sewer Fund and the remaining $711.75 in the General Fund. Your concurrence with this recommendation is respectfully requested with subsequent forwarding to the Village Board for consideration. APPROVALS: Miarnowski, Catherine Preissig, Dave Bernholdt, Scott Sammarco, Vito Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Page 1 of 1 Created/Initiated Approved Approved Approved Approved Approved Final Approval 03/31/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Catherine Miarnowski, Management Analyst SUBJECT: Renewal of a Professional Service Contract to Provide Uniform, Linen, and Floor Mat Rentals BACKGROUND: The Village awarded a contract to Lechner & Sons for uniform, linen, and floor mat rental services on April 24, 2012. The contract provided for fixed pricing for the first two years of the contract, with an option of three (3) annual renewals beyond the initial term. It is recommended that the consolidated contract (Public Works and Fire Department) be renewed in the amount of $28,070. This amount reflects a 0.5% increase in the Consumer Price Index (CPI). Adequate funding has been budgeted in the FY2014-15 budget as follows: Uniform Rental 101-3201-422-1800 $ 5,800 501-3301-481-1800 $ 2,785 Linens/Floor Mat Rental 10 1 -3204-422-6400 $ 795 101-3205-422-6400 $ 10,050 101-2107-411-6400 $ 8,640 Lechner & Sons has satisfactorily performed uniform, linen, and floor mat rental services for the Village since July 2007. Pagel of 2 Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board agenda for their consideration. APPROVALS: Miarnowski, Catherine Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Page 2 of 2 Created/Initiated Approved Approved Final Approval GpOVE Y/� vt' �CF 6 c cTo. 03/31/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Catherine Miarnowski, Management Analyst SUBJECT: Renewal of Contract to Provide Custodial Serivices BACKGROUND: On April 27, 2010, the Village Board awarded a contract to Crystal Maintenance Services of Mount Prospect, IL to provide custodial services. The initial term of the contract ended on April 30, 2011 with the option of four (4) annual renewals. Crystal Maintenance Services has performed satisfactorily throughout this contract. It is recommended that the contract be renewed in the amount of $35,500.00 for one (1) year through April 30, 2015. The contract amount reflects a 0.5% increase in the Consumer Price Index (CPI). Funds for this contract are budgeted in the FY2014-15 budget, in Public Works Corporate Account#101-3205-422-5500. Your concurrence with this recommendation is respectfully requested with subsequent forwarding to the Village Board for consideration. APPROVALS: Miarnowski, Catherine Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Page 1 of 1 Created/Initiated Approved Approved Final Approval GpOVEV1�4 1 � 03/31/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Dave Preissig, P.E., Deputy Director of Infrastructure SUBJECT: 2014 TURF AND LANDSCAPE BED MAINTENANCE -BUSINESS PARK BACKGROUND: On Thursday, March 27, 2014, the Village opened sealed bids for the 2014 Turf and Landscape Bed Maintenance - Business Park contract. The contract provides for turf mowing, landscape bed maintenance, fertilizing services, and irrigation system maintenance at various sites in the Business Park including various landscaped medians, pocket parks, bus shelters, and well houses. The initial term of the contract is from April 15, 2014 through February 28, 2015 with the option for four (4) annual renewals in one (1) year increments through February 28, 2019. Three (3) contractors obtained bid documents and submitted bids as follows: As -Read Corrected Fleck's Landscaping, Inc. $45,192.00 $45,210.00 Mitch's Greenthumb Landscaping Corp. $62,473.00 Sebert Landscaping Co. $78,230.00 The lowest responsive and responsible bid was received from Fleck's Landscaping, Inc., of Wheeling, IL. This contractor has satisfactorily perfomed landscape maintenance services for other municipalities including Rolling Meadows and Mount Prospect. 1 recommend awarding the contract for the 2014 Turf and Landscape Bed Maintenance - Business Park to Fleck's Landscaping, Inc., in the amount not to exceed $ 45,210.00. Funds for the project have been allocated in the ICRC Account 208-3103-421-5611 and 5613. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Sammarco, Vito Created/Initiated Page 1 of 2 Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Approved Approved Final Approval Page 2 of 2 03/25/2014 TO: Matthew Roan, Deputy Village Manager FROM: Ed May, Director of Information Technology SUBJECT: Sungard HTE Support & Maintenance BACKGROUND: Village staff is currently working with a consultant to select a replacement for the Sungard HTE suite of programs. However, the timeline for this replacement is 2-3 years. During that time ongoing software support from the vendor will be critical to our continuing to use the applications as they were intended. The requested amount reflects an increase of 2.62% over our fiscal 2014 support cost. Most ($40,626) of amount requested goes to provide product support and program updates for the nine (9) HTE applications used by the Village. These applications include the following: Payroll/Personnel Purchasing & Inventory Utility Billing Occupational (Business) Licensing Land Management Fixed Asset Management Cash Receipts GMBA (General Ledger & Accounts Payable) Accounts Receivable The remaining ($5,500) portion of the requested funds will provide maintenance and support of the custom modifications to the HTE software required by the Village. This support insures that our modifications integrate smoothly with any newer version of the software we adopt during fiscal 2015. HTE's practice is to incorporate the enhancement ideas of their customers into one major new release of the software each year. APPROVALS: May, Ed May, Ed Roan, Matthew Tromp, Christine Carey, Joseph ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 1 of 1 03/31/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: 2014 MFT Hot -Mix Asphalt Material Purchase Contract BACKGROUND: On Thursday, March 27, 2014, the Village opened sealed bids for the 2014 MFT Material Purchase Contract. The contract provides asphalt materials used by the Public Works Department for residential and business park street patching operations. This project is funded solely through the Village's Motor Fuel Tax (MFT) allocation. Three (3) contractors obtained bid documents and three (3) submitted bids as follows: Arrow Road Construction Co., Mt. Prospect, IL Plate Construction Inc., Hoffman Estates, IL K-Five Construction Corp, Lemont, IL Engineer's Estimate $ 57,931.30 $ 61,428.80 $ 63,554.00 $ 60,000.00 The lowest responsive and responsible bid was received from Arrow Road Construction Company, of Mount Prospect, IL. This bid is 3.45 percent below the Engineer's Estimate. Arrow Road Construction has previously supplied asphalt materials to the Village and has successfully completed several projects for the Village including lastyear's MFT program. I recommend awarding the contract for the 2014 MFT Hot -Mix Asphalt Material Purchase Contract to Arrow Road Construction Company in the amount not to exceed $57,931.30. Funds for the project have been allocated in the FY15 MFT budget. It is noted that the MFT appropriation was approved by the Board on January 28, 2014. Your consideration of this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Preissig, Dave Carey, Joseph Roan, Matthew Created/Initiated Approved Final Approval Page 1 of 1 GSUN E V//t _ c 03/31/2014 TO: Vito Sammarco, Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations - Public Works SUBJECT: Replacement of Rooftop Units -Municipal Complex (901 Wellington Avenue) Award Recommendation BACKGROUND: On Thursday, March 27, 2014 sealed bids were opened for the Replacement of Rooftop Units for the Municipal Complex. Bid specifications were provided to six firms, three submitted bids. Firm Bid Proposal Amber Mechanical $ 68,960.00 Contractors, INC. Dynamic Heating & Piping $ 59,400.00 Co. Oak Brook Mechanical $ 79,200.00 Services, INC. The Village has directly purchased the replacement units from Trane US and will provide them to the contractor for installation. The lowest responsive and responsible bidder is Dynamic Heating & Piping Company, of Crestwood, IL. This company has sucessfully performed similar work for other municipalities within the last five years as well as performing maintenance services on the Village's HVAC equipment. During the review of the bid submission, there was a math error noted. The total bid and column pricing matched and were consistent with the bid bond provided, but an entry mistake on a unit price was found. The Village Board may waive formalities or technicalities of the bid under the General Conditions portion of the specifications. The rooftop units were installed in 1987 during the expansion of the Village Hall. One of the compressors failed last summer so the cooling capacity was limited. These units are experiencing more frequent breakdowns and replacement at this time is required. Adequate funds are budgeted and available in the Fiscal Year 2014-2015 Capital Projects Fund for this project. I recommend that the Village Board accept the bid amount and award a contract to the Pagel of 2 lowest responsive and responsible bidder, Dynamic Heating & Piping Company in the amount of $ 59,400.00. APPROVALS: Bernholdt, Scott Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 �GQ,UVE YIG(' - � C,u c •��hroravco�f± 03/31/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: 2014 Private Participation Concrete Replacement Program Construction Contract BACKGROUND: On March 27, 2014 the Village opened sealed bids for the 2014 Private Participation Concrete Replacement Program (PPCRP.) Sixteen (16) contractors obtained bid documents and eleven (11) contractors submitted bids. The lowest bid was received from Globe Construction Inc. of Addison, IL in the amount of $109,837. The Engineer's Estimate of Cost for the project is $105,300. The other bids were as follows: BG Concrete $110,275.00 Whiteline Construction $111,615.00 Addison Concrete $112,750.00 Mondi Construction $115,581.00 A -Lamp Concrete $123,220.00 Lampignano & Son $134,600.00 Schroeder & Schroeder $134,640.00 Lorusso Cement $150,347.70 G&M Cement $156,365.00 Marvel Construction $161,690.00 Globe Construction has recently completed projects for the City of Naperville, Village of Wilmette and the Village of Westchester. Globe Construction completed all contracts on time and to the satisfaction of the clients. Contracts at Naperville and Wilmette were extended for additional years due to the success of the initial contracts. We believe that Globe Construction has the ability and experience to successfully complete our project. I respectfully recommend that the contract for the 2014 Private Participation Concrete Replacement Program be awarded to the low bidder, Globe Construction Inc., in an amount not to exceed $109,837.00. Adequate funds are available in the following accounts: Pagel of 2 Water Corporate PPCRP (Self -Funded) 501-3302-481-5608 101-3202-422-5800 101-3202-422-5801 Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the April 8, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Trudan, Steve Pye, Mary Carey, Joseph Roan, Matthew ATTACHMENTS: 1. Bid Tab Created/Initiated Approved Approved Approved Final Approval Page 2 of 2 2014 PRIVATE PARTICIPATION CONCRETE REPLACEMENT PROGRAM &O TABULATION P.,1 Marty 27, 2014 ENGINEERS ESTIMATE Globs Canet.allon BG C.w W08e0ne CansWdmn A44son Cm abs A44i.n Woc4 Dale Romii Addison REM '" ITEM _ �� � F UNIT -GUARDED LJN�T.Ag' =' "TOTAL,..JC UNIT" TOTAL UNIT TOTAL UNIT n' TOTAL'' NO � - 11 •� AWARDED :�. PRICE R16 PRICE PRICE ,TRICE_ t � PRICE PRICE - PRICE _. PRILE; 'PRICE 'PRICE 'PRICEI. 1. DRIVEWAY PAVEMENT REMOVAL SO YD 1,400 3 8.00 U1,200 S 9.00 $12,600.00 $9.00 $12.600,00 $8.00 $11.200,00 527.00 $32.80000 2. COMBINATION CURB AND GUTTER REMOVAL FOOT 1.100 S 500 15,504 S 5.00 $5,500.00 33.00 $3,300.00 52.50 32,750.00 $,am 3t1,00000 3. SIDEWALK REMOVAL SO FT Sao 3 2,00 $1,000 S 1.00 .3s00.0o 31.00 $500.00 31.00 350100 12.00 SL000.o0 4. SUB -BASE GRANULAR MATERIAL, TYPE C 4" SO YO 50 S 5.00 1250 $ 2.00 $100.00 330.01) S1,500.00 $3.00 S,50.aa 63000 $11501 S. SUB -BASE GRANULAR MATERIAL, TYPE C 8" SO YO 20 $ 10.00 $200 S 2.00 $40.00 S3o.U9 360060 $12.00 $240.00 540.00 Raw 00 6. PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 5 INCH SO YD 1,100 s 45.00 349,500 $ 52.65 S57.916.00 345Aa 149.500.00 us5w 349,50000 $27.00 129.700.00 T. PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8INCH SO YD 300 1 55.00 $16.500 $ 56.75 $17.025.00 $50.00 315,00o00 565ao $19.500.00 33T00 S11,100.00 S. PORTLAND CEMENT CONCRETE SIDEWALK 5INCH SO FT Soo $ 6.00 53,000 S 5.49 $2,745.00 $500 $2.500.00 6515 $2,625,00 S3.00 S1150aw 9. PORTLAND CEMENT CONCRETE SIDEWALK 81NCH SO FT 50 S 9.00 $450 $ 5.79 $289.60 ssso $275.00 $zao 33500o $8.00 14C0.00 10. COMBINATION CONCRETE CURB AND GUTTER, TYPE S-6.12 FOOT 200 5 1500 $3000 1 12.00 $2.400.00 $2000 $4,090.00 $2100 $4.200,00 $14,00 $2,Boo.00 11. COMBINATION CONCRETE CURB AND GUTTER, TYPE B4.24 FOOT 100 S 18.00 $1.800 $ 12.00 $1,200.00 $3500 53.50D.00 $2800 $2,800,00 3tsoa $1.500.00 12. COMBINATION CONCRETE CURB AND GUTTER, TYPE M-5.12 FOOT 800 5 I56D $12,000 S 1110 $8.960.00 $20.00 13. COMBINATION CONCRETE CURB AND GUTTER, TYPE M-SA8 FOOT 50 3 1e00 $900 S- 11.25 $562.0 $20,00 $16.000.00 $1.000.00 $21.00 324.00 $16'amoo $1,200.00 518.00 $17.00 $12.600.00 $850.00 TOTAL BID S105,300oo $109,837.00 S410.275.00 St11615.00 3112,251100 TOTAL BID AS READ $109,837.00 $110.225.00 51116t5.00 $112.750.00 MOMIOanetnxlbn A -Lamp Contrarian unepynmlo 6 San Sc8me0er8 SUmaOer Lome. Came, West Chlea, Scaaamamg ANngton Heights Skokie Weal Calrap ;ITEM1' ,ITEM UNIT -OUANTRY UNIT TOTAL UN ` r TOTAL_ UNIT TOTAL '" vUNIT TOTµF UNIT TOT ,NO�it'._ AWARDED > PRICE PRICE gPRI� PRIGE:" PRICE' PRICE PRICEgg PRICE PRICE PRICE 1. DRIVEWAY PAVEMENT REMOVAL SO YD 1,400 5 13.20 $18,480 SIo.00 $14.000.00 $18.00 $25.200.00 $10,00 $14,000.00 $19.00 626,6wao 2. COMBINATION CURB AND GUTTER REMOVAL FOOT 1.100 $ 5.50 $6.050 45.00 $5,500.00 $S0w $5.500.91) $5.00 $5.500.00 66.35 56.90500 3. SIDEWALK REMOVAL SOFT Soo 3 2.75 $1.375 $2.00 $1,000.00 $300 $1.500.00 $1.00 3300.00 51.50 $250.00 4. SUB -BASE GRANULAR MATERIAL, TYPEC4" SO YD 50 $ 27.50 $1.325 a6.0a 33oa.00 3515.00 325000 $6.00 5300.00 S10,08 3943.00 S. SUB -BASE GRANULAR MATERIAL, TYPE C 8- SO YO 20 s 55.00 SLtOo stt.00 $220,00 $20.00 $400.00 $1200 W4o.aa $30.31 $606.20 6. PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 5 INCH SO YD 1.100 5 39.9E 343056 65000 $55,000.00 54200 S46.200.00 348o0 352.800.00 146.02 350,622o0 T. PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8INCH SO YD 300 1 46.63 $13,989 S6aCC $18,000.00 $59.00 $17,700,00 $58,00 $17,400,00 $69,60 $20880.00 8. PORTI.AND CEMENT CONCRETE SIDEWALK 5 INCH SOFT 500 3 6.60 $3,300 $2.90 $3,500,00 S5O0 9. PORTLAND CEMENT CONCRETE SIDEWALK 8 I NCH SOFT 60 a 22.00 S1.100 sto.aa 3500.00 11a.ao 42.50000 $500,00 $8,00 $10.00 $4,000.00 s50000 $10.12 $14.93 55.0600o $748,50 10. COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 200 $ 25.30 SSo60 $22.00 54.400.00 $20,00 $4,000.00 $35,00 $7000.00 131.25 $6,250.00 11. COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.24 FOOT 100 $ 30,10 $3.010 $2520 32.800.00 $30.00 Roo0.00 $65.00 $6.500.00 $51.46 $5,146.00 12. COMBINATION CONCRETE CURB AND GUTTER, TYPE lit FOOT 800 3 18S2 $15.136 $21.00 $16,800.00 13200 $25.600.00 13. COMBINATION CONCRETE CURB AND GUTTER, TYPE M-5.18 FOOT 50 S 33.W $1.650 524.00 $1,200.00 s35.DD 3L250.a0 $30,00 630.00 $24.000.00 al,e0000 62919 $46.54 $23.43200 $2.327,00 SI IS."loo 5123,220.00 slu.600.00 5134.640.00 3150347,20 $11558100 $123,22000 3134.600.00 113g840W $150,N7.70 Page 2 GSM Cement AEUison Me" cem,W nn N0ne96 ITEM " c REM UNIT QUANTIT,r- UNIT'3� TOTAL UNIT TOTAL I ,AWARDED PRIDE `- PRICE PRICE t" - R. JP,R,ICE 1. DRIVEWAY PAVEMENT REMOVAL SO YD 1,400 3 15,00 $21.000 $29.25 3a0.95000 2. COMBINATION CURB AND GUTTER REMOVAL FOOT 1,100 3 5.50 w.aso 313.35 S14A9500 3. SIDEWALK REMOVAL SOFT Soo $ 2.25 51.125 $3.25 51.625,00 6. SUB -BASE GRANULAR MATERIAL, TYPE C 3" SO YD 50 3 0.00 33a0 324.00 31.20000 S. SUB -BASE GRANULAR MATERIAL, TYPE C B" SO YD 20 3 12.00 $240 S49.25 $99500 6. PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 51NCH SO YO 11100 $ 60.0o sfi6,o66 U7.25 $519T5,00 T. PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8INCH SO YD 300 $ 75,00 $22.500 550.95 $17.605,00 8. PORTLAND CEMENT CONCRETE SIDEWALK S INCH SO FT 500 $ 6.00 33,000 36.75 $3,375.00 9. PORTLAND CEMENT CONCRETE SIDEWALK B INCH $C FT 50 $ 8.00 $aco S14.00 $?N.00 10. COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 200 $ 30.00 36,000 $25.00 $5,000.0 11. COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.20 FOOT 100 $ 40.00 UAW uo0 oo Sa,000.00 12. COMBINATION CONCRETE CURB AND GUTTER, TYPE M-5.12 FOOT 800 $ 30.00 $24,000 322.00 $17,600,00 13. COMBINATION CONCRETE CURB AND GUTTER, TYPE M-5.18 FOOT 50 3 35.00 31.7W $38,00 $1.900.00 $156,305.00 5181.69000 $165A65.00 5161,690ao 03/31/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Catherine Miarnowski, Management Analyst SUBJECT: Award of a Contract for Residential Streetlight Maintenance BACKGROUND: On Thursday, March 20, 2014, the Village opened sealed bids for the Residential Streetlight Maintenance Contract. The contract provides for the routine monthly maintenance of the Village's residential streetlights and funding for non-routine/emergency work. A cost for group re-lamping was also solicited as part of the proposal. The initial term of the contract is from May 1, 2014 through April 30, 2015 with the option for four (4) annual renewals in one (1) year increments through April 30, 2019. Four (4) contractors obtained bid documents and three (3) submitted bids as follows: Lyons & Pinner Electric Company, Inc., LaGrange, IL $109,985.20 H&H Electric Company, Inc., Franklin Park, IL $112,765.00 Meade Electric Company, Inc., Oak Brook, IL $112,868.48 The lowest responsive and responsible bid was received from Lyons & Pinner Electric Company, Inc. of LaGrange, IL in the amount of $109,985.20. This contractor successfully completed the previous contract for residential streetlight maintenance and also maintains the streetlights in the Business Park. 1 recommend awarding the contract for Residential Streetlight Maintenance to Lyons & Pinner Electric Company, Inc. of LaGrange, IL in the amount of $ 109,985.20. Of this amount, $21,060.00 is the cost for re-lamping. At this time, the Public Works Department does not forsee the need for relamping in the initial term of this contract, and requests that the purchase order be issued for the full amount of the contract, less the re -tamping cost. Should re-lamping be necessary before April 30, 2015, the purchase order can be adjusted. In addition, $15,000 of the cost of non -routine emergency work is separately allocated for accident damage caused by third parties. Whenever possible, funds are recovered from the responsible party. Adequate funds for anticipated expenses udner this contract have been allocated in the FYI Public Works Department corporate budget. Pagel of 2 Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Miarnowski; Catherine Preissig, Dave Sammarco, Vito Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Approved Final Approval Page 2 of 2 03/28/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Dave Preissig, P.E., Deputy Director of Infrastructure SUBJECT: PARKWAY TURF RESTORATION - HYDROSEEDING BACKGROUND: On Thursday, March 27, 2014, the Village opened sealed bids for the Parkway Turf Restoration - Hydroseeding contract. The contract provides for the landscape services required to restore Village parkways at tree removal and utility repair sites including site preparation, hydroseeding and watering. The initial term of the contract is from April 8, 2014 through March 30, 2015 with the option for four (4) annual renewals in one (1) year increments through March 30, 2019. Four (4) contractors obtained bid documents and three (3) submitted bids as follows: Brancato Landscaping, Inc., Elk Grove Village, 1L $ 124,000.00 McGinty Bros., Inc., Long Grove, 1L $ 198,300.00 Sebert Landscaping, Bartlett, IL $ 289,100.00 The lowest responsive and responsible bid was received from Brancato Landscaping, Inc., 901 Nicholas Boulevard, Elk Grove Village, IL. This contractor successfully completed last year's Village parkway turf restoration contract. I recommend awarding the Parkway Turf Restoration - Hydroseeding Contract to Brancato Landscaping, Inc., in the amount not to exceed $ 124,000.00. Funds for the project have been allocated as follows: Corporate 101-3203-422.56-08 $ 16,000.00 Recycling Fund 206-4104-430.69-08 $ 55,000.00 Water 501-3302-481.56-08 $ 25,000.00 Sanitary 501-3303-481.56-08 $ 28,000.00 Your concurrence with this recommendation is respectfully requested with subsequent Pagel of 2 forwarding for Village Board consideration. APPROVALS: Sammarco, Vito Sammarco, Vito Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 2 of 2 (a) 03/31/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Catherine Miarnowski, Management Analyst SUBJECT: Renewal of Arterial and Business Park Streetlight Maintenance Contract BACKGROUND: The Village awarded a contract to Lyons & Pinner Electric Companies for maintenance of business park street lights on April 10, 2012. The contract provided for four (4) annual renewals through April 30, 2017. Lyons & Pinner has provided excellent service throughout this contract This will be the third year of the contract. It is recommended that the contract be renewed for a one (1) year period from May 1, 2014, through April 30, 2015 in the total amount of $129,886.05. This amount reflects a modified rate for monthly routine maintenance cost for 1,267 street lights due to a significant increase (66%) in the number of JULIE locates that have been required since the inception of the original contract. The cost of Non -routine/ emergency work reflects a .5% increase in the Consumer Price Index (CPI). Of the total amount, $15,000 is separately allocated for accident damage caused by third parties. Whenever possible, funds are recovered from the responsible party. Adequate funds for this increase are available in the FY15 ICRC budget in accounts 208-3103-421- 5610 and 208-3103-421-6302 respectively. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Miarnowski, Catherine Preissig, Dave Sammarco, Vito Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 1 03/31/2014 TO: Richard Mike], Fire Chief FROM: Catherine Miarnowski, Management Analyst SUBJECT: Recommendation for Award of Purchase Contract for Six (6) Lifepak 15 Defibrillators BACKGROUND: The current Fire Department budget has funding for the purchase of three (3) defibrillators. The proposed FY15 budget also has funding allocated for the purchase of three (3) defibrillators, due to a planned three (3) year replacement cycle of current Lifepak 12 units, which will no longer be supported by the manufacturer as of January 2016. The Fire Department tested the upgraded Lifepak 15 models and found them to work similarly to the current Lifepak 12 models, while providing enhanced capabilities. All department personnel are trained on the use of the Lifepak defibrillators, meaning that the new units can be placed in service without the need for additional training. In addition, the new models use the same brackets that are already installed in all of the department's apparatus. We have received a quote from Physio-Control, Inc., of Redmond, WA for the purchase of six (6) Lifepak 15 Defibrillators. Physio-Control is the manufacturer and maintenance service provider of this equipment and does not sell through other distributors. The quote provides for a substantial discount ($52,473.40) based on the number of units to be purchased, as well as a trade-in allowance for our current equipment in the amount of $5,000 per unit ($30,000 total trade-in value), as follows: List Price: $242,752.00 Trade-In: -30,000.00 Volume Discount: -52,473.40 Final Cost: $160,278.60 There is a 6-8 week lead time for production of the units. Adequate funds are available in the FY15 Fire Department General Fund, pending the carryover of funds from the current year budget to cover the cost of three (3) of the units. 1 respectfully request your concurrence to award a purchase contract toPhysio-Control, Inc. of Redmond, WA. in the Pagel of 2 amount of $160,278.60. APPROVALS: Miarnowski, Catherine Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Final Approval Page 2 of 2 03/31/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: 2014 MFT Hot -Mix Asphalt Resurfacing Contract BACKGROUND: On Thursday, March 27, 2014, the Village opened sealed bids for the 2014 MFT Hot -Mix Asphalt Resurfacing Contract. This project will provide milling, patching, and asphalt resurfacing on 4.7 miles of Village streets. This project is funded solely through the Village's Motor Fuel Tax (MFT) allocation. Six (6) contractors obtained bid documents and five (5) submitted bids as follows: Arrow Road Construction Co., Mt. Prospect, IL $ 859,148.30 R.W. Dunteman Co., Addison, IL $ 969,079.38 Schroeder Asphalt Services, Huntley, I $ 983,124.65 Plote Construction Inc., Hoffman Estates, 1L $1,017,061.88 K-Five Construction Corp., Lemont, IL $1,154,999.80 Engineer's Estimate $ 887,136.00 The lowest responsive and responsible bid was received from Arrow Road Construction Company, of Mount Prospect, IL. This bid is 3.15 percent lower than the Engineer's Estimate. Arrow Road Construction successfully completed several projects for the Village including lastyear's MFT resurfacing program. recommend awarding the contract for the 2014 MFT Hot -Mix Asphalt Resurfacing Contract to Arrow Road Construction Company in the amount not to exceed $859,148.30. Funds for the project have been allocated in the FY15 MFT budget, It is noted that the MFT appropriation was approved by the Board on January 28, 2014. Your consideration of this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Page 1 of 2 Preissig, Dave Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 03/27/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: 2014 Villagewide Concrete Replacement Program BACKGROUND: On Thursday, March 27, 2014, the Village opened sealed bids for the 2014 Villagewide Concrete Replacement Contract. This contract provides for rehabilitation of concrete sidewalk and curbs along Village roadways as part of the street resurfacing program, as well as replacement of concrete items disturbed in sewer and watermain repairs. Ten (10) contractors obtained bid documents and five (5) submitted bids as follows: Mondi Construction, Inc., Roselle, IL $ 318,900.00 Schroeder & Schroeder, Inc., Skokie, IL $ 339,683.00 Globe Construction, Inc., Addison, IL $ 353,669.85 G & M Cement Construction, Inc., Addison, 1L $ 408,626.25 Whiteline Construction, Inc., Romeoville, IL $ 412,559.50 Engineer's Estimate $ 345,264.00 The lowest responsive and responsible bid was received from Mondi Construction, Inc., of Roselle, IL. This bid is approximately 7.64 percent lower than the Engineer's Estimate. This contractor satisfactorily completed similar concrete construction projects for various municipalities in the past year including Downers Grove and Buffalo Grove. I recommend awarding the 2014 Villagewide Concrete Replacement Contract in the amount not to exceed $318,900.00. Funds for the project have been allocated in the FY15 budget as follows: Motor Fuel Tax (MFT) 203-3202-422-5700 $ 229,900.00 Water 501-3302-481-5608 $ 25,000.00 Sewers 501-3303-481-5608 $ 60,000.00 Storm Sewers 501-3304-481-5608 $ 4,000.00 Pagel of 2 It is noted that the MFT appropriation was approved by the Board on January 28, 2014. Your consideration of this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Preissig, Dave Sammarco, Vito Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 03/31/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Dave Preissig, P.E., Deputy Director of Infrastructure SUBJECT: GASOLINE AND DIESEL FUEL SUPPLY CONTRACT BACKGROUND: On Thursday, March 27, 2014, the Village opened sealed bids for the Gasoline and Diesel Fuel Supply Contract. The furnish and delivery contract provides at three (3) Village locations a suffient and constant supply of 87-octane regular unleaded gasoline, No. 2 grade ultra -low sulfur diesel fuel, and a winter blend ultra -low sulfur diesel fuel. The initial term of the contract is from May 1, 2014 through April 30, 2015 with the option for four (4) annual renewals in one (1) year increments through April 30, 2019. Five (5) vendors obtained bid documents and four (4) submitted prices. The following prices are the vendors' fixed margins added to indexed fuel prices based on delivery size: Avalon Petroleum, Kankakee, IL Fuel Type Margin Margin < 6,000 gal > 6,000 gal Al Warren Oil Co., Summit, IL Margin < 6,000 gal Regular Unleaded $ 0.0060 $-0.0060 $0.01750 Diesel, #2 Grade $0.00600 $0.00600 $0.02500 Winter Blend $0.01600 $0.01600 $0.04500 Palatine Oil Company, Palatine, IL Fuel Type Margin Margin < 6,000 gal > 6,000 gal Regular $0.04000 $0.02500 Unleaded Diesel, #2 $0.04000 $0.02500 Margin > 6,000 gal $0.00700 $0.01250 $0.03250 Cooper Oil Co., Inc., Frankfort, IL Margin Margin < 6,000 gal > 6,000 gal $0.18500 $0.18500 $0.04250 $0.04250 Page 1 of 2 Grade Winter $0.07000 $0.05500 $0.21000 $0.06750 Blend The lowest responsive and responsible bid was received from Avalon Petroleum, of Kankakee, IL. This vendor has performed satisfactorily in past fuel contracts with the Village, including the previous contract in place since 2009. recommend awarding the contract for the Gasoline and Deisel Fuel Supply in the amount of $474,000.00. Funds for gasoline and diesel fuel are adequately budgeted among the various Village departments. Costs are allocated based on actual usage. The Village does not budget for fuel charges incurred by outside organizations, which are billed directly to the user organizations; however, those costs are included as part of the overall requested contract amount. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Sammarco, Vito Sammarco, Vito Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 2 of 2 ORDINANCE NO. XXXX AN ORDINANCE AMENDING THE HOURLY RATE FOR PART-TIME POSITIONS OF CUSTODIAN, PORTER, HEALTH CODE ENFORCEMENT OFFICER, FIRE INSPECTOR, AND WATER METER READER; TEMPORARY PART-TIME ADMINISTRATIVE INTERNS AND SUMMER SEASONAL EMPLOYEE; AND SCHOOL CROSSING GUARDS OF THE VILLAGE OF ELK GROVE VILLAGE NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois: Section 1: That the hourly wage for Custodian, Porter, Health Code Enforcement Officer Cable Production Assistant and Fire Inspector personnel of the Village of Elk Grove Village shall be and are hereby established as follows: PROBATIONARY REGULAR POSITION HOURLY RATE HOURLY RATE Custodian $17.47 $17.54 Porter $14.83 Health Code Enforcement Officer Fire Inspector $16.32 $14.34 $16.98 Section 2: That the wages for part time Water Meter Readers of the Village of Elk Grove Village shall be paid on a per -meter read basis, depending on meter type, and is hereby amended as follows: METER TYPE PAYMENT PER- METER Inside Meter $1.06 Glass Block Meter S .96 Readomatic Meter S .66 Section 3: That when an inside meter cannot be read because the customer is not at home or a glass block meter cannot be read due to obstructions of dirt, the Meter Reader shall leave a meter reading reply card for the customer to complete and return for which the Meter Reader shall be paid a rate of $0.42 per card. Section 4: That the hourly salary for Interns for the Village of Elk Grove Village shall be and are hereby amended as follows: POSITION DEPARTMENT HOURLY RATE Intern Health, $13.84 per hour Community Development Intern Village Manager $16.91 per hour (First 6 months) $17.63 per hour (After 6 months) Section 5: That the hourly salary for Summer Employees of the Village of Elk Grove Village shall be and are hereby amended as follows: 151 Summer $11.51 per hour 2nd Summer $12.62 per hour Each Summer thereafter $13.15 per hour Section 6: That the weekly salaries for School Crossing Guards of the Village of Elk Grove Village, during the 42 weeks of school, shall be and are hereby established as follows: PAYMENT FOR CROSSING GUARD PAYMENT FOR CROSSING GUARD REPORTING TWO (2) TIMES REPORTING THREE (3) TIMES PER SCHOOL DAY PER SCHOOL DAY Probation $127.46 $192.74 (First 6 months) Regular Status $152.52 (Pass probation at 6 months) $230.32 Section 7: That this Ordinance shall be in full force and effect as of May 1, 2014 and upon its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 8th day of April 2014.. APPROVED this 8th day of April 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Salagv_Ord_Part_Time_for FY_2014_2015(1) ORDINANCE NO. XXXX AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLANS: THE CLASSIFICATION PLANS: AND SALARY RANGE FOR, MERIT PAY PLAN POSITIONS, STEP PAY PLAN POSITIONS, AND SPECIFIC PAY PLAN POSITIONS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the Position Classification and Salary Plan, the Classification Plan; and Salary Range or Merit Pay Plan Position; as referenced in Title 1, Chapter 7, Section 1-7-5 of the Village Code be and the same is hereby amended to read as follows: Plans are hereby established to provide proper compensation for each job These Plans are as follows: A. A Merit Salary Plan for Non -Union Executive, Administrative. Supervisory, Technical, and Professional employees as adjusted; B. A Non -Union Step Pay Plan as adjusted for non -supervisory employees; C. Step Pay Plan as negotiated for Unionized employees; D. Specific Rate Pay Plan for School Crossing Guards, Custodians, PW Industrial Meter Reader; Health Code Enforcement Officer, Cable Production Assistant, Fire Inspector, Residential Meter Readers, Summer Employees and Interns. The Classification Platt The Schematic Outline of Occupational Titles, including a class code and the list . of authorized Positions by departments, shall constitute the Classification Plan, copies of which are on file in the Office of the Village Clerk. All positions in each class shall be compensated in accordance with their designated Salary Plan. Salary Range for Non -Union Merit Pay Plan Positions As attached on the 2014-2015 Merit Pay Plan Position Rate Range List. Non -Union General Step Pay Plan Positions As attached on the.2014-2015 Step Pay Plan Position Step Rate List. Specific Rate Pay Plan Position Rate As approved by the Village Board in their appropriate Ordinance. Section 2: That this Ordinance shall be in full force and effect as of May I, 2014 and upon its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this Sth day of April 2014. APPROVED this 8th day of April 2014. ATTEST: Judith M. Keegan, Village Clerk Salaro Summary Ord'_014-14 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 2 To: Mayor and Board of Trustees From: Michael Krcik, Director of Human Resources Date: March 28, 2014 A j Subject: For Consideration of the Village Board on April 8, 2014 FY2014-2015 Health Care Renewal In May of 2014 we will begin our I P year of activity with the Blue Cross PPO. In May of 2002 when we converted from our own self -insured plan to the current Blue Cross self - insured plan, we anticipated a significant improvement in claims administration as well as a broader network of hospitals and doctors. These goals continue to be met. Enclosed are the recommendations for this year's renewal: Insurance Proposed Renewal 2014 National Trend 2014 Blue Cross PPO -2.2%* 9.3% BCBS PPO High Deductible -2.2%* 19.3% HMO of Illinois 2.46% 1 9.3% Village Dental No Increase 6.1% Guardian Dental HMO) j 5.0% 16.1% -rercentage naseu on l;+2 (tamily) Our broker managed to negotiate our premium rate increases below trend partially due to our conservative projections in 2014-2015 and Medical Insurance Plan Changes to comply with the Affordable Care Act. The Projected Premium Rates for 2014 are attached. I. Self -Insured Plan Activity (Blue Cross Blue Shield Plan PPO and Village Dental) The most recent projection of the final results for FY 2014/2015 is based on the experience period 1/1/2013 thin 12/31/13. It slates that the projected claim costs for May 2014 through April 2015 for the scl f funded PPO and the dental plans will be $4,713,902. It also suggest that after adding fixed costs of $1,091,440 the projected total cost will be $5,805,342. It is important to note that these projections could change over the last quarter of the fiscal year. The Vision rates are included in the Medical Plan rates and are secured through Vision Service Plan (VSP). VSP rates had an increase of 7.5% this year but issued a 2 year rate guarantee. The Village has had VSP since May 1, 2002. The Village is changing the Individual Stop Loss GSQ level this plan year from $70,000 to $100, 000. The savings in premium is $263,439. The Village is moving the Life AD&D and Voluntary Life Insurance to Dearborn National from the Hartford. Dearborn National has provided enhanced benefits in the Line of Duty Coverage, a 3 year rate guarantee and savings over that 3 year period will be $83,544. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 22 "SINGLE FAMILY RENTAL UNIT BUSINESS LICENSE" BY ESTABLISHING LICENSING PROVISIONS FOR ALL RESIDENTIAL RENTAL UNITS AND PROVISIONS FOR CRIME FREE HOUSING WHEREAS, the Village of Elk Grove Village is a home rule unit of government as set forth and established by the Constitution of the State of Illinois; and WHEREAS, various rental properties currently exist within the Village including single- family residences, multiple dwelling apartments, condominiums and townhouses; and WHEREAS, the Village intends to enforce, minimum health and life safety requirements for all residential rental properties with the Village in order to protect the health, safety and welfare of the occupants and visitors of such residential units as well as to preserve and protect the values, quality and safety of properties in the vicinity of such rental properties; and WHEREAS, the Village further intends to protect, preserve, and promote the health, safety and welfare of its residents through the reduction, control and prevention of criminal and nuisance activities by establishing and enforcing Crime Free Rental Housing provisions. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage as follows: Section I: That Chapter 22 "Single Family Rental Units Business License" be deleted in its entirety and replaced with an amended Chapter 22 entitled "Residential Rental Units/Crime Free Housing," which amended Chapter is attached hereto and incorporated herein. Section 2: That the Village Clerk is hereby directed to publish this Ordinance in pamphlet form. Section 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. VOTE: AYES: PASSED this day of NAYS: ABSENT: APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village PUBLISHED this day of 2014 in pamphlet form. CHAPTER 22 RESIDENTIAL RENTAL UNITS / CRIME FREE HOUSING See. 3-25-1 Definitions. Agent. A person authorized to act for and under the direction of another person when dealing with third parties. Code Official. The Director of Community Development who is charged with the administration and enforcement of this chapter, or any duly authorized representative. Common Area. Common areas shall include, but are not limited to, all hallways, stairways, lobbies, utility rooms, laundry rooms, storage rooms, recreation rooms, grounds, refuse areas, parking areas, building extensions, signs and other areas designed for common use by dwelling unit occupants. A common area shall be counted as a single unit in the calculation of the average number of violations per dwelling unit. Condominium. Shall mean any dwelling unit under individual ownership in a multi -unit structure as provided in the Condominium Property Act of the Revised Statutes of the State of Illinois. Condominium Association. Shall mean any organization or association which govems the operation of common areas or services for two (2) or more condominiums. Crime Free Multi -Housing Coordinator. The official who is charged with the administration and enforcement of the Crime Free provision of this Chapter. Dwelling Unit. Any building or portion thereof that contains living facilities, including provisions for sleeping, eating, and sanitation. Meaning of Certain Words. Whenever the words "dwelling," "dwelling unit," "rooming units," "premises," or "structure" are used in this chapter, they shall be construed as though they were followed by the words "or any part thereof." Words used in the singular include the plural, and the plural the singular; the masculine gender includes the feminine and the feminine the masculine. Multi -Family Dwelling Unit. A dwelling unit located in any building or portion thereof under common ownership, a condominium, an apartment or other building with multiple dwellings. Owner / Property Owner. Any person who, alone orjointly or severally with others, shall have legal title to any premises, dwelling, dwelling unit or commercial property with or without accompanying actual possession thereof, or shall have charge, care or control of any premises, dwelling or dwelling unit as owner or agent of owner, or an executor, administrator, trustee or guardian of the estate of owner. Any such person thus representing the actual owner shall be bound to comply with the provisions of this chapter and of rules and regulations adopted pursuant thereto to the same extent as if he were the owner. Rent. The consideration paid by a tenant to the owner of a rental dwelling unit for the exclusive use by the tenant of part or all of the dwelling unit. The consideration is not limited to cash. Rental Dwelling Unit. A building, dwelling unit or room occupied and leased by a tenant. Single -Family Rental Dwelling. Any building which contains separate living facilities, including provisions for sleeping, eating, cooking and sanitation that are located within the Village's designated R-1, R-2, or R-3 Zoning Districts. Tenant. Any adult person granted use of a rental dwelling unit or room pursuant to a lease with the owner of the rental dwelling unit and shall include any person or family member occupying a rental dwelling unit with or without a lease and irrespective of whether any consideration is paid or required. Townhouse Association. Shall mean any organization or association which governs the operation of common areas of two (2) or more townhouses. Sec. 3-25-2 License Required. It shall be unlawful for any property owner to rent, lease or operate a multi -family dwelling, single-family rental dwelling or other rooming house or rental type dwelling unit to a tenant within the Village without first having obtained a license as herein provided. Sec. 3-25-3 Application. An application for a license under this Chapter shall be filed with the Department of Finance on a form provided by said department. The application shall include a non-refundable annual license fee and shall further include, without limitation, the following information: — Address of property. — Property owner's name plus names of any agents or property managers as well as current address and telephone numbers of all of the above. — Name and date of birth of all tenants including family members or other parties living in the rental unit other than the tenant signing the lease. If tenant information is not available or unknown at the time of the initial application, then the information shall be submitted when the final lease is executed and also on every renewal application. Sec. 3-25-4 Issuance of License. A. No license shall issue unless the unit or units in connection with which the license is sought, is found after inspection, to meet all applicable ordinances, rules and regulations with respect thereto. Rental units which change ownership will be required to be inspected before a new license can be issued, which inspection must indicate that the unit or units are still in compliance as required. B. No rental property shall be scheduled for inspection, nor will an operating license be issued or renewed unless the completed application form for each building or unit, as the case may be, is accompanied by payment of the appropriate non-refundable license fee and re -inspection fee and/or late fees as applicable. In addition, no license shall issue to any property owner or for any building which has any outstanding financial obligations with the Village until all accounts have been made current. C. No operating license shall issue or be renewed for a nonresident or out of state applicant unless such applicant designates in writing the name of his agent for the receipt of service or notice of violation of any provision of this Chapter and for service of process pursuant to this Chapter. D. The initial license year shall commence on October I, 2014, and all license fees and related costs must be paid prior thereto. The license shall be for a one year period, provided that any rental dwelling that changes ownership within any licensing year will require the new owner to apply for a license as the license is not transferrable. No new license shall issue unless the dwelling unit or units involved are found after inspection to meet all applicable requirements, rules and regulations of this Chapter and, such other Ordinances and regulations pertaining to Rental Dwelling Units. E. A conditional license may be granted for a term not exceeding six (6) months to those rental dwellings which cannot be fully licensed due to special circumstances, (e.g. weather conditions, unavailability of required materials and/or services, and other circumstances as approved by the Code Official.) All requests for a conditional license must be approved by the Code Official. The application for a conditional license shall be accompanied by the full non-refundable license fee and any rental dwelling license applicant which has not been issued a full license within the six (6) month period shall be deemed to have their application denied. Sec. 3-25-5 Regulations. A. Each license must be displayed in a prominent or conspicuous place within the common ways of the rental dwelling. B. Every owner, operator or agent of a licensed multiple dwelling facility shall keep or cause to be kept an accurate record of all repairs, alterations, and equipment changes related to the provisions of this chapter or to any rules or regulations pertaining thereto and of all corrections made as a result of inspections by the Code Official or his inspector. Such record shall be made available to the Code Official at his request and may be used in administrative orjudicial proceedings if required or applicable. C. Whenever; upon inspection, the Code Official finds that conditions or practices exist which are in violation of the provisions of this Chapter or of any applicable rules or regulations pursuant thereto; he shall serve the owner, operator, or agent as the case may be with notice of such violation or violations. if the cited violations are not corrected within the time period indicated in the notice, the license may be suspended as provided herein. D. The licensee must be in compliance with all applicable codes, regulations and ordinances of the Village, including all national or international codes adopted by the Village which relate to any particular dwelling unit or multiple dwelling building or other rental dwelling. See. 3-25-6 Crime Free Rental Housing Program. A. Any owner, operator, property manager, or agent of property which is being rented out for residential purposes shall attend and complete a Village of Elk Grove Crime Free Multi -Housing Program Seminar (Seminar), prior to obtaining or being issued a license. Any current single-family rental license holder shall have until the expiration date of the current license to attend the Seminar. B. Any owner, operator, property manager, or agent shall attend an additional Seminar prior to the third year anniversary of the issuance of the .first license, and any additional Seminars if required by the Crime Free Multi -Housing Coordinator as a result of code violations or existing conditions or circumstances not conducive with the intent and purpose of this Chapter. Thereafter, attendance at additional Seminar shall be excused unless mandated by the Code Official for reasons as above set forth. C. The Crime Free Multi -Housing Coordinator shall provide the Finance Director and the Director of Community Development with a list of owners, operators, property managers, or agents who have attended the Seminar, and shall include the date of attendance and verification that said individual and the building which they represent are eligible to obtain or renew an operating license. D. Any owner, agent or designee of residential rental property is required to utilize a crime free lease addendum or have a clause in the lease similar to a crime free lease addendum for any leases executed. At the Seminar, the Crime Free Multi -Housing Coordinator shall provide, at no cost, samples of the crime free lease addendum and shall review any clauses within actual leases with the Village's Legal Department to determine if the clause is similar to the crime free lease addendum. The clause is to make criminal activity (not limited to violent criminal activity or drug related criminal activity engaged by, facilitated by or permitted by the renter, member of the household, guest or other party under the control of the renter) a lease violation. The landlord shall have authority under that clause to initiate an eviction proceeding as specified in the Illinois Compiled Statutes Forcible Entry and Detainer Statutes. Proof of criminal violation shall be by a preponderance of the evidence. E. Nuisance Residential Rental Property. It is hereby declared a nuisance and to be declared against the health, peace and comfort of the Village for any property owner, agent, or manager to allow or permit the following: I. rental of a residential unit or a residential building within an apartment community or governed by a homeowner's association to a tenant who allows any of the following offenses to occur relating to the tenant, member of the tenant's household, guest, or other party under control of the tenant, to occur: murder, kidnapping, aggravated kidnapping, prostitution, solicitation of prostitution, pandering, obscenity, child pornography, harmful materials, sale of obscene publication, criminal housing management, possession of explosives, unlawful use of weapons, sale of firearms, gambling, keeping a gambling place, concealing a fugitive, violation of the Illinois Controlled Substances Act, violation of the Cannabis Control Act or commission of any two or more of any other crimes under the State of Illinois or tinder the Federal Government not specifically listed above; 2. rental of a residential unit, or residential building within an apartment community or governed by a homeowner's association to a tenant who allows any of the following offenses to occur relating to the tenant, member of the tenant's household, guest or other party under control of the tenant to occur: commission of four (4) or more Village ordinance violations in a six (6) month period or an unreasonably high number of calls for police services including, but not limited to, calls that may fall within the descriptions listed above that, when compared to other properties in the Village of similar type, reasonably indicate that the activity at this property is out of character for the area and is impacting the quality of life of those in the area. See. 3-2 5-7 Inspections. A. The Village Manager, in conjunction with the Code Official and the Director of Community Development, or a designated agent, shall conduct inspections of rental dwellings as follows: I. Multiple Rental Dwellings (i.e. apartments). Inspections of multiple rental dwellings shall be performed annually with the units to be inspected chosen at random. The number of dwellings required to be inspected shall be determined using the current year's inspection results and then applying the following. a. Twenty-five percent (25%) of dwelling units must be inspected annually if the average number of violations per dwelling unit and it's common areas equal three or less violations; b. Fifty percent (50%) of dwelling units must be inspected annually if the average number of violations per dwelling unit and its common areas equal four to five violations; c. One hundred percent (100%) of dwelling units must be inspected annually if the average number of violations per dwelling unit and its common areas equal six or more violations. 2. Single -Family Rental Divellings (i.e. attached, detached, and condos). An inspection of a single-family rental dwelling shall be conducted annually. 3. Such additional inspections as directed by the Village Manager or the Code Official as deemed necessary as a result of complaints or such other information which would indicate sufficient non-compliance so that additional inspections are deemed necessary and appropriate. 4. The Code Official is hereby authorized to inspect the premises surrounding dwellings, dwelling units, rooining houses, rooming units, dormitories, dormitory rooms and commercial properties subject to this Chapter for the purpose of determining whether there is compliance with its provisions. 5. The owner, occupant, property manager, or other person in charge of a Multi - Family Dwelling Unit, a Single -Family Dwelling Unit or such other dwelling units regulated and licensed herein, upon presentation of proper identification by the Code Official or his representative, shall give entry and free access to every part of the property being inspected, including the outside area surrounding the premises. 6. If any owner, occupant, property manager or other person in charge shall fail or refuse free entry or access to the licensed premises under his control, or any part thereof, with respect to which an inspection authorized by this Chapter is sought to be made, the Code Official may cause the license to be suspended or revoked as provided for in this Chapter., Sec. 3-25-8 Rental License Fees. A. Annual License Fees Fee I. Multiple dwelling rental units. $50/Unit 2. Single -Family Residence $100/Unit 3. Multi -Family Rental Dwelling $100/Umt (Individual Units for Rent) 4. Rooming House or Individual Rooms $50/Unit (Within Single Family Residence) B. Inspection Fees Initial inspection included in the license fee 2. Re -inspections — There is hereby established re -inspection fees with respect to rental housing dwellings. Re -inspection shall be conducted, as necessary, after each compliance date set forth in the inspection report. Thefirst re -inspection fee shall be free of charge. All subsequent re -inspections necessitated by the continued existence of violations shall be as follows: 2"d Re -inspection $100.00 31 Re -inspection $150.00 4" and More Re -inspections $500.00 No license or renewal license shall be issued unless all fees and costs of inspections are paid in full. ! C. Late Charges Late charges for license fees and re -inspection fees shall be 50% of the original amount due provided that late charges will not be assessed within the first thirty (30) days after the due date. 1 Sec. 3-25-9 Enforcement / Penalties. A. Penalty. Any property owner violating any provisions of this Chapter or other applicable code or regulation of the Village shall be subject to a fine of not less than one hundred dollars ($100.00) nor more than five hundred dollars ($500.00) for each offense and a separate offense shall be deemed committed on each day a violation occurs or continues to exist. I B. Suspension. The Village Manager may suspend any license issued hereunder for a period of time up to ninety (90) days if it appears from the report of the Code Officer or other Village employee making inspections, or any other available information, that the licensee is violating any law or ordinance, or is operating in a manner not conducive to the health, safety or welfare of the Village. i During the period of suspension, the license shall not be permitted to be renewed, if applicable. Notice of the suspension shall be given to all tenants of the owner notifying them of the suspension and the reasons therefor. Continued rental of any unit during a period of suspension shall be deemed unlawful provided however, that any tenant may remain in the rental unit upon tenant's request to the Village that occupancy continue and all rents are abated during the period of suspension. Any order of suspension may be appealed to the Village Manager and a hearing requested to determine if the violations causing the suspension have been corrected. if the Village Manager finds that the condition is such that the suspension is no longer necessary or appropriate, he may revoke the suspension. Any request for an appeal and hearing shall stay the sanctions of the suspension. Should the Village Manager determine after a hearing that the violations have not been corrected, or if no request for an appeal is filed within thirty (30) days of the effective date of the suspension, the Village Manager may recommend to the Crime Free Multi - Housing Rental Licensing Commission, which is hereby established and which shall consist of the Mayor and two (2) members of the Board of Trustees appointed by the Mayor, that the license be revoked. Any hearings before the Crime Free Multi -Housing Rental Commission shall be called and conducted in the same manner as hearings before the Local Liquor Control Commission and the Video Gaming Commission. If the license is revoked, the rental dwelling must be vacated within thirty ,(30) days of the revocation date. In lieu of any order of revocation, the Commission may fine the owner an amount not less than two hundred and fifty dollars ($250.00) nor more than one thousand dollars ($1,000.00) and the license thereafter shall be deemed probational in nature and subject to immediate revocation, without the;need of a hearing, for continued violations of this Chapter, and may contain such other conditions as the Commission deems appropriate. ADDENDUM REGULAR VILLAGE BOARD MEETING April 8, 2014 7100 PM 6. CONSENT AGENDA t. Consideration to increase the contract awarded to Water Well Solutions of Illinois Division, LLC of Elburn, IL to rehabilitate Emergency Well 14 (998 Devon Avenue) in the amount of $56,806 from the Water & Sewer Fund. (On August 20, 2014 the Village Board awarded a contract to the lowest responsive and responsible bidder, Water Well Solutions Illinois Division, LLC of Elburn, IL in the amount of $188,782 to rehabilitate the Emergency Well 14 (998 Devon). (The project consists of furnishing and installing column pipe, check valves, air lines, cable, motor, rebuilding the pump assembly, and rehabilitating the well. (Water Well Solutions has completed the AirBurst Rehabilitation process, but that process has generated significantly more sand & rocks than anticipated. The sand bailing process has exceeded the estimated hours the contract award was based upon. (The requested increase of $56,806 will increase the total amount for the contract not to exceed $245,588. (Adequate funds for the project are available in the Water & Sewer Fund. (A report from the Deputy Director of Operations - Public Works, recommending approval, is attached.) u. Consideration to adopt Resolution No. 1 I-14 determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013 for certain real estate located at 800 Arthur Avenue. (The Law Offices of Madigan & Getzendanner, on behalf of Prologis (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 800 Arthur Avenue. (The Applicant is in negotiations with the SPX Corporation to lease the property which has been vacant since August of 2011. (SPX is currently located in Elk Grove Village at 751 Pratt Avenue where they currently employ between 125-150 people. (The company is expanding and relocating their entire operation to 800 Arthur Ave. (Additionally, SPX will relocate its Wood Dale operations to Elk Grove which will bring the total employment to between 145-170 people. (The subject property consists of an approximately 71.841 square foot building. Page 1 of 6 (The Applicant has allotted $2,149,579 to refurbish the building including, updating the existing 13,809 square feet of office to 2014 standards, which will include a new office layout, paint, carpet, and tile. (Additionally, the Applicant intends to construct 15,000 square feet of office/lab that will be used for their engineers for research and development and testing. (Also included will be the installation of new exterior windows on the east of the building to increase natural light along with a new employee entrance. Energy efficient T5 lights will be installed throughout the warehouse, along with installation of air conditioning in the warehouse, and an increase in the power from 400 amps to 1200 amps. (Specific office improvements will include, expanding the break room, constructing a private office with private restroom, constructing two conference rooms. There will be 15 private offices in total. The office lab will have +/- 12 private tech offices, 7 rooms devoted to labs and conference space, and additional restrooms for lab techs and warehouse employees. The entire office area will have finishes in line with a class A office building. There will be new carpet, paint, and tile throughout. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy without a purchase for value and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) v. Consideration to adopt Resolution No. 12-14 determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013 for certain real estate located at 1090 Pratt Boulevard. (The Law Offices of Liston & Tsantilis, on behalf of MKNA, LLC. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1090 Pratt Boulevard. (The Applicant intends on purchasing the building and leasing it to a related entity called Johnstone Supply for the wholesale distribution and warehousing of HVAC parts and supplies. (Johnstone has been located in Elk Grove Village for the last 35 years and currently leases an approximately 12,000 square foot building at 145 Lively Boulevard. (The move is a result of recent business expansion. Johnstone intends on relocating its current six full-time employees to the new location and hire an additional two full-time positions. Page 2 of 6 (According to a Johnstone official, the company generates approximately $4 million in taxable sales from the current Elk Grove location and they expect to increase this with the new location. (The subject property was constructed in 1964 and consists of an approximately 24,975 square foot building. (The building has been 100% vacant for over two years. The Applicant has allotted approximately $35,000 to rehabilitate the building. This includes but is not limited to installation of new HVAC system, new lighting, and new floors. This also includes construction of 3,500 square foot showroom. The Applicant has also submitted a landscape plan for screening along Lively Boulevard at a cost of $7,000. (According to Prologis (Seller), they have completed over $1 16,000 worth of work to the building including landscaping and signage in order to generate a sale. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing in structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are'new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (In the application letter, Johnstone expressed a desire to remain in Elk Grove Village as it has for the last 35 years. With this purchase, Johnstone intends to become a stakeholder in the community. (A report from the Director of Business Development and Marketing; recommending approval, is attached.) w. Consideration to adopt Resolution No. 13-14 determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013 for certain real estate located at 2500 Estes Avenue. (The Law Offices of Sarnoff & Baccash, on behalf of Smith and Sons, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2500 Estes Avenue. (The Applicant intends on purchasing the building and leasing it to a related entity called Ryano Resins. Ryano intends to use the facility for the blending of epoxy resins and the warehousing and distribution of the same to be used in the construction industry for floor and wall coatings. (Ryano Resins currently occupies an approximately 3,000 square foot space in Aurora and because the business has been growing it needs to expand its operations. Ryano Resins intends on relocating its entire operations to Elk Grove Village including its entire workforce of seven with four new jobs to be created shortly after the move. Page 3 of 6 (The subject property consists of an approximately 7,500 square foot building on an approximately 19,980 square foot site: The building has been 100%vacant since November of 2011. (The Applicant has allotted approximately $89,650 to rehabilitate the building for their use. This includes converting 1,200 square feet of office space to warehouse space, replacing the canopy on the building fagade, and removing the asphalt on the south-east corner of the parking lot that encroaches into the front yard setback constructed by the previous owner and replacing it with landscaping which will make the parking lot compliant with Village code, and replacing the warehouse floors with an epoxy coating. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing,industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value and significant rehabilitation. (Property approved for Class 6B status -allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (in their application letter, Ryano expressed excitement about moving to Elk Grove and becoming a strong community member. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) x. Consideration to adopt Resolution No. 14-14 determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013 for certain real estate located at 2500 Devon Avenue. (The Law Offices of Liston & Tsantilis, on behalf of their client Cabot 11 — IL W01, LLC. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2500 Devon Avenue. The Applicant intends on purchasing the building and leasing it to a related entity Atlas SN, Inc. (Atlas is a premier third party logistics company. Atlas has been operating in Elk Gove Village since 2005 and is currently located at 1901 Pratt Boulevard. (Due to business expansion, Atlas will move their entire operations to 2500 Devon Avenue including its 136 employees with plans to hire an additional 20 to 30 employees. (The subject property consists of an approximately 68,742 square foot building on a roughly 222,160 square foot site. (The building has been 100% vacant since February of 2013. (Since taking ownership, the Applicant has spent $223,400 to refurbish the building making it attractive to a new tenant. (Atlas plans on spending $332,971 on further improvements to the building including both internal and external construction, landscaping, and signage. Page 4 of 6 (Included in the application packet are cost estimates for that work. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate fax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of an abandoned building for more than twelve (12) months continuous vacancy without a purchase for value, special circumstances and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business'Development and Marketing, recommending approval, is attached.) y. Consideration to adopt Resolution No. 15-14 determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013 for certain real estate located at 900 Lee Street. (The Law Offices of Thompson and Coburn on behalf of their client KLT Partners, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 900 Lee Street. (The Applicant intends on purchasing the building and leasing it to a related entity Dyros Inc. (Dyros is a manufacturer of cellular radio tower equipment. (Dyros will utilize the building to house office, manufacturing, and warehousing functions. (Dyros currently owns two buildings and leases another one in Elk Grove. They are located at 125 Randall Street, 145 Randall Street, and 101 Kelly Street. None of the Applicant's current properties benefit from a 6B. (Due to rapid expansion Dyros intends to open the 900 Lee Street location in addition to the other three locations employing 15 to 20 people at the new location. (The Lee Street building is 15,870 square feet on two parcels totaling 56,190 square feet. Dyros intends to refurbish the building at a cost of $175,000. This includes a new parking lot, and interior and exterior work including; remodeling the foyer, and installing all new windows and doors on the fagade, and landscaping. (This site qualifies per the Cook County 6B ordinance as it involves occupation of an abandoned building for less twenty four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. (The eligibility requirements for Class 613 status are new construction, substantial Page 5 of 6 renovation or occupancy of buildings that have been vacant for a period of time. Property approved for Class 68 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending issuing a Letter of Receipt, is attached.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6 v�GQpYE 6 F' 04/03/2014 TO: Matt Roan, Deputy Village Manager FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Increase in Contract to Furnish & Install Well Components -Well 14 (998 Devon) BACKGROUND: Water Well Solutions Illinois Division, LLC was awarded a contract in August 20, 2013 to furnish & install components for Emergency Well 14 (998 Devon) following their selection as the lowest responsive and responsible bidder in a competitive bidding process. Part of the work included rehabilitation of the well using directed and focused bursts of compressed air to fracture and loosen the rocks and sand in the water bearing formations of the well shaft. Three rounds of treatment were completed with significant amounts of sand and rock infilling the bottom of the well. After each round, the rocks and sand are bailed to remove them from the bottom of the shaft. One of the water bearing formations is located at the bottom of the well, 1,300 feet below ground. The amount of material and hours required to remove the sand and rocks have exceeded the estimates at the time of bidding. Typically, this is indicative of success in the well rehabilitation process, but still requires that the material be removed prior to installing the well components. The requested increase of $ S6,806 would increase the award from $ 188,782 to $ 24S,588 to accommodate any additional work required. The amount budgeted for this project was $ 300,000 in the Water & Sewer Fund. I recommend that the Village Board consider approving an increase in the contract to Water Well Solutions of Illinois, LLC in the not to exceed amount of $ 56,806. APPROVALS: Bernholdt, Scott Created/Initiated Roan, Matthew Final Approval ATTACHMENTS: Page 1 of 1 �v�GpDYE c 03/28/2014 TO: Raymond R. Rummel, Village Manager FROM: Joshua Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Exemption BACKGROUND: The Law Offices of Madigan & Getzendanner, on behalf of Prologis (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 800 Arthur Avenue. The Applicant is in negotiations with the SPX Corporation to lease the property which has been vacant since August of 2011. SPX is currently located in Elk Grove Village at 751 Pratt Avenue where they currently employ between 125-150 people. The company is expanding and relocating their entire operation to 800 Arthur Ave. Additionally, SPX will relocate its Wood Dale operations to Elk Grove which will bring the total employment to between 145- 170 people. The subject property consists of an approximately 71,841 square foot building. The Applicant has allotted $2,149,579 to refurbish the building including, updating the existing 13,809 square feet of office to 2014 standards, which will include a new office layout, paint, carpet, and tile. Additionally, the Applicant intends to construct 15,000 square feet of office/lab that will be used for their engineers for research and development and testing. Also included will be the installation of new exterior windows on the east of the building to increase natural light along with a new employee entrance. Energy efficient TS lights will be installed throughout the warehouse, along with installation of air conditioning in the warehouse, and an increase in the power from 400 amps to 1200 amps. Specific office improvements will include, expanding the break room, constructing a private office with private restroom, constructing two conference rooms. There will be 15 private offices in total. The office lab will have +/- 12 private tech offices, 7 rooms devoted to labs and conference space, and additional restrooms for lab techs and warehouse employees. The entire office area will have finishes in line with a class A office building. There will be new carpet, paint, and tile throughout. The following summarizes the planned improvements to the building carried out by the Applicant: Exterior Windows (17) and Construction of a new Employee Entrance (east side of the Pagel of 2 facility): $90,000 Office Improvements: $276,180 Expansion Office/Lab: $1,277,719 Warehouse Improvements: Installation of Air Conditioning, Power upgrade from 400amps to 1200amps, T5 lights, painting the warehouse walls, other minor improvements: $505,680 Total: $2,149,579 The Class 613 classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more twenty-four (24) months continuous vacancy without a purchase for value and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 2S% of fair market value in Cook County. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, josh Keegan, Judy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Request for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 800 ARTHUR AVENUE, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 800 Arthur Avenue, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08- 34-301-029-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1: That the request of the Petitioner to have certain real estate located at 800 Arthur Avenue, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-34-301-029-0000, declared eligible for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 2 1N C.M.S. RESUBDIVISION OF PART OF LOT 282 1N CENTEX INDUSTRIAL PARK UNIT 162, A SUBDIVISION IN THE SOUTHWEST 'A OF SECTION 34, TOWNSHIP 41 NORTH, RANGE 1 I, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS Section 2: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08- 34-301-029-0000. Section 3: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Update the existing 13,809 square feet of office to 2014 standards; b. Construct 15,000 square feet of office/lab to be used for research and development; c. Installation of new exterior windows on the east side of the building; and d. Installation of energy efficient T5 lighting throughout the warehouse, air conditioning in the warehouse, and increase in power from 400 amps to 1200 amps. Section 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 81h day of April 2014. APPROVED this 81' day of April 2014. ATTEST: Judith M. Keegan, Village Clerk APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 2 MICHAEL J. MADIGAN LTD. VINCENT J. GETZENDANNER, JR. LTD. HAROLD J. HICKS JEFFREY A. HOLLAND MICHAEL C. PRINZI ROBERT E. WELSH Mr. Josh Grodzin Director of Business Development & Marketing Village of Elk Grove 901 Wellington Elk Grove Village, Illinois 60007 MADIGAN & GETZENDANNER ATTORNEYS AT LAW SUITE 3906 30 NORTH LA SALLE STREET CHICAGO, ILAINOIS 60602-2507 TELEPHONE (312) 346-4321 FAX (312) 346-5619 �.nnadigetz.com WRITER'S DIRECT DIAL NUMBER: (312) 551-3305 February 28, 2014 Re: Class 6b Real Estate Tax Incentive 800 Arthur Avenue, Elk Grove Village, IL PIN: 08-34-301-029-0000 Dear Mr. Grodzin: Senior Real Estate Analyst DONALD F STANNER Please find enclosed the Class 6b Incentive application of Prologis Partners II Local LP for the Village's consideration. Prologies, Inc. ("Prologis") owns and operates approximately 3.4 million square feet of industrial space in Elk Grove Village. Prologis may have secured a tenant, SPX Corporation, currently located at 751 Pratt in Elk Grove Village, for a lease of the above -captioned property, which has been vacant since August, 2011 when Sega Amusements USA Inc. vacated it (due to bankruptcy). Prologis intends to expend approximately $2,000,000 to renovate the subject property for the new tenant. As part of their analysis, the potential tenant is considering various locations in the Chicago suburban area which includes industrial buildings in Cook, DuPage and Will counties. As always, real estate taxes are a primary consideration in the financial analysis of any proposed site. In order for the Elk Grove Village location to compete with the surrounding locations, the Class 6b provides a necessary component in the overall analysis of operating costs. Without comparable real estate taxes, the other sites offer a significant operating cost advantage and the subject property will remain vacant for the foreseeable future. MADIGAN & GETZENDANNER Mr. Josh Grodzin February 28, 2014 Page 2 An analysis of the fiscal impact and ongoing benefit to Elk Grove Village is enclosed for your review and consideration. The material is identified as Exhibits A through G. Your attention to this matter is greatly appreciated and we look forward to working with you in this most important process. It would be appreciated if this matter could be set for the next Village Board meeting. With that in mind, should you have questions, or require any additional documentation, please contact me directly. Very truly yours, Harold J. Hicks Enclosures G:I000K\Elk Grove\2852 - 08-34-301-029 - CH106806 800 Arthur Avenuel2014VAr. to J. Grudzin re 6b 2.13.14.doex Table of Contents Exhibits Exhibit A ................................................................................. ;..;;.Aegal Description ExhibitB ................................. �..; ......................... ! .................. I ........................ Site Plan ExhibitC ............................................. z,..; ...... ....... ....... ;; ........... ;. Industrial Use Exhibit D ........................... .......... ........ i ....... I .................. Employment Opportunities Exhibit E: ....................... ; ... .-! ................... ..... Fiscal Impact ExhibitF ............... ;.; .................................................................................. Justification Exhibit G .................................................................... Class 6b Eligibility Application GICOOM'M Grovc12852 -08-34-301-029 -CF[106806 SOP AMIlLItAfefitieQO14T-xliibilsTOC.docx EXHIBIT A LEGAL DESCRIPTION LOT 2 N C.M.S. RESUBDIVISION OF PART OF LOT 282 N CENTEX INDUSTRIAL PARK UNIT 162, A SUBDIVISION IN THE SOUTHWEST 1/4 OF SECTION 34 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Address: 800 Arthur Avenue, Elk Grove Village, Illinois 60007 PIN: 08-34-3 01-029-0000 GACOOKSElk Grovel2852 - 08-34-301-029 - C11106806 800 Arthur Avenue\20141Ex. A -Legal Description 2.28.14.docx EXHIBIT B .SITE PLAN G ICOOK\Elk GrOve\2852 - 08-34-301-029 - C11106806 800 Arthur Avenue12014\EXHIBIT B-Site Plan cover sheet.docx FOOTPRINT: 71,841 S.F. OFFICE: 13,809 S.F. WAREHOUSE: 58,032 S.F. PERCENTAGE OFFICE: 19.22% CLEAR HEIGHT: 25 FEET PARKING: 152 STALLS DOCK HIGH DOORS: 12 DRIVE-IN DOORS: 1 TYPICAL BAY: 45x40 FFFDETENTION V� � PP�N PROLOGIS" Local partner to globbl tmde." - OVERALL. PLAN J'� 800 ARTHUR AVENUE ELK GROVE VILLAGE, ILLINOIS 0 60 120 .Tlie'abcio ilfhrmsadJdre b br roteranea aNy eriC b cabled W �enikeeon, A pm{ebl � d pp �oM �c(orie eM1eu be aawnad A,ea celwletlars va ypmdmato EXHIBIT.0 INDUSTRIAL USE The subject property consists of a 71,841 square foot industrial building situated on a 4.69 acre land site and will be utilized by SPX Corporation for the light manufacturing of customized fare systems for transit agencies: Manufacturing Area: Office Area: 58,032 square feet 13,809 square feet Total Area 71,841 square feet EXHIBIT D EMPLOYMENT OPPORTUNITIES Emnloyment Information Construction Jobs (During Rehabilitation) TBD Current Permanent Employment 125-150 Current Permanent Part -Time Jobs Long Term Employment (Full Time and Permanent Part -Time) 145-170 EXHIBIT E FISCAL IMPACT Real Estate Taxes w/Class 6b $424,385 Assessed 23.27% Equalized Tax Rate $98,754 Tax Amount Real Estate Taxes As Vacant $406,181 23.27% $94,518 Estimates based on the 2011 full valuation of $4,243,848 and the 2012 tax rate and equalization factor (8.295 x 2.8056 = 23.27%) Real Estate Taxes 800 Arthur Avenue Elk Grove Village, Illinois FIVE YEAR HISTORY REAL ESTATE TAXES PAID 2012 $ 94,539 ' 2011 $ 234,108 2010 $ 228,277 2009 -- $ 209,582 2008 $ 120,089 2 Vacancy -adjusted valuation. The 2013 taxes will approximate the 2012 taxes. 2 Tax year 2008 was the last year of the 6b obtained for the prior owner of the subject property. This valuation still reflects the incentive level of assessment of 30%, rather than 36%, of market value. GACHARTS\ HARTS 20 MI-01-1- 800 Arthur Avenue-5 yr RET Paid-3-4-2014 Comparative Analysis Real Estate Taxes 800 Arthur Avenue Elk Grove Village, Illinois Real Estate Taxes with no Tax Incentive The lax estimates reflect a partially occupied building in 2014 with the assumption of full occupancy in 2015. We assumed that the Assessor will increase the full valuation of the subject by 10% in each reassessment year. Additionally, the projected 2014 equalized tax rate is estimated to be 24.69%. We assume that the equalized tax rate will increase by 3% in the non -reassessment years and a 5 % decrease in triennial reassessment years. 2014 2015 2016- 2017 2018 2019' 2020 Assessor Market Value 2,018,596 3,067,000 575,000 3,375,000 3,375,000 3,712,500 3.712,500 Level of Assessment "25% 25% 25% 2 V1. 25% 25% 25% Assessed Value 504,649 766,796 843.750 843.750 843,750 928.125 928,125 Equalized Tax Rate 24.69% 25.43% 24.16% 24.88% 25.63% 24.35% 25.08% Tax Amount 124,598 194,990 203.843 209.958 216.257 225,989 232,768 "faxes/Sq. Ft. 51.73 $2.71 $2,84 $2.92 $3.01 $3.15 $3.24 2023 2024 2025' Assessor Market Value 4.083.750 4,083.750 4.492.125 Level of Assessment 25% 25% 25% Assessed Value 1,020.938 1.020.938 1,123.031 Equalized Tax Rate 25- 8% 26.03% 24.73 % Tax Amount 258.056 265,798 277,759 Taxes/Sq. Ft. $3.59 $3.70 $3.87 Triennial Assessment / Elk Grove Township 2021 2022' 3,712,500 4,083,750 250/6 25% 928,125 1,020,938 25.53 % 24:54 % 239.751 250,540 $3.34 $3.49 1 G.ICHARTSICHARTS 201AHJH- 800 Arthur Avenue-rATDa13tlVa w Class 6h-3-4-2014 Comparative Analysis Real Estate Taxes 800 Arthur Avenue Elk Grove Village, Illinois Real Estate Taxes with Class 66 Incentive The tax estimates reflect a partially occupied building in 2014 with the assumption of full occupancy in 2015. We assumed that the Assessor will increase the full valuation of the subject by 10% In each reassessment year. Additionally, the projected 2014 equalized tax rate is estimated to be 24.69%. We assume that the equalized tax rate will increase by 3% in the non -reassessment years and a 5% decrease in triennial reassessment years. 2014 2015 2016' 2017 Assessor Market Value 2.018,596 3,067,000 3,375,000 3.375,000 Level of Assessment 10% too/. 10% 100/ Assessed Value 201,860 306,700 337,500 337,500 Equalized Tax Rate 24,69% 25,43% 24.16% 24.88% Tax Amount 49.839 77,996 81.537 83,983 Taxes/Sq. Ft. $0.69 $1.09 $1.13 $1.17 2023 2024 2025' Assessor Markel Value 4.083.750 4,083,750 4,492,125 Level of Assessment 10% 15% 220% Assessed Value 408.375 612.563 898,425 Equalized Tax Rate 25,28% 26.03% 24.73% Tax Amount 103,223 159,479 222.207 Taxes/Sq. Ft. $1,44 $2.22 $3.09 Triennial Assessment / Elk Grove Township 2018 2019', 2020 2021 2022' 3,375,000 3,712,500 3,712.500 3,712,500 4,083,750 100N 10%, 10% too/. 100%. 337.500 371,250 371,250 371,256 408.375 25.63% 24.35% 25.08% 25,83% 24.54% 86,503 90,395 93,107 95,901 100.216 $1.20 $1.26 $1.30 $1.33 $1.39 2 GdCHARTMCHART62014%hUH- 800 Arthur Avenue -Comparative w Ctaas ea3�.2014 EXHIBIT F JUSTIFICATION Given the fact that real estate taxes without the Class 6b Tax Incentive would approximate $3.26 per square foot, the project would not be economically feasible. Competing locations in Will County indicate real estate taxes of $1.84 per square foot without any Economic Development Incentive. Similarly, competing locations in DuPage County evidence real estate taxes of $1.65 per square foot. Real estate taxes with the Class 6b Tax Incentive applied to the subject property produce annual real estate taxes of $1.37 per square foot. WYE 9�. 4• F 03/28/2014 TO: Raymond R. Rummel, Village Manager FROM: Joshua Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Abatement BACKGROUND: The Law Offices of Liston & Tsantilis, on behalf of MKNA, LLC. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1090 Pratt Boulevard. The Applicant intends on purchasing the building and leasing it to a related entity called Johnstone Supply for the wholesale distribution and warehousing of HVAC parts and supplies. Johnstone has been located in Elk Grove Village for the last 35 years and currently leases an approximately 12,000 square foot building at 145 Lively Boulevard. The move is a result of recent business expansion. Johnstone intends on relocating its current six full time employees to the new location and hire an additional two full time positions. According to a Johnstone official, the company generates approximately $4 million in taxable sales from the current Elk Grove location and they expect to increase this with the new location. The subject property was constructed in 1964 and consists of an approximately 24,975 square foot building on an approximately 57,664 square foot site. The building has been 100% vacant for over two years. The Applicant has allotted approximately $35,000 to rehabilitate the building. This includes but is not limited to installation of a new HVAC system, new lighting, and new Floors. This also includes construction of 3,500 square foot showroom. The Applicant has also submitted a landscape plan for screening along Lively Boulevard at a cost of $7,000. According to Prologis (the seller), they have completed over $116,000 worth of work to the building including landscaping and signage in order generate a sale. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or Pagel of 2 buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more twenty-four (24) months continuous vacancy with a purchase for value and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. In the application letter, Johnstone expressed a desire to remain in Elk Grove Village as it has for the last 35 years. With this purchase Johnstone intends to be become a stakeholder in the community. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, Josh Created/Initiated Keegan, Judy Approved Carey, Joseph Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Request for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED_ AT 1090 PRATT BOULEVARD, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, the Petitioner has applied for or is applying for Class 613 property status pursuant to said aforementioned ordinance, for certain real estate located at 1090 Pratt Boulevard, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-34-305-028-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 1090 Pratt Boulevard, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-34-305-028-0000, declared eligible for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOTS 26 AND 27 AND THE EAST 6.25 FEET OF LOT 28 IN CENTEX INDUSTRIAL PARK UNIT 22, BEING A SUBDIVISION IN SECTION 34, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. EXCEPT THAT PART OF LOT 26 CONVEYED TO THE VILLAGE OF ELK GROVE VILLAGE BY SPECIAL WARRANTY DEED RECORDED 1/23/07 AS DOCUMENT NO. 0702318030.' Section 2. That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 613 Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08- 34-305-028-0000. Section 3. That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Installation of new HVAC system, lighting system, and new floors; b. Construction of a 3,500 square foot showroom; c. Landscape screening along Lively Boulevard as depicted on the submitted landscape plan; and d. Installation of new signage. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 81M1 day of April 2014. APPROVED this 81h day of April 2014. ATTEST: Judith M. Keegan, Village Clerk APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village r2 TILE LAW OFFICES OF LISTON & TSANTILIS A PRO2.'Ey3IONALCO[?PORATIOaJ 3S NORTH LASALLE STR MET. 2STII FLOOR CHICAGO. ILLINOIS 60602 RRIAN P. LISTON (312) 680-1604 PETER TSANTILIB (312) 004-380S FACSIDIILE (312) 6a0.1602 March 6, 2014 VIA FEDERAL EXPRESS Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 Re: Class 6b Tax Incentive Johnstone Supply or Its Assignee 1090 Pratt Boulevard Elk Grove Village, Illinois 60007 PIN: 08-34-305-028-0000 Dear Josh: MKNA LLC or its assignee (collectively, the "Applicant") plans on purchasing the above -referenced property and is requesting a Resolution supporting and consenting to a Class 6b Tax Incentive based on occupation of abandoned property for greater than twenty-four (24) months continuous vacancy with a purchase for value and substantial rehabilitation. The Applicant plans to purchase and rehabilitate the currently vacant and unused site in order to lease the same to a related entity, Johnstone Supply, for its use as a wholesale warehousor and distributor of HVAC parts and supplies. The subject property consists of an approximately 24,975 square foot building on a roughly 57,664 square foot site that has been 100% vacant and unused for greater than two years. The prior occupant of the subject property, United Packaging Products, Inc., ceased operations at the subject property by January 31, 2012 and the property has been 100% vacant and unused since that date. During this vacancy, the current owner of the property, Prologis, has made several substantial renovations and upgrades to the property to attract a tenant for the site. These improvements were made throughout the property including the property's walls, flooring, doors, ceilings, lighting system, HVAC system, sign and landscaping. The overall costs of these improvements for the years 2012 and 2013 were approximately S116,379.20. These improvements have made the property's market value one of the highest market values per building square foot in Elk Grove Village with the building currently being sold at a market value per building square foot of approximately $58. As stated above, the Applicant plans to lease to the property to a related entity, Johnstone Supply. In order to make the site suitable for Johnstone Supply's use, the Applicant plans to make approximately $35,000 in improvements to the site, include constructing a brand new approximately 3,500 square foot showroom at the property. The Applicant also plans to spend approximately $7,000 to install additional landscaping along Lively Boulevard. The Applicant believes these improvements will bring approximately 6 construction opportunities to the site. LISTON & TSANTILI9 Josh Grodzin March 6, 2014 Page 2 Johnstone Supply has been in Elk Grove Village for the last 35 years and currently leases an approximately 12,000 square foot facility located at 145 Lively Boulevard, Suite B in the Village ("145 Lively Facility"). Because of its growing business, Johnstone Supply can no longer remain at this location. It plans to relocate to a property that will not only allow it to grow, but allow it to become an owner and set down firmer roots in Elk Grove Village. Johnstone Supply believes the subject property will meet this goal. The site is down the street from the 145 Lively Facility and the property's approximately 24,975 building square footage will be better suited for Johnstone Supply's growing operations. Johnstone Supply currently has approximately 6 full-time employees at the 145 Lively Facility. It not only plans to transfer all of these employees to the subject property, but to also hire approximately 2 additional full-time employees to work at the site once operational at the same. Johnstone Supply will look to hire Elk Grove Village residents for these and other future hires. Johnstone Supply's business at its 145 Lively Facility has dramatically increased in the last few years. In 2013, Johnston Supply did approximately $4,000,000 in sales at this location, which is an approximate 25% increase from the year before. Over 90% of this approximately $4,000,000 in sales was taxable through the Illinois sales tax. Johnstone Supply is located at several locations, all in the Chicagoland area, including the 145 Lively Facility; a facility at 2525 North Elston in Chicago, Illinois; a facility at 6153 Mulford Street in Niles, Illinois; a facility at 5109 West Lake Street in Melrose Park, Illinois and a facility in 5365 Walnut Avenue in Downers Grove, Illinois. Johnstone Supply hopes these facilities will be an aide as Johnstone Supply makes its relocation and expands its operations from the 145 Lively Facility. Johnstone Supply is a franchisee of the larger national company of Johnstone Supply (the "National Company"). The National Company is the top cooperative wholesale distributor in the country with over 370 independently -owned stores throughout the United States and beyond. It is a recognized national leader in the HVAC & refrigeration industry. Johnstone Supply is proud of its connection to the National Company; however, as a franchisee, it knows it must he successful on its own to survive. Johnstone Supply is fortunate to have found the subject property, which will allow it to remain a part of the Elk Grove community; however, the organization does not believe it can transfer its operations to the subject property without the assistance of a Class 6b Tax Incentive. Based on the foregoing, the Applicant requests that the Village of Elk Grove Village review its Class 6b request and approve a Resolution supporting and consenting to a Class 6b Incentive for the subject property based on occupation of abandoned properly for greater than twenty-four (24) months continuous vacancy with a purchase for value and substantial rehabilitation. Should you have any questions or concerns, or require additional information, please do not hesitate to contact me at (312) 580-1595. Regar Patrick Kilmer -Lipinski Encls. n O Y L ri . 1 i 1090Pratt Boulevard.-Elk°Grove.Villaee IL (PIN: Rehabilitation Performed Between 2012 and 2013 ;Contractor ..-.e..�'.W .• :,Rescriptlon,- Architectural Graphics, Inc. - Re late st n -- -- - - $6,149.43 Color Trendz Painting. Interior and warehousing painting $13,850.00 Fairborn Equipment Company, Inc. Installation of bollards GHC Mechanical, Inc. Replace sin - - - -'$8,107.72 Jan Electrical _ _ -. _ Installation of a new lighting -system— ..$27,902.00 RB Enterprises .- Exterior5ealcoating. - - - " - � - _ `- - - - -- -`--$rl68.33 Roark Partners"i New flooring, corridor, CMU, doors and ceiling - -- -" $47.108.00 Yerbert Landscaping Comp• Landsca In $10,015.48 - Smith Mechanical Group HVAC replace and repair $578.24 CdtiN>f Rehalillltation'Betiveen 2012 4nd'2013 -.,..._.__._�PleaseseetheattxchedreceiptsformofehrfoiniatiaM.. :`-.r.=. ' Qup.7z,� THE LAW OFFICES OF LISTON & TSANTILIS A PROFESSIONAL CON FOR ATION 33 NORTH LASALLE STREET. 28T11 FLOOR CHICAGO. ILLINOI8 8080Y RRIAN P. LISTON (318) 580.1584 PETER TSANTILIS (318) 804.3808 FACSIMILE (313) 590.1592 1:F OAL MSCRIMUN U}+THE NItAL IITtOPl:�R: L Real property in. the City of Elk Grove Village, County of Cook, State of ]Iltnols, described as follows: Lots 26 and 27 and the East 5.25 feet of Lot 28 In Centex Industrial Park Unit 22, being a subdlvislon in Section 34, Township 41 North, Range 11, East of the Third Principal tdeddlan, in Cook County, Illinois. accept that part of Lot 26 conveyed to the Village of Elk Grove Village by Special Warranty Deed recorded 1123107 as document no. 0702318030. APR: 08-34-.305-028-0000 „ .. ���/ ..� � i .. •i ... .: � .; ip � � � s:: I' ..�' i ., i5 __ - - �. _ - �.�' ., ',� ii �1 -. ��' es �,, � �-t �, ram, d �; � .. -�S. _ . . - ' .._ _ `� - - - z - �. . ., � pp� t-�-;: v�GPpVE V!(�C Q, F 04/04/2014 TO: Raymond R. Rummel, Village Manager FROM: Joshua Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Abatement BACKGROUND: The Law Offices of Sarnoff & Baccash, on behalf of Smith and Sons, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2500 Estes Avenue. The Applicant intends on purchasing the building and leasing it to a related entity called Ryano Resins. Ryano intends to use the facility for the blending of epoxy resins and the warehousing and distribution of the same to be used in the construction industry for Floor and wall coatings. Ryano Resins currently occupies an approximately 3,000 square foot space in Aurora and because the business has been growing it needs to expand its operations. Ryano Resins intends on relocating its entire operations to Elk Grove Village including its entire workforce of seven with four new jobs to be created shortly after the move. The subject property consists of an approximately 7,500 square foot building on an approximately 19,980 square foot site. The building has been 100% vacant since November of 2011. The Applicant has allotted approximately $89,650 to rehabilitate the building for their use. This includes converting 1,200 square feet of office space to warehouse space, replacing the canopy on the building facade, and removing the asphalt on the south east corner of the parking lot that encroaches into the front yard setback constructed by the previous owner and replacing it with landscaping which will make the parking lot compliant with Village code, and replacing the warehouse Floors with an epoxy coating. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more than Page 1 of 2 twenty-four (24) months continuous vacancy with a purchase for value and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. In their application letter, Ryano expressed excitement about moving to Elk Grove and becoming a strong community member. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, josh Roan, Matthew ATTACHMENTS: Created/Initiated Final Approval 1. Request for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED DULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED_ AT 2500 ESTES AVENUE, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 2500 Estes Avenue, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08- 35-200-024-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 2500 Estes Avenue, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-35-200-024-0000, declared eligible for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 28 (EXCEPT THE WEST 1841.57 FEET AS MEASURED AT RIGHT ANGLES TO THE WEST LINE) IN CENTEX INDUSTRIAL PARK UNIT NUMBER 5, A SUBDIVISION IN SECTION 35, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2. That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08- 35-200-024-0000. Section 3. That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Removing the asphalt on the south east corner of the parking lot that encroaches into the front yard setback and replacing it with landscaping; b. Replacing the canopy on the building fagade; c. Converting 1,200 square feet of office space to warehouse space; and d. Replacing the warehouse floors with an epoxy coating. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 8th clay of April 2014. APPROVED this 81h day of April 2014. ATTEST: Judith M. Keegan, Village Clerk APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 4 SARNOFF & BACCASH LAW OFFICES SUITE 1920 ONE NORTH LA SALLE STREET CHICAGO, ILLINOIS 60502-3907 TELEPHONE: (312) 762-6310 FA%:(312) 782-6635 February 27, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request Smith & Sons, LLC 2500 Estes Ave., Elk Grove Village, Illinois 60007 PIN:08-35-200-024-0000 Dear Josh: Smith & Sons, LLC ("Applicant") is requesting a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of abandoned property for greater than twenty-four (24) months of continuous vacancy with a purchase for value and substantial rehatlilitalion. The Applicant plans on purchasing the subject property and leasing the same to a related entity, Ryano Resins, Inc., for its own operations consisting of the blending of epoxy resins and the warehousing and distribution of the sate to be used in the construction industry for floor and wall coatings. The subject property consists of an approximately 19,980 square foot site with a roughly 7,500 square toot building that has been 100% vacant and unused since November, 2011, As the property has sat vacant for so long it is now in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $89,650 to immediately rehabilitate the subject property in order to lease the same to Ryano Resins, Inc. Based on initial inspections, these improvements will be to convert approximately 1,200 square feet of office into warehouse space, replace the floors with epoxy coaling and replace the canopy in front of the building as well its for other general maintenance. In addition, the Applicant plans to remove the asphalt on the south east corner of the parking lot and replace with new landscaping in order to bring the subject properly into compliance. The Applicant will also reevaluate the need for additional landscaping in the spring. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 4 to 6 construction jobs. Ryano Resins, Inc. currently occupies an approximately 3,000 square foot space in Aurora and because its business has been growing it needs to expand its operations as soon as possible. Ryano Resins, Inc. currently has 7 (all full-time) employees, 3 of which were hired within the past year due to its growth. Ryano Resins, Inc. plans to move its entire operation to the subject property and bring all 7 of its current employees to the same. The subject property will serve as Ryano Resins, Inc.'s headquarters. In addition, Ryano Resins, Inc. plans on adding approximately 4 (all full-time) new employees as soon as possible at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. SARNOFF & BACCASH Josh Grodzin February 27, 2014 Page Two The Village of Elk Grove Village can also expect that Ryano Resins, Inc. and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that Ryano Resins, Inc. will attract business and various customers to the Village in the course of its operations. As the above indicates, there are various benefits the Village of Elk Grove Village will receive should the Applicant be granted the Class 6b Incentive. The Applicant and Ryano Resins, Inc. are excited to move forward with the purchase, rehabilitation and occupation of the subject property. Additionally, Ryano Resins, Inc. is excited to move to the Village of Elk Grove Village and continue to expand its operations at the subject property and be a strong community member for many years to come. However, the above is all contingent on the Applicant receiving a Class 6b Incentive. Therefore, please review this letter and the attached materials, and place the Applicant on the agenda for the next Village Board meeting on March 25, 2014. Should you have any other questions or concerns, do not hesitate to contact me at (312) 782-8310. Sincerely, SARN FF & BACCASH 7,Z�A. Kafitz Encls. 2500 Estes Ave Elk Grove Village Illinois (PIN: 08-35-200-024-0000) PLANNED IMPROVEMENTS ESTIMATED COST Convert 1,200 square feet of office into warehouse space (see attached diagram) $4,000 Replace the canopy in front of the building $3,000 Remove the asphalt on south east corner of the parking lot and replace with new landscaping $7,650 Replace the warehouse floors with an epoxy coating $75,000 TOTAL $89,650 .tlLipu'?4iVP Y } try ��{A�i.�.yf 2•}r Y'iyt .}°" ��d Iv ta� t�:� R w ""�.a'""•"� •'+' y" {d�x �F-i^ Y'+K +ti �� tom.. � #� � yaq MYn +aitra'r� - ° .t �{1 lei#� j y S o �H 3r ✓v �ie�u: Sa \ . YY�.' i'"'r �',`"'"-"b ,t5F- 8.,�, �yrc �- 1: � r F fi 4 1 .. ~ '1 r+- � � !'y' t ,y A c y ♦ \'- r v ti LE4 f. Sz;(p♦(-�•q'i .:Kal�Jf�^lf=`. GPpYE � CF 2 04/04/2014 TO: Raymond R. Rummel, Village Manager FROM: Joshua Grodzin, Director of Business Development and Marketing SUBJECT: Request for Cook County Class 613 Property Tax Abatement BACKGROUND: The Law Offices of Liston & Tsantilis, on behalf of their client Cabot 11- IL1W01, LLC. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2500 Devon Avenue. The Applicant intends on purchasing the building and leasing it to a related entity Atlas SN, Inc. Atlas is a premier third party logistics company. Atlas has been operating in Elk Gove Village since 2005 and is currently located at 1901 Pratt Boulevard. Due to business expansion Atlas will move their entire operation to 2500 Devon including its 136 employees with plans to hire an additional 20 to 30 employees. The subject property consists of an approximately 68,742 square foot building on a roughly 222,160 square foot site. The building has been 100%vacant since February of 2013. Since taking ownership the Applicant has spent $223,400 to refurbish the building making it attractive to a new tenant. Additionally, Atlas plans on spending $332,971 on further improvements to the building including both internal and external construction, landscaping, and signage. Included in the application packet are cost estimates for that work. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more than twelve (12) months continuous vacancy without a purchase for value, special circumstance, and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the Pagel of 2 assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, josh Roan, Matthew ATTACHMENTS: Created/Initiated Final Approval 1. Request for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED_ AT 2500 DEVON AVENUE, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 613, even though it has been vacant and unused for more than 12 months and there has been no purchase for value, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality, the approval of the Board of Commissioners of Cook County is required to validate that the property is deemed "abandoned" for purposes of the incentive, and a resolution to that effect shall be included with the Class 6B eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status special circumstances pursuant to said aforementioned ordinance, for certain real estate located at 2500 Devon Avenue, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Numbers 08-35-404-068-0000, 08-35-404-069-0000, 08-35-404-070-0000, and 08-35-404-071-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1: That the request of the Petitioner to have certain real estate located at 2500 Devon Avenue, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Numbers 08-35-404-068-0000, 08-35-404-069-0000, 08-35-404-070- 0000, and 08-35-404-07 1 -0000, declared eligible for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: THE WEST 150.10 FEET OF THE EAST 817.40 FEET OF THE SOUTH 400 FEET OF LOTS 138 TO 146 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 11, A SUBDIVISION IN SECTION 35, TOWNSHIP 41 NORTH, RANGE 1 I EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, and THE WEST 150 FEET OF THE EAST 667 FEET OF THE SOUTH 400 FEET OF LOTS 138 TO 146 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 11, A SUBDIVISION IN SECTION 35, TOWNSHIP 41 NORTH, RANGE 11, EASAT OF THE THIRD PRINCIPAL MERIDIAN, 1N COOK COUNTY, ILLINOIS; and THE WEST 150 FEET OF THE EAST 517 FEET OF THE SOUTH 400 FEET OF LOTS 138 TO 146 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 11, A SUBDIVISION IN SECTION 35, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; and THE WEST 100 FEET OF THE EAST 367 FEET OF THE SOUTH 400 FEET OF LOTS 138 TO 146 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 11, A SUBDIVISION IN SECTION 35, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Numbers 08-35-404-068-0000,08-35-404-069-0000.08-35-404-070-0000,and 08-35-404-07 1 -0000. Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Fagade improvements as outlined on the plan prepared by Lee & Associates dated March 3, 2014; b. Landscape screening along Devon Avenue as depicted on the submitted landscape plan; c. Installation of new signage; d. Installation of loading dock equipment and steel support system to the structure of the building; and e. Rehabilitation of the property's plumbing system, fire protection system, HVAC system and electrical system. Section 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: . ABSENT: PASSED this 8"' day of April 2014. APPROVED this 8` day of April 2014. ATTEST: Judith M. Keegan, Village Clerk APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 3 THE LAW OFFICES OF LI$TON & TSANTILIS A PROFESSIONAL CORPORATION 33 NORTH LASALLE STREET, 20TH FLOOR CHICAOO. ILLINOIS 00008 BRIAN P. LISTON (312) 580.1504 PL•TER TSANTILIS (310) 004.3808 FACSIMILE (318) 580.1509 March 6, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request Cabot II — ILI W01, LLC 2500-2540 East Devon Avenue Elk Grove Village, Illinois 60007 PINS: 08-35-404-068 & 08-35404-069 08-35404-070 & 08-35404-071 Dear Josh: Cabot II - IL W01, LLC ("Applicant') owns the currently vacant and unused above - referenced property and is requesting a Resolution from the Village of Elk Grove Village supporting and consenting to a Class 6b Tax Incentive for the subject property under the new Cook County Temporary Emergency Economic Recovery Modification Program ("TEERM") based on occupation of abandoned property for more than 12 months continuous vacancy without a purchase for value but with special circumstances. The Applicant plans on leasing the subject property to an unrelated entity, Atlas SN, Inc. ("Atlas") for its use as a premier third - party logistics provider, including the warehouse and distribution of its clients packages and the repairs of its vehicle fleet. In addition, because there is no purchase for value, the Applicant will be seeking a Class 6b Tax Incentive with special circumstances. Attached please find a brief narrative discussing the need for special circumstances. The subject property consists of an approximately 68,742 square foot building on a roughly 220,160 square foot site. Due to its location across the street from DuPage County (which has taxes similar to a Class 6b Tax Incentive), the Applicant has been struggling to obtain tenants for the property. The site has been 100% vacant and unused since February 7, 2013 and was significantly vacant for at least four years before February 7, 2013. This vacancy breaks down to the following: rnawwommwor LISTON & TSANTILIS 1 Josh Grodzin March 6, 2014 Page 2 ) • Between approximately December 2008 and October 2010, approximately 53.12% of the subject property was vacant with the tenants being SJBS Automotive (leasing approximately 5,303 square feet of the building) and American Airport Limo (leasing approximately 26,926 square feet of the building). • Between approximately November 2010 and June 2011, approximately 20.24% of the subject property was vacant with the tenants being SJBS Automotive (leasing approximately 5,303 square feet of the building), American Airport Limo (leasing approximately 26,926 square feet of the building) and Wigdahl (leasing approximately 22,601 square feet of the building). • Between approximately July 2011 and June 2012, approximately 27.95% of the subject property was vacant with the tenants being American Airport Limo (leasing approximately 26,926 square feet of the building) and Wigdahl (leasing approximately 22,601 square feet of the building). • Between approximately July 2012 and February 7, 2013, approximately 67.12% of the subject property was vacant with the tenant being Wigdahl (leasing approximately 22,601 square feet of the building). • Since February 7, 2013, the subject property has been 100% vacant and unused. Since it began its ownership of the property in 2006, the Applicant has made substantial renovations to the property. These improvements include, but are not limited to painting the property's interiors and exteriors, improving the property's tuck pointing, renovating the property's parking lot, replacing the property's HVAC system and renovations to the property's warehouses and offices. Collectively, these improvements were approximately $223,400. A further breakdown of this $223,400 will be provided shortly. Even with these improvements, due to the property's substantial and chronic vacancy, significant improvements will need to be made to the site to make it suitable for Atlas's use. Atlas has budgeted approximately $332,971 to make these improvements, which include but are not limited to the remodeling the building's exterior; repairing the off ice's roof, installing a steel support system to the structure of the building; repaving the driveway; installation of loading dock equipment; rehabilitating the property's plumbing system, fire protection system, HVAC system and electrical system; installing new landscaping and signage; and upgrading the property's warehouse floors. The Applicant expects these improvements to bring approximately 35 construction jobs to the community. They also expect this rehabilitation and beautification of the subject property to make it a welcome addition to the new modernized Filk Grove Industrial Park. TIM "W Oi71C=OP LISTON & TsANTILIs Josh Grodzin March 6, 2014 Page 3 Atlas has been located within the Village since March 2005 (or approximately nine years) and is currently is located at 1901 Pratt Boulevard in Elk Grove Village (PIN: 08-35-302-002). It has outgrown this property, which consists of an approximately 40,000 square foot building on an approximately 178,814 site. To accommodate its growing business, Atlas plans to transfer its entire operations to the subject property, including all of.its approximately 136 employees. With its growing business, Atlas will need to grow its operations including its workforce. It plans to hire approximately 20 to 30 additional employees to work at the subject property within the next few years. Atlas will look to hire qualified Elk Grove Village residents for these and other future hires. To accomplish this goal, it would like to advertise these employment opportunities with the Village of Elk Grove and attend Village of Elk Grove job fairs. As a minority -owned business and an equal opportunity employer, Atlas strongly believes the key to its success has been its diverse and talented team of employees. Its company culture promotes integrity and diversity and Atlas treats each employee as a brand ambassador, responsible for upholding the values of its organization. Atlas strives to provide its employees with an exciting environment with opportunities for professional and personal growth. For more information regarding Atlas, please visit its website at htto://www.atiassn.com. As stated above, Atlas plans to strengthen its ties with the Village by relocating its operations to the subject property; however, without a Class 6b Tax Incentive for the subject property, Atlas does not believe it will be financially feasible for it to relocate its expanding operations to site. It will otherwise be forced to look to properties with a lower tax burden, such as properties outside of Cook County or properties within Cook County with a Class 6b Tax Incentive. The Applicant believes that if it secures a Class 6b Tax Incentive for the subject property, it will be able to secure the tenancy of Atlas, which will occupy the currently vacant building and continue to bring jobs to the community. Therefore, please review this letter and attached materials (including a $500.00 check representing the applicable filing fee), and place the Applicant on the agenda for the next available Village of Elk Grove Village Board Meeting. Should you have any other questions or concerns, do not hesitate to contact me at (312) 580- 1595. Rega02milmer-Lipinski r Pat Encls. THE LAW OFFICES OF LISTON & TSANTILIS A PROFESSIONALCOR PON ATION 33 NORTH LASALLE STREET. 2RTH FLOOR CHICAGO. ILLINOIS 8080E BRIAN P. LISTON (312) 580.1594 PETER TSANTILIS (312) 8"-3908 FACSIMILE (31E) 680.160E Special Circumstances Requested by Cabot II—ILIW01, LLC Since 2006, Cabot II — ILI W01, LLC (the "Applicant") has owned the property located at 2500-2540 East Devon Avenue in Elk Grove Village (PINs: 08-35-404-068, 08-35.-404-069, 08- 35-404-070 and 08-35-404-071). The Applicant plans to lease the subject property to an unrelated entity, Atlas SN, Inc. ("Atlas") for its use as a premier third -party logistics provider. The subject property consists of an approximately 68,742 square foot building on a roughly 220,160 square foot site. Due to its location across the street from DuPage County (which has taxes similar to a Class 6b Tax Incentive), the Applicant has been struggling to obtain tenants for the property. The site has been 100% vacant and unused since February 7, 2013 and was significantly vacant for at least four years before February 7, 2013. This vacancy breaks down to the following: • Between approximately December 2008 and October 2010, approximately 53.12% of the subject property was vacant with the tenants being SJBS Automotive (leasing approximately 5,303 square feet of the building) and American Airport Limo (leasing approximately 26,926 square feet of the building). • Between approximately November 2010 and June 2011, approximately 20.24% of the subject property was vacant with the tenants being SIBS Automotive (leasing approximately 5,303 square feet of the building), American Airport Limo (leasing approximately 26,926 square feet of the building) and Wigdahl (leasing approximately 22,601 square feet of the building). • Between approximately July 2011 and June 2012, approximately 27.95% of the subject property was vacant with the tenants being American Airport Limo (leasing approximately 26,926 square feet of the building) and Wigdahl (leasing approximately 22,601 square feet of the building). • Between approximately July 2012 and February 7, 2013, approximately 67.12% of the subject property was vacant with the tenant being Wigdahl (leasing approximately 22,601 square feet of the building). • Since February 7, 2013, the subject property has been 100% vacant and unused. t r r X"Womcmor - ' LISTON & TBANTILIS Since it began its ownership of the property in 2006, the Applicant has made substantial j renovations to the property. These improvements include, but are not limited to painting the y property's interiors and exteriors, improving the property's tuck pointing, renovating the ' property's parking lot, replacing the property's HVAC system and renovations to the property's warehouses and offices. Collectively, these improvements were approximately $223,400. A further breakdown of this $223,400 will be provided shortly. Even with these improvements, due to the property's substantial and chronic vacancy, significant improvements will need to be made to the site to make it suitable for Atlas's use. Atlas has budgeted approximately $332,971 to make these improvements, which include but are not limited to the remodeling the building's exterior; repairing the office's roof, installing a steel support system to the structure of the building; repaving the driveway; installation of loading dock equipment; rehabilitating the property's plumbing system, fire protection system, HVAC system and electrical system; installing new landscaping and signage; and upgrading the property's warehouse Floors. The Applicant expects these improvements to bring approximately 35 construction jobs to the community. They also expect this rehabilitation and beautification of the subject property to make it a welcome addition to the new modernized Elk Grove Industrial Park. Atlas has been located within the Village since March 2005 (or approximately nine years) and is currently is located at 1901 Pratt Boulevard in Elk Grove Village (PIN: 08-35-302-002). It has outgrown this property, which consists of an approximately 40,000 square foot building on an approximately 178,814 site. To accommodate its growing business, Atlas plans to transfer its entire operations to the subject property, including all of its approximately 136 employees. With its growing business, Atlas will need to grow its operations including its workforce. It plans to hire approximately 20 to 30 additional employees to work at the subject property within the next few years. Atlas will look to hire qualified Elk Grove Village residents for these and other future hires. To accomplish this goal, it would like to advertise these employment opportunities with the Village of Elk Grove and attend Village of Elk Grove job fairs. As a minority -owned business and an equal opportunity employer, Atlas strongly believes the key to its success has been its diverse and talented team of employees. Its company culture promotes integrity and diversity and Atlas treats each employee as a brand ambassador, responsible for upholding the values of its organization. Atlas strives to provide its employees with an exciting environment with opportunities for professional and personal growth. For more information regarding Atlas, please visit its website at htto://www.atiassn.com. As stated above, Atlas plans to strengthen its tics with the Village by relocating its operations to the subject property; however, without a Class 6b Tax Incentive for the subject property, Atlas does not believe it will be financially feasible for it to relocate its expanding operations to site. It will otherwise be forced to look to properties with a lower tax burden, such as properties outside of Cook County or properties within Cook County with a Class 6b Tax Incentive. �07 LismoN & T6ANTIIdB It is for these reasons that it is necessary to grant the Applicant a Resolution supporting and consenting to a Class 6b Tax Incentive for the above -referenced property based on occupation of abandoned property for greater than 12 months continuous vacancy under the new Cook County Temporary Emergency Economic Recovery Modification Program C TEERM") without a purchase for value but with special circumstances. Basic Site Information The total land area of the subject property located at 2500-2540 East Devon Avenue in Elk Grove Village, Illinois (PINS: 08-35404-068, 08-35404-069, 08-35404-070 and 08-35- 404-071) is approximately 220,160 square feet, and the total building area located thereon is approximately 68,742 square feet. A copy of the legal descriptions and aerial for the subject property are attached hereto: i s THE LAW OFFIQEB OS LISTON &r TSANTILIS A PROFESSIONAL CORPORATION 33 NORTH LASALLE STREET, 28TR FLOOR CHICAGO. ILLINOIS 60802 BRIAN P. LISTON (312) 680.1694 PETUR TSANTILIS (3l2) 804-3808 FACSIhIILE f312) 580-1688 Legal Descriptions PIN:08-35-404-068-0000 -I ME Wl;.%]- liO4f1 EM OF THE. FAST I117 40 FEET OF THE COIITH•4Of1 FFF`1'OF i OTS 04 TO -I 16114 S:L.N1P�li.1N:11!`S1IIIAI,_L'r?RIB l�Nl't _N_l r1f1C.N 11,;\. !niQI\'.l-sA221 IK SECTION 35 TOWNSHIP 41 NORTH. RgN_GE. 11,.EAST OF THE THIRD PRINCIPAL MERIDIAN Iy_C_OOKCOUNT,y,,.ILLIiL01.g. PIN:08-35-404-069-0000 THI \F,F;S'I' 15U FEIi I. OF 111C LA,$II I FEHTYIF TNF 5011TH 4%FFFI OF I <TI'S IM T(I NP, I N CF—W ':X INDIISTRIAL PARK t)\Ir NUMBUt 11,A $111JU1�.I5p)% N.$ECTipN 35 TOWNSHIP 41 NORTH RANGE 11_EkST OF THE THIRD PRINCIPAL MERIDIAN 1N COOK COUNTY ILLINOIS. PIN:08-35-404-070-0000 TlitWEST'UQEEETOF7;H1_tiWr117.Fk,liTOF:LUS0UT14401FI'•:GTOP-LOTS.1.1S'm146IN CEN'IEX INDUSTRIAL PARK uNrr \'Um8ER 11. A SUBI,XV[SION 1N.- SECTLON 35 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY ILLINOIS, PIN:08-35-404-071-0000 J HF, WEST 100 FEET OF 'IHE: b.4ST S67 FCET OF'II-IE SQLI.I.t •IOO FEET OF L01'S 1 ,S.. YO 1461N CUNTEX INDL:N'I'KIA1. PARK UNYr NUN18EK I I, A SU[2DIVISION I\ SECTIQN 35 TOWNSHIP 41 NORTIj, RANC;E 11 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY. ILLINOIS. - .r� LA f � P TI � A Description ottheCurrent Status of the Subiect Property and 1Fehabilitation otthe"Same Since 2006, Cabot II — IL1 W01, LLC (the "Applicant") has owned the property located at 2500-2540 East Devon Avenue in Elk Grove Village, Illinois (PINs: 08-35404-068, 08-35-404- 069, 08-35-404-070 and 08-35-404-071). The Applicant plans to lease the subject property to an unrelated entity, Atlas SN, Inc. ("Atlas") for its use as a premier third -party logistics provider. The subject property consists of an approximately 68,742 square foot building on a roughly 220,160 square foot site. Due to its location across the street from DuPage County (which has taxes similar to a Class 6b Tax Incentive), the Applicant has been struggling to obtain tenants for the property. The site has been 100% vacant and unused since February 7, 2013 and was significantly vacant for at least four years before February 7, 2013. This vacancy breaks down to the following: • Between approximately December 2008 and October 2010, approximately 53.12% of the subject property was vacant with the tenants being SIBS Automotive (leasing approximately 5,303 square feet of the building) and American Airport Limo (leasing approximately 26,926 square feet of the building). • Between approximately November 2010 and June 2011, approximately 20.24% of the subject property was vacant with the tenants being SJBS Automotive (leasing approximately 5,303 square feet of the building), American Airport Limo (leasing approximately 26,926 square feet of the building) and Wigdahl (leasing approximately 22,601 square feet of the building). • Between approximately July 2011 and June 2012, approximately 27.95% of the subject property was vacant with the tenants being American Airport Limo (leasing approximately 26,926 square feet of the building) and Wigdahl (leasing approximately 22,601 square feet of the building). • Between approximately July 2012 and February 7, 2013, approximately 67.12% of the subject property was vacant with the tenant being Wigdahl (leasing approximately 22,601 square feet of the building). • Since February 7, 2013, the subject property has been I00% vacant and unused. Since it began its ownership of the property in 2006, the Applicant has made substantial renovations to the property. These improvements include, but are not limited to painting the property's interiors and exteriors, improving the property's tuck pointing, renovating the property's parking lot, replacing the property's IIVAC system and renovations to the property's warehouses and offices. Collectively, these improvements were approximately $223,400. A further breakdown of this $223,400 will be provided shortly. Even with these improvements, due to the property's substantial and chronic vacancy, significant improvements will need to be made to the site to make it suitable for Atlas's use. Atlas has budgeted approximately $332,971 to make these improvements, which include but are not limited to the remodeling the building's exterior; repairing the office's roof; installing a steel support system to the structure of the building; repaving the driveway; installation of loading dock equipment; rehabilitating the property's plumbing system, fire protection system, HVAC system and electrical system; installing new landscaping and signage; and upgrading the property's warehouse floors. The Applicant expects these improvements to bring approximately 35 construction jobs to the community. They also expect this rehabilitation and beautification of the subject property to make it a welcome addition to the new modernized Elk Grove Industrial Park. The Applicant and Atlas are excited about rehabilitating and beautifying the subject property. They believe the revitalized subject property will become a welcome addition to the modernized Elk Grove Industrial Park. For more information regarding the rehabilitation of the subject property, please see the attached documentation including: • Budget breakdown of the improvements from Keeley Construction, Inc. • Budget Breakdown of the improvements from Blue Water Builders. • Budget Breakdown of landscaping and signage. • Landscaping Plan. • Picture of the exterior of the subject property before rehabilitation has occurred. • Elevation of what the exterior of the subject property will likely look like after rehabilitation has been completed. ®� 2455iGne7Ccun P.650.,iM.EE00 •ar;nkW.'y.CCm COL1.11101 Villa Pak. IL 651c 1 F. 630039:95 ".'•..'. Fagade (Per Sketch dated February 19, 2014) JOB# CLIENT - LOCATION I DATE. 7006 Tom'Rodeno 25UO;gevon, Colliers Elk Grove Village 2/24/2014 Power wash building - - S LTuek- ointin / touch u : AIIow;3,500:00 .... - - - - PainUStai 'Existin Brick/sidin _ __ _ Paint existln steel doom/ bollards Paint existing Overhead doors So>itft"�Ela"4atlon�JlAafntOffiee;Only+ �� "ate ��:�� s »�" ;. �"' �- ;T�Y9;6.1O:UDu Sunshades south elevation. Western windows only allow 5 ea. - EIFS'System.--_. I EIFS Eraming I Sheeting; Roofing; EONSTStttq- ON!CO$T,S PerniitAlibwance 1;625 ilnsdfance. Al2. SU64QTAL ><•ss.. s� :,«fix.,Y�;t?R_.OJEC'fED�'INVESTINENTr. _ �-�..; '� 3, .� IS�i.r°;�83r.6831 «`.5S'a�3�?^'°..sz: ;r_??�L+C'h. ';.nr--L-d`: Y,_.-wi.'�"--a .3'LT.��, lw'TFt•,` ':wCa •m EXCLUSIONS I Fire alarm - Premium Time Tele/data alarm cabling Landsca m Paving Footings/Foundations - Fendn - Pavin arki0 Interiors Dasi nlEn ineerin - New Doors - Re airs u ntiI I V i ✓ i-'t `? 7008 - 2500 Devon, Facade Budget 14-02-24 Page 1 of 1 > r,en., mn,ma.n.w,nto,u. w uwspma • i pNtblq>tiOIIC Ca+Nff+O�VY>b et� � VyWu(mM nnw,o.anwum.o.rt IVgt Wtv+VltbOm NWw dRMO. Y040SN VIJ�M.VOgOILtM h[ • lyOl,yrp �1TM P1>n11nR M.i1 f C i `fwnwtn + � -I il.l W - - - ru �°'^'�'•^ +a+wrtaw�'i wiMi.c:Tt�' 'n[uvi+6.N —�.� me �iumbim� D . NH. l�✓+.t.w�WKtwi.n M>. m.anw hiI ❑ — 1' , of 2 shads) I _ ..tYtwir �l4ii�wrvM B1d�11,TBM111A � P�IYw.Y �� .q w 0.w�Aw. ML�r.Mw -.�J►. ��++A a. rl Wdw� fA11aRl111LTIB a 2 - , - , —Y 1►I�w�y _'L �1 YlIA. • P � p.m Al'L � _• �ta�uyr KnaM FsW�1C �{aMlri�Fa'Ja�D' �� 2' 1 m W OI 2 ,h-,w1! ' w n ' ,4.5. 4\' ,` A� •�' `� n �, I h Y n y t` w "I.,,�� .tn,�,.w 1�'°n 1[ j} ,. ✓..- � .. _s�r� �i: L. n � � .-. �4c...'e. _. . _ .. = '. iuuu;�ili!fl!il!II Ill!i18111111,ful(Fill fill llli!1 111111 ilillllfNIR 11 i 1 flil ifills i.OSTAR Jh.Q 4..4.. .': -��.=,�- ,,IjuiuiiiiiiuirA�iiuiiiiiii��aii��,����ri�uiuiiii�iiu�i°°IIIIIIIIII!IIIII��GII!IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIhlllll9li�lll!iiI!I!illl(�II�@�!IIIIII�I�1��!��I���II�II��IIII�"r'uiiuuii�ll!�!�I�l!IIV�!�l!��!�l!1�i��!!!��!1' - .. `""° ,�`:; __ R. Inforlmation,Reeardinafke.Applieant and User Since 2006, Cabot II — IL I WO1, LLC (the "ApplicanC) has owned the property located at 2500-2540 East Devon Avenue in Elk Grove Village, Ilinois (PINs: 08-35-404-068, 08-35-404- 069, 08-35-404-070 and 08-35-404-071). The site consists an approximately 68,742 square foot building on an approximately 220,160 foot site. The property has been 100% vacant and unused for over a year and was significantly vacant for at least four years before it was 100% vacant. The Applicant plans to lease the subject property to an unrelated entity, Atlas SN, Inc. ("Atlas"), for its use as a premier third -party logistics provider. Atlas has been located within the Village since March 2005 (or approximately nine years) and is currently is located at 1901 Pratt Boulevard in Elk Grove Village (PIN: 08-35-302-002). It has outgrown this property, which consists of an approximately 40,000 square foot building on an approximately 178,814 site. To accommodate its growing business, the Atlas plans to transfer its entire operations to the subject property, including all of its approximately 136 employees. With its growing business, Atlas will need to grow its operations including its workforce. It plans to hire approximately 20 to 30 additional employees to work at the subject property within the next few years. Atlas will look to hire qualified Elk Grove Village residents for these and other future hires. To accomplish this goal, it would like to advertise these employment opportunities with the Village of Elk Grove and attend Village of Elk Grovejob fairs. As a minority -owned business and an equal opportunity employer, Atlas strongly believes the key to its success has been its diverse and talented team of employees. Its company culture promotes integrity and diversity and Atlas treats each employee as a brand ambassador, responsible for upholding the values of its organization. Atlas strives to provide its employees with an exciting environment with opportunities for professional and personal growth. For more information regarding Atlas, please visit its website at littp://www.atlassn.com/. 03/28/2014 TO: Raymond R. Rummel, Village Manager FROM: Joshua Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cool County Class 6B Property Tax Exemption BACKGROUND: The Law Offices of Thompson and Coburn on behalf of their client KLT Partners, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 900 Lee Street. The Applicant intends on purchasing the building and leasing it to a related entity Dyros Inc. Project Background: Dyros is a manufacturer of cellular radio tower equipment. Dyros will use the building to house office, manufacturing, and warehousing functions. Dyros currently owns two buildings and leases one in Elk Grove. They are located at 125 Randall Street, 145 Randall Street, and 101 Kelly Street. None of the Applicant's current properties benefit from a 6B. Due to rapid expansion Dyros intends to open the 900 Lee Street location in addition to the other three locations employing 15 to 20 people at the new location. Building Improvements: The Lee Street building is 1S,870 square feet on two parcels totaling 56,190 square feet. Dyros intends to initially refurbish the building at a cost of $175,000. This includes a new parking lot, and remodeling the foyer, and installing all new windows and doors on the facade, as well as landscaping. At this time, Dyros does not have formal bids on the construction work. Dyros contends that the following numbers are based on verbal conversations they had with contractors based on measurements and building specifications provided by the seller. Planned Improvements: New Parking Lot- $50,000 New doors, windows, & foyer- $75,000 Landscaping- $50,000 6B Eligibility: Pagel of 2 This site qualifies per the Cook County 6B ordnance as it involves occupation of an abandoned building for less than twenty four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or occupancy of buildings that have been vacant for a period of time. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. After reviewing this information please indicate if this applications should be placed on the next regularly Village Board Meeting Agenda for consideration. Attachments: Application letter Tax History Tax comparison with 6B and without Interior and exterior construction estimates APPROVALS: Grodzin,)osh Keegan, Judy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Special Circumstances for 900 Lee St. 2. Request for a Cook County Class 6B Property Tax Exemption 3. Resolution Page 2 of 2 RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED_ AT 900 LEE STREET, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 6B, even though it has been vacant and unused for less than 24 months, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of municipality, the approval of the Board of Commissioners of Cook County is required to validate such shortened period of qualifying abandonment, and a resolution to that effect shall be included with the Class 613 eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 613 property status pursuant to said aforementioned ordinance, for certain real estate located at 900 Lee Street, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Numbers 08-22- 102-145-0000 and 08-22-102-146-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE 1T RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 900 Lee Street, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Numbers 08-22-102-145-0000 and 08-22-102-146-0000, declared eligible for Class 6B special circumstances status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 613 Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOTS 55, 56 AND THE WEST 1.75 FEET OF LOT 57 IN HIGGINS ROAD COMMERCIAL SUBDIVISION UNIT NO. 3. BEING A SUBDIVISION IN THE WEST % OF SECTION 22, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 613 property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Numbers 08- 22-102-145-0000 and 08-22-102-146-0000. Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Resurfacing the parking lot; b. Installation of all new windows and doors on the fapade; c. Remodeling the foyer; and d. Installation of landscaping. Section 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 8" day of April 2014. APPROVED this 81h day of April 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk rTHOMPSON COBURN LLP March 26, 2014 VIA ELECTRONIC MAIL Mr. Josh Grodzin Director of Business Development & Marketing Village of Elk Grove 901 Wellington Elk Grove Village, IL 60007 PH: (847) 357-4005 Re: Revised Class 6b Eligibility Application for Special Circumstances Address: 900 Lee Street, Elk Grove Village ("Subject Property") P.I.N.(s): 08-22-102-145-0000,08-22-102-146-0000 Township: Elk Grove Our File: 57948.130489 Dear Josh: Anita B. Mauro P 312.580.2347 F 312.782,1745 amauro@thompsoncoburn.com As you are already aware, our firm represents KLT Partners, LLC ("KLT"), with its real estate tax assessment matters. On March 7, 2014, we submitted to your attention a Class 6b Eligibility Affidavit citing a purchase for value with no "special circumstances", together with a check for $500 payable to the Village of Elk Grove. Upon KLT's discovering that the Subject Property was in fact vacant for less than 24 contiguous months, our office on behalf of KLT forwarded to your attention on March 25, 2014, a revised Class 6b Eligibility Application citing "special circumstances" for a property that is being purchased for value with less than 24 months contiguous vacancy. The Subject Property became vacant on June 30, 2012, as indicated on a vacancy affidavit that is being executed by the current owner (the "Seller") of the Subject Property and delivered to your attention. Pursuant to a purchase agreement between KLT and the Seller, the closing date for the purchase of the Subject Property shall be on or around April 26, 2014, provided all of the conditions precedent to purchase the Subject Property have been met. At the time of the anticipated closing, the Subject Property will have been vacant for approximately 22 contiguous months — only 2 months shy of the requirement for a purchase of value with no special circumstances. Based on the fact that the Seller has unsuccessfully tried to lease or sell the Subject Property since June 30, 2012, KLT has reason to believe that but for the pending sale, the Subject Property would continue to remain vacant, especially in light of the immediate costly repairs that must be made to the Subject Property as disclosed to the Village by KLT in its Class 6b Eligibility Application and supporting documentation. Dynes Inc., an Illinois corporation ("Dyros") and an affiliate of KLT, intends to lease the Subject Property from KLT. As disclosed to the Village previously, KLT currently owns two additional properties in Elk Grove Village and leases a third property from a third party. In order to keep up with current market needs, KLT must be able to purchase the Subject Property from -the Seller prior Thompson Coburn LLP I Attorneys at Law 155 East Monroe Street 1 37"' Floor I Chicago, Illinois 60603 P 312.346.7500 1 F 312.580.2201 1 www.thompsoncoburn.com March 26, 2014 Page 2 to June 30, 2014. KLT and Dyros intend to immediately assess (he condition of the Subject Property upon possession and make all necessary repairs before Dyros moves in to the Subject Property, Within a year of occupancy, Dyros intends to hire at least 3 employees to work exclusively at the Subject Property, and will hire an additional 12-17 employees to work exclusively at the Subject Property over the initial term of the Class 6b incentive. The Seller has made it abundantly clear to KLT that it would like to relieve itself of the Subject Property as soon as possible since it is only acting as a liability to the Seller as it continues to sit vacant. KLT's purchase and Dyros' occultation of the Subject Property would also benefit the Village as the Subject Property will no longer be attractive to potential "squatters" and other trespassers who are tempted to use the Subject Property for illegal purposes. In summary, on behalf of KLT and Dyros, we respectfully request your consideration to pass a resolution in support of KLT's Class 6b Eligibility Application for a purchase of value with special circumstances because: I. the Subject Property will have been vacant for approximately 22 contiguous months as of the anticipated closing date on or around April 26, 2014, 2. the Subject Property would most likely become vacant for at least 24 contiguous months if KLT does not purchase the Subject Property, 3. Dyros will be hiring 15-20 new employees to work exclusively at the Subject Property over the lifetime of the initial Class 6b incentive if granted, 4. KLT and Dyros intend to spend at least $175,000 (approximately) to improve the condition oftlte Subject Property over the lifetime of the initial Class 6b incentive it -granted, and 5. upon KLT's purchase and Dyros' occupation of the Subject Property, the Subject Property is no longer a liability to the Seller or the Villagc. Please do not hesitate to contact me should you require any additional information. Again, we thank you for your consideration of KCf's Class 6b Eligibility Application. Very truly yours, Thompson Coburn LLP &.MWt) By Anita B. Mauro cc: Mr. Kenneth Kondraros, KLT Partners, LLC (via email) A. Thonlas Skullas, Esq., Thompson Coburn LLP (via email) rTHOMPSON COBURN LLP Anita B. Mauro Direct Dial (312) 590-2347 Direct Fax (312) 782-1745 E-mail amauro(r.thomosoncoburn.com March 7, 2013 VIA FEDERAL EXPRESS Mr. Josh Grodzin Director of Business Development & Marketing Village of Elk Grove 901 Wellington Elk Grove Village, IL 60007 PFI: (847) 357-4005 Re: Class 6b Eligibility Application Address: 900 Lee Street, Elk Grove Village PJX(s): 08-22-102-145-0000,08-22-102-146-0000 Township: Elk Grove Our File: 3999.1 Dear Mr. Grodzin Our firm represents KLT Partners, LLC, with its real estate tax assessment matters. Enclosed for your consideration is a letter to the Village of Elk Grove from KLT Partners, LLC, disclosing the necessity of the Class 6b incentive, as well as a copy of the Class 6b Renewal Application and a check for $500 made payable to the Village of Elk Grove. The affidavit from the current owner of the subject property attesting to the 24 contiguous months of vacancy is forthcoming, and will be sent to your attention immediately upon receipt. As you are already aware, due to the timing of the closing requested by the Seller, we would like the Application to be included on the March 25' agenda a resolution from the Village in support of the Class 6b Eligibility Application is a condition to the purchase. Landscaping plans, while under consideration, have not yet been determined given the fact that the Village's resolution must first be received. Please do not hesitate to contact me at (312) 580-2347 should you have any questions. Thank you in advance for your review and consideration of KLT Partners, LLC's Application. Very truly yours, Anita B. Mauro Enclosures cc: Mr. Kenneth Kondraros, KLT Partners, LLC (via entail) A. Thomas Skallas, Esq., Thompson Coburn LLP (via email) Thompson Coburn LLP I ABorneys at Low 1 55 East Monroe Street 137th Floor I Chicago, Illinois 60603 P 312.346.7500 1 F 312.580.2201 1 www.thompsoncoburn.com DYROS Inc. CONSTRUCTION Commercial • Industrial March 7, 2014 Re: Class 6b Eligibility Application Property: 900 Lee Street, Elk Grove Village ("Subject Property") P.I.N.: 08-22-102-145, 08-22-102-146 Township: Elk Grove Members of the Board: KLT Partners, LLC, a Colorado limited liability company (herein referred to as "KLT"), is seeking to obtain a Class 6b incentive in connection with the purchase of the subject property. Enclosed for your review and consideration is (1) a completed Cook County Class 6b Eligibility Application (the "Eligibility Application"), and (2) a check payable to the Village of Elk Grove for $500 in connection with the non-refundable application fee. As stated in the Class 6b Bulletin provided by the Cook County Assessor's Office: "The goal of Class 6b is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities." Granting the Class 6b incentive adheres to this County objective. The Company and Property KLT is currently seeking to purchase the Subject Property and then lease the Subject Property to its affiliate, Dyros Inc., an Illinois corporation ("Dyros"), for various for warehousing and preconstruction of cellular radio tower equipment, as well as staff offices. Originally constructed in 1965, the subject improvement is a single story, class 5-93, industrial building containing 15,870 gross square feet plus an external storage facility containing 1,125 gross square feet. The subject site spans two adjoining parcels: the larger parcel (PIN -145) contains approximately 36,190 square feet, and the smaller parcel (PIN -146) contains approximately 20,000 square feet for a total of 56,190 square feet. Necessity of the Class 6b Real Estate Tax Incentive The Class 6b incentive program provides for a reduced level of property tax assessment. The incentive reduces the assessed valuation from 25% of market value to 10%. In Cook County, and specifically Elk Grove Township, assuming a 25% assessment level, a 8.295% tax rate, and a 2.8056 state equalizer, the effective tax rate for an industrial facility is approximately 5.818% of the property's market value (25% x 8.295% x 2.8056 = 5.818%). For properties located outside of Cook County (Kane, Will, DuPage and Lake), assuming a 33.33% assessment level, an averaged 10.50% tax rate, and state equalizer of 1, the effective tax rate is approximately 3.50% of the property's market value (33.33% x 10.5% x 1 = 3.50%). Even with the Class 6b real estate tax incentive, the effective tax rate is approximately 2.327% of the fair market value (10% x 8.295% x 2.8056 = 2327%), which is still higher than certain areas within DuPage, Kane, Will or other counties in Illinois. These percentages have serious impacts to a company looking to operate a substantial industrial facility. Even with the incentive, the annual tax bill is expected to be in excess of comparable properties outside of Cook County. Furthermore, without the incentive, the taxes make the operating the business prohibitive. Therefore, the incentive is necessary and beneficial to the local cconomy. A perfect example of the disparity between the effective tax rate applied to a property located within Cook County versus a property located outside of Cook County is comparing the Subject Property to that owned by Deerfield Construction Group, .Inc., an Illinois corporation ("Deerfield Construction") and a competitor of Dyros Inc. Deerfield Construction owns approximately 5.35 acres (233,046 square feet) of land in Lockport, Lockport Township, Will County, Illinois, identified for tax purposes as PIN: 11-04-11-400-022-0000. There is one building containing approximately 16,040 square feet. In 2012, the effective tax rate applied to the Deerfield Construction property was 3.04033% (33.33% x 9.1219% x 1), resulting in total taxes of $41,711.72 In comparison, the 2012 effective tax rate applied to the Subject Property was 5.818% (25% x 8.295% x 2.8056), resulting in total taxes of $26,333.24, after an occupancy factor was applied to the property as a result of the subject's vacancy. If the occupancy factor was not applied to the property, the taxes would have been $46,670.58, If the Subject Property was located in Will County and assessed without an occupancy factor, it would only pay approximately $24,412 ($802,160 x 3.04033%) for the 2012 tax year as indicated in the chart below (sec also Exhibit "A" containing assessment information). The disparity in the amount of taxes paid in Cook County versus Will County in this example is alarming: 0 2012 Subject 2012 .Comparable Property Index Number (PIN) 08-22-102-145 08-22-102-146 . I1-0411-400.022 Address 900 Lee Street 14927 New Avenue City Elk Grove Lockpo t nty . Cook Will e Industrial Industrial [Land AV 91,308 - - - 250,487 dingAV 109,232 206,783 l AV 200,540 457,270 Estimated Market Value $802,160 $1,371,947 Building Square footage 16,995 156,040' Land. uare Footage 56,190 - _. 233,046 Impr. Assmt per square foot = (Impr, Assessment /Impr. Sq. ft.) 6.43 -_ 12.89 Land Assmt p.s.f. _ (land Assmt/ Land s.f.) 1.62 - - 1.07 2012 Taxes (without OCC Factor). $ 46,670.58 $ 41,711.72 Taxes p.s.f. (Building Incl. land) $ 2.75 $ 2.6D Effective Tax Rate 5.818% — 3.04033% r014 Effective Tax Rate with Class ased on 2012 tax rate and equalizer-_. 2327% k2014xes to pay if Class 6B Applied of MV, based on 2013 MV of 6 and 2012 tax rate and er $ 73,264.45 xes to pay If property located ounty, based on 2013 MV of 999,676, 33.33%Assessment Level and 2012 tax rate $ 30,393.44 3- KLT Partners, LLC March 24, 2014 Re: Class 6b Eligibility Application Property: 900 Lee Street, Elk Grove Village ("Subject Property") P.I.N.: 08-22-102-145,08-22-102-146 Township: Elk Grove Members of the Board: KLT Partners, LLC, a Colorado limited liability company (herein referred to as "KLT"), is seeking to obtain a Class 6b incentive in connection with the purchase of the subject property. As part of the Cook County Class 6b Eligibility Application previously submitted to the Village of Elk Grove, KLT requests that you take the following information into consideration: KLT intends to do the following initial work to the Subject Property upon Dyros Inc.'s occupation based on the initial review of the condition of the Subject property: • Parking lot resurfacing and improvements: approximately, $50,000 • New doors, windows and any necessary foyer repairs: approximately, S75,000 • Landscaping and exterior repairs, approximately, $50,000 Please note that this is subject to change after KLT has had an opportunity to occupy the Subject Property and do a more thorough review of the condition of the improvements, and assess which repairs are more urgent than others. In addition to the initial work cited above, Dyros Inc. intends to hire 3-5 new people within the first year of occupancy who will work at the Subject Property. Thank you very much for your consideration. Sincerely, Kenneth Kondraros Managing Member 145 Randall Street 9 Elk Grove Village, IL • PH 847.593.9797 • FAX 847.593,9805 KUPartners, LLC March 11, 2014 Rc: Class 6b Eligibility Application Property: 900 Lee Street, Elk Grove Village ("Subject Property") P.T.\.: 08-22-102-14S, 08-22-102-146 Township: Elk Grove Members of the Board: KLT Partners, LLC, a Colorado limited liability cumpany (herein referred to as''KLT"), is seeking to obtain a Class 6b incentive in connection with the purchase of the subject property. As parr of the Cook County Class 6b Eligibility Application previously submitted to the Village of Elk Grove, KLT requests that you take the following information into consideration: KLT understands that Elk Grove Village holds its corporate residents to certain standards in connection with the exterior condition of the properties in which such corporate residents reside, originally constructed in 1965, the subject improvement is a single story, class 5-93, industrial building containing 15,870 gross square feet plus an external storage facility containing 1,125 gross square feet. The subject site spans two adjoining parcels: the larger parcel (PIN -145) contains approximately 36,190 square feet, and the smaller parcel (PIN -146) contains approximately 20,0()0 square feet for a total of 56.190 square feet. The Subject Property also contains a blacktop parking lot and landscaping. The subject improvement has existing, wall mourned, non -illuminated, 4-inch letter si_mage. Should KLT purchase the subject property, the intent is to change (lie current signage to due intended tenant's company lettering. As indicated previously, the intended tenant is KLT's affiliate, Dyrus Inc., an Illinois corporation ("Dvros"). Such change in signage is standard, and it is not the intent of KLT or Dyrus to install any new, additional of dn'ecnonal signage that Would not meet the standards ser foilh by the Village. As the negotiations and purchase of the Subject Froperty are still in preliminary stages, KLT has not yet reviewed any proposals fur re -landscaping the Subject Property, KI..T has reviewed the Subject Property's site and has initially determined the landscaping to be in very good condition for an industrial property that has been abandoned for over two years. However, should KLT purchase the subject property, the landscaping will be reviewed in closer detail. Based on the prelhninary estimates KLT has received to substantially rehabilitate the abandoned property, KLT will already be spending more money on the improvement than what will be saved in taxes as a result of the Class 6b incentive. In order to commit to the additional 15-20jobs Dyrus wishes to bring to the Village (not to mention the remaining 80-85 additional I Jobs overall), KLT wotdd like to reserve the right to address any landscaping concerns at a later date. Thank you very much for your consideration. Sincerely, Kenneth Kondraros Managing Mernl>er 145 Randall Streer • FIk Gove village, 1L • PH 847.593.9797 • FAX 847.593.9805 �d c AGENDA REGULAR VILLAGE BOARD MEETING April 22, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Michael Gates, Living Hope Church) 3. APPROVAL OF MINUTES OF April 8, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: April 22, 2014 $1,079,431.05 6. CONSENT AGENDA a. Consideration to allow At The Post located at 554-B East Devon Avenue to host a temporary one -day outdoor Kentucky Derby event from 10:00 a.m. to 10:00 p.m. on Saturday, May 3, 2014. (At The Post, 554-B East Devon Avenue, has made a request to host an outdoor Kentucky Derby event on Saturday, May 3, 2014. (Logistics of the event have been reviewed by Village Staff and no problems are anticipated to zoning requirements for this event. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request from the Elk Grove Park District to waive engineering permit fees for the resurfacing of the asphalt parking lot at the Hattendorf Center, located at 225 Elk Grove Boulevard, in the amount of $3,677. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) Page 1 of 6 c. Consideration of the following: to award a professional services contract to Gallagher -Bassett for the administration of the Village's Self -Insured Liability Plan in an amount not to exceed $42,008; and to approve the Liability Insurance Premiums for FY 2014-15, submitted by Arthur J. Gallagher Risk Management Services, Inc. at a premium level as determined for the following coverage: General Liability Package $138,389 Liability Auto Damage Building/Contents EMT/Paramedic Liability Nurse Liability Police Professional Public Officials Property $ 93,731 Boiler and Machinery Workers Compensation $ 67,386 Federal Flood Insurance $ 17,000 Underground Storage Tank $ 7,958 Crime, Money & Security $ 4,126 Fiduciary $ 10,864 Cyber Liability $ 23,811 Brokerage Service Fee $ 90,846 HELP 82,000 Total $536,111 (The contract with Gallagher -Bassett Fluctuates based on the amount of claims over a three year period. (This year's total premium renewal represents an increase of $30,182 or 5.5%. (High Excess Liability Pool (HELP) provides excess liability coverage in the amount of $10 million in excess of our underlying $2 million coverage. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached.) d. Consideration to award a professional services contract to Ayers Associates Inc. of Madison, WI for planimetric mapping updates as part of the GIS Consortium purchasing agreement in an amount not to exceed $40,690 from the Water/Sewer Fund. (Elk Grove Village has been a member of the GIS Consortium since 2008. (The GIS Consortium (GISC) is a group of local communities that have worked together to develop a cost-effective solution for implementing geographic information systems (GIS) and related technologies. Page 2 of 6 (One of those cost-effective solutions is to purchase aerial photography/mapping in bulk through the Consortium's 23 municipalities. (The GIS Consortium Board of Directors appointed a Base Mapping Committee to initiate a selection process for a photogrammetric mapping consultant, and Ayers Associates was the selected vendor. (As part of the pricing agreement, Ayers uses economies of scale to provide their services at a reduced price. (As part of this fiscal year's mapping program, Ayers will be performing planimetric imagery updates within the Elk Grove Village community. (A report from the Deputy Village Manager, recommending approval, is attached.) e. Consideration to award a professional services contract to Peters & Associates of Oak Brook Terrace, IL for advanced technical support of the Village's computer networks for the period of May 1, 2014 through April 30, 2015 in an amount not to exceed $89,280. (The requested amount would provide one day per week of supplemental Network Engineer support and two days per quarter of Network Architect support during FY 2015. (Peters & Associates has provided high -quality implementation and support services to the Village for over 6 years. (As in the past, the requested support will only be used and billed on an as -needed basis. (A report from the Director of Information Technology, recommending approval, is attached.) . f. Consideration of a request to renew a professional services contract to Powell Tree Care, Inc. of Elk Grove Village, IL for the 2014 Parkway Tree Maintenance Program in the amount of $99,850.85 from the General Fund. (This contract was competitively bid in 2012. (The contract provided for an option of four (4) additional renewals through April 30, 2016. (Powell Tree Care, Inc. has satisfactorily completed tree trimming and tree removal services under this contract and also holds the contract for the Village's EAB tree removal services. (The contract period is from May 1, 2014 through April 30, 2015. (The contract amount reflects a 0.5% increase in the Consumer Price Index. (A report from the Director of Public Works, recommending approval, is attached.) Page 3 of 6 g. Consideration to adopt Resolution No. 16-14 adopting the Fiscal Year 2014-15 Budget for the Village of Elk Grove Village, counties of Cook and DuPage, IL. General Fund $57,219,352 Emergency Management Fund $123,967 Motor Fuel Tax Fund $1,204,000 Recycling/Municipal Waste Fund $1,914,179 Asset Seizure Fund $16,895 Industrial/Commercial Revitalization $3,708,680 Fund Foreign Fire Insurance Fund $295,030 Cable Television Fund $483,683 Capital Projects Fund $3,618,400 Grove Mall Redevelopment- TIF $767,000 Devon/Rohlwing Redevelopment - $690,000 TIF Residential Enhancement Fund $1,167,750 Busse/Elmhurst Redevelopment- $1,415,000 TIF Capital Projects Debt Fund $6,300,120 Water / Sewer Fund $19,088,622 Capital Replacement Fund $1,682,000 Firefighters Pension Fund $5,629,200 Police Pension Fund $4,629,000 Total $109,952,878 (The Fiscal Year 2014-15 Budget is reduced by $34,597,838 or 24.6% less than the Fiscal Year 2013-14 Adopted Budget. (The proposed Fiscal Year 2014-15 Budget includes $5,752,416 for the Elk Grove Public Library, which results in a total Village and Library expenditure of $115,705,294. (A report from the Director of Finance, recommending approval, is attached.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program Page 4 of 6 a O 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INF0RMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke -Free Elk Grove 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park I b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel Page 5 of 6 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 14-2.- Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 281 Brookhaven Drive. (PH 4-17-2014) b. ZBA Docket 14-3 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of attached accessory structures within business zoning districts on the property located at 1000 E. Higgins Road. (PH 5-1-2014) 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS 26. NEW BUSINESS 27. ADJOURNMENT 28. PUBLIC COMMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6 Village of Elk Grove Accounts Payable Warrant 04/22/2014 5013304481.22-00 VENDOR1 A & A EQUIPMENT & SUPPLY CO OPER SUPPLIES 707.80 2 5010000-110.02-00 ABDIU, BEKTESCH FINAL BILL CREDIT REFUND 50.00 3 1010000-231.01-00 JABSOLUTELY CLEAR SEWERS REFUND DEPOSIT RBf74 RIDGEWOOD RD 200.00 4 VARIOUS JACME TRUCK BRAKE & SUPPLY IVEHICLE MAINT SUP 61.92 _ 5 VARIOUS AIR ONE EQUIPMENT, INC. UNIFORMS, OPER SUPPLIES GEAR REPAIR 789.25 6 VARIOUS AIRGAS USA LLC OPER SUPPLIES 439.06 7 5013302-481.64-00 ALEXANDER CHEMICAL CORP RENTALS 36.00 8 1012101411.61-00 ALEXIAN BROS CORP HEALTH SERV PROF SUPPLIES/MEDICAL 51.00 9 1011801408.61-00 AMERICAN APPRAISAL ASSOCIATES, INC. PROF SERV/CONSULTING 5,925.00 10 1013201422.64-00 AMERICAN MESSAGING RENTALS 178.71 11 1010000-231.01-00 AMERICAN RESIDENTIAL SERV, LLC REFUND DEPOSIT RB/1156 S. GLENN TR 200.00 12 1013202422.22-00 AMERIGAS-PALATINE OPER SUPPLIES 40.50 13 VARIOUS ANDRES MEDICAL BILLING LTD AMBULANCE CHARGES/FEB & MAR 14 8,769.03 14 1013203422.22-00 ARLINGTON POWER EQUIPMENT, INC. OPER SUPPLIES 889.16 15 1013202-422.22-00 ARROW ROAD CONSTRUCTION CO. OPER SUPPUES 1,209.60 16 1013203422.22-00 ARTHUR CLESEN, INC. OPER SUPPLIES 240.00 17 VARIOUS ASR-KALE UNIFORMS JUNIFORMS 1,770.75 18 2101704407.32-02 IAT&T MOBILITY ITELEPHONEICELLULAR 202.28 19 1010000-121.03-00 JAVALON PETROLEUM CO. IFUEL 7,299.54 20 2092101415.4301 BELPEDIO, MICHAEL TUITION REIMB 367.37 21 1011101-401,69.00 BELVEDERE BANQUETS ANNUAL AWARDS BANQUET 8.080.00 22 1011102-401,61-00 IBENN, EDWIN H. PROF SERV/LEGAL 3,500.00 23 1012201412.55-00 BEST TECHNOLOGY SYSTEMS, INC. SERV AGREEMENT/FIREARMS 7,293.15 24 VARIOUS BEVERLY MATERIALS LLC JOPER SUPPLIES 1.450.58 25 1010000-231.01-00 BILL'S PLUMBING & SEWER IREFUND DEPOSIT RB/1450 ARMSTRONG LN 500.00 26 VARIOUS BLUE CROSS BLUE SHIELD OF IL IPPO CLAIMS MAR 14 564,103.61 27 5010000-110.02-00 BROCCOLINO, DONNA FINALBILLCREDITREFUND 39.25 28 1013205-422.24-00 BUCKEYE CLEANING CENTER, INC. HOUSEHOLD SUPPLIES 838.64 29 1012202-412.42-00 BURKE, DANIEL M ISAFETY SEMINAR 188.96 30 1010000-313.12-00 BURTON, ROBERT & LILA IREFUND REAL ESTATE TRANSFER TAX 556.00 31 1012209-412,42-00 CALLAGHAN, WILLIAM ICRASH INVESTIGATION TRG 181.00 32 1010000-231.01-00 CAPPS PLUMBING & SEWER, INC. IREFUND DEPOSIT RB/638 SCHOONER LN 700.00 33 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP, MAINT SUPPLIES/EOPT 154.72 34 1012107411.24-00 ICASE LOTS, INC. IHOUSEHOLD SUPPLIES 119.20 35 VARIOUS ICHARLES EQUIPMENT ENERGY SYSTEMS PUMPHOUSE REPAIRS 2,857.30 36 VARIOUS CHICAGO PARTS & SOUND LLC VEHICLE MAINT SUP 259.08 37 1013201422.22-00 CINTAS FIRST AID & SAFETY I OPER SUPPLIES 69.62 38 1011102-401.61-00 ICLARK BAIRD SMITH LLP PROF SERV/LEGAL 2,590.00 39 1012207-012.69-00 CLEAN EARTH TREATMENTS SOLUTIONS JOESTRUCTION OF CONTRABAND 1.551.00 40 1011601406.61-00 CLS BACKGROUND INVESTIGATIONS PROF SERV/RECORDS 22.00 41 2101704407.69-00 COMCAST CABLE SERV AGREEMENT/CABLE 33.75 42 VARIOUS COMED 6111 UTILITIES 13,703.75 43 1013202422.65-02 COMED 6112 UTILITIES 2.239.61 44 5013301481A8-00 CONLEY, KEITH UNIFORMS SAFETY SHOES 150.00 45 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 4,960.61 46 1013202-422.69-00 CONTINENTAL WEATHER SERVICE WEATHER FORECAST/APR 14 150.00 47 2083103421.61-02 COSTAR GROUP, INC. IREAL ESTATE SERVICES 1,988.04 48 2092101415.4300 CUNZ, CLINTON C FIRE OFFICER TRAINING 502.50 49 1010000-231.01-00 CUTTING EDGE OF PALATINE, INC. REFUND DEPOSIT RB11037 JUDY DR. 200.00 50 1010000-231.01-00 D M SERVICES, INC. I REFUND DEPOSIT RB/1254 CARSWELL AVE 500.00 Fully Reimbursable " Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 04/22/2014 1011203-002.33-00 VENDOR51 1DAILY HERALD/CHICAGO 661014 ADVERTISING 95.85 52 1010000-141.04-00 DEARBORN NATIONAL LIFE INSURANCE CO LIFE INSURANCE MAY 14 5,624.50 53 5010000-110.02-00 IDEERING, DAVID CREDIT BALANCE REFUND 154.58 54 1011803408.31-00 DIRECT RESPONSE RESOURCE IPOSTAGE VEHICLE STICKERS 5,383.31 55 VARIOUS JOLS CUSTOM EMBROIDERY JUNIFORMS 700.00 56 1010000-231.01-00 DUKE REALTY REFUND DEPOSIT RB/1300 BUSSE RD 27.200.00 57 VARIOUS DYNAMIC HEATING & PIPING CO SERV AGREEMENT/HVAC 5,000.00 58 2092101-415.69-00 ItAULt ENGRAVING, INC. AWARDS/RECOGNITION PROGRAM 481.50 59 VARIOUS JELITE DOCUMENT SOLUTIONS, LLC SERV AGREEMENT/PRINTERS 1,976.37 60 1012103411.22-00 EMERGENCY MEDICAL PRODUCTS JOPER SUPPLIES 314.30 61 2083103421.85-00 ENGINEERING RESOURCES ASSOC., INC. DEVON AVE BRIDGE RAILINGS 716.80 62 1012102-411.22-00 ESSENTIAL EQUIPMENT SOLUTIONS OPER SUPPLIES 511.66 63 5013301481.18-00 EVANS, RONALD J JUNIFORMS SAFETY SHOES 132.42 64 5010000-110.02-00 EXXON MOBIL OIL CORP #13281 1 FINAL BILL CREDIT REFUND 112.20 65 1013201422.31-00 FEDEX POSTAGE I 20.00 66 1011701407.3140 FEDEX OFFICE CUSTOMER ADMIN POSTAGE 126.27 67 1012202-412.42-00 FIORITO, MATTHEW J SAFETY SEMINAR 793,34 68 5013302401.22-00 IFREDRIKSEN FIRE EQUIPMENT CO OPER SUPPLIES 39.60 69 5013302481.26-03 FRIENDLY FORD VEHICLE MAINT SUP 36.52 70 VARIOUS FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 311.00 71 2092101-415.43-00 GAC, NATHAN L FIRE LEADERSHIP 11 TRAINING 465.00 72 1012102-411,22-00 GALLS, AN ARAMARK COMPANY OPER SUPPLIES 49.99 73 1013201-422,18-00 IGARRY, EDWARD W UNIFORMS SAFETY SHOES 139.99 74 1012102411.26-03 IGLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 332.99 75 1011804408.41-00 IGMIS ILLINOIS MEMBERSHIPS E. MAY, M. RATLIFF 100.00 76 VARIOUS GRAINGER-801891029 IMAINT SUPPLIES/SLOGS & EQPT 454.67 77 VARIOUS GREAT LAKES FIRE ACCREDITATION MGR GLFAM MEMBERSHIPS & SEMINAR MIKEL, HARRIS, MIARNOWSKI 325.00 78 1013202-422.22-00 GROVE SHOE REPAIR JOPER SUPPLIES 80.00 79 VARIOUS IGUARDIAN DENTAL PREMIUMS APRIL 14 2.150.37 " 80 5013302-481.56-07 HBK WATER METER SERVICE, INC. METER TESTING 97.00 81 VARIOUS AHD SUPPLY WATERWORKS, LTD IMETER REPAIR 5,950.00 82 VARIOUS HEALTHSMART BENEFIT SOLUTONS DENTAL ADMIN/COBRA FEES APRIL 14 2,729.20 83 1012202-412.61-00 HOLLVWOOD ENTERPRISES, INC. PROF SERV/ANIMALS 157.00 84 VARIOUS HOME DEPOT CREDIT SERVICES OPER SUPPLIES,MAINT SUPPLIES/BLDG,SMALL TOOLS,MAINT SUPPLIES/EQUIP,VEHICLE MAINT/BUILD 1,139.63 85 VARIOUS I.P.I.A. CONTINUING EDUCATION TRAINING, MEMBERSHIP R.BAUER 160.00 86 VARIOUS IL PAPER & COPIER CO. SERV AGREEMENT/COPIER 68.50 87 3012107-460.82-00 IMPERIAL STONE COLLECTION CORP. STATION #9 KITCHEN 7,760.00 88 VARIOUS INDEPENDENT STATIONERS OFFICE SUPPLIES 119,90 89 1010000-231.01-00 J&S PLUMBING, INC. REFUND DEPOSIT RB/13 JF KENNEDY BLVD. 900.00 90 1010000-231,01-00 J. MCKONE USA MCKONCRETE REFUND DEPOSIT RB/260 MULBERRY LN 200.00 91 1011101-401.42-00 JAROSCH BAKERY, INC. MEETING SUPPLIES 35.45 92 1013101-421.42-00 JAY, KENNETH ENGINEERING CONFERENCE 93.00 93 1011102-401.61-00 JOHN J. SCOTILLO, RET PROF SERV/LEGAL 600.00 94 1012201-012.SS0 KKONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRINTER 28.59 95 1013201-422.18-00 KORNOVICH, NICHOLAS UNIFORMS 134.99 96 1 5013302481.22-00 IKOZ TRUCKING, INC. OPER SUPPLIES 504.02 97 1 1012202412.42-00 1 LANCASTER, JAMES P ILEETA CONFERENCE 113.50 98 1 VARIOUS ILECHNER&SONS RENTALS IMATS& UNIFORMS 699.73 Fully Reimbursable Partially Reimbursable -r Village of Elk Grove Accounts Payable Warrant 04/22/2014 1013205-422.69-00 VENDOR99 JUNO S POLI PLUMBING, INC. BACKFLOW PREVENTERS/TEST 1,680.00 100 1010000-231.01-00 LOPEZ CONCRETE REFUND DEPOSIT RB/264 COTTONWOOD DR 200.00 101 VARIOUS LYONS PINNER ELECTRIC, INC. ICONTR MAINT/STREET LIGHTS 16,601.53 102 5013303-481.26-02 MARTIN IMPLEMENT SALES, INC. IMAINT SUPPLIES/EQPT 96.51 103 1011102-401.61-00 MARY RIORDAN, LTD IPROF SERVICES/LEGAL 1BUSINESS PARK TIF 7,000.00 104 1011804-408.22-00 MAY, EDWARD W IOPER SUPPLIES 210.00 105 1012103-411.26-03 MC MASTER-CARR SUPPLY CO VEHICLE MAINT SUP 6.45 106 1010000-231.01-00 MCDONALD, KENNETH IREFUND DEPOSIT RB/35 KESWICK RD 500.00 107 1013202-422.55-00 MEADE ELECTRIC COMPANY, INC. ISERV AGRMNT/TRAFFIC LIGHT 936.00 108 1012103-411.42-00 MELENDY, PATRICK ITUITION REIM 369.71 109 1010000.154.00-00 MELTZER, PURTILL 8 STELLE LLC REFUND REAL ESTATE TRANSFER TAX 5.00 110 5013301-481.10-00 MICHOLSON, DAN UNIFORMS SAFETY SHOES 150.00 111 1012201412.55-00 IMIDCO, INC. SERVAGREEMENT/SECURITY 3,493.15 112 1010000-322.10-00 MIKEL, RICHARD IREFUND VEHICLE STICKER 50.00 113 VARIOUS MILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EQPT, OPER & HOUSEHOLD SUPPLIES 523.32 114 1013205-422.55-00 IMIMOSA INTERIOR LANDSCAPE I SERV AGREEMENT/PLANTS 377.00 115 VARIOUS MONARCH CAR WASH JVEHICLE MAINT 13.50 116 1012101411.18-00 MUNICIPAL EMERGENCY SERVICES [UNIFORMS 1.847.10 117 1013204-422.41-00 MUNICIPAL FLEET MGRS ASSOC IMEMBERSHIP 30.00 118 2083103-421.61-00 MUNICIPAL GIS PARTNERS, INC. IGIS STAFFING SERVICES 12.150.00 _ 119 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 10.04 120 VARIOUS NCPERS IPREMIUMS APRIL 14 489.00 ' 121 5013304481.22-00 NEENAH FOUNDRY CO JOPER SUPPLIES 833.00 122 VARIOUS NICOR GAS 5407 UTILITIES 21,052.82 123 1013202-422.22-00 NORTHERN LIGHTS DISPLAY, LLC OPER SUPPLIES 418.24 124 1012207-412.42-00 NORTHWESTERN UNIVERSITY [CRIME SCENE TECHNOLOGY TRAINING J. CHMELIK 1,100.00 125 VARIOUS OFFICE DEPOT CORP SALES OFFICE SUPPLIES 457.81 126 -- VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 194.88 127 1011101401.69-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/JAN 14 15,651.21 128 VARIOUS PATTEN INDUSTRIES, INC. VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 1.605.87 129 1012101411.18-00 PAUL CONWAY SHIELDS JUNIFORMS 334.50 130 1011804-408.61-00 PETERS B ASSOCIATES INETWORK SUPPORT 5,486.25 131 1012102411.26-03 PIRTEK lVEHICLE MAINT SUP 138.06 132 1011804408.73-00 PLANTE & MORAN, PLLC ERE SOFTWARE SYSTEM 9,200.00 133 1010000-231.01-00 PLATINUM CONCRETE, INC. REFUND DEPOSIT RB/1764 BIESTERFIELD 200.00 134 1012201412.55-00 1 PORTER LEE CORPORATION ISERV AGRMNT/BARCODE SYST 840.00 135 VARIOUS POWELL TREE CARE, INC. CONTRACT MAINT/TREES, EAB TREE REMOVALPROGRAM 107.341.51 136 1012102411.69-02 PRAXAIR/GAS TECH TRAINING TOWER SUPPLIES 46.63 137 VARIOUS PROSAFETY OPER SUPPLIES 399.10 138 2092101415,18-00 RAY O'HERRON CO. UNIFORMS 31,552.30 139 VARIOUS REBECHINI STUDIOS, INC. MAINT& HOUSEHOLD SUPPLIES 962.10 140 1013202422.26-02 REGIONAL TRUCK EQUIPMENT MAINT SUPPLIES/EQPT 194.56 141 1013205422.24-00 RICMAR INDUSTRIES HOUSEHOLD SUPPLIES 143.30 142 1012202412.26-03 ROESCH FORD VEHICLE MAINT SUP 176.42 143 1 1012202412.23-00 ROGERS VENDING CO., INC. PER SUPPLIES 34.20 144 1010000.313.12.00 ROSE, KAREN REFUND REAL ESTATE TRANSFER TAX 400.00 145 1 VARIOUS IROSELLE ACE HARDWARE IMAINT SUPPLIES/EQPT, OPER SUPPLIES 10.87 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 04/22/2014 1 1010000-231.01-00 VENDOR148 ROTO-ROOTER SERVICES COMPANY REFUND DEPOSIT RB/1222 MONTEGO CT 1,000.00 147 1013202-422.26-03 (RUSH TRUCK CENTERS OF ILLINOIS. INC. (VEHICLE MAINT SUP - I 357.47 148 VARIOUS RUSSO'S POWER EQUIPMENT, INC. IGATOR TREE BAGS, OPER SUPPLIES 2.373.00 149 1010000-231.01-00 SELVIN'S LANDSCAPING, INC IREFUND DEPOSIT RB1241 LAUREL ST 200.00 _ 150 5013303481.26-02 SEWER EQUIPMENT CO OF AMERICA MAINT SUPPLIES/EQPT 80.81 151 1012107-411.25-01 BHERW N WILLIAMS #3090 MAINT SUPPLIES/BLDGS 48.19 152 5013302-481.77-00 SNAP ON INDUSTRIAL VEHICLE MAINT BUILD 65.55 153 1012202-412.42-00 STENCEL, MATTHEW JILEETA CONFERENCE 119.70 154 1011804408.61-00 SUNGARD HTE INC IPROF SERV/SOFTWARE 600.00 155 VARIOUS ISYMETRA PREMIUMS APRIL 14 78,123.80 156 1010000-141.04-00 ITAA TOOLS, INC. ISERV AGREEMENT/TOOLS 620.00 157 2083103421.85-00 TA CO IVEHICLE MAINT BUILD 562.00 158 1012101-411.18-00 TAURUS ENGRAVING (UNIFORMS 240.30 159 5010000-110.02-00 TAZMANIAN FREIGHT SYSTEMS FINAL BILL CREDIT REFUND 85.59 160 1013204-422.64-00 TERRACE SUPPLY COMPANY IRENTALS 16.74 161 1013101421.61-00 ITHOMPSON ELEVATOR INSPECTION SVC (ELEVATOR INSPECTIONS 1.310.00 •• 162 2092101415.43-01 TITRE, LUKE M ITUITION REIMB 395.31 163 VARIOUS TOTAL FIRE AND SAFETY, INC. !CONTRACT MAINT FIRE EXTINGUISHER 632.81 164 1012101-411,21-00 ITRADEMARK (OFFICE SUPPLIES 67.56 165 3013202460.85-00 TRANSYSTEMS CORP IHIGGINS OVERPASS PHASE III 6.049.46 155 1013205422.26-01 US PLUMBING 8 HEATING SUP CO MAINT SUPPLIES/BLDGS 72.75 167 5013303481.26-02 USA BLUE BOOK IMAINT SUPPLIES/EQPT 4,472.04 168 1011702-407.61-00 VANGENT, INC. PROF SERV/SOFTWARE 619.50 169 1011804408.61-00 VISION INTERNET PROVIDERS, INC. WEB HOSTING MONTHLY FEE 200.00 170 VARIOUS VISION SERVICE PLAN(IL) PREMIUMS APRIL 14 5,555.27 171 5013304-481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 112.64 172 VARIOUS WAREHOUSE DIRECT OFFICE SUPPLIES, VILLAGE LOGOS 1,444.71 173 5013303481.41-00 WATER ENVIRONMENT FEDERATION MEMBERSHIP 176.00 174 1011801408.55-00 WHITE WAY SIGN COMPANY CONTRACT MAINT/SIGNS 696.59 175 1012202-412,56-03 WICKSTROM AUTOMOTIVE IVEHICLE MAINT 456.79 176 1011102-401.61-00 WILLIAM J. PAYNE PROF SERWLEGAL APRIL RETAINER 750.00 177 3013101-460.83-00 WILLS BURKE KELSEY ASSOCIATES, LTD 1901 BRANTWOOD/150 LIONS 1,125.00 178 VARIOUS XEROX CORPORATION (DALLAS,TX) SERV AGREEMENT/COPIER 367.52 179 5013302481.22-00 ZIEBELL WATER SVC PRODUCTS OPER SUPPLIES 493.72 I 1,079,431. 55 • Fully Reimbursable Partially Reimbursable ��OROVE Y/C/pC F �2h�anLL[O�` 04/09/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Special Event - Kentucky Derby Celebration Bolger Shopping Center - Devon and Tonne BACKGROUND: We are in receipt of a request from Eric Barlund, representing "At the Post" restaurant, seeking permission to hold a "Kentucky Derby Party" outside of the restaurant. The event will take place on May 3, 2014 from 10:00 a.m. to 10:00 p.m. To accommodate this event, a 20 foot by 40 foot tent will be erected in front of the restaurant in the parking lot immediately south of the building. The tent will house a bar and an Emcee during the day and a live band during the evening. The band will play from 7:00 p.m. until 10:00 p.m. In addition to the tent, there will be Flat screen TVs and tellers located outside of the building throughout the day as well as a grill for cooking cheeseburgers. Due to the fact that this request involves the utilization of a temporary structure for outdoor activities, Village Board approval will be required for this "Special Event." The petitioner has indicated that the area adjacent to the tent will be roped off for safety as requested by the Police Department. Security will be provided by the petitioner. The tent will be made of a fire resistant material as required by the Fire Department. The petitioner has also indicated that the other businesses located at this shopping center have been notified and have indicated that they do not object to this event. The Department of Community Development does not anticipate any problems relative to zoning requirements. Please forward this request to the Mayor and Board of Trustees for the April 8, 2014 Village Board meeting. Thank you. APPROVALS: Keegan, Judy Pye, Mary Roan, Matthew ATTACHMENTS: Created/Initiated Approved Final Approval Page 1 of 1 GROVE V 04/14/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request For Waiver of Permit Fees Elk Grove Park District 225 Elk Grove Boulevard - Hattendorf Center BACKGROUND: We are in receipt of a request from Valerie Gerdes Lemme, Planner If for the Elk Grove Park District, seeking a waiver of engineering permit fees in the amount of $3,677.00 for the resurfacing of the asphalt parking lot at the Hattendorf Center at 225 Elk Grove Boulevard. It has been a past practice for the Mayor and Board of Trustees to waive permit fees for Park District projects. Please forward this request to the Mayor and Board of Trustees for their consideration at the April 22, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Pye, Mary Smalley, Sandy Roan, Matthew ATTACHMENTS: 1. Fee Waiver Request Created/Initiated Approved Approved Final Approval Page 1 of 1 March 7, 2014. Ms. Mary Pye Elk Grove Village Engineering & Community Development Department 901 Wellington Avenue Elk Grove Village, IL 60007-3499 RE: Fee .Waiver Request —Permit application for parking lot and sewer maintenance at Al Hattendorf Center Ridge Ave (South) parking lot. Dear Ms. Pye, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. Al Hattendorf Ridge Ave (south) parking lot is scheduled for maintenance of the asphalt surface to include a 3" grind and overlay, replacement of existing catch basins and installation of 3 new basins and repairs and improvements to the storm sewer system in the parking lot. Flooding into the building from the old sewers has caused multiple interruptions of programs and services and much damage. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. The schedule of work is to being July 6, 2614 and to complete the work by September 1, 2014 to coordinate with the center's many activities. The Park District appreciates your continued cooperation and support. Sincerely, Valerie Gerdes LemmVe Planner 11 04/10/2014 TO: Raymond R. Rummel, Village Manager FROM: Christine Tromp, Director of Finance SUBJECT: Insurance Renewal Program FY 14-15 BACKGROUND: Arthur J. Gallagher Risk Management Services, Inc. has submitted the insurance renewal program for the premium year effective May 1, 2014. Renewals plus the High -Excess Liability Pool (HELP) will result in a total premium level of $578,119, an increase of $30,182 or 5.5%. The majority of this increase is due to the addition of Cyber liability coverage (network interruption and recovery, network extortion, electronic theft, computer fraud, payment card industry fines and penalties, multimedia and intellectual property). Ed May, Deputy Director of Information Systems, agrees with the purchase of the Cyber liability insurance. The Village's carriers will remain the same for Lloyds of London (general liability), Chubb (property), Safety National (workers comp), and Colony (storage tanks). Fiduciary liability and crime coverage will change from Travelers to Hudson's and Hanover Citizens because of the expanded coverage offered and competitive pricing. HELP provides excess liability coverage in the amount of $10 million in excess of our underlying $2 mil coverage ($200,000 self -insured retention and the Lloyds $1.8 mil package). HELP's premium for the Village may have a slight increase which will be determined by the HELP committee at their next meeting. The proposed program maintains the same self -insured retention/deductible limits based upon experience with the purchase of an additional $100,000 buffered layer on workers compensation to meet the same $500,000 threshold as the current year. By layering the work comp coverage, it allows the Village to capture additional savings. The general liability package combines multiple lines of coverage with a self -insured retention of $200,000. Gallagher Bassett administers the Village's self -insured plan for workers' compensation and general liability. I respectfully request the Village Board approve the fiscal year 2014-15 insurance program at the premium level of $536,111 and $42,008 for Gallagher Bassett Services. Pagel of 2 APPROVALS: Tromp, Christine Created/Initiated Roan, Matthew Final Approval ATTACHMENTS: Page 2 of 2 v�GgOVE V/ttp 04/11/2014 TO: Raymond R. Rummel, Village Manager FROM: Matthew Roan, Deputy Village Manager SUBJECT: GIS Aerial Imagery - Planimetric Mapping BACKGROUND: In April of 2008, the Village was accepted as a member into the GIS Consortium. It is the goal of the GIS Consortium (GISC) to work together to develop a cost-effective solution for implementing geographic information systems (GIS) and related technologies. One of those cost-effective solutions is to purchase aerial imagery in bulk through the Consortium's 23 municipalities. In the spring of 2008, the GIS Consortium Board of Directors appointed a Base Mapping Committee to initiate a selection process for a photogrammetric mapping consultant. That committee sent out a request for qualifications and recommended back to the Board of Directors a recommendation to award a contract to Ayers Associates. As part of the pricing agreement, Ayers uses economies of scale to provide their services to member communities at a reduced price. The contract award price will likely be reduced as additional communities participate in the upcoming year's mapping program. As part of this year's mapping program, Ayers will be performing planimetric imagery updates within the Elk Grove Village community. Funds were budgeted in the Water/Sewer Fund for GIS mapping for the 2014-2015 fiscal year. With your concurrence, I would like authorization to award a service contract to Ayers Associates of Madison, WI for planimetric mapping updates as part of the GIS Consortium purchasing agreement in an amount not to exceed $40,690 from the Water/Sewer Fund. Thank you for your consideration. Should you have any questions, please advise. APPROVALS: Roan, Matthew Created/Initiated Tromp, Christine Final Approval ATTACHMENTS: Pagel of 2 04/10/2014 TO: Matthew Roan, Deputy Village Manager FROM: Ed May, Director of Information Technology SUBJECT: Advance Technical Support BACKGROUND: Peters & Associates has provided the Village high -quality network support services for over six years. While our new Engineer has a solid knowledge of our network environment and applications, during fiscal 2015 we have an extraordinarily large number of major projects to address. These include replacing our original SAN in preparation for the new ERP system, implementing multi -factor authentication for the Police Department, and migrating the Village's email archiving solution to Google Apps. In addition, the overall workload of the position has been increasing in light of the fact that more and more applications are technology -based. For these reasons the 1/T staff needs to supplement its Network Engineer skill set. Based on the currently hourly rate, the requested amount would provide one day per week of supplemental Network Engineer support and two days per quarter of Network Architect support. Approval of this request will allow the I/T staff to continue meeting the Village's technology expectations during fiscal 201S. APPROVALS: May, Ed May, Ed Roan, Matthew Tromp, Christine ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 1 of 1 04/16/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Catherine Miarnowski, Management Analyst SUBJECT: 2014 Parkway Tree Maintenance Contract BACKGROUND: On January 24, 2012, the Village Board awarded a contract to Powell Tree Care, Inc. of Elk Grove Village, IL for parkway tree maintenance for the trimming of parkway trees and for emergency tree removal services. The initial term of the contract ended April 30, 2012, with the option of four (4) annual renewals through April 30, 2016. Powell Tree Care, Inc. has performed satisfactorily throughout this contract. It is recommended that the contract be renewed in the amount of $99,850.85.00 for one (1) year through April 30,2015. The contract amount reflects a 0.S% increase in the Consumer Price Index (CPI). Funds for the 2014 Parkway Tree Maintenance Contract are budgeted in Corporate Account#101-3203-422-5608. Your concurrence with this recommendation is respectfully requested with subsequent forwarding to the Village Board for consideration. APPROVALS: Miarnowski, Catherine Sammarco, Vito Smalley, Sandy Carey, Joseph Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 1 of 1 RESOLUTION NO. A RESOLUTION ADOPTING THE FISCAL YEAR 2014-15 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS WHEREAS, a budget has been prepared and reviewed to provide Village services for the 2014-15 fiscal year; and, WHEREAS, the maintenance of a financially strong local government requires that a balanced budget be adopted to provide for the delivery of services to the community. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Fiscal Year 2014-15 Village Budget dated April 22, 2014 in the total amount of $1 15,705,294 as indicated in the attached Revenue and Expenditure Summary Comparisons, is hereby adopted. Section 2: That all resolutions or parts of resolutions in conflict with this Resolution are hereby repealed. Section 3: That this Resolution shall be in full force and effect from and after its adoption, approval and publication form as provided by law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk 04/15/2014 TO: Raymond R. Rummel, Village Manager FROM: Christine Tromp, Director of Finance SUBJECT: Recommended Budget- Fiscal Year 2014-15 BACKGROUND: The budget recommended by the Village Manager for Fiscal Year 2014-15 was reviewed at the budget workshop held on March 18, 2014. The recommended Fiscal Year 2014-15 budget for all funds represents a decrease of 24.6% or $34.6 million compared to the current budget due to capital projects. For accounting purposes, purchase orders outstanding as of April 30, 2014 may be rolled over into the new fiscal year. Most of the outstanding purchase orders involve construction projects not yet completed. By July, a detailed budget adjustment schedule will be provided that outlines the items requiring an increase to the Fiscal Year 2014-15 budget. The Finance Department will make a dedicated effort to rollover only those purchase orders that absolutely cannot be completed by the end of the fiscal year. Consideration to approve the Fiscal Year 2014-15 budget must be on the agenda for the April 22, 2014 Village Board meeting following the public hearing. A public hearing has been scheduled for this meeting at 6:45 p.m. Within 30 days after adoption, a certified copy of the approved budget and a Certificate of Estimated Revenues must be filed with each County Clerk. As required, a public notice (previously distributed) will be published in the Daily Herald by the Village Clerk in sufficient time to meet statutory requirements. APPROVALS: Bourdeau, Brian Tromp, Christine Keegan, Judy Roan, Matthew Created/Initiated Approved Approved Final Approval Pagel of 2 ATTACHMENTS: 1. A Resolution Adopting the Fiscal Year 2014-15 Budget 2. Fiscal Year 2014-15 Budget Revenue/Expenditure Summary Page 2 of 2 VILLAGE OF ELK GROVE REVENUE SUMMARY FY2012 FY2013pdd FY2015 Fund fi Actual Actual Adopted Bud et General Fund 101 $ 41,535,623 $ 44,667,368 $ 52,936,745 Emergen Management Fund 202 $ 144,044 $ 126,233 $ 110,450 Motor Fuel Tax Fund 203 S 978,757 S 941,943 $ L704,000 Recycling/Municipal Waste Fund 206 $ 1,052,853 $ 1,568,780 S 1,005,900 $ 970,000 Asset Seizure Fund 207 $ 14,599 $ 5,999 S 173,918 $ 300 Industrial/Commercial Revitalization Fund 208 $ 2,850,239 $ 2,793,283 $ 2,420,000 $ 2,410,000 Foreign Fire Insurance Fund 209 $ 84,436 $ 114,309 $ 117,250 S 116,750 Cable Television Fund 210 $ 381,174 S 406,637 S 404,500 $ 405,000 Capital Projects Fund 301 S 436,309 $ 2,843,544 $ 97,500 $ 3,675,000 Grove Mall Redevelopment - TIF 302 1 $ 1,087,603 $ 1,110,419 $ 1,120,000 S 1,150,000 Devon[Rohlwing Redevelopment - TfF 303 $ 526,587 $ 631,829 $ 700,000 $ 700,000 Residential Enhancement Fund 304 $ 3,309 $ 62,820 $ 70,500 $ 825,500 Busse/Elmhurst Redevelopment - TIF 305 $ - $ $ - $ 15,000 Capital Projects Debt Fund 402 $ 4,351,840 $ 37,852,217 $ 6,295,753 $ 6,340,000 Water and Sewer Fund 501 $ 12,880,751 $ 15,556,680 $ 15,951,500 S 18,604,000 Capital Replacement Fund 601 1 $ 588,735 $ 769,237 $ 895,870 $ 1,017,173 Firefighters Pension Fund 721 $ 6,856,241 S 8,075,228 S 7,736,500 S 9,353,088 Police Pension Fund 722 $ 5,670,690 S 7,908,313 $ 8,384,120 S 9,600,758 Village total $ 79,443,790 S 125,434,839 1 S 91,796,631 S 109,933,764 Elk Grove Public Library 204 $ 4,857,514 $ 5,313,765 $ 5,889,680 $ 5,758,903 Total Village and Library $ 84,301,304 S 130,748,604 S 97,686,311 S 115,692,667 VILLAGE OF ELK GROVE EXPENDITURE SUMMARY FY2012 FY2013 FY2014 F 2015 Fund 4 Actual Actual Adjusted Budget Adopted Budget General Fund 101 S 39,392,526 $ 43,387,195 $ 48,891,061 $ 57,219,352 Emergency Management Fund 202 $ 87,990 $ 61,764 $ 121,861 $ 123,967 Motor Fuel Tax Fund 203 $ 1,026,990 $ 812,713 S 1,345,662 $ 1,204,000 Recycling/Municipal Waste Fund 206 $ 1,037,879 $ 1,194,207 $ 1,898,994 $ 1,914,179 Asset Seizure Fund 207 $ 8,953 $ 9,233 S 180,871 $ 16,895 Industrial/Commercial Revitalization Fund 208 $ 3,585,958 $ 2,823,494 $ 5,650,809 $ 3,708,680 Foreign Fire Insurance Fund 209 $ 82,990 $ 78,104 $ 367,780 $ 295,030 Cable Television Fund 210 $ 399,135 $ 378,206 S 416,285 $ 483,683 Capital Projects Fund 301 $ 7,054,513 $ 1,166,832 S 7,117,074 $ 3,618,400 Grove Mall Redevelo ment-TIF 302 $ 709,089 S 723,716 $ 767,000 S 767,000 Devon/Rohlwing Redevelopment - TIF 303 $ 515,768 $ 620146 S 689,180 $ 690,000 Residential Enhancement Fund 304 $ 394,956 $ 78,537 $ 343,437 S 1,167,750 Busse/Elmhurst Redevelopment - TIF 305 $ - $ - $ $ 1,415,000 Capital Projects Debt Fund 402 $ 4,423,730 $ 37,862,579 $ 6,290,792 $ 6,300,120 Water and Sewer Fund 501 $ 10,704,711 $ 13,019,910 S 60,913,070 S 19,088,622 Capital Replacement Fund 601 1 $ 566,390 S 508,598 S 1,277,577 $ 1,682,000 Firefighters Pension Fund 721 $ 4,653,753 $ 4,915,263 $ 5,284,200 S 5,629,200 Police Pension Fund 722 $ 3,244,145 S 3,601,318 $ 4,284,000 $ 4,629,000 Village Iotal $ 77,889,476 S 111,241,815 S 145,839,653 $ 109,952,878 Elk Grove Public Library 204 $ 4,481,444 $ 5,182,942 $ 5,889,659 S 5,752,416 Total Village and Library S 82,370,920 $ 116,424,757 $ 151,729,312 S 115,705,294 AGENDA COMMITTEE OF THE WHOLE April 22, 2014 ROOM E Following 5:00 PM Executive Session NEW BUSINESS 1. Subject: Beyond Business Friendly Issue: Consideration of a presentation for Marketing Campaign the Beyond Business Friendly Reference: Beyond Business Friendly - marketing campaign Marketing Presentation 2. Subject: Special Events Policy & Application Reference: February 25 JPZ Minutes, Draft Special Events Policy, and Draft Special Events Application Issue: Consideration to initiate a Special Events Policy and Application process C: Mayor & Board of Trustees, Village Manager, Deputy Village Manager, Assistant to the Village Manager, Village Attorney, Village Clerk (3/6w/o), All Department Heads (7w/o), Cable Television Coordinator (a) 04/07/2014 TO: Mayor and Village Board FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Red Caffeine, formerly Desert Rose Design Studio (DRD) was awarded the contract to develop the Beyond Business Friendly marketing campaign tactics and implementation schedule. The plan was completed in late 2012. The Industrial Commercial Revitalization Commission (ICRC) approved funding for the implementation of the Business Friendly Marketing Campaign at their February 7, 2013 budget meeting. Recently, at their February 27, 2014 budget meeting the ICRC approved an extension of the contract for Red Caffeine to continue implementation of the plan in amount of $153,535 for fiscal year 2014-2015. The plan outlines a sustained multimedia campaign that includes unique web applications, social media, and traditional media. The goal of the plan is to create awareness around the Village's new brand image, Beyond Business Friendly. The campaign targets various audiences including,. current businesses located in Elk Grove, business looking to relocate to the Village, and real estate professionals working in the region. Since its launch, the campaign has had many successes which include: Launch of www.egvbizhub.com Made in Elk Grove Manufacturing Expo Increased social media and internet presence Garnering of national marketing awards At this time, the proposal is to approve the continuation of Beyond Business Friendly marketing plan under the direction of Red Caffeine at a cost of $153,535. The detailed marketing plan is attached. The campaign will be rolled out over the course of a year with individual tactics developed and funded as they are implemented. If you have any questions or concerns please contact Josh Grodzin, Director of Business Development and Marketing at 847-357-4005 or by email at jgrodzin@elkgrove.org. Page 1 of 2 BACKGROUND: Beyond Business Friendly - Marketing Presentation APPROVALS: Grodzin, josh Tromp, Christine Carey, Joseph Roan, Matthew ATTACHMENTS: ICRC Marketing Proposal Created/Initiated Approved Approved Final Approval Page 2 of 2 CAFFEINE MARKETINGPLAN BUSINESS FRIENDLY ELK GROVE VILLAGE. IL Year In Review 2012-13 f Goals & Audiences Brand Identities Online Presence Marketing Tools BBF Integrated Marketing Plan Results — Beyond Business Friendly j Recent Awards Expo Integrated Marketing Plan Results — Made In Elk Grove Expo ggagA @gffV@W7NgFdg§ 9@VW9Dqb pI:I:ALIh I WgAb) WD a 9W&Aft ft@ MIS 30 4 5 6 7-8 9 10 11 12 13-15 1 May 2012 - December 2013 3 GOALS AWARE E30 Positioning EGV as Beyond Business Friendly RIETENTMN Current Business ATTRACTION New Businesses & Brokers PLAN INTEGRATION All the EGV assets — One Plan TARGETING CURRENT o MSHCEMB [MEW o USHEBB CO�Iti MIEM ° L 4 -.1', BUSINESS FRIENDLY ELK GROVE VILLAGE, IL biz hu�,- EGVbizhub.com ELK GROVE VILLAGE, IL o6P� j9 ° Elk Grov ELK GROVES 61tes ral�l Sites -� 1 9 C'{ b huh-. 6. L9DV6 NWOE IL lildilYrl Vct-cm� Lc tIC Ell Crcv� Vr Icgc L.""12' .L brzhub.. FADE IN ELK GROVE MANUFACTUR010 EERO E011 - c E4 i 'C"Y`�� 0 0 biz hn_ GgvDIrALD,COT AN CKCC69NY. 10VIMItOw Aut BUSINESS FRIENDLY C:S. r . ELljl/<, GROVE VLCLAGE DIRECT MARKETING • Email • Direct Mail • Advertising SOCIAL MEDIA • Twitter • Google Plus • Facebook Integration PUBLIC RELATIONS • Print Publications • Online Platforms EXPERIENTIAL • New Business Meet & Greet • BBF Lunch & Learns • Internal Brand Launch • GOA Brand Launch � waoc � s c uve uGpJ4(11�0.1 u'J 6aeB.:O]D O D&Hef&d CRAWS CHICAGO BBSIBESS. EMAIL ENGAGEMENT EGVbizhub.com ANALYTICS Open Rate: 27% - 34% i �- f 5 months: Sept — Dec, 2013 (Industry average 17% - 31 %) it Unique Visitors: 802 Click Through Rate: 10% - 24%�-i Visit Duration: 5:43 minutes (Industry average 2% to 5%) Businesses Listed: 4,360 SOCIAL MEDIA Members: 102 EGVbizhub Visits ;. Twitter .,= Followers: 232% Increase-= Mentions: 39 '� I Retweets: 14 Tweets to 68% new contacts, 32% existing contacts =� Tweets are 51 % conversation, 49% updates Audience is 69% male between ages 45-54 ,°,Y Aug Sep o«° No. o°° T,° Facebook New Likes 96% Increase EGV OCCUPANCY RATE PRESS COVERAGE 9142°'° so.1 z°r° <. DH Business Ledger - EGVbizhub '- article print and online 8751°'° Vimeo — EGVbizhub.com Featured in --- - - an Economic Development Webinar 2010 2011 2012 2013 10 2012 i Elkgrovesites.com won 2"d place for best Economic Development "aslolthe Yldm Website from the Mid America Economic Development Council l 2013 N INTIhyWRMAI Elk Grove Village Business Resource Guide won a Bronze Award [C9NWVC DEM01afINT for best Special Purpose Brochure by the International Economic '!hc ILnxr n(AnunlcJom mld L.dmhip Development Council The Elk Grove Book won 2"d Place for Community Promotion & Marketing .Th.0.1011h.mid.. Program from the Mid America Economic Development Council 2014 2014 Honoree in The Daily Herald Business Ledger's 2014 Annual Awards for Business Excellence 11 BRANDING • Logo Design • Website Design ONLINE PRESENCE • Website • Social Media • Online Registration DIRECT MARKETING • Email • Direct Mail • Advertising PUBLIC RELATIONS • Print Publications • Online Platforms PRINTED COLLATERAL • Exhibitor Brochure • Badges LARGE FORMAT GRAPHICS • Signs & Banners • Booth Display a _ t suElDxs 9GVG 1H8 DAtE 4p ExCLUQIVO lMV11491Op MADE IN ELN GROVE _ M V•flY�u••I�q lOp � �. , "Ja� zaa— O N •r.+.• r N4Df LP fLM G0.CVQ . pPM1PY(f41P1p0lviP'$QIl tma�� CfWN9S CHICAGO BUSINESS. 12 EXPO ENGAGEMENT ONLINE ANALYTICS Exhibitors: Unique Visits: 2,699 ` Sold out by August - 90 Booths Visit Duration: 5:51 minutes Attendance: O_ 907 Registered Attendees PRESS COVERAGE 400+ Business Cards Business Ledger —Pre expo DATABASE ACQUISITION in newsletter and website +647 unique email addresses Daily Herald — Front page, full article 1000's added via Manufacturing Database of business section post expo coverage Crain's — Event listing Over 84% Of Exhibitors Rated the Expo Good to Great POST EK o o SURVEY RESPONSE Over 80% Of Exhibitors Would Recommend Exhibiting to Other Manufacturers Highest Rated Outcome Developing New Leads Over 84% Of Exhibitors are Interested in Exhibiting Next Year fly �} " "pp'y�---_---- !1�! or-7- p "Overall, it was excellent, well organized, everything run smooth. I Would like to see more of these events made available to us. Next year, please count on us being there." - Gladys, E-M Metal Fabricator ,�» "We made quite a few relationships that have potential significant opportunities." - Steve Hund, President, Paradigm Development 14 -� J -ig sr s?E SIfZ ik STEP.if _1 "I came to support my friends and didn't expect to get a lead as an attendee!" - Nick Ospina, Janler Corporation "We didn't know what to expect, but the first person to visit our booth was a potential client." - Sul Roy, Vice President, Imagineering ■ 15 2014=1 SIH Moving Forward 16 GOALS A nn FEN Positioning EGV as Beyond Business Friendly Destination For Manufacturing IRl�T��NTION Current Business ATTRACTION New Businesses & Brokers TARGETING Websites, Email, Social Media & Tradeshows SSEO NEW o MMNESSCE8 rp Year of Engagement YOUR BUSINESS SHOULD BE HERE CONTENT DEVELOPMEN T RESOURCE HUBS INTEGRATED MARKETING DELIVERY 19 Establishing thought leadership with topics of concern to the business community TOPICS: �— . e a) a a r o• a u n q 1. a ) r• r n a • Workforce Hiring, Training, & Development a a b n .n agpregn a a b nmgvunba a n a a tl n n oUpla pO latl Tan n a a a a o b a an a n oa n a n H b n • Access to Capital - Grants, Financing, & Other Funding • Technology & Innovation Trends """m' _ " 1 . > 41 4 '.a. s.•rrr nr aala nbU a 11•alan • Process Improvement . .nan sab onab ..ova san • Supply Chain Management & Logistics • Procurement ., f a. r r) a r a s )o n p n e• •) a r p n ,�•an dawn <). mW arms .gvpl)nnn .,ro n tl n a n a vs a a b a b a .o mn a a b a • Sales & Marketing naa,aaba aann aaaann �a • Economic & Business Climate „ r a .'a • r r o a a. 0 o 1 a a 1•• p n n -o Ir n n g p q • O g a q a a � g p u r n n q . nnnnnna ,rno<amna •anana�aa .an 20 Theme: EGV Insider Goal: Awareness Target: EGV Employees • Highlights news and happenings • Features short stories to increase awareness of business tenants • Spotlights "Beyond Business Friendly" in action - Partnership, Professionalism, Proactive Problem Solving, and Politeness • Unifies staff behind "Beyond Business Friendly" mission 06CbeF201] l':Hcrne t>:a I u a � is d Rq k4 V tr�n: p u.f. sn ee v.J R fiery egvw::rbmacf.v owm wyo t•=:_+a L.rV.::n,e:uy:n..:Fa cm Nrr�[i-semq. tteenq [cuv' W...eAa:u.pCe .: V:ae"x:u..e.�bw[mvv^va �Ce )vG . BUSINESS FRIENDLY What does it mean? '4r;J {::I v:Ci FI w.:yY-t'%:�%Ope�ry:te:t[S.V w]I:n¢.rrrmyea [n. f:Nu.S.rt! fLu.v V.:p'y^rf-..rt+snr at.vn. •y':ee ra [e rt[2p co]nrMaa cuv�.F�.u<21<on:.xn:ynK�ya w:L�. S4 no.,..au.�..rr�,:vV�' ntaJm�ppa[,sra ntlw` The [w ncy::r Nutaza: x:.: Lwrrm.e m m:J w up:mn rm tnw a. ¢ u. l4vOitHub.[wn tM:ro NeM 1n tlY Lmu Hm¢It[[uNg E.yo. Marketing Metrics pn�uuEecb:vt:,7 [.wp¢pt.[I UM t1va:'+uvtY aherez`riy [vuen[a ...v cla: euw G.'4 wL+` 21 "Thanks for this edition of the EGVbizhub email. Theme: In Case You Missed It The second link: "Free Resources..." is very helpful!" Goal: Retention & Attraction Target: EGV Businesses Manufacturing Community • Lead story focuses on practical resources, tools, info - for ex., "Access to Capital" in February is about Advantage Illinois program • Special emphasis on manufacturing • Features Strictly Business video • Call to Action to become a EGVbizhub member • Provides value to local businesses and manufacturing community - Margaret Kozlowski, AM Precision INE Vt1ve4 W _. Nuts and Bolts Behind EGV Manufacturing You would be amazed at wael m made in Elk Gmva Waage L=,gj6loty' .Free Resources Help You Mire-9 Train for Less... worklomo dovolapmem export ahatee tes to offset the rums of h;", tmm.ng and retan.mg employees. LS=e r"'we,... We want to Near Your Business Story) wnro r_wa:^raoaatc:.:wnm u+:+��c-.rnasurcur suamae u W.=ti>dn oC:oa�cvrrae „YS'_Yen>.ev p^,p lCs a6+r��eY bY.�c m:is�n � pememum tle E��G.v.oa':_'ye marcv canmr_y, amaa.:ur�daxc� rwfOmry 22 Theme: Block Party Goal: Retention Target: EGVbizhub Members & Non Members • Drives traffic to EGVbizhub.com: Interact (Members) or Join (Non -Members) • Encourages engagement among Elk Grove Village businesses • New for 2014: "In Case You Missed It" will always show the lead story topic in action - for example, February is about a local business's experience tapping a federal funding program Join our online d��i�$=oa0000��P BLOCK,%OAR 1 1 Doar Josh. blz h J' A.0dACk Wf1Y f$YW!W]illC'S. Ju111 AO YO'] WOLLG GI a Y.00M IcnY� VW C,M nW: CdlnfCl W IN YOW W9i�835 naBldmm 4a+�Y aW ram,: y a� E4iYR3L45�N• Our �nr-.n a r� d h,Y Ovn 8,500 E n Gm.n b�c.nuap. Ono W lnem �s yW rs!!o:n rm�y, c4m your GIJTpO ora yrJJ;�yy�n roam"mpm(•p, lYs FREE bjv n Oaanwn.c w.:.::wernBto fusrj,cM Un EQVCiw�t breadym.Iw YW How it Works... 16msC1srjdabrdald ISIBIOAl IBe E6V Bldfi;b bbnfiriNbe.nde L'bduleflde wRidanEdinz fr etybeCL_rts dcsn (APSL•fF1. Claim your business today> BeeyoAA BUSINESS FRIENDLY 23 Theme: Top 10 Reasons Why Your Business Should Be Here Goal: Attraction Target: Manufacturing Businesses with Expiring Leases • Reaches prospective new tenants - special focus on manufacturers • Theme: Top Ten Reasons to move to EGV — facts backed up by testimonials/stories • Testimonials/stories will enhance Elk Grove Sites and EGVbizhub — show real -life great experiences of EGV businesses IAf4uWMIMq�Mbe ' ... - ANbe,ebmlemelamm.� ��'��LT. \95fU"Kal 40WINneYYalY1M11eM1YY1N I, hoe 14uele �� W Jb m11 W �� !"•""�""' 0.11u1M4uM0Aa � f.YwlYhYe146en"rmluuofw 4 f6YW ppip vuob b4�nlvmMarlmeu . �� A4pIMeWMl6AYS ' . - LhYWIYYaIed NBlNlma¢N till r N: 1 We We ' TOP 1 0 REASONS WHY YDUR SHOULD81HERE MK400 i4jChWWNI O/JIEI 4 } CNcaOo 94ckMw4p 6cmE TI[MaIY Iw o�N7 �ow�ea-x�voi fl nen�w�gt�l!2 ii.�, ccr>-._CtJ�7CJ 24 Theme: Welcome Kit Goal: Awareness & Attraction Target: New EGV Businesses & Prospects • Rework the current welcome kit to be cohesive with the "Beyond Business Friendly" look and messaging • Ensure a strong, positive impression once new businesses arrive • Introducing improved process Suet BUSINESS FRIENDLY "St�, ELK GROVE VILLAGE., IL �f - �'#^r'`��+":.•i4 III ' 25 Theme: Busse / Elmhurst Road TIF Redevelopment Project Goal: Attraction Target: Real Estate Professionals & Developers Presentation and Brochure that • Outlines how program will work • Addresses common misconceptions • Shows how it is a partnership program - "win -win" for all economic and real estate development stakeholders • Clearly demonstrates qualifying expenses 26 Destination Manufacturing Goal: • Target: Regional Non-EGV Manufacturers o ;Destination Various Influencers in Economic Development MANUFACTURING Real Estate Brokers & Developers Political/Government • Positions EGV as a major hub for manufacturing in the bq►11 region, state and nation • Includes statistics and testimonials to show why EGV and Illinois are ideal locations • Extends Beyond Business Friendly mission to manufacturing by illustrating how EGV develops creative solutions to address the industry's hot -button issues 27 Theme: EGVbizhub Goal: Retention & Attraction Target: EGVbizhub Members Non Members New Businesses Real Estate Professionals • Content Updates • User Experience Updates • Responsive Design for browsing on tablet and mobile M Intelligence Gathering Influencer Engagement Thought Leadership Linked M 29 Sharing EGV Success Stories • Press • Industry Publications • Manufacturing Associations • Government j ThicagA :1- Tribune _. Chlcago®ushwss.cam CRAIN'S CHICAGO BUSINESS. IMECO, D&Iffei td Big Picwre, Iwua) F'iw.us tma90 De�gnWorld t9,2` ASSEMBLY ?/D 0 MANUHKruRtNc NEWS ILU IMI I�IACHINE.Ww. TOOLS.COM;jM design .M M} 30 Exhibit at Trades hows/Conferences/Association Events Hosted/Co-Hosted Lunch & Learns: EGVbizhub, Business Subject Matter Experts 31 kill ELK GROVE Sites ELK GROVE VILLAGE, IL EGVbizhub.com ILIt11P1LCT1lRTlyb 1" Site Visits t Click Through Engagement 0 r10 Illinois Industrial and Coma lSines-Cones Search all ®Illlnals i IMus o and &—in l... i', - n-- 11� ®I ms.11 •ww.aoogl min 1111nol,.1Mnn dlianeu GO.',Sle Illinois Industrial and Commercial Sites Web News Images ShoMon9 Mal hn.- Sevtlt too O hYzi t, ",var ..,w2) ill [ttdR�l Elk Grove Villeoe. Illinois Industrial and Commorclal Sltes and.. Ads O svww.elkgroveshes.." 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V,u, AVM' Mlctneo[. 32 EGVbizhub Maintenance & Enhancement Content Development Retention Campaign Attraction Campaign Search Engine Management Social Media Public Relations Experiential Marketing EGV Marketing Assets Program Management TOTAL $12,335 $27,100 $26,800 $9,600 $11,100 $10,200 $9,000 $6,600 - $101800 $30,000 $153,535 33 j U -"ed CAFFEINE marketing + technology 34 ELK GROVE VILLAGE JPZ COMMITTEE MEETING February 25, 2014 6:00 PM JPZ Members Present: Sam Lissner, Village Trustee, Chairman Jeff Franke, Village Trustee Chris Prochno, Village Trustee Staff: Ray Rummel, Village Manager Matt Roan, Deputy Village Manager Joe Carey, Assistant Village Manager Chuck Walsh, Deputy Police Chief SPECIAL EVENTS APPLICATION & POLICY Chairman Lissner called the meeting to order at 5:00 p.m. The Committee met to discuss the creation of a new Special Events Application and Policy. The focus of the meeting was centered around several key policy decision. The first of which was whether or not the JPZ felt there was a need to create a formal Special Events application process. From a staff perspective, this application is important on numerous levels. For the sake of planning, the more information we have up front the better it is for us to cover all of our bases and make sure that there are things that do not slip through the cracks so that the event can run as safe and smooth as possible. The application process puts everything on the table up front, so that we are not searching for answers days/hours before an event starts. It was the consensus and recommendation of the JPZ to have staff move forward with a formalized application process. The second item for discussion was whether or not the Village should charge any fees for the application process in which the Village is not directly running/operating? It was the consensus and recommendation of the JPZ to charge a nominal fee, but allow for an opportunity for community groups to bring those requests to the Village Board for possible fee waivers. The final item for discussion was whether or not the Village should be expensing outside organizations for the Village's direct costs (personnel & material) for special events in which the Village is not directly runningloperating. After a lengthy discussion, it was the consensus and recommendation of the JPZ to expense all outside groups and organizations for the Village's direct costs. The meeting adjourned at 6:45 P.M. C: Mayor and Board of Trustees, Chairman and Members Zoning Board of Appeals, Village Clerk, Village Manager, Deputy Village Manager, Assistant to the Village Manager, Director of Community Development, Village Attorney. DRAFT - SPECIAL EVENTS POLICY VILLAGE OF ELK GROVE VILLAGE SPECIAL EVENTS POLICY SPECIAL EVENTS BY THEIR NATURE REQUIRE ADVANCED PLANNING. SUCH PLANNING INVOLVES EXAMINATION OF THE IMPACT TO HEALTH, SAFETY AND WELFARE OF THOSE ATTENDING, AS WELL AS IMPACTED BY THE EVENT. THE PURPOSE OF THIS POLICY IS TO ESTABLISH PLANNING REQUIREMENTS AND PROCEDURES FOR EXAMINING THE VARIOUS IMPACTS ASSOCIATED WITH THE SPECIAL EVENTS. !pVE VI1� April 1, 2014 Page 1 of 16 DRAFT - SPECIAL EVENTS POLICY DEFINITIONS: For the purpose of this Title and future amendments thereto, certain terms and words are hereby defined. Whenever the following words, terms and/or phrases are used, they shall have the meanings respectively ascribed to them as specified below, except where the context indicates a different meaning: COMMUNITY EVENT: Means a special event which is a Village -sponsored community event or a Village non -sponsored event. COMMUNITY EVENT SIGN: Means a banner or posters used to promote a community event, displayed at Village designated locations or on Village -owned or designated community event signs. COMMUNITY ORGANIZATION: Means a non -for -profit or governmental organization located within the corporate limits of the Village or sponsored by qualifying charitable, civic, or governmental organizations which seek to strengthen and enhance certain aspects of the community and to strengthen Elk Grove Village's identity. CORPORATE AUTHORITIES: Means the Mayor and Board of Trustees of the Village of Elk Grove Village. EDUCATIONAL ENTITY: Any state, regional, local, religious, or private educational entity, including but not limited to School District 54, Community Consolidated School District 59, Queen of the Rosary Catholic School, Township High School District 211, Township High School District 214, Harper College, Oakton Community College, Dominican University, etc. EVENT: A parade, public assembly, special event, or similar activity requiring a permit. EVENT MANAGER: Means the person responsible on behalf of the sponsoring organization and/or permittee for managing the parade, public assembly, or special event and ensuring that the sponsoring organization and/or permittee and all participants and spectators comply with all the permit conditions, the Village Code, and all other requirements applicable to the sponsoring organization and/or permittee and the proposed Event, and the permittee and the Village Liaison responsible for coordinating all of the submittals required by or requested by the Village. EXHIBIT: Means an object or collection of objects shown in an exhibition, display, fair, etc. GOVERNMENTAL ENTITY: Any state, federal or local government entity created either by state or federal law, including but not limited to the Village of Elk Grove Village, Elk Grove Public Library, Elk Grove Park District, Elk Grove Township, Cook County, State of Illinois, etc. OTHER EVENT: Means a special event which will be held, in whole or in part, within the Village and /or which will require the use of special Village services, and: 1. Which is held primarily outside of the Village; or 2. Which is held within the Village but not meeting the criteria for Village sponsored, or Village endorsed or Village non -sponsored; or 3. Which may or may not be organized by a community organization; or 4. Which is of limited economic, cultural and social benefit to the Village. Page 2 of 16 DRAFT - SPECIAL EVENTS POLICY PARADE: Any march, ceremony, show, exhibition, pageant, or procession of any kind, or similar display, upon any public property in the Village where the number of participants and/or spectators is expected or may reasonably be expected to exceed one hundred (100) or more persons and/or vehicles. PERMIT: Means a non -transferable permit issued by the Village to hold a special event, parade, or public assembly in the Village. PERMITTEE: Means any person or organization that has been issued a permit. PERSON: Means any individual, partnership, association, organization, or corporation. PRIVATE ENTERTAINMENT EVENT: Those events of a temporary nature, provided for an exclusive or invited group of a limited number of attendees, held on suitable premises, does not exceed approved occupancy limits, not intended for the general public, operated without a fee, minimum order, admission, or other charge assessed to attend. PUBLIC ASSEMBLY: Any congregation or gathering of persons held outdoors and upon any public property for the purpose of hearing or observing individuals or demonstrating views on a topic, either verbally or nonverbally, in the Village where the number of participants and/or spectators is expected or may reasonably be expected to exceed one hundred (100) or more persons and/or vehicles. PUBLIC PROPERTY: Any public rights -of -way or any property owned by or dedicated to the Village. SPECIAL EVENT: Means an event which will be located, in whole or in part, within the Village and/or which will require the use of special Village services. SPECIAL VILLAGE SERVICES: Means services provided by the Village during any parade, public assembly, special event, or similar event, which are in addition to, above and/or beyond the respective level of such services and/or operations normally provided by the Village, which services may include, but are not limited to, any of the following: street closures; provisions of barricades, trash or recycling receptacles; special parking signs, special electrical services; special police protection, special fire/EMS protection; or use of Village vehicles and/or equipment. SPONSORING ORGANIZATION: Means any partnership, association, organization or corporation, including the Village, which is the permittee conducting, or the proposed permittee desiring to conduct any parade, public assembly, special event, or similar event. SUPPORT STRUCTURES: Means any temporary structures erected in connection with any parade, public assembly, special event, or similar event, including but not limited to stages, scaffolding, bleachers, tents, stands, and/or booths. VILLAGE: Means the Village of Elk Grove Village, Cook and DuPage Counties, Illinois. VILLAGE CLERK: Means the Village Clerk or Acting Village Clerk or the Village. VILLAGE CODE: Means the Village Code of the Village, as amended from time to time. VILLAGE LIAISON: Means the Village staff member assigned to function as the primary Village contact for an event. Page3of16 DRAFT - SPECIAL EVENTS POLICY VILLAGE MANAGER: Means the Village Manager of the Village, or his or her designee. VILLAGE NON -SPONSORED COMMUNITY EVENT: Means an event which will be held within the Village and/or which will require the use of special Village services, and: 1. is open to the public; 2. certain elements of the event occur in the Village or on public property (at minimum, the event will either commence or end in the Village); and 3. is organized by a community organization; and 4. is community -oriented and includes activities that attract people to or retain people in the Village and/or increase business activity, tourism, and/or awareness within the Village; and 5. the event is organized and held with an objective of serving as a fundraiser for the organization, but the event does provide some level of economic, cultural, or social benefit to the Village. VILLAGE SPONSORED COMMUNITY EVENT: Means an event which will be held, in whole or in part, within the Village and/or which will require the use of special Village services, and: 1. occurs within the Village; and 2. is open to the public; and 3. is supported by the Village as evidenced by either inclusion in the Village budget or through Village Board approved marketing efforts directly identifying Village support for the event; and 4. is solely sponsored by the Village, or is cosponsored by the Village in conjunction with a community organization, and which the Village is listed as a sponsor or co-sponsor and listed on all promotional and marketing materials; and 5. the event is organized and held with the primary objective that creates activities that attract people to or retain people in the Village, to foster community spirit, to increase business activity and tourism, and/or to provide other economic and/or social benefits to the Village. AUTHORITY TO WAIVE REQUIREMENTS: The Corporate Authorities of the Village may, in their sole discretion, waive any provision(s). PUBLIC ASSEMBLIES LIMITED; PRIVATE FUNCTIONS PROHIBITED: A. Private functions shall be prohibited on public property, except when expressly approved in advance by the Corporate Authorities of the Village. B. Public assemblies shall be prohibited on any public property where it is anticipated by the Village Manager that such event may substantially interfere with the normal course of business or traffic within the Village. PUBLIC CONDUCT; PARKING RESTRICTIONS: A. Interference with Parade, Assembly, or Special Event: No person shall unreasonably hamper, obstruct, impede or interfere with any parade, public assembly, special event, or similar activity, or with any person, vehicle or animal participating or used in any such activity. B. Driving -Through Parade, Assembly, or Special Event: No driver of any vehicle shall drive between the vehicles or persons composing a parade, public assembly, special event or similar activity when such vehicles or persons are in motion and are conspicuously designated as a parade, public assembly, special event, or similar activity. Fire and Police vehicles and ambulances may interrupt a parade, public assembly, special event, or similar activity in an emergency situation. Page 4 of 16 DRAFT - SPECIAL EVENTS POLICY C. Parking On Route or In Location: The Chief of Police or Corporate Authorities shall have the authority to prohibit or restrict the parking of vehicles on or along public property or part thereof constituting a part of the route or location of a parade, public assembly, special event, or similar activity. The Chief of Police or Corporate Authorities shall order the posting of signs to such effect, and it shall be unlawful for any person to park or leave unattended any vehicle in violation thereof. PERMITS REQUIRED: A. It shall be unlawful for any person to conduct a parade, public assembly, special event, and/or other similar activity, within the corporate limits of the Village unless a permit has been issued. B. No parade, public assembly, or special event, or similar activity is permitted on any public property in the Village unless a permit allowing such activity has been obtained. This shall not apply to students going to and from school classes, or participating in educational activities under the immediate direction and supervision of school authorities or governmental agency acting within the scope of its functions, nor shall a permit be required for normal or scheduled activities of the Village. All permits issued are non -transferable and can only be used on the designated dates and times approved by the Village. EXEMPTIONS: A. Elk Grove Village governmental entities shall be exempt from special events licensing and fees, with the exception of labor and materials. B. Elk Grove Village educational institutions, approved or authorized by the State of Illinois, shall be exempt from special events licensing and fees. Should a special event that is not part of the normal course of operation take place on the property associated with the educational institution, and should that event require the closure of street, traffic control, erecting a temporary structure, temporary signage, electrical hookup, temporary vending and/or food services, and/or other Village services as deemed necessary, special event licensing and fees may be required. C. Elk Grove Village religious institutions, recognized by the State of Illinois, shall be exempt from special events licensing and fees. Should a special event that is not part of the normal course of operation take place on the property associated with the religious institution, and should that event require the closure of street, traffic control, erecting a temporary structure, temporary signage, electrical hookup, temporary vending and/or food services, and/or other Village services as deemed necessary, special event licensing and fees may be required. D. Private entertainment events held at private residences are exempt from the special events licensing and fees. Additional licenses and permits may be deemed necessary. E. Private entertainment events held upon business or corporate grounds or upon a private premises, intended to cater to a select group of attendees, are exempt from the special events licensing and fees, unless the event requires closure of street, traffic control, erecting a temporary structure, temporary signage, electrical hookup, temporary vending and/or food services, or other Village services as deemed necessary. Page 5 of 16 DRAFT - SPECIAL EVENTS POLICY FILING OF APPLICATION: A. Any person wishing to secure a permit shall submit an application to the Village to obtain such a permit, which application shall identify, among other things, the details of the event and permits which may be necessary or required to hold such event, as well as the name of an "event manager" for the proposed event, who shall be the primary contact between the permittee and the Village in coordinating the submittals requested by or required by the Village. This applies to all parades, public assemblies, special events, and/or other similar activities, including community events, as well as all other events held in the Village and requiring use of public property and/or special Village services. Any person seeking to secure a permit shall submit an application to the Village not more than one hundred twenty (120) days nor less than sixty (60) days before the date for which a parade, public assembly, special event, and/or other similar activity is proposed is such parade, public assembly, special event, and/or other similar activity will utilize a State right-of-way, and not more than one hundred twenty (120) days nor less than sixty (60) days before the date any other parade, public assembly, special event, and/or other similar activity is proposed. B. Applications for permits shall be made to the Village Manager's Office on forms prescribed and furnished by the Village. The Village Manager may request additional information from the applicant. An application will not be considered filed until all required and requested information is submitted. The Village Manager is authorized to establish rules, regulations and procedures for the processing of parade, public assembly, and/or special event applications. C. In order for any application for a permit to be reviewed by the Village Manager or the Corporate Authorities, it must contain any and all information and requested materials, as well as other information and material which the Village Manager may deem necessary. D. The Village Manager shall have final approval authority of all applications for permits issued, provided, however, if a parade, public assembly, special event, or similar activities will require the use of a portion of a public property and/or special Village services, the approval(s) in advance of the Corporate Authorities shall be required for use of any such public property, or for the use of special Village services. E. The application shall be accompanied by a non-refundable permit application fee in the amount established from time to time by the Corporate Authorities. CONTENTS OF APPLICATION: Any application for a parade, public assembly, or special event permit filed with the Village Manager shall contain, include, or be accompanied by the following information: A. The name, address and phone number of the person signing the application, the proposed permittee, and the applicant's event manager. B. A description of the event that will be conducted. C. The dates, times, and location of the event, including but not limited to the hours that the event will commence and terminate, the location of the assembly area, the time when the participants will begin to assemble, and/or the times necessary for any assembly and/or dismantling of any support structures. Page 6 of 16 DRAFT SPECIAL EVENTS POLICY D. The estimated number of people who will be in attendance at the event. E. A statement as to whether food and/or alcoholic beverages will be sold or available during the event. If food and/or alcoholic beverages are proposed to be sold or available during the event, the permittee shall be responsible to obtain the respective necessary permit(s), license(s), and/or approval(s) from the Village, from the applicable county health department, and/or such other applicable agencies for the sale of same and provide to the Village a copy of said permit(s) and/or approval(s); F. The route to be traveled, if any, including the starting point and the termination point, if any. G. The approximate number of persons, animals and vehicles expected to participate in the parade, public assembly, special event, or similar activity. H. A statement as to whether the parade, public assembly, special event, or similar activity will occupy all or only a portion of the width of the streets proposed to be utilized. I. The interval of space, if any, to be maintained between units of such parade, public assembly, special event, or similar activity. If the parade, public assembly, special event, or similar activity is intended to be or will be held by and on behalf of or for any person, partnership, voluntary association, corporation or other organization other than the applicant, the applicant for such permit shall file with the Village a communication in writing from such person or from an authorized and responsible leader of such organization authorizing the applicant to apply for the permit on behalf of such person or organization. K. A statement identifying the special Village services, if any, the applicant will either request or will be required to provide. L. A copy of the tax exemption letter issued for any applicant claiming a tax-exempt non-profit status. M. Proposed traffic and pedestrian circulation plan N. Number and location of portable sanitation facilities, when appropriate, and other equipment or services necessary to conduct the event, giving due regard for participant and public health and safety and the requirements of the Americans with Disabilities Act. O. The number of persons proposed or required to monitor or facilitate the event, including provisions for spectator or participant control and direction. P. Provisions for first aid and emergency medical services, based on risk factors attendant to the event. Additionally; the permittee may be required to provide a safety plan detailing severe weather sheltering or how the permittee will clear the area in the event of an emergency. Q. Except with respect to an application for a Residential Neighborhood Block Party, a statement naming an insurance company approved by the Director of Finance that will issue an insurance policy for public and general liability in the amount of $1,000,000 naming the Village, its officers, employees, and agents, as additional insured for the event, as well as an agreement (in form approved by the Village Attorney) by the permittee and sponsoring organization to indemnify and hold harmless the Village and its officers, employees, and agents from all losses, Page 7 of 16 DRAFT - SPECIAL EVENTS POLICY damages, injuries, claims, demands and expenses arising out of the operation of the event or the condition, maintenance and use of the public property involved with the event; R. Such other information as may be reasonably necessary to determine compliance, including but not limited to: 1) A statement as to whether in the past the applicant has been granted such a permit from the Village; 2) A statement as to whether a similar permit has been granted by any other municipality in Illinois within the preceding two year period; 3) A statement as to permits granted by any other state, municipality, governing body or licensing authority, and a statement as to whether any such authority has ever revoked or refused to issue or renew such a permit, to the permittee, event manager or to the sponsoring organization, and an accurate statement as to the reasons for any such revocation or refusal; and 4) A statement as to whether the permittee, event manager and/or the sponsoring organization seeking such a permit has ever been convicted of a felony and, if so, the nature of the offense and the punishment or penalty assessed. S. A sworn affidavit that all information provided on the application is complete and truthful. T. In the event an event includes activities for which a vendor's license and/or liquor license is required, the applications and fees for such licenses, as well as any other license(s) which may be required, shall be flied simultaneously with the application for the parade, public assembly, or special event permit and payment of all applicable fees for the permit and related license(s). U. Any additional information which the Village Manager or the Corporate Authorities shall find reasonably necessary to make a fair determination as to whether a permit should be issued. PROCEDURE FOR REVIEW OF APPLICATION; LATE APPLICATIONS: A. The Village Manager will assign to each event a Village Liaison who will assist the applicant throughout the application process and will be the primary contact. Upon receipt of an application for a permit, the Village Manager shall forward the application to the Village Liaison he or she specifically selects for such event. Each applicant will be required to identify, as the applicant's primary contact, an event manager to coordinate the application process and implementation of the event. The event manager will be notified by the Village Liaison if the event requires additional permits such as, but not limited to: a tent permit, temporary food permit, electrical permit, or liquor license permit, all of which must be obtained before an event permit will be issued. In turn, the Village Liaison shall forward copies of the application(s) to the Chief of Police, Fire Chief, Director of Community Development, the Director of Public Works, and/or any other departments of the Village which may be affected by the event. Following review by each department of the application(s), the Village liaison shall coordinate the comments and recommendations from the various departments and submit such information and make recommendations to the Village Manager. Each Village department shall analyze the application in light of: Page 8 of 16 DRAFT - SPECIAL EVENTS POLICY 1) All proposed permittee and related vendors license applications accompanying the application for permit, which applications and licensing regulations shall comply in all respects with Village regulations, unless specifically approved by the Corporate Authorities. 2) Each vendor must submit proof of a valid retail sales tax number issued by the State of Illinois, or otherwise provide evidence of compliance with the Illinois Retailer's Occupation Tax Act, if applicable. 3) Food vendors must submit proof of a valid permit issued by the applicable county health department. 4) The proposed permittee and proposed liquor vendors, if any, must submit liquor license application(s) complying with all of the requirements of this Village Code. 5) Tax Exempt Letter (not applicable to a residential neighborhood block party): If the permittee or sponsoring organization is a not -for -profit organization, a copy of the tax exempt letter for the organization must be provided. B. The Village Liaison shall supply the event manager with a list of permit requirements and additional permit applications, if applicable. C. After receipt and consideration of the recommendations from all other department heads, the Village Liaison shall make a recommendation to the Village Manager who shall consider said recommendations and shall distribute to the Corporate Authorities copies of the application and the recommendations of the Village Liaison and department heads, together with said Village Managers recommendation pursuant to Paragraph D hereof. D. The Village Manager shall issue his or her approval or disapproval of an application for permit, based upon a review and consideration of the written recommendations and/or objections of the appropriate Village departments and that of the Village Liaison. If the event is a Special Event, the Village Manager shall approve or disapprove the application based upon his or her determination as to whether the proposed event is in the best interests of the Village and its residents, and based upon the criteria set forth below. If an event will require use of a portion of any public property, the Village Manager shall submit his or her recommendation of approval or disapproval to the Corporate Authorities for their consideration and action thereon, again, based upon the criteria set forth below. The criteria to be met by the applicant shall include, but are not limited to, the following: 1) The applicant has complied with all of the requirements of this Village Code and the applicable rules or regulations promulgated there under, including but not limited to the following: a) That all requirements of the application have been met, the application is complete, and the information provided is true and correct: and b) That neither the proposed permittee nor the event manager has been convicted of a felony. 2) The proposed event will not substantially or unnecessarily interfere with traffic in the area; Page 9 of 16 DRAFT - SPECIAL EVENTS POLICY 3) There are available at the time of the event a sufficient number of police and/or volunteer personnel to provide adequate police protection, traffic control, and/or crowd control for participants as well as spectators; 4) The concentration of fire/ EMS and/or police required at the event will not prevent proper fire and/or police protection, fire protection, and/or EMS service to the general public; 5) The event is not being conducted for an unlawful purpose; 6) The event will not subject the surrounding neighborhood to an unreasonable degree of noise, littering or parking difficulties, or other adverse conditions in light of the character of the neighborhood; 7) The event will not conflict with any other event which has been previously scheduled; and/or 8) The event will not need any other additional Special Village Services that cannot be reasonably made available. E. The Village Manager and/or the Corporate Authorities, as applicable to the case, will provide written approval or disapproval of said application for an event permit and/or may impose in writing any general or special conditions with which the applicant, proposed permittee, the event manager,and the sponsoring organization, if any, must comply. The permit, once issued by the Village, is nontransferable and can only be used on the designated dates and times as approved. F. Compensation for Special Village Services: The Village may require Village personnel including Police, Fire Public Works and/or Health Services employees to attend the event. The cost of all special Village services involved in advance of, during and after the day(s) of the event may be charged to the applicant, proposed permittee, the event manager, and/or the sponsoring organization, except this requirement shall not be applicable to neighborhood block parties. The Village may determine the amount of personnel necessary to ensure the safety of participants, minimize inconvenience to Village residents, ensure the success of the event, and reduce public liability exposure to the applicant, proposed permittee, the event manager, and/or the sponsoring organization and the Village. If the sponsoring organization requests special Village services, the event manager, permittee, and/or sponsoring organization shall also be responsible for reimbursing the Village for such special Village services. Prior to the event, the Village will provide to the event manager, permittee, and/or sponsoring organization an estimate of costs for such special Village services. For a non -sponsored community event and other event, the applicant, proposed permittee, the event manager, and/or the sponsoring organization shall deposit an amount equal to 100% of estimated Village costs exceeding the contribution cap into escrow prior to the event. A final invoice will be transmitted to the applicant, permittee, the event manager, and/or the sponsoring organization within thirty (30) days after the completion of the event. Any funds deposited with the Village in excess of the amount of such final invoice will be returned to the applicant, permittee, the event manager, and/or the sponsoring organization. G. Fee Waivers: If the applicant, permittee, the event manager, and/or the Sponsoring Organization requests a waiver of permit fees, fees for special Village services, or other fees related to the event, approval by the Corporate Authorities of such waiver of Village fees shall be required prior to the event taking place. Page 10 of 16 DRAFT - SPECIAL EVENTS POLICY H. Closing of Streets or Parking Lots: In the event the permit is for an event that will require the closing of a portion or all of any street, Village parking lot, or other public property, the applicant, permittee, event manager, and/or the sponsoring organization shall obtain permission of the Corporate Authorities for such closure in advance of the event. 1. Late Applications: The Village Manager, or the Corporate Authorities, in his or their sole discretion, when good and compelling cause is shown, may consider an application which is filed less than the required period before the date the parade, public assembly, special event, or similar activity is proposed to be conducted. STANDARDS FOR ISSUANCE OF PERMIT: A. Generally. The Village Manager, or the Corporate Authorities shall issue a permit for a parade, public assembly, special event, or similar activities, from a review of the application and other information as may otherwise be obtained, it is found that: The conduct of the parade, public assembly, special event, or similar activities will not substantially interfere with the safe and orderly movement of traffic. 2. The event and related activity will not present an unreasonable danger to the health or safety of the applicant, Village employees, or members of the public, which is to be determined upon the basis of past events that have occurred within the corporate limits of the Village. 3. There are available at the time of the parade, public assembly, special event, or similar activity a sufficient number of peace officers to police and protect lawful participants in the activity and maintain adequate police protection in the rest of the Village. 4. The concentration of persons, animals and vehicles at the assembly points of the parade, public assembly, special event, or similar activity will not unduly interfere with the proper fire and police protection of or ambulance service. 5. The activity will not interfere with scheduled Village functions or the normal of activities of the residents of the Village. 6. The conduct of such parade, public assembly, special event, or similar activity will not interfere with the movement of emergency equipment responding to any emergency. 7. Any parade is scheduled to move from its point of origin to its point of termination expeditiously and without unreasonable delays en route. 8. Any parade, public assembly, special event, or similar activity is not being conducted for an unlawful purpose or for the sole purpose of advertising any product, goods or event and is not designed to be held purely for private profit. B. Insurance. Before the issuance of any permit, with the exception of a permit for a Residential Neighborhood Block Party, the Village Manager or the Corporate Authorities shall require the proposed permittee to furnish evidence of public liability coverage insurance in the amount of $1,000,000 naming the Village, its officers, employees, agents, and Page 11 of 16 DRAFT - SPECIAL EVENTS POLICY volunteers, as additional insureds in such form as may be determined by the Village Manager to provide for the payment of any claims for personal injuries (including death and any injuries to Village employees, agents, or contractors), property damage or other suits arising out of or connected with such parades, public assemblies, special events, or other similar activities. 2. Each insurance policy required hereunder shall include a provision to the effect that it shall not be subject to cancellation, reduction in any coverage, or to other material changes until notice thereof has been received by the Village Manager not less than thirty (30) days prior to such cancellation or change and the Village Manager has approved in writing such cancellation and/or change. The Village Manager shall be authorized to approve or disapprove any such material change in an insurance policy, and the Village's disapproval thereof may result in the non -issuance, suspension, and/or revocation of said permit. Except with respect to a special event permit issued for a Residential Neighborhood Block Party, each permittee, event manager, and sponsoring organization is and shall be required to maintain the insurance required hereunder in full force and effect for the duration of the permit period. Failure of the permittee, event manager, and/or sponsoring organization to maintain such insurance during such period shall result in automatic revocation of the permit. The permit shall be effective during the event and include the time required before and after the event for construction, assembly, dismantling, and removal of all materials, equipment and/or support structures, as well as the time following the event during which the public property shall be cleared and restored to the condition which existed prior to commencement of such event. C. Hold Harmless Agreement. As part of each permit application, except with respect to a permit application for a Residential Neighborhood Block Party, the permittee shall execute a hold harmless agreement with the Village to indemnify and hold harmless the Village, together with its officers, agents, volunteers, and employees from all losses, damages, injuries, claims, demands and expenses arising out of, or as the result of, the operation of the event, the special Village services provided for the event, and/or the permit issued for same, and/or the condition, maintenance and use of the public property in connection with the event, as well as for any injury to or sustained by a Village employee, agent, or contractor in conjunction with the event authorized by the Village permit. D. Agreement for Payment of Costs of Special Village Services. Prior to the issuance of any permit, all parade, public assembly, or special event applicants must pay for the estimated cost of special Village services to be utilized in conjunction with the function at a reasonable rate to be determined by the Village Manager, as well as any third -party costs when the Village Manager determines that it is reasonably necessary for the Village to contract for additional special Village services in conjunction with the parade, public assembly, or special event. Such estimated costs shall be specifically set out in writing to the applicant prior to the issuance of the permit, showing the basis of the estimated costs, to the extent it is possible to do so. These estimated costs shall not include any use of Village personnel to protect the public safety in any emergency situation in conjunction with the event. In the event that the estimated costs are paid in excess of the actual costs, the overage shall be refunded to the applicant within thirty (30) days after such a determination has been made. Conversely, if the actual costs exceed the estimated costs that have already been paid, the permittee, the event manager, and the sponsoring organization shall be jointly and severally responsible to pay to the Village any unpaid balance of the actual costs within thirty (30) days after being invoiced for same by the Village. In addition, the permittee, the Page 12 of 16 DRAFT - SPECIAL EVENTS POLICY event manager, and the sponsoring organization shall also agree to pay and shall be responsible to pay for any damage created as a result of the parade, public assembly, or special event. E. Multiple Applications for Same Time and Place. If the Village Manager receives more than one (1) application for a parade, public assembly, or special event to be held at the same day and time, the applications filed first in time shall take precedence. An event shall be considered to be "at the same time" if the event is scheduled to commence within two (2) hours before or after the holding of another event. If the Village Manager receives an application for more than one (1) parade, public assembly, or special event for a single day, the Village Manager may set a time for the duration of each event. F. Conditions of Issuance of Permit: A permit shall be issued by the Village Manager, and/or by the Corporate Authorities as herein provided, following a permittee's compliance with all conditions of approval of each application for said permit, including but not limited to: a) The Village Manager's receipt and approval of all required and/or requested submittals, fees, funds and deposits, including but not limited to approval by an attorney for the Village of any certificate(s) of insurance. b) The Village's receipt of payment in advance by the proposed permittee, event manager, and/or sponsoring organization of all of the estimated costs of special Village services. c) Compliance by the permittee, the event manager, and the sponsoring organization, if any, with all applicable provisions of this Village Code, permit conditions as imposed by the Village, and other applicable requirements. 2. No permit issued may authorize the operation of an event for a period longer than ten (10) days. DENIAL OF PERMIT: APPEAL: A. Upon disapproval by the Village Manager, and/or the Corporate Authorities as herein provided, of an application for a permit, the Village Manager shall deny issuance of such permit and forward written notification thereof to the applicant by regular U.S. Mail, e-mail, or by facsimile transmission. Such notification shall be deemed received three (3) days after mailing such notification to the applicant at the applicant's address shown on the respective application, or at the time of facsimile or e-mail transmission to the applicant. B. Any person aggrieved by a decision of the Village Manager shall have the right to appeal that decision to the Corporate Authorities, provided that such appeal is in writing and is filed with the Village Clerk within ten (10) days of the applicant's receipt of the notification of denial by the Village Manager. C. The Corporate Authorities shall set a time and place for a hearing on such appeal and notice of such hearing shall be given in writing to the appellant by regular U.S. Mail. The appellant shall have the right to be represented at such hearing by counsel at the appellant's expense. Page 13 of 16 DRAFT - SPECIAL EVENTS POLICY 2. At a hearing conducted under this subsection, all interested persons, including but not limited to the proposed permittee, community residents, and representatives of community groups, shall be given an opportunity to be heard. 3. The Corporate Authorities shall also accept any relevant written testimony or documentation regarding the proposed event. 4. The decision and order of the Corporate Authorities on such appeal shall be final. RESOLUTION OF CONFLICTS: Preference among conflicting applications for permits to be issued shall generally be given to the application filed earliest, unless otherwise determined by the Corporate Authorities. CHANGE OF LOCATION: A request for a change in the location of the event may be submitted, provided thirty (30) days prior notice of a request for such change is given to the Village Manager. Any change of location of an event shall not be permitted unless the Village Manager, and/or the Corporate Authorities, as applicable to the case, provides to the proposed permittee written approval of such change of location. ALTERNATE PERMIT: The Village Manager or Corporate Authorities, in denying or conditionally approving a permit application, shall be empowered to authorize the conduct of a parade, public assembly, special event, or similar activity on a date, at a time, at a location or over a route different from that requested by the proposed permittee. A proposed permittee desiring to accept an alternate permit shall, after notice of the action by the Village Manager or Corporate Authorities, file a written notice of acceptance with the Village Manager. An alternate permit shall conform to the requirements of and shall constitute a parade, public assembly, or special event permit. EMERGENCY VEHICLE ACCESS: Whenever a permit issued authorizes the closure of a street, a clear path of not less than ten feet (10') must be maintained throughout the duration of such event for the passage of emergency vehicles. CONDITIONS, RULES, AND REGULATIONS: The Village Manager shall have the authority to impose conditions upon any and all permits issued and to promulgate such additional rules and regulations, all as he or she determines are necessary or desirable, including but not limited to compliance with such other applicable provisions of the Village Code, and/or for the health, safety, and welfare of Village residents. The rules and regulations need not be published in a newspaper, but shall be made available for inspection by the public at no charge in the office of the Village Clerk. DISTRIBUTION OF COPIES OF PERMIT TO VILLAGE OFFICIALS: Immediately upon the issuance of a parade, public assembly, or special event permit, the Village Manager shall send a copy of the permit to the Finance Director, the Chief of Police, the Fire Chief, the Director of Public Works, Director of Community Development, and the Mayor and each Trustee. CONTENTS OF PERMIT: Each parade, public assembly, or special event permit shall state the following information: A. Date, starting time, and ending time. B. Minimum speed, if applicable. C. Maximum speed, if applicable. D. Maximum interval of space to be maintained between the units of the parade, public assembly, or special event, if applicable. E. The portions of the public property to be traversed or that may be occupied by the parade, public assembly, or special event. Page 14of16 DRAFT - SPECIAL EVENTS POLICY F. The maximum length of the parade, public assembly, or special event, in feet, or in miles or fractions thereof. G. Such other information as the Village Manager or the Corporate Authorities shall find necessary to ensure compliance. DUTIES OF PERMITTEE: All permittee(s), event manager(s), and sponsoring organization(s) shall comply with all permit directions and conditions and with all applicable statutes, codes, ordinances and rules and regulations. One of the authorized and responsible leaders of the organization conducting the parade, public assembly, special event, or similar activity shall carry the permit upon their person during the conduct of the event. SUSPENSION OR REVOCATION OF PERMITS: A. The Village Manager may at any time suspend or revoke a permit if the operation or conduct of the event is in violation of any conditions, rules, and/or regulations imposed on the permit, any applicable provisions of this Village Code or any other applicable law, or if in the judgment of the Village Manager, such revocation is necessary to preserve the health or safety of the public. When circumstances permit, the permittee, the event manager, and/or the sponsoring organization shall be given such notice as is possible and an opportunity to be heard prior to such suspension or revocation. In addition, the Village Manager is authorized to suspend or revoke a permit if he or she finds: 1. That the application for the permit is incomplete and/or contains any false, fraudulent or misleading material statement; 2. That the applicant, permittee, event manager, and/or the sponsoring organization have made any false, fraudulent or misleading material statement or has been convicted of perpetrating a fraud upon any person, whether or not such fraud was perpetrated in the course of conducting any business in the Village; or that the applicant, permittee, and/or event manager has committed a felony; or That the applicant permittee, event manager, and/or the sponsoring organization have conducted any activities in the Village in an unlawful manner or in such a manner as to constitute a breach of the peace or a menace to the health, safety or general welfare of the public. B. Automatic suspension of the permit shall occur whenever the insurance has lapsed or is cancelled C. Except when suspension of a permit issued is automatic, the Village Manager shall provide written notice of the suspension and/or revocation of such permit stating the reasons therefore, which notice shall be mailed to the applicant, the permittee, the event manager, and the sponsoring organization, if any, at the addresses provided on the application for such permit, or personally served upon the permittee or upon the event manager, at the time of revocation. When necessary to prevent an immediate threat to the health or safety of the public, the Village Manager or the Chief of Police, or his or her designee, shall be and is hereby authorized to order the permittee to immediately cancel and require all activities of the event to cease. FEES; WAIVER OF FEES: A. All application fees for a permit, or any other required permit(s) for such event, are non- refundable. Once an event has commenced, and regardless of whether said permit has been Page 15 of 16 DRAFT - SPECIAL EVENTS POLICY suspended or revoked, all permit and/or license fees paid for such event are non-refundable, and the applicant, the permittee, the event manager, and the sponsoring organization, if any, are and shall be obligated to reimburse the Village for all costs incurred by the Village for provision of any Special Village Services therefore. Permit fees and/or license fees shall be those amounts established by the Corporate Authorities from time to time in this Village Code. B. The fee for a permit shall be as provided from time to time in Section(___) of the Village Code. C. Other applicable fees which may be applicable to any event include, but shall not be limited to the following: 1. Estimated Special Village Services 2. Sound Amplification 3. Raffle 4. Food Vending 5. Temporary Tents (Structures) 6. Temporary Signs 7. Liquor License 8. Water Connection Such fees shall be in such amount(s) as provided by the Corporate Authorities in this Code or by other ordinance or resolution from time to time. D. No permit shall be issued until and unless all required permit and licensee fees and required deposits have been paid or waived. E. Permit fees, including but not limited to those related to sound amplification, raffle(s), use(s), tent(s), sign(s), banner(s), and liquor license(s), etc., shall not be waived unless specifically authorized in writing by the Corporate Authorities and/or unless such authority to waive any fees is granted by the Corporate Authorities to the Village Manager. F. Direct costs related to the special event labor and material schedules, as provided in the special events application, shall not be waived unless the parade, public assembly, special event, and/or other similar activity is a Village sponsored community event, as outlined above. G. Village sponsored community events are exempt from application and permit fees, including but not limited to those related to sound amplification, raffle(s), use(s), tent(s), sign(s), banner(s), fireworks, and liquor license(s), etc. Page 16 of 16 Special Events Application o ter"' TI To the the Appplicant: CO Anyone who intends to host a Special Event within the corporate limits of the Village of Elk Grove Village must first complete this application in its entirety. Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call Village Manager's Office at (847) 357-4010. April 1, 2014 Thank you for considering the Village of Elk Grove Village as the venue for your event! The variety of events held in the Village of Elk Grove Village are instrumental in maintaining our hometown community feel toward our goal of Elk Grove Village being "The Exceptional Community." Special events enhance the quality of life for our residents, promote tourism, showcase local talent, draw first-time visitors, and strengthen our community's character. This guide is designed to assist you with planning your event. It will help answer your questions and provide background information for each of the spaces on the event application. The guide includes additional forms that may be required. For your convenience, the numbers on the tabs of this guide correspond to the numbers on the event application form. The guide also includes background material regarding regulations that may apply to your event. Please use this guide to complete as much of the application as possible. Once you have done that, simply drop off the application at Administration Counter located on the second floor of the Municipal Building. You will then be contacted by the Staff Liaison assigned to your event. The Staff Liaison will guide you through the process to help assure your event is a success. We look forward to working with you to help create an event to be remembered! Sincerely, Mayor & Board of Trustees TABLE OF CONTENTS 1) General Information 2) Special Events Application Processing Procedures 3) Instructions for the Special Events Application 4) Special Events Application 5) Secondary Applications/Forms: ➢ Sponsoring Organization Information Sheet(s) ➢ Benefitting Organization Consent Form(s) ➢ Sound Amplification Application ➢ Temporary Use/Structure Application ➢ Temporary Signage Applications ➢ Temporary Food Vending Application ➢ Fireworks Permit ➢ Raffle License Application ➢ Temporary Liquor License Application ➢ Vendor Information Sheet(s) ➢ Labor and Materials Schedule ➢ Channel 6/ Community Events Sign Application ➢ Previous Permits / Offenses ➢ Hold Harmless/Indemnification Agreement GENERAL INFORMATION Thank for your interest in hosting your Special Event in Elk Grove Village. We are committed to making the Special Event application process as efficient and smooth as possible. Our staff will work with you along the way, advising you on available resources, and assisting you in any way possible to ensure a successful event. KEY POINTS This packet contains all the necessary applications and permits necessary for hosting an event within Elk Grove Village. Some key points to keep in mind: • Applications must be fully completed and returned along with the appropriate applications fee at least 60 days (2 full months) before the event date. • Applications that do not follow these guidelines will be denied. • Applications are reviewed on a first come first served basis, therefore, if your event date or location was approved to another organization you will have to choose an alternative. To avoid this, please send in your completed application as soon as possible. • Final layouts need to be submitted 30 days prior to the event. • Liquor License Applications must be submitted 60 days prior to an event. • Multiple large events will not be approved on the same day due to resources and safety issues. • Applications can be returned to the Administration Counter located on the second floor of the Municipal Building, or they can be sent to: Village of Elk Grove Village Attn: Village Manager's Office 901 Wellington Avenue Elk Grove Village, IL 60007 • Applications will be reviewed by a cross departmental team. • All contact regarding an event will be handled by the Village Manager's Office. • Other applications or agreements may need to be completed during the permit review process. • If your event is on private property a Temporary Use Application will need to be completed from the Department of Community Development, in addition to the Special Events application. • The Village Manager reserves the right to deny a permit as deemed appropriate by the Village, including but not limited to lack of parking, conflicting events, outstanding financial obligations, failure to meet deadlines, and past event history. • If the application has been approved, a permit will be sent to the organization's contact on the permit application. • At anytime throughout the permit process, if there are any questions or concerns please contact the Village Manager's Office, at (847) 357-4010 or specialeventsna,elkgrove.org. SPECIAL EVENTS APPLICATION PROCESSING PROCEDURES I -INITIATION: The following procedures are necessary for a completed petition for a Special Events Permit: A. Documents required (2 Packets of all submitted information): 1. Letter of Transmittal requesting to hold the Special Event and explaining the purpose of the Special Event. 2. Petition (attached) completed in full. 3. Secondary Applications/Forms necessary to perform the Special Event. 4. Detailed Site Plan if applicable. 5. Any additional supporting documents for the petition. B. Fees: Submit a check made payable to the Village of Elk Grove Village to meet the following: 1. $50.00: Special Events Application Fee payable upon approval by the Village Board. 2. Additional Fees as necessary as part of Secondary Application/Forms. Documents and fees are to be submitted to the Village Manager's Office, 901 Wellington, Elk Grove Village, Illinois 60007. II - REVIEW AND PROCESSING: Upon receipt of the petition for Special Events and fees, the Village Manager's Office will: 1. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the petitioner for their action. Step "2" will occur when all petition requirements have been fulfilled. 2. Distribute petition and required documents to a cross departmental team to review and comment on the application. The cross departmental team will meet within 10 days to draft written comments that will be provided to the applicant. 3. Should comments exist, they will be communicated to applicant as part of a planning meeting for correction and revised plans. 4. Should a meeting with the applicant be necessary, the cross department team may discuss the following with the applicant: a. Need for additional applications/petition; b. Review issues, concerns, and additional information; c. Review schedule and whether additional approvals and applications/petitions are still needed; and d. Set a date for re -submittals or additional meetings. 5. When the application is determined to be complete by the cross department team, the petition will be presented to the Board of Trustees for consideration. III - FINAL ACTION: Upon receipt of the recommendations from the cross departmental team, the Mayor and Board of Trustees at a Village Board Meeting will: 1. Approve the request with or without modification; 2. Return the request back to staff for further review and consideration or 3. Deny the request. IV — AFTER ACTION REVIEW: Upon completion of the Special Event, the cross departmental team will assess the event and take the following actions: 1. Recap meeting with affected departments and Event Manager to discuss open issues. 2. Review expense summaries. 3. Determine expense reimbursements/disbursals. 4. Recommendations for future events. INSTRUCTIONS FORTHE SPECIAL EVENTS APPLICATION 1. Description of Event: As best you can, describe your event. 2. Date of Event: Please note for event dates: remember to include days for on -site set-up and dismantling, if needed. 3. Rain Date: Fill in the rain date, if you have one. 4. Hours of Event: Please note for event times: if possible, separately note the extra time that will be needed for set-up and dismantling. 5. Location of Event: List the address of the event, or a description of the location, if there is no known address. 6. Name of Event Manager: The Event Manager is the main coordinator and contact person for the event. This is the person that will be contacted by, and will work with, the Staff Liaison from the Village. 7. Event Manager Contact Information: This should be the Event Manager's home address, daytime phone, emergency phone, and email address. If you wish, check one box for "preferred means of contact". 8. Name of Sponsoring Organization(s): The Sponsoring Organization is the person, company, group or organization conducting the event. For events that are co -sponsored with the Village, put the name of the partnering organization in this blank. 9. Sponsoring Organization Information Sheet: Each sponsor(s) of the event will fall into one of the four categories listed below. There is a different type of information sheet for each different category of sponsor. Once you have determined which category or categories apply, please complete the appropriate information sheet(s) and attach to the application. Not -for -Profit Organization Most civic groups and associations are not -for -profit organizations. Not -for -profit organizations are also known as "501-C-3" organizations. (This refers to the section of IRS law that grants them tax-exempt status.) For not -for -profit organizations, a copy of the tax exempt letter must be attached to the Sponsoring Organization Information Sheet. Not -for profit organizations may be eligible for waivers of certain fees. Other Organization True not -for -profit organizations are registered with the Internal Revenue Service and have a tax -exemption number. Sometimes there are civic groups and other organizations. that function in ways similar to a not -for -profit organization, but who have not formally organized, or have not obtained tax exempt status. Unfortunately, such groups are usually not eligible for the same waivers as a true not -for -profit. In order to benefit from true not -for -profit status, such groups will either need to find a true not -for -profit organization to sponsor their activity, or will need to obtain true not -for -profit status themselves. Corporation A corporation is a limited liability for -profit company incorporated under IRS law. Because corporations normally function on a for -profit basis, the Village requires certain information about the corporation, its officers, and any parties that may benefit financially from the special event. Partnership A partnership is another type of for -profit company formed in accordance with law. Because partnerships normally function on a for -profit basis, the Village requires certain information about the partnership, the partners, and any parties that may benefit financially from the special event. Individual An individual is a private person or any party that does not fit into one of the above categories. 10.Is the Event a Fundraiser? If the event is intended to raise any funds for any organization, check "Yes", and attach a "Benefitting Organization Information Sheet". If there are more than three (3) organizations that will benefit from the event, please attach additional sheets. Please note: For any organization that is a not -for -profit organization, a copy of the tax exempt letter must be attached to the `Benefitting Organization Information Sheet". 11. Is the event a parade or racing event? If your event is a parade or racing event, it will be important to attach a map of the proposed route, so that the Staff Liaison can work with you to help assure that the route is effective and safe, and causes the least inconvenience to others. Please note that parades or runs generally require significant staffing. See also No. 25. 12. Will the event require a public street, sidewalk, or public parking lot to be blocked or closed? Closing or blocking a public street, walk, or public parking lot has public safety and labor/material implications. If you are proposing a blockage or closure, there may be a need to coordinate safe passage/detours for pedestrians/vehicles, barricades, traffic control, and county and state (IDOT) permits (if are to be blocked). If necessary, in order to give an accurate picture of any public streets, sidewalks, or public parking lots that will need to be blocked, you should attach a map. The Staff Liaison will work with you to create a final plan and to obtain county/IDOT permits, if necessary. 13. How many trash receptacles will be provided and at which locations? Typically, trash receptacles are necessary at most events. The Village has a franchise agreement for refuse disposal with Waste Management. You will need to contact Waste Management at (xxx) xxx-xxxx to schedule one or more special pick-ups during and/or after the event. The number of necessary refuse collections will vary based on the nature and length of the event. Any refuse needing to be removed that you do not take care of, will be taken care of by the Village. If this occurs, you will be charged for Waste Management pick- up, as well as Village administrative costs. 14. Will the event require portable sanitation facilities? Typically, portable sanitation facilities (portable toilets) are necessary if serving food or drink is a significant part of the event. Also, the county health department may require hand washing facilities for those engaged in food preparation. For more information on county requirements, contact the health departments at: Cook County Health Department: (847) 818-2853 DuPage County Health Department: (630) 682-7400 As with #11 above, if you plan to have portable sanitation facilities, you should attach a map, to provide an accurate description of their location. (Note: See #21 for more items that may involve county health department approvals/inspections) 15. Will the event require electrical service? If you plan on using electricity for the event, please specify the size of electric service needed and the proposed source (generator or other). Please provide a map of the electrical installation, particularly if there will be multiple power cords involved in providing service. 16. Will the event require water? If you plan on using water for the event, please specify if it will be provided by individual bottles, volume service or other means. Use of a Village fire hydrant is prohibited. 17. Will the event require sound amplification of any kind? : "Sound amplification" is any use of speakers, microphones, bullhorns, public address systems, etc., to amplify sound. If the amplified sound will be audible anywhere beyond the edges of someone's private property, a sound amplification permit is required, and there are restrictions on the hours of the amplified sound. Most events using any type of amplified sound require a sound amplification permit, and ALL events using amplified sound on public property require the permit. Unless a waiver is granted, amplified sound is limited to the following hours: • Monday — Friday 10:00am to 8:00pm • Saturday, Sunday and holidays 10:00am to 10:00pm Unless a waiver is granted, the fee for a sound amplification permit is $100. 18. Will the event hold a raffle of any kind? : If the event includes a raffle, a raffle license is required. Please complete the raffle license application. 19. Will the event require tents or other temporary structures? : Aside from tents, temporary structures include such things as stages and grandstands. (Note: please do not include portable sanitation facilities as temporary structures —they are addressed as question # 12 of the special event application.) A permit is needed for tents and other temporary structures, to help assure they are safe and do not block travel paths for pedestrians and emergency personnel. The application is enclosed. If necessary, please attach a map to the application, indicating the location(s) of the temporary structures. A pedestrian travel path at least 6 feet wide, adjacent to or exiting from any temporary structure is required. On your location map, please indicate the minimum clearances that will be maintained for pedestrian travel. Note also that for tents, a Certificate of Flame Retardancy is required. Your tent supplier can provide you with this certificate. If you plan to install lighting or other electrical facilities in your temporary structures, please indicate so, and provide information regarding the electrical power source. Sometimes, an inspection of tents or other temporary structures may be necessary prior to their use, especially if temporary electrical is involved. Unless waived, there is a $25.00 fee for tents and temporary structures. 20. What signs/ advertising do you anticipate needing for the event? : There are 5 different types of signs that might be associated with a special event. Each type requires an application. Additionally, certain events may be permitted to advertise on both Channel 6 and the Village's community events sign. Electronic community events sign: Not -for -profit organizations and charitable and/or civic groups may be allowed to advertise events on the electronic community events sign. Content should serve to strengthen community identity of Elk Grove Village as a "great place to live, work, and play" and should have community wide appeal. Events such as religious services, membership drives and school registrations (i.e. events that do not meet the qualifying criteria), will not be permitted on the electronic community events sign. All advertising is subject to the approval of the Village. Announcements may be displayed for up to 7-days prior to an event. 2. Channel 6/Website: Not -for -profit organizations and charitable and/or civic groups may be allowed to advertise events on Channel 6 and the Village's website. Content should serve to strengthen community identity of Elk Grove Village and should have community wide appeal. All advertising is subject to the approval of the Village. An application is enclosed. Please forward this application along with any artwork, logo, or information pertaining to the event to ( Once the information is received, allow 7-days for posting of the information to Channel 6. For quicker response time, the following should be submitted electronically: one or two PowerPoint slides, landscaped (8 '/2 x 11), with 1/2" margin around the edge, with a minimum font size of 32. The best way to design a slide is to remember that it needs to be viewed on television — and needs to be simple and clear for best public viewing. 3. Temporary community event signs: Temporary signs shall be limited to thirty two (32) square feet in area, one sign per lot, or two signs on each street frontage for corner lots, and shall conform to section 8-4-4 "General Provisions and Restrictions Applying to All Zoning Districts" of the Elk Grove Village Sign Ordinance. Signs may be displayed up to 7 days before the event and must be removed within 24 hours after the event. A temporary community event sign application is enclosed. Please be sure to be specific regarding the proposed locations of your temporary signs. 4. Temporary Neighborhood event signs: Signs not exceeding twelve (12) square feet in area located on private property with the consent of the owner shall be permitted. Signs may be displayed up to 7 days before the event and must be removed within 24 hours after the event. No permit is required. 5. Temporary directional signs' You are permitted to have temporary directional signs for your event, provided the signs are for the purposes of controlling ingress and egress or providing parking information/traffic control. The signs may be on any lot, and may be no larger than 4 square feet in area. The signs may be no more than 6 feet high, unless authorized by the zoning official. An application is enclosed. 21. Will food be served or sold at the event? Anyone selling food in the Village of Elk Grove Village must obtain a food vendor license from the Village. Food vendors are also subject to county health department inspections prior to opening, and on a regular, ongoing basis. If you utilize existing licensed Village of Elk Grove Village food vendors for your event, they do not need to obtain any additional or special license for the event; however they do need to arrange for the county to inspect their equipment and/or event set-up. A two -week notice requirement is required. If you bring in non -Village licensed food vendors, they must obtain a food license for the event. Please note that new Village food vendor licenses are hot issued nor valid without proof of the vendor having passed a pre -opening inspection by the county, so this will have to be carefully pre -planned and arranged for your event, if you bring in outside food vendors. For more information on county requirements, contact the health departments at: • Cook County Health Department: (847) 818-2853 • DuPage County Health Department: (630) 682-7400 (Note: See #14 for more items that may involve county health department approvals/inspections) 22. Will alcoholic beverages be served or sold at the event? If alcoholic beverages are to be served or sold at a special event, a Village liquor license is required. Establishments holding a valid Village of Elk Grove liquor license must provide a rider to the establishment's dram shop insurance to cover the off -site sales/service. The rider must name the Village of Elk Grove, its officials, employees, agents and volunteers as additional insured. The establishment must also comply with certain State of Illinois requirements. Establishments that do not hold a valid Village of Elk Grove liquor license may not sell alcoholic beverages at a special event without obtaining a Village of Elk Grove temporary liquor license. Not -for -profit organizations may request a fee waiver. A certificate of dram shop insurance must be provided, naming the Village of Elk Grove, its officials, employees, agents and volunteers as additional insured. Anyone selling or serving alcoholic beverages at a temporary event must complete the enclosed application for a temporary event liquor license. 23. Will the event include vendors selling products? If you have vendors selling products as part of the event, please complete a Vendor Information Sheet. This helps assure that sales tax is properly reported to the State of Illinois. If there are more than three vendors, attach additional sheets, as necessary. 24. Please state what provisions have been made for first aid and emergency medical services, if any: Certain events (especially parades, races and other similar events) require the provision of first aid or emergency medical services. Please note that the Village reserves the right to require that certain Village safety and other personnel attend the event, and that certain Village equipment be provided. In association with the personnel and material we may require, we reserve the right to invoice the Sponsoring Organization accordingly. If you are planning to provide any such services yourself, please indicate so. It is likely that the Village will require the applicant to submit a safety plan for severe weather sheltering or how they will clear the area in the event of an emergency. 25. Number of persons scheduled to monitor and work the event: Please give us an idea of how you will staff the event. Please note that for parades and racing events, you should plan on providing a minimum of four workers at each intersection. The Village reserves the right to require that certain Village public safety and other personnel attend the event, and that certain Village equipment be provided. In association with the personnel and material we may require, we reserve the right to invoice the Sponsoring Organization accordingly. If you are planning to provide any such services yourself, please indicate so. 26. Estimated attendance: The number of people attending the event will dramatically impact the need for event and/or Village staff and materials. Your best estimate of the number of attendees will help you and the Village plan for maximum success of the event. 27. Please state the Village services or equipment that will be needed or are requested for the event: As you can see from the enclosed Special Event Labor and Materials Schedule, there are fees for the use of Village services and equipment. These fees apply, unless waived. Please note that the Village reserves the right to require that certain Village safety and other personnel attend the event, and that certain Village equipment (such as barricades) be provided. In association with the personnel and material we may require, we reserve. the right to invoice the Sponsoring Organization accordingly. 28. Certificate of Insurance attached? For events certificate of insurance, naming the Village of Elk Grove Village, its officials, employees, agents and volunteers as additional insured, is required for use of the Village right-of-way or property. The staff liaison will assist you with the coverage limits required for your event. 29. Statement of Other / Previous Permits and/or Offenses attached? : This form is required for all special events that utilize Village rights -of -way or property. Please complete the form and attach it to your application. SPECIAL EVENTS APPLICATION Please PRINT or TYPE EVENT NAME This application should be completed by the "Event Manager", who will be the main coordinator and contact person for the event. Completing the application form will give you a good idea of the types of arrangements, approvals and documents that will be necessary for your special event. Please complete as much of the following information as possible before turning in the application. Please note that the numbers on this form correspond to the numbers on the tabs of the Event Planning Guide. Once the application is turned in, you will be assigned a staff liaison who will guide you in completing the remainder of the application and fulfilling Village requirements for the event. 1. Description of the event: 2. Date(s) of the event (including time for assembling and/or dismantling support structures): Set Up: Dismantling: Event: 3. Is a "rain date" proposed? Y ❑ or N ❑ If yes, what is the rain date? 4. Hours of the event: Set Up: Event: 5. Location of the event: 6. Name of Event Manager: 7. Contact Information for Event Manager: Address: Daytime phone: Dismantling: (Please check preferred means of contact) El Emergency phone: ❑ Cell phone: ❑ Email: ❑ 8. Name of Sponsoring Organization(s) conducting the event: 9. Is the Sponsoring Organization: ❑ Not -for -Profit Organization ❑ Other Organization ❑ Corporation ❑ Partnership ❑ Individual (Please attach the appropriate Sponsoring Organization Information Sheet for each Sponsoring Organization) 10. Is the event a fundraiser for your organization or another organization? ❑ Yes ❑ No (If yes, please attach a Benefitting Organization Consent Form for each Benefitting Organization.) 11. Is the event a parade or racing event? ❑ Yes ❑ No If yes, please attach a map of the proposed route. 12. Will the event require a public street/sidewalk to be blocked or closed? ❑ Yes ❑ No Will the event require a County or State road to be blocked or closed?. ❑ Yes ❑ No Will the event require use of a public parking lot or other property? ❑ Yes ❑ No If yes, please describe, including traffic and pedestrian circulation (attach separate sheet if necessary) If requiring use of other property, please provide letter of acknowledgement from the property owner and impacted businesses that access to that property have been approved. 13. How many trash receptacles are you providing and at which locations? (Please enclose map.) 14. Will the event require portable sanitation facilities? ❑ Yes ❑ No If yes, please list number and location of portable sanitation facilities: 15. Will the event require electrical service? ❑ Yes ❑ No If yes, please specify the power requirements and plan for provision: 16. Will the event require water? If yes, please specify plan for provision: ❑ Yes ❑ No 17. Will the event require sound amplification of any kind? ❑ Yes ❑ No 18. Will the event hold a raffle of any kind? ❑ Yes ❑ No 19. Will the event require tents or temporary structures? ❑ Yes ❑ No 20. What signs or advertising do you anticipate needing for the event? (see Guide for information on allowable signs and advertising opportunities) Electronic Community Event Sign ❑ Yes ❑ No Channel 6/ Website Advertising ❑ Yes ❑ No Temporary community event signs ❑ Yes ❑ No Temporary neighborhood event signs ❑ Yes ❑ No Directional signs ❑ Yes ❑ No 21. Will food be served or sold at the event? ❑ Yes ❑ No 22. Will alcoholic beverages be served or sold at the event? ❑ Yes ❑ No If yes, what type of alcoholic beverages will be served? 23. Will the event include vendors selling products? ❑ Yes ❑ No (If yes, please attach Vendor Information Sheets) 24. Please state what provisions have been made for first aid and emergency medical services, if any:. 25. Number of persons scheduled to monitor and work the event: 26. Estimated attendance: 27. Please state the Village services or equipment that will be needed or are requested for the event (if applicable, please attach the Special Event Labor and Materials Fee Schedule): 28. Is Certificate of Insurance attached? (Not needed for Residential Neighborhood Block Parties) ❑ Yes ❑ No 29. Statement of Other / Previous Permits and/or Offenses attached? ❑ Yes ❑ No 30. Please remember to include necessary attachments, if applicable. (Please check those included) ❑ Sponsoring Organization Information Sheet(s) ❑ ❑ Tax Exempt Letter(s) ❑ ❑ Benefitting Organization Consent Form(s) ❑ ❑ Sound Amplification Permit Application ❑ ❑ Raffle Permit Application ❑ ❑ Temporary Structure application ❑ ❑ Sign Permit Applications ❑ ❑ Channel 6/ Website ❑ Food License Application Temp Liquor License Application Dram Shop Insurance Additional Insured Certificate Vendor Information Sheet(s) Labor and Materials Schedule Certificate of Insurance Previous Permits / Offenses The undersigned has read the foregoing application and knows the contents thereof, and affirms that the information is true to the best of his/her knowledge, information and belief. For special events other than residential neighborhood block parties, the undersigned agrees to indemnify and hold harmless the Village, together with its officers, agents, volunteers, and employees from all losses, damages, injuries, claims, demands and expenses arising out of, or as the result of, the operation of the event, the Village services provided for the event, and/or the permit issued for same, and/or the condition, maintenance and use of the public property in connection with the event, as well as for any injury to or sustained by a Village employee, agent, or contractor in conjunction with the event authorized by the Village. Signature Print Name Date (NOTE: It will be useful to keep a reference copy of this application. If you cannot make a copy, please ask the Village to make a copy for you when you turn in your application.) SECONDARY APPLICATIONS/FORMS ➢ Sponsoring Organization Information Sheet(s) ➢ Benefitting Organization Consent Form(s) ➢ Sound Amplification Application ➢ Temporary Use/Structure Application ➢ Temporary Signage Applications ➢ Temporary Food Vending Application ➢ Fireworks Permit ➢ Raffle License Application ➢ Temporary Liquor License Application ➢ Vendor Information Sheet(s) ➢ Labor and Materials Schedule ➢ Channel 6/ Community Events Sign Application ➢ Previous Permits / Offenses ➢ Hold Harmless/Indemnification Agreement i ELK GROVE VILLAGE SPECIAL EVENTS SPONSORING ORGANIZATION INFORMATION Please provide the following information for the authorized and responsible leaders of the organization: j Name: Address: Phone: Email: Please provide the following information for the headquarters of the organization: Name: Address: Phone: Please provide the following information for the regional organization with which the applicant is affiliated: Name: Address: Phone: Please provide the following information for the state organization with which the applicant is affiliated: Name: Address: Phone: Please provide the following information for the national organization with which the applicant is affiliated: Name: Address: Phone: ELK GROVE VILLAGE SPECIAL EVENTS BENEFITTING ORGANIZATION INFORMATION Please provide the following information for each organization that will benefit from the Special Event: Organization Name: Address: Phone: Organization Contact Name: Tax Exempt Letter Attached Y ❑ N ❑ Organization Name: Address: Phone: Organization Contact Name: Tax Exempt Letter Attached Y ❑ N ❑ ELK GROVE VILLAGE SOUND AMPLIFICATION APPLICATION Application Date: Organization Name: Applicant Name: Applicant Address: Name and/or Type of Event: Date of Event: Event Location: Sound Amplification Start Time: Other Comments: Approval Date: Phone: Email: End Time: FOR OFFICE USE ONLY Special Recommendations/Conditions: Approved By: Time Waiver: Y ❑ N ❑ NFP Fee Waiver: Y ❑ N ❑ If applicable — Resolution No. If applicable — Resolution No. ELK GROVE VILLAGE SPECIAL EVENT TEMPORARY USE/STRUCTURE PERMIT APPLICATION Nature of Use/Structure: Dates of Use/Structure: (include time for assembly and/or dismantling of structure) Location of Temporary Structure (on site): (attach site plan if necessary) Property Owner's Name: Applicant's Name: Property Address: Business Phone: Mobile Phone: Email: Requested Temporary Use: ❑ Dumpster ❑ Tent * ❑ Portable Storage Unit ❑ Other (please describe): Will there be lighting or electrical associated with any temporary use and/or structure? ❑ Yes ❑ No If Yes, please describe the lighting/electrical and the power source": -Temporary Tent Permits require a certificate of flame retardency. This certificate is obtained from the tent manufacturer or distributer. ** A separate Permit to do Electrical Work, will need to be riled with the Department of Community Development if you have marked Yes. Applicant Signature: ELK GROVE VILLAGE SPECIAL EVENT TEMPORARY SIGNAGE APPLICATION Special Event Sign Regulations • Signs shall not be erected without the submission and approval of this application • The specific location of each proposed sign shall be included in the application • A maximum of one (1) sign on each street frontage may be displayed for any single event • Signs shall not exceed thirty-two (32) square feet in sign area • Signs shall not exceed six (6) feet in height • Signs shall not be displayed longer than seven (7) days prior to an event • Signs shall be removed within twenty-four (24) hours following an event • The Special Event being promoted shall be held in Elk Grove Village and/or be sponsored by a civic organization or a not -for -profit organization with offices located in Elk Grove Village. Date of Application: Organization Name: Applicant Name: Organization Address: Organization Phone: Applicant Phone: Applicant Email: Applicant Fax: Type of Signs Requested: Dates of Event: Dates of Display: Location of All Signs: 1 4. 2. 5. 3. 6. Applicant Signature: ELK GROVE VILLAGE TEMPORARY FOOD VENDING INSTRUCTIONS &APPLICATION Please read the instructions below, complete the backside of this sheet. Feel free to contact Health Services at (847) 357-4240 for any questions you may have regarding this form. 1. Temperature requirements: Hot foods must be held at 135' F or above; cold foods at 41' F or below. A calibrated food probe thermometer (0-220' F range) must be provided for checking hot and cold temps. *Note: Unpasteurized products MUST adhere to proper holding temperatures. Warning labels must be included on these products. ➢ Mechanical refrigeration and/or freezers shall be required to store all cold potentially hazardous foods. Coolers contained with food packed in ice will only be allowed if 41' F can be continuously maintained on the product. ➢ Appropriate equipment for holding hot food must be provided. STGRNO is not acceptable at outdoor events. ➢ An internal thermometer must be contained in each cooler, freezer or hot holding unit. ➢ Hot and/or cold, transported foods must be held at proper temperatures. 2. A hand washing station must be provided for each booth (no sharing allowed!). This includes a jug or container with a toggle valve contained with clean water and a catch bucket for the wash water. Liquid hand soap and paper towels must be included. 3. Three buckets (wash, rinse, sanitize) are required for washing equipment on -site. Buckets are to be each labeled and covered. This set up is not required if a 3-compartment sink is on -site and available for immediate use. 4. An additional bucket or spray bottle of sanitizer must be provided for sanitizing food contact surfaces. Only approved sanitizers are to be used (chlorine or quaternary ammonia) and corresponding test strips are to be provided. 5. All foods individually wrapped must meet labeling requirements. At minimum: include the common name, source information (where manufactured), and ingredients. 6. Cut produce must be washed prior to preparation. Once prepared, cut produce must maintain 41° F or below. 7. A tent must be provided over each booth providing protection against inclement weather. 8. All open food must be properly covered. 9. Sample foods must be provided with proper handling devices (tongs, toothpicks). 10. All supplies including food, single service items and food service equipment are to be stored off the ground. Provide appropriate storage equipment for this. 11. Condiments must be stored in bulk, pump -type containers or individual packets. 12. All booth operators must wear effective hair restraints. No hand/wrist jewelry allowed. 13. Provide cleanable, lined garbage containers with lids for proper disposal of garbage. 14. Maintain an orderly booth as well as removing all garbage and spills within the booth. 15. NO ANIMALS OR SMOKING ALLOWED IN OR AROUND FOOD BOOTHS. Continue to next page... ELK GROVE VILLAGE TEMPORARY FOOD VENDING INSTRUCTIONS &APPLICATION List menu items and corresponding equipment that will be provided at your booth: MENU ITEM: EQUIPMENT: PREPARED ON -SITE OR TRANSPORTED: Items prohibited from sale include (but are not limited to) home canned, butchered and vacuum packed products, homemade ice cream, raw dairy, non-commercial wild mushrooms, and non-commercial garlic -in -oil mixtures. All food shall come from approved sources and any transported food shall be prepared in a commercial kitchen. o You MUST provide a food inspection report from the regulatory Health Department if transporting food from an outside commercial kitchen. Event Date: Name of the Temporary Food Event: Business / Vendor Name: Address: Person In Charge of Booth: Start Time: Business Phone Mobile Phone: Type (Circle One): INDOOR / OUTDOOR REMINDER: YOU MUST BE APPROVED BY HEALTH SERVICES TO OPEN EACH DAY OF THIS EVENT PRIOR TO THE SALE OF ANY PRODUCT. I have read and understood the above -listed requirements to operate at this Elk Grove Village Temporary Food Event. I understand that, at anytime, Health Services reserves the right to cease all operations and sales until further notice. VendorBooth Operator Signature: Date: ELK GROVE VILLAGE SPECIAL EVENT FIREWORKS PERMIT Permit No.: Fee $2.00 Date Issued: Issued By: Position: A COPY OF THIS PERMIT MUST BE IN THE POSSESSION OF THE DISPLAY OPERATOR DURING SET-UP, HANDLING AND DISPLAY OF FIREWORKS A Fireworks Display Operator may receive approval to conduct an Outdoors Display of Fireworks provided the Operator certifies on this application that the transport, storage, handling, setup, and firing of the display shall be in conformance with the requirements / recommendations of National Fire Protection Association Standard 1123, Code of Federal Regulations (as applicable), American Pyrotechnics Association Standard 87-1, Illinois Administrative Code Title 41 — Offices of the State Fire Marshal and the Municipal Code of Elk Grove Village. On weekdays after setup and prior to firing, the Operator shall notify the Inspectional Services Division at (847) 734-8020 to inspect and approve the display site, fireworks storage, and display location and setup. On weekends, the Operator shall contact the On -Duly Battalion Chief at (847) 734- 8007. Approval may be withdrawn at any time when conditions such as site location, weather, traffic, communication, security procedures, public protection or other safety precautions make such action necessary to safeguard the health, safety or welfare of the public. 1. Sponsoring Individual, Group or Organization Name: Telephone: 2. Fireworks Display Operator Information Name: License: Telephone: License #: Bond ($50,000) —Cash: Personal: Proof of Liability Insurance: 3. Date(s) of Display: 4. Location of Display: 4 Type of Display: Aerial: Name of Display Operator: Number of Display Operator Assistance: Type of Communication System: Number and Types of Fireworks to be displayed: Diameters of Mortars to be Fired: 6. Method of Securing Display / Spectator Areas: 7. Dud Search Procedures: Email: Email: Bonding Cc: Certificate Attached: Yes No Ground: 8. Site Diagram: A scaled site diagram shall be provided and contain at minimum the following information: Arrangement and size of mortars, location of shell storage and the electrical firing unit, spectator secured area and distances, and fallout area. representing certify the Fireworks Display Company Proposed fireworks display will be conducted according to the requirements specified at the top and back of this farm. ELK GROVE VILLAGE SPECIAL EVENT FIREWORKS REC.UIREMENTS I. Display site radius must be at least 70 feet for every inch of largest mortar ID and this area must be clear of all spectators and vehicles during the display. 2. Vertically placed mortars are to be placed near the center of the discharge site, but are only allowed if there will be no reloading during that portion of the display. 3. If mortars are to be reloaded during the display, they must be angled away from the main spectator area. 4. There must be no overhead obstructions in the immediate area of the mortars. 5. Mortars must be securely held in place by burial to at least 2/3 their length or above ground in strong racks for shells six (6) inches and under in diameter. 6. When mortars will be reloaded during a display, mortars of the same size must be in groups and the groups separated from one another. 7. Mortars must be of sufficient strength, length and durability to cause shells to be propelled to safe altitudes. 8. When the display crew will be in the immediate area of the mortars when fire, sand bags (or other suitable protection) shall be placed against the mortars to the approximate level of their muzzle. 9. Racks used to hold mortars containing chain -fused shells must be very strong and well braced. (See NFPA Exceptions.) 10. If mortars. are to be reloaded during the display, shells must be stored in proper containers and kept at least 25 feet upwind of the mortars. 11. Before the display, fireworks must be properly transported and stored. 12. After delivery to the display site, fireworks must never be left unattended and must be protected from theft or damage. 13. There must be NO SMOKING within 50 feet of any fireworks or Pyrotechnic materials. 14. Fireworks must be inspected for damage and proper fit in the mortars before their use. 15. Ground displays must be at least 75 feet from spectators and more powerful items must be at least 125 feet away. 16. There must be adequate fire protection provided on site. One (1) Engine and one (1) Ambulance. 17. There must be an adequate number of crowd control monitors and crowd control must be maintained until the display site has been searched for dud shells and other dangerous debris. 18. There must be fences, rope, or other tape barriers used to aid crowd control. 19. The operator is responsible to insure that a sufficient number of assistants are on the display crew and that they are properly trained. 20. A member of the display crew must observe if shells or dangerous debris are falling into or toward spectator areas or if crowd control has been lost. 21. Mortars clean of debris and water. 22. Shells in good condition. 23. Shells match diameter of mortars. 24. Fireworks constantly attended and not wet. 25. At least six (6) inch of fuse showing before being lit. 26. Shells stored in proper container and at least twenty-five (25) feet upwind of mortars. 27. Test shell fired. 28. Following the display, all dud shells and components must be located and removed. A second search, at first light on the day after the display, is required. ELK GROVE VILLAGE ANNUAL RAFFLE LICENSE APPLICATION I, I of the (please print your name) (please print your organization title) (Name of Organization) Phone Number: Elk Grove Village, IL 60007. Email Address: Certify the following as truthful and correct (by placing your initials in the appropriate box below) in order in order to apply for an annual raffle license from Elk Grove Village: 1. 1 have read, and the above named organization agrees to abide by, the State of Illinois Raffle Act (a copy of the Raffle Act is attached). 2. No single prize will exceed $1,000,000 in value nor $1,000,000 in total for a single raffle. 3. Raffle tickets will be sold within 365 days of the raffle for $100 or less. 4. I am of good moral character and I have never been convicted of a felony nor have I been convicted of violating the terms of the Illinois Raffle Act. 5. The Raffle Manager is neither a professional gambler nor a gambling promoter, is of good moral character, and has never been convicted of a felony nor been convicted of violating the terms of the Illinois Raffle Act. 6. My organization's raffles shall comply with all applicable State Statutes. 7. The above named organization is a bona fide religious, charitable, labor, fraternal, education, business, or veterans' organization that operates without profit to its members. Pease attach a statement indicating where raffles will take place throughout the year. The presiding officer and secretary (or raffle manager) of the organization must sign below. I attest, under oath of law, that the information contained in the above application is true and correct: Signature of Presiding Officer ATTEST: Title Signature of Secretary/Raffle Manager Date Please submit this completed application to: Village Clerk, Village of Elk Grove, 901 Wellington Avenue, Elk Grove Village, IL 60007. (847) 357-4040. FOR VILLAGE USE ONLY. DO NOT WRITE IN THIS BOX. License Approved By: Date: License Expires: License Not Approved By: Date: Please contact the Village Clerk at (847) 3574042 for details. (Revised 621/05 by Ordinance 3041 — Revised 3/20/06-phone number required — Revised 9/4/09email address requested) ELK GROVE VILLAGE TEMPORARY EVENT LIQUOR LICENSE Name of Organization/Establishment: Is application being made for a non-profit organization? If yes, is applicant seeking a fee waiver? Contact Name(s)/Responsible Party(ies): Phone Number: Email address: Home Address: Type of event: Event location: Date(s) of Event: Hours which alcoholic beverages will be sold: Are you a current liquor license holder in Elk Grove Village? If yes, what Class license? If no, please note what type of license you are requesting (check one): Class A (all alcoholic liquor) Class D (beer and wine only) Has applicant previously held a temporary Elk Grove Village Liquor License? Is this event restricted to anyone 21 years of age and older? If no, please give an overview of how the alcoholic liquor will be sold and served to prevent underage drinking violations: Will there be private security service at the event? If yes, please provide the name of the security company: Are you familiar with the Ordinances of Elk Grove Village as they pertain to the sale of alcoholic liquor and do you agree to abide by them? *Please attach a copy of the Certificate of Insurance for this event. The applicant hereby states that the applicant will not violate any of the laws of the State of Illinois or any Ordinance of the Village of Elk Grove Village in the conduct of the applicant's business conducted pursuant to any license issued hereunder. Signature Title Date ELK GROVE VILLAGE SPECIAL EVENT VENDOR APPLICATION Name of Vendor: Owner Name: Address: Business Phone: Mobil Phone: Email: Describe the nature of the business: License Code Quantity: Fee: License Code Quantity: Fee: License Code Quantity: Fee: Village License: Y ❑ N ❑ If Yes, License Number: State of Illinois Retail Sales Tax Number: Name of Vendor: Owner Name: Address: Business Phone: Mobil Phone: Email: Describe the nature of the business: License Code License Code License Code Village License: Y ❑ N ❑ State of Illinois Retail Sales Tax Number: Quantity: Quantity: Quantity: If Yes, License Number: Fee: Fee: $ Fee: $ ELK GROVE VILLAGE SPECIAL EVENT VENDOR APPLICATION FEE SCHEDULE Code Fixed Fee Per Unit Fee Business Type 10206................................. 50................................... 0 ..................... ATHLETIC EXHIBITIONS (Seating Capacity up to 100) 10207 ........................ ....... 100........... ...... ................ 0.- ... _...... ..._.ATHLETIC EXHIBITIONS (Seating Capacity over 100) 40501.................................... 0............................... ..50...... ............... AUCTIONEERS ($50/day, $100/month, $200/year) 10102.................................... 0............................... 100................... ..CARNIVALS AND CIRCUSES (PER DAY) 40101................................ 100................................... 0..................... FOOD CATERER 40102................................ too ........... 0 ...................- FOOD DEALER 40106....................................0............................... 100..................... FOOD VENDING VEHICLE (PER VEHICLE) 40107... .................. ........ ...... .0...................... ....... _.25.... ........ ......... FOOD VENDING OPERATOR PERMIT 40913........ .................... ....35.._..................._...._.... 0 ..................... GENERAL RETAIL (TEMPORARY) 40201............. ... ... ........ ...2,900..... .............................. 0 ..................... LIQUOR - CLASS A 40202.............. ............... .1,500................................... 0..................... LIQUOR - CLASS AA 40209 .............................. 1,000-... ............... ........ .....0........... .......... LIQUOR -CLASS AAA 40210................................ 150................................... 0 ..................... LIQUOR - CLASS AB 40205.............. ....... ......... 2,700............................. ...... 0- .................. LIQUOR - CLASS B 40204............ ........ ..........2,100............. .............. ........ 0- ............. - ... . LIQUOR -CLASS D 40207.................. ....... ..... 1,500.................................. .0 ...................- LIQUOR - CLASS DD 40206..............................2,50D................................... 0..................... LIQUOR - CLASS E 40212....... ...................1,000.................. ............... 0............. ........ LIQUOR -CLASS H 30301.... ._.. _............... ..... _ 50....._........ ...._........... ...0...... _...... ...... OUTDOOR ADVERTISER 10105.................................... 0.................................50..................... PARADES (PER DAY) 40802....................................0................................. 50...... ............ .-PEDDLER -WITHOUT VEHICLE 40301................................ 200................................... 0 RESTAURANT - 0 - 2,500 SQ. FT. 40302................................ 250................................... 0 RESTAURANT - 2,501 - 5,000 SQ. FT. 40303.._........... .............. 300...._................. ...... ..... 0 RESTAURANT- 5,001 - 7,500 SQ. FT. 40304................................ 350................................... 0 RESTAURANT - 7,501 - 10,000 SQ. FT. 40305............... ......_.........400....... _.................... 0 RESTAURANT- 10,001 - 15,000 SQ. FT. 40306................................500................................... 0 RESTAURANT- 15,001 - OR OVER 10107............... ............. .... _ 0........... ........._........... 50..._............ .... THEATRICAL (PER DAY/PERFORMANCE) 1. All License Fees Subject to Change per Ordinance. 2. Refer to Municipal Code for Complete List of Licenses Required. Failure to purchase and display license will be subject to police enforcement and penalties. ELK GROVE VILLAGE SPECIAL EVENT LABOR & MATERIALS FEE SCHEDULE Staff Cost # Requested Cost ner Staff (2013 Rates Community Service Officer (CSO) $xx per CSO, per hour # Hrs Cost $ Patrol Officer $73 per officer, per hour # Hrs Cost $ Police Sergeant $83 per Sergeant, per hour # Hrs Cost $ Ambulance w/ (2) Paramedics $xx per Paramedic, per hour # Hrs Cost $ PW Staff $85 per PW Staff, per hour # Hrs Cost $ ***Note*** for every 5 Patrol Officers Requested one (1) Police Sergeant required ***Note*** Holidays require a fee schedule Equipment Cost # Requested Cost per Staff (2013 Rates) Street Sweeper $125 per hour # Hrs _ Cost $ CERT Equipment $xxx per hour # Hrs _ Cost $ Barricades — Type I $3.50 per barricade per day # Cost $ Barricades — Type III $35 per barricade per day # Cost $ "No Parking" Signs $3.00 per sign # Cost $ Water Connection $30 per day # Days Cost $ Reviewing Stand $375 per day # Days Cost $ Applicant hereby agrees to the following: The Village of Elk Grove Village reserves the right to require that a certain number of police officers, firefighter/paramedics, and/or other personnel to attend the special event, and reserves the right to invoice the Sponsoring Organization accordingly. The Village of Elk Grove Village also reserves the right to require a certain amount of equipment, such as barricades or signage, be for the Special Event, and reserves the right to invoice the Sponsoring Organization accordingly. In the event that the estimated costs are paid in excess of the actual costs, the coverage shall be refunded to the applicant within thirty (30) days after such determination has been made. Conversely, if the actual costs exceed the estimated costs that have already been paid, the permittee, the event manager, and the sponsoring organization shall bejointly and severally responsible to pay the Village any unpaid balance of the actual costs within thirty (30) days after being invoiced for same by the Village. In addition, the permittee, the event manager, and the sponsoring organization shall also agree to pay and shall be responsible to pay for any damage created as a result of the Special Event. Print Name Signature Date ELK GROVE VILLAGE EGTV / CHANNEL 6 & COMMUNITY MESSAGE BOARD APPLICATION & POLICY Name of Organization: Date of Request: Mailing Address: Briefly describe the nature of the event and the reason you feel the display is of general interest to the entire community: Text should be limited to a maximum of 5 lines of 15 characters per line. The Village reserves the right to edit all messages. Who: What: When: Where: Please Note: No messages shall be displayed for more than seven (7) days and not less than three (3) days. Dates Requested: From to _ Number of Days: Requested By: Home Phone: Email Address: ELK GROVE VILLAGE EGTV / CHANNEL 6 & COMMUNITY MESSAGE BOARD APPLICATION & POLICY EGTV will accept the attached form as the sole method to request to display messages on the Channel 6 Program Guide (message board) from other governmental or not -for -profit entities based in Elk Grove Village or events of a non-profit entjity taking place in Elk Grove Village. All sign requests must be made at least seven (7) days before the requested posting date. The Village reserves the right to edit all messages. EGTV will utilize the following policy guidelines for determining the display of messages: 1. As with regular EGTV programming, municipal messages and information will always be first priority, followed by EGTV programming information and then information from other entities as time and space permit. Messages will be posted on a first come -first served basis. 2. Messages must be of general interest to the community. No personal messages will be posted. 3. Non-profit organizations that serve Elk Grove Village residents may submit messages utilizing the attached form. EGTV will not guarantee that the message will appear on the program guide or for how long it will appear, although every effort will be made to do so. The correct spelling of proper names and places and correct dates and information are the responsibility of the submitting entity and not of EGTV. Messages will be edited by EGTV staff for time and space considerations. 4. No religious or political messages will be posted. 5. Displays must be of interest to the general community and to large numbers of persons. 6. No solicitation of funds is allowed except for EGTV's own purposes. 7. There shall be no displays on the message board pertaining to commercial sponsored interests even when such a request relates to a charitable function. Corporations may sponsor programming on Channel 6 and that sponsorship will be acknowledged at the start of the program. Program sponsorship will not be acknowledged in the Channel 6 message board. No for -profit advertising is allowed on Channel 6. 8. EGTV reserves the right to preempt approved messages and reschedule the messages to a later date. 9. All messages originating from operating departments are to be approved by the Village Manager's office. 10. Messages found to be in violation of the above guidelines will be pulled off immediately All decisions concerning progranuning issues will be coordinated by the Villages Cable Production Coordinator in conjunction with relevant Village officials, who have ultimate responsibility. ELK GROVE VILLAGE PREVIOUS PERMITS/OFFENSES FOR SPECIAL EVENTS Have you or the Sponsoring Organization ever been granted a Special Event Permit from the Village? ❑ Yes ❑ No If Yes, please provide date and details of the event(s): Have you or the Sponsoring Organization been granted a similar permit from any other municipality in Illinois within the preceding two-year period? ❑ Yes ❑ No Please provide a statement as to permits granted by any other state, municipality, governing body, or licensing authority and also a statement as to whether any such authority has ever revoked or refused to issue or renew such a permit and an accurate statement as to the reasons for any such revocation or refusal. Has the applicant, Event Manager, and/or Sponsoring Organization ever been convicted of a felony? ❑ Yes ❑ No If Yes, please describe the nature of the offense, the jurisdiction in which the felony occurred, and the punishment or penalty assessed therefore. ELK GROVE VILLAGE SPECIAL EVENTS HOLD HARMLESS/INDEMNIFICATION AGREEMENT has requested permission to in the Village of Elk Grove Village. For consideration of such permission, hereby fully release and discharge the Village of Elk Grove Village, its officers, agents and employees from any and all claims from injuries, including death damages or loss, which may arise or which may be alleged to have arisen out of, or in connection with the event. further agrees to indemnify and hold harmless and defend the Village of Elk Grove Village, its officers, agents and employees from any and all claims resulting from injuries, including death, damages or losses, including, but not limited to the general public, which may arise or which may be alleged to have arisen out of, or in connection with this event. In addition, has furnished and attached two (2) copies of certificates of insurance with the Village of Elk Grove Village named as an additional insured in the amount of $1,000,000 unless a greater amount is warranted. Company/Organization Name Title Signature Date C AGENDA REGULAR VILLAGE BOARD MEETING May 13, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Deacon Ted Czarnecki, Saint Julian Eymard Catholic Church) 3. APPROVAL OF MINUTES OF April 22, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: April 30, 2014 $277,S22.18 May 13, 2014 $998,798.51 6. CONSENT AGENDA Consideration of a request (attached) from Living Hope Church, located at 777 S. Meacham Road, to waive building permit fees in the amount of $25 for the installation of a temporary sign. (It has been past practice of the Village Board to grant fee waivers for churches and non- profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request (attached) from Northwest Presbyterian Church, located at 301 Ridge Avenue, to waive FY 2014-15 vehicle sticker fees in the amount of $50. (Northwest Presbyterian Church is requesting a fee waiver for FY 2014-15 vehicle sticker fees for two passenger vehicles ($25 each) for a total waiver of $50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) Page 1 of 7 c. Consideration of a request from Elk Grove Township Community Day Care Center, located at 711 Chelmsford Lane, to waive FY 2014-15 business license fees in the amount of $475. (Elk Grove Township requests waivers for the following FY 2614-15 business licenses: I coin -operated food/beverage ($50), 1 food processor/storage ($100), and I day care center ($325) for a total fee waiver request of $475. (It is been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) d.. Consideration of a request (attached) from the Elk Grove Park District to waive the fee for a temporary Class D Liquor License ($2,100) for a Canvas & Cocktails event at the Rainbow Falls Community Center on Friday, June 6, 2014 from 6:30 p.m. to 9:30 p.m. (The Elk Grove Park District has requested a fee waiver for a temporary Class D Liquor License in the amount of $2,100 for a Canvas & Cocktails event scheduled for Friday, June 6, 2014 from 6:30 p.m. to 9:30 p.m. at the Rainbow Falls Community Center. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) e. Consideration of a request for fee waivers from the Elk Grove Park District for the following: • To waive FY 2014-15 vehicle sticker fees in the amount of $2,175; • To waive two (2) Class A Liquor Licenses in the amount of $5,800; and • To waive FY 2014-15 business license application fees in the amount of $2,935 for a total amount of$10,910. (The Elk Grove Park District is seeking a waiver of FY 2014-15 vehicle sticker fees for 4 passenger vehicles ($100), 12 Class-B trucks ($600), 17 Class-D/F trucks ($1,275), and 2 Class-H/J/K trucks ($200) for a total waiver of $2,175. (The Park District is also seeking a fee waiver for two (2) Class A Liquor Licenses for the Fox Run Golf Links (1) and Garden Terrace Banquets (1) in the amount of $5,800. (The Park District is also seeking business license fee waivers for the following licenses: 5 general retail ($500), 2 food caterer ($200), 1 general retail - temporary ($35), 3 service stations ($75), 5 restaurants ($1,000), 1 health/tennis club ($100), 7 coin -operated food/beverage ($350), 1 daycare center ($325), 1 golf course ($100), and 1 massage establishment ($250) for a total fee waiver of $2,935. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) Page 2 of 7 f. Consideration of a request to award a contract to the lowest responsive and responsible bidder, W.S. Darley & Co. of Itasca, IL for the purchase of seven (7) Flir thermal imaging cameras with accessories in an amount not to exceed $32,375 from the Foreign Fire Insurance Fund. (On Thursday, April 24, 2014, the Village opened sealed bids for the purchase of thermal imaging cameras with accessories. (One bid was received and was publicly opened. (The lowest responsive and responsible bid was received from W.S. Darley & Co., Itasca, IL in the amount of $32,375. (Adequate funds are available in the Foreign Fire Fund. (A report from the Fire Chief, recommending approval, is attached.) g. Authorization to award a service contract with ASR-Kale Uniforms for the purchase of Police Officer uniforms in an amount not to exceed $45,000. (The representative from ASR-Kale Uniforms has agreed to extend our current contract with no price increase. (ASR-Kale is the industry leader for law enforcement uniforms. (The Police Department has standardized their uniforms to the "Flying Cross" brand; a brand made by All Sewn Right (ASR,) the parent company of Kale. (ASR-Kale is the only company -owned retailer in the area and they are able to provide greater availability and minimal lead time on deliveries. (Adequate funds have been budgeted in the FY 2014-15 budget for this service contract. (A report from the Chief of Police, recommending approval, is attached.) h. Consideration to award a professional service contract to Red Caffeine Inc., formerly Desert Rose Design, of Lombard, IL to continue the implementation of the Beyond Business Friendly Economic Development Marketing Plan for a total contract amount not to exceed $153,535 through the Industrial Commercial/Revitalization Fund. (In 2012 Red Caffeine, formerly Desert Rose Design Studio (DRD), was awarded the contract to develop the Beyond Business Friendly marketing campaign tactics and implementation schedule. (At the February 27, 2014 budget meeting, the ICRC approved an extension of the contract for Red Caffeine to continue implementation of the plan in the amount of $153,535 for FY 2014-15. (The plan outlines a sustained multimedia campaign that includes unique web applications, social media, and traditional media. The goal of the plan is to create awareness around the Village's new brand image, Beyond Business Friendly. The campaign targets various audiences including current businesses located in Elk Grove, businesses looking to relocate into the Village, and commercial real estate professionals working in the region. (At this time, the proposal is to approve the continuation of the Beyond Business Friendly marketing plan under the direction of Red Caffeine at a cost of $153,535 for the FY 2014- 15. (This item was discussed at the April 22, 2014 Committee of the Whole. (A memo from the Director of Business Development & Marketing, recommending approval, is attached.) Page 3 of 7 Consideration to adopt Ordinance No. 3378 (attached) amending Title 8, Chapter 8 of the Elk Grove Village Municipal Code by prohibiting the installation of above ground utility distribution lines along the Busse Road and Elmhurst Road corridors. (As part of the guidelines set within the Elk Grove Village ICRC Master Plan, a recommendation was made to prohibit the installation of overhead utilities in order to improve the aesthetics of the Business Park. (Earlier this spring, the Village Board adopted the Busse -Elmhurst TIF District. One of the goals of the TIF District is to enhance the aesthetics of the Busse -Elmhurst corridor. (Adoption of this Municipal Code amendment will assist the Village by prohibiting any additional visually aesthetic obstructions.) j. Consideration to adopt Ordinance No. 3379 establishing a Special Events Policy for the Village of Elk Grove Village. (This item was discussed at the April 22, 2014 Committee of the Whole and currently appears under the JPZ Committee.) k. Consideration to adopt Resolution No. 17-14 (attached) authorizing the Mayor and Village Clerk to execute a Real Estate Sales Contract between the Village of Elk Grove Village and Sandra J. Kelly, as Trustee of the Sandra J. Kelly and Family Declaration of Living Trust dated October 2, 1997, and Ronald E. Jacobs and Sue E. Jacobs. (The Real Estate Sales Contract is for the purchase of property located at 300 E. Devon Avenue.) Consideration to adopt Resolution No. 18-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 613 Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 901 Tonne Road. (The Law Offices of Samoff & Baccash, on behalf of R&A Management, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 901 Tonne Road. (The Applicant intends on purchasing the building and leasing it to a related entity called R&A Construction of Illinois, Inc. R&A intends to use the facility for the warehousing and distribution of products used in the construction industry. (R&A currently occupies an approximately 3,600 square foot space in Arlington Heights and because the business has been growing it needs to expand its operations. R&A intends on relocating its entire operations to Elk Grove Village including its entire workforce of six full timejobs with two to four newjobs to be created shortly after the move. (The subject property consists of an approximately 5,000 square foot building. The building has been 100% vacant since October of 2010. (The applicant has allotted $71,400 to immediately rehabilitate the building including enclosing the loading dock, modernize the facade, reconstructing all asphalt, and updating the landscaping. Page 4 of 7 (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. (The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site meets the eligibility requirements set forth by Cook County in the Class 6B Eligibility Bulletin as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached. m. Consideration to adopt Resolution No. 19-14 (attached) accepting a Certificate of Approval and Initial Acceptance, Deed of Conveyance/Bill of Sale, and reducing Letter of Credit No. DC] 12252US14213, accepted by Resolution 33-13, to a new amount of $10,000, expiring May 31, 2016, guaranteeing the maintenance of the public watermain at 2475 Touhy Avenue. (The watermain was completed to Village satisfaction in October 2013. (The Letter of Credit guarantees the public watermain (installed along the northeast property line) for a period of two (2) years. (A report from the Director of Community Development, recommending approval, is attached.) n. Consideration to adopt Resolution No. 20-14 (attached) authorizing the Mayor to execute a Letter of Agreement between RedSpeed Illinois, LLC and the Village of Elk Grove Village for the renewal of an automated traffic law enforcement system. (This Letter of Agreement renews the term of the Agreement for the operation of a traffic law enforcement system for two (2) additional consecutive three-year terms from July 7, 2014 to July 7, 2020. 7. REGULAR AGENDA a. Consideration to adopt Ordinance No. 3380 granting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the construction of six foot (6) high fence extending approximately eight feet (8') beyond the nearest front corner of the principal structure on the adjacent single-family residential lot for property located at 281 Brookhaven Drive. Page 5 of 7 B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 18. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 19. LIQUOR COMMISSION - Mayor Johnson 20. SPECIAL EVENTS COMMITTEE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 14-3 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of attached accessory structures within business zoning districts on the property located at 1000 E. Higgins Road. (PH 5-1-2014) Page 6 of 7 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 281 Brookhaven Drive. 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 Village of Elk Grove Accounts Payable Month -End Warrant 04/30/2014 VENDOR NAME DESCRIPTIONS DESC 2 AMOUNT 1 VARIOUS ACCESS ONE, INC TELEPHONE/REGULAR 1,046.56 2 301110IA60.82-00 ALUMITAL CORP MUNI. BLDG. MODIFICATIONS 85,230.00 3 VARIOUS CALL ONE TELEPHONEIREGULAR 1,378.61 4 1011101A01.69-00 COMCAST CABLE SECURITY MONITORING SERV 49.45 5 VARIOUS HARTFORD LIFE INS -PRIORITY ACCOUNTS LIFE INSURANCE APRIL 14 9,977.21 6 VARIOUS INTL UNION OF OPERATING UNION DUES APRIL 14 3,553.70 ' 7 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES APRIL 14 847.44 ' 8 VARIOUS JPMORGAN CHASE/PROCUREMENT CARD PROC CARD/SEE ATTACHED 58,008.44 9 1010000-223.07-00 METRO ALLIANCE OF POLICE UNION DUES APRIL 14 2,101.74 ' 10 1010000-223.13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE MARCH 14 291.32 ' 11 3011701460.82-00 IMIDWEST MASONRY, INC. MUNI. BLDG. MODIFICATIONS 2.070.00 12 VARIOUS JMTI CONSTRUCTION SERVICES, LLC MUNI. BLDG. MODIFICATIONS 22,829.00 13 1012204-412,42-00 NSSEO SAFE & SOUND SCHOOLS TRAINING A. JENSEN 75.00 14 1010000-121.04-00 IPITNEY BOWES POSTAGE BY PHONE POSTAGE REFILL METER #1360957 7.500.00 15 1011803-408.31-00 POSTMASTER CAROL STREAM PI-1740 POSTAGE 6,000.00 16 VARIOUS RANDINI INC. MUNI. BLDG. MODIFICATIONS 47,983.50 17 3011701-460.82-00 ROSS ELECTRIC, INC. MUNI. BLDG. MODIFICATIONS 4.689.00 18 3013202-460.85-00 THORNE ELECTRIC, INC. BIESTERFIELD SIGNS/LIGHT UP 21,177.76 19 1012101-411.31-00 UPS FREIGHT POSTAGE 123.00 20 VARIOUS WALSH, CHARLES G. POLICE PETTY CASH GENERAL & INVESTIGATIVE FUNDS 1,795.45 21 3011701-460.82-00 WDSI, INC. IMUNI. BLDG. MODIFICATIONS 795.00 ! $ 277,522.18 Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 03/6/2014 through 04/04/2014 (March 2014) RAYMOND RUMMEL 7103 EBS 5045 COMPUTERS AND COMPUTER EQUIPMENT AND SOFTWARE 25.00 GOOD TEQUILAS 5812 EATING PLACES, RESTAURANTS 22.62 $47.62 MATTHEW ROAN 7129 RADIOSHACK COR00165845 5732 ELECTRONIC SALES 27.96 VERIZON WRLS M1460-01 4812 TELECOMMUNICATIONS EQUIPMENT 74.99 $102.96 CATHERINE MIARNOWSKI 7145 AMAZON.COM 5942 BOOKSTORES 83.94 BEST BUY MHT 00003053 5732 ELECTRONIC SALES 179.99 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 AMAZON.COM 5942 BOOKSTORES 39.86 INTUIT *FIRE SERVICE I 7699 MISCELLANEOUS REPAIR SHOPS 400.00 CHICAGO TRIB SUBSCRIPT 5968 CONTINUITY/SUBSCRIPTION MERCHANT 500.00 ABT ELECTRONICS 5732 ELECTRONIC SALES 725.00 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 AMSAN CORP 5074 PLUMBING AND HEATING EQUIPMENT AND SUP -6.41 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 THE WEBSTAURANT STORE 5046 COMMERCIAL EQUIPMENT (NOT ELSEWHERE CLASSIFIED) 265.60 $2.628.72 POLICE DEPT SUPPORT SVC1 7194 LEXISNEXIS RISK MGT 5994 NEWS DEALERS & NEWSSTANDS 50.00 SCIENTIFIC SPECIAL 5047 MEDICAL DENTAL SUPPLIES 44.79 PORTER LEE B.E.A.S.T. 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 78.00 DASH MEDICAL GLOVES 5047 MEDICAL DENTAL SUPPLIES 43.90 CABELAS RETAIL HOFFMAN 5941 SPORTING GOODS STORE 179.98 8 & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 270.06 6 & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 139.61 TLO TRANSUNION 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA 32.25 LEXISNEXIS RISK MGT 5994 NEWS DEALERS & NEWSSTANDS 50.00 $888.59 POLICE DEPT SUPPORT SVC2 7228 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 5.05 DUNKIN #301865 Q35 5814 FAST FOOD RESTAURANTS 16.82 JAROSCH BAKERY, INC. 5462 BAKERIES 41.80 $63.67 JUDY KEEGAN 4162 BLOOMING FLOWERS INC 5992 FLORISTS 84.95 WAL-MART#1697 5411 GROCERY STORES, SUPERMARKETS 50.34 AM CANCER SOC CANCER O 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 75.00 METRA UNION STATION 4111 LOCAL/SUBURBAN COMMUTER PASSANGER TRANSPORTATION 5.25 $215.54 ENGINEERING DEPARTMENT 9450 ILLINOIS ENVIRONMEN 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 210.00 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 031512014 through 04/04/2014 (March 2014) MILLER ACE IND ON DEVO 5251 HARDWARE STORES 21.98 METRA ROSELLE 4111 LOCAUSUBURBAN COMMUTER PASSANGER TRANSPORTATION 21.50 AMERICAN PUBLIC WORKS 5969 OTHER DIRECT MARKETERS 60.00 MPE 5085 INDUSTRIAL SUPPLIES 230.02 INTERSTATE 661384 5542 AUTOMATED FUEL DISPENSERS 24.64 HILTON GARDEN INN OF C 3604 CREST INTERNATIONAL (BRISBANE) 219.78 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 1349.95 $2,137.87 VITO P SAMMARCO 5603 HAMPTON INNS 3665 HAMPTON INNS 235.20 $236.20 MICHAEL P OHARA 7559 IL WEB PLATE RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 103.25 TOOLTOPIA 5533 AUTOMOTIVE PARTS & ACCESSORIES 237.00 TOOLTOPIA 5533 AUTOMOTIVE PARTS & ACCESSORIES 273.99 $614.24 ROSS ROWE 4041 B & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 123.44 PAYPAL'WISCONSINCO 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 30.00 B & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 116.35 $269.79 LORRIE MURPHY 3260 WALGREENS #4438 5912 DRUG STORES & PHARMACIES 2.99 DJB PENS 5969 OTHER DIRECT MARKETERS 377.44 PAPER MART 5111 STATIONERY, PRINTING SUPPLY 33.23 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 26.97 KOHLS#0178 5311 DEPARTMENT STORE 74.78 JEWEL#3220 - 5411 GROCERY STORES, SUPERMARKETS 54.43 SWEET BABY RAYS BARBED 5812 EATING PLACES, RESTAURANTS 189.85 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 59.58 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 3.67 STAPLES DIRECT 5111 STATIONERY, PRINTING SUPPLY 34.48 JAROSCH BAKERY, INC. 5462 BAKERIES 1 8.66 JEWEL#3341 5411 GROCERY STORES, SUPERMARKETS 26.52 MARINO'S PIZZA & PASTA 5814 FAST FOOD RESTAURANTS 120.70 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 16.46 PAPER DIRECT 5965 COMBINATION CATALOG & RETAIL MERCHANTS 48.98 CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTION MERCHANT 55.00 J.D. GRAPHIC CO INC 2741 MISCELLANEOUS PUBLISHING AND PRINTING 90.00 GET SMART PRODUCTS 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 30.15 $1,263.89 RICHARD MIKEL 3412 GALLS INTERN' 5964 CATALOG MERCHANT 38.24 SHELL OIL 5127416000PS 5542 AUTOMATED FUEL DISPENSERS 46.63 INTERNATIONAL ASSOC 8699 MEMBERSHIP ORGANIZATIONS 25.00 ABT ELECTRONICS 5732 ELECTRONIC SALES 636.00 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 031512014 through 04/04/2014 (March 2014) $746.87 JOSEPH CAREY 6503 EBS 5045 COMPUTERS AND COMPUTER EQUIPMENT AND SOFTWARE 25.00 BEST BUY MHT 00003053 5732 ELECTRONIC SALES 328.97 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 70.43 AMAZON.COM 5942 BOOKSTORES 109.44 $533.84 DEBBIE WEBER 9046 PARAMEDIC LIC RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 41.75 PARAMEDIC LIC RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 41.75 $83.50 DONNA MOWERS 6180 NAMIFY LLC 2741 MISCELLANEOUS PUBLISHING AND PRINTING 52.24 FREDPRYOR CAREERTRACK 8299 SCHOOLS AND EDUCATIONAL SERVICES 195.00 TOTALLY CHOCOLATE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 222.70 PAPER DIRECT 5965 COMBINATION CATALOG 8 RETAIL MERCHANTS 87.73 THE BETTY MILLS COMPAN 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 112.06 $669.73 STEVE SCHMIDT 8695 CARLOCK SERVICENTEROPS 5542 AUTOMATED FUEL DISPENSERS 56.01 FBI / LEEDA, INC 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 50.00 ARGOS BELL -MART CPS 5542 AUTOMATED FUEL DISPENSERS 38.27 ARGOS BELL -MART OPS 5542 AUTOMATED FUEL DISPENSERS ! 46.79 BEEF O BRADYS #439- P 5812 EATING PLACES, RESTAURANTS 65.90 $256.97 POLICE DEPT SUPPORT SVC3 8729 OBSERVINT TECHNOLOGIES 5732 ELECTRONIC SALES _179.99 SHELL OIL 57444082804 5542 AUTOMATED FUEL DISPENSERS 15.00 -$164.99 POLICE DEPT FIELD SVCS 2 6041 BROWNELLS INC 5969 OTHER DIRECT MARKETERS 522.89 BROWNELLS INC 5969 OTHER DIRECT MARKETERS 262.38 IDENTISYS INC. 7299 MISCELLANEOUS PERSONAL SERVICES 174.20 BROWNELLS INC 5969 OTHER DIRECT MARKETERS 706.86 JAROSCH BAKERY, INC. # 5462 BAKERIES 39.96 BROWNELLS INC 5969 OTHER DIRECT MARKETERS 5.61 PANERA BREAD #969 5814 FAST FOOD RESTAURANTS 27.90 PANERA BREAD#969 5814 FAST FOOD RESTAURANTS 30.66 OFFICE DEPOT #389 5943 STATIONERY, OFFICE SUPPLY 39.56 $1,810.10 ED MAY 7704 TAA TOOLS INC 5734 COMPUTER SOFTWARE STORES 30.00 DRI'EZ AUDIT 350 PC 5734 COMPUTER SOFTWARE STORES -53.69 -$23.69 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 031612014 through 04/04/2014 (March 2014) POLICE DEPT FIELD SVCS 1 1708 PROPAC 7299 MISCELLANEOUS PERSONAL SERVICES 511.02 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 14.44 AMAZON.COM 5942 BOOK STORES - 53.70 TAXI FARE 7299 MISCELLANEOUS PERSONAL SERVICES 18.60 MENGISITU SHEBIE TAXI 4121 TAXICABS/LIMOUSINES 18.00 DECLAN SUITES HOTEL 7011 LODGING -HOTELS, MOTELS 580.84 ARGOS BELL -MART OPS 5542 AUTOMATED FUEL DISPENSERS 35.06 LJS PERU 5814 FAST FOOD RESTAURANTS 7.91 MCDONALD'S F33153 5814 FAST FOOD RESTAURANTS 3.98 STALKER RADAR 5732 ELECTRONIC SALES 210.00 CIRCUS CITY GRILL 5812 EATING PLACES, RESTAURANTS 6.97 SUBWAY 00315119 5814 FAST FOOD RESTAURANTS 7.54 GALLAHAN KWIK MART 039 5542 AUTOMATED FUEL DISPENSERS 25.58 CRASHDATAGR 5533 AUTOMOTIVE PARTS 8 ACCESSORIES 899,00 MCDONALD'S F33153 5814 FAST FOOD RESTAURANTS 6,27 SUBWAY 00315119 5814 FAST FOOD RESTAURANTS 5.35 GALLAHAN KWIK MART 039 5541 SERVICE STATIONS 16.61 MCDONALD'S F33153 5814 FAST FOOD RESTAURANTS 4.18 MARATHON OIL 102970 ER 5541 SERVICE STATIONS 8.23 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 18.97 MARATHON OIL 102970 ER 5541 SERVICE STATIONS 11.72 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 34.04 MCDONALD'S F33153 5814 FAST FOOD RESTAURANTS 6.77 $2,604.78 ACCOUNTS PAYABLE 4946 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 26.57 SECURITY METRICS 5065 ELECTRICAL PARTS AND EQUIPMENT 99.98 RED CAFFEINE INC IN 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 17275.00 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 1075.84 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 84.85 VILLAGE OF BENSENVILLE 4900 UTILITIES 21437.44 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 154.85 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 109.75 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 109.75 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 167.82 $40,541.85 POLICE DEPT FIELD SVCS 3 4227 RAY O HERRON CO INC 5941 SPORTING GOODS STORE 610.38 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 44.69 SUPER SEER CORPORATION 5099 DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 317.80 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 1068 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 55.10 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 42.98 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 49.60 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 106.73 AMAZON MKTPLACE PMTS 5942 BOOK STORES 66.33 $1,308.29 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 03/5/2014 through 04/04/2014 (March 2014) MICHAEL KRCIK 35331CMA INTERNET IDENTATRONICS 00 OF 00 NATIONAL SAFETY COU AMERICAN PUBLIC WORKS 7392 MANAGEMENT, CONSULTING AND PUBLIC RELATIONS 222.75 5399 MISCELLANEOUS GENERAL MERCHANDISE 171.36 8299 SCHOOLS AND EDUCATIONAL SERVICES ; 595.00 5969 OTHER DIRECT MARKETERS 295.00 $1,284.11 TOTAL $58,008.44 Village of Elk Grove Accounts Payable Warrant 0511312014 VENDOR1 1013204422.22-00 1ST AYD CORPORATION OPER SUPPLIES 156.20 2 VARIOUS A & A EQUIPMENT & SUPPLY CO OPER SUPPLIES 915.38 3 1013205-422.56-12 A PLUS TUCKPOINTING, INC. WATER WALL PROJECT 2,400.00 4 1012107-411.56-02 AAA APPLIANCE SERVICE CENTER CONTRACT MAINT/OVEN ST. #10 1,410.68 5 5013302-461.22-00 ABBOTT RUBBER COMPANY, INC. OPER SUPPLIES 99.92 6 1013205-422.56-02 ACCURATE TANK TECHNOLOGIES CONTRACT MAINT/TANK 2,441.50 7 VARIOUS ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 910.24 8 1013205-422.26.04 ADDISON BUILDING MATERIAL MISC SUPPLIES 20.23 9 VARIOUS AD[ MAINT SUPPLIES/BLDGS & EQPT, SMALL TOOLS 549.76 10 1011201402.61-00 ADVOCATE OCCUPATIONAL HEALTH PROF SERV/MEDICAL 950.00 11 VARIOUS AIR ONE EQUIPMENT, INC. UNIFORMS, OPER SUPPLIES, CONTRACT MAINT/SCBA REPAIRS I 627.11 12 VARIOUS AIRGAS USA LLC OPER SUPPLIES 412.97 13 1012201-412.67-00 ALBRO, KENNETH COURT MILEAGE 7.84 14 VARIOUS ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 301.00 15 1012102-411.61-00 ALEXIAN BROTHERS MEDICAL GROUP PROF SERV/MEDICAL 5.198.00 16 1011804-408.61-00 ALTURA COMMUNICATION SOLUTIONS LLC PROF SERV/PHONES 805.00 17 1013201-422.64-00 AMERICAN MESSAGING RENTALS 244.25 18 1012107411.24-00 AMSAN HOUSEHOLD SUPPLIES 52,74 19 1013202422.22-00 ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 629.76 20 1011801-408.61-00 ARTHUR J GALLAGHER RISK MGMT PROF SERV/NOTARY BOND D. HUNTER 29.00 21 VARIOUS ASR-KALE UNIFORMS UNIFORMS 1,053.07 22 2101704-407.32-02 AT&T MOBILITY TELEPHONE/CELLULAR 202.30 23 VARIOUS AUTO TRUCK, INC. VEHICLE MAINT SUPPLIES, K-9 SQUAD VEHICLE BUILD 3,335.40 24 1010000-121.03-00 AVALON PETROLEUM CO. FUEL 23,094.81 25 2101704407.69-00 AVI SYSTEMS, INC. LEIGHTRONIX SUBSCRIPTION 5,704.00 26 1013101-421.42-00 BAUER, RAYMOND PLUMBING COURSE 70.00 27 _ 2083103-421.55-00 BENTLEY SYSTEMS, INC. SERV AGREMNT/MICROSTATION j 1,674.00 28 5013302-481,42-00 BERNHOLDT, SCOTT A MCWWA MONTHLY MEETING I 20.00 29 VARIOUS BEVERLY MATERIALS LLC OPER SUPPLIES 2,963.89 30 1010000-313.12-00 BIALEK, SHIRLEY REFUND REAL ESTATE TRANSFER TAX 286.00 31 1010000-313.12-00 BIEDKE, ROBERT & MARY REFUND REAL ESTATE TRANSFER TAX 440.00 32 2092101415,75-00 BREATHING AIR SYSTEMS HIGH PRESSURE COMPRESSOR 22,226.85 33 1013101421.42-00 BUILDING & FIRE CODE ACADEMY INTL BUILDING CODES TRAINING K. JAY 315,00 34 1011101-401.69-00 BUSINESS PARTNER CHICAGO MISC SUPPLIES 459.00 35 2083103-421,61-00 CAMIROS, LTD. BUSSEIELMHURST TIF 2,917.50 36 VARIOUS CANON BUSINESS SOLUTIONS, INC. SERV AGREEMENT/COPIER 2,902.93 37 1010000-231.01-00 ICAPPS PLUMBING & SEWER, INC. REFUND DEPOSIT RB/1164 WESTMINSTER 200.00 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP 571.90 1013205-422.24-00 CASE LOTS, INC. HOUSEHOLD SUPPLIES 720.50 1011604-408.73-00 CDW GOVERNMENT, INC. SOFTWARE 975.52 VARIOUS CINTAS FIRST AID & SAFETY OPER SUPPLIES 178.12 E42 VARIOUS CIVILTECH ENGINEERING, INC. LIVELY BLVD/PHASE II, BIESTERFIELD TRAFFIC SIGN, EG FY13 DRAINAGE PROJECTS, BUSINESS PARK DRAINAGE 51,276.29 VARIOUS CLS BACKGROUND INVESTIGATIONS PROF SERV/RECORDS iB5.10 Fully Reimbursable " Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 05/1312014 44 1 5013302481.77-00 .•- ICOATAR & ASSOCIATES, INC. . • VEHICLE MAINT BUILD3-011 800.99 MASS CASUALTY RESPONSE, EFFECTIVE COMMUNICATION, TACTICAL RESPONSE M. SHARP, G. MIURA, L. HARRIS, 45 VARIOUS COLLEGE OF DUPAGE TRAINING POLICE DEPT, 2,145.0046 1012202-412,42-00 COLLEGE OF LAKE COUNTY LAW ENFORCEMENT TRAINING J. ANDRZEJEWSKI 47 5010000-110.02-00 COLLETTI, DOUG FINAL BILL CREDIT REFUND ! 31.002 48 VARIOUS COMED 6111 UTILITIES .00 831.6 28 49 1013202-422.65-02 COMED 6112 UTILITIES 50 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 73.33 51 5013302481.22-00 CP SOLUTIONS, INC. OPER SUPPLIES 3,506.95 52 1012209412,42-00 CRUM, CHRISTOPHER J CDR DATA ANALYST TRAINING 14 777 17 53 VARIOUS DAILY HERALD/CHICAGO 661014 ADVERTISING 201.15 201,15 787,051 54 1012202412.56-03 DAVE 8 JIM'S AUTO BODY, INC. VEHICLE MAINT 55 1012102-411,22-00 DIVE RESCUE INTERNATIONAL, INC. OPER SUPPLIES 00 56 VARIOUS DLS CUSTOM EMBROIDERY UNIFORMS, OPER SUPPLIES 498.24"---- 1.288.00 57 5013303481.85-00 DONOHUE 8 ASSOCIATES, INC. LIFT STATION REPLACEMENT I 6 927 44 58 1012201412.82-00 DURA GILT FENCEINC. GARAGE EVIDENCE FENCING 2,000.00 59 VARIOUS DYNAMIC HEATING 8 PIPING CO SERV AGREEMENT/HVAC 5,000.00 EARTHWERKS LAND IMPROVEMENTS 80 3013101-460.83-00 DEVELOPMENT CORP 901 BRANTWOOD AVE SITE GRADING 166.977.74 61 VARIOUS EBRYIT, INC. SERV AGREEMENT/PRINTER 712.45 62 1011101401.41-00 ELK GROVE CHAMBER OF COMMERCE MEMBERSHIPS 63 1013201-422.18-00 ENGLER, RICHARD UNIFORMS SAFETY SHOES 395.00 64 2101704-407.69-07 E-VERGENT.COM, LLC T-1 LINES . 65 1010000-313.12-00 FAUST, JEAN REFUND 289.00 REAL ESTATE TRANSFER TAX 310.00 86 1011803-408.31-00 FEDEX POSTAGE 67 1013202422.26-02 FINKS INER EQUIPMENT CO MAINT SUPPLIES/EOPT 26.95 68 1012102411.22-00 FIRE RESCUE OUTFITTERS, INC. OPER SUPPLIES I 5914 69 1012102-411.26-03 FIRE SERVICE INC VEHICLE MAINT SUP 263.43 70 1012103-411.42-00 FOSTER, MICHAEL S TUITION REIMB 42.23 71 1012107-411.56-Ot FOX VALLEY FIRE 8 SAFETY CONTRACT MAINT/FIRE ALARM 400.73 875.50 _ 72 1010000-154.01-00 FRANKE, JEFFREY REFUND SIGN DEPOSIT 25.00 73 1013201422.18-00 FRIEDMAN, PAUL E UNIFORMS SAFETY SHOES 125 74 101220241216-03 FRIENDLY FORD VEHICLE MAINT SUP .0 i 63 DEVON AVE OVERPASS, GATEWAY I 75 VARIOUS GARY R WEBER ASSOCIATES, INC. DESIGN It 76 1012202412.42-00 GAR2A, ANGELA BASIC POLICE ACADEMY 8 12.371.0,223.58 77 1012202-412.42-00 GASPARI, MICHAEL J ILEETA CONFERENCE 1 0.1 78 5010000-110.02-00 GEODIS WILSON FINAL BILL CREDIT REFUND 81 22 79 1012102411,26-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 300,00 80 1013201-422.18-00 GORE, TODD UNIFORMS 223.56 SAFETY SHOES I 150.00 81 1012209412.42-00 GOTTARDO, FRANK J CRIMINAL INTERDICTION TRAINING 82 VARIOUS GRAINGER - 801891029 MAINT SUPPLIES/BLDGS 8 EOPT . 83 1013101421.22-00 HALOGEN SUPPLY COMPANY, INC. OPER SUPPLIES 603.18 84 5013302-481,56-07 HBK WATER METER SERVICE, INC. METER TESTING 15.70 85 5013302481.56-06 HD SUPPLY WATERWORKS, LTD METER REPAIR 314.90 3,364.00 86 1011804408.22-00 HEARTLAND LABEL PRINTERS, INC. OPER SUPPLIES 87 VARIOUS HELP PURCHASEDINSURANCE 20.00 41.132.00 88 5013301481.73-00 HEWLETT-PACKARD COMPANY HP COMPUTER 835.72 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 05113/2014 1013205-422.56-02 VENDOR89 HIGH PSI LTD CONTRACT MAINT/PARTS 293.25 90 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS MAY 2014 121,569.44 91 1013202-422.55-00 IL DEPT OF TRANSPORTATION TRAFFIC SIGNAL MAINT JANUARY - MARCH 2O14 6,501.51 92 1012208-412.42-00 IL JUVENILE OFFICERS ASSOC IJOA CONFERENCE E. THOMAS, A. JENSEN 275.00 93 1013205-422.55-00 IL OFFICE OF THE STATE FIRE MARSHAL SERV AGREEMENT/BOILERS 95.00 94 VARIOUS INDEPENDENT STATIONERS OFFICE SUPPLIES 92.04 95 VARIOUS INTERSTATE BATTERY SYSTEM VEHICLE MAINT SUP 320.85 96 1012208-412.41-00 INTL CRIME FREE ASSOCIATION, INC. MEMBERSHIP E. THOMAS 50.00 97 1012201-412.41-00 IPAC MEMBERSHIP POLICE DEPT, 125.00 98 1010000-231.01-00 iJ&S PLUMBING REFUND DEPOSIT RB/1161 WARWICK LN 500.00 99 VARIOUS JAMES DRIVE SAFETY LANE, LLC VEHICLE MAINT 72.00 100 2092101-415.75-00 JOHN FORDON D/B/A J-N-J AWARDS PERPETUAL PLAQUES 2,275.00 101 1012201-412.67-00 JOHNSON. DANIEL COURT MILEAGE 23.52 102 5013304-481.22-00 _ KIEFT BROS INC OPER SUPPLIES 500.50 103 VARIOUS KIESLER POLICE SUPPLY TRAINING AMMUNITION, OPER SUPPLIES 4,580.80 104 1012202412.42-00 KREJCZYK, THOMAS J. CRIMINAL INTERDICTION TRAINING 94.37 105 1013201422.18-00 LADEHOFF, RONALD UNIFORMS SAFETY SHOES I 146.13 106 1010000-313.12-00 LANSER, RONALD & COLLETTE REFUND REAL ESTATE TRANSFER TAX 710.00 107 5013301481.18-00 LAZAZZERA, MAURIZIO UNIFORMS SAFETY SHOES 136.24 108 1 1013202-422.26-02 LEACH ENTERPRISES, INC. MAINT SUPPLIES/EQPT 118.14 109 VARIOUS LECHNER & SONS RENTALS UNIFORMS & MATS 2,265.57 110 VARIOUS LUND INDUSTRIES, INC. VEHICLE MAINT SUP j 229.90 111 1012107-411.26-01 M & M LOCK & SAFE LTD MAINT SUPPLIES/BLDGS 317.60 112 1013202-422.22-00 MAHER LUMBER COMPANY OPER SUPPLIES 167.36 113 5010000-110.02-00 MALAFAIA, FRANCISCO FINAL BILL CREDIT REFUND 50.00 114 1013202322.26-02 MARTIN IMPLEMENT SALES, INC. MAINT SUPPLIES/EQPT 11.07 115 1011102-401.61-00 MARY RIORDAN, LTD PROF SERVICES/LEGAL BUSINESS PARK TIF 9,595.84 116 1013202-422.26-03 MASTER HITCH, INC. VEHICLE MAINT SUP 21.00 117 1013202422.26-02 MC CANN INDUSTRIES, INC. MAINT SUPPLIES/EQPT 141.00 118 1013202-422.26-02 MC MASTER-CARR SUPPLY CO MAINT SUPPLIES/EQPT 113.36 119 5013302481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERV/WATER SAMPLES 416.00 _ 120 1012102411.56-02 MEADE ELECTRIC COMPANY, INC. CONTRACT MAINT/EVP 428.04 121 5013302-481.22-00 MID AMERICAN WATERAVAUCONDA OPER SUPPLIES 935.70 122 VARIOUS MIDCO, INC. SERV AGREEMENT/DVR REPAIR, MUNI. BLDG. MODIFICATIONS 10,637.50 123 1013101421.61-00 MIDLAND STANDARD ENGINEER & TESTING ENGINEERING SERVICES 150 LIONS DRIVE 725.00 124 1013202-422.26-03 MIDWEST FUEL INJECTION VEHICLE MAINT SUP 293.70 j 125 VARIOUS IMILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EQPT & SLOGS, OPER SUPPLIES, VEHICLE MAINT SUP, INSURED REPAIRS 779.64 126 1013201-422.18-00 MISIAK, BRIAN K UNIFORMS SAFETY SHOES 150.00 127 1012202-412.42-00 MIURA, GARY K TACTICAL RESPONSE TRAINING 51.00 128 5013302481.56-03 MONROE TRUCK EQUIPMENT VEHICLE MAINT 1,222.50 129 1012202412A2-00 MORALES, DAVID BASIC POLICE ACADEMY 1.297.26 130 VARIOUS MTI CONSTRUCTION SERVICES, LLC MUNI. BLDG. MODIFICATIONS 8.840.00 131 1011601-406,42-00 MUNICIPAL CLERKS ASSOC N/NW SUBURBS MUNICIPAL CLERK'S MEETING KEEGAN, MOWERS, MURPHY 90.00 132 VARIOUS MUNICIPAL EMERGENCY SERVICES UNIFORMS, OPER SUPPLIES 6.850.74 133 2083103-421,61-00 _ MUNICIPAL GIS PARTNERS, INC. GIS STAFFING SERVICES 12,147.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 05/13/2014 VENDOR VEHICLE MAINT SUP, MAINT I 134 VARIOUS NAPA AUTO PARTS SUPPLIES/EQPT, OPER SUPPLIES 230.68 135 VARIOUS NCPERS PREMIUMS MAY 2014 489.00 ' 136 VARIOUS NICOR GAS 5407 UTILITIES 7.556.41 137 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM MEMBER ASSESSMENT/MAY 14 52,010A0 138 1012103411.69-00 NORTHWEST COMM EMERGENCY SYSTEM ENTRY FEE B. PALIGA, J. DEROUIN, A. GEDUTIS 225.00 139 1012201-012.42-00 NORTHWEST POLICE ACADEMY LAW UPDATE SEMINAR J. NOWACKI, M. GASPARI 50.00 140 1011101 401.61-00 NUNES, GINA COURT REPORTING SERVICES 387.00 141 3011701-460.82-00 OEC BUSINESS INTERIORS MUNI. BLDG. MODIFICATIONS 4,262.28 142 VARIOUS OFFICE DEPOT CORP SALES OFFICE SUPPLIES 468,59 143 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 408.58 144 1011101-401.69-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/FEB 14 14,054.08 745 7.011705-407.55-00 PARAGON MICRO, INC. SERV AGREEMENT/SERVER 475.00 FIREARMS COMBAT TRAINING, WAS 146 1012202-412.42-00 PELAYO, EFREN CONTAINMENT TRAINING 313,96 147 1012202-412.42-00 PERKINS, ERIC R JILEETA CONFERENCE 84,55 148 1011705-407.55-00 PETERS 8 ASSOCIATES SERV AGREEMENT/SOFTWARE 528.00 149 101 t601.406.21-00 PF PETTIBONE CO OFFICE SUPPLIES 408.40 150 1011803-408.31-00 POSTMASTER CAROL STREAM PW740 IPOSTAGE 6,000.00 151 2060000-206.00-00 POELLTREE CARE, INC. RETAINAGE REFUND EAB TREE REMOVAL PROGRAM 36,911.42 152 1012102-411.69-02 PRAXAIR/GAS TECH TRAINING TOWER SUPPLIES 51.61 153 1011105-407.55-00 IPRESIDIO NETWORKED SOLUTIONS ISERV AGREMNTNMWARE SERVER 1,207.08 754 VARIOUS IPROSAFETY IOPER SUPPLIES 512.50 155 1013205-422.26-04 REBECHINI STUDIOS, INC. MAINT SUPPLIES 4,628.00 RECYCLING MAGNETS, BUSINESSCARDS/B. 156 VARIOUS REDDY SERVICE, INC. PRINTING BARNETT 755.60 157 1012102411.26-02 RELIABLE FIRE EQUIPMENT CO MAINT SUPPLIES/EQPT 550.00 j 158 1013205-422.24-00 RICMAR INDUSTRIES HOUSEHOLD SUPPLIES 279.40 159 7017705407.55-00 RICOH USA, INC. SERV AGREEMENT/COPIER 7,946.78 160 1012102-411.42-00 ROMEOVILLE FIRE ACADEMY ROPE OPERATION TRAINING S. PETERSEN, K. SEEGERS, A. LAIRD 1 1,275.00 7 6 F 1012201-412.67-00 ROSKO, GARY A COURT MILEAGE 7 gq -- 162 0010000-231.01-00 ROTO-ROOTER SERVICES COMPANY REFUND DEPOSIT RB/1128 WESTVIEW DR 1,000.00 163 7073205-422.22-00 RUNGE PAPER COMPANY, INC. OPER SUPPLIES j 136.44 164 1013202-422.26-03 RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 598.35 165 1012108-411.69-01 SANFILIPPO, DENISE HEALTHY DIETARY SEMINAR 400.00 166 2022301-013.22-00 SCAFF'S ENTERPRISES/343 FIRE OPER SUPPLIES 1.385.00 167 7013203-422.56-08 SEBERT LANDSCAPING CONTRACT MAINT/LANDSCAPE 9.703.75 168 1011801-4 88.61-00 SECRETARY OF STATE INDEX DEPT. NOTARY PUBLIC FEE D. HUNTER 10.00 169 1013204-422.22-00 SERVICE COMPONENTS, INC. OPER SUPPLIES 159.44 170 1011102-401.61-00 SEYFARTH SHAW ATTORNEYS LLC PROF SERV/LEGAL 3,412.50 171 1010000-324.00-00 SHERATON SUITES REFUND ALARM LICENSE 25.00 172 1013202-422.56-08 SHERIFF'S WORK ALTERNATIVE PROGRAM 2013 SWAP PROGRAM 2.000.00 173 1010000-231.01-00 SMITH, DANE REFUND DEPOSIT RB/877 DEBRA LN 500.00 174 2064104-430,69-08 ST AUBIN NURSERY ,INC. 2014 SPRING TREE PLANTING 39,000.00 175 7013202-422.26-02 STANDARD EQUIPMENT COMPANY MAINT SUPPLIES/EQPT 487.31 176 5013304-481.85-04 STANTEC CONSULTING SERVICES, INC. BUSSE WOODS PHASE 1 2,793.00 177 1013205422.24-00 STATE INDUSTRIAL PRODUCTS HOUSEHOLD SUPPLIES 39.59 178 STEINER ELECTRIC CO MAINT SUPPLIES/BLDGS 67.71 179 011VARIOUS 1102-401.61-00 STORINO RAMELLO 8 DURKIN PROF SERV/LEGAL 5,590.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 0511312014 1013201-422.18-00 VENDOR180 STURGULEWSKI, DEREK UNIFORMS ISAFETY SHOES 150.00 181 VARIOUS SUNGARD HTE, INC. SERV AGREEMENT/HTE SOFTWARE 46,926,71 182 1013205-422.55-01 SUPERIOR SERVICE SOLUTIONS, INC. CONTRACT MAINT/CLEANING 683.00 183 5010000-205.00-00 SWALLOW CONSTRUCTION, INC. RETAINAGE REFUND 1,703.99 184 VARIOUS TAPCO OPER SUPPLIES, SMALL TOOLS 3,311.45 185 1013204422,22-00 TERRACE SUPPLY COMPANY OPER SUPPLIES 90.10 186 1013205-422.26-01 THE ALPHABET SHOP, INC. MAINT SUPPLIES/BLDGS 165.00 187 1013101-421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 3.500.00 188 1012201-412.45-00 THOMSON REUTERS SUBSCRIPTIONS 1,345.50 189 5013302-461.56-02 TNEMEC COMPANY, INC. CONTRACT MAINT 363.00 190 1012203-412,42-00 TORRES, CHRISTOPHER BOMB & EXPLOSIVES TRAINING, POLICE TRAINING 34.06 191 1013205422.56-02 TOTAL FIRE AND SAFETY, INC. CONTRACT MAINT/FIRE EXTINGUISHER 445.00 192 1012101-411.21-00 ITRADEMARK OFFICE SUPPLIES _ _ 16.50 193 3013202-460.85-00 ITRANSYSTEMS CORP HIGGINS OVERPASS PHASE III 14.013.69 194 5013302-481.22-00 JUNDERGROUND PIPE & VALVE CO OPER SUPPLIES 820.00 195 VARIOUS USA BLUE BOOK SMALL TOOLS 1,768.24 196 5013304-481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 792.50 197 1012101-411.69-00 WAL-MART RETIREMENT SUPPLIES TOSTO 58.99 198 VARIOUS WAREHOUSE DIRECT MISC& OFFICE SUPPLIES 1,428,04 199 5013302481.56-04 WATER WELL SOLUTIONS IL DIV LLC REHABILITATION OF WELL#14 39,960.00 200 1013202-422.26-03 WENTWORTH TIRE-13ENSENVILLE VEHICLE MAINT SUP 225.99 201 1013202-422.26-03 WHELEN ENGINEERING CO., INC. VEHICLE MAINT SUP 390.75 202 VARIOUS -WHITECAP CONST. SUPPLY OPER SUPPLIES, SMALL TOOLS 595.78 203 VARIOUS WILLIAM RAINEY HARPER COLLEGE PARAMEDIC SCHOOL TUITION L. TITRE, M. BELPEDIO, M. FOSTER, P. MELENDY 14,798,00 204 1012201-412.67-00 WILLIAMS, JOHNNELL K COURT MILEAGE 7.84 205 VARIOUS WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS PROJECT, UNIVERSITY CULVERT PROJECT - 25,688.50 206 1011804-408.61-00 WILSON CONSULTING, INC. PROF SERV/CONSULTING 250.00 207 6012204-482,77-00 _ WRIGHT AUTOMOTIVE, INC. 2014 DODGE CARAVAN 21,820.00 208 1012101-411.18-00 WS DARLEY & CO UNIFORMS 919.22 209 1012 001411.55-00 XEROX CORPORATION (DALLAS,TX) SERV AGREEMENT/COPIER 57.00 210 5013304-481.22-00 ZIEBELL WATER SVC PRODUCTS OPER SUPPLIES 123.72 $ 998,798.51 ' Fully Reimbursable Partially Reimbursable OVE Y/G�� c 05/01/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Living Hope Church 777 Meacham Road BACKGROUND: We are in receipt of a request from Elaine M. Laky, Office Manager for Living Hope Church, seeking a waiver of permit fees in the amount of $25.00 for the installation of a temporary sign for a theater production at 777 Meacham Road. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for churches and other non-profit organizations. APPROVALS: Polony, Jared Jay, Kenneth Roan, Matthew ATTACHMENTS: Living Hope Church Created/Initiated Approved Page 1 of 1 April 11,2014, Village .of Elk Grove Permit Department 901 Wellington Aven.u-a Elk Grove Village, IL 60007 'To, Whom. It May Concern: TWt-fetter it -to request waiver off6es fora temporary banner permit for the following banner: "You're: a Good Man. Charlie: Brown" Overshadowed Theater Productions If.y5.U1have. any questions, or requite furtherjnformation yQu may,copt c -..me at a`� 1 i �•�f fS'.�? {. j �' , �'q h-•�y cot; X(I �r � f�Fye G �i� E34� �� 4 ��£r-> �t�yZ . ��F'p A.'1���6�� a no, I C PA, Illiii . e.: v�GQOV E V/IGc t 05/02/2014 TO: Sandra Smalley, Deputy Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Northwest Presbyterian Church 2014/201S Vehicle Sticker Fee Waiver Request BACKGROUND: Per the attached letter, Northwest Presbyterian Church located at 301 Ridge Avenue is requesting a fee waiver for Fiscal Year 2014/2015 vehicle sticker fees for two passenger vehicles that are registered to the church. The total cost of this waiver is $50. As you are aware, the Finance Department traditionally presents such,requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Vazquez, Lily Smalley, Sandy Tromp, Christine Smalley, Sandy Roan, Matthew Created/Initiated Approved Approved New ATTACHMENTS: 1. Northwest Presbyterian Church Fiscal Year 2014/2015 Vehicle Sticker Fee Waiver Request Page 1 of 1 O NORTHWEST PRESBYTERIAN CHURCH 301 Ridge Avenue. Elk Grove Village, Illinois 60007 (847) 228-0008 (F) (847) 228-7433 April25 2014 To whom it may concern I want to requesting Vehicle Sticker Fee be waived on 2008 Honda Accord. And 2002 Chevy Van. Please. If you have any question ask me. Thanks Andrew Seniow (a) 05/05/2014 TO: Sandra Smalley, Deputy Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Elk Grove Township Community Day Care Center 2014/2015 Business License Fee Waiver Request BACKGROUND: Per the attached letter, Elk Grove Township Community Day Care Center, located at 711 Chelmsford Lance, is requesting a waiver for 2014/2015 business license fees the following: 1 coin -operated food/beverage machine ($50), 1 food processor/storage ($100), and 1 day care center ($325). The total amount of the fee waiver is $475.00. As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Smalley, Sandy Tromp, Christine Smalley, Sandy Roan, Matthew ATTACHMENTS: Created/Initiated Approved New Elk Grove Township Community Day Care Center 2014/2015 Business License Fee Waiver Request Page 1 of 1 ELK GROVE TOWNSHIP___ MAY U52014 COMMUNITY DAY CARE CENTER 711 CHELMSFORD LANE • ELK GROVE VILLAGE, ILLINOIS 60 dtCCOUNTS RECEIVABLE . ..•..- -' ^.. ='S .: _.._...:-«...r: r: 2, .., a.. ;. _..,...,. ..>.__...axrz. ..x<r +�.i�t..rua:<�.^a!:: 5.v ANNETTE CAPUANI EXECUTIVE DIRECTOR (847)439-5577 (847)439-5584 Fax May 1, 2014 Dee Evans .Business License Coordinator Elk Grove Village The Elk Grove Township Community Day Care Center is respectfully requesting that the business license fee be waived for the period of 6/1/2014 to 5/31/2015. Thanks you for your consideration. Sincerely, Annette Capuani Executive Director Elk Grove Township Community Day Care Center �� National Accreditation Commission for Early Care and Education Programs United Way Aq., 04/29/2014 TO: Raymond R. Rummel, Village Manager FROM: Judith M. Keegan, Village Clerk SUBJECT: Elk Grove Park District - Canvas & Cocktails -Fee Waiver BACKGROUND: Per the attached letter, the Elk Grove Park District is requesting a fee waiver for a temporary Class D Liquor License in the amount of $2,100 for a Canvas & Cocktails event to be held at the Rainbow Falls Community Center on Friday, June 6, 2014 from 6:30 p.m. to 9:30 p.m. Please include the Elk Grove Park District request on the May 13, 2014 Consent Agenda for Village Board consideration. APPROVALS: Keegan, Judy Keegan, Judy Smalley, Sandy Roan, Matthew ATTACHMENTS: 1. Park District Request Created/Initiated Approved Approved Final Approval Page 1 of 1 Friday, April 25, 2014 Dcar Judy: I am writing on behalf of the Elk Grove Parks Foundation in regards to the upcoming Canvas & Cocktails event. This event is scheduled to take place on Friday, June 6` from 6:30 p.m. to 9:30 p.m. at the Rainbow Falls community Center. 1 would like to request a temporary class D liquor license. I would also Eke to request all fees waived. Please contact me if you have any questions regarding the event or the stated requests. Thank you very much for your time) Best wishes, Shannon ELsey; CPRP Arr/Special Events Manager Elk Grove Park District: 1000 Wellington Ave. lilk Grove Village, IL 60007 (847) 090-1184 direct (847) 437-8043 fax w wnv.elkgtovep arks _org P tibn 04/25/2014 TO: Sandra Smalley, Deputy Director of Finance FROM: Brian Bourdeau, Management Analyst Judy Keegan, Village Clerk SUBJECT: Elk Grove Park District 2014/2015 Fee Waiver Requests BACKGROUND: Per the attached letter, the Elk Grove Park District, located at 499 Biesterfield Road, is requesting a fee waiver for the cost of 2014/2015 vehicle sticker fees as follows: Vehicle Sticker Code Quantity Fee (Per Vehicle) Total Cost Passenger Car (01) 4 $25.00 $100.00 Class-B Truck (03) 12 $50.00 $600.00 Class-D/F Truck (04) 17 $75.00 1,275.00 Class-H/J/K Truck (05) 2 $100.00 $200.00 Totals 35 $2,175.00 Per the attached letter, the Park District is requesting a fee waiver for two Class A Liquor Licenses for Fox Run Golf Links ($2,900) and Garden Terrace Banquets ($2,900). Per the attached letters, the Elk Grove Park District is also requesting a fee waiver for the cost of 2014/2015 business license fees as follows: Business License Quantity Fee (per Total license) Cost General Retail (40905) 5 $100.00 $500.00 Food Caterer (40101) 2 $100.00 $200.00 General Retail - Temporary (40913) 1 $35.00 $35.00 Service Station (40910) 3 $25.00 $75.00 Restaurant (40301) 5 $200.00 $1,000.00 Health/Tennis Club 1 $100.00 $100.00 Coin -Operated Food/Beverage 7 $50.00 $350.00 (20102) Day Care Center (40601) 1 $325.00 $325.00 Golf Course (10202) 1 $100.00 $100.00 Page 1 of 2 Massage Establishment (10901) 1 $250.00 $250.00 Totals 27 $2,935.00 Included in the above business license fee waiver request are a general retail license - temporary ($35) and a food caterers license ($100) associated with the District's Art in the Park event to be held Sunday, June 8, 2014. The Elk Grove Park Districts total fee waiver request is $10,910.00. As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Vazquez, Lily Smalley, Sandy Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval 1. Elk Grove Park District 2014/2015 Vehicle Sticker Fee Waiver Request 2. liquor license waiver letter 3. Elk Grove Park District 2014/2015 Business License Fee Waiver Request - Art in the Park 4. Elk Grove Park District 2014/2015 Business License Fee Waiver Request Page 2 of 2 Elk Grove Park District Board of Commissioners April 22, 2014 Bob Biedke Craig Johnson, Mayor To Cooke Village of Elk Grove Village BiB O'Malley 901 Wellington Avenue Elk Grove Village, Illinois 60007 Ralph Souder Johnwalz Dear Craig: Mike Bromman; Executive Director Enclosed please find the 2014 Vehicle Sticker Applications for the Elk Grove Park District fleet. As in the past, the Park District respectfully requests the waiver of these fees by the Elk Grove Village Board of Trustees. The District appreciates your continuing support and cooperation. Sincerely, Mike Brottman Executive Director encls Elk Grove Park District 499Biesterfield Road Elk Grove Viflage,1L 60007. Phone: 847-690-1190 Fax: 847-228-3508 w .elkgroveparksorg April 21, 2014 Craig Johnson, Mayor Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, Illinois 60007 Dear Craig: Enclosed please find the 2014 Liquor Licensc Renewal Notices for Fox Run Golf Links, and the Garden Terrace Banquets. As in the past, the Elk Grove Park District respectfully requests the waiver of these fees by the Elk Grove Village Board of Trustees. Your continued support of the District is greatly appreciated. Sincerely, Mike Brottman Executive Director enels — IAN APR 2 82014 ACC( "JNT5 .RECE.;INA9LE Elk Grove Park District Board of Commissioners Bob Biedke Tom Cooke Friday, April 25, 2014 Bill O'Malley Ralph Souder Dear Judy John walz I am writing on behalf of the Elk Grove Park District in regards to the upcoming Art in the Park event. This event is scheduled to take place on MecutiveDirec Sunda June 8`" from noon to 5:00 p.m. on the Village Green. I would like Executive Diretto; y. to request a food caterer license as well as a temporary general retail license. I would also like to request all fees waived. Please contact me if you have any questions regarding the event or the stated requests. Thank you very much for your time! Best wishes, S sej� W Art/Special Events Manager Elk Grove Park District 1000 Wellington Ave. Elk Grove Village, IL 60007 (847) 690-1184 direct (847) 437-8043 fax unvw elkgroveparks org Elk Grove Park District 499 Biesterfield Road Elk Grove Village, IL 60007 Phone: 847-690-1190 Fax: 847-228-3508 w .elkgioveparksorg t Elk Grove Park District Board of Commissioners Bob Biedke Tom Cooke Bill O'Malley Ralph Souder John Walz Mike Brottman, Executive Director Elk Grove Park District 499 Biesterfield Road Elk Grove Village, IL 60007 Phone: B47-690-1190 Fax: 847-2283508 www.elkgroveparkscTg April 30, 2014 Craig Johnson, Mayor Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, Illinois 60007 Dear Craig: MAY 95,LUi4 LCCOUNTS RECEIVABLE Enclosed please find the 2014 Business License Applications for the Elk Grove Park District facilities. As in the past, the Elk Grove Park District respectfully requests the waiver of these fees by the Elk Grove Village Board of Trustees. Your continued support of the District is greatly appreciated. Sincerely, Mike Brottman Executive Director encls �OOYE V1 WOF •�xh,ox44�� 05/05/2014 TO: Richard Mike], Fire Chief FROM: Catherine Miarnowski, Management Analyst SUBJECT: Recommendation for Award of a Contract for Purchase of Seven (7) Flir Thermal Imaging Cameras with Accessories BACKGROUND: On April 24, 2014, sealed bids were opened for the purchase of up to eight (8) thermal imaging cameras with accessories. This equipment will be placed on the most active appartus and will replace units that are more than 10 years old. In addition, the contract provides the Fire Department with a 2-year warranty and on -site traininng at no additional cost. Three (3) vendors received bid documents and one (1) vendor submitted a bid proposal. W.S. Darley & Co.of Itasca, IL submitted a proposal of $4,625 per unit. Based on the available funds budgeted, the Fire Department is able to purchase seven (7) Flir thermal imaging cameras at a total cost of $32,375. 1 respectfully request your concurrence to award a purchase contract to the lowest responsive and responsible bidder,W.S. Darley & Co. of Itasca, IL in the amount of $32,375. Adequate funds are available in the Foreign Fire Insurance Tax Fund account number 209- 2101-415-7500. APPROVALS: Miarnowski, Catherine Harris, Lance Mike], Rich Tromp, Christine Roan, Matthew ATTACHMENTS: Page 1 of 1 Created/Initiated Approved Approved New v�GPOV E Yu � CR 04/24/2014 TO: Sandy Smalley Deputy Director of Finance FROM: Stephen F. Schmidt Chief of Police SUBJECT: 2014/2015 Contract for Purchase of Uniforms BACKGROUND: The Police Department respectfully requests the Village Board to waive the formal bidding requirements and award the contract for the purchase of police officer uniforms to ASR- Kale Uniforms, Inc. of Chicago, Illinois (for the 2014-15 budget year). The previous contract with ASR-Kale has expired and no automatic renewals are available. ASR-Kale Uniforms has supplied uniforms for the Police Department for the past years, offering the most competitive prices, quality of product and service availability. Over the years the Police Department has standardized its uniforms to the Flying Cross product line. The Flying Cross uniform is a product of All Sewn Right(ASR) Uniforms, which recently acquired Kale Uniforms. Kale Uniforms is now a wholly owned subsidiary of ASR and has a store in the Chicagoland area. In addition, because Kale Uniforms is ASR's only company -owned store in this area they have a large inventory of uniform apparel and their delivery time is much shorter than other retailers that would have to order the apparel. Buying directly from the manufacturer allows the Village to obtain a lower price. The Department has budgeted $55,000 for uniform purchases in 2014/2015. [am requesting approval of a purchase order for $45,000, which is available in Administrative Uniforms and Allowances, account #101-2201-412-1800. 1 have received a written concurrence from Thomas Vazzano, Vice President of ASR- Kale Uniforms for the extension of the contract with no price increase over FY14. If more is needed later in this budget year I will request to increase the purchase order at that time. Please forward this matter before the Village Board for their consideration. Pagel of 2 APPROVALS: Sass, Leslie Sass, Leslie Walsh, Chuck Schmidt, Steve Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Approved Final Approval Page 2 of 2 04/25/2014 TO: Ray Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: ICRC Marketing Program Entitled Beyond Business Friendly BACKGROUND: In 2012 Red Caffeine, formerly Desert Rose Design Studio (DRD) was awarded the contract to develop the Beyond Business Friendly marketing campaign tactics and implementation schedule. At their February 27, 2014 budget meeting the ICRC approved an extension of the contract for Red Caffeine to continue implementation of the plan in amount of $153,535 for the 2014-2015 fiscal year. The plan outlines a sustained multimedia campaign that includes unique web applications, social media, and traditional media. The goal of the plan is to create awareness around the Village's new brand image, Beyond Business Friendly. The campaign targets various audiences including, current businesses located in Elk Grove, business looking to relocate to the Village, and commercial real estate professionals working in the region. Since its launch, the campaign has had numerous successes which include: Launch of www.egvbizhub.com Made in Elk Grove Manufacturing Expo Increased social media and internet presence Garnering of national marketing awards At this time, the proposal is to approve the continuation of Beyond Business Friendly marketing plan under the direction of Red Caffeine at a cost of $153,535. The campaign will be rolled out over the course of a year with individual tactics developed and funded as they are implemented. If you have any questions or concerns please contact Josh Grodzin, Director of Business Development and Marketing at 847-357-4005 or by email at jgrodzin@elkgrove.org. APPROVALS: Grodzin, josh Created/Initiated Page 1 of 2 Tromp, Christine Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Beyond Business Friendly Marketing Campaign Page 2 of 2 ORDINANCE NO. AN ORDINANCE AMENDING TITLE 8 CHAPTER 8 OF THE ELK GROVE VILLAGE MUNICIPAL CODE BY PROHIBITING THE INSTALLATION OF ABOVE GROUND UTILITY DISTRIBUTION LINES ALONG BUSSE ROAD AND ELMHURST ROAD WHEREAS, the Village is a home rule unit pursuant to subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and WHEREAS, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals and welfare; and WHEREAS, a substantial portion of Busse and Elmhurst Roads are located within a designated Tax Increment Financing (TIF) District; and WHEREAS, the dollars generated by the TIF District will be utilized to enhance the vitality of the Industrial Park; and WHEREAS, work being done in the subject area as part of the TIF District is being done to further the objectives of the Elk Grove Village ICRC Master Plan; and WHEREAS, the prohibition of the installation of overhead utilities is within the guidelines set forth in the Elk Grove Village 1CRC Master Plan in order to improve the aesthetics of the Busse Road and Elmhurst Road corridors; and NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Chapter 8, Engineering, Building and Community Development, Section 8-8-9-15 F Distribution Lines Installed Above Ground be amended to as follows: 8-8-9-15 F. 4. — Prohibition —Notwithstanding the provisions of paragraphs 1 — 3, no permanent or temporary overhead distribution lines shall be permitted to be installed at any location along Busse Road or Elmhurst Road. Section 2: That the Village Clerk is hereby directed to publish this Ordinance in pamphlet form. Section 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 13", day of May 2014. APPROVED this 1311 day of May 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk ORDINANCE NO. AN ORDINANCE ESTABLISHING A SPECIAL EVENTS POLICY FOR THE VILLAGE OF ELK GROVE VILLAGE WHEREAS, each year, there are special events sponsored by the Village or sponsored by various community organizations held for the purpose of creating activities to foster community spirit, to increase business activity and tourism and provide other social and economic benefits to the Village; and WHEREAS, such special events require advanced planning to review the potential impact the event will have on the health, safety and welfare of the attendees thereof as well as the impact the event will have on the Village; and WHEREAS, in order to facilitate, coordinate and control these concerns, it is necessary that an events policy be established for all affected parties. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage as follows: Section 1: That the Village hereby approves and adopts the Village of Elk Grove Village Special Events Policy, a copy of which is attached hereto and incorporated herein. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village Village of Elk Grove Village Special Events Policy Special Events by their nature require advanced planning. Such planning involves examination of the impact to health, safety and welfare of those attending, as well as those impacted by the event. The purpose of this policy is to establish planning requirements and procedures for examining the various impacts associated with the special events. April 1, 2014 DRAFT - Special Events Policy A. DEFINITIONS — For the purpose of this Special Events Policy and future amendments thereto, certain terms and words are hereby defined. Whenever the following words, terms and/or phrases are used, they shall have the meanings respectively ascribed to them as specified below, except where the context indicates a different meaning: 1. COMMUNITY EVENT: Means a special event sponsored by the Village or an event which is taking place in the Village and sponsored by another entity or association. 2. COMMUNITY EVENT SIGN: Means a banner or poster used to promote a community event, displayed at Village designated locations or on Village -owned or designated community event signs. 3. COMMUNITY ORGANIZATION: Means a non -for -profit or governmental organization located within the corporate limits of the Village or sponsored by qualifying charitable, civic, or governmental organizations which seek to strengthen and enhance certain aspects of the community and to strengthen Elk Grove Village's identity. 4. CORPORATE AUTHORITIES: Means the Mayor and Board of Trustees of the Village of Elk Grove Village. 5. EDUCATIONAL ENTITY: Means any state, regional, local, religious, or private educational entity, including but not limited to School District 54, Community Consolidated School District 59, Queen of the Rosary Catholic School, Township High School District 211, Township High School District 214, Harper College, Oakton Community College, Dominican University. 6. EVENT: Means a parade, public assembly, special event, or similar activity requiring a permit. 7. EVENT MANAGER: Means the person responsible on behalf of the sponsoring organization and/or permittee for managing the event. 8. EXHIBIT: Means an object or collection of objects shown in an exhibition, display or fair. 9. GOVERNMENTAL ENTITY: Means any federal or state entity or agency and any unit of local government including but not limited to the Village of Elk Grove Village, the Elk Grove Public Library, the Elk Grove Park District, the Elk Grove Township, and the County of Cook. 10. NON -SPONSORED VILLAGE COMMUNITY EVENT: Means an event which will be held within the Village and/or which will require the use of special Village services, and: a. Is open to the public; b. Certain elements of the event occur in the Village or on public property (at minimum, the event will either commence or end in the Village); and Page 2 of 9 DRAFT - Special Events Policy c. Is community -oriented and includes activities that attract people to or retain people in the Village and/or increase business activity, tourism, and/or awareness within the Village; and d. The event is organized and held with an objective of serving as a fundraiser for the organization, but the event does provide some level of economic, cultural, or social benefit to the Village. 11. NORMAL COURSE OF OPERATION: Means the basic activity and/or purpose of any governmental, educational or religious organization and shall not include special events or other activity not normally associated with such entity or organization. 12. PARADE: Means any march, ceremony, show, exhibition, pageant, or procession of any kind, or similar display, upon any public property in the Village. 13. PERSON: Means any individual, partnership, association, organization, or corporation. 14. PERMIT: Means a non -transferable permit issued by the Village to hold a special event, parade, or public assembly in the Village. 15. PERMITTEE: Means any person or organization that has been issued a permit. 16. PRIVATE ENTERTAINMENT EVENT: Means events of a temporary nature intended for a limited number of attendees or other exclusive groups and which is not intended for the general public. 17. PUBLIC ASSEMBLY: Means any congregation or gathering of persons upon any public property for the purpose of expressing views or opinions on specific topics. 18. PUBLIC PROPERTY: Means any property owned by or dedicated to the Village or other governmental agency including streets, roadways or dedicated rights -of -way. 19. SPECIAL EVENT: Means an event which will be located, in whole or in part, within the Village and/or which will require the use of special Village services. 20. SPECIAL VILLAGE SERVICES: Means services provided by the Village during an event which are in addition to, above and/or beyond the respective level of such services and/or operations normally provided by the Village, which services may include, but are not limited to, any of the following: street closures, provisions of barricades, trash or recycling receptacles; special parking signs, special electrical services; special police protection, special fire/EMS protection; or use of Village vehicles and/or equipment. Page 3 of 9 DRAFT - Special Events Policy 21. SPONSORING ORGANIZATION: Means any partnership, association, organization or corporation, including the Village, which has been issued a permit for any event. 22. SUPPORT STRUCTURES: Means any temporary structures erected in connection with any event, including but not limited to stages, scaffolding, bleachers, tents, stands, and/or booths. 23. VILLAGE: Means the Village of Elk Grove Village. 24. VILLAGE CLERK: Means the Village Clerk or Acting Village Clerk of the Village. 25. VILLAGE CODE: Means the Village Code of the Village, as amended from time to time. 26. VILLAGE LIAISON: Means the Village staff member assigned to function as the primary Village contact for an event. 27. VILLAGE MANAGER: Means the Village Manager of the Village, or his/her designee. 28. VILLAGE SPONSORED COMMUNITY EVENT: Means an event which will be held, in whole or in part, within the village, and: a. May require the use of special Village services, and: b. Is open to the public; and c. Is solely sponsored by the Village or co -sponsored by the Village in conjunction with a community organization or is otherwise supported by the Village as evidenced by inclusion in the Village budget; and d. The event is organized and held with the primary objective that creates activities that attract people to or retain people in the Village, to foster community spirit, to increase business activity and tourism, and/or to provide other economic and/or social benefits to the Village. B. PERMIT REQUIRED / EXEMPTIONS / COSTS — 1. PERMIT REQUIRED: It shall be unlawful for any person to conduct a Community Event within the Village unless a permit for such event has been issued. The cost of the permit is $50.00 which fee shall be in addition to other costs for Village Services as well as any third - party costs deemed necessary by the Village Manager. 2. EXEMPTIONS FOR GOVERNMENT, EDUCATIONAL AND RELIGIOUS ORGANIZATIONS: All Elk Grove Village governmental, educational or religious entities or organizations shall be exempt from the permit requirements provided that their event is in the normal course of the entity's operation. Events which are deemed outside an entity's normal course of operation shall be subject to all permit requirements and regulations. Page 4 of 9 DRAFT - Special Events Policy 3. PRIVATE PROPERTY EXEMPTION: Private entertainment events held on private property shall be exempt from obtaining a Community Event permit. 4. PAYMENT OF CHARGES FOR VILLAGE SERVICES: All events, whether a permit is issued or not, shall be responsible for all labor and material charges and costs of the Village, if any, with respect to street closures, traffic control, temporary structures or signage, electrical connections and any other Village service deemed necessary for such events. In addition, there may be an additional cost for any third -party expenses when the Village Manager determines it necessary for the Village to contract for such additional services as a result of the event activities. C. PERMIT APPLICATION: Any person wishing to secure an event permit shall submit an application to the Village Manager's Office not less than sixty (60) days before the date for which the event is proposed unless a later filing date is approved by the Village Manager for good and compelling cause. All applications for a special event permit shall contain, include or be accompanied by the following information or documentation in addition to any further information which may be requested by the Village Manager in order to determine whether a permit should be issued: 1. The name, address and phone number of the person signing the application, the proposed permittee, and the applicant's event manager, who shall be responsible for and ensure compliance with all permit requirements and regulations and who shall be the primary contact between the permittee and the Village. 2. A description of the event that will be conducted. . 3. The dates, times, and location of the event, including but not limited to the hours that the event will commence and terminate, the location of the assembly area, the time when the participants will begin to assemble, and/or the times necessary for any assembly and/or dismantling of any support structures. 4. The estimated number of people who will be in attendance at the event, if known or readily attainable. 5. A statement as to whether food and/or alcoholic beverages will be sold or available during the event and a copy of the license or the application for any license required therefor or other required licenses, if any and fees related thereto. 6. The route, including starting and termination points, to be traveled, if applicable. 7. If the applicant is an agent for or co-partner with another organization, documentation that the applicant has authority to represent such organization must be filed. Page 5 of 9 DRAFT - Special Events Policy 8. A statement identifying the special Village services, if any, the applicant will either request or will be required to provide. A copy of the tax exemption letter issued for any applicant claiming a tax-exempt non-profit status. 10. A proposed traffic and pedestrian circulation plan, if applicable. 11. The number and location of portable sanitation facilities when and where appropriate. 12. The number of persons proposed or required to monitor or facilitate the event, including provisions for spectator or participant control and direction. 13. Provisions for first aid and emergency medical services, based on risk factors attendant to the event. 14. If deemed necessary by the Village, a copy of an insurance policy for public and general liability in an amount of $1,000,000 naming the Village, its officers, employees, and agents, as additional insured for the event, as well as an agreement (in form approved by the Village Attorney) by the permittee and sponsoring organization to indemnify and hold harmless the Village and its officers, employees, and agents from all losses, damages, injuries, claims, demands and expenses arising out of the operation of the event or the condition, maintenance and use of the public property involved with the event. 15. A statement as to whether the applicant has been granted an event permit or similar permit by the Village or other Illinois municipality within the preceding two years and whether any such permit has ever been revoked and the reasons therefor, or whether the applicant has ever been convicted of a misdemeanor or a felony and, if so, the nature of the offense and the penalty assessed. 16. A sworn affidavit that all information provided on the application is complete and truthful. D. REVIEW OF PERMIT APPLICATION — VILLAGE LIAISON: The Village Manager will assign to each event a Village Liaison who will assist the applicant throughout the application process and will be the primary contact. Upon receipt of an application for a permit, the Village Manager shall forward the application to the Village Liaison he or she specifically selects for such event. The event manager will be notified by the Village Liaison if the event requires additional permits or licenses all of which must be obtained before an event permit will be issued. The Village Liaison shall forward copies of the application(s) to the Chief of Police, Fire Chief, Director of Community Development, the Director of Public Works, and/or any other departments of the Village which may be affected by the event. Following review by each department of the application(s), the Village Liaison shall coordinate the comments and recommendations Page 6 of 9 DRAFT - Special Events Policy from the various departments and submit such information and make recommendations to the Village Manager. Each Village department shall analyze the application with respect to conforming to applicable Village Code. 2. RECOMMENDATION: After receipt and consideration of the recommendations from all other department heads, the Village Liaison shall make a recommendation to the Village Manager who shall consider said recommendations and shall distribute to the Corporate Authorities copies of the application and the recommendations of the Village Liaison and department heads, together with said Village Manager's recommendation pursuant to Paragraph 3 hereof. 3. REVIEW BY VILLAGE MANAGER: The Village Manager shall issue his/her approval or disapproval of an application for permit, based upon a review and consideration of the written recommendations and/or objections of the appropriate Village departments and that of the Village Liaison. If the event is a Special Event, the Village Manager shall approve or disapprove the application based upon his/her determination as to whether the proposed event is in the best interest of the Village and its residents, and based upon the criteria set forth below. If an event will require use of a portion of any public property, the Village Manager shall submit his/her recommendation of approval or disapproval to the Corporate Authorities for their consideration and action thereon, again, based upon the criteria set forth below. The criteria to be met by the applicant shall include, but are not limited to, the following: a. The applicant has complied with all applicable requirements of the Village Code and this Special Events Policy. b. The proposed event will not substantially or unnecessarily interfere with traffic in the area. c. There are available, at the time of the event, a sufficient number of police and/or volunteer personnel to provide adequate police protection, traffic control, and/or, crowd control for the event. d. The concentration of fire/EMS and/or police required at the event will not prevent proper police protection, fire protection, and/or EMS service to the general public. e. The event will not subject the surrounding neighborhood to an unreasonable degree of noise, littering or parking difficulties, or other adverse conditions in light of the character of the neighborhood. f. The event will not conflict with any other event which has been previously scheduled. g. The event will not need any other additional special Village services that cannot be reasonably made available. E. DENIAL OF PERMIT / APPEAL — The Village Manager may deny the issuance of a permit and shall, thereafter, notify the applicant, in writing, of such denial. The applicant shall have the right to appeal such denial to the Corporate Authorities, in writing, and within ten (10) days Page 7 of 9 DRAFT - Special Events Policy of the denial notification date. The Corporate Authorities shall set a time and date for a hearing on the appeal and all interested parties will be given an opportunity to be heard. Upon completion of the hearing, the Corporate Authorities will render a decision within five (5) days, which decision and order of the Corporate Authorities shall be deemed final. F. COMPENSATION FOR VILLAGE SERVICES / FEE WAIVER — The Village may require Village personnel, including, but not limited to, Police, Fire, Public Works and Health Service employees to perform certain duties or functions at the event. The Village shall determine the amount of personnel necessary to ensure the safety of participants, minimize inconvenience to Village residents, and reduce public liability exposure to the permittee and the Village. The cost of all special services provided, including special Village services requested by the permittee shall be charged to the permittee. A final invoice will be transmitted to the permittee within thirty (30) days after completion of the event, which invoice must be paid within thirty (30) days upon receipt. Upon request, the Corporate Authorities may consider a waiver of all or a portion of the fees for services should the permittee provide the Village with special circumstances warranting any such waiver, it being understood that it is the primary intent of the Village that the costs of the event be borne by the Permittee. Any request for a waiver, in whole or in part, shall be made prior to the event taking place. G. SUSPENSION / REVOCATION OF PERMIT —The Village Manager may suspend or revoke a permit during or prior to an event due to any of the following circumstances: 1. Operation of the event is contrary to the conditions and regulations set forth in the permit 2. It is determined that the permit application contains false or fraudulent information. 3. That the Permittee was not initially eligible for the issuance of the permit. 4. The insurance submitted has lapsed or has been cancelled 5. If the suspension or revocation is deemed necessary by the Village Manager to preserve the health, safety and welfare of the public. The Applicant or Permittee, as the case may be, shall have the right to an immediate and timely appeal to the Corporate Authorities, a hearing on said appeal to be held as soon as practicable, considering the timing circumstances related to the event. The request for an appeal shall stay the suspension or revocation, provided, however, the Village Manager may order the immediate cancelling of all event activities to prevent an immediate threat to the health, safety and welfare of the public. Page 8 of 9 DRAFT - Special Events Policy H. WAIVER OF REQUIREMENTS / AMENDMENTS — The Corporate Authorities may, in their sole discretion, waive, for good cause, any of the provisions or requirements of this Special Events Policy. In addition, this policy may be amended from time to time as the Corporate Authorities deem necessary and without the requirement of a hearing or adoption of an Ordinance pertaining thereto. Page 9 of 9 RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REAL ESTATE SALES CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND SANDRA J. KELLY, AS TRUSTEE OF THE SANDRA J. KELLY AND FAMILY DECLARATION OF LIVING TRUST DATED OCTOBER 2, 1997, AND RONALD E. JACOBS AND SUE E. JACOBS (300 E. DEVON AVENUE) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: REAL ESTATE SALES CONTRACT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 13'h day of May 2014. APPROVED this 13'h day of May 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk REAL, ESTATE SALES CON'rRACT I. THE VILLAGE OF ELK GROVE VILLAGE, An Illinois Municipal Corporation, (`'Purchaser') agrees to purchase at a price of'two Hundred Sixty -Two Thousand Eight hundred Dollars ($262,800.00) on the terms set forth herein, the following described real estate in, Crook. Comity, Illinois: LOT 15 (EXCEPT Tlil NOR_f'H 210 F1 I T) IN WILI.,IAM LUMPP'S I) VON AVENUE'FARMS, SUBD1V1SON OF PART OF 111:1i: SOIJ-1-1-1 QUARTER OF SI3C ION 33 TOWNSHIP 41 NORTH, RANG)' 11 IiAS'I' OF THE 1llIRD PRINCIPAL, MARIDIAN, IN COOK COUNTY, ILL.INOIS COMMONLY KNOWN AS: 300 F. ])even Avenue, F'Ik Grove Village. Illinois 60007, (hereinafter referred to as tlic "Suhiecl Property"). PIN: 08-33-401-034-0000 2. SANDRA .I. KELLY, as 'Trustee of The Sandia J. Kelly And Family Declaration of Living Trust dated October 2, 1997, and RONALD E. JACORS AND SUE E. JACOBS, (collectively "Seller") agrees to sell the real estate and the buildiag1rnt>rowenlrents`thereon OR f r described above at the price and terms set forth herein, and to convey or cause to be conveyed to Purchaser or nominee of title thereto by a recordable warranty and/or trustee's deed, subject only to: (a) private, public and utility casements and roads and highways, if any: (b) special taxes or assessments for improvements not yet completed; (c) any unconfirmed special tax or assessmen, (d) installments not due at the date heicof of any special tax or assessment for iniprovenlents heretofore completed; and (o) general taxes for the year 201.3) and subsegncrlf years including taxes which may accrue by reason of new or additional improvenienis during the year(s). 3. The time of closing shall be on .tune 13. 2014, unless mutually agreed otherwise; at the office of Chicago 'title Insurance Company, in Rolling Meadows, Illinois, provided title is shown to be good or is accepted by Purchaser and provided the contingencies sct forth in this contract have been satisfied and resolved within the sole discretion of the Purchaser. 4. Seller shall deliver possession to Purchaser at closing except as otherwise provided in tills Real F',statc Sales Contract. 5. Purchaser agrees to purchase the subject property in its present as is condition and acknowledges that Seller has not made any representations or warranties as to the building or its contents. 6. Seller agrees to furnish Purchaser a Current stake(] survey and legal description of the above real estate at least fifteen (15) days prior to the date of closing. The cost of the survey shall be paid by the Seller. 7. Seller shall deliver or cause to be delivered to Purchase)' or Purchaser's agent, not Icss than fifteen (15) days prior to the time of closing, a title commitment for an owner's extended title insurance policy issued by Chicago'fille I11SUM11CC ConnpanY in the amount of the purchase price, covering title to the real estate, showinh title in the intended grantor subject only to (a) the general exceptions contained in the. policy; (b) the title exceptions set forth above; and (c) title - exceptions pertaining to liens or encumbrances of a definite or ascertainable amount which may be removed by the payment of money at the time of closing and which the Seller may so remove at that time by using the funds to be paid upon the delivery of the deed (all of which are herein referred to as the permitted exceptions). The title commitment shall be conclusive evidence of good title as therein shown as to all matters insured by the policy, subject only to the exceptions as therein stated. Seller also shall furnish Purchaser an affidavit of title it, customary form covering the date of closing and showing title in Seller subject only to the permitted exceptions in foregoing items (b) and (c) and unpermitted exceptions or defects in the title disclosed by the survey, if any, as to which die title insurer commits to extend insurance. 8. if the title commitment or survev discloses either unpermitted exceptions or survey matters (herein referred to as "exceptions"), Seller shall have ten (10) days from the date of delivery thereof to have the exceptions removed from the commitment or to correct such survey defects, or to have the title insurer commit to insure against loss or damage that may be occasioned by such exceptions, and, in such event, the time of closing shall be five (5) days after delivery of the commitment. If Seller fails to have the exceptions removed or correct any survey defects, or in the alternative, to obtain the commitment for title insurance specified 'above as to such exceptions or survey defects, or in the alternative, to obtain the commitment for title insurance specified above as to such exceptions or survey defects within the specified time, Purchaser may terminate this contract of may elect, upon notice to Seller within three (3) working days after the expiration of the ten-day period, to take title as it then is and may propose it deduction from the purchase price, liens or encumbrances of a definite or ascertainable amount. Seller shall have three (3) working days to agree to said deduction. If Seller does not agree to said deduction, Purchaser may elect to terminate this Contract, without further actions of the parties. 9. Rents, utility charges, premiums under assignable insurance policies, and other similar items ("Costs') shall be prorated at closing, general real estate taxes shall be prorated at closing based upon /o of the last ascertainable full year's real estate tax bill. Seller shall be responst lc for said Costs through the date of closing, and Seller shall cooperate and furnish any documentation necessary to comply with all slate, county and local laws therewith. All prorations are final unless otherwise provided herein. 10. The provisions of the Uniform Vendor and Purchaser Risk Act of the State of Illinois shall be applicable to this contract. I I. Upon mutual agreement by the Purchaser and Seller, this sale may be closed through an escrow with Chicago Title Insurance Company, in accordance with the general provisions of the usual form of Deed and Money Escrow Agreement then in use by Chicago 'Title Insurance Company, with such special provisions inserted in the escrow agreement as may be required to conform with this contract. Upon the creation of such an escrow, anything herein to the contrary notwithstanding, payment of purchase price and delivery of deed shall be made through the escrow and this contract and the earnest money shall be deposited in the escrow. The cost of the escrow shall be divided equally between Seller and Purchaser. 12. Seller represents that it is not a "foreign person" as defined in Section 1445 of the Internal Revenue Code and is therefore exempt from the withholding requirennents of said - 9 - Section. Seller will furnish Purchaser at closing the Exemption Certification set forth in said Section. 13, Purchaser shall have reasonable access to the subject property, fir purposes of soil testing, surveying, engineering, examination and planning, from and after the execution of this Contract in order to conduct a Phase I Environmental Site Assessment ("Phase F) which shall be paid for by Purchaser. Such Phase 1 shall be conducted not later than May 30, 2014. If the Phase I reveals environmental concerns that necessitate a Phase ll assessment. Purchaser shall order and pay for said Phase li or give notice of termination of the Contract not later than June 6, 2014. if the Phase 11 indicates no environmental concerns, this contingency shall be satisfied. If the Phase If raises additional concerns either party may terminate this Contract. With respect to the Phase I inspection, Purchaser shall save and hold harmless Seller from any costs or liabilities resulting from such access, and Purchaser shall restore the subject property to its original condition after each such inspection. If Purchaser determines, in its discretion, that, as a result of any environmental inspection of the subject property, the subject property is not satisfactory for the uses contemplated by Purchaser, Purchaser may notify Seller, in writing, and terminate the Contract. 14. Seder does hereby represent to Purchaser as follows: A. "There are no leases, occupancy agreements, management agreements. or maintenance agreements relating to the subject property and Seller agrees not to enter into anv such agreements relating to the subject property without the written consent of Purchaser. B. To the best of Seller's actual knowledge, there are no proceedings presenting, pending or threatened for the taking by exercise of the power of eminent domain or, in any other manner, for a public or quasi -public purpose, of all or any part of the subject property except as disclosed in this Contract. C. 13xccpt as disclosed in this contract, to the best of Seller's actual knowledge, there is no pending or threatened litigation or administrative proceeding involving in any manner the subject property. D. To the best of Seller's actual knowledge, there are no substances upon the subject property nor are there activities engaged in the subjcet property which constitute a violation of any environmental law. To the best of Seller's knowledge, there are no underground storage tanks upon the subject property: thus no IRP'I'A filing is required, and Seller will provide Purchaser an affidavit to said effect at closing. In addition, to the best of Seller's knowledge, no toxic materials, hazardous wastes, hazardous substances, pollutants or contaminants have been generated, released, stored or deposited over, beneath or on the subject property from any source whatsoever, nor has any part of the subject property been used for or m a land fill, (lie result of which could impose any liability trader applicable federal or slate laws and regulations; including, but not limited to, the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (42 U.S.C'. ' 9601 ei seq.)and the Resource Conservation and Recovery Act (42 U.S.C. , 6903 et see.), and Seller warrants and represents that it has not received any notice nor is it otherwise aware of any actual threatened claims, actions, proceedings, suits of demands by„tile EPA or any third party relating to environmental matters at, on or arising out of the subject property. 1.. To the best of Seller's knowledge, there are no uncured violations of any law, ordinance, order, regulation, rule or requirement of any governmental authority affecting the subject property. F. Seller is vested with all necessary legal authority to enter into this contract; has full power, authority and legal right, and will have obtained all approvals and consents required to execute (his contract and to carry out all of Seller's obligations under- this contract, and this contract will constitute the valid and binding obligation of Seller in accordance with its terms. G. No notices or requests have been received by Seller from any governmental agency or other utility with respect to the subject propctly with which Seller has failed or refused to comply. Any such notices or requests received prior to Closing shall he complied with by Seller at its expense. If Seller does not elect to so comply, Purchaser may cancel the Contract, or Purchaser may elect to take title subject to such matters. H. To (lie best of Seller's knowledge, there are no claims. demands, liabilities. actions, special assessments or other governmental assessments or charges pending or threatened against Seller or the subject property (including, without limitation, pending or threatened coil deill natioil proceedings by any public or governmental agency or authority other than (hat disclosed in this Contract) which: (1) constitute or might result in a lien or claim against the subject property, (2) may result in a monetary or non -monetary obligation to be fulfilled by die Purchaser. (3) could prevent, prohibit, delay or iuterferc with Purchaser's use of the subject property fin its intended uses and purposes, or (4) could otherwise deprive Purchaser of any portion of the subject property. 1. There are no attachments, executions or assignments for the benefit of creditors, or voluntary or involuntary proceedings in bankruptcy or under any other debtor relief laws pending or threatened by or against Seller or any of ifs partners. I. EINCePt as otherwise provided in this contract, (ioni and after the date lna'eof. Seller shall (except in the case of emergency) refrain from (1) mak.ing any changes rn' mprovements upon or about the subject property; (2) creating or incurring any mortgage lien, other lien, pledge or other encumbrance in any way affecting the subject property; and (3) committing any waste or nuisance upon the subject property. Seiler shall maintain the subject property. keep the subject property in compliance with all laws. ordinances. regulations and restrictions affecting the subject property and its use, and shall pay all bills and expenses regarding the subject propert)l until the Closing. -4- -- K. 'there are no outstanding options or rights granted by Seller to acquire the subject property, or any part thereof, and there is no party other than Purchaser having any right or option to acquire the subject property or any part thereof, except any foreclosure rights set forth in any mortgages affecting the subject property. l.. There are no contracts, whether written or oral, affecting the use, maintenance and operation of the subject property which survive the Closing that cannot be canceled with thirty (30) days notice. 15. Notwithstanding anything to the contrary, Seller shall complete and deliver to Purchaser within ten (10) business days after the date of this Contract filly completed originals of the following: Residential Real Property Disclosure Report, Disclosure of Information on Lead - Based Paint and/or Lead Based Paint Hazards, Disclosure of Information on Radon Hazards, and a Mold Disclosure, noting that all representations trade therein shall be binding upon the Seller and survive Closing. 16. Seller agrees to deliver possession of the subject property at closing in the same condition as it is at the date of this contract, ordinary wear and tear excepted. 17. All notices to be given hereunder shall be personally delivered, sent by facsimile transmission, sent by overnight courier, or sent by U.S. mail, with postage prepaid, or by facsimile transmission, to the parties at the following addresses (or to such other or further addresses as the parties may hereafter designate by like notice similarly sent): TO SELLER: Sandra J. Kelly 6001 Whiting Drive Me Henry, It.. 60050 Ronald E. Jacobs Sue E.Jacobs 3408 Brushy Creek Drive Plano, TX 75025 With a copy to: SELLERS' ATTORNEY noN 57-/2t80f2iNc— 'SR.. Nlzi- !zd, , _ 9)CrEM70n>0 }-L- b0O11 TO PURCHASER: THE VILLAGE OF ELK GROVE VILLAGE George B. Knickerbocker, Village Attorney Matthew.l. Roan, Deputy Village Manager 901 Wellington Avenue Elk Grove Village, IL 60007-3499 With a copy to: William J. Payne 1100 W. Northwest Hwy.,11103 Mt. Prospect, ]1-60056 FAX No: 847-483-5029 -5- -- — All notices sent by mail shall be deemed effectively given on the. business day next _ following the date of such mailing. All notices personally delivered, sent by facsimile transmission or sent by overnight courier shall be deemed effectively given on the date of such delivery. 18. This contract and the exhibits attached hereto, if any, embody the entire agreement between the parties in connection with this transaction, and there are no oral or parole agreements, representations, or inducements existing between the parties relating to this transaction which are not expressly set forth herein and covered hereby. This contract may not be modified except by a written agreement signed by all of the parties. 19. All parties hereto agree that time is of the essence in this transaction and that this contract may be executed in counterparts and shall be governed by and interpreted in accordance with the laws of the State of Illinois, however this Contract shall not be in full force and effect until approved by the Village Board of the Village of Elk Grove Village, by passage and approval by written ordinance or resolution not later than May 16, 2014, after which this Contract shall be void, and of no further force or effect. 20. Each party hereto shall respectively pay the fees and charges of their attorneys and consultants. IN WITNESS WHEREOF, the parties hereto have executed this contract this day of R L — , 2014. SELLER: PURCHASER: 'rHE VILLAGE OF ELK GROVE VILLAGE By Its Mavor ATTEST Its Village Clerk 6- RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 901 TONNE ROAD, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 901 Tonne Road, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-27-300-032-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 901 Tonne Road, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-27-300-032-0000, declared eligible for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 613 Tax Incentive Ordinance is necessary for the said development to occur on the subject property: Lot 358 in Centex Industrial Park Unit 217, being a subdivision in the Southwest Quarter of Section 27, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois Section 2. That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08-27-300-032-0000. Section 3. That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Enclose the loading dock area and move the overhead door to the front of the enclosure. b. Modernize the facade. c. Repair and/or resurface the exterior asphalt and concrete. d. Update landscaping. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. ATTEST: Judith M. Keegan, Village Clerk Res6bTax901Tonne2014 2 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village v�GQOYE V//. 4�nMXnLGOYJ 04/25/2014 TO: Raymond Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Exemption BACKGROUND: The Law Offices of Sarnoff & Baccash, on behalf of R&A Management, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 901 Tonne Boulevard.. The Applicant intends on purchasing the building and leasing it to a related entity called R & A Construction of Illinois, Inc. R & A intends to use the facility for the warehousing and distribution of products used in the construction industry. R & A currently occupies an approximately 3,600 square foot space in Arlington Heights and because the business has been growing it needs to expand its operations. R & A intends on relocating its entire operations to Elk Grove Village including its entire workforce of six full time jobs with two to four new jobs to be created shortly after the move. The subject property consists of an approximately 5,000 square foot building on an approximately 15,129 square foot site. The building has been 100% vacant since October of 2010. The applicant has allotted $71,400 to immediately rehabilitate the building including: -Enclosing the loading dock at $23,400 -Modernize the facade at $26,500 -Reconstruct all asphalt at $12,000 -Update landscaping at $9,500 -Total at $71,400 The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for Pagel of 2 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. — This site meets the eligibility requirements set forth by Cook County in the Class 6B Eligibility Bulletin as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value and significant rehabilitation. Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, Josh Keegan, Judy Roan, Matthew ATTACHMENTS: Created/Initiated Approved Pending 1. Request for a Cook County Class 6B Property Tax Abatement 2. Resolution Page 2 of 2 _-. SARNOFF & BACCASH LAW OFFICES SUITE 1920 ONE NORTH LA SALLE STREET CHICAGO. ILLINOIS 606023907 TELEPHONE: (312) 782-8310 FAX; (312) 752,11635 April 3, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request R&A Management, LLC 901 Tonne Rd., Elk Grove Village, Illinois 60007 PIN:08-27-300-032-0000 Dear Josh: R&A Management, LLC ("Applicant") is requesting a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of abandoned property for greater than twenty-four (24) months of continuous vacancy with a purchase for value and substantial rehabilitation. The Applicant plans on purchasing the subject property and leasing the same to a related entity, R & A Construction of Illinois, Inc., for its own operations consisting of the warehousing and distribution of products used in the construction industry. The subject property consists of an approximately 15,129 square foot site with a roughly 5,000 square fool building that has been 100% vacant and unused since October, 2010. As the property has sal vacant for so long it is now in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $71,400 to immediately rehabilitate the subject property in order to lease the same to R & A Construction of Illinois, Inc. Based on initial inspections, these improvements will be to enclose the loading dock area and move the overhead door to the front of the enclosure, modernize the facade, repair and/or resurface the exterior asphalt and concrete and update the landscaping as well as for other general maintenance. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 3 construction jobs. R & A Construction of Illinois, Inc. currently leases an approximately 3,600 square foot space located at 3023 Malmo Place in Arlington Heights and because its business has been growing it needs to expand its operations as soon as possible. R & A Construction of Illinois, Inc. plans to move its entire operation to the subject property and bring all 6 (all full-time) of its current employees to the same. The subject property will serve as R & A Construction of Illinois, Inc.'s headquarters. In addition, R & A Construction of Illinois, Inc. plans on adding approximately 2 to 4 (all full-time) new employees within the first three years at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. SARNOFF & BACCASH Josh Grodzin April 3, 2014 Page Two The Village of Elk Grove Village can also expect that R & A Construction of Illinois, Inc. and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that R & A Construction of Illinois, Inc. will attract business and various customers to the Village in the course of its operations. As the above indicates, there are various benefits the Village of Elk Grove Village will receive should the Applicant be granted the Class 6b Incentive. The Applicant and R & A Construction of Illinois, Inc. are excited to move forward with the purchase, rehabilitation and occupation of the subject property. Additionally, R & A Construction of Illinois, Inc. is excited to move to the Village of Flk Grove Village and continue to expand its operations at the subject property and be a strong community member for many years to come. However, the above is all contingent on the Applicant receiving a Class 6b Incentive. Therefore, please review this letter and the following attached materials, and place the Applicant on the agenda for the next Village Board meeting on April 22, 2014: 1. Petition For Conk County Class 6B Program. 2. Legal description. 3. Affidavit attesting to the vacancy on the subject property. 4. Aerial and picture of the front of the subject property. 5. Description and costs of the improvements to be made to the subject property, including landscaping. 6. List of the subject property's taxes for the past five yews, including Cook County print- outs. 7. 1.stimated taxes on the subject property with and without the Class 6b Incentive and with '100% vacancy relief. 8. Site Plan, including a depiction of the proposed facade, canopy, signage and the Elevations, 9. Landscaping Plan (unavailable at this time hilt to be provided if,/when available). 10. $500.00 filing fee (previously provided). 8310. Should you have any other questions or concerns, do not hesitate to contact me at (312) 782- Sincerely, SARNOFF& BACCASH P i Zac rary A. Kafitz Encls. vur�q., Petition Form for Class 6B Program For Office. Use Only Address of Subject Property: Signed Affidavit Dated To the Applicant: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents of this petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. Page II PETITION FOR COOK COUNTI' CLASS 6B VILLAGE OF ELK GROVE VILLAGE We, the undCrsigned. being owners of record of the following descrihed real estate, do hereby request that the following business and legally described real eslare he granted a Clerk County Class 613 !'m�•n! Tax Abateraem; Rusiness; R&A Man�goment -LL C (R 8 A Constructionof Illinois. Inc.) AddRss: 901 Tonrw Rtl., Elh Grove Vills�9 Permanent Reel Estate 7'ex Index No. o8_27-300-032-0000 _ Assess d Valuation 20 11 $66.819 ___...._ (!u;r 7 rears) 2 `.--- -- ' U 12 $57,743 20 13 $129,97t • Attach Legal Description ofPropertc _-_--_- O%"en of Record: i'riiit_�'amr: Dearbrrn Street Holdings LLC__ S nature: ' 1 1 W. Monroe St.. Chicago. Illinois 60603 I,addrrss (•ity. State) ---.- . !y.nnc. Busiaess Applicant's Name: Pnt!LN";mic___R,dvanAtka � � Milt h0a(Lag�menl. LLC 1R 8 A Cocstracliur of IIl;no-s. Inc.! i23 L�e1n;u Di Afln��po•' NeiyY�!s lit nos Fikj; : t address Cit V, Stale) 1'110 r7 C : 84 7_t 54-4 7 70 _ _. _ Disclosure of Ownership 1. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: ❑ A Letter of Transmittal detailing the existing and intended use of the property, reason for Class 6B, property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. ❑ Completion of the Class 6B Eligibility Checklist for the property in question. ❑ Completion of the property tax analysis spreadsheet. ❑ Current property photographs and renderings of property/building modifications, if applicable. o Proposed Site Plan, if applicable. If property is: Owned by the individuaU; Title Tract Search, or One copy of the latest recorded deed with affidavit u Administered by it trust; One certified copy of the trust agreement, trust deed and a list of beneficiaries Has the property been, or is now, the subject of any other action by the Village? Ndf IV04 tu A fplic,,,f. If YES, give details on a separate sheet of paper. i s gWa r J. Page13 VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 6B Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 6B Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 16 out of 16 points. Each item will receive 1 point for Yes and 0 points for No. Packet Item Yes. No Letter of Transmittal Name of the Applying Company Current and Propose Location/Address of the Applicant Pro osed Use of the Property Proof of Vacancy Job Creation and Retention Data (excluding one-time construction jobs) Total Project Cost of Proposed Improvements exclude landpurchase)/ Pro osed Detailed Construction Budget of Proposed Improvements Proposed Landscape Budget and Plan ��o,le}+ Total Square Footage of the Building Current Color Photo ra hs of the Building Prior Five Years of Tax History Breakdown of Taxes Paid Occupied With 6B v. Occupied Without 6B Tax PIN Legal Description Letter from Applicant Explaining the Need for the Tax Abatement on _Company Letterhead _ A plicaI on Fee of $500 _ - ---- - Total Points —/ --- rG Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abalement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include full -lime and part-time. As well as any potential growth and time -frame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • flow the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. Page 14 David A Orr Clerk of Cook County COUNTY OF COOK MAP DEPARTMENT Date: 03-18-2014 THIS CERTIFIES THAT THE PERMANENT REAL ESTATE INDEX NUMBER KNOWN AS: 08 - 27 - 300 - 032 - 0000 BEARS THE FOLLOWING LEGAL DESCRIPTION: LOT 358 IN CENTEX INDUSTRIAL PARK UNIT 217 BEING A SUBDIVISION IN THE SOUTHWEST 1/4 OF SECTION 27 TOWNSHIP 41 NORTH RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY. ILLINOIS. Fee:$5.00 and Plats A I I I. 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M. 60025 6<]4M4850 R LANDSCAPE/ SITE PLAN LI.I 901 Tonne Rd., Elk Grove Village, Illinois (PIN: 08-27-300-032-0000) PLANNED IMPROVEMENTS Enclose the loading dock area and move the overhead door to the front of the enclosure Modernize the facade Repair and/or resurface the exterior asphalt and concrete Update the landscaping ESTIMATED COST $23,400 $26,500 $12,000 $9,500 TOTAL $71,400 901 Tonne- Rd., Elk Grove Village Illinois (PIN: 08-27-300-032-00001 Tax Year Taxes 2009 2010 59,910,99 201$12,280.29 $14,744.0E 2012 $13,438.23 2013' $30,247.44 "NOTE: Please note that the 2013 taxes are an estimate based on the 2013 assessed value and the most recent Tax Rate and Multiplier, which,are from 2012. Therefore the final 2013 taxes may vary depending on the final 2013 Tax Rate and Multiplier. DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2009 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County Clerk of the County of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2009, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-27-300-032-0000 FIRST INSTALLMENT 9,910.99 PAYMENTS: DATE PD SERIAL NO. TAX AMT PD INTEREST PD 03-19-10 032210500766 13,269.44 199.04 R EF (INDS 3,358.45 D406414 3.1-01-13 SECOND INSTALLMENT All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Sea) of the County of Cook, at my office, in the City of Chicago, in said County, this 27 day of MARCH .2,0�1,{4/n, County Clerk FCL08 DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL PTAXES 2010 VOLUME 050 ----- STATE OF ILLINOIS ) ---' )SS. COUNTY OF COOK ) I, DAVID D. ORR, county Clerk of the County Of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2010, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-27-300-032-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 04-21-11 042111500372 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 10-31-11 1D3111704984 5,451,04 TAX ANT PD INTEREST PD 5,451.04 81.77 6, 829.25 TAX ANT PD INTEREST P❑ 6, 829.25 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal Of the County of Cook, at my office, in the City of Chicago, in said County, this 27 day of MARCH 0. 2014. Jv` County Clerk FCLOa DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAKES 2011 VOLUME O50 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, county Clerk of the county of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2011, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-27-300-032-0000 FIRST INSTALLMENT 6,754.16 PAYMENTS: DATE PD SERIAL NO. TAX AMT PO INTEREST PD 08-05-13 080713300694 6,754.16 1,823.58 S 08-05-13 081313300032 6,754.16 1,823.58 S REFUNDS 6,754.16 K007594 08-22-13 SECOND INSTALLMENT 7,989.90 PAYMENTS: DATE PD SERIAL NO. 'PAX AMT PO INTEREST PD 08-05-13 08071:3300695 7,989.90 1,558.05 S 08-05-13 081313300033 7,989.90 1,558.05 S REFUNDS 7,969.90 K007595 08-22-13 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 27 day of MARCH 2O14, 9"J.nt- County Clerk FCLOa 391f2014 :: Cook County Treasurer's Office - Chicago, Illinois :: Cook County Property Tax and Payment Information Pmeadylndex Number (PIN): 08.27300 03241000 Tax Year. 2012 Tax Type: Current Tax V luhl 050 Classification: 5-93 Property Location 901 TONNE RO _..____._..._._... .. _, ... .. ...._�_�..___.._...�__._.__.. ELK GROVE VILLAGE, IL 60007�1710 To update contact the Cook Countygssessars Office at 312.443.7550. Mailing Information GMLIO M1N2ZOCCHETTI 901 TONNE ROAD _• _. .. __.._ __._____ __.__._ .. ELK GROVE, IL 60007-4710 To update yourmailing mformalion clickhem Exempllon Information Homeowner Exemption Roceivetl: Senior Cibam Exemption Recoiled: t,G Senior FreeZe Exemption Received: 'IL1 Ifyau are anal at an exemptim, you did hot reconis, girk he,,, To nleckityou raeel,ed exem Pnons on preNous laxyears, click here Tax Billing Information Inslallmanl -�---.._... ..._. Tax Amount Billed Tax Oua Date------ ate _ 1.1 38,109,23 0310102013 2nd $5,329.00 081U12013 Tax Payment In.f1111" ion The belanae tlua, ottludln an - 9 YYmauq,is dor Wirth 2,, 20t 31, 2019. Peymenk Arocessed are Yusled through Frrdey, lbmh 20, 20 /4 Installment Total Airport Tax Am00 Pena!ry $000 last Payment Receiw_ Isl 50d y Dole Rerxivetl .00 SO000 Sono 2nd 58,109.2"e I0A0:1013 $000 Soon Sool) 55,329.00 10fJa2013 _ _ _ BALANCE DUE: L _ _EO.00 l w• Print 4 Rs1urn Io PINBummary Fm Tax Years 2011 and prior, the Cook County Clerk's xii can help you with redemption and delmquenl inquiries regarding these ptlorycaea taus. You mayreach the Clerk at. Win Number: 312.603,5656 You mayfind 4equentiy asked questions and additional information at the Clerks ORce's webs ile: Jl;!4Nn•_• ronkyunli)gly winl hOp:llcoy¢pmtyo oasurer.COMpaymentresul ts.aspoPaylrr_n!gpe=prier ill Yen, Estimated Market Value 901 Estimated Tax Rate Tonne Esurnwed Multiplier Rd. Elk Grove EstimatedEstimated Tax Without The Class 6b Incentive Village, Estimated Taxes/ Square Foot Without The Class 6b Incentive Illinois (PIN:08-27-300-032-0000) Estimated Tax With The Class Gb Incentive I Taxes/ Square Foot With The Class 6b Incentive Estimated Taxes With 100%Vacancy Relief Estimated Taxes/ Foot 00%SquarVacancy With Relief 6ulltl ngd Square Feet ill 201't 1 $612.284 3 29s% ;S055 i35,623 5L12 $t4 a9 ,2 52-85 $10,626 $2..3 + 5.053 203 5617.23e. 6.295% 2.805Gi S35.623 S7.12. $14,249 52.8$ $10.828 52 :3 S.000 2016• $734,]41 8.295•: 2.3056 S42748 5355 $17;099 $3,42 $12,751 51.551 5,R10 2317 $734341 S.29S::i 2.8,056 Se2,748 $8.55 S17,099 53:42 S12,751 $2.55 5,000 2C18 S]34,741 S.29Y.; 2.8C56 S42,748 $8.6$ $17,099 53.42 $12.751 S2551 S.WO 2019• S881.6.99 'S 295% 2.8056 I $51.298 510.26 520;619 Sa.10 $15,301 $3A6 5.00J wo S:'S1,669 Sd95°b� ]..60561 $51,298 2 510..6 520.519 54.10 $15.301 0.061 5,000 !OL $R91,639 8,2951G Z.YUS6I S51,298I $13.26 S20,519 S4.10 S15,3G1 S3.06 S.000 3022' 51.a58.C27 E19551 2.&CSS S6t.557 $t231. $24,623 $4.92 S18.362 S3167 cp00 :!023 57.0>9.027 S.29S-Z 3.6056 $61.557 S12.31 $24,623 $4.92 $18,362 53.67 5.000 I 207.4 51.058.027 8295!: 2 $0561 S61,557 512.32 536,934 $1.39 518.362 53.67 .S.-O 15%Assessment In year 11 2025' $t.269,632 8.295% 2.9056 $73,869 511.77 559,095 $11.32 S22,034 54,41 S.CcO 20 o Assessment in year 12 Totals •Denotnw Raweenecm-..+v-�. $611.924 5286,629 Sf82.629 Assam ligns- 1, 2012 tax rate and 2012 multiplier. 2, Market value based on the initial 2014 Cook County Assessor's Office assessed valuation with $92,400 Of improvements and increasing 20% per reassessment year. 3. Taxes based on 100% vacancy are based an the initial 2014 Cook County Assessors assessed valuation with 80%of the building assessed value removed, and Increasing 20%per reassessment year. RESOLUTION NO. A RESOLUTION ACCEPTING A CERTIFICATE OF APPROVAL AND INITIAL ACCEPTANCE AND DEED OF CONVEYANCEBILL OF SALE FOR PUBLIC IMPROVEMENTS (WATERMAIN-2475 TOUHY AVENUE REDEVELOPMENT) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois: Section 1: That the Mayor and Board of Trustees do hereby accept a Certificate of Approval and Initial Acceptance and Deed of Conveyance/Bill of Sale for public improvement as described in the "As Built" Engineering Plans prepared by Spaceco/Premier/Nolan/Wedow Survey Group, Itasca, Illinois. Section 2: That the Village of Elk Grove Village shall amend the original Letter of Credit Number DCl 12252US14213, which secured the installation of the public watermain in the amount of $90,000 and was accepted by Resolution No. 33-13 on July 16, 2013 to a new amount of $10,000, guaranteeing the maintenance of the accepted watermain until May 31, 2016. Section 3: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: PASSED this APPROVED this ATTEST: Judith M. Keegan, Village Clerk A�cgiL( ep:mcc5ii ;uh. NAYS: ABSENT: day of 2014. day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 04/11/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: 2475 Touhy Avenue Redevelopment Public Watermain (12" Diameter) Acceptance and Conveyance BACKGROUND: Attached are copies of the following documents for the acceptance of the public improvement (12" diameter watermain along the northeast property lines) at 2475 Touhy Avenue: 1. Certificate of Approval and Initial Acceptance. 2. Deed of Conveyance/Bill of Sale. 3. Letter of Credit amendment. 4. Exhibit identifying public watermain to be accepted. In addition to the above referenced items, Bridge Development has submitted one set of as -built (record) mylar drawings and four (4) sets of as -built (record) paper drawings. I respectfully recommend that the 12" diameter public watermain improvement at 2475 Touhy Avenue be accepted by the Village, and that this matter be presented to the Mayor and Board of Trustees for their review and consideration at the May 13, 2014 Village Board meeting. With the acceptance of this watermain, the Village can amend the original Letter of Credit Number DC112252US14213, which secured the installation of the public watermain in the amount of $90,000 and was accepted by Resolution No. 33-13 on July 16, 2013, to a new amount of $10,000, guaranteeing the maintenance of the accepted watermain until May 31, 2016. All original documents have been forwarded to the Village Clerk's office. APPROVALS: Jay, Kenneth Created/initiated Pye, Mary Approved Keegan, Judy Approved Page 1 of 2 Roan, Matthew Final Approval ATTACHMENTS: 1. Acceptance Package 2. Exhibit I Letter of Credit Amendment 4. Resolution Page 2 of 2 CERTIFICATE OF APPROVAL AND INITIAL. ACCEPTANCE SUBDIVISION: 7 Y -ro u 4-) y A (Project Name/Phase...... etc.) Request is hereby made by 40 7-17-7 to the Village of Elk Grove Village to approve the subdivision(proleGt described above. The following information is submitted in support of this request: Deed of Conveyance/Bin of Sale (v-)' As,Bujft Engineering Drawings p-print- sets/I m ylar'set) Bill of Materials (material type, quantities and cost) Maintenance Guarantee (Bond,. Letter of Credit... etc.) OWNER(S)/DPVELOPER(S); 1-+S2'727 41&6�(OS, U-t— ADDRESS: Ir—IV VEVIE0A4_rr 3SV W. 4vABARV Su,W_ 1/317 C-,hC_A&CP TELEPHONE: (30 - Y64K- 1,96& BEEERENCE7 Plan No. 2 y Sheets.. A I( Dated 513111 .pecifications. Prepared by_SPAC,—_-C_J,_ �^.Jc___ and approved by the Village of Elk Grove Village, continued.... 1. 2. 3. 4. 6. PROCEDURE FOR ACCEPTANCE/CONVEYANCE Developer submits one (1) set of blueline record drawings (as-builts). The Village uses the record drawings to prepare a punch list. Punch list work is completed by developer/contractor. Following satisfactory completioh of punch R work the devii1opermust submit the fist -.following- to the Village: A. One (1) set of mylar record drawings. (as-buills). B. Two (2) sets of bluelinarecord drawings (as-builts). C. Completed Acceptance/Conveyance Documents (attached). D. Two-year. Maintenance Guarimte6*, Upon receipt of all required items, the Acceptance/Conveyance documents and the Maintenance Guarantee wilt be submitted to the Village Board for their review and consid6ration. Upon approval by the Village Board, the original Letter of Credit can be released. *The maintenance Guarantee can be a Bond, Letter of Credit or cash. The amount shall be 10% of the cost of public improvements or $10,000, whichever is greater. The guarantee shall be for a period of not less than two (2) years, but can only expire during the months of May, June, July, August, September or October. IMPROVEMENT DESCRIPTION: Watermaln and Appurtenances Sanitary Sewer and Appurtenances Storm Sewer:and Appurtenances Roadway.. (Curb and Gutter) Roadway (Markings) CERTIFICATIONS; Sidewalk Street Lights Parkway Trees Ponds (Detention/Retention) Other (Lift station... etc.) DESIGN ENGINEER'S CERTIFICATION To the best of my knowledge and. belief, the. construction: of the above described.Improvement has been completed in accordance with the referenced approved plans and specifications. Z�Ul tf 06 Z 0 5-319 (Date) (11. P.E. No:) �*#0062-053198% REGISTERED PSINAESIOW ENGINEER OF .. DEVELOPER/OWNER CERTIFICATION .....%% FIELD INSPECTORS.CERTIFICATION I hereby certify that I (we) have regularly Inspected the above described improvements during the progress of construction and that to the -best of my/our knowledge and belief the work has been completed in c bf ance, with the approved plans and specifications. (Date) (Signature). (Title) DEED OF CONVEYANCE/BILL OF SALE KNOW ALL MEN BY THESE PRESENTS, THAT N$ Z727 +IfG&.OS, LL r (the "Developer'), located at 35D c,1. �i*rgBARb,Sun£�iTD Crna'o. IL_ COIF$ aN fLA4AA0f'_'�, (corporation; partnership, individual) authorized to do business in the State of Illinois, for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration in hand paid, .the receipt and sufficiency of which are hereby acknowledged; does hereby Grant, Sell, Transfer over, Convey and Deliver unto the Village of Elk Grove Village (the °Village"), Cook and DuPage Counties, Illinois, a municipafoorporatlon, toand for its own use forever the: following: UNDERGROUND IMPROVEMENTS Watermaln and Appurtenances Sanitary Sewer and Appurtenances = Storm Sewer and Appurtenances.' Lift Station and Force Main Other SURFACEIMPROVEMENTS i Roadways (Curb & Gutter/Pavement) (Street Names) _ Sidewalks TR T" GUS y� Traffic Control/Street Signs Stormwater Retention/Detention Basins Other located in the Project known as Z -77 S U V R i' Auc u Ll E (the "Project") as described on the "as -built" engineering plans prepared by tJ0L&0/WEP FW St4R>CJ GQ • , located at f000 J. f",Aw PA(r- ate., oAsA and dated ++ +5�10►3 , which plans with 'Bill of Materials" are incorporated by reference and made a part hereof. WHEREAS, the Developer does hereby warrant to-tha Village, it is the lawful owner of and has good'and marketable title to the aforedescribed improvements; that the same are iree.from all encumbrances; ttiat the Developer' has the right to Sell the same; and that the Developer warrants and -will defend and hold harmless the Village against the lawful claims and demands. of .all persons with respect to the title hereby conveyed; and thatlhe execution of this Bill of Sale/Deed of Conveyance. Is an authorized Act of Said Corporation, Individual or Partnership. IN WITNESS WHEREOF; the Developer has caused this instrument to be signed and :delivered this _ day of APQ + -- 46-m . 2Dt� A(� C�S'feQfet ) y�s�i� CORPORATE SEAL (NAME) (DATE) ATTEST: (NAME),. -- (DATE) �1f DEVELOPERS)/OWNER(S) A 00S00SI� (NAME) (DATE) VILLAGE INSPECTOR �6ul�a-Q-ZO/y (NAME) (DATE) ASSISTANT VILLAGE ENGINEER CERTIFICATION All work required for this development has been, inspected and found to be completed in a satisfactory manner. All documentation for acceptance has been submitted and found to be acceptable. y9r AT ) APPROVAL AND ACCEPTANCE OF GOVERNING AUTHORITY The VILLAGE OF ELK GROVE VILLAGE does hereby approve and accept for maintenance and operation the above described. improvement. It is understood that the guarantee period of24 months shall commence as of the date of Village Board acceptance. It is also. understood that this approval and acceptance. covers only the specific 'Work indicated above and -is subject to a final punch list being made concerning adjustment, alignment and necessary repairs of all structures, boxes, hydrants, etc. Acceptance of maintenance by the Village does not relieve the developer from the responsibility of keeping all.dirt and debris due. to construction operations out. of both storm and sanitary. sewer systems. Final acceptance of the subdivision or other general development is conditional upon completing all indicated items on the final punch list. It is the responsibility of the owner or developer to request the final punchlist to be made. No refund of maintenance escrow monies will be made until. all items in the final punch list have been corrected. VILLAGE OF ELK GROVE VILLAGE BY: RECORD AS -BUILT . W11 DAIA, PREPARED BY: NOLAN & WEDOW SURVEY GROUP 703 ILLINOIS AVE. ST. CHARLES, IL 10-16-2013 L. MO.. w, 4_hm. m 11 o. 0, , I , iffy "1 7. '. r�un Associated Bank -- ---- 2870 Holmgren Way Green Bay, WI 54304 _ 800.230-5506 PRONE 920-327-6040 FAX April 24, 2014 AMENDMENT NO.2 IRREVOCABLE STANDBY LETTER OF CREDIT NO. DC112252US14213 BENEFICIARY: APPLICANT: Village of Elk Grove Village HB 2727 Higgins, LLC 901 Wellington Avenue 350 W. Hubbard St, Ste 450 Elk Grove Village, IL 60007 Chicago, IL 60654-5806 Dear Sir or Madam: We hereby issue an amendment to our Irrevocable Standby Letter of Credit No. DCI 12252US14213 dated June 25, 2013 as follows: • Delete Expiration Date of: September 25, 2014 • Add Expiration Date of May 31, 2016 • Decrease Letter of Credit Amount by: USD 80,000.00 • New Letter of Credit Amount: USD 10,000.00 • It is a condition of this Irrevocable Letter of Credit that it shall be automatically extended for one year from the present expiration date hereof unless thirty (30) days prior to such expiration date the Village Manager shall notify the undersigned in writing, certified mail, return receipt requested that he or she, based upon the advice and supporting documentation from .the Village Engineer that he or she does elect not to arbitrarily request renewal of this Irrevocable Letter of Credit for such additional one (1) year period without due cause. All other terms and conditions remain unchanged. This amendment is to form an integral part of this Letter of Credit. Kindly return a countersigned copy of this amendment letter at your earliest convenience, indicating your acceptance or rejection of this amendment. A postage -prepaid envelope is enclosed. This amendment must be accepted or rejected IN ITS ENTIRETY; you may not accept it only partially. Should you have occasion to contact us regarding this credit, kindly direct your communication to the attention of. - Trade Services at 800-230-5506, making specific reference to this Letter of Credit No. DCI I2252US14213. Associated Bank, N.A. K Noreen K. Clemmons AVP, Int'l Trade Mgr. ACCEPTEDD REJECTEDD Village of Elk Grove Village By: Title: Date: 1W1 TRADE SERVICES. M.S. 70 Ecgrel aoueln5 Lender erg Equal OMoge, ty Lager. Member FDIC anal AssmWeA 9amcM NMMO RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND REDSPEED ILLINOIS, LLC EXTENDING THE TERM OF THE AGREEMENT FOR THE OPERATION OF A TRAFFIC LAW ENFORCEMENT SYSTEM FOR TWO (2) ADDITIONAL CONSECUTIVE AND AUTOMATIC THREE (3) YEAR TERMS FROM_ JULY 7, 2014 TO JULY 7, 2020 NOW, THEREFORE, BE IT RESOLVED BY THE Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached Letter of Agreement extending the term of the Agreement for the operation of a traffic law enforcement system for two (2) additional consecutive and automatic three (3) year terms from July 7, 2014 to July 7, 2020, a copy of which is attached hereto and made a part hereof as if fully set forth. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of APPROVED: 2014. Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk s',i�,,, (1111 Al�''c<m I.! GpW'E 1/E y 4�` VILLAGE OF ELK GROVE VILLAGE DEPARTMENT OF POLICE DATE: April 30, 2014 TO: Raymond R. Rummel Village Manager FROM: Stephen F. Schmidt Chief of Police SUBJECT: Renewal of Red Speed Illinois Contract I am recommending that the Village renew its contract with Red Speed Illinois. The current contract in up for renewal and Red Speed Illinois has agreed to extend the contract thru 2020 without any increase cost for the Village. In addition, Red Speed Illinois is in the process of updating all their intersections with the latest technology. This technology will also assist in accident investigations at the designated intersections. Therefore I am requesting that this recommendation be forwarded to the Village Board for their consideration. ORDINANCE NO --- AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:11)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX FOOT (6') HIGH FENCE EXTENDING APPROXIMATELY EIGHT FEET (8') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 281 BROOKHAVEN DRIVE WHEREAS, the Zoning Board of Appeals of the Village of Elk Grove Village, at a public hearing duly called and held according to law, considered the question of granting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the construction of a six foot (6') high fence extending approximately eight feet (8') beyond the nearest front corner of the principle structure located on an adjacent single-family residential lot for property located at 281 Brookhaven Drive, Elk Grove Village; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having considered the recommendation and finding of said Zoning Board of Appeals, find and believe that sufficient hardship exists so as to justify the granting of said variation. NOW, THEREFORE BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage Illinois as follows: Section 1: That there be granted a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit a six foot (6') high fence extending approximately eight feet (8) beyond the nearest front corner of the principal building located on an adjacent single-family residential lot for property located at 281 Brookhaven Drive, Elk Grove Village and identified by property identification number 08-33-108-007-0000. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. ATTEST: Judith M. Keegan, Village Clerk APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village AGENDA REGULAR VILLAGE BOARD MEETING May 27, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Jay Catanus, Northwest Filipino Baptist Church) 3. APPROVAL OF MINUTES OF May 13, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: May 27, 2014 $1,676,484.60 6. CONSENT AGENDA a. Consideration of a request (attached) from School District 54 - Mead Jr. High School, located at 1765 Biesterfield Road, to waive FY 2014-15 business license fees in the amount of $100. (School District 54 - Mead Jr. High School is seeking a waiver of FY 2014-15 business license fees for 2 coin -operated vending machines ($50 each) for a total waiver of $100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) b. Consideration of a request (attached) from Township High School District 214 - Elk Grove High School, located at 500 W. Elk Grove Blvd., to waive FY2014-15 business license fees in the amount of $450. (Township High School District 214 - Elk Grove High School is seeking a waiver of FY 2014-15 business license fees for 9 coin -operated vending machines ($50 each) for a total waiver of $450. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) c. Consideration of a request (attached) from the Society of St. Vincent de Paul, located at 9321 S. Western Avenue, Chicago, IL to waive FY 2014-15 business license fees in the amount of $450. Page 1 of 7 (The Society of St. Vincent de Paul is requesting a fee waiver for FY 2014-15 business license fees for the location of a collection box in Elk Grove Village ($200 fixed fee plus $250/collection box) for a total fee waiver of $450. (It has been past practice of the Village Board to grant fee waivers for churches and non- profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) d. Consideration of a request (attached) from the Salvation Army - Emergency Disaster Services, located at 1000 Pratt Blvd., to waive FY 2014-15 vehicle sticker fees in the amount of $1,325. (The Salvation Army is seeking a waiver of FY 2014-15 vehicle sticker fees for 3 passenger vehicles ($75), 2 Class-B trucks ($150), 8 Class-D/F trucks ($600), and 5 Class- H/J/K trucks ($500) for a total fee waiver of $1,325. (It has been past practice for the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) e. Consideration to authorize payment in the amount of $16,895 for FY 2014-15 membership dues to the Northwest Municipal Conference (NWMC). (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of $0.510. The dues amount reflects an increase over the previous year's rate.) f. Consideration to concur with prior authorization to award a purchase contract to Alexander Equipment, Inc., of Lisle, IL for purchase of a Morbark Model M15R brush chipper in the amount of $53,097.59 from the Capital Replacement Fund. (The Department of Public Works has budgeted for replacement of one (1) existing brush chipper unit with a larger unit that has improved safety features. (The current brush chipper Unit 729 is used by the Department of Public Works for year- round brush chipping in tree removal and storm events. The 17-year old unit is a 1997 Brush Bandit, with over 4,100 operating hours. (The Morbark Model M15R brush chipper will meet our specifications and can be purchased with pricing established by the United States General Services Administration (GSA)joint purchasing program. (Alexander Equipment, Inc., of Lisle, IL, is the local vendor for Morbark brush chipper units. (The GSA contract price is $53,097.59. (Adequate funds are available in the Capital Replacement Fund 601-3203-482.77-00. (A report from the Director of Public Works, recommending approval, is attached.) g. Consideration to award a purchase contract off the Western States (WSCA) purchasing cooperative to Presidio Networked Solutions of Rosemont, IL for the purchase of Cisco equipment (with hardware support) in the amount of $63,620.92. (The Village's fiscal 2015 budget contains funding to replace the Cisco Core Chassis Page 2 of 7 Switch and other internal networking components in our Administration data center. (This critical infrastructure equipment provides the centralized core connectivity and Internet access for all Village Departments including those at remote locations. (All the equipment is currently eight years old and Cisco will be discontinuing hardware support on it later this fiscal year. (Our cost from the recommended vendor reflects the discount available to the Village by virtue of Western States (WSCA) contract CISCO AR233. (A report from the Director of Information Technology, recommending approval, is attached.) h. Consideration to award a professional service contract to the lowest responsive and responsible bidder Dynamic Heating Piping Company of Crestwood, IL for Heating, Ventilation and Air Conditioning Maintenance Services at various Village Facilities through April 30, 2015 in the amount of $77,830. (On Tuesday, May 13, 2014, the Village opened sealed bids for HVAC Maintenance Services for various Village facilities. (A total of five (5) contractors obtained bid documents, with four (4) submitting bids on the project. (The lowest responsive and responsible bid was received from Dynamic Heating & Piping Company of Crestwood, IL in the amount of $77,830. (The contract is for maintenance services to the HVAC equipment at four Fire Stations, two Public Works Facilities, and the Municipal Complex. (Adequate funds are available in the Corporate Fund. (A report from the Director of Public Works, recommending approval, is attached.) i. Consideration to award a professional service contract to the lowest responsive and responsible bidder Nettle Creek Nursery, Inc. of Morris, IL for the Ditch Maintenance - Bond Street and Criss Circle project in the amount of $118,240 from the Business Park Infrastructure Bond Program Account 501-3304-481.85-04. (On Tuesday, May 13, 2014, the Village opened sealed bids for the Ditch Maintenance - Bond Street and Criss Circle project. A total of three (3) contractors obtained contract documents, with one (1) submitting a bid on the project. (The lowest responsive and responsible bid was received from Nettle Creek Nursery, Inc. of Morris, IL in the amount of $118,240. (The improvement includes the clearing of trees, shrubs, underbrush and debris within the existing drainage ditch identified in the plans. Bare areas along the ditch side slopes and bottom shall be restored with hydraulically applied Class 4 seed. Sod will be placed in parkways and in the front of buildings. Seed, mulch, and fertilizer shall be placed on side yards and rear yards. Intermittent removal of sediment from the ditch bottom will be completed at the discretion of the Engineer. (Adequate funds are available in the Business Park Infrastructure Bond Program Account 501-3304481.85-04. (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration to award a professional service contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Lunt Avenue project in the amount of $573,382.55 Page 3 of 7 from the Business Park Infrastructure Bond Program Account 501-3304-481.85-04. (On Tuesday, May 13, 2014, the Village opened sealed bids for the Culvert Improvements - Lunt Avenue project. A total of seven (7) contractors obtained contract documents, with two (2) submitting bids on the project. (The lowest responsive and responsible bid was received from Swallow Construction Corporation from Downers Grove, IL in the amount of $573,382.55. (The improvement includes the removal of the existing corrugated metal pipe (CMP) culverts that convey the drainage ditch beneath Lunt Avenue, the railroad tracks north and south of Lunt Avenue, and the railroad spur south and west of Lunt Avenue and replacement with precast concrete box culverts. The work also includes pavement removal and replacement, aggregate base courses, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, storm sewer and drainage structure removal and replacement, clearing, landscaping, restoration, and all incidental and collateral work necessary to complete the project as shown on plans and as described herein. (Adequate funds are available in the Business Park Infrastructure Bond Program account 501-3304-481.85-04. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration to award a professional service contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Brummel Avenue, Howard Street, Louis Avenue project in the amount of $1,102,738.05 from the Business Park Infrastructure Bond Program Account 501-3304-481.85-04. (On Tuesday, May 13, 2014, the Village opened sealed bids for the Culvert Improvements - Brummel Avenue, Howard Street, Louis Avenue project. A total of seven (7) contractors obtained contract documents, with three (3) submitting bids on the project. (The lowest responsive and responsible bid was received from Swallow Construction Corporation from Downers Grove, IL in the amount of $1,102,738.05. (The project includes the removal of the existing corrugated metal pipe (CMP) culverts that convey Higgins Tributary A beneath Brummel Avenue, Howard Street, and Louis Avenue and replacement with precast concrete box culverts. The work also includes pavement removal and replacement, aggregate base courses, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, storm sewer and drainage structure removal and replacement, landscaping, restoration, and all incidental and collateral work necessary to complete the project as shown on plans and as described herein. (Adequate funds are available in the Business Park Infrastructure Bond Program account 501-3304-481.85-04. (A report from the Director of Public Works, recommending approval, is attached.) 1. Consideration to award a professional service contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Lively Boulevard & Crossen Avenue project in the amount of $1,320,888.70 from the Business Park Infrastructure Bond Program Account 501-3304- 481.85-04. Page 4 of 7 (On Tuesday, May 13, 2014, the Village opened sealed bids for the Culvert Improvements - Lively Boulevard & Crossen Avenue project. A total of seven (7) contractors obtained contract documents, with two (2) submitting bids on the project. (The lowest responsive and responsible bid was received from Swallow Construction Corporation from Downers Grove, IL in the amount of $1,320,888.70. (The improvement includes construction of a steel sheet pile and cast -in -place concrete flood wall, removing of existing culvert, and removal and replacement of existing corrugated metal pipe (CMP) culverts with reinforced concrete pipe and box culverts conveying Higgins Creek Tributary A under Lively Boulevard and Crossen Avenue. The improvement to Lively Boulevard includes replacement of 463 lineal feet of 60-inch diameter CMP with a Reinforced Concrete Box culvert, and regrading of Lively Boulevard and adjacent industrial parking lot to provide a flood overflow route for Lively Boulevard. The improvement to Crossen Avenue includes replacement of 47 lineal feet of dual 48-inch CMP pipes with 60-inch equivalent round concrete pipe. In addition, the work includes pavement removal and replacement, aggregate base courses, placement of embankment, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, storm sewer and drainage structure removal and replacement, headwalls and end sections, fencing, pavement marking, landscaping, restoration all incidental and collateral work necessary to complete the project as shown on plans and as described herein. (Adequate funds are available in the Business Park Infrastructure Bond Program account 501-3304-481.85-04. (A report from the Director of Public Works, recommending approval, is attached.) in. Consideration of Resolution No. 21-14 amending Resolution No. 10-03 and authorizing the Mayor to execute an Intergovernmental Mutual Aid Agreement for the purpose of participating with Police Departments of other municipalities in the Illinois Law Enforcement Alarm System (ILEAS). (Since 2003 there has been an ILEAS mutual aid agreement which was initially executed by a multitude of public agencies in the wake of the events of the September I 1 th terrorist attacks. (The original mutual aid agreement has never been updated, modified or changed since its inception. (The elected representatives of those agencies desire to enhance and reaffirm their commitment to law enforcement mutual aid while outlining more specifics with regard to the relationship that currently exists between each of the public agencies forming ILEAS as a public agency and ILEAS itself.) n. Consideration to adopt Ordinance No. 3381 granting a variation of Section 3-7:1)(1) of the Zoning Ordinance to permit the installation of an attached canopy over an existing exterior dining patio along the west side of the building that would project ten feet (10') into the required twenty five foot (25') front yard setback on property located at 1000 E. Higgins Road. (This item was discussed at the May 13, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) Page 5 of 7 7. REGULAR AGENDA a. Consideration to approve a temporary sign permit for an "Equipment Liquidation Sale" at the former Dominick's located at 980 Elk Grove Town Center. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be reviewed and approved by the Mayor and Board of Trustees. (QicBid.com, LLC submitted a temporary sign to promote their equipment liquidation sale at the former Dominick's. (The temporary sign will be in place for a period of no more than thirty (30) days. (The sign meets the allowable criteria permitted by the Village's sign regulations. (A report from the Director of Community Development, recommending approval, is attached.) 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 20.14 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik Page 6 of 7 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 144 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 1878 Hawk Lane. (PH 6-12-2014) 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 2S. UNFINISHED BUSINESS a. Village Attorney -Prepare the necessary documents for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of attached accessory structures within business zoning districts on the property located at 1000 E. Higgins Road. 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 Village of Elk Grove Accounts Payable Warrant 05/27/2014 1013202422.22-00 VENDOR1 3M TRAFFIC CONTROL MATERIALS OPER SUPPLIES 613.59 2 5013304481.26-02 A 8 A EQUIPMENT 8, SUPPLY CO MAINT SUPPLIES/EQPT 325.00 3 1010000.231.01-00 A8J CONCRETE, INC. REFUND DEPOSIT RB/285 FLEETWOOD LN 500.00 4 VARIOUS A-1 ROOFING COMPANY SKYLIGHT REPLACEMENT, CONTRACT MAINT/ROOF REPAIRS 23,575.00 5 1012201412.67-00 ABAD,RYAN COURT MILEAGE 7.84 6 2092101415.22-00 ABT OPER SUPPLIES 149.00 7 1011705-407.55-00 ACOM SOLUTIONS, INC. SERV AGREEMENT/SOFTWARE 1.070.00 8 1013202-422.22-00 ADDISON BUILDING MATERIAL OPER SUPPLIES 16.37 9 1012102-411,56-02 AIR ONE EQUIPMENT, INC. CONTRACT MAINT/SCBA SUP 290.28 10 VARIOUS AIRGAS USA LLC OPER SUPPLIES 329.06 11 5013302-481.64-00 ALEXANDER CHEMICAL CORP RENTALS 36.00 12 VARIOUS ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 377.00 13 1011804-408.61-00 ALTURA COMMUNICATION SOLUTIONS LLC PROF SERV/PHONES 143.75 14 1012107-411.24-00 AMSAN HOUSEHOLD SUPPLIES 77.70 15 1012202-412.42-00 ANDRZEJEWSKI, JEFFREY T ILEETA CONFERENCE 57.12 16 5013301-481.55-00 ARC ILLINOIS SERV AGREEMENT/SCANNER 795.00 17 1013202422.22-00 ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 131.84 18 VARIOUS ARTHUR J GALLAGHER RISK MGMT PURCHASED INSURANCE 445,240.00 19 VARIOUS ASR-KALE UNIFORMS UNIFORMS 909.99 20 1011801408.32-01 AT&T TELEPHONEIREGULAR 62.99 21 1010000-121.03-00 AVALON PETROLEUM CO. FUEL 25.666.87 " 22 5013301481.61-00 AYRES ASSOCIATES INC PROF SERVICES 24,551.45 23 VARIOUS BEVERLY MATERIALS LLC OPER SUPPLIES 2,359.86 24 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS APRIL 14 440,366.67 25 1010000-341.10-00 BONDI, VITO REFUND ZBA HEARING 75.00 26 5010000-110.02-00 BRENNAN 8 L SCHELLENBERGER FINAL BILL CREDIT REFUND - 33.44 27 1011705407.55-00 BUSINESS COMPUTER DESIGN INT'L, INC. SERV AGREEMENT/SOFTWARE 1,700.00 28 1012209412.42-00 CALLAGHAN, WILLIAM VEHICLE DYNAMICS TRAINING 358.00 29 1013202422.22-00 CARDINAL FENCE & SUPPLY, INC. OPER SUPPLIES 108.78 30 VAR CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP 476.05 31 1012107411.56-01 CHARLES EQUIPMENT ENERGY SYSTEMS CONTRACT MAINT/GENERATOR 329.25 32 1012207412.42-00 CHMELIK, JAMES WALTER IL ASSOC OF PROPERTY & EVIDENCE TRAINING 230.13 33 1011804408.55-00 CISCO/SCANSAFE SERVICES LLC SERV AGREEMENT/ANNUAL MSG SECURITY 6,660.00 34 5013304481,85-04 CIVILTECH ENGINEERING, INC. ELK GROVE DRAINAGE PROJECT 78,259.00 35 1011102401.61-00 CLARK BAIRD SMITH LLP PROF SERV/LEGAL 666.25 36 5013302481,26-02 CLC LUBRICANTS CO MAINT SUPPLIES/EQPT 572.85 37 VARIOUS COMCAST CABLE SERV AGREEMENT/CABLE, SECURITY MONITORING SERV 238.50 38 VARIOUS COMED 6111 IUTILITIES 8.174.52 39 1013202422,65-02 COMED 6112 UTILITIES 514.89 40 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 4,254.49 41 1013202422.55-00 COOK COUNTY TREASURER (HGHV) TRAFFIC SIGNAL MAINT 01/14-03/14 6,382.33 42 2083103421.61-02 COSTAR GROUP, INC. REAL ESTATE SERVICES 994.02 43 1013205422.55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 3,158.37 44 1012102411.73-00 DIGITAL COMBUSTION, INC. FIRE DEPT SOFTWARE FIRE STUDIO 5 1,661.00 45 1 1012202412.42-00 DOHERTY, DANIEL JUVENILE INTERROGATION TRAINING 31.42 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 05/2712014 46 1010000.154.00.00 VENDOR NAME iUKO. BLANKA&MALINOWSKA DESCRIPTIONS MR REFUND 50.00 47 3013101460.8300 EARTHWERKS LAND IMPROVEMENT 901 BRANTWOOD AVE 8.995.78 48 5013302481.22-00 EJ USA, INC. OPER SUPPLIES 214.40 48 2101704-007.69-07 E-VERGENT.COM, LLC T-1 LINES 289.00 50 1013201422.18-00 FARMER, JOSH UNIFORMS SAFETY SHOES 107.99 51 1 VARIOUS IFEDEX POSTAGE 201.35 52 1 2072201414.42-00 IFIORITO, MATTHEW J. ICANINE TRAINING 268.51 53 2083103421.56-11 FLECK'S LANDSCAPING CONTRACT MAINT/LANDSCAPE 271.00 54 1010000-154.00.00 FOREST PACKAGING IREFUND VILLAGE STICKER 25.00 55 VARIOUS FOX VALLEY FIRE 8 SAFETY CONTRACT MAINT/INSPECTIONS 698.50 58I W13303-061.26-03 FRIENDLY FORD IVEHICLE MAINT SUP 74.09 57 1011705407.5500 IFRONTIER US ISERV AGREEMENT/PEPLINK 499.00 58 2022301-013.56-02 FULTON TECHNOLOGIES, INC. CONTR MAINTfWARNING SIRENS 657.29 59 1070000-325.11-00 GLOBE CONSTRUCTION REFUND PERMIT 70.00 60 5010000-110.02-00 GOUNARIS FAMILY LLC CREDIT BALANCE REFUND 26.50 61 1010000-154.00.00 GROOT INDUSTRIES, INC. REFUND VILLAGE STICKER 30.00 62 63 VARIOUS 5013302-481.56-07 GUARDIAN DENTAL HBK WATER METER SERVICE, INC. PREMIUMS METER TESTING MAY 14 2,150.37 21.00 64 65 VARIOUS 1011804408.2240 HEALTHSMART BENEFIT SOLUTONS HEARTLAND LABEL PRINTERS, INC. DENTAL ADMIN/COBRA FEES OPER SUPPLIES MAY 14 2,999.85 255.00 66 67 VARIOUS 1012202412.61-00 HEWLETT PACKARD CORP HOLLYWOOD ENTERPRISES, INC. HP COMPUTERS & PROF SERV/ANIMALS MONITORS 3,386.88 35.00 68 VARIOUS HOME DEPOT CREDIT SERVICES VEHICLE MAINT SUP, OPER & HOUSEHOLD SUPPLIES, MAINT SUPPLIES/EQPT & BLDGS 1,531.37 89 1013203-422.22-00 HORTECH, INC. OPER SUPPLIES 848.85 70 71 72 73 74 1 1012206412.5500 VARIOUS 30132024fi0.8500 1013201422.6302 VARIOUS IILLINOIS IO NETWORKS, INC. IL PAPER 8 COPIER CO. ILLINOIS DEPT OF TRANSPORTATION ILLINOIS LIGHTING INC SECRETARY OF STATE SERV AGREEMENT/ID RECORDS SERV AGREEMENT/COPIER BUSSE WOODS TRAIL OVERPAS INSURED REPAIR LICENSE PLATE RENEWALS 10,497.00 2,392.00 80,795.00 6,594.00 297.00 75 1 1012101411.21-00 IINDEPENDENT STATIONERS OFFICE SUPPLIES 7 2 47472 76 1012201412.18-00 J.G.UNIFORMS, INC. UNIFORMS 12 77 1012201412.67-00 JEDUNK, MICHAEL COURT MILEAGE 5.88 15.68 78 5013301481.18-00 JOHNSON, STEVE UNIFORMS SAFETY SHOES 1 79 5013302481.22.00 JOSEPH D.FOREMAN & COMPANY, INC. OPER SUPPLIES 854.00 60 5010000-110.02.00 KAMPWIRTH, MICHAEL FINAL BILL CREDIT REFUND 28.50 81 1010000-322A0.00 KASZEWICZ, JAMES REFUND VEHICLE STICKER 44.00 82 1012201412.67-00 KLINGSPORN, DAVID L COURT MILEAGE 15.68 83 1011102401.42-00 KNICKERBOCKER, GEORGE B. LEGAL EDUCATION TRAINING 350.00 84 1012201412.SS00 KONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRINTER 26.77 85 1012209412.42-00 aNGENDORF, NICHOLAS TRAFFIC RECONSTRUCTION TRAINING 123.92 86 87 VARIOUS 5010000-110.02-00 LECHNER&SONS LEE, JASON & RONALD RENTALS CREDIT BALANCE REFUND UNIFORMS&MATS '1,719.27 41.80 88 VARIOUS LUND INDUSTRIES, INC. VEHICLE MAINT BUILD 74 4.73 74 89 90 VARIOUS 1012201412.67-00 LYONS PINNER ELECTRIC, INC. MAGLIO ALFONSO SERV AGREEMENT/STREET LIGHTS COURT MILEAGE .73 25,24 784 91 5010000-110.02-00 MARECKI, TADEUSZ FINAL BILL CREDIT REFUND 17.75 92 2101704407.7500 MARKERTEK VIDEO SUPPLY CHANNEL 6 TV EQUIPMENT 72510 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 05/27/2014 VENDOR93 1010000.154.00-00 HAYFIELD, DWIGHT MR REFUND 2,179.28 94 1013204422.22-00 MC MASTER-CARR SUPPLY CO., OPER SUPPLIES 108.38 95 5013302481.51-00 MCHENRY ANALYTICAL WATER LABORATORN PROF SERV/WATER SAMPLES 4,913.00 96 1013202422,55-00 MEADE ELECTRIC COMPANY, INC. SERV AGREEMENT/fRAFFIC LIGHT 117.00 97 1012201412.67-00 MEDINA, EDWIN COURT MILEAGE 7.84 98 VARIOUS MENARDS HANOVER PARK MAINT SUPPLIES/BLDGS, MISC SUPPLIES 188.00 99 1010000-223.13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE APRIL 14 291.32 ' 100 1012201412.67-00 MEYERS, RICHARD COURT MILEAGE - 38.08 101 1013204422.42-00 MFMA C/O JACK GRAY MFMA MEETING, GM ANNUAL PRESENTATION M. O'HARA 50.00 102 1012101411.42-00 MIARNOWSKI, CATHERINE FDIC VENDOR EXHIBIT MEETING 10.77 103 1011705407.55-00 MICRO FOCUS SERVAGREEMENT/RUMBA SUPPORT 945.00 104 VARIOUS MICROGRAPHICS EQUIPMENT SERVICE MICROFILMING 13,835.68 105 1012201412.55-00 MIDCO, INC. SERV AGREEMENT/ALARMS 242.50 106 5013302481.75-00 MIDWEST METER, INC. FIRE HYDRANT METER 5,596.00 107 VARIOUS MILLER INDUSTRIAL-DEVON OPER SUPPLIES, SMALL TOOLS 590.52 108 1013205422.55-00 MIMOSA INTERIOR LANDSCAPE SERV AGREEMENT/PLANTS 377.00 109 VARIOUS MONARCH CAR WASH VEHICLE MAINT 19.50 110 5013302481.26-02 MOTION INDUSTRIES, INC. MAINT SUPPLIES/EQPT 2522 111 VARIOUS NICOR GAS 5407 UTILITIES 8,913.31 112 1012201412.42-00 NORTH EAST MULTI REGIONAL TRAINING MEMBERSHIPS POLICE PERSONNEL 8,100.00 113 1012103411.41-00 NORTHWEST ASSOCIATION OF PROVIDER IEMS COORDINATORS MEMBERSHIP B/C SHARP 50.00 114 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM MEMBER ASSESSMENT/JUNE 14 52,010.40 115 VARIOUS OFFICE DEPOT CORP SALES OFFICE B OPER SUPPLIES 330.43 116 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 51.14 117 1012101411.18-00 PAUL CONWAY SHIELDS UNIFORMS 802.50 118 1011804408.61-00 PETERS B ASSOCIATES NETWORKSUPPORT 11,485.00 119 1010000-231.01-00 PINEL ANDREWS CONTRUCTION CO. REFUND DEPOSIT RBH 198 WESTVIEW 500.00 120 2050000-206.00-00 POWELL TREE CARE, INC. RETAINAGE REFUND EAB TREE REMOVAL PROGRAM 20,081.43 121 5013304-481.22-00 PRAIRIE MATERIAL SALES, INC. OPER SUPPLIES 196.90 122 1013203-422.22-00 PROSAFETY OPER SUPPLIES 223.80 123 VARIOUS PUCCI, NED PROF SERV/WELLNESS 480.00 124 VARIOUS IR. JONES TRUCKING AND GRADING, INC. CONTRACT MAINT/HAULING 3,135.00 125 5010000-110.02-00 JRAFA, FRANK CREDIT BALANCE REFUND 23.65 126 1012201412.67-00 1 RAFTERY, DESMOND COURT MILEAGE 31.64 127 3011701460.82-00 IRANDINI. INC. MUNI. BLDG. MODIFICATIONS 24.637.50 128 2092101415, 1"0 RAYO'HERRONCO. UNIFORMS 785.10 129 1013205422.56-12 REBECHINI STUDIOS, INC. INSTALL FURNISHED LETTERS 1,800.00 130 1012201412.34-00 REDDY SERVICE INC PRINTING PD FINAL & DELINQUENT NOTICES 866.60 131 1013202422.22-00 ROBERT SCHWAKE STONE CO. INC. OPER SUPPLIES 54.37 132 3013101460.83-00 ROBINETTE DEMOLITION, INC. DEMOLITION OF FIRE ADMIN 1,500.00 133 VARIOUS ROESCH FORD VEHICLE MAINT SUP 315.04 134 1013202422.22-00 ROSELLE ACE HARDWARE OPER SUPPLIES 12.98 135 2101704407.42-00 ROWE III, ROSFELT A. ACM CONFERENCE 100.00 136 1013203422.22-00 RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES 38.97 137 VARIOUS SAF-T-GARD OPER SUPPLIES 259.36 138 1010000-323.00-00 SANDSTROM, BRIGITTE REFUND PET TAGS 5.00 139 1013203422.58-O8 SEBERT LANDSCAPING CONTRACT MAINT/LANDSCAPE 9,703.75 Fully Reimbursable Parbally Reimbursable Village of Elk Grove Accounts Payable Warrant 05/27/2014 1 1013202422.26-03 VENDOR140 SERVICE COMPONENTS, INC. VEHICLE MAINT SUP 9.48 141 5010000-110.02-00 SERVICE IMMEDIATE %I. SAVYUK FINAL BILL CREDIT REFUND 73.13 142 013203422.22-00 !2101704-407.61-00 SHEMIN LANDSCAPE SUPPLY COMPANY OPER SUPPLIES 327.80 143 0118044408.73-00 SHI INTERNATIONAL CORP ACROBAT PRO SOFTWARE 266.26 144 SIGNORELLA, RICHARD PROF SER/VIDEO PRODUCTION 1,550.00 145 1012201-412.67-00 SLOAN, MEREDITH ANN ICOURT MILEAGE 7.84 146 1011601406.61-00 STERLING CODIFIERS, INC. IPROF SERV/SUPPLEMENT #96 1.169.00 147 6012101482.77-00 SUBURBAN ACCENTS, INC. VEHICLE MAINT BUILD 120.00 148 1010000-231.01-00 SUBURBAN SEWER AND SEPTIC, INC. REFUND DEPOSIT RB/530 WALNUT LN 500.00 149 VARIOUS SYMETRA PREMIUMS MAY 14 63,723.00 •' 150 1013202-422.22-00 TAPCO OPER SUPPLIES 299.70 151 1011101401.6 -2F TAURUS ENGRAVING VILLAGE BOARD PHOTOS 278.00 152 1013204422.64-00 TERRACE SUPPLY COMPANY RENTALS 18.20 153 1013101421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 200.00 154 3013205460.82-00 TRANE U.S. INC. RPLC HVAC UNITS VILLAGE HALL 29,579.80 155 1010000-322.1500 TSUCHIYA, NORIKO REFUND VEHICLE STICKER 25.00 156 1012202412.22-00 TUFF PRODUCTS OPER SUPPLIES 84.00 157 1010000-322.10-00 TURSO, CARMELLA REFUND VEHICLE STICKER 25.00 158 1013202422.22-00 UNILOCK CHICAGO. INC. OPER SUPPLIES 879.36 159 5013302481.22-00 US PLUMBING & HEATING SUP CO OPER SUPPLIES 527.40 160 1011102401.61-00 V.A. SOLANO & ASSOCIATES, INC. APPRAISAU300 E. DEVON AV 500.00 161 1010000-313,12-00 VANA, EVA 8 ROBERT REFUND REAL ESTATE TRANSFER TAX 570.00 162 VARIOUS VISION SERVICE PLAN(IL) PREMIUMS MAY 14 5,989.80 163 1012201412.67-00 VRCHOTA, FRANK J. COURT MILEAGE 15.68 164 5013304481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 55.53 165 VARIOUS WAREHOUSE DIRECT OFFICE & MISC SUPPLIES 422.50 166 5013302481.56-04 WATER WELL SOLUTIONS IL DIV LLC REHABILITATION OF WELL#14 102.758.70 167 1012201412.26-03 WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP 192.62 168 2083103421.85-00 WESTERN REMAC, INC. SIGN ENHANCEMENT PROGRAM 49,838.74 169 1011801408,55-00 WHITE WAY SIGN COMPANY CONTRACT MAINT/SIGNS 706.34 170 1011102401.61-00 WILLIAM J. PAYNE PROF SERWLEGAL MAY RETAINER 750.00 171 1012201412.55-00 XEROX CORPORATION(DALLAS,TX) SERVAGREEMENT/COPIER 440.79 172 1013202422.26-02 ZARNOTH BRUSH WORKS, INC. MAINT SUPPLIES/EOPT 18.50 1,676,484.60 ' Fully Reimbursable Partially Reimbursable 05/08/2014 TO: Sandra Smalley, Deputy Finance Director FROM: Brian Bourdeau, Management Analyst SUBJECT: School District 54 -Mead Jr. High School 2014/2015 Business License Fee Waiver Request BACKGROUND: Per the attached letter, School District 54 - Mead Jr. High School, located at 1765 Biesterfield Road, is requesting a waiver of 2014/2015 business licenses fees for the following: 2 coin -operated food/beverage machines ($50 each). The total amount of the fee waiver is $100.00 As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration APPROVALS: Bourdeau, Brian Vazquez, Lily Smalley, Sandy Roan, Matthew Created/Initiated Approved Approved Final Approval ATTACHMENTS: 1. School District S4 - Mead Jr. High School 2014/2015 Business License Fee Waiver Request Page 1 of 1 tJ SCHOOL DISTRICT 54 Ensuring Student Success May 7, 2014 Ms. Dee Evans Finance Department Village of Elk Grove 901 Wellington Avenue Elk Grove Village, Illinois 60007-3499 Dear Ms. Evans, MAY U 8 2014 ACCOUNTS RECEIVABLE 524 East Schaumburg Road Schaumburg, Illinois 60194 Phone 8471357-5011 FAX 847/357-5001 Try 847/357-5076 http://sd54.org Andrew D. DuRoss Superintendent of Schools Darlene Russo Director of Business Operations Schaumburg School District 54 takes pride in our working relationships with other governmental entities within our boundaries. With that in mind, we have a matter we are hoping the village will take into consideration. We were given a Business License Application for our two coin -operated student beverage machines with a related fee of $50 per machine for a total of $100 at Mead Jr. High School, 1765 Biesterfleld Road, Elk Grove Village 60007. We are requesting your assistance in waiving the Business License Fee required for Mead Jr. High. We do not provide a lunch service for the students so the only way students can get something to drink for lunch is through these vending machines. Schaumburg School District 54 thanks you in advance for reviewing our request and are hopeful you will waive this fee for Mead Jr. High. Should you need further information please do not hesitate to contact me. Sincerely, r� p Enclosure (TE 05/08/2014 TO: Sandra Smalley, Deputy Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Township High School District 214 -Elk Grove High School 2014/2015 Business License Fee Waiver Request BACKGROUND: Per the attached letter, Township High School District 214 - Elk Grove High School, located at 500 W. Elk Grove Blvd., is requesting a waiver of 2014/2015 business licenses fees for the following: 9 coin -operated food/beverage machines ($50 each). The total amount of the fee waiver is $450.00. As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Smalley, Sandy Roan, Matthew ATTACHMENTS: Created/Initiated Approved Final Approval Township High School District 214 - Elk Grove High School 2014/2015 Business License Fee Waiver Request Page 1 of 1 TOWNSHIP HIGH SCHOOL DISTRICT 21 MAY U 8 2014 OUNT6 RECOGNIZED FOR EXCELLENCE BY THE UNITED STATES DEPARTMENT OF EDUCATION May 5, 2014 Ms. Dee Evans Business License Coordinator Village of Elk Grove Village 961 Wellington Avenue Elk Grove Village, IL 60007 Dear Ms. Evans, Forest View Educational Center 2121 S. Goebbert Road Arlington Heights. Illinois 60005 Telephone (847J 718-7600 Fax (847J 718-7645 Dr. David R. Schuler Superintendent In response to your recent letter dated April 28, 2014, Township High School District 214 and Elk Gove High School request the business license fees continue to be waived as in the past. In addition, it is our understanding that while the waiver process is being reviewed, the District does not need to make any payment. Township High School District 214 greatly appreciates the Village of Elk Grove considering waiving these fees. After the Village Board makes a decision on our request, please reply to me by return letter. Should you need further information or assistance, please let me know. Sincerely, Amy McPartlin Purchasing Agent Cc: Christine Frole, Director of Food Services Sherry Koerner, Director of Business Services Kyle Burritt, Associate Principal of Operations, EGHS Buffalo Grave High School Elk Grove High School R'64 Forest View Alternative School John Hersey High School \pa'�v ® = Vanguard School Prospect High School a Newcomer Center Rolling Meadows High School c s Project Reclaim Wheeling High School ? Young Adult Program Community Education 05/16/2014 TO: Sandra Smalley, Deputy Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Society of St Vincent de Paul 2014/201S Business License Fee Waiver Request BACKGROUND: Per the attached letter, the Society of St Vincent de Paul, located at 9321 S. Western Avenue, Chicago, IL, is requesting a waiver for 2014/2015 business license fees for the following: location of a collection box in Elk Grove Village ($250 fixed fee) and 1 collection box ($200/box). The total amount of the fee waiver is $450.00 As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Created/Initiated Vazquez, Lily Approved Smalley, Sandy Approved Roan, Matthew Final Approval ATTACHMENTS: Society of St Vincent de Paul 2014/2015 Business License Fee Waiver Request Page 1 of 1 �, de cHic 4c`�" MAY 15 Z014 May 9 2014 ACCOUNTS RECEIVADLE Ms. Dee Evan, Business License Coordinator Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007-3499 Dear Ms. Evan: Once again we are asking if the Village Elk Grove would be willing to wave the business license application for the year of 2014/2015. We are a non-profit organization assisting those who are in need. We thank you and the Village of Elk Grove for waiving the business license fee. It is as such actions as the Village which allows the Society to continue in assisting those in need, Thanking you iT/advance. argaretJone;j Director 9321South Western Ave • Chicago, IL 60643 • 773.779.6700 • Fax 773.779.6701 a 05/08/2014 TO: Sandra Smalley, Deputy Finance Director FROM: Brian Bourdeau, Management Analyst SUBJECT: The Salvation Army 2014/201S Vehicle Sticker Fee Waiver Request BACKGROUND: Per the attached letter, The Salvation Army - Emergency Disaster Services Officer, located at 1000 Pratt Blvd., is requesting a fee waiver for the cost of FY 2014-15 vehicle stickers as follows: Vehicle Sticker Code Quantity Fee (Per Vehicle) Total Cost Passenger Car (01) 3 $25.00 $75.00 Class-B Truck (03) 3 $50.00 $150.00 Class-D/F Truck (04) 8 $75.00 $600.00 Class-H/J/K Truck (05) 5 $100.00 $500.00 Totals 19 $1,325.00 As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Vazquez, Lily Smalley, Sandy Roan, Matthew Created/Initiated Approved Approved Final Approval ATTACHMENTS: 1. The Salvation Army 2014/2015 Vehicle Sticker Fee Waiver Request Page 1 of 1 GENCY p� SFR���S The Salvation Army DOLNG THE MOST GOOD Shaw Clifton General Paul R. Seiler Territorial Commander Ralph Bukiewicz Lt. Colonel Divisional Commander Metropolitan Division David A. Dalherg Major Emergency Disaster Services Director April 25, 2014 Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 6007 RE: Elk Grove Village Vehicle Stickers To Whom It May Concern: APR 2 8 2014 Founded in 1865 by William Booth Metropolitan Division Emergency Disaster Services In the past, The Salvation Army kas been granted a waiver for the cost of our vehicle stickers. We have 1-7 6ehicles associated with our location in Elk Grove Village. (The applications we were mailed had ;4 vehicles listed.) 17 By way of this letter I am requesting your consideration that the fee be waived once again for our 2014-2015 vehicle stickers. Should you have any questions or concerns please contact my office at 847-709-6605. Thank you. Sincerely, 'fer Goodwin Finance and Administration Chief Emergency Disaster Services 1000 Prat Boulevard Elk Grove Village. Illinois 60007-512) Telephone: 847.709.6700 Fax: 847.640.8263 05/15/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: Brush Chipper Unit 729 Replacement BACKGROUND: The Mayor and Village Board of Trustees approved the replacement of one (1) brush chipper unit for the Department of Public Works in the FY 2015 budget. The existing brush chipper Unit 729 is used by Public Works for year-round brush chipping in tree removal and storm events. The 17-year-old unit is a 1997 Brush Bandit, with over 4,100 operating hours. The Department of Public Works recommends utilizing competitive bid prices already obtained through the United States General Services Administration (GSA) cooperative purchasing program to procure the replacement brush chipper unit. GSA has awarded this year's contract to Morbark, Inc., for which Alexander Equipment, Inc., of Lisle, IL, is the local vendor. The Morbark Model M15R brush chipper will meet our specifications. The Department of Public Works currently uses a similar Morbark brush chipper model for its heaviest tree removal operations, including removal of ash trees affected by the emerald ash borer. The Village has purchased brush chippers in the past through this vendor using GSA contracts. The GSA contract price for the Morbark Model M1511 brush chipper is $53,097.59. Adequate funds are available in Account 601-3203-482.77-00. 1 respectfully recommend purchasing one (1) Morbark Model M15R from Alexander Equipment, Inc., of Lisle, IL, using GSA pricing in the amount of $53,097.59. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Preissig, David Created/Initiated Miarnowski, Catherine Approved Sammarco, Vito Approved Tromp, Christine Approved Page 1 of 2 Roan, Matthew ATTACHMENTS: Page 2 of 2 Final Approval 05/10/2014 TO: Matthew Roan, Deputy Village Manager FROM: Ed May, Director of Information Technology SUBJECT: Purchase of Network Equipment BACKGROUND: This is to request Village Board approval to waive the formal bidding process and leverage an existing Western States contract to purchase network routing and switching equipment from Presidio Networked Solutions of Rosemont, IL in the amount of $63,620.92. The Village's fiscal 2015 budget contains funding to replace the Cisco Core Chassis Switch and other internal networking components in our Administration data center. This critical infrastructure equipment provides the centralized core connectivity and Internet access for all Village Departments including those at remote locations. It was originally purchased in anticipation of our Voice over IP phone system but is now 8 years old. During 2013 we learned that Cisco will be discontinuing hardware support on all this equipment later this fiscal year. With that in mind the IT staff budgeted to replace it this year to insure the integrity of our Administration network is retained. Our cost from the recommended vendor reflects the discount available to the Village by virtue of Western States (WSCA) contract CISCO AR233. To summarize, this is to request approval to contract with Presidio Networked Solutions in the amount of $63,620.92 for the purchase of the network infrastructure equipment specified in the Village's 2015 budget. Funding is available to cover these expenses in account 101-1705-407-7300. Please bring the matter before the Village Board at your earliest convenience or contact me if you have any questions about it. APPROVALS: May, Ed May, Ed Tromp, Christine Roan, Matthew ATTACHMENTS: Created/]nitiated Approved Approved Final Approval Pagel of 2 05/16/2014 TO: Vito Sammarco, Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations - Public Works SUBJECT: HVAC Maintenance Services Award Recommendation BACKGROUND: On Tuesday, May 13, 2014 sealed bids were opened for HVAC Maintenance Services for the Municipal Complex, Public Works Garages and Fire Stations. Bid specifications were provided to five firms, four submitted bids. Firm All Points, INC. Amber Mechanical Contractors, INC. Dynamic Heating & Piping Co. McDonough Mechanical Services, INC. Bid_ Proposal $ 119,863.80 $ 141,923.00 $ 77,836.00 $ 103,416.00 The lowest responsive and responsible bidder is Dynamic Heating & Piping Company, of Crestwood, IL. This company has sucessfully performed similar work for other municipalities within the last five years as well as performing maintenance services on the Village's HVAC equipment. This is an annual maintenance contract that allows for four future annual renewals. Adequate funds are available in the Corporate Fund for this expenditure. I recommend that the Village Board award a contract to the lowest responsive and responsible bidder, Dynamic Heating & Piping Company in the amount of $ 77,830.00. APPROVALS: Bernholdt, Scott Smalley, Sandy Roan, Matthew Created/Initiated Approved Final Approval Pagel of 2 05/16/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Ditch Maintenance - Bond Street and Criss Circle BACKGROUND: On Tuesday, May 13. 2014, the Village opened sealed bids for the Ditch Maintenance -Bond Street and Criss Circle project. A total of three (3) contractors obtained contract documents, with one (1) submitting a bid on the project. Creek Nursery, Inc. Hers Estimate 11 The improvement includes the clearing of trees, shrubs, underbrush and debris within the existing drainage ditch identified in the plans. Bare areas along the ditch sideslopes and bottom shall be restored with hydraulically applied Class 4 seed. Sod will be placed in parkways and in the front of buildings. Seed, mulch, and fertilizer shall be placed on side yards and rear yards. Intermittent removal of sediment from the ditch bottom will be completed at the discretion of the Engineer. This project is anticipated to begin construction in August of 2014. The lowest responsive and responsible bid was received from Nettle Creek Nursery, Inc. of Morris, Illinois. This bid is approximately 48 percent higher than the Engineer's Estimate of Cost. The higher than anticipated bid prices are atributed to: a high demand of Gearing contractors services and the project uniqueness in nature due to restrictive site conditions not typical for clearing projects. Based on an evaluation of the bids, it is concluded that the bids represent a fair and reasonable cost for the specified work. Nettle Creek Nursery, Inc. has established a good reputation with other Municipalities in the area. They have successfully completed other Gearing and streambank stablization projects and have expertise to complete this project. recommend awarding a contract to Nettle Creek Nursery, Inc. for the Ditch Maintenance - Bond Street and Criss Circle project in the amount of $118,240.00 . Adequate funds are available in the Business Park Infrastructure Bond Program Account 501-3304481.85-04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Sammarco, Vito Tromp, Christine Created/Initiated Approved Approved Pagel of 2 Roan, Matthew ATTACHMENTS: Final Approval Page 2 of 2 05/16/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Culvert Improvements - Lunt Avenue BACKGROUND: On Tuesday, May 13, 2014, the Village opened sealed bids for the Culvert Improvements - Lunt Avenue project. A total of seven (7) contractors obtained contract documents, with two (2) submitting bids on the project. The improvement includes the removal of the existing corrugated metal pipe (CMP) culverts that convey the drainage ditch beneath Lunt Avenue, the railroad tracks north and south of Lunt Avenue, and the railroad spur south and west of Lunt Avenue and replacement with precast concrete box culverts. The work also includes pavement removal and replacement, aggregate base courses, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, storm sewer and drainage structure removal and replacement, clearing, landscaping, restoration, and all incidental and collateral work necessary to complete the project as shown on plans and as described herein. This project is anticipated to begin construction in late June of 2014. The lowest responsive and responsible bid was received from Swallow Construction Corporation of Downers Grove, Illinois. This bid is approximately 29 percent higher than the Engineer's Estimate of Cost. This is one of the first projects to be implemented as part of the Business Park Infrastructure Bond Program. The higher than anticipated bid prices are attributed to; a high demand for construction services, contract permitting requirements, and restrictive site conditions not typically encountered on roadway drainage projects. Based on an evaluation of the bids, it is concluded that the bids represent a fair and reasonable cost for the specified work. Swallow Construction has successfully completed drainage improvements for the Village and have the expertise to complete the project. I recommend awarding a contract to Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Lunt Avenue project in the amount of $573,382.55. Adequate funds are available in the Business Park Infrastructure Bond Program Account 501-3304-481.85-04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Page 1 of 2 Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 05/16/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Culvert Improvements - Brummel Avenue, Howard Street, Louis Avenue BACKGROUND: On Tuesday, May 13, 2014, the Village opened sealed bids for the Culvert Improvements - Brummel Avenue, Howard Street, Louis Avenue project. A total of seven (7) contractors obtained contract documents, with three (3) submitting bids on the project. The project includes the removal of the existing corrugated metal pipe (CMP) culverts that convey Higgins Tributary A beneath Brummel Avenue, Howard Street, and Louis Avenue and replacement with precast concrete box culverts The work also includes pavement removal and replacement, aggregate base courses, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, storm sewer and drainage structure removal and replacement, landscaping, restoration, and all incidental and collateral work necessary to complete the project as shown on plans and as described herein. This project is anticipated to begin construction in late June of 2014. The lowest responsive and responsible bid was received from Swallow Construction Corporation of Downers Grove, Illinois. This bid is approximately 18 percent higher than the Engineers Estimate of Cost. This is one of the first projects to be implemented as part of the Business Park Infrastructure Bond Program. The higher than anticipated bid prices are attributed to; a high demand for construction services, contract permitting requirements, and restrictive site conditions not typically encountered on roadway drainage projects. Based on an evaluation of the bids, it is concluded that the bids represent a fair and reasonable cost for the specified work. Swallow Construction has successfully completed drainage improvements for the Village and have the expertise to complete the project. 1 recommend awarding a contract to Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Brummel Avenue, Howard Street, Louis Avenue project in the amount of $1,102,738.05. Adequate funds are available in the Business Park Infrastructure Bond Program Account 501-3304481.85-04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. Pagel of 2 APPROVALS: Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 05/16/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Culvert Improvements -Lively Boulevard and Crossen Avenue BACKGROUND: On Tuesday, May 13, 2014, the Village opened sealed bids for the Culvert Improvements - Lively Boulevard & Crossen Avenue project. A total of seven (7) contractors obtained contract documents, with two (2) submitting bids on the project. The improvement includes construction of a steel sheet pile and cast -in -place concrete flood wall, removing of existing culvert, and removal and replacement of existing corrugated metal pipe (CMP) culverts with reinforced concrete pipe and box culverts conveying Higgins Creek Tributary A under Lively Boulevard and Crossen Avenue The improvement to Lively Boulevard includes replacement of 463lineal feet of 60-inch diameter CMP with a Reinforced Concrete Box culvert, and regrading of Lively Boulevard and adjacent industrial parking lot to provide a flood overflow route for Lively Boulevard. The improvement to Crossen Avenue includes replacement of 47 lineal feet of dual 48-inch CMP pipes with 604nch equivalent round concrete pipe. In addition, the work includes pavement removal and replacement, aggregate base courses, placement of embankment, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, storm sewer and drainage structure removal and replacement, headwalls and end sections, fencing, pavement marking, landscaping, restoration all incidental and collateral work necessary to complete the project as shown on plans and as described herein. This project is anticipated to begin construction in late June of 2014. The lowest responsive and responsible bid was received from Swallow Construction Corporation of Downers Grove, Illinois. This bid is approximately 47 percent higher than the Engineer's Estimate of Cost. This is one of the first projects to be implemented as part of the Business Park Infrastructure Bond Program. The higher than anticipated bid prices are attributed to; a high demand for construction services, contract permitting requirements, and restrictive site conditions not typically encountered on roadway drainage projects. Based on an evaluation of the bids, it is concluded that the bids represent a fair and reasonable cost for the specified work. Swallow Construction has successfully completed drainage improvements for the Village and have the expertise to complete the project. I recommend awarding a contract to Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Lively Boulevard & Crossen Avenue project in the amount of $1,320,888.70. Adequate funds are available in the Business Park Infrastructure Bond Program account 501-3304-481.85-04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. Pagel of 2 APPROVALS: Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/initiated Approved Approved Final Approval Page 2 of 2 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 10-03 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A STATEWIDE INTERGOVERNMENTAL MUTUAL AID AGREEMENT FOR THE PURPOSE OF PARTICIPATING WITH POLICE DEPARTMENTS OF OTHER MUNICIPALITIES IN THE ILLINOIS LAW ENFORCEMENT ALARM SYSTEM (ILEAS) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: LAW ENFORCEMENT MUTUAL AID AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk I L6.ASNlutual A tdAgre<mcnt Law Enforcement Mutual Aid Agreement This Law Enforcement Mutual Aid Agreement (LEMAA) is executed, in multiple counterparts, by the Public Agency shown on last page hereof on the date that is set forth on the last page of this LEMAA for the uses and purposes set forth herein. Whereas, the undersigned Public Agency of the State of Illinois does hereby declare that it is in the best interest of the Signatory Public Agency to make provision for law enforcement Mutual Aid in the event the undersigned Public Agency should need law enforcement Mutual Aid, and; Whereas, the undersigned Public Agency of the State of Illinois recognizes that law enforcement Mutual Aid is only effective if those Public Agencies who could potentially benefit from law enforcement Mutual Aid are willing to provide law enforcement Mutual Aid to other Public Agencies who are willing to enter into a Mutual Aid agreement such as this Mutual Aid agreement, and; Whereas, in the State of Illinois, there exist constitutional and statutory provisions enabling and supporting the formation of intergovernmental agreements on matters such as law enforcement Mutual Aid, towit, the Constitution of the State of Illinois (III. Const. Art. VII, § 10), the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), the Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/7- 101 et seq.) and the Illinois Municipal Code (65 ILCS 5/11-1-2.1), and; Whereas, in order to have an effective law enforcement Mutual Aid system, it is necessary and desirable to have a third party entity that can support, centralize, coordinate and organize the provision of law enforcement Mutual Aid by and among Signatory Public Agencies to the law enforcement Mutual Aid agreement, and; Whereas, this LEMAA is made in recognition of the fact that natural or man-made occurrences may result in Emergencies or Disasters that exceed the resources, equipment and/or Law Enforcement Personnel of a given Public Agency; each Public Agency which signs a copy of this LEMAA intends to aid and assist the other participating Public Agencies during an Emergency or Disaster by temporarily assigning some of the Responding Public Agency's resources, equipment and/or law enforcement personnel to the Requesting Public Agency as circumstances permit and in accordance with the terms of this LEMAA; the specific intent of this LEMAA being to safeguard the lives, persons and property of citizens of the State of Illinois during an Emergency or Disaster by enabling other Public Agencies to provide additional resources, equipment and/or Law Enforcement Personnel as needed, and; Law Enforcement Mutual Aid Agreement Page 2 of 23 Whereas, since approximately 2002, there has existed in the State of Illinois an Illinois Law Enforcement Alarm System law enforcement Mutual Aid agreement ("Prior Mutual Aid Agreement") which was initially executed by a multitude of signatory parties in the wake of the events of the 911 terrorist attacks and (even though the needs of law enforcement have changed, grown and advanced in various regards) the Prior Mutual Aid Agreement has never been updated, modified or changed since its inception, it is now the desire of the Signatory Public Agency to this LEMAA to enhance and reaffirm its commitment to law enforcement Mutual Aid in the State of Illinois while providing more particularity to the relationship that exists between each of the Signatory Public Agencies to this LEMAA and the third party agency, the Illinois Law Enforcement Alarm System, created by such Signatory Public Agencies, Now, therefore, the undersigned Public Agency, does hereby enter into this LEMAA with each and every other Public Agency which signs a counterpart copy of this LEMAA and agrees and contracts as follows: 1. Definitions. The following definitions apply to this Mutual Aid Agreement (the plural version of any defined term meaning two or more instances of the defined term): a. Disaster — An occurrence, or the reasonable threat or possibility of an occurrence of, any of the following: widespread or severe damage; injury or loss of life or property resulting from any natural or technological cause, including but not limited to, fire, flood, earthquake, windstorm, tornado, hurricane, severe inclement weather, hazardous materials spill or other water or ground contamination requiring prompt action to avert danger or damage; epidemics, contaminations, blight, extended periods of severe and inclement weather, drought, infestation and critical shortages of essential products, fuels and energy; explosion; riot; significant or large scale civil insurrection or disobedience; hostile military or paramilitary action, or; acts of domestic terrorism. b. Emergency — A natural or man-made situation that threatens to cause, or causes, loss of life and/or property and exceeds the physical and/or organizational response capabilities of a unit of local, state or federal government. C. Illinois Law Enforcement Alarm System (or the abbreviation "ILEAS") — the third party Public Agency formed by Signatory Public Agencies to this LEMAA, or continued from the Prior Mutual Aid Agreement, to promote and facilitate law enforcement Mutual Aid in the State of Illinois, and; d. Initial Governing Board — The first Governing Board of ILEAS established after two or more Public Agencies enter into this LEMAA. Law Enforcement Mutual Aid Agreement Page 3 of 23 e. Law Enforcement Personnel — An employee of a Signatory Public Agency to this LEMAA who is a law enforcement officer, county corrections officer or court security officer, as defined in Section 2 of the Illinois Police Training Act (50 ILCS 705/2). f. LEMAA — This agreement g. Mutual Aid — Assistance provided by a Public Agency to another Public Agency pursuant to a definite and prearranged written agreement in the event of an Emergency or Disaster. h. Prior Mutual Aid Agreement — a certain Mutual Aid Agreement having initial signatories in 2002 (with other signatory parties beginning their participation at a time later than the initial signatory parties) and which reflects a document modification date of °October 23, 2002" in the footer of the signature page (page 5). i. Prior Signatory Public Agency — A Public Agency which executed the Prior Mutual Aid Agreement and has neither terminated its participation in the Prior Mutual Aid Agreement nor entered into this LEMAA. i. Public Agency — Such units of government as are defined as a public agency by the Illinois Intergovernmental Cooperation Act (5 ILCS 220/2(1)). j. Requesting Public Agency — A Signatory Public Agency to this LEMAA that has primary jurisdiction over the site of an Emergency or Disaster which, due to its perceived insufficient resources, equipment and/or Law Enforcement Personnel, would be unable to provide an adequate response to an Emergency or Disaster without the assistance of others. k. Responding Public Agency — A Signatory Public Agency to this LEMAA that provides resources, equipment and/or Law Enforcement Personnel to a Requesting Public Agency during an Emergency or Disaster. I. Signatory Public Agency — a Public Agency that has executed this LEMAA by signature of an authorized individual for the Public Agency under the authority of the Constitution of the State of Illinois (III. Const. Art. VII, § 10), the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) and the final approval required of the Public Agency in order to execute the LEMAA. 2. Agreement to Participate in Law Enforcement Mutual Aid. The Signatory Public Agency to this LEMAA agrees that, in the event of an Emergency or Disaster, it will respond to requests for assistance by a Requesting Public Agency with such Law Enforcement Personnel, equipment, resources, facilities, or services as are, in the opinion of the Responding Public Agency, Law Enforcement Mutual Aid Agreement Page 4 of 23 available and useful and being requested by a Requesting Public Agency. Possible responses shall include, but not be limited to, merely being on "stand. by," providing the benefit of prior experience or consultation and/or actual "hands-on" participation in law enforcement activities in the jurisdiction of the Requesting Public Agency any one of which may also entail the provision of equipment, resources, facilities or other services. Provided, however, that each Responding Public Agency reserves the right to refuse to render assistance or to recall any or all rendered assistance, whenever it believes that such refusal or recall is necessary to ensure adequate protection of its own jurisdiction's property, citizenry or personnel. It is expected that requests for Mutual Aid under this Agreement will be initiated only when the needs of the Requesting Public Agency exceed its resources. Responding Public Agencies' resources will be released and returned to their own respective jurisdictions by the Requesting Public Agency as soon as the situation is restored to the point where the Requesting Public Agency is able to satisfactorily handle the emergency or disaster with its own resources or when a Responding Public Agency decides to recall its assistance. Whenever an Emergency or Disaster is of such magnitude and consequence that it is deemed advisable by the highest-ranking officer present of the Requesting Public Agency to request assistance from a Responding Public Agency, he is hereby authorized to do so under the terms of this LEMAA. The highest-ranking officer present of the Responding Public Agency is authorized to, and shall forthwith take, the following actions: • Immediately determine what type of assistance is being requested. • Immediately determine if the requested resources, equipment and/or Law Enforcement Personnel can be committed to the Requesting Public Agency. • Immediately dispatch, in consultation and coordination with the ]LEAS dispatcher, the resources, equipment and/or Law Enforcement Personnel that are available to the Requesting Public Agency. At the Emergency or Disaster site, the highest-ranking officer of the Requesting Public Agency who is present shall assume full responsibility and command for operations at the scene. Law Enforcement Personnel from the Responding Public Agencies shall report to, and shall work under, the direction and supervision of the Requesting Public Agency. Provided, however, that at all times, the personnel of the Responding Public Agency shall remain employees of their own agency and shall adhere to the policies and procedures of their own employer. While working under the direction of the Requesting Public Agency, Law Enforcement Personnel shall only be required to respond to lawful orders. Law Enforcement Mutual Aid Agreement Page 5 of 23 All equipment provided or services performed under this LEMAA shall be provided without reimbursement to the Responding Public Agency from the Requesting Public Agency. Nothing contained herein shall prohibit a Responding Public Agency or ILEAS from seeking reimbursement or defrayment of any expenses it may have incurred in responding to a Mutual Aid request from other sources. The Requesting Public Agency agrees to cooperate with any effort to seek reimbursement or defrayment of Mutual Aid expenses on the part of Responding Public Agencies or (LEAS. All Requesting Public Agencies, Responding Public Agencies and ILEAS are required to keep expense and accounting records to identify the costs and expenses of any Mutual Aid provided under this LEMAA. Each Responding Public Agency shall assume sole responsibility for insuring or indemnifying its own employees, as provided by state, federal law and/or local ordinance, and for providing personnel benefits, including benefits that arise due to injury or death, to their own employees as required by state or federal law just as if the employee would have been working as an employee of the Responding Public Agency in its own home jurisdiction. Each Responding Public Agency shall also be responsible, regardless of fault, for replacing or repairing any damage to its own vehicles or equipment that occurs while providing assistance under this LEMAA. The Requesting Public Agency agrees that this LEMAA shall not give rise to any liability or responsibility for the failure of any other Signatory Public Agency to respond to any request for assistance made pursuant to this LEMAA. Each Responding Public Agency under this LEMAA further agrees that each Responding Public Agency will be responsible for defending itself in any action or dispute that arises in connection with, or as the result of, this LEMAA and that each Responding Public Agency will be responsible for bearing its own costs, damages, losses, expenses and attorney fees. 3. The Illinois Law Enforcement Alarm System. By agreement by and between each Signatory Public Agency to this LEMAA, there is and was formed and exists a third party Public Agency, created by the Signatory Public Agency parties to this LEMAA and by virtue of this LEMAA, which shall be known as the Illinois Law Enforcement Alarm System (hereinafter referred to as "ILEAS"). The following provisions apply to ILEAS: a. The Public Agency ILEAS shall have a governing board, consistent with the meaning of the phrase "governing board" in 5 ILCS 220/2(1), which shall be known as the "Governing Board." 1. Governing Board Composition and Voting. The Governing Board of ILEAS shall consist of the following individual Law Enforcement Mutual Aid Agreement Page 6 of23 members, described as follows: (a). Members of the Initial Governing Board — The individuals designated on Exhibit A will be members of the Initial Governing Board of ILEAS and shall serve until such time as their successors are elected or appointed, as the case may be. (b). Composition of the Governing Boards of ILEAS after the Initial Governing Board members have served their term shall be as follows, who shall serve until such time as their successors are elected or appointed, as the case may be: • 16 elected members representing eight (8) established ILEAS regions — there shall be one elected Sheriff member and one elected Chief of Police member from each of the eight (8) established ILEAS regions and the elected Sheriff member and the elected Chief of Police member shall be designated as the "Co -Chairs' from that region; • a permanent, non -elective Governing Board membership for the Illinois State Police Director or the Director's designee, • a permanent, non -elective Governing Board membership for the President of the Illinois Association of Chiefs of Police or that President's designee, • a permanent, non -elective Governing Board membership for the President of the Illinois Sheriffs Association or that President's designee. • two permanent, non -elective Governing Board memberships for the City of Chicago, Illinois or those persons designated by the Superintendent of Police, Chicago, Illinois. Subject to the foregoing provisions of this subparagraph (b), no Public Agency shall be permitted to designate (as a candidate for election or appointment) a Governing Board Member unless that Law Enforcement Mutual Aid Agreement Page 7 of 23 Public Agency is a Signatory Public Agency and every Governing Board Member must be affiliated by employment with, or relation to, a Signatory Public Agency. The President of (LEAS, with the advice and consent of the Governing Board of ILEAS, may appoint any number of Ex-OfFcio Governing Board consultants for the benefit of obtaining their counsel and advice but such individuals, if any, as are appointed to Ex-O>ficio Governing Board consultant positions shall not have any voting rights on matters to be decided by the Governing Board and, relative to the Board, are not agents or servants of the Governing Board, ILEAS or any Signatory Public Agency. (c). Members of Governing Boards of ILEAS after the Initial Governing Board — For purposes of determining the elected members of the Governing Board after the Initial Governing Board, the State of Illinois shall be divided into eight (8) regions which are shown on Exhibit B hereto. Any Signatory Public Agency to this LEMAA may nominate any one or more eligible individuals from its region as a candidate for Governing Board membership, including an individual employed by the Signatory Public Agency. Only Signatory Public Agencies to this LEMAA may vote for representatives to be elected from their region. Each Signatory Public Agency to this LEMAA gets one vote for an elected Sheriff member and one vote for an elected Chief of Police member from its region. Starting in 2015, the election of Governing Board members shall occur every two years in March of the year on a date to be determined by the Governing Board members in office in the October prior to the date of the election. Should a given Governing Board member vote result in a tie between candidates, the two or more candidates with the same highest number of votes shall participate in a "coin toss" selection process to determine who shall fill that Governing Board member position. (d). In the event that an elected Governing Board member dies, retires, resigns, is no longer employed by his employer in the same capacity as at the time of his Law Enforcement Mutual Aid Agreement Page 8 of 23 election or is otherwise unwilling or unable to serve the balance of that member's term, then a replacement Governing Board member from the same region as the Governing Board member being replaced shall be chosen by the remaining Governing Board member from that Region and shall serve until the next Governing Board member vote. If both Governing Board members from a given Region are no longer in office at the same time, then, by majority vote of the remaining Governing Board members still holding office, two replacements shall be chosen from that same Region (in individual, separate votes) and shall serve until the next Governing Board member vote. The replacement Governing Board member shall be a Sheriff if a Sheriff is being replaced and shall be a Chief of Police if a Chief of Police is being replaced. (e) Matters before the Governing Board for decision shall be decided by majority vote of a quorum of the voting members. A quorum for the conducting of the business of the Governing Board shall be established by the Bylaws promulgated by the Governing Board. Nothing contained herein shall prohibit the establishment of committees or subcommittees of the whole for the conduct of business as expressed in the Bylaws promulgated by the Governing Board. 2. Governing Board to Promulgate a Plan of Operation. The Governing Board shall cause to be promulgated a Plan of Operation for the giving and receiving of Mutual Aid under the provisions of the LEMAA and shall promulgate Bylaws for the management of ILEAS. Both the Plan of Operation and Bylaws may be modified from time to time based upon the majority vote of the then current members of the Governing Board. 3. Governing Board Compensation. All officers, members and ex-officio members of the Governing Board shall serve without compensation. 4. Regional Governing Boards. In each of the Regions, in addition to the co-chairs for that region, there may be elected a secretary, treasurer and sergeant at arms for that Region as well as any number of ex-officio members as that Region Law Enforcement Mutual Aid Agreement Page 9 of23 desires b. The Public Agency (LEAS shall have a President, Vice President, Secretary, Treasurer and Sergeant at Arms who shall be appointed by and from the Governing Board of ILEAS, at its discretion. The officers shall have the duties, responsibilities and powers accorded to them by the Bylaws of ILEAS as the Bylaws are established and may be amended from time to time by the Governing Board. C. The Public Agency ILEAS shall have an Executive Director, appointed by the Governing Board at its discretion, who shall be the chief operating officer of ILEAS and who shall have the duties, responsibilities and powers accorded to the Executive Director by the Bylaws of ILEAS as the Bylaws are established and may be amended from time to time by the Governing Board. d. The Public Agency ILEAS shall have the authority, right and power to: 1. coordinate law enforcement Mutual Aid responses by and among Signatory Public Agencies to this LEMAA and act as a central receiving point for Mutual Aid requests; 2. solicit and receive commitments from Signatory Public Agencies to respond to a Mutual Aid request and coordinate and provide support for any legal documentation necessary or desirable to effectuate the provision of law enforcement Mutual Aid; 3. maintain an electronic mutual aid database to which all Signatory Public Agencies provide information related to each respective Signatory Public Agency's manpower, resources and equipment necessary to respond to a Mutual Aid request and to which all Signatory Public Agencies have access; 4. identify through the mutual aid database individuals from Signatory Public Agencies with the ability, training and qualifications suitable for Mutual Aid responses, together with the necessary equipment and other resources as requested by the Requesting Public Agency; 5. coordinate and provide a facility for training exercises and education; 6. solicit, obtain and administer funds for the operations and functions of ILEAS and the provision of law enforcement Law Enforcement Mutual Aid Agreement Page 10 of 23 Mutual Aid in the form of grants, donations, endowments or allocations of funds from other governmental agencies or other sources (but not from the issuance of any debt obligations), to assess Board -approved dues on Signatory Public Agencies and to obtain reimbursement, payment, advances or funds from any governmental entity or agency which provides, allocates or administers funds to defray, pay or reimburse the expenses of those entities participating in Mutual Aid efforts; 7. provide accounting, budgeting, estimation, documentation, archival and general administrative support for law enforcement Mutual Aid deployments (actual, planned, proposed or contemplated) and the general operations of ILEAS; 8. obtain indemnity, casualty, liability and worker's compensation insurance for the operations of ILEAS in amounts and under terms deemed appropriate by the Governing Board; 9. employ support personnel to perform the functions and operations of ILEAS; 10. enter into contracts, agreements, purchase agreements and leases necessary to the functions and operations of ILEAS; 11. provide and display identification, signage, insignias, patches or other indicia which identify ILEAS employees and agents if and when such employees and/or agents are on site to coordinate or facilitate disaster and/or emergency relief performed by various Responding Public Agencies; 12. to own, hold, supply, borrow or lend, in ILEAS' name, such personal property as deemed necessary by the Governing Board to the purposes, functions and operations of ILEAS; 13. facilitate, enhance or enable interagency communication relative to the provision of Mutual Aid; 14. provide to Signatory Public Agencies to this LEMAA such information as is useful to them relative to what resources are available from ILEAS or other Signatory Public Agencies to this LEMAA ; 15. maintain a listing or database of available equipment, available animals and alleged independent contractor Law Enforcement Mutual Aid Agreement Page 11 of23 experts in various fields that would serve as a resource to ILEAS and any Signatory Public Agency to this LEMAA which listing would be made available to such Signatory Public Agencies with the understanding on the part of the requesting Signatory Public Agency that ILEAS: (a) does not represent, provide, recommend or warrant to any Signatory Public Agency the appropriateness, integrity, quality, or qualifications of any listed resource, equipment or animal for a given use (such determination to be made solely by the requesting Signatory Public Agency), and; (b) does not furnish, employ, provide, retain or have as its agent, any alleged expert whose contact information is provided to the Signatory Public Agency, such alleged expert being solely an independent contractor and, further, does not represent, recommend or warrant to any Signatory Public Agency the appropriateness, integrity, training, quality or qualifications of any alleged expert (such determinations to be made solely by the requesting Signatory Public Agency), and; (c) relative to any animal, does not represent, recommend or warrant to any Signatory Public Agency the appropriateness, training, behavioral characteristics, quality or qualifications of any animal for a given use (such determination to be made solely by the requesting Signatory Public Agency). 16. engage in such other activities as support, enhance or enable Mutual Aid by and between the Signatory Public Agencies to this LEMAA. e. It is not the function, responsibility or purpose of ILEAS to warrant or endorse the sufficiency or talents of, deploy, supply, direct, command or manage any Law Enforcement Personnel responding to Mutual Aid requests under this LEMAA. Any Law Enforcement Personnel responding to a law enforcement Mutual Aid request under this LEMAA shall be Law Enforcement Personnel of a Responding Public Agency (and not of ILEAS) and shall take their orders from commanding officers of either the requesting Public Agency or the Responding Public Agency, as otherwise detailed in this LEMAA. In general, ILEAS' function in a Mutual Aid deployment is to receive the Mutual Aid request, identify and contact Law Enforcement Mutual Aid Agreement Page 12 of23 appropriate potential responding Signatory Public Agency responders, obtain commitments from such potential Signatory Public Agency responders that they will respond to the Mutual Aid request, identify those Signatory Public Agencies who will respond to the Mutual Aid request of the Requesting Public Agency, provide (LEAS' expertise, services and experience relative to issues associated with Mutual Aid deployments and continue to monitor the adequacy of the Mutual Aid response to be able to respond if the Requesting Public Agency determines more assistance is needed and review the sufficiency of the Mutual Aid response that was made. ILEAS may, in its discretion, establish an on site presence at the Mutual Aid site when the Requesting Public Agency or the Responding Public Agencies believe such presence is useful to the purposes and functions of ILEAS and/or the Requesting Public Agency or the Responding Public Agencies. 4. Additional Signatory Public Agency Provisions a. Each Signatory Public Agency to this LEMAA agrees to maintain liability insurance with a Best's rated A- or better insurance company or a self insurance trust fund in the face or indemnity amount of at least one million dollars ($1,000,000.00) which would provide, inter alia, liability coverage for any activities in which the Signatory Public Agency to this LEMAA might engage under this LEMAA. b. Each Signatory Public Agency to this LEMAA agrees to provide to [LEAS information about the equipment, resources and personnel of its Public Agency, jurisdictional and regional demographic information, contact information, National Incident Management Systems information and Reception Site Staging information which may be used by ILEAS to aid in ILEAS' support role under this LEMAA. The Executive Director of ILEAS shall prepare a document, which will be amended from time to time, which requests the information desired and send it to each Signatory Public Agency for completion and update. Each Signatory Public Agency to this LEMAA agrees that ILEAS may distribute any information obtained by the Executive Director to any other Signatory Public Agency to this LEMAA who may request such information for Mutual Aid purposes. C. Each Signatory Public Agency to this LEMAA agrees that it will not hold itself out as an agent of ILEAS or any Public Agency other than itself and will instruct each of its employees that they are not to hold themselves out as employees or agents of ILEAS or any Law Enforcement Mutual Aid Agreement Page 13 of 23 Public Agency other than the one as to which they are actually agents or employees. Further, each Signatory Public Agency to this LEMAA agrees to monitor the activities of its agents and employees to maintain compliance with this provision of the LEMAA. d. Each Signatory Public Agency to this LEMAA understands that, under the Constitution of the State of Illinois (III. Const. Art. VII, §10) and the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), ILEAS may only be delegated authority, abilities and powers that the Signatory Public Agency to this LEMAA has itself. To the extent that a Signatory Public Agency to this LEMAA does not have legal authority to participate in cooperative law enforcement mutual aid, this LEMAA is void and of no effect relative to such Signatory Public Agency. e. It is the intent of each Signatory Public Agency to this LEMAA that ILEAS be created with all the powers enumerated herein and without further restrictions on those powers. Therefore, each Signatory Public Agency agrees that, if that Signatory Public Agency is determined to not have the authority or powers that are coextensive with those granted to ILEAS in this LEMAA or it is determined that the Signatory Public Agency is limited in the exercise of its authority or its powers to a greater extent than ILEAS is limited by this LEMAA, rather than limiting the powers of ILEAS, that finding will cause the Signatory Public Agency's participation in the creation of ILEAS to be void ab initio and Section 3 of this LEMAA shall not apply to such a Signatory Public Agency. Such a finding will not, however, invalidate the Signatory Public Agency's adoption of this LEMAA for purposes of providing and receiving law enforcement Mutual Aid. f. Each Signatory Public Agency to this LEMAA warrants that: 1. It is a Public Agency under the laws of the State of Illinois. 2. It is authorized by the legal process and laws applicable to that Public Agency that it has the full authority and right to enter into this LEMAA. 3. To the extent that it is called upon to provide Law Enforcement Personnel as a Responding Public Agency, the Law Enforcement Personnel the Signatory Public Agency to this LEMAA provides have been properly credentialed by the Illinois Law Enforcement Training Standards Board to be a law enforcement officer, county corrections officer or court security officer in the State of Illinois and have been trained Law Enforcement Mutual Aid Agreement Page 14 of23 relative to the types of tasks that the Law Enforcement Personnel will be undertaking relative to the mutual aid request. 4. To the extent that it is called upon to provide equipment as a Responding Public Agency, the equipment the Signatory Public Agency to this LEMAA provides is in good working order with no known defects, problems, faults or limitations that would make its use dangerous or impractical. S. Termination of Participation in LEMAA a. Any Signatory Public Agency to this LEMAA has the right to terminate its participation in this LEMAA upon ninety (90) days notice to ILEAS. ILEAS shall notify remaining Signatory Public Agency parties to the LEMAA of the notice of termination. b. To the extent that a Signatory Public Agency incurs an obligation under this LEMAA prior to the expiration of the ninety (90) day notice of termination period, nothing contained in this section shall be interpreted to mean that that Signatory Public Agency should not meet its obligation under this LEMAA. Termination is automatically effective upon the expiration of the ninety (90) day period without further action by any party. 6. Non -Member Affiliates a. Definition of Status — A non-member affiliate of ILEAS is an incorporeal entity, which is not a public agency, but which has been vested with police powers by the State of Illinois, and which: 1. would be eligible to request or provide law enforcement mutual aid, and; 2. has agreed with ILEAS, under the provisions of this LEMAA, to be a non-member affiliate and abide by the provisions of this Agreement applicable to a non-member affiliates. b. Purpose of Non -Member Affiliate Status — While only Public Agencies may enter into this LEMAA and form ILEAS, there exists value to the public agencies forming ILEAS in having non-member affiliates to provide counsel, advice, experience and different points of view with respect to the problems and issues confronted and addressed by the Public Agencies which have formed ILEAS. As well, as situations sometimes call for coordination with entities with Law Enforcement Mutual Aid Agreement Page 15 of 23 police power which are not Public Agencies, advance cooperation, planning, coordination and sharing with such entities remains valuable to the Signatory Public Agencies forming ILEAS. As well, in situations of emergency or disaster and to the extent permitted by law, law enforcement services may be provided or given by non- member affiliates under agreements approved by the Governing Board of ILEAS. C. Participation by Non -Member Affiliate — A non-member affiliate becomes or remains a non-member affiliate at the sole discretion and pleasure of the Governing Board of ILEAS. A non-member affiliate may: 1. send its law enforcement officers to participate in ILEAS- organized training and educational events upon terms and conditions determined by ILEAS; 2. have its representative agent serve, at the discretion of the President of ILEAS and with the advice and consent of the Governing Board of ILEAS, as an ex-offcio Governing Board Consultant; 3. at the discretion of ILEAS, provide advice and counsel to ILEAS relative to a mutual aid situation. 4. to the extent permitted by law: (a) and under terms and conditions to be determined by the Governing Board of ILEAS, enter into agreements permitting peace officers of a non-member affiliate to provide law enforcement services, in an emergency or disaster, to Signatory Public Agencies and utilize ILEAS coordination services. (b) and under terms and conditions to be determined by the Governing Board of ILEAS, enter into agreements permitting Signatory Public Agencies to provide law enforcement services, in an emergency or disaster, to the non-member affiliate and utilize ILEAS coordination services. • A non-member affiliate, or its representative(s) may not: represent to any third party or the public at large that it is a "member" of ILEAS or a Signatory Public Agency of ILEAS; Law Enforcement Mutual Aid Agreement Page 16 of 23 2. bind ILEAS, or any of the Signatory Public Agencies to this LEMAA, to any form of an agreement of any sort or kind; 3. disclose to any third party or the public at large: (a) the discussions to which its representatives may be privy at any Governing Board meeting, (b) any documents, strategems or other planning activities associated with the business or activities of ILEAS or its Signatory Public Agencies, (c) any information deemed by ILEAS or its Signatory Public Agencies as confidential in nature, with the presumption that, if the information was learned at any meeting or assemblage of ILEAS Directors, Officers or Signatory Party representatives, the information should be deemed confidential. • A non-member affiliate shall: 1. to the extent that it participates in ILEAS events, maintain liability insurance with a Best's rated A- or better insurance company or a self insurance trust fund in the face or indemnity amount of at least one million dollars ($1,000,000.00) which would provide, inter alia, liability coverage for any activities in which the non-member affiliate might engage. 2. advise any individual, who will be representing the non- member affiliate, of the terms and conditions of non-member affiliate status and direct that individual to act consistently with those terms and conditions. 3. to the extent determined by the Governing Board of ILEAS, pay appropriate dues for a non-member affiliate. d. Evidence of Participation as Non -Member Affiliate — Upon the endorsement of approval by the President of ILEAS' Governing Board of an application for non-member affiliate status, the incorporeal entity applying for non-member affiliate with ILEAS shall become a non-member affiliate with ILEAS. 1. The granting of non-member affiliate status with ILEAS may be revoked at any time and for such reasons as the Governing Board sees fit in its sole discretion and choice. Law Enforcement Mutual Aid Agreement Page 17 of 23 2. Nothing associated with the granting of a status as a non- member affiliate shall be deemed to create a partnership, joint venture, or any other legal combination of entities, including but not limited to, any principal/agent status by or between the non-member affiliate and either ILEAS or a Signatory Public Agency. 7. Additional Provisions a. Application of Law and Venue Provisions - This LEMAA shall be governed by, and interpreted and construed under, the laws of the State of Illinois. The exclusive venue for the enforcement of the provisions of this Agreement or the construction or interpretation of this Agreement shall be in a state court in Springfield, Illinois. b. Compliance with Laws - All Signatory Public Agencies to this LEMAA agree to comply with all federal, state, county and local laws and ordinances as well as all applicable rules, regulations, and standards established by any agency of such governmental units, which are now or hereafter promulgated insofar as they relate to the Signatory Public Agencies' respective performances of the provisions of this LEMAA. C. Lack of Waiver - Acceptance of partial performance or continued performance after breach of this LEMAA shall not be construed to be a waiver of any such breach. d. Status of a Signatory Public Agency — Nothing contained within this LEMAA shall be deemed to create, or be interpreted to intend to create, a joint venture, partnership or any other sort of legal association or combination of entities as between the Signatory Public Agencies to this LEMAA or as between ILEAS and any Signatory Public Agency to this LEMAA. Each Signatory Public Agency to this LEMAA is acting in its own individual capacity and not as the agent of any other Public Agency which is created by this or any other counterpart copy of this LEMAA or which is a Signatory Public Agency to this LEMAA. e. Involuntary Termination of Participation in ILEAS — Under terms and conditions established by the Board of Governors of [LEAS, a Signatory Public Agency may have its participation in this LEMAA involuntarily terminated. The terms and conditions shall describe those situations where such involuntary termination may occur and Low Enforcement Mutual Aid Agreement Page 18 of 23 the process to be followed to make the determination as to whether involuntary termination shall occur. f. Immunities - With respect to ILEAS and each and every Signatory Public Agency to this LEMAA, becoming a Signatory Public Agency to this LEMAA or performance under the terms of this LEMAA shall not be deemed to waive any governmental immunity or defense to which the Signatory Public Agency or ILEAS would otherwise be entitled under statute or common law in the absence of this LEMAA. g. No Third Party Beneficiary -This LEMAA is not intended nor expected to confer upon or entitle any person or entity, other than ILEAS and the Signatory Public Agencies to this LEMAA, any information, benefits, advantages, rights or remedies. It is expressly understood and agreed that enforcement of the terms and conditions of this LEMAA, and all rights of action relating to such enforcement, shall be strictly reserved to ILEAS and the Signatory Public Agencies to this LEMAA and nothing contained in this LEMAA shall give or allow any claim or right of action by any other or third person or entity (including, but not limited to, members of the general public) based on this LEMAA. It is the express intention of ILEAS and the Signatory Public Agencies to this LEMAA that any person or entity (other than ILEAS and the Signatory Public Agencies to this LEMAA) who may be deemed to receive services or benefits under this LEMAA shall be deemed to be only an incidental beneficiary to this LEMAA. h. Paragraph Headings - The captions and headings used in this LEMAA are only for convenience of reference and the organization of this LEMAA and shall not be construed as expanding, defining or limiting the terms and provisions in this LEMAA. i. Severability - If any part, term, or provision of this LEMAA is held by the courts to be invalid, unenforceable, contrary to law or in conflict with any of the laws of the State of Illinois, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the Parties to this LEMAA shall be construed and enforced as if the LEMAA did not contain the particular part, term, or provision held to be invalid, unenforceable, contrary to law or in conflict with any law of the State of Illinois. Law Enforcement Mutual Aid Agreement Page 19 of 23 j. Parol Evidence and Prior Mutual Aid Agreements - This LEMAA constitutes the entire agreement between the Signatory Public Agencies concerning this LEMAA's subject matter, whether or not written, and may not be modified except as otherwise provided herein. • As between Signatory Public Agencies, this LEMAA supersedes, in its entirety, the Prior Mutual Aid Agreement concerning its subject matter. • As between Signatory Public Agencies to this LEMAA and Prior Signatory Public Agencies who have not executed this LEMAA, this LEMAA does not supersede the Prior Mutual Aid Agreement. • Nothing contained herein shall be deemed to affect other Mutual Aid agreements that a Signatory Public Agency to this LEMAA may have executed. k. Amendments — As it may be desirable, from time to time, to amend this LEMAA, this subsection shall govern that process. In the event that one or more signatory public agencies wishes to propose an amendment to this LEMAA, such signatory public agency(ies) shall communicate the proposed amendment to the Governing Board in the form of a resolution as to which there can be a vote for the resolution or against the resolution. No resolution may come to a vote unless at least ten (10) then -current signatory public agencies (including the signatory public agency(ies) proposing the amendment) endorse their written desire to have a vote on the resolution. In not less than 30 days nor more than 180 days after receipt of the proposed amendment with the requisite minimum of ten (10) endorsements, the Board shall communicate the proposed amendment to all then -current signatory public agencies to the LEMAA together with the date and time by which the signatory public agency must cast its vote for or against the resolution. Each then -current signatory public agency is entitled to one vote. The vote of the signatory public agency should be sent to whomever is the Executive Director at the time of the cutoff for receipt of the votes and such votes may be sent by letter, fax or email but may not be communicated orally (in person or by telephone). The sender assumes all risk that the communication of the vote will not be received in time so early voting is encouraged. The cutoff date and time for the vote to be received by the Executive Director must Law Enforcement Mutual Aid Agreement Page 20 of 23 not be sooner than fourteen 14 days after the Board has sent out its communication that an amendment has been proposed. The Executive Director shall be the sole individual to determine if the vote was received in a timely fashion in order to be counted and all votes shall be tallied within one day after the date when the voting was terminated. The resolution shall carry if the votes in favor of the amendment constitute greater than fifty percent (50%) of the total votes cast and shall fail if the votes against the amendment constitute less than or equal to fifty percent (50%) of the total votes cast. If the resolution carries, unless the resolution, by its terms, provides for a later date when it would be effective, the amendment is effective upon the determination by vote tally that the resolution carried. As soon as reasonably possible after the results of the voting have been determined, the Executive Director shall communicate the results of the voting to all then -current signatory public agencies. I. Notices - Notices concerning the withdrawal of a Signatory Public Agency from the terms and conditions of this LEMAA under Section 5 of this LEMAA shall be made to ILEAS at 1701 E. Main St., Urbana, Illinois 61802. Notice of any alleged or actual violations of the terms or conditions of this LEMAA shall be made to ILEAS at 1701 E. Main St., Urbana, Illinois 61802 and each other Signatory Public Agency to this LEMAA who is alleged to have committed the alleged or actual violation of the terms or conditions of this LEMAA. M. Counterparts - This LEMAA may be, and is anticipated to be, executed in counterparts, each of which shall be deemed to be an original of this LEMAA. Balance of this page is intentionally left blank before the signature page. Law Enforcement Mutual Aid Agreement Page 21 of 23 In Witness Whereof, the Signatory Public Agency designated below enters into this LEMAA with all other Signatory Public Agencies who have signed or will sign this LEMAA pursuant to legal authorization granted to it under the Constitution of the State of Illinois (III. Const. Art. VII, § 10), the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) and the final approval required of an entity such as the undersigned Public Agency. Public Agency Name 22 Legally Authorized Agent Printed Name: Title: Date: State of Illinois ) ) ss County of ) after being duly sworn on oath, deposes and states under penalty of perjury that he/she is the duly authorized agent for the Public Agency shown above, that he/she has read the cover letter accompanying the LEMAA in its entirety, that the entity shown above the "Public Agency Name" line, above, is a Public Agency within the meaning of 5 ILCS 220/1 et seq. and that he/she signs this document pursuant to proper authority granted by that public agency. Notary Public My Commission Expires: Law Enforcement Mutual Aid Agreement Page 22 of 23 Exhibit A • William Smith, Captain, Illinois State Police • Wayne Gulliford, Deputy Chief, Chicago Police Dept • Steve Georgas, Deputy Chief, Chicago Police Dept • Eric Smith, Chief of Police, Sherman, Illinois • Tom Schneider, Sheriff, Macon County, Illinois • David Snyders, Sheriff, Stephenson County, Illinois • Victor Moreno, Chief of Police, East Moline, Illinois • Thomas Roman, Chief of Police, Waubonsee Community College • Roger Scott, Sheriff, DeKalb County, Illinois • Steve Neubauer, Chief of Police, Tinley Park, Illinois • John Zaruba, Sheriff, DuPage County, Illinois • Mike McCoy, Sheriff, Peoria County, Illinois • Brian Fengel, Chief of Police, Bartonville, Illinois • Don Volk, Chief of Police, Washington, Illinois • Derek Hagen, Sheriff, Iroquois County, Illinois • Richard Miller, Chief of Police, Granite City, Illinois • Jim Vazzi, Sheriff, Montgomery County, Illinois • Andrew Hires, Sheriff, Richland County, Illinois • Bill Ackman, Chief of Police, Robinson. Illinois • Jody O'Guinn, Chief of Police, Carbondale, Illinois • Keith Brown, Sheriff, Saline County, Illinois or their respective successors per this LEMAA Law Enforcement Mutual Aid Agreement Page 23 of23 Exhibit B iff ION 4 st I iOCXMLMm "rm I " [71 impWk7,' LLL�-JL V ORDINANCE NO. AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(1) OF THE ZONING ORDINANCE TO PERMIT THE INSTALLATION OF AN ATTACHED CANOPY OVER AN EXISTING EXTERIOR DINING PATIO ALONG THE WEST SIDE OF THE BUILDING THAT WOULD PROJECT TEN FEET (10') INTO THE REQUIRED TWENTY FIVE FOOT (25') FRONT YARD SETBACK ON PROPERTY LOCATED AT 1000 E. HIGGINS ROAD WHEREAS, the Zoning Board of Appeals of the Village of Elk Grove Village, at a public hearing duly called and held according to law, considered the question of granting a variation of Section 3-7:D(1) of the Zoning Ordinance to permit the installation of an attached canopy over an existing exterior dining patio along the west side of the building that would project ten feet (10') into the required twenty five foot (25') front yard setback on property located at 1000 E. Higgins Road, Elk Grove Village; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having considered the recommendation and finding of said Zoning Board of Appeals, find and believe that sufficient hardship exists so as to justify the granting of said variation. NOW, THEREFORE BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That there be granted a variation of Section 3-7:D(1) to permit the installation of an attached canopy over an existing exterior dining patio along the west side of the building that would project ten feet (10') into the required twenty five foot (25') front yard setback subject to the condition that said canopy will be removed at the request of the Village or any utility having legal access should the canopy prohibit necessary access to the twenty five foot (25') easement, for property located at 1000 E. Higgins Road, Elk Grove Village and identified by property identification number 08-22-301-029-0000. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Ord 10001Ii.-gins 05/19/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Temporary Sign- 980 Elk Grove Town Center BACKGROUND: QicBid.com LLC has submitted a request for a temporary sign promoting their equipment liquidation sale at the formers Dominicks located at 980 Elk Grove Town Center. The sign will be a four foot (4') high by twelve foot (12') wide banner constructed of vinyl material with a yellow background and black text. The sign will be installed on the north face of the building and will be in place for a period of no more than thirty (30) days. The proposed sign would be permitted under the current Village sign regulations; however section 7B-5-8 of the Elk Grove Village Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be reviewed and approved by the Village Board. APPROVALS: Polony, Jared Roan, Matthew ATTACHMENTS: 1. QicBid Created/Initiated Final Approval Page 1 of 1 To: Racanelli, Michael Subject: RE: Liquidation Sale Banner Request From: Qicbid rmailto:lnfb0gicbid.corn Sent: Monday, May 19, 2014 9:28 AM To: Racanelli, Michael Cc: Pye, Mary; Trudan, Steve; nic.schaetzelCalgicbid.com Subject: Liquidation Sale Banner Request Dear Mr. Racanelli, QicBid.com is requesting permission from the Village Board to display a 4'x12' yellow "Liquidation Sale" sign at the former Dominick's store location - 980 Elk Grove Town Center, Elk Grove Village, IL 60007. The sign will be hung on the store front facing along with the current Dominick's sign. The auction will be held on Thursday May, 29, 2014. Therefore, we are requesting approval from the Village Board to display that signage one week prior to that date - beginning Thursday, May 22, 2014. If there is any way approval could be granted prior to the scheduled Board meeting, we would certainly appreciate it. Please advise of the Board's decision ASAP Sincerely, Nena McFarland QicBid.com, LLC W 177 N9886 Rivercrest Drive, Suite 106 Germantown, W1 53022 Phone:262-255-2229 Fax:262-255-2275 r� ADDENDUM REGULAR VILLAGE BOARD MEETING May 27, 2014 7:00 PM 6. CONSENT AGENDA o. Consideration of a request from the Elk Grove Village Veterans of Foreign Wars Post #9284, located at 400 E. Devon to waive permit fees for the installation of security lighting in the amount of $25. (It has been past practice of the Village Board to grant fee waivers for churches and non- profit organizations.) p. Consideration of a request (attached) from the Rotary Club of Elk Grove Village for the following: • To authorize a $15,000 contribution to the 2014 Rotaryfest event that takes place from June 11, 2014 to June 15, 2014; • To authorize the Rotary Club to host a fireworks display on Saturday, June 14, 2014; • To waive the fee for a temporary Class A liquor license ($2,900), a carnival license fee ($500), and a food caterer's license fee ($100) for a total amount of $3,500; and • To waive the permit fee for the use of a fire hydrant for non -firefighting purposes in the amount of $75. (The fees requesting to be waived are the Class A liquor license ($2,900), carnival license ($500), food caterer's license ($100), and fire hydrant deposit and connection ($75). (It has been past practice of the Village Board to approve these requests for the annual Rotary Fest event. The Village provides street sweeping services for the parking lots utilized by the Rotary Club at the conclusion of the Rotary Fest. (Adequate funds have been budgeted and are available for this purpose.) q. Consideration to award a professional service contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in an amount not to exceed $32,000. (This renewal is year three of a five-year contract with Johnny Rockets. (The contract locks in rates at $32,000 through 2016. (The Village administers three fireworks displays each year including a display at Rotary Fest (the Saturday before Father's Day), Fourth of July, and a display at the Tree Lighting Ceremony (Friday after Thanksgiving). Pagel of 2 b (The company's performance over the past twelve years has been satisfactory. (The contract cost will be offset each year depending on the contribution of funds by residents through utility billing for the July 4th display.) r. Consideration to adopt Ordinance No. 3382 amending Section 3-3-6 and 3-1-6 of Title 3, Chapter 3, Liquor Control by adding a Class RR license for the sale of alcohol off premises in Restaurants / Retail Food Stores. (The Village has been approached by Tensuke Market seeking a license for the sale of alcohol for consumption off premises. They will mainly sell Japanese beer, wine, and sake. (The request is being made so that Tensuke Market can be competitive with another marketplace in a neighboring community.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 2 of 2 ij� �ft Rotary Club of Elk Grove Village May 23, 2014 Matt Roan Deputy Village Manager Elk Grove Village 901 Wellington Ave Elk Grove Village IL 60007-3499 Re: Rotary Fest 2014 June 11'h-June 15th Dear Matt, On behalf of the Rotary Club of Elk Grove, I would like to take this opportunity to thank you for your support and assistance over the years. This year, RotaryFest will be held June 11-15, 2014 at the same site -on the field next to the Lutheran Church of the Holy Spirit (150 Lions Drive). The Rotary Club of Elk Grove is requesting your consideration of the waiving of all permits, licenses and associated fees for the festival and its associated actives, including a temporary liquor license. This request is essentially the same as in previous years. I look forward to hearing from you on this matter. I can be reached at 847-427-1775 (business) or 847- 431-7447(cell). Thank you for your consideration of your request. yours, J Marston n RotaryFest 2014 P.O. Box 326 a Elk Grove_ Village, Illinois 60009 ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3-3-6 AND 3-1-6 OF TITLE 3, LIQUOR CONTROL BY ADDING A CLASS RR LICENSE FOR THE SALE OF ALCOHOL OFF PREMISES IN RESTAURANTS / RETAIL FOOD STORES NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That SECTION 3-3-6 Classification of Licenses of Title 3, Chapter 3 Liquor Control be amended by adding thereto a Class RR Retail Food Store / Restaurant license which shall read as follows: CLASS RR — Which shall authorize the sale of alcoholic liquor for consumption off premises in stores which have a full services restaurant combined with the retail sale of food products, which stores must have a minimum of 10,000 square feet of floor area. Section 2: That Section 3-1-6 License fees be amended by adding thereto the following under "Liquor". TYPE OF BUSINESS ANNUAL FEE UNLESS OTHERWISE INDICATED Class RR $2,700 Section 3: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of APPROVED: 417C11 Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk F+�eprro��v o°�cJ AGENDA REGULAR VILLAGE BOARD MEETING June 17, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF May 27, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: May 31, 2014 $ 311,416.69 June 17, 2014 $1,174,747.40 6. CONSENT AGENDA a. Consideration of a request from Living Hope Church, located at 777 Meacham Road, to waive permit fees for two (2) temporary banners in the amount of $50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request (attached) from the Elk Grove Lions Club, located at 1645 Von Braun Trail, to waive the FY 2014-15 business license fee and temporary water connection permit fee, for the use of a fire hydrant for non -firefighting purposes, for the July 4 Fireworks Celebration in the amount of $175. (Elk Grove Lions Club is seeking a waiver of the FY 2014-15 business license fees for one (1) food dealer license ($100), and one (1) fire hydrant deposit and connection permit fee ($75). (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) c. Consideration of a request (attached) from the Little Boots Foundation, located at 1260 Leeds Lane, to waive the FY 2014-15 business license fees in the amount of $200. (The Little Boots Foundation is seeking a waiver of the FY 2014-15 business license fees Page 1 of 7 for one (1) food dealer license ($100) and one (1) general retail business Iicense ($100) for a total waiver of $200. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) d. Consideration of a request from the Kenneth Young Center to waive permit fees for parking lot repairs at 1001 Rohlwing Road in the amount of $222. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) e. Consideration of a request (attached) from Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive the FY 2014-15 business license fees in the amount of $325. (The Prince of Peace United Methodist Church is seeking a waiver of the FY 2014-15 business license fees for one (1) day care center ($325) for a total waiver of $325. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) f. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue, to waive building permit fees for the interior lighting renovation project in the amount of $1,256. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) g. Consideration of a request to award a purchase contract to Bredemann Ford of Glenview, IL in the amount of $22,388 for the purchase of a Ford Taurus Sedan from the General Fund. (The Community Development Department is replacing the Director's vehicle as part of the Village's vehicle replacement program. Delivery is expected before the end of the summer. (The 2015 Ford Taurus Sedan is available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder, Bredemann Ford of Glenview, IL. (Adequate funds are budgeted in the General Fund, within the Community Development Department budget. (A report from the Director of Community Development, recommending approval, is attached.) h. Consideration of a request to renew a lighting & decorating service contract with Temple Display, LTD of Oswego, IL to provide holiday lighting services in the amount of $ Page 2 of 7 53,817.34. (This contract was competitively bid in 2012 and provided an option of four (4) annual renewals through the 2016 Holiday Season. (Temple Display has satisfactorily provided lighting and decorating services for the Village at the Municipal Complex. (The contract period is from May 1, 2014 through April 30, 2015 for the 2014 Holiday Season. (The contract amount reflects a 2.4% increase in the Consumer Price Index. (A report from the Director of Public Works, recommending approval, is attached.) i. Consideration to award a professional service contract with Civiltech Engineering of Itasca, IL for design engineering for roadway improvements on Biesterfield Road from Jersey Lane to Gibson Drive and Gibson Drive from Franklin Lane to Meacham Road in the amount of $69,929 from the Capital Projects Fund. (Civiltech Engineering, Inc. submitted a proposal to provide professional design services for roadway improvements on Biesterfield Road from Jersey Lane to Gibson Drive and Gibson Drive from Franklin Lane to Meacham Road. (The professional services will develop contract plans and specifications for the improvement. (The proposed improvement consists of the removal and replacement of the existing pavement as well as curb repair and drainage structure rehabilitation. (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration to award a purchase contract to Currie Motors of Frankfort, IL for the purchase of three (3) Ford F-250 pickup trucks with plows in the amount of $98,328 from the Capital Replacement Fund. (The Public Works Department is replacing two (2) pickup trucks and one (1) administrative vehicle with excessive age and mileage. (The 2015 Ford F-250 pickup trucks with plows are available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder, Currie Motors of Frankfort, IL. (Adequate funds are budgeted in the Capital Replacement Fund. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration to award a professional service contract with Civiltech Engineering of Itasca, IL for construction engineering on various drainage improvements throughout the Business Park in the amount of $194,707 from the Water & Sewer Fund. (On May 27, 2014, the Village Board approved four contracts for drainage improvements to the storm water ditches and culvert system within the Business Park for an approximate total of $3.1 Million. (Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction engineering services for the four projects. (These projects include channel improvements along Bond Street and Criss Circle, channel and culvert improvements at Lively Boulevard and Crossen Avenue, culvert replacement at Page 3 of 7 Howard Street, Brummel Street, Louis Avenue, Lunt Avenue and at three railroad crossings north and south of Lunt Avenue. (A report from the Director of Public Works, recommending approval, is attached.) I. Consideration to award a professional services contract to Wills Burke Kelsey Associates, Ltd. of St. Charles, IL for completion of final engineering plans, additional modeling and preparation of an environmental assessment for the Busse Woods Dam Modification Project, in an amount not to exceed $195,900 from the Water/Sewer Fund. (The contract with Wills Burke Kelsey Associates, Ltd. includes completion of final engineering plans, additional modeling and preparation of a detailed environmental assessment. (This contract augments the current contract for final design and permitting as review comments received from the Illinois Department of Natural Resources and the Natural Resources Conservation Service have added significantly to the project scope. (Adequate funds are budgeted in the Water/Sewer Fund. (A report from the Director of Community Development, recommending approval, is attached.) m. Consideration to award a construction contract to the lowest responsive and responsible bidder, EarthWerks Land Improvement and Development Corporation of Batavia, IL for the Final Grading Plans for 150-164 Lions Drive in an amount not to exceed $375,425 from the Capital Projects Fund. (On June 5, 2014 the Village opened sealed bids for the Final Grading Plans for 150-164 Lions Drive Project. (A total of five (5) contractors obtained bid documents and four (4) contractors submitted bids. (The lowest responsive and responsible bid was received from EarthWerks Land Improvement and Development Corporation of Batavia, IL in the amount of $375,425.. (Adequate funds are budgeted in the Capital Projects Fund. (A report from the Director of Community Development, recommending approval, is attached.) n. Consideration of a request for the following: • To award a professional service contract for parkway tree removal under the Emerald Ash Borer Program to Powell Tree Care, Inc. of Elk Grove Village, IL in the amount of $739,000 from the Recycling Fund; and • Consideration of Resolution No. 22-14 (attached) authorizing the Mayor and Village Clerk to execute a Village Parkway Tree Removal Agreement with Powell Tree Care, Inc. (The Village Board at its June 17, 2014 Village Board Meeting will consider a new tree removal agreement with Powell Tree Care, Inc., of Elk Grove Village, IL, for Ash tree removal services. (The agreement provides unit prices of tree removal based on diameter of the tree at breast height (DBH), which work includes removing, hauling, and grinding stumps of infested parkway Ash trees. Page 4 of 7 (The agreement renews the agreement that expired on April 30, 2014, under which Powell Tree Care is still in the process of removing parkway trees infested with the Emerald Ash Borer. (Based on the 2,050 Ash trees identified for removal by the Department of Public Works, approximately $739,000 is required for Ash tree removal services through Spring 2015. (Adequate funds are available in the FY 2015 Recycling Fund budget. (A report from the Director of Public Works, recommending approval, is attached.) o. Consideration to adopt Resolution No. 23-14 (attached) approving the Plat of Resubdivision identified as Park L.G.K. Resubdivision (150 Lions Drive). (This item was previously discussed at the May 27, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) p. Consideration to adopt Resolution No. 24-14 (attached) ascertaining the Prevailing Rate of Wages for Workmen on Public Works Projects. (The State of Illinois requires the Village to adopt this Resolution each year to determine the prevailing rate of wages for laborers performing construction of public works projects. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage Counties.) q. Consideration to adopt Resolution No. 25-14 (attached) designating a Director and Alternate Directors to the Northwest Municipal Conference for the Village of Elk Grove Village. (This Resolution amends Resolution No. 24-13 by removing Joseph T. Carey and adding Maggie Jablonski as an Alternate Director to the Northwest Municipal Conference.) Consideration to adopt Ordinance No. 3383 (attached) amending Section 8-12A-1E and Section 8-12A-2C of Chapter 12 Article A Procedure for Subdivision Approval of the Village Code. (This item was previously discussed at the May 27, 2014 Village Board meeting and currently appears as Unfinished Business.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Electronic Cigarettes b. Temporary Business Signage Page 5 of 7 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 14-4 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 1878 Hawk Lane. (PH 6-12-2014) 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for approval of the Plat of Resubdivision identified as Park L.G.K. Resubdivision (150 Lions Drive). b. Village Attorney - Prepare the necessary documents to amend Chapter 12 Article A Page 6 of 7 Procedure for Subdivision Approval of the Village Code. 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 Village of Elk Grove Accounts Payable Month -End Warrant 05/31/2014 1 VARIOUS VENDOR NAME IACCESS ONE, INC DESCRIPTIONS TELEPHONE/REGULAR DESC 2 AMOUNT 1,051.66 J., 2 2101704-407.32-02 AT&T MOBILITY TELEPHONEICELLULAR 202.30 3 1011101-401,69-00 BONNIS, CRAIG MEMORIAL DAY CEREMONY 50.00 4 VARIOUS CALLONE TELEPHONE/REGULAR 1,385.63 5 1011101-401.69-00 GORECKI, HOWARD MEMORIAL DAY CEREMONY 75.00 6 VARIOUS GUARDIAN DENTAL PREMIUMS JUNE 14 2,150.37 •' 7 1011101-401.69-00 HENNING, RUSS MEMORIAL DAY CEREMONY 50.00 8 VARIOUS HMO ILLINOIS, INC. MEDICAL PREMIUMS JUNE 14 120,503.94 9 1011101-401.69-00 HUFF, KEVIN MEMORIAL DAY CEREMONY 50.00 10 5013304-481.85-04 IL DEPT OF NATURAL RESOURCES UNIVERSITY LN CULVERTS PERMIT REVIEW 2,500.00 11 1012201-412.11-17 IL DIR OF EMPLOYMENT SECURITY PROF SERV/BENEFITS FIRST OTR. 2014 1,203.00 12 VARIOUS jJPMORGAN CHASE/PROCUREMENT CARD 1PROC CARD/SEE ATTACHED 73,525.79 13 6012102-482.77-00 IPIERCE MANUFACTURING, INC. IFIRE ENGINE REFURBISHMENT 108,669.00 317,416.69 ' Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 04/52014 through 05/04/2014 (April 2014) RAYMOND RUMMEL 7103 EBS 5045 COMPUTERS AND COMPUTER EQUIPMENT AND SOFTWARE 25.00 GREEN BASIL 5812 EATING PLACES, RESTAURANTS 4522 $70.22 MATTHEW ROAN 71291PASS AUTOREPLENISH 95 4784 TOLL AND BRIDGE FEES 40.00 TAPALPA, INC. 5812 EATING PLACES, RESTAURANTS 215.47 $255.47 CATHERINE MIARNOWSKI 7145 AMAZON.COM 5942 BOOK STORES 142.95 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 119.50 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 PEN'FDIC/FIRE ENGINEER 5969 OTHER DIRECT MARKETERS 50.00 PEN'FDIC/FIRE ENGINEER 5969 OTHER DIRECT MARKETERS 50.00 PEN'FDIC/FIRE ENGINEER 5969 OTHER DIRECT MARKETERS 50.00 PEN'FOIC/FIRE ENGINEER 5969 OTHER DIRECT MARKETERS 50.00 PEN•FDIC/FIRE ENGINEER 5969 OTHER DIRECT MARKETERS 50.00 PEN'FDIC/FIRE ENGINEER 5969 OTHER DIRECT MARKETERS 50.00 PARKWHIZ, INC. 7523 AUTOMOBILE PARKING LOTS AND GARAGES 9.99 HOMEDEPOT.COM 5200 HOME SUPPLY WAREHOUSE STORES 273.00 HDS'FIRE ENGINEERING 5192 BOOKS, PERIODICALS AND NEWSPAPERS 21.00 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 43.90 COFFEEMAKERSETC.COM 5943 STATIONERY, OFFICE SUPPLY 324.47 COMCASTCHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 OFFICE FURNITURE OUTLE 5021 OFFICE FURNITURE 396.00 COMCAST CHICAGO 4899 CABLE AND OTHER PAYTELEVISION SERVICES 130,03 AMAZON.COM 5942 BOOK STORES 109.14 EMERY& ASSOCIATES INC 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 370.00 $2,550.69 POLICE DEPT SUPPORT SVC1 7194 BATTERIES PLUS # 4 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 23.88 IN *ALLIED CLEANING SE 7349 CLEANING & MAINTENANCE 250.00 BATTERIES PLUS#4 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 65.43 $339.31 POLICE DEPT SUPPORT SVC2 7228 TECHSMITH CORPORATION 5045 COMPUTERS AND COMPUTER EQUIPMENT AND SOFTWARE 199.00 $199.00 JUDY KEEGAN 4162 INTERNATIONAL INSTITUT 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 555.00 INTERNATIONAL INSTITUT 8699 MEMBERSHIP ORGANIZATIONS 185.00 BLOOMING FLOWERS INC 5992 FLORISTS 59.95 AMSTERDAM PRNT & LITHO 5969 OTHER DIRECT MARKETERS 196.09 RADIOSHACK COR00165845 5732 ELECTRONIC SALES 29.98 CHIPOTLE 1408 5814 FAST FOOD RESTAURANTS 420.00 RADIOSHACK COR00165845 5732 ELECTRONIC SALES 5.00 $1,451.02 ENGINEERING DEPARTMENT 9450 AMAZON.COM 5942 BOOKSTORES 11126 NRA TRADE SHOW 8641 CIVIC,SOCIAL, AND PROFESSIONAL ASSOCIATIONS 49.00 AMAZON.COM 5942 BOOK STORES - - 37.08 A & A EQUIPMENT & SUPP 5039 CONSTRUCTION MATERIALS (NOT ELSEWHERE CLASSIFIED) 103.86 INT'L CODE COUNCIL INC 8699 MEMBERSHIP ORGANIZATIONS 12100 MUNICIPAL MARKING DIST 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 27.00 RADIOSHACK COR00165845 5732 ELECTRONIC SALES 9.99 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 3349 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 15.81 IDPH-PLUMBING PROGRAM 9399 HOME SUPPLYWAREHOUSE STORES 102.50 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: D415/2014 through 05/04/2014 (April 2014) VITO P SAMMARCO 5603 EB'WEBINAR ITASCA-SNA 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) PHOENIX AIR CONTROL IN 1711 HEATING, PLUMBING, AIR CONDITIONING CONTRACTORS AMERICAN PUBLIC WORKS 5969 OTHER DIRECT MARKETERS RADIOSHACK COR00165845 5732 ELECTRONIC SALES USMARKERBOARD 5943 STATIONERY, OFFICE SUPPLY MICHAEL POHARA 7559 RIEKER INC 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES MARATHON PETR0073130 5542 AUTOMATED FUEL DISPENSERS SYN-TECH SYSTEMS 5046 COMMERCIAL EQUIPMENT (NOT ELSEWHERE CLASSIFIED) ASSOC OF EOT MGT PRO. 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS IL SOS FORTE'SERVICE F 9399 HOME SUPPLY WAREHOUSE STORES IL SOS VEHICLE POS 9399 HOME SUPPLY WAREHOUSE STORES HIGHWAY SALES INC 5251 HARDWARE STORES ROSS ROWE 4041 PAYPAL'WISCONSINCO 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS NATOA 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS NATOA 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 1700 STATE SP OPS 5542 AUTOMATED FUEL DISPENSERS MADISON CONCOURSE HOTE 7011 LODGING -HOTELS, MOTELS ALLIANCE FOR COMMUNITY 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS LORRIE MURPHY RICHARD MIKEL DONNA MOWERS JOSHUA M. GRODZIN POLICE DEPT SUPPORT SVC3 3260 ROCCOVINOS PIZZA PASTA MICHAELS STORES 9176 STAPLES DIRECT 3412 FURNITUREWH FSP BOOKS AND VIDEOS EMERY 8 ASSOCIATES INC EMERY 8 ASSOCIATES INC INTL ASSOC OF FIRE CHI 6180 STAPLES 00116301 THE BELVEDERE WALGREENS #4438 3637 THE UPS STORE 0703 THE UPS STORE 0703 IEDC ONLINE IEDC ONLINE _ IEDC ONLINE EXECUTIVE CARD FEE CRAIN'S CHICAGO BUS ON 8729 FORCE SCIENCE INSTITUT 5812 EATING PLACES, RESTAURANTS 5970 ARTISTS SUPPLY AND CRAFT SHOPS 5111 STATIONERY, PRINTING SUPPLY 5021 OFFICE FURNITURE 5399 MISCELLANEOUS GENERAL MERCHANDISE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 8699 MEMBERSHIP ORGANIZATIONS 5943 STATIONERY, OFFICE SUPPLY 5811 CATERERS 5912 EATING PLACES, RESTAURANTS 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 8699 MEMBERSHIP ORGANIZATIONS 8699 MEMBERSHIP ORGANIZATIONS 8699 MEMBERSHIP ORGANIZATIONS 5969 OTHER DIRECT MARKETERS 7392 MANAGEMENT, CONSULTING AND PUBLIC RELATIONS $610.99 45.00 264.05 96.25 229.70 951.40 $1,586.40 93.16 41.00 75.00 155.00 15.04 640.00 337.68 $1,356.88 180.00 75.00 65.00 40.05 139.00 50.00 $549.05 116.95 47.99 -34.48 $130.46 989.99 57.75 370.00 370.00 925.00 $2,712.74 9.98 372.00 7.83 $389.81 30.21 9.52 110.00 110.00 110.00 75.00 498.00 $942.73 750.00 $750.00 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 04/5/2014 through 05/04/2014 (April 2014) POLICE DEPT FIELD SVCS 2 6041 IESMA 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 125.00 IESMA 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 125.00 RESCUE ESSENTIALS 5047 MEDICAL DENTAL SUPPLIES 203.99 BLINDS.COM 5964 CATALOG MERCHANT 170.95 FOOD41-ESS#0563 5411 GROCERY STORES, SUPERMARKETS 411.86 DUNKIN #301865 035 5814 FAST FOOD RESTAURANTS 67,05 DEVIL DOG ARMS, INC. 5941 SPORTING GOODS STORE 198.00 M A PARTS 5941 SPORTING GOODS STORE 414.00 IPASS BUS CTR 5203 4784 TOLL AND BRIDGE FEES 40.00 UNITED 01626070601153 3000 UNITED AIRLINES 25.00 SOUTHERN SOUL BARBE 5812 EATING PLACES, RESTAURANTS 12.72 BROGENS 5812 EATING PLACES, RESTAURANTS 18.49 $1,812.06 ED MAY 7704 NETWORK SOLUTIONS, LLC 5969 OTHER DIRECT MARKETERS 79.96 $79.96 POLICE DEPT FIELD SVCS 1 1708 ARGOS BELL -MART OPS 5542 AUTOMATED FUEL DISPENSERS 29.99 PAYPAL'IAPE 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 50.00 MCDONALD'S F20399 5814 FAST FOOD RESTAURANTS 4.25 MARATHON OIL 102970 ER 5541 SERVICE STATIONS 5.87 MARATHON PETR0036699 5541 SERVICE STATIONS 5.11 LASER LABS INC 5999 MISCELLANEOUS PERSONAL SERVICES 282.50 MARATHON PETR0036699 5541 SERVICE STATIONS 3.94 MARATHON PETR0036699 5542 AUTOMATED FUEL DISPENSERS 25.53 GRISSOMCSTORE 5499 MISCELLANEOUS FOOD STORES 6.42 GRISSOM C STORE 5499 MISCELLANEOUS FOOD STORES 7.31 GRISSOM C STORE 5499 MISCELLANEOUS FOOD STORES 13.25 MCDONALD'S F33153 5614 FAST FOOD RESTAURANTS 7.04 EB'IL CONCEALED CARRY 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 50.00 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 23.88 MCDONALD'S F33153 5814 FAST FOOD RESTAURANTS 5.54 UNITED 01624042068445 3000 UNITED AIRLINES 439.00 ITS MR WEENIE TIME 5814 FAST FOOD RESTAURANTS 7.42 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 40.61 MCDONALD'S F33153 5814 FAST FOOD RESTAURANTS 6.41 EB'IL CONCEALED CARRY 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 50.00 BEEF O BRADYS #439 - P 5812 EATING PLACES, RESTAURANTS 14.97 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 26.04 MARATHON PETR0036699 5541 SERVICE STATIONS 5.01 CHILI'S #508 5812 EATING PLACES, RESTAURANTS 16.03 GALLAHAN KWK MAT #5OPS 5542 AUTOMATED FUEL DISPENSERS 22.03 MARATHON PETR0036699 5541 SERVICE STATIONS 6.07 ITS MR WEENIE TIME 5814 FAST FOOD RESTAURANTS 1571 MARATHON OIL 102970 ER 5541 SERVICE STATIONS 8.55 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 25.53 GALLAHAN KW IK MART 039 5541 SERVICE STATIONS 4.09 GALLAHAN KWIK MART 039 5541 SERVICE STATIONS 5.59 AMAZON MKTPLACE PMTS 5942 AUTOMATED FUEL DISPENSERS 107.40 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 44.04 MARATHON PETR0036699 5541 SERVICE STATIONS 11.62 VOHNE LICHE KENNELS IN 7299 MISCELLANEOUS PERSONAL SERVICES 112.00 ARBYS #1698 5814 FAST FOOD RESTAURANTS 9.93 MARATHON OIL 102970 ER 5541 SERVICE STATIONS 7.35 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 34.55 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 49.32 GRISSOM C STORE 5499 MISCELLANEOUS FOOD STORES 14.35 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 04/5/2014 through 05/042014 (April 2014) ACCOUNTS PAYABLE MOTORCYCLE SUPERSTORE MCDONALD'S F33153 FULLIFE SAFETY MARATHON OIL 102970 ER B 8 H PHOTO-VIDEO.COM MCDONALD'S F33153 TEXAS ROADHOUSE MARATHON PET80036699 W ENDY'S #21 AMAZON.COM MARATHON OIL 102970 ER MARATHON OIL 102970 ER INTUITIVE CONTROL ARBYS #1698 4946 USA MOBILITY WIRELE VILLAGE OF BENSENVILLE RED CAFFEINE INC INV 1 ILLINOIS GOVERNMENT FI COMCAST CHICAGO VZWRLSS'APOCC VISE VZWRLSS'APOCC VISB VZW RLSS'APOCC VISB VZW RLSS'APOCC VISE VZW RLSS'APOCC VISB VZW RLSS'APOCC VISB VZW RLSS'APOCC VISB COMCAST CHICAGO COMCAST CHICAGO RYDIN DECAL- MOTO NIGP 5571 MOTORCYCLE DEALERS 5814 FAST FOOD RESTAURANTS 5399 MISCELLANEOUS GENERAL MERCHANDISE 5542 AUTOMATED FUEL DISPENSERS 5969 OTHER DIRECT MARKETERS 5814 FAST FOOD RESTAURANTS 5812 EATING PLACES, RESTAURANTS 5541 SERVICE STATIONS 5814 FAST FOOD RESTAURANTS 5942 BOOK STORES 5541 SERVICE STATIONS 5542 AUTOMATED FUEL DISPENSERS 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 5814 FAST FOOD RESTAURANTS 4812 TELECOMMUNICATIONS EQUIPMENT 4900 UTILITIES 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 8699 MEMBERSHIP ORGANIZATIONS 4899 CABLE AND OTHER PAY TELEVISION SERVICES 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4814 TELECOMMUNICATION SERVICE 4899 CABLE AND OTHER PAY TELEVISION SERVICES 4899 CABLE AND OTHER PAY TELEVISION SERVICES 5111 STATIONERY, PRINTING SUPPLY 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS POLICE DEPT FIELD SVCS 3 4227 THE GPS STORE 5732 ELECTRONIC SALES WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS FOX LABS INTERNATIONAL 5399 MISCELLANEOUS GENERAL MERCHANDISE FOOD41LESS#0563 5411 GROCERY STORES, SUPERMARKETS FOOD41-ESS#0563 5411 GROCERY STORES, SUPERMARKETS BATTERY JUNCTION 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES CRASHDATAGR 5533 AUTOMOTIVE PARTS 8 ACCESSORIES PROBLEM SOLVER 5712 FURNITURE, HOME FURNISHINGS, AND EQPT STORES MICHAEL KRCIK 3533 AMERICAN PUBLIC WORKS 5969 OTHER DIRECT MARKETERS SHRM'MEMBER100060292 8699 MEMBERSHIP ORGANIZATIONS PUBLICSALARY 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) LORRIE MURPHY_ 6263 CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTIONMERCHANT - SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS JAROSCH BAKERY, INC. 5462 BAKERIES 75.00 6.61 131.48 51.15 279.00 7.24 18.18 3.93 6.09 348.09 12.70 30.65 255.00 8.23 $2,837.60 26.58 18485.92 19150.00 140.00 84.85 1052.57 1744.24 120.07 1763.46 360.05 20.49 5131.92 154.85 167.82 2896.50 425.00 $51.724.32 985.85 37.64 191.40 225.06 -4.99 109.66 590.00 47.80 $2,182.42 295.00 185.00 390.00 $870.00 55.00 2.57 42.79 24.30 $124.66 TOTAL $73,525.79 Village of Elk Grove Accounts Payable Warrant O6/17/2014 1 VENDOR 1 5013304-481.22-00 IA & A EQUIPMENT & SUPPLY CO. jOPER SUPPLIES 232.75 2 1013205-422.56-12 JA PLUS TUCKPOINTING, INC. POND AREA REPAIR 575.00 3 1012107-411.56-02 IAAA APPLIANCE SERVICE CENTER CONTR MAINT/DRYER REPAIR 255.16 4 1013205-422.56-02 JACCURATE TANK CONSTRUCTION, INC. CONTRACT MAINT/TANK 612.57 5 1013205-422.56-03 IACCURATE TANK TECHNOLOGIES VEHICLE MAINT 660.00 6 VARIOUS ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 194.51 _ 7 1012101-411.55-00 ACS GOVERNMENT SYSTEMS, INC. SER AGREEMENT/FD SOFTWARE 970.00 8 VARIOUS AIR ONE EQUIPMENT, INC. UNIFORMS, MAINT SUPPLIES/EQPT 2,175.00 9 1012103-411.22-00 AIRGAS USA LLC OPER SUPPLIES 345.13 10 6013203-482.77.00 ALEXANDER EQUIPMENT COMPANY MORBARK BRUSH CHIPPER 48,097.59 11 VARIOUS ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 758.00 12 1012102-411.61.00 ALEXIAN BROTHERS MEDICAL GROUP PROF SERV/MEDICAL 6.909.00 13 1012209-412.75-00 ALL TRAFFIC SOLUTIONS SPEEDALERT RADAR 5,840.00 14 1011101-401.69-61 ALLEGIANCE COLOR GUARD PARADE PARTICIPATION 500.00 15 1012101-411.34-00 ALLEGRA PRINT -PALATINE PRINTING 292.00 16 1010000.322.10.00 AMBROSON, REBECCA REFUND VEHICLE STICKER 25.00 17 VARIOUS IAMERICAN APPRAISAL ASSOCIATES, INC. PROF SERV/CONSULTING 11.850.00 18 1013201-422.64-00 AMERICAN MESSAGING RENTALS 138.40 19 1012107.411.24-00 JAMSAN HOUSEHOLD SUPPLIES 652.04 20 1012107-411.26-01 ANDERSON LOCK CO MAINT SUPPLIES/BLDGS 579.15 21 VARIOUS ANDRES MEDICAL BILLING LTD AMBULANCE CHARGES/APRL 14 4.770.82 22 2083103-421,73-00 ARC IMAGING RESOURCES CANON PRINTER 4.170.00 23 1010000-322.10-00 ARI FLEET LT REFUND VEHICLE STICKER 25.00 24 VARIOUS ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 2,424.68 25 VARIOUS ASR-KALE UNIFORMS UNIFORMS 1,417.85 26 1011801-408.32-01 AT&T TELEPHONE/REGULAR 62.99 27 1011804-408.61-00 AT&T GLOBAL SERVICES PROFSERWPHONES 325.00 28 1010000.121.03-00 AVALON PETROLEUM CO. FUEL 20,360,43 29 5013301.481.61-00 AYRES ASSOCIATES, INC. PROF SERV/GISC MAPPING 22,379.50 30 5010000-110.02-00 BEHAN, MARTIN FINAL BILL CREDIT REFUND 11.32 31 VARIOUS BENISTAR/HARTFORD PREMIUMS MAY 14 33,530.26 32 1013202-422.56-02 BITTNER'S SPRAY EQUIPMENT CONTRACT MAINT/PUMP 112.00 33 1012102.411.56-02 BREATHING AIR SYSTEMS CONTRACT MAINT/COMPRESSOR 549.70 34 1010000-231.01-00 BREGENZER, MARY LOU REFUND DEPOSIT RB/849 DELPHIA AVE 500.00 35 5010000-110.02-00 BULLDOG TRANSPORTATION FINAL BILL CREDIT REFUND 146.00 36 5013302-481.61-00 CALEY UNDERGROUND TECHNOLOGIES, INC. EMERGENCY LEAK LOCATE 750.00 37 1011705-407.61-00 CALL ONE PROF SERV/PHONES 210.00 38 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 772.29 39 VARIOUS COW GOVERNMENT, INC. WINDOWS 7 SOFTWARE, OPER SUPPLIES 408.94 40 1011101-401,69-01 CHARGES BISTA DB/A MEMORIES ENTERT PARADE PARTICIPATION 1,250.00 1011101-401.69-01 CHICAGO BEARS PARADE PARTICIPATION 500.01011101-401.69.01 CHICAGO BLACKHAWK CHARITIES PARADE PARTICIPATION 400.00VARIOUS CHICAGO PARTS & SOUND LLC VEHICLE MAIM SUP 421.00 L 1011101-401.69-01 CHICAGO WOLVES CHARITIES PARADEPARTICIPATION 250.00 1012205-412.42-00 CHRISTMAN, YVONNE PHD. ART THERAPIST TRAINING D.RAFTERY 750.00 VARIOUS CINTAS FIRST AID & SAFETY OPER SUPPLIES 145.72 Fully Reimbursable •• Panially Reimbursable Village of Elk Grove Accounts Payable Warrant 06/17/2014 47 VARIOUS .- CIVILTECH ENGINEERING, INC. EG BUS PARK IMPROVEMENTS, LIVELY BOULEVARDIPHASE II, BIESTERFIELD RD TRAFFIC 25,301.22 48 1010000-322.11-00 CLARKE, LAURA REFUND VEHICLE STICKER 25.00 49 5010000-110.02-00 CLOUD PACKAGING SOLUTIONS FINAL BILL CREDIT REFUND 203.25 50 VARIOUS COMED 6111 UTILITIES 4,787.65 51 1013202-422.65-02 COMED 6112 UTILITIES 72.93 52 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 3,605.44 53 1013205.422.55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 2,604.87 54 2092101.415.43-00 CUNZ, CLINTON C FIRE OFFICER TRAINING 502.50 55 1010000.231.01-00 CUSTOM CONTRUCTION AND REMODELING REFUND DEPOSIT RB7748 BLUEJAY 500.00 56 1013101-421.61-00 CUT -ALL WEED MOWING & MAINTENANCE PROPERTY MAINTENANCE 451.35 57 VARIOUS DAILY HERALDICHICAGO 661014 ADVERTISING 190.35 58 5013302-481.56-03 DAVE & JIM'S AUTO BODY, INC. VEHICLE MAINT 50.00 59 1013202.422.56-08 DENLER & SONS, INC. 2013 CRACK SEALING CONTRA 38,554.40 60 5013304.481.56-08 DIMEO BROS, INC. ROAD & HIGHWAY MATERIALS 10,455.00 61 1012108.411.69-01 DIRECT FITNESS SOLUTIONS, INC. CONTR MAINTAVORKOUT ROOM 115.00 62 1012102-411.22-00 DIVE RESCUE INTERNATIONAL, INC. OPER SUPPLIES 1,150.96 63 VARIOUS OILS CUSTOM EMBROIDERY UNIFORMS 2,350.00 64 5013303-481.85-00 DONOHUE & ASSOCIATES, INC. LIFT ST. REPLACEMENT 7,064.25 65 1013202-422.56-08 DOOR SYSTEMS INC CONTRACT MAINT/DOORS 500.00 66 1013205.422.26-02 DREISILKER ELECTRIC MOTORS, INC. CONTRACT MAINT/EOPT 41.96 67 VARIOUS DYNAMIC HEATING & PIPING CO SERV AGREEMENT/HVAC 10,175.50 68 1013202-422.22-00 EARTH, INC. OPER SUPPLIES 700.00 69 5013302-481.22-00 EJ USA, INC. OPER SUPPLIES 9,991.00 70 1011101-401.69.04 ELK GROVE FARMER'S MARKET NFP FARMER'S MARKET SUPPLIES 406.10 71 1011101-401.69.01 ELK GROVE HS MARCHING GRENADIERS PARADE PARTICIPATION 800.00 72 1011705-407.55-00 ESRI, INC. SERV AGREEMENT/SOFTWARE 5,250.00 73 2092101-415.43-00 EVERT, CARL JR. FIRE SERVICE MGMT DEGREE 4,237.40 74 1012103-411.26-03 FEDERAL SIGNAL CORPORATION IL VEHICLE MAINT SUP 514.59 75 5010000-110.02-00 1 FIBER NODE SERVICES FINAL BILL CREDIT REFUND 100.00 76 1010000-154.00.00 FIDELITY NATL TITLE INS. COMP. REFUND REAL ESTATE TRANSFER TAX 45.00 77 2064105.430.22-00 IFIORE NURSERY & LANDSCAPE SUP., INC. OPER SUPPLIES 3.666.10 78 VARIOUS FIRE INVESTIGATORS STRIKE FC MEMBERSHIP, FIRE INVESTIGATION TRAINING P. GUTZMER, 4 FD ATTENDEES 195.00 79 1011101-401.69-01 FLAT 43 BMX TEAM PARADE PARTICIPATION 400.00 80 2083103-421.56-11 FLECK'S LANDSCAPING CONTRACT MAINT/LANDSCAPE 6,131.00 81 1042103-411.26.03 FOSTER COACH SALES, INC. VEHICLE MAINT SUP 106.22 82 1013205-422.26.04 FOUNTAIN TECHNOLOGIES LTD MISC SUPPLIES 225.00 83 VARIOUS FOX VALLEY FIRE & SAFETY FIRE ALARM INSPECTIONS, ANNUAL BACK FLOW & SPRINKLER SYSTEM INSPECTIONS 4,214.00 84 1012202-412.26-03 FRIENDLY FORD VEHICLE MAINT SUP 71,04 85 VARIOUS FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 162.00 86 2092101-415.43-00 GAC, NATHAN L. FIRE OFFICER TRAINING 465.00 87 VARIOUS!PAR - Y R WEBER ASSOCIATES, INC. BUSSE MEDIAN PROJECT, GATEWAY DESIGN PROJECT, DEVON AVE OVERPASS 15,227.60 88 1012103-411.26-02 GENERAL DEVICES MAINT SUPPLIES/EOPT 58.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant O6/17/2014 VENDOR 89 411.26-03 GLOBAL EMERGENCY PRODUCTS, INC. 1 1012102MEN VEHICLE MAINT SUP 221.36 -422.58.O1 GLOBE CONSTRUCTION, INC. PPCRP 2014 PROJECT 57,578.19 IOUS GOA REGIONAL BUSINESS ASSOCIATION GOA REGIONAL SEMINAR 513.00 VAR GRAINGER, INC.-801891029 MAINT SUPPLIES/EOPT WATER FOUNTAIN RPCL 573.06 -422.26.04 HALOGEN SUPPLY COMPANY, INC. MAINT SUPPLIES 884.38 IOUS HD SUPPLY WATERWORKS, LTD OPER SUPPLIES, METER REPAIR 24,461.34 SERV AGREEMENT/HARDWARE, FIBER CHANNEL SWITCH, CONTR MAIM/COLOR IOUS HEARTLAND LABEL PRINTERS, INC. PRINTER 979.50 411.22-00 HENRY SCHEIN, INC. OPER SUPPLIESg7.g3110.02-00 HENSEN ARCHITECTURAL WINDOWS FINAL BILL CREDIT REFUND 50.00 98 1010000.322.11.00 HYNES, BOB REFUND VEHICLE STICKER 25.00 99 VARIOUS IL PAPER 8 COPIER CO. PRINTING/COPY PAPER 7,393.79 100 VARIOUS INDEPENDENT STATIONERS, INC. OFFICE 8 OPER SUPPLIES 627.52 101 5013302.481.26.02 INTERSTATE BATTERY SYSTEM MAINT SUPPLIES/EOPT PP1.90 102 VARIOUS IN UNION OF OPER ENGRS-ADMIN UNION DUES MAY 14 5,330.55 ' 103 VARIOUS INL UNION OF OPERATING ENGRS UNION DUES MAY 14 1,271.16 104 VARIOUS JAMES DRIVE SAFETY LANE, LLC VEHICLE MAINT 263.00 105 1010000-322.11.00 JANJRUKIA, JAGDISH REFUND VEHICLE STICKER 22.00 706 1010000- 222.10.00 JAY, BRUCE REFUND VEHICLE STICKER 44.00 107 1011102-4 11.61-00 JOHN J. SCOTILLO, RET PROF SERV/LEGAL 400.00 108 1012208-4 22.42.00 JOHNSON DDAVID SCOTT CRIME PREVENTION OFFICER TRAINING 106.65 109 1010000-322. 10-00 KARLICIC, DUSAN REFUND VEHICLE STICKER 44.00 VILLAGE BOARD MEETING SUPPLIES, WELLNESS COMMITTE CELEBRATION SUP, 110 VARIOUS KEEGAN, JUDITH M MUNICIPAL CLERKS CONFERENCE 417.59 111 1011101-401.69-01 KILTIES DRUM 8 BUGLE CORPS PARADE PARTICIPATION 2,000.00 112 1010000-322.10-00 KINGS, FLANKLIN REFUND VEHICLE STICKER 22.00 113 1011102-401,67-00 KNICKERBOCKER, GEORGE B COURT MILEAGE 665.52 114 1010000-322.11.00 KREZIC, DUSAN REFUND VEHICLE STICKER 44.00 115 1010000-322.11-00 LA ROCCO. CASMIR REFUND VEHICLE STICKER 44.00 116 3031101-460.69-00 LAKESIDE BANK DEVELOPER TIF AGREEMENT 75,873.28 MAINT SUPPLIES/EOPT, PD VEHICLE 117 VARIOUS LUND INDUSTRIES, INC. MAINT BUILD 559.50 118 1013202-422.22.00 MAHER LUMBER COMPANY OPER SUPPLIES nB 00 419 10.13201-422.42.00 MAHON, JENNIFER PW MEETING SUPPLIES 67.60 120 VARIOUS MARKERTEK VIDEO SUPPLY STUDIO RECORDER SUPPLIES 678.55 121 1012202-412.42.00 MAZZUCA, ANTHONY CANINE TRAINING 504504 .00 122 VARIOUS MC CANN INDUSTRIES, INC. MAINT SUPPLIES/EOPT 1 12 123 1013204-422.22.00 MC MASTER-CARR SUPPLY CO. OPER SUPPLIES 61 81 124 1010000-322.40.00 MC NULTY, JOHN REFUND VEHICLE STICKER 25.00 125 5013302-481.61-00 MCHENRY ANALYTICAL WATER LABORATOR PROF SERV/WATER SAMPLES 448448 0 126 1012102-411.56-02 MEADE ELECTRIC COMPANY, INC. CONT MAINT/TRAFFIC SIGNAL .0 0 127 2101704407.22.00 MEDIA DISTRIBUTORS InPER SUPPLIES 175. 5ERS 128 1011101-401.69.Ot MEDINAH SHRIN PARADE PARTICIPATION 4,000.00 129 1012103-a1t.22.mu ii2Z MED-TECH RESOURCE, INC. OPER SUPPLIES 40.02 130 1013202- MENARDS HANOVER PARK OPER SUPPLIES - 11.50 131 1010000-223.07-00 METRO ALLIANCE OF POLICE JUNiON DUES MAY 14 3, 106.92 ' • Fully Reimbursable Parlially, Reimbursable Village of Elk Grove Accounts Payable Warrant 06/17/2O14 132 VARIOUS ..• MILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EQPT & BLDGS, OPER SUPPLIES, SMALL TOOLS, VEHICLE MAINT SUPPLIES 738.71 133 1010000-231.01.00 MIULLI, AMATORE MICHAEL REFUND DEPOSIT RB/748 BLUEJAY CIR 6,380.00 134 VARIOUS MONDI CONSTRUCTION CONCRETE RPLC PROGRAM, INSURED REPAIRS 38,757.72 135 1012103-411.22-00 MOORE MEDICAL, LLC OPER SUPPLIES 157.95 136 VARIOUS MORRISON ASSOCIATES, LTD EXECUTIVE CONSULTATION 6,000.00 137 1010000-322.10-00 MR. & MRS. MCDONAUGH REFUND VEHICLE STICKER 25.00 138 1010000-322.10-00 MR. GEILS REFUND VEHICLE STICKER 25.00 139 1010000.324.00-00 MR. NEWCOMB REFUND ALARM LICENSE 25.00 140 1013204-422.22-00 MYERS TIRE SUPPLY CO OPER SUPPLIES 91.24 141 1010000-322.11-00 NADLER, PAUL REFUND VEHICLE STICKER 44.00 142 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT, OPER SUPPLIES, SMALL TOOLS 516.04 143 VARIOUS NCPERS PREMIUMS JUNE14 489.00 ' 144 5013304-481.22-00 NEENAH FOUNDRY CO. OPER SUPPLIES 714.00 145 VARIOUS NICOR GAS 5407 UTILITIES 4,015.18 146 1012203-412.42.00 NORTH EAST MULTI REGIONAL TRN LAWS OF ARREST, SEARCH TRAINING M. GARRISON 50.00 147 1012201.412,42.00 NORTHERN IL POLICE ALARM SYSTEM ANNUAL NIPAS MEETING SCHMIDT, NOWACKI, WALSH, GASPARI 100.00 148 VARIOUS NORTHWEST CENTRAL DISPATCH SYST MEMBER ASSESSMENT/JULY 14 52,010.40 149 1 VARIOUS NORTHWEST COMM EMERGENCY IN -STATION PARAMEDIC TRAINING, QUARTERLY ADMINISTRATIVE FEE, 4,612.50 150 1011101.401.41-00 NORTHWEST MUNICIPAL CONFERENCE MEMBERSHIPS NWMC DUES 16,895.00 151 1012209-412.42.00 NORTHWESTERN UNIVERSITY TRAFFIC RADAR INSTRUCTOR TRAINING C. CRUM 950.00 152 1011107-401.61-00 NUNES, GINA COURT REPORTING SERVICES 181.00 153 VARIOUS OFFICE DEPOT CORP SALES OFFICE SUPPLIES 305.16 154 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE & OPER SUPPLIES 180.37 155 1012202-412.42.00 OLSEN, NICHOLAS J PROTECTIVE SERVICE TRAINING 292.17 156 1012107-411.56-02 OUTDOOR SPECIALTIES CONTRACT MAINT/GRILL 75.00 157 1011101-401.69-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/MARCH 14 20,077.59 158 1010000-322.10-00 PATEL, MANUBHAI REFUND VEHICLE STICKER 44.00 159 1010000-231.01-00 iPECOULAS. CONSTANTINE REFUND DEPOSIT RB/568 DOOGWOOD TR 500.00 160 1011705-407.61-00 PETERS & ASSOCIATES NETWORK SUPPORT 19,252.50 161 1012103-411.75-00 PHYSIO CONTROL CORP LIFEPAK CARDIAC MONITORS 153,494.60 162 1011101-401.69-01 PIONEER CORPS PARADE PARTICIPATION 2,500.00 163 1011803-408.64-00 PITNEY BOWES GLOBAL FINANCIAL SRVCS RENTALS 1,356.00 164 1011604-408.73.00 PLANTE & MORAN, PLLC ERP SOFTWARE SYSTEM 7,360.00 165 1011101-401.69.01 PLUM GROVE PRINTERS, INC. HOMETOWN PARADE FLYERS 164.56 166 VARIOUS POWELL TREE CARE, INC. EAB TREE REMOVAL PROGRAM, RETAINAGE REFUNDS 1 76,589.66 167 5013302-481.26-01 PRAIRIE MATERIAL SALES, INC. MAINT SUPPLIES/BLDGS 148.79 168 1042102-411.69-02 PRAXAIR DISTRIBUTION, INC. TRAINING TOWER SUPPLIES 49.95 169 1011803-408.34-00 PRF GRAPHICS PRINTING BUSINESS APPLICATIONS 1,252.00 170 VARIOUS PROSAFETY UNIFORMS, OPER SUPPLIES 1,005.40 - 171 1011101-401.69-61 PROVISO WEST MARCHING BAND PARADE PARTICIPATION 11000.00 172 VARIOUS REDDY SERVICE INC PRINTING BUS CARDS/EILERS, ZABA, O'HARA 86.55 173 1013203-422.22.00 ROSELLE ACE HARDWARE OPER SUPPLIES 79.94 Fully Reimbursable •' Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 0611712014 ACCT# VENDORLINEN 174 5013302.481'26.03 RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 39.59 175 VARIOUS RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES, HONDA ENGINE 2,099.10 176 5010000-110.02-00 SANTANGELO, ANGELO CREDIT BALANCE REFUND 40.50 177 1011101.401.69-00 SCHIAVO, EMIL PHOTOGRAPHY SERVICES 120.00 178 1013205-422.56-02 SCHINDLER ELEVATOR CDR CONTRACTMAINT/ELEVATORS 579.11 179 1011702-407.61-00 SEDGWICK CLAIMS MGMT SERVICES,INC. PROFSERV/UNEMPLOYMENT 350.00 180 5013302-481,55-00 SENSUS METERING SYSTEMS ISERV AGREEMENT/AUTOREAD 1,524.60 181 1012103.411.42-00 SHARP, MICHAEL D FIRE -RESCUE MED CONFRERENCE 748.77 182 1013205-422.26-07 SHERWIN WILLIAMS#3090 MAINT SUPPUES/BLDGS 162.95 183 1011705-407.55-00 SHI INTERNATIONAL CORP SERV AGREEMENT/CISCO 8 , .88 184 1011101-401.69.01 SINFUL SAINTS DIXIELAND BAND PARADE PARTICIPATION 1,500.00 185 1012108-411.22-00 SLOGER, JANE OPER SUPPLIES 38.18 186 1010000-322.10.00 SPANIAK, VIKWNIA REFUND VEHICLE STICKER 25.00 187 1011201-402.61-00 STANARD & ASSOCIATES, INC. PROF SERV/POLICE TESTS 7,953.37 188 1013202-422.26-02 STANDARD EQUIPMENT COMPANY MAINT SUPPLIES/EQPT 308.39 189 1011102-401.61-00 STORINO RAMELLO & DURKIN PROF SERV/LEGAL 5,410.00 190 VARIOUS SUBURBAN ACCENTS, INC. VEHICLE MAIM BUILD & SUP 645.00 191 1013205.422.26-01 THE ALPHABET SHOP, INC MAIM SUPPLIES/BLDGS 135.00 192 1011101-401.69-01 THE WORLDS ONLY WACKY WHEELER PARADE PARTICIPATION 675.00 193 1011105-401.61-00 THEODORE POLYGRAPH SERVICE, INC. PROF SERV/TESTING 270.00 194 VARIOUS THIRD MILLENNIUM ASSOC., INC. UTILITY BILLS 1,158.49 195 1013101.421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 1,770.00 196 1011101-401.69-01 THOSE FUNNY LITTLE PEOPLE, INC. PARADE PARTICIPATION 500.00 197 I 3013205.460.82.00 ITRANS U.S. INC. I RPLC 4 HVAC UNITS V. HALL 113,677.20 198 1 3013202-460.85-00 TRANSYSTEMS CORP HIGGINS OVERPASS PHASE III 11,874.86 129 1011801-408.42-00 TROMP, CHRISTINE ANNUAL CONFERENCE 262.33 200 1013205-422.55-00 TYCO INTEGRATED SECURITY LLC GREEMENT/SECURITY 333.34 201 1013202.422.56.03 UNIVERSAL HYDRAULIC SVCS & SALESE MAINT 780.00 202 VARIOUS UPS STORE 0703 GE 28.64 203 1013205-422.26-01 US PLUMBING 8 HEATING SUP CO. SUPPLIES/eLDGS El 222.38 204 1011705-407.73-00 VICTORIN-HEARTLAND DWARE 1g05g02 205 1012108-411.22-00 VILLAGE OF ARLINGTON HEIGHTS UPPLIES 17838 206 5010000-231.04-00 VISION CONSTRUCTION D FIRE HYDRANT METER DEP 82.72 011804-408.61-00 VISION INTERNET PROVIDERS, INC. OSTING MONTHLY FEE 1 200.00 208 VARIOUS VISION SERVICE PLANIIL) PREMIUMS JUNE 14 5,975.36 209 1011803-d08.34-00 VISOGRAPHIC, INC. PRINTING BUSINESS LICENSE 2.200.00 210 1012201-422.67-00 VRCHOTA, FRANKJ COURTMILEAGE 791 211 VARIOUS WAREHOUSE DIRECT OFFICE & OPER SUPPLIES 378.28 212 VARIOUS WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP, TIRE DISPOSAL 978.92 213 VARIOUS WHITE CAP CONST. SUPPLY HOUSEHOLD & OPER SUPPLIES 474.14 214 1011801-4 88.55-00 WHITE WAY SIGN COMPANY SERV AGREEMENT/SIGNS 706.34 2 15---VARIOUS WICKSTROM AUTOMOTIVE VEHICLE MAINT SUP 1 24997 216 1011102- 001.61.00 WILLIAM J. PAVNE PROF SERV/LEGAL 750.00 217 3013101-4 00.61-00 WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS PROJECT 23,766.00 218 VARIOUS WORKPLACE SOLUTIONS, LLC EAP SERVICES 7.243.50 219 1013204-422.22-00 ZEP SALES & SERVICE IOPER SUPPLIES 349.60 220 5013303.481.22.00 ZIEBELL WATER SVC PRODUCTS OPEN SUPPLIES 205.24 1 174 747.40 ' Fully Reimbursable Partially Reimbursable 06/10/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Living Hope Church 777 Meacham Road BACKGROUND: We are in receipt of a request from Elaine Laky, Office Manager of Living Hope Church, seeking a waiver of permit fees in the amount of $50.00 for the two (2) temporary banners used to promote the church's "FamFest" event at 777 Meacham Road. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for churches and other non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the June 17, 2014 Village Board Meeting. Thank you. APPROVALS: Polony, Jared Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Roan, Matthew ATTACHMENTS: 1. Living Hope Church Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 1 Ht�'E GH IRCH 777 Meacham Road -Elk Grove Village, lC 60007. 847.985.6446 • FAX: 847.985.6991 June 10, 2014 Village of Elk Grove Permit Department 901 Wellington Avenue Elk Grove Village, IL 60007 To Whom It May Concern: This letter is to request a waiver of fees for a temporary banner permit for the following banners: • FamFest (front lawn) • Famfest (outside wall) If you have any questions, or require further information, you may contact me at 847-985-6446. 5� erely, Elaine Laky Office Manager Y F � I Y.Ly,,,..-..,. pi- to r .f %� s A ti Cat �N �Zk. �..' 4 ( ilrlll klll lea hi %� t 'tr �(q !� 1 {'"'t yfSU f 'F �Yr Y1 Y f t -c 1 /� k JAlm , 2 at.-�? I J1. AI x r �. "• - r ii35 yr 1f (�% f, •"'_�'. F NJ114 is -L� 9 y s... Lrving�Hope'Church N ,i 2, tr y� .... r J�,?J ft J � t tP iL¢yi I II: 1t4�j M1R it .ail.a df� RIq�114�IL'4 Y� r2e 4 t . 11 L j p y a ly p r ewtaq h \'q�• T rl�� 7 -ttt C r;! t\ F t t 11 i. SIR.; i 06/09/2014 TO: Sandra Smalley, Deputy Finance Director FROM: Brian Bourdeau, Management Analyst SUBJECT: Elk Grove Lions Club Request to Waive License Fees for July 4 Celebration Event BACKGROUND: Per the attached letter, the Elk Grove Lions Club, located at 1645 Von Braun Trail, is requesting a fee waiver for the cost of one food dealer license ($100) and one temporary connection to a fire hydrant ($75) during the Lions' Club July 4 Celebration. The total amount of this fee waiver request is $175. As you are aware, the Finance Department traditionally presents such requests to the Village Board for Consideration. APPROVALS: Bourdeau, Brian Smalley, Sandy Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Elk Grove Lions Club - Request to Waive Fees Associated with July 4 Celebration Event Page 1 of 1 ELK GROVE VILLAGE LIONS CLUB 1645 von Braun Trail Elk Grove Village, IL 60007 RECEIVE D 630-77"2,84 June 6, 2014 BE. July 4th Fire Works and Concession Stand Mr. Ray Rummel Village Manager Village of Elk Grove Village qoi Wellington Ave Elk Grove Village, IL 6007 Good morning Ray; JUN 0 9 2014 VILLAGE MAMAGcR'S OFFICE On behalf of the Lions Club, I would like to request a permit for the annual July 4th celebration. We will again be hosting the fireworks show and operating a concession stand for about S or 6 hours. We request the use of the Fire Hydrant in Lions Park for water for our concession stand. Upon board approval I will coordinate this with Public Works We would also respectfully request the village waive any permit fees for this one day event. On behalf of the Elk Grove Vilage Lions Club, I would like to thank you and your staff as well as the Mayor and Board of Trustees for your continued support of our activities and our efforts to give back to the community. Respectfully submitted; Li4o Ric J. Keyworth President Elect "i4aoiS 06/03/2014 TO: Sandra Smalley, Deputy Finance Director FROM: Brian Bourdeau, Management Analyst SUBJECT: Little Boots Foundation 2014/201S Business License Fee Waiver Request BACKGROUND: Per the attached letter, Little Boots Foundation, located at 1260 Leeds Lane, is requesting a waiver of 2014/2015 business license fees for the following: 1 food dealer license ($100 each) and 1 general retail business license ($100 each). The total amount of the fee waiver is $200.00. As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Vazquez, Lily Smalley, Sandy Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval 1. Little Boots Foundation 2014/201S Business License Fee Waiver Request Page 1 of 1 03-Jun-14 12:07pm From -FREIGHT BASE ORD 6307667159 T-530 P.01/04 F-374 Little Boots Foundation PO Box 323 Elk Grove Village, IL 60007 1260 Leeds Lane Elk drove Village, It 60007 Phone: 630-766-0980 Cell: 630-878-7627 Fax: 630-766.0984 E-mail: InfoQllttlebootsrodeo.org Web: www.littlel)gotsrpdeo.org June. 2, 2014 Village of Elh Grove village Dee Evans/Business License Coordinator Business Ucenso Department 901 Wellington Avenue Elk Grove Village, Illinois 60007 Re: 9usiness License Fee Waiver Request Dear Dee Evans please see attached our Business License Application on behalf of the Little Boots Foundation which holds our annual 'Little Boots Rodeo" Festival. This year's Rodeo will be held on June. 21's & 22"d, 2014. Our organisation is a non -for -profit foundation. Proceeds from the "Little Boats Rodeo" will benefit the following local charltles. District 59 Education Foundation, The Elh Grove Farmers Marhet, The Community Character Cgolition of Elh Grove and the Lions/Lioness/Leo clubs of Elk Grove Village. We formerly request the license fee be valved for our organization for this year. Thgnhs you for your consideration. We loop forward to hearing from you, Slncerley. loch Grool Directore enc 671e 01tiploy ro 0 Little Boots Foundation 1260 Leeds Lane Elk Grove yilinge, IL 60007 WO(O itl O WOtsrodea.or9 Jack Groat Phone:630,766.8980 Cell: 630-878.7627 --littlQ 400tsrocloo. or0 03-Jun-14 12:07pm From -FREIGHT BASE ORD 63D7667159 T-530 P.02/04 F-374 Seventh Annual AND DRAFT / VENDOR SHOW SEE OUR IrLY NG Saturday, June 21, 2014 * 10:00 am ^ 6:00 prn PIGS Sunday, June 22, 2014 * No0n •- 6:00 pm Located at the Intersection of Arlington Heights Road and Devon Avenue In EN Grove Village The "Little Soots Rodeo" is an event where families help their children participate in 13 events In a non-competitive atmosphere. After completing all events, the children will be certified as an offidal Cowboy or Cowgirl on stage, have their name announced over the speaher and receive a certificatel xb NEW THIS YEAR if • Stunt luma Zip Line Rodeo Participant Events • Mechanical Bull (Big & Baby Bull) * Cow Milhing * Stunt lump Crabbing * Shooting Gallery * Pich-a-Pearl * Corn Stripping * Butterfly Release Zip Line * Bow and Arrow * Panning for Gold * Pennies in the Corn * Smell the Breath of a Dinosaur General Public and Family Events - Largo Petting Zoo * Wagon Rides (f2 per person) * Lasso * loll Little Boots Rallroad (f2 per person) * Pony Rides (f2 per person) * Camel Rides (f3 per person) Bronco Riding * Hugo Raffle * Best Dressed Cowgirl and Cowboy Contest (Trophy awarded every hour) SVENGOOLIE RETURNS SUNRAY Mechgnkal Bull Corn Stripping Pennine for Gob Pennies In the Corn Otoo-3:00) FREE OSCAR,MF. M HOTQOG AND DRINK FOR P41NCH CARD PART/G'1RANTS Proceeds will benefit The District 59 Education Foundation, The Elk Grove Farmers Market, J The Lien's, Lioness, Leo Clubs of Elk Grove Village 1 Rodeo organized and sponsored by the Little Boots Foundation In Elh Grove Village, IL T Certification events entrance fee Is W.00 per punch card (only 1 child per punch card) Huge Model Train Display on site from LOB Model Railroad Club of Chicago `n Main: 630-766-0980 - Cell; 630-870-7627 - www.iittlebootsrodeo.org dilimpih ," Subject to Change l NJ 06/06/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Kenneth Young Center 1001 Rohlwing Road BACKGROUND: We are in receipt of a request from Joe Ruh of the Kenneth Young Center, seeking a waiver of permit fees in the amount of $222.00 for parking lot repairs. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for churches and other non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the June 17, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Roan, Matthew ATTACHMENTS: Fee Waiver Request Created/Initiated Final Approval Page 1 of 1 June 4, 2014 To: Ms. Mary Jo Pye, P.E. Director of Community Development. I am writing to request a waver of the fee for the permit request we submitted for asphalt repairs of our parking lot. I thank you for your support of our organization over the years and appreciate your consideration of this matter! Sincerely, Joe Ruh Kenneth Young Center 1001 Rohlwing Rd, Elk Grove Village We help people feel good, do better and findsolutions a United WayAgency. 06/02/2014 TO: Sandra Smalley, Deputy Finance Director FROM: Brian Bourdeau, Management Analyst SUBJECT: Prince of Peace United Methodist Church 2014/2015 Business License Fee Waiver Request BACKGROUND: Per the attached letter, Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, is requesting a waiver of 2014/2015 business license fees for 1 day care center ($325). The total amount of the fee waiver is $325. As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Created/Initiated Smalley, Sandy Approved Tromp, Christine Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Prince of Peace 2014/2015 Business License Fee Waiver Request Page 1 of 1 Prince of Pe United Methodist Church May 1, 2014 Village of Elk Grove Village Village Licensing 901 Wellington Avenue Elk Grove Village, IL 60007 RE: P.O.P. PRESCHOOL AT PRINCE OF PEACE UNITED METHODIST CHURCH — REQUEST TO WAIVE LICENCE FEES We are writing to request a waiver of the $325.00 licensing fee for the Prince of Peace Preschool at Prince of Peace United Methodist Church. The preschool is an official ministry of the church to the community. We work hard to keep our fees low so that the service remains affordable to all who need it. Therefore, financially, we are not at all similar to a for -profit day care center. We respectfully request a waiver of the license fee the 2014-2015 preschool year. If you have any questions or concerns, please contact me at (847) 453-4123. Thank you for your cooperation and understanding of the above request. Sincerely, Aev. Cema Castro Rand, Pastor Lynn Cooper, Director Prince of Peace Preschool Enc. 847.4M0668 1400 Arlington Heights Road office@popumc.com Elk Grove village, IL 60007 06/04/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Elk Grove Village Public Library 1001 Wellington Avenue BACKGROUND: We are in receipt of a request from Lee Maternowski, Library Director, seeking a waiver of permit fees in the amount of $1,256.00 for the interior lighting renovation project at 1001 Wellington Avenue. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for Library projects. Please forward this request to the Mayor and Board of Trustees for their consideration at the June 17, 2014 Village Board Meeting. Thank you. APPROVALS: Polony, Jared Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Roan, Matthew ATTACHMENTS: 1. EGV Library Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 1 Elk GrovoVillagc Public Librewy 1001 Wellington Avenue • Elk Grove Village, IL 60007 Phone: 847-439-0447 • www.egvpl.org • Fax 847-439-0475 Ray Rummel, Village Manager Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village IL 60007. Dear Ray, June 3, 2014 CED..._ JUN © 3 2014 ELK r.;; :,LLAGE f:NC;'�- i i'C AND COMA^:'JNffY DEVELOPMENT The Elk Grove Village Public Library requests that the permit fee for its "Lighting Project Renovation Project," to be performed by Knudsen Construction, Inc. of Calumet City, lll. be waived. Thanks again, Yours truly, Lee Maternowski Library Director YE V P ,-)I L 06/04/2014 TO: Mary Jo Pye, P.E., Director of Community Development FROM: Michael O'Hara, Fleet Services Administrator SUBJECT: Recommendation for Award of Purchase Contract for a 2015 Ford Taurus Sedan BACKGROUND: The Community Development Department has budgeted for the replacement of the director's vehicle as part of the Village's larger vehicle replacement program. The current vehicle will be replaced with a fuel efficient Ford Taurus Sedan. The 2015 Ford Taurus Sedan is available from Bredemann Ford through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract at a cost of $22,388 which includes the options required by Fleet Services. Adequate funds are available in the General Fund, within the Community Development Department budget, account number 101-3101-421-7700. 1 respectfully request your concurrence with this recommendation with subsequent forwarding to the Village Board for consideration. APPROVALS: Miarnowski, Catherine Jay, Kenneth Trudan,Steve Pye, Mary Tromp, Christine Sammarco, Vito Roan, Matthew ATTACHMENTS: Page 1 of 1 Created/Initiated Approved Approved Approved Approved Approved Final Approval 06/06/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Renewal of Contract to Provide Holiday Lighting & Decorating Services BACKGROUND: On August 14, 2012, the Village Board awarded a contract to Temple Display, LTD of Oswego, IL to provide holiday lighting and decorating services at the Municipal Complex. The initial term of the contract ended on April 30, 2013 with the option of four (4) annual renewals. Temple Display has performed satisfactorily throughout this contract. It is recommended that the contract be renewed in the amount of $ 53,817.34 for one (1) year through April 30, 2015. The contract amount reflects a 2.4% increase in the Consumer Price Index (CPI). Funds for this contract are budgeted in the FY2014-15 budget, in Special Events Account #101-1101-401-6904. Your concurrence with this recommendation is respectfully requested with subsequent forwarding to the Village Board for consideration. APPROVALS: Bernholdt, Scott Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 1 of 1 06/09/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Biesterfield Road (Jersey to Gibson) and Gibson Drive (Biesterfield to Meacham) Resurfacing Project BACKGROUND: The proposed improvement consists of the removal and replacement of the existing pavement as well as curb repair and drainage structure rehabilitation. The project is targeted for a January 2015 construction letting. A proposal was solicited for professional design engineering services required to develop contract plans and specifications for the improvement. Civiltech Engineering, Inc. is recommended to conduct the engineering services based on their knowledge of the Village's arterial street system, and their experience with similar projects for other municipalities. They have recently completed design services for Biesterfield Road (Martha Street to Arlington Heights Road) and Beisner Road. I recommend that a professional service contract be executed for the Biesterfield Road (Jersey to Gibson) and Gibson Drive (Biesterfield to Meacham) Resurfacing Project in an amount not to exceed $69,929 with Civiltech Engineering. Adequate funds are available in the Capital Projects Fund account 301-3202-460-85.00. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Sammarco, Vito Created/Initiated Approved Pagel of 2 Tromp, Christine Approved Roan, Matthew Final Approval ATTACHMENTS: Page 2 of 2 06/04/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Michael O'Hara, Fleet Services Administrator SUBJECT: Recommendation to Award a Purchase Contract for Three (3) 2015 Ford F-250 Pickup Trucks with Plows BACKGROUND: The Public Works Department has budgeted for the replacement of three (3) operational vehicles to replace the current vehicles in use, which have excessive age and mileage. Replacement pickups are budgeted for the Streets Division and for Building Maintenance. In addition, a pickup truck is budgeted for the Deputy Director of Infrastructure/Snow Commander, to replace the current 14-year old Chevy Impala. Replacing the sedan with a pickup truck will allow for improved storm response capabilities. The 2015 Ford F-250 Pickup Trucks with Plows are available from Currie Motors through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract at a cost of $98,328. Adequate funds are available in the Capital Replacement Fund in the following accounts: 601-3201-482-7700 $32,776 601-3202-482-7700 $32,776 601-3205-422-7700 $32,776 Total Cost: $98,328 I respectfully request your concurrence with this recommendation with subsequent forwarding to the Village Board for consideration. APPROVALS: Miarnowski, Catherine Preissig, David Sammarco, Vito Pagel of 2 Created/Initiated Approved Approved Tromp, Christine Roan, Matthew ATTACHMENTS: Page 2 of 2 Approved Final Approval Go,OYH V _ P 06/09/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Construction Engineering Services for the Business Park Drainage Improvements - 2014 BACKGROUND: On May 29, 2014, the Village Board approved four contracts for drainage improvements to the storm water ditches and culvert system within the Business Park totaling $3,100,000 in construction costs. Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction engineering services for these four projects. These projects include channel improvements along Bond Street and Criss Circle, channel and culvert improvements at Lively Boulevard and Crossen Avenue, culvert replacement at Howard Street, Brummel Street, Louis Avenue, Lunt Avenue and at three railroad crossings north and south of Lunt Avenue. Civiltech has successfully completed construction supervision for numerous Village projects and have an excellent reputation in construction engineering, and are knowledgeable in Federal, State and Village standards. It is recommended that a professional construction engineering service contract be executed with Civiltech Engineering, Inc. for the Construction Engineering Services for the Business Park Drainage Improvements - 2014 in the amount of $194,707. Adequate funds are available in the Water B Sewer Fund Account 501-3304481-85.04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew Created/Initiated Approved Approved Final Approval Page 1 of 2 ATTACHMENTS: Page 2 of 2 `Ga,OVE V 06/06/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Busse Woods Dam Modification Project Final Engineering Contract BACKGROUND: The Village has received a proposal (attached) from Wills Burke Kelsey and Associates, Ltd. of St. Charles, IL for completion of final engineering plans, additional modeling, and preparation of an environmental assessment for the Busse Woods Dam Modification Project. This contract augments the current contract for final design and permitting as review comments received from the Illinois Department of Natural Resources and the Natural Resources Conservation Service have added significantly to the project scope, by requiring a detailed Environmental Assessment and addition of multiple unforeseen modeling conditions. Our project remains on schedule for construction in 2015. I respectfully recommend that a professional services contract be executed with Wills Burke Kelsey and Associates, Ltd. to complete the aforementioned tasks on a time and material basis not to exceed $195,900. Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the June 17, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Created/Initiated Trudan, Steve Approved Pye, Mary Approved Tromp, Christine New Roan, Matthew ATTACHMENTS: 1. Contract Page 1 of 1 8 East Galena Boulevard, Suite 4o AAurora, Illinois 60506 XWK WILLS BURKE KELSEY ASSOCIATES www.wbkengineering.com June 6, 2014 Elk Grove Village Attn: Kenneth Jay, P.E., Engineering Supervisor Community Development Department 901 Wellington Avenue Elk Grove, IL 60007 Subject: Proposal for Professional Engineering Services Busse Woods -Final Engineering, Permit, and Environmental Submittals Dear Mr. Jay: Wills Burke Kelsey Associates, Ltd. (WBK) is pleased to provide this proposal to perform professional engineering services to continue our work on realizing the concept of modifying the control structure at the Busse Woods Reservoir South Dam, in the Busse Woods/Ned Brown Forest Preserve, Forest Preserve District of Cook County, in the Village of Elk Grove Village. Preparing this proposal requires the exercise of professional engineering judgment and as such this proposal remains the proprietary instrument of service of the firm Wills Burke Kelsey. No portion of this proposal may be shared with another firm providing similar services. Included below is our understanding of this phase of the assignment, scope of services, and associated estimates of fee. UNDERSTANDING OF THE ASSIGNMENT To date, on behalf of the Village, WBK has prepared preliminary design plans and made preliminary permit application submittals to those regulatory agencies having jurisdiction. As we have worked with the Village and project stakeholders, we have identified that NEPA requirements need to be met with the preparation of an Environmental Assessment (EA), an Emergency Action Plan (EAP) for the dam needs to be prepared, and approvals are needed from the Hydrologic/Hydraulic Section of NRCS, the INPC, and the National Park Service, in order to move forward. Furthermore, Inter -governmental Agreements will need to be developed with dam ownership stakeholders as we garner consensus to make the planned dam improvements. As the items identified above are completed, final engineering design plans and specifications must be developed along with final permit applications for approval prior to anticipated construction in 2015. Additionally, the tasks described herein do not directly address any additional project elements or components that have been mentioned in the past by the Forest Preserve District of Cook County. We are fully cognizant of the importance of both the recreational and environmental amenities that exist at the preserve, and will continue cooperating with the Village to specifically address District issues. This work will be performed under a separate contract. The following is Engineers Scientists Planners • Mediating the built and natural environments Proposal for Professional Engineering Services Busse Woods — Final Engineering, Permit and Environmental Submittals June 6, 2014 Page 2 of 6 at least a partial listing of design elements that the Forest Preserve district has expressed an interest in: 1. Sediment removal/dredging in the Salt Creek Channel upstream of Higgins Road. 2. Fish management/barrier at the dam. Developing/finalizing plans for these elements will be coordinated further with the Village and the District as part of a separate scope of work and therefore, not included in this proposal. Furthermore, it is our understanding that the Village will prepare the needed EAP and that WBK will provide the necessary modeling results and exhibits in support of the Village's EAP effort. We understand that you wish WBK to move this project forward to the point where final design plans and specifications are completed, a final opinion of probable construction cost for the design is developed, necessary permits and approvals are received, and bid documents are completed. As such the engineering services under this Contract provide final design engineering, final permitting and stakeholder approval, preparation of final engineering plans and specifications, and assistance in preparation of construction bid documents for the Busse Woods Reservoir South Dam Modifications Project at the Busse Woods/Ned Brown Forest Preserve. We will coordinate with the District and Elk Grove Village for all field investigations, but have not budgeted for any charges for additional insurance requirements (and none are anticipated) beyond industry standard for similar engineering services. SCOPE OF SERVICES The above Understanding of the Assignment has been further broken down into a series of specific tasks enumerated below: TASK 1 — FINAL DESIGN SURVEY AND DATA COLLECTION: We have obtained the construction plans for the existing dam and bridge, and performed a field verification survey in the fall of 2011. At the same time, we performed a structural design survey at the site, including the paved trail/roadway going over the dam for a distance of 100' feet each way from the structure. This particular task is set up to be able to gather any additional survey information identified as plans are finalized and/or additional agency/stakeholder comments arise. We will continue to meet with the various authorities having jurisdiction on the project to finalize design criteria, operational and maintenance responsibilities and limitations, preferred equipment types and preferred method of communication with the controls. Meetings are expected with IDNR/OWR, the Forest Preserve District of Cook County, the Corps of Engineers, as well as DuPage County Stormwater. We have budgeted for up to two field days of survey in support of the final design development. IASK z — LINVIKUNMENTAL ASSESSMENT (EA) PREPARATION: Significant progress has been made at the preliminary stage of this project related to the preparation of an Environmental Assessment (EA) as required by the NRCS under the NEPA Program. A progress draft document has been prepared and submitted for initial review by the Village. For this task, we will work with the Village and the project stakeholders to prepare a Draft EA for public comment, administer/address comments received, and finalize the EA for approval. This task will also WBK Opportunity No. 2014.8044 Proposal for Professional Engineering Services Page 3 of 6 Busse Woods — Final Engineering, Permit and Environmental Submittals June 6, 2014 include any meetings, the preparation of materials, data collection, and varied communications required to support efforts to complete the EA. TASK 3 — NRCS MODELING/RESPONSE DOCUMENTS: The NRCS is requiring a significant hydrologic and hydraulic analysis be performed as part of their approval process for the planned dam/spillway modification. To date, WBK has made significant progress in the modeling effort and has submitted an initial model result report to NRCS for review. This task will include the remaining hydrologic/hydraulic modeling effort, subsequent reporting, and addressing of comments as required by NRCS for approval of the planned improvements. TASK 4 — STAKEHOLDER APPROVALS: This task includes the gathering of existing information, preparation of the necessary documents; and communication with project stakeholders that require approval/sign off on the project. To date, this includes agencies such as the INPC and the National Park Service. Progress has been made with respect to the approval process through INPC with an initial submittal and receipt of comments to be addressed. This task will also include assistance in preparation of Intergovernmental Agreements that may be needed as part of the stakeholder approval process. Furthermore, we expect that meetings, preparation of materials, and varied communications will be required to support the Village in garnering stakeholder approvals as part of this task. TASK 5 — FINAL MODEL DEVELOPMENT: Extensive hydrologic/hydraulic modeling has been completed to date. However, as final designs are developed and regulatory agency comments are received, we anticipate that minor updates to the current FEQ and HEC-RAS models will be required. We will continue to engage the developer of the FEQ Hydraulic model software to create a project specific representation of the gates, so that the operating scheme of the installation can be finalized. We will further refine and finalize both the FEQ and HEC-RAS models as needed in response to comments received. This task also includes up to six additional revisions of the unsteady HEC-RAS model and three revisions of the FEQ model for the purpose of developing, testing and finalizing a set of operational rules for the gate that the Village, Forest Preserve District, IDNR, and the NRCS can agree too. This task is separate from working with DuPage County to optimize operation of the entire flood mitigation infrastructure on Salt Creek, which will be performed under separate proposal. TASK 6 — FINAL PLANS AND SPECIFICATIONS: We will utilize the preliminary plans prepared as the basis for developing final plans and specifications for bidding and final permitting for the dam modification project. We will address the comments received from the Village and stakeholders/regulatory agencies that provide comments. We will prepare plans and specifications for the gated structure, SCADA system, and associated site civil improvements. Drawings will include site plan, structural plans and sections, water control and management during construction, sections through the wet well detailing the motor operated gates, one line diagrams of the gate controls, performance specification of the SCADA system along with one line schematic diagrams, and details of site specific equipment such as gates, gate motor operators, and controls building. The plans will be developed and submitted to the Village as two separate submittals. The first submittal will be Pre -Final which will be considered 95% complete, pending review by the Village. The second submittal will be considered 100% complete incorporating Village review comments. The final plans will be prepared by a registered Illinois Licensed Professional Engineer using MicroStation CAD and following Village WBK Opportunity No. 2014.8044 Proposal for Professional Engineering Services Page 4 of 6 Busse Woods — Final Engineering, Permit and Environmental Submittals June 6, 2014 standards where needed. Specifications will be prepared in IDOT format. Additionally, we will provide an estimate of construction time as part of our final construction plan submittal. TASK 7 — OPINION OF PROBABLE CONSTRUCTION COST: Based upon final plan improvements and quantities, we will provide the Village with an opinion of probable cost to construct the project. We provide this estimate based on our experience with similar projects but cannot guarantee that the work, when publically bid, will be done for the opinion rendered. WBK is not a Contractor for construction. TASK 8 — FINAL PERMIT SUBMITTALS: We will address comments received on our initial permit submittals (prepared under previous contract) and re -submit as needed. Final permit submittals include: • IDNR-OWR Dam Safety and Floodway Construction • USACE Regional Permit • North Cook County Soil and Water Conservation To date, we have received project clearance from the Illinois Historic Preservation Agency as well as the IDNR regarding state threatened and endangered species. USFWS threatened and endangered species consultation remains and will be performed as part of this task. We will provide final permit information based on our experience and coordination with the agencies but cannot guarantee that a permit will be issued. For costing purposes, we have assumed that no more than two permit submittals will be required to each of the regulatory agencies. Should additional permit submittals be required, we propose to bill the additional effort separately based upon our 2014 Schedule of Fees. I ACIN a - UVNJ.I KUU l lUN UODUMENTS AND BID ASSISTANCE: We will prepare construction plans and specifications for construction of the improvements, in accordance with the Village's formats and requirements. General construction specifications will be shown on the drawings. We will reference the "Standard Specifications for Road and Bridge Construction," latest edition adopted by the Illinois Department of Transportation. We have assumed that the Village will provide the upfront bid documentation needed in order for WBK to prepare the contract documents. In addition to the specifications shown on the drawings, we will provide special provisions for contract pay items if appropriate. WBK's preparation of specifications shall not be construed to relieve the Contractor in any way from his sole responsibility for the quality and workmanship of the work and for strict compliance with the permitted plans and specifications. For this proposal, we have estimated up to five (5) sets of plans will be needed for construction. Additional printing of final construction plans will be billed separately based on the actual numbers of sets required for construction. It is our understanding that all bid document distribution, including addenda, and bidder's list etc. will be the responsibility of the Village. This task will include answering bidders' questions during the bidding period. We will participate in the pre -bid meeting and record and distribute meeting notes. We will attend the bid opening, review the bids, prepare a bid tabulation and a written recommendation to the Village for award of the contract. TASK 10 — PROJECT MANAGEMENT AND MEETINGS: Significant progress has been made at the preliminary stage of this project related to agency and stakeholder coordination. However, this project is a complex and will continue to require overall management with the Village and outside agencies. It is expected as well that meetings, preparation of materials, and varied communications will be required to support efforts to obtain approval and/or funding from WBK Opportunity No. 2014.8044 Proposal for Professional Engineering Services Page 5 of 6 Busse Woods — Final Engineering, Permit and Environmental Submittals June 6, 2014 outside agencies. As such, for purposes of this task, we have assumed up to five (5) meetings and associated preparation of materials and coordination will be needed as part of the final design process. SUPPLEMENTAL SERVICES Engineering and surveying services which have not been included in the above detailed scope of work, are usually referred to as "Supplemental Services." If, during the engineering and permitting process, it becomes apparent that additional services will be required, or if major changes in the scope of work are made by you or any regulatory agency or municipality, upon your request, we shall perform or obtain from others such services. WBK will be paid for such services on an hourly basis, or based on subsequent proposal/contract agreements, at the option of Client. Tasks considered as Supplemental Services include, but are not limited to, major changes to the scope of work, expert witness testimony in any litigation or other court proceedings involving this project, revisions to previously approved studies and/or design documents, major revisions to the site plan or building footprints, unanticipated improvements (on or off site), studies or reports not specifically listed under the Scope of Basic Services, contract writing or administration, review of payment applications, meetings or technical assistance during construction, letter of credit reduction services, punch list generation or review, preparation of any plats or record drawings not specifically listed under the Scope of Basic Services, landscaping, lighting, etc., and construction staking or re -staking not specifically listed in the Scope of Basic Services. ESTIMATE OF FEE Based on the above Scope of Services, we have budgeted the following fees by task, to be billed on a time and materials basis in accordance with the attached schedule of charges for Professional Engineering Services. Task 1 — Final Design Survey and Data Collection $ 6,300 Task 2 — Environmental Assessment (EA) Preparation $ 33,000 Task 3 — NRCS Modeling/Response Documents $ 12,000 Task 4 — Stakeholder Approvals $ 15,000 Task 5 — Final Model Development $ 10,200 Task 6 — Final Plans and Specifications $ 74,500 Task 7 — Opinion of Probable Construction Cost $ 4,700 Task 8 — Final Permit Submittals $ 16,500 Task 9 — Construction Documents and Bid Assistance $ 11,200 Task 10 — Project Management and Meetings $ 11,500 Direct Cost Allowance 1,000 Total $ 195,900 WBK Opportunity No. 2014.8044 Proposal for Professional Engineering Services Busse Woods — Final Engineering, Permit and Environmental Submittals June 6, 2014 Page 6 of 6 We propose to bill you monthly based on the attached Schedule of Charges. We establish our contract in accordance with the attached General Terms and Conditions. These General Terms and Conditions are expressly incorporated into and are made an integral part of this contract for professional services. We reserve the right to increase our fees by five percent (5%) on December 31 " of each calendar year. If this proposal is acceptable, please sign both copies and return one (1) to us for our files to serve as a notice to proceed. Thank you for the opportunity to provide service to Elk Grove Village. If you have any questions, please do not hesitate to call. Sincerely, John Wills, P.E. President Encl: 2014 Schedule of Charges General Terms and Conditions (September 30, 2010) THIS PROPOSAL, SCHEDULE OF CHARGES AND GENERAL TERMS & CONDITIONS ACCEPTED FOR ELK GROVE VILLAGE: L]'A TITLE: DATE: WBK Opportunity No. 2014.8044 �QorEV a��ne.uM' 06/05/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Final Grading Plans for 150-164 Lions Drive Construction Contract BACKGROUND: On June 5, 2014 the Village opened sealed bids for the Final Grading Plans for 150-164 Lions Drive Project. Five (5) contractors obtained bid documents and four (4) contractors submitted bids. The lowest bid was received from EarthWerks Land Improvement and Development Corporation of Batavia, IL in the amount of $375,425.00. The Engineer's Estimate of Cost for the project is $453,242. The other bids were as follows: Copenhaver Construction Maneval Construction Prime Construction $413,281.00 $498,237.50 $529,931.25 EarthWerks has recently completed the Final Grading Plans for 901 Brantwood Avenue project. EarthWerks completed the project quickly and to the satisfaction of our staff. We believe that EarthWerks has the ability and experience to successfully complete our project. I respectfully recommend that the contract for the Final Grading Plans for 150-164 Lions Drive be awarded to the low bidder, EarthWerks Land Improvement and Development Corporation, in an amount not to exceed $375,425.00. Adequate funds are available in Account #301-3101-460.83-00. Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the June 17, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Trudan,Steve Pye, Mary Tromp, Christine Roan, Matthew Created/Initiated Approved Approved Approved Final Approval Page 1 of 2 ATTACHMENTS: 1. Bid Tab Page 2 of 2 NNu cRpgNO vW14 FON lbtw WNs DW Vf ao TABUumN J 5, 2014 ENGINEERS ESTIMATE PaRliwvhf land hn pev. SaYrM CopoNuvo Canawtlbn Gmw Malwvnl LaumrLm PMroGavwdag ,Ida4f4a NmpW,a PgIB 1 M 1 REM 3 t • (( °�' f - NO REM .i r = UM ". OVANRTY UNR ..TOTAL UNR MYOL UNR (F TOTµ UNIT T '�hTOTAL UNIT TOTAI" AWMDEO PRICE PRIDE Y PRICE MICE PRCE" MICE - PRICE MICE d PR� IG PACE 1. TREE REMOVAL(6 T015UNITS DIAMETER) UNIT 2D 545.00 $900 Ba.N Slmo.m WAD WIXOM U725 iw5.00 MAD 31500.00 2. TREE TRUNK PROTECTION EACH 10 $100.00 51,000 $100.m 51a,.N $Im.m S1.0OaOO S78.T5 SMm 5300.00 a1000.0) 1 SUPPLEMENTALWATERING UNIT 150 $15.00 $2,250 slow 611001", Sl.m $ta.m $2815 $I1512m MAO S25m.m 4. EARTH EXCAVATION CU YD 475 $12.00 $5,700 $10m $4,250.01) UO.m SB,m0.m $12.0 a.tas.w 130.00 51,250,00 5. FURNISHED EXCAVATION CUYD 2,600 SUM $78,000 Starr 1461800.00 $lo.w $28,000,00 $33.0, MAOKm MAO 352.000.00 .6. TOPSOIU SAND 50150 MIX FURNISH AND PLACE, 6" CU YO 2,000 S%00 $100,000 Sam WSN.N am SlOPOOm a9.S 6113280.00 MAO $TOADO.m T. TRENCH BACKFILL CU YD ISO $35.00 $6.250 MAO 01260.00 $35M {5250Im $29,50 54A25m W.0c, mxiaw 8. SEEDING, SPECIAL ACRE 2.4 52,500.00 58.000 Smarr 52,200Ao SSSmm 812.000.0a 35.825.00 $161380.00 {ID,m0.m 324m0.03 9, INTERSEEDING, SPECIAL ACRE 2.4 $2,00000 $4.600 Slmo.a S200m a.Cm.m MWOO 34225.00 $11,3w,m S2mo.m SiSmO.m 10. EROSION CONTROL BLANKET S.Y. 11,426 $2.W $22,850 sl , S13.110m 42m 622R5000 S.S u2.lw.a $2.0 825,208,25 11. PERIMETER EROSION BARRIER FOOT no 53.00 $2,4W $1m S1mOm 34.00 a.2m.m m.n $2.050.00 $.m 65500.00 12. INLETFILTERS EACH 13 $200.00 $2,600 62mm um,m Smm 5380.00 $114m $1.501.50 sO.w µ900m 13. SUBBASE GRANULAR MATERIAL, TYPE B Y' Son 160 $3.00 $480 $2m Smm $T.m $111mm SAS $725.40 Stow {15m.m 14. SUBBASE GRANULAR MATERIAL, TYPE B 8' son SO SB.OD $840 am ww.N 61100 Saa.m W.0 S755.20 512.00 Semm 15. SUBBASE GRANULAR MATERIAL, TYPE B I0" son 380 $10.00 $3,800 VAN 03 00.m S12.00 w,650.m 615.23 a,107.40 Stem a.0w,m 16. SUBBASE GRANULAR MATERIAL, TYPE 8.12" SOW 1,Bw $12.00 $21,600 812M $21.00am $15.00 522.000.00 $19.93 S31.674.03 $18.m 532.4m.m IT. HOTMIX ASPHALT SURFACE COURSE, MIX"C", MO TON 2e0 $110G0 $26d00 6120m Sa,MAO Slss.m s32440.00 $103.5 324A21.6s i130.00, 01200.00 18. HOTMIX ASPHALT BINDER COURSE, ILI9.0, NTD TON 250 SlW.00 $25,000 $110.m u2ANm {tss.m 3u2a.m iw22 s23305.w ilm.m O,m0m 16. POR1L1N0 CEMENT CONCRETE DTUVEWAY PAVEMENT, 6 INCH son 75 580,00 56.000 Sam µwo.N 525.00 m,u500 wT.m SSA OM MAO $7.125m M. PORIl O CEMENT CONCRETE SIDEWALK S INCH SOFT 1,350 $6.00 $8.100 0.00 SO.Iam S9.m S2150.00 µTB u=m 69.00 21. DETECTABLE WARNINGS SOFT 40 $30,00 $1,200 $saw i1,Om WAO SSao,m $m.26 $1.05000 MAO .512,150.00 52.400.00 22. PAVEMENT REMOVAL SO YD 550 55.00 $2,750 Sam S.Tw.m 61400 a5m.w SUM 69,83803 saw 32,750.00, 23. SIDEWALK REMOVAL FOOT 225 $2.00 u5 µN Samoa SS,m $1.1MOO 32.33 MIAO 35.00 $1.125.00 24. COMBINATION CURB AND GUTTER REMOVAL FOOT 95 53.00 $285 am 6425w $la.w $1.520.00 am SMAC, MAO S1,9G0.m 25. STORM SEWERS, CLASS A. TYPE I IY FOOT 350 E45.00 $15,750 Sums, SAmm w9.m $17,150.00 MO, 611N4.w SS.m $15,750.03 26. STORM SEWERS, CLASS A. TYPE 1 IS- FOOT 65 555.00 $3,575 MAO SAwm MAO 83.770.00 W.12 $2.503.00 SOOM $5200.00' 27. BACKFLOW PREVENMR, TIDEFLEX CHECKMATE VALVE EACH 1 $3,50000 $3,500 SISAOO.Oo S1amOm µmom a0m.m $1A61), 10 $1,09.10 WADI m,000m 28. STORM SEWER REMOVAL 4" FOOT 175 $10.00 $1,750 0.00 - M&DO $10.m S1750,00 a.w $1.032.00 am a25M 29. PIPE UNDERD"N84" FOOT 75 $15.00 $1,125 $14.0 Slmom $la.w 31.125.00, 514AS 510203 MAO $1m0.w 3D. PIPE UNDERDRAINS B" FOOT IN 520.00 $14,00D S16.m 812Swm MOM $22,00.04D $21.24 S1.08.00 MAO Isamom 31. CATCH BASINS, TYPE A. 4'41IAMETER. TYPE 1 FRAME, OPEN LID EACH 9 $3,000.00 $27,000 $1mo.00 $13AOOm S.mo.00 322.000.00 $1 iI100 SISxO.Oo s2,400m $21600.00 32. INLETS, TYPE A. TYPE I FRAME, OPEN LID EACH 3 $1,500.00 $4.01) SIMO.N S3AOO.w $ImD.00 µ800.00 61it5.t0 53245w 51500.0) 51500m 33. REMOVING INLETS EACH 4 $5000 $NO $1m.m MISS, $O.m S2 OOm Sm.w 335400 {Im,w 5400.00 34. FILLING UTILITY STRUCTURES EACH 6 $50.00 $300 Sam MON 5350.00 92.100m 5525.10 $3.15000 i2OODO S20OA0 35. CONCRETE CURB, TYPE B FOOT Sm $20.00 $16,000 Sam S16m,,N $25.0a $m,mO.m $la.w $15.12D.00 $la.w $14,400m 36. COMBINATION CONCRETE CURB AND GUTTER, TYPE 8,6.12 FOOT 175 $25.00 $4.375 MAO wmOm W.m S,2a0.00 523.10 $4.w2.w im.00 55,2a.00 37. SIGN PANEL -TYPE I(SPECIAL) SOFT 35 5100.00 53,500 821m 820(m mom $2.500.00 $t]w W1.00 W.00 $1,790.00 38. DECORATIVE SIGN POST ASSEMBLY FOOT 48 $10,00 $480 6100.00 SAN.w Sm.00 S4.320.00 SOM SO3.20 S2m.m RAOO.m 39. PAINT PAVEMENT MARKING- LETTERS AND SYMBOLS SOFT 24 $6.00 $144 sum S Ass µm Su.w $1261) Sm1.40 Smm S)'w 40. PAINT PAVEMENT MARKING - LINE W- FOOT 4,800 $2.00 $9,600 w.a $,Aum $I.m w,Bmm $1.52 I7299.00 am umaw 41. PAINT PAVEMENT MARKING - LINE 24" FOOT u 512.00 $288 Sam Swm am 5192.03 5525 $120.00 MAO Sa.m 42 SOLLAMS EACH 16 $350.M $6,300 Sm.00 5221Mm Maw $14.400m wn.25 6121w.m $mm $9,000.00 43. STABILIZED CONSTRUCTION ENTRANCE EACH 1 $2,400.00 $2.400 SAa,.m mmo.N SSAX).w 56,000.00 61,312.50 $1.312.50 33.001 531000.00 44. CONSTRUCTION LAYOUT LSUM 1 $3,000.00 $3,000 uAm,N wmo.N $I0=00 {16,00050 62,925m u.u5.00 SMACI a.ODD.m 45. AS,BUILT DRAWINGS LSUM 1 $3,000.00 $3.000 wm0m Smom 31,00D,m i1.000.00. Stamm S,660.00 SUX0.w amD.m 48. SEALCOAT PARKING LOT LSUM 1 $4.000.00 $4.000 MOAN gLaum µ.amen µ,mom w.TNA0 34,725.001 $0.003.00 am0.m TOTAL BID $453,242.00 07SA26M w13.a1W 64911 5529.931.25 TOTAL BID AS gE,AD - 07BASM w13,281.00 3408232m im0.0135 (Zc- gqjgy 06/04/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Catherine Miarnowski, Management Analyst SUBJECT: Award of a Contract for Parkway Tree Removal — Emerald Ash Borer Program BACKGROUND: The Village Board at its June 17, 2014, Regular Meeting will consider a new tree removal agreement with with Powell Tree Care, Inc., of Elk Grove Village, Illinois, for removing ash trees under the Emerald Ash Borer program. The agreement provides unit prices of tree removal based on diameter of the tree at breast height (DBH), which work includes removing, hauling, and grinding stumps of parkway ash trees infested with the emerald ash borer (EAB). This agreement renews the agreement expired April 30, 2014, under which Powell Tree Care is still in the process of removing parkway trees infested with the Emerald Ash Borer. Based on the respective sizes of those 2,050 ash trees currently identified for removal by the Department of Public Works before Spring 2015, I recommend awarding a contract to Powell Tree Care in the amount of $739,000. A purchase order will be issued in the amount of $719,075 to cover the amount of work currently planned. The remaining amount reflects contingency funding for the removal of approximately 50 additional trees, if deemed necessary. Adequate funds are available in the FY15 EAB Program budget in the Recycling Fund, account 206-4104-430-6908. The original budget estimate of $684,000 is supplemented by $55,000 in savings realized from hydroseeding versus sodding parkway areas where trees have been removed. 1 respectfully request your concurrence with subsequent forwarding for Village Board consideration. Pagel of 2 APPROVALS: Miarnowski, Catherine Preissig, David Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: 1. Resolution 2. Agreement Page 2 of 2 Created/Initiated Approved Approved Approved Final Approval RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A VILLAGE PARKWAY TREE REMOVAL AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND POWELL TREE CARE, INC. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: VILLAGE PARKWAY TREE REMOVAL AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this _ day of ATTEST: Judith M. Keegan, Village Clerk ResPowe I Itreeremoval agree 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village VILLAGE PARKWAY TREE REMOVAL AGREEMENT This Agreement made and entered into this 17°i day of June, 2014 by and between the Village of Elk Grove Village (Village), an Illinois Municipal Corporation and Powell Tree Care, Inc. (Powell): WITNI SSI TH: WHEREAS, the Village and Powell have previously entered into a Parkway and Private Residential Tree Removal Agreement: dated August 28, 2007; and WHEREAS, on January 24, 2012, the Village and Powell entered into a renewal contract for an additional one year (1) period with two (2) one-year renewal options available with the mutual consent of the parties; and WI-If:REAS, the January 24, 2012 Agreement was extended for the additional two years as Powell was still in the process of removing trees infested with the Emerald Ash Borer, the two year additional extensions expiring on April 30, 2014; and WHEREAS, due to the extreme number of original and newly discovered infested tees, it is necessary, vital and in the best interest of the Village to enter into a new tree removal agreement with Powell for an additional two year (2) period. NOW THEREFORE, for good and valuable consideration, it is hereby agreed, by and between the parties hereto as follows: 1. "TERM 1.1 The term of this contact will be for the period of May 1, 2014 through April 30, 2016. 2. PARKWAY TREE REMOVAL 2.1 Powell shall provide tree removal services for parkway trees infested with the Emerald Ash Borer as per the Illinois Department of Agriculture's guidelines and requirements and the Village shall pay to Powell, the price for the removal of parkway trees as set forth hereinafter. 2.2 Powell shall remove, haul and grind stumps of infested parkway Ash trees. Trees shall be chipped on site to a sire reassuring no less than one inch (1 ") in two (2) dimensions. Chips ilre to be hauled to an approved certified processing site within the quarantined zone as established by the State of Illinois. Stumps are to be ground eight inches (8") below grade level and back -filled with soil. -2- 3. PRICE ')'he price for tree removal has been calculated according to the diameter of the tree at breast height (DISH) and is as follows: 0" to 10" DBII 10.V to 20" DBH 20.1" to 30" DBH 30.1" to 35" DBH 4. PAYMENT $17.20 per inch $21.50 per inch $30.10 per inch $47.30 per inch Payment for trees removed in the Village parkway shall be due ten (10) days after warrant approval by the Elk Grove Village Board of'Trustees. 5. SPECIAL CONDITIONS 5.1 Utility Location: Powell must exercise extreme caution, make all necessary arrangements and provide all services to protect existing utility lines adjacent to the work area. Powell shall notify J.U.L.I.E. (800-892-0123) for utility locates prior to commencing any work. Powell shall assume all responsibility for coordinating work with the utilities involved. 5.2 Working Hours: Allowable working hours shall be From 7:00 a.m. to 7:00 p.m. Monday through Friday except in the case of maintaining traffic control devices such as barricades and signs or when performing an emergency operation. 5.3 Traffic Control Protection: No work shall commence until traffic control devices provided by Powell are in compliance with Section 700 of the IDOT standard specifications for road and bridge construction, current addition. In no case will Powell obstruct entrance ways into private property without first seeking approval from the Village and the private property owner. 5.4 Supervision: Powell shall provide a qualified Foreman on site at all times. The Foreman shall be authorized by Powell to accept and act upon directives issued by the Village. Each work crew shall have at least one (1) employee on site that is fluent in the English language. 6. SCOPE, OF SERVICES 6.1 Number of Tree Removals: Powell shall remove the number of trees as determined by the Village. The Village reserves the right to increase or decrease the quantities as deemed necessary with no alteration of the contract unit prices. 6.2 Work Location: A list of locations of work to be performed will be prepared by the Village and provided to Powell. 6.3 Non -Exclusive Contract: ']his contract is a non-exclusive contract in that the Village reserves the right to use its own employees 10 perform tree removal -3- services. In these situations Powell shall remove, haul and grind the stumps from the trees removed by Village employees and be paid as follows: DIAMETER SIZE PRICK Under 25 Inches $100.00 25 Inches and Over $150.00 7. NOTICE Any and all notices provided for in this Agreement shall be deemed delivered when sent to the respective parties as follows: To Powell: Powell Tree Care, Inc. Attention: David Powell P.O. Box 1514 Elk Grove Village, IL. 60009-1514 8. BINDING AGREEMENT To Village: Village of Ilk Grove Village Attention: Vito Sammarco 600 Landmcicr Road Elk Grove Village, R. 60007 This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective successors and assigns. The parties further acknowledge and agree that this Agreement shall be governed and construed under the laws of the State of Illinois. In case of default, each party may pursue such remedy as provided by law, including specific performance. IN WITN1 SS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written. Powell Tree Care, Inc. By: Attest: Judith M. Keegan Village Clerk Village of Elk (move Village Craig 13. Johnson Mayor RESOLUTION NO. A RESOLUTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS PARK L.G.K. RESUBDIVISION (150 LIONS DRIVE) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That approval is hereby given the Final Plat of Resubdivision identified as Park L.G.K. Resubdivision being a resubdivision of Lot 3 of Elk Grove Village, Section 3, in Sections 28, 29 and 33, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, a copy of which is attached hereto and made a part hereof as if fully set forth. Section 2: That the Mayor and Village Clerk are hereby authorized to sign said Plat for and in the name of the Village and attach thereto the corporate seal. Section 3: That the Village Clerk is hereby directed to record a copy of said Plat with the Recorder of Deeds of Cook County, Illinois. Section 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Res],ionsI)rn eRecub RESOLUTION NO. A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR WORKMEN ON PUBLIC WORKS PROJECTS WHEREAS, the State of Illinois has enacted "An Act regulating wages of laborers, mechanics and other workers employed in any public works by the State, county, city or public body or any political subdivision or by any one under contract for public works," approved June 26, 1941, codified as amended, 820 ILCS 130/1 et seq. (1993), formerly III. Rev. Stat., Ch. 48, par et seq.; and WHEREAS, the aforesaid Act requires that the Mayor and Board of Trustees of the Village of Elk Grove Village investigate and ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics and other workers in the locality of said Village of Elk Grove Village employed in performing construction of public works, for said Village. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: To the extent and as required by "An Act regulating wages of laborers, mechanics and other workers employed in any public works by State, county, city or any public body or any political subdivision or by any one under contract for public works," approved June 26, 1941, as amended, the general prevailing rate of wages in this locality for laborers, mechanics and other workers engaged in construction of public works coming under the jurisdiction of the Village is hereby ascertained to be the same as the prevailing rate of wages for construction work in Cook and DuPage County areas as determined by the Department of Labor of the State of Illinois as of June 2014 copies of those determinations being attached hereto and incorporated herein by reference. As required by said Act, any and all revisions of the prevailing rate of wages by the Department of Labor of the State of Illinois shall supersede the Department's June determination and apply to any and all public works construction undertaken by the Village. The definition of any terms appearing in this Resolution which are also used in aforesaid Act shall be the same as in said Act. Section 2: Nothing herein contained shall be construed to apply said general prevailing rate of wages as herein ascertained to any work or employment except public works construction of the Village to the extent required by the aforesaid Act. Section 3: The Village Clerk shall publicly post or keep available for inspection by any interested party in the main office of this Village this determination or any revisions of such prevailing rate of wage. A copy of this determination or of the current revised determination of prevailing rate of wages then in effect shall be attached to all contract specifications. Section 4: The Village Clerk shall mail a copy of this determination to any employer,, and to any association of employers and to any person or association of employees who have filed their names and addresses, requesting copies of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates. Section 5: The Village Clerk shall promptly file a certified copy of this Resolution with the Department of Labor of the State of Illinois. Section 6: The Village Clerk shall cause to be published in a newspaper of general circulation within the area a copy of this Resolution, and such publication shall constitute notices that the determination is effective and that this is the determination of this public body. Section 7: That this Resolution shall be in full force and effect from and after its passage, approval and publication according to law. VOTE: AYES: PASSED this APPROVED this ATTEST: Judith M. Keegan, Village Clerk PUBLISHED this Re PrevaiIingRale20I4 day of NAYS: ABSENT: day of 2014. _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 2014 in the Elk Grove Daily Herald. Cook County Prevailing Wage for June 2014 Page 1 of 8 Cook County Prevailing Wage for June 2014 (See espinamlion of colnn,it headings al bnttom of wages) Trade Name RG TYP C Base FRMAN M-F>8 OSA OSH H/W Pensn Vac Trng ASBESTOS ABT-GEN ALL 37.100 37.600 1.5 1.5 2.0 13.38 9.520 0.000 0.500 ASBESTOS ABT-MEC BLD 35.100 37.600 1.5 1.5 2.0 11.17 10.76 0.000 0.720 BOILERMAKER BLD 44.240 4B.220 2.0 2.0 2.0 6.970 17.54 0.000 0.350 BRICK MASON BLD 41.580 45.740 1.5 1.5 2.0 9.700 12.80 0.000 1.040 CARPENTER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 CEMENT MASON ALL 42.350 44.350 2.0 1.5 2.0 12.16 12.35 0.000 0.430 CERAMIC TILE FNSHER BLD 34.810 0.000 2.0 1.5 2.0 10.20 7.830 0.000 0.640 COMM. ELECT. BLD 38.000 40.800 1.5 1.5 2.0 8.420 11.30 1.100 0.700 ELECTRIC PWR EQMT OP ALL 44.850 49.B50 1.5 1.5 2.0 10.63 14.23 0.000 0.450 ELECTRIC PWR GRNDMAN ALL 34.980 49.850 1.5 1.5 2.0 8.290 11.10 0.000 0.350 ELECTRIC PWR LINEMAN ALL 44.850 49.850 1.5 1.5 2.0 10.63 14.23 0.000 0.450 ELECTRICIAN ALL 43.000 46.000 1.5 1.5 2.0 12.83 14.27 0.000 0.750 ELEVATOR CONSTRUCTOR BLD 49.900 56.140 2.0 2.0 2.0 12.73 13.46 3.990 0.600 FENCE ERECTOR ALL 34.840 36.840 1.5 1.5 2.0 12.86 10.67 0.000 0.300 GLAZIER BLD 40.000 41.500 1.5 2.0 2.0 12.49 15.99 0.000 0.940 HT/FROST INSULATOR BLD 46.950 49.450 1..5 1.5 2.0 11.17 11.96 0.000 0.720 IRON WORKER ALL 42.070 44.070 2.0 2.0 2.0 13.45 19.59 0.000 0.350 LABORER ALL 37.000 37.750 1.5 1.5 2.0 13.38 9.520 0.000 0.500 LATHER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0,000 0.630 MACHINIST BLD 43.920 46.420 1.5 1.5 2.0 6.760 8.950 1.850 0.000 MARBLE FINISHERS ALL 30,520 0.000 1.5 1.5 2.0 9.700 12.55 0.000 0.590 MARBLE MASON BLD 40.780 44.860 1.5 1.5 2.0 9.700 12.71 0.000 0.740 MATERIAL TESTER I ALL 27.000 0.000 1.5 1.5 2.0 13.38 9.520 0.000 0.500 MATERIALS TESTER II ALL 32.000 0.000 1.5 1.3 2.0 13.38 9.520 0.000 0.500 MILLWRIGHT ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 OPERATING ENGINEER BLD 1 46.100 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 2 44.800 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 3 42.250 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 4 40.500 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 5 49.850 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 6 47.100 50.100 2..0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 7 49.100 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER FLT 1. 51.300 51.300 1.5 1.5 2.0 15.70 1.0.55 1.900 1.250 OPERATING ENGINEER FLT 2 49.B00 51.300 1.5 1.5 2.0 15.70 10.55 1.900 1.250 OPERATING ENGINEER FLT 3 44.350 51.300 1.5 1.5 2.0 15.70 10.55 1.900 1.250 OPERATING ENGINEER FLT 4 36.850 51.300 1.5 1.5 2.0 15.70 10.55 1.900 1.250 OPERATING ENGINEER FLT 5 52.800 51.300 1.5 1.5 2.0 15.70 10.55 1.900 1.250 OPERATING ENGINEER HWY 1 44.300 48.300 1.5 1..5 2.0 16.60 11.05 1..900 1..250 OPERATING ENGINEER HWY 2 43.750 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 3 41.700 48.300 1.5 1..5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 4 40.300 48.300 1.5 1.5 2.0 16.60 1.1..05 1.900 1.250 OPERATING ENGINEER HWY 5 39.100 48.300 1.5 1.5 2.0 16.60 11- 05 1.900 1.250 OPERATING ENGINEER HWY 6 47.300 48.300 1.5 1.5 2.0 16.60 1.1.05 1.900 1.250 OPERATING ENGINELR HWY 7 45.300 48.300 1..5 1.5 2.0 16.60 1.1.05 1.900 1.250 ORNAMNTL IRON WORKER ALI, 42.900 45.400 2..0 2.0 2.0 13.:1.1. 16.40 0.000 0.600 lilip:;/www.illinois. nv;idol/La �s-12ules;COlVA4)sDll:ates,'I4-06hin' :OOK9999.hfill 6/2/2014 Cook County Prevailing Wage for June 2014 Page 2 of 8 PAINTER ALL 40.750 45.500 1.5 1.5 1.5 10..75 11.10 0.000 0.770 PAINTER SIGNS BLD 33.920 38.090 1.5 1.5 1.5 2.600 2.710 0.000 0.000 PILEDRIVER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 PIPEFITTER BLD 46.000 49.000 1.5 1.5 2.0 9.000 15.85 0.000 1.680 PLASTERER BLD 41.250 43.730 1.5 1.5 2.0 11.10 11.69 0.000 0.550 PLUMBER BLD 46.050 48.050 1.5 1.5 2.0 12.53 10.06 0,000 0.880 ROOFER BLD 39.200 42.200 1.5 1.5 2.0 8.280 9.690 0.000 0.430 SHEETMETAL WORKER BLD 41.210 44.510 1.5 1.5 2.0 10.48 19.41 0.000 0.660 SIGN HANGER BLD 30.210 30.710 1.5 1.5 2.0 4.850 3.030 0.000 0.000 SPRINKLER FITTER BLD 49.200 51.200 1.5 1.5 2.0 10.75 8.850 0.000 0.450 STEEL ERECTOR ALL 42.070 44.070 2.0 2.0 2.0 13.45 19.59 0.000 0.350 STONE MASON BLD 41.580 45.740 1.5 1.5 2.0 9.700 12.80 0.000 1.040 SURVEY '''^-'-ER-> NOT IN EFFECT 37.000 37.750 1.5 1.5 2.0 12.97 9.930 0.000 0.500 TERRAZZO FINISHER BLD 36.040 0.000 1.5 1.5 2.0 10.20 9.900 0.000 0.540 TERRAZZO MASON BLD 39.880 42.880 1.5 1.5 2.0 10.20 11.25 0.000 0.700 TILE MASON BLD 41.840 45.840 2.0 1.5 2.0 10.20 9.560 0.000 0.880 TRAFFIC SAFETY WRKR HWY 28.250 29.850 1.5 1.5 2.0 4.896 4.175 0.000 0.000 TRUCK DRIVER E ALL 1 33.850 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER E ALL 2 34.100 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER E ALL 3 34.300 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER E ALL 4 34.500 34.500 1.5 1.5 2.0 8.150 8.500 0.00D 0.150 TRUCK DRIVER W ALL 1 32.550 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TRUCK DRIVER W ALL 2 32.700 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TRUCK DRIVER W ALL 3 32.900 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TRUCK DRIVER W ALL 4 33.100 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TUCKPOINTER BLD 41.950 42.950 1.5 1.5 2.0 8.180 11.78 0.000 0.630 Legend: RG (Regina) TYP (Trade Type - All, Highway, Building, F'l.oal. i. rig, Oil 6 Chip,Rivers) C (Class) Base (Base. wage ]late) FRMAN (Foreman Rite) M-F>8 (0'f togoired for any hour greater than B worked each day, Mon through Fri. OSA (Overtime [OTI is required for every hour worked on Saturday) OSH (OvWAiuv is required for ovary hour: worked on Sunday and Holidays) B/N meal Ul 6 welfare Insurance) Pensn (Pension) Vac (Vacation) Trnq 1Trainingl Explanations COOK COUNTY The following list is considered as those clays for which holiday rates of wages for work performed apply: New Years Day, Memorial Day, Fourth of: July, Labor Day, Thanksgiving Day, Christmas Day and Veterans Day in some classi.f icat ions/counties. Generally, any of these holidays which fall on a .Sunday .is celebrated on the following Monday. This then makes work performed on that Monday payable at the a PPCOPr.iate overtime rate for holiday pay. Common practice in a given local may alter certain days of celebration. If .in doubt, please check with IDOL. TRUCK DRIV)&RS (W[-..S']`) - That. part of the county West of )3arr.i.r.gton Road. http:/;Iv atn.illinois.gov/idol/Latas-Rules/CONM1'R/Rateti/14-06.1un/C00K9999.h11n 6/2/20)4 Cook County Prevailing Wage for June 2014 Page 3 of 8 EXPLANATION OF CLASSES ASBESTOS - GENERAL - removal. of asbestos material/mold and hazardous materials from any place in a building, including mechanical systems where those mechanical systems are to be removed. This includes the removal of asbestos materials/mold and hazardous materials from ductwork or pipes in a building when the building is to be demolished at the time or at some close future date. ASBESTOS - MECHANICAI. - removal of asbestos material from mechanical systems, such as pipes, ducts, and boilers, where the mechanical systems are to remain. CERAMIC TILE FINISHER The grouting, cleaning, and polishing of all classes of tile, whether for. .interior or exterior purposes, all burned, glazed or unglazed products; all composition materials, granite tiles, warning detectable tiles, cement tiles, epoxy composite materials, pavers, glass, mosaics, fiberglass, and all substitute materials, for tile made in tile -like units; all mixtures in the like form of cement, metals, and other materials that are for and intended for use as a finished floor surface, stair treads, promenade roofs, walks, walls, ceilings, swimming pools, and all other places where tile is to form a finished interior or exterior. The mixing of all setting mortars including but not limited to thin -set mortars, epoxies, wall mud, and any other sand and cement mixtures or adhesives when used in the preparation, installation, repair, or maintenance of tile and/or similar. materials. The handling and unloading of all sand, cement, lime, tile, fixtures, equipment, adhesives, or any other materials to be used in the preparation, installation, repair, or maintenance of tile and/or similar materials. Ceramic Tile Finishers shall fill all joints and voids regardless of method on all tile work, particularly and especially after installation of said tile work. Application of any and all protective coverings to all types of tile installations including, but not be limited to, all soap compounds, paper products, tapes, and all polyethylene coverings, plywood, masonite, cardboard, and any new type of products that may be used to protect tile installations, Blastrac equipment, and all floor scarifying equipment used in preparing floors to receive tile. The clean up and removal of all waste and materials. All demolition of existing tile floors and walls to be re -tiled. COMMUNICATIONS ELECTRICIAN Installation, operation, inspection, maintenance, repair and service of radio, television, recording, voice sound vision production and reproduction, telephone and telephone interconnect, facsimile, data apparatus, coaxial, fibre optic and wireless equipment, appliances and systems used for the transmission and reception of signals of any nature, business, domestic, conunerc.i.al, education, entertainment, and residential, purposes, including but riot limited to, communication and telephone, electronic and sound equipment, fibre optic and data conununication systems, and the performance of any task directly related to such installation or service whether at new or existing sites, such tasks to include the placing of wire and cable and electrical power, conduit or other raceway work within the equipment room and pulling wire and/or cable through conduit and the installation of any incidental. conduit, such that: the employees covered hereby can complete any ,job in full. MARBLE. FINISliC;R Loadinq and unloading trucks, distri.bul ion of a.l..l. rna V - ,ials fail. 1. lift p://W ;vli�. ill i nois.gov/idol/L,alvs-R a les/CON 1\413DIR ates/ 14-06J un/COOIC9999.11111'l 6/2/2014 Cook County Prevailing Wage for June 2014 Page 4 of 8 stone, sand, etc.), stocking of floors with material, performing al.1 rigging for heavy work, the handling of all material that may be needed for the installation of such materials, building of scaffolding, polishing if needed, patching, waxing of material if damaged, pointing up, caulking, grouting and cleaning of marble, holding water on diamond or Carborundum blade or saw for setters cutting, use of tub saw or any other saw needed for preparation of material., drilling of holes for wires that anchor material set by setters, mixing up of molding plaster for installation of material., mixing up thin set for the installation of material, mixing up of sand to cement- for the installation of material and such other, work as may be required in helping a Marble Setter in the handling of all material in the erection or installation of interior marble, slate, travertine, art marble, serpentine, a.lberene stone, blue stone, granite and other stones (meaning as to stone any foreign or domestic materials as are specified and used in building interiors and exteriors and customarily known as stone in the trade), carrara, sanionyx, vi.trolite and similar opaque glass and the laying of all marble tile, terrazzo tile, slate tile and precast tile, steps, risers treads, base, or any other materials that may be used as substitutes for any of the aforementioned materials and which are used on interior and exterior which are installed in a similar. manner. MATERIAL TESTER I: Hand coring and drilling for testing of materials; field inspection of uncured concrete and asphalt. MATERIAL TESTER II: Field inspection of welds, structural steel, fireproofing, masonry, soil, facade, reinforcing steel, formwork, cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures. OPERATING ENGINEER - BUILDING Class 1. Asphalt Plant; Asphalt Spreader; Autograde; Backhoes with Caisson Attachment; Batch Plant; Benoto (requires Two Engineers); Boiler and Throttle Valve; Caisson Rigs; Central Redi-Mix Plant; Combination Back Hoe Front End -loader Machine; Compressor and Throttle Valve; Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Conveyor (Truck Mounted); Concrete Paver Over 27E cu. ft; Concrete Paver 27E cu. ft. and Under: Concrete Placer; Concrete Placing Boom; Concrete Pump (Truck Mounted); Concrete Tower; Cranes, All; Cranes, Hammerhead; Cranes, (GCI and similar. Type); Creter, Crane; Spider Crane; Crusher, Stone, etc.; Derricks, All; Derricks, Traveling; Formless Curb and Gutter. Machine; Grader, Elevating; Grouting Machines; Heavy Duty Self -Propelled Transporter or Prime Mover; Highli.ft Shovels or front Endloader 2-1./4 yd. and over; Hoists, Elevators, outside type rack and pinion and similar. machines; Hoists, One, Two and Three Drum; Hoists, Two Tugger. One Floor; Hydraulic Backhoes; Hydraulic Boom Trucks; Hydro Vac (and similar equipment); Locomotives, All; Motor Patrol.; Lubrication Technician; Manipulators; Pile Drivers and Skid Rig; Post Hole Digger; Pre -Stress Machine; Pump Crates Dual Ram; Pump Crates: Squeeze Cretes-Screw Type Pumps; Gypsum sulker and Pump; Raised and Blind Hole Drill; Rote Mill Grinder; .Scoops -- Tractor. Drawn; :flip -Form Paver'; Straddle Buggies; Operation of Tie Back Machine; Tournapull; Tractor with Boom and Side Boom; Trenching Machines. Class 2. Boilers; Broom, All. Power Propelled; Bulldozers; Concrete Miser (Two Bag and Over.); Conveyor, Port:able; Forklift TruCs; H:ighlif:t. Shovels or Front Endloader; under 2-1/4 yd.; Hoists, Automatic; Hoists, Inside Elevators; Hoists, Sewer Dragging Machine; hoists, 'Tugger Single Drum; Laser Screed; Rock Dri..l.l. ISel.f-Propelled); hIlp://tvttw.i1linois.gov!idol/L,aws-I2ulcs/CaleN-'D/Ra1ae/14-00.hnl/(.S)t)K9999.him 6!2/2014 Cook County Prevailing Wage for June 2014 Page 5 of 8 Rock Drill (Truck Mounted); Rollers, All.; Steam Generators; Tractors, All; Tractor Drawn Vibratory Roller; Winch Trucks with "A" Frame. Class 3. Air Compressor.; Combination Small Equipment Operator; Generators; Heaters, Mechanical; Hoists, Inside Elevators (remodeling or renovation work); Hydraulic Power Units (Pile Driving, Extracting, and Drilling); Pumps, over 3" (1 to 3 not to exceed a total of. 300 ft.); Low Boys; Pumps, Well Points; Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches. Class 4. Bobcats and/or other Skid Steer Loaders; Oilers; and Brick Forklift. Class 5. Assistant Craft Foreman. Class 6. Gradall. Class 7. Mechanics; Welders. OPERATING ENGINEERS - HIGHWAY CONSTRUCTION Class 1. Asphalt Plant; Asphalt Heater and Planer Combination; Asphalt Heater Scarfire; Asphalt Spreader; Autograder/GOMACO or other similar type machines: ABG Paver; Backhoes with Caisson Attachment; Ballast Regulator; Belt Loader; Caisson Rigs; Car Dumper; Central Redi-Mix Plant; Combination Backhoe Front Endloader. Machine, (1 cu. yd. Backhoe Bucket or over or with attachments); Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Paver over 27E cu. ft.; Concrete Placer; Concrete Tube Float; Cranes, all attachments; Cranes, Tower Cranes of all types: Creter Crane: Spider. Crane; Crusher, Stone, etc.; Derricks, All; Derrick Boats; Derricks, Traveling; Dredges; Elevators, Outside type Rack & Pinion and Similar Machines; Formless Curb and Gutter Machine; Grader, Elevating; Grader, Motor Grader, Motor Patrol, Auto Patrol, Form Grader, Pull Grader, Subgrader; Guard Rail Post Driver Truck Mounted; Hoists, One, Two and Three Drum; Heavy Duty Self -Propelled Transporter or Prime Mover; Hydraulic Backhoes; Backhoes with shear attachments up to 40' of boom reach; Lubrication Technician; Manipulators; Mucking Machine; Pile Drivers and Skid Rig; Pre -Stress Machine; Pump Cretes Dual Ram; Rock Drill - Crawler or Skid Rig; Rock Drill - Truck Mounted; Rock/Track Tamper; Roto Mill Grinder; Slip -Form Paver; Snow Melters; Soil Test Drill Rig (Truck Mounted); Straddle Buggies; Hydraulic Telescoping Form (Tunnel); Operation of Tieback Machine; Tractor. Drawn Belt Loader; Tractor Drawn Belt Loader (with attached pusher - two engineers); Tractor with Boom; Tractaire with Attachments; Traffic Barrier Transfer Machine; Trenching; Truck Mounted Concrete Pump with Boom; Raised or Blind Hole Drills ('tunnel Shaft); Underground Boring and/or Mining Machines 5 ft. in diameter and over tunnel., etc; Underground Boring and/or Mining Machines under. 5 ft. in diameter; Wheel Excavator; Widener (APSCO). Class 2. Batch Plant; Bituminous Mixer; Boiler and Throttle Valve; Bulldozers; Car Loader Trailing Conveyors; Combination Backhoe Front Endloader Machine (Less than 1 cu. yd. Backhoe Bucket or over or with attachments); Compressor and Throttle Valve; Compressor, Common Receiver. (3); Concrete Breaker or Hydro ILvmner; Concrete. Grinding Machine; Concrete Mixer or. Paver. 7S Series to and including 7.7 cu. ft.; Concrete Spreader; Concrete Curing Machine, Burlap Machine, Belting Machine and Sealing Machine; Concrete Wheel Saw; Conveyor Muck. Cats (Haglund or Si.m.ilar. 'type); Dr.i.l..ls, AIA, Finishing Machine - Concrete; Hi.gh.lift Shovels or Front Endloader.; Hoist: - Sewer. Dragging Machine; Hydraulic Boom Trucks (All Attachments); Hydro -Blaster:; Hydro E'xcavat.i.ng ferclucli.tut hose work); Laser. Screed; All Locomotives, htl:p:!/w wta.illinois., o /idt)I/1_aws-R.ule3/CON\�13D/Rates/14-06.1un/C:OOK999`).lum 6/2/20t4 Cook County Prevailing Wage for June 2014 Page 6 of 8 Dinky; Off -Road Hauling Units (including articulating) Non Self -Loading Ejection Dump; Pump Cretes: Squeeze Cretes - Screw Type Pumps, Gypsum Bulker and Pump; Roller, Asphalt; Rotary Snow Plows; Rototi.11er., Seaman, etc., self-propelled; Self -Propelled Compactor; Spreader - Chip - Stone, etc.; Scraper - single/Twin Engine/Push and Pull; Scraper - Prime Mover. in Tandem {Regardless of Size); Tractors pulling attachments, Sheeps Foot, Disc, Compactor., etc.; Tug Boats. Class 3. Boilers; Brooms, All Power Propelled; Cement Supply Tender; Compressor, Common Receiver (2); Concrete Mixer (Two Bag and Over); Conveyor, Portable; Farm -Type Tractors Used for Mowing, Seeding, etc. Forklift Trucks; Grouting Machine; Hoists, Automatic; Hoists, All Elevators; Hoists, Tugger Single Drum; Jeep Diggers; Low Boys; Pipe Jacking Machines; Post -Hole Digger; Power Saw, Concrete Power. Driven; Pug Mills; Rollers, other than Asphalt; Seed and Straw Blower.; Steam Generators; Stump Machine; Winch Trucks with "A" Frame; Work Boats; Tamper. -Form -Motor Driven. Class 4. Air Compressor; Combination - Small Equipment Operator; Directional Boring Machine; Generators; Heaters, Mechanical; Hydraulic Power Unit {Pile Driving, Extracting, or. Drilling); Light Plants, All (1 through 5); Pumps, over. 3" (1 to 3 not to exceed a total of 300 ft.); Pumps, Well Points; Vacuum Trucks (excluding hose work); Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches. Class 5. Ski.dSteer Loader (all); Brick Forklifts; Oilers. Class 6. Field Mechanics and Field Welders Class 7. Dowell Machine with Air Compressor; Gradal.l and machines of .like nature. OPERATING ENGINEER - FLOATING Class 1. Craft Foreman; Master Mechanic; Diver/Wet Tender; Engineer; Engineer (Hydraulic Dredge). Class 2. Crane/Backhoe Operator; Boat Operator with towing endorsement; Mechanic/Welder.; Assistant Engineer (Hydraulic Dredge); Leverman (Hydraulic Dredge); Diver Tender. Class 3. Deck Equipment Operator, Machineryman, Maintenance of Crane (over 50 ton capacity) or Backhoe 11.15,000 lbs. or more); 'Pug/Launch Operator: Loader/Dozer and like equipment on Barge, Breakwater Wall, Slip/Dock, or Scow, Deck Machinery, etc. Class 4. Deck Equipment Operator, Machineryman/Fineman (4 Equipment Units or More); Off Road 'trucks; Deck Band, Tug Engineer., Crane Maintenance (50 Ton Capacity and Under) or Backhoe Weighing (115,000 pounds or. Less); Assistant Tug Operator. Class 5. Friction or LatLice Boom Cranes. SURVEY WORKER - Operated survey equipment including data collectors, G.P.S. and robotic instruments, as we.l.l as convent.i.onallevels and transits. TERRA'1,'!.O FINISHER The handl..ing Of sand, cement, warble chips, and al.l. Other materials that may be used by the Mosaic 're.rrazzo Mechanic, andthe mixing, grinding, grouting, cleaning and seal.i.nn of all Marble, Mosai_r., and 'Terra zze work, floor,.-,, base, stair;, and wainscoting by hand or pCu��lidoilLa�n�ti-Rules/(.ONMlilk 161es/14-00.1un/C00K9999.htm 6l /201 ! Cook County Prevailing Wage for June 2014 Page 7 of 8 machine, and in addition, assisting and aiding Marble, Masonic, and Terrazzo Mechanics. TRAFFIC SAFETY Work associated with barricades, horses and drums used to reduce lane usage on highway work, the installation and removal of temporary lane markings, and the installation and removal of temporary road signs. TRUCK DRIVER - BUILDING, HEAVY AND HIGHWAY CONSTRUCTION - EASY` & WEST Class 1. Two or three Axle Trucks. A -frame Truck when used for transportation purposes; Air Compressors and Welding Machines, including those pulled by cars, pick-up trucks and tractors; Ambulances; Batch Gate Lockers; Batch Hopperman; Car and Truck Washers; Carry-alls; Fork Lifts and Hoisters; Helpers; Mechanics Helpers and Greasers; Oil Distributors 2-man operation; Pavement Breakers; Pole Trailer, up to 40 feet; Power. [Mower. Tractors; Self-propelled Chip Spreader; Skipman; Slurry 'trucks, 2-man operation; Slurry Truck Conveyor Operation, 2 or 3 man; 'Teamsters; Unskilled Dumpman; and Truck Drivers hauling warning lights, barricades, and portable toilets on the job site. Class 2. Four axle trucks; Dump Crets and Adgetors under 7 yards; Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnapulls or Turnatrailers when pulling other than self -loading equipment or similar, equipment under 16 cubic yards; Mixer Trucks under 7 yards; Ready -mix Plant Hopper Operator, and Winch Trucks, 2 Axles. Class 3. Five axle trucks; Dump Crets and Adgetors 7 yards and over; Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnatrailers or turnapullls when pulling other than self: -loading equipment or similar equipment over 16 cubic yards; Explosives and/or Fission Material Trucks; Mixer Trucks 7 yards or over; Mobile Cranes while .in transit; Oil Distributors, 1-man operation; Pole Trailer, over 40 feet; Pole and Expandable Trailers hauling material over 50 feet long; Slurry trucks, 1-man operation; Winch trucks, 3 axles or more; Mechanic --Truck Welder and Truck Painter. Class 4. Six axle trucks; Dual-purpose vehicles, such as mounted crane trucks with hoist and accessories; Foreman; Master Mechanic; Self -loading equipment like P.B. and trucks with scoops on the front. Other Classifications of Work: For definitions of cl.assi E icat ions not otherwise set out, the Department generally has on file such definitions which are available. If a task to be performed is not subject to one of the classifications of pay set out, the Department will. upon being contacted state which neighboring county has such a classification and provide such rate, such rate being deemed to exist by reference in this document. If no neighboring county rate applies to the task, the Department shall undertake a special determination, such special determination being then deemed to have existed under this determination. .If a project requires these, or any classification not: listed, please contact: IDOL at 217-782-1.710 for wage rates or. clarifications. LANDSCAPING Landscaping work falls under the existing classifications for laborer, operating cngi.neer and truck, driver. The work performed by landscape ❑lantsman and landscape laborer is covered by the existing hllp:i/tatwet.illinois.guviidol%1_aws RuleslC:C)NA41:iI)/R;ucs/14-06.11.1n/C001<9999.1iim 6/2/2014 Cook County Prevailing Wage for June 2014 Page 8 of 8 classification of laborer. The work (regardless of equipment used or its classifications of operating engineer landscape truck drivers (regardless o covered by the classifications of tru performed by landscape size) .is covered by the . The work performed by f size of truck driven) ck driver. MATERIAL. TESTER 6 MATERIAL TESTER/INSPECTOR I AND II operators is Notwithstanding the difference in the classification title, the classification entitled "Material Tester I" involves the same job duties as the classification entitled "Material Tester./Inspector I". Likewise, the classification entitled "Material. Tester 1I" involves the same job duties as the classification entitled "Material. Tester/Inspector lI". h(rp:i/m-tvwv.ill14-06.1un/('O(:)IC9999-lltm 6I212.014 Du Page County Prevailing Wage for June 2014 Page 1 of 7 Du Page County Prevailing Wage for June 2014 (See exPla lalion of cc Ionia bendings at bottmn of rages) Trade Name RG TYP C Base FRMAN M-F>8 OSA OSH H/W Pensn Vac Trng ASBESTOS ABT-GEN ALI, 37.100 37.600 1.5 1.5 2.0 13.38 9.520 0.000 0.500 ASBESTOS ABT-MEC BLD 35.100 37.600 1.5 1.5 2.0 11.17 10.76 0.000 0.720 BOILERMAKER BLD 44.240 48.220 2.0 2.0 2.0 6.970 17.54 0.000 0.350 BRICK MASON BLD 41.580 45.740 1.5 1.5 2.0 9.700 12.80 0.000 1.040 CARPENTER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 CEMENT MASON ALL 38.500 40.500 2.0 1.5 2.0 12.16 16.25 0.000 0.430 CERAMIC TILE FNSHER BLD 34.810 0.000 2.0 1.5 2.0 10.20 7.830 0.000 0.640 COMMUNICATION TECH BLD 32.650 34.750 1.5 1.5 2.0 9.550 15.16 1.250 0.610 ELECTRIC PWR EQMT OP ALL 37.890 51.480 1.5 1.5 2.0 5.000 11.75 0.000 0.380 ELECTRIC PWR GRNDMAN ALL 29.300 51.480 1.5 1.5 2.0 5.000 9.090 0.000 0.290 ELECTRIC PWR LINEMAN ALL 45.360 51.480 1.5 1.5 2.0 5.000 14.06 0.000 0.450 ELECTRIC PWR TRK DRV ALL 30.340 51.480 1.5 1.5 2.0 5.000 9.400 0.000 0.300 ELECTRICIAN BLD 37.160 40.880 1.5 1.5 2.0 9.550 17.39 4.480 0.680 ELEVATOR CONSTRUCTOR BLD 49.900 56.140 2.0 2.0 2.0 12.73 13.46 3.990 0.600 FENCE ERECTOR NE ALL 34.840 36.840 1.5 1.5 2.0 12.86 10.67 0.000 0.300 FENCE ERECTOR W ALL 45.060 48.660 2.0 2.0 2.0 9.390 17.69 0.000 0.400 GLAZIER BLD 40.000 41.500 1.5 2.0 2.0 12.49 15.99 0.000 0.940 HT/FROST INSULATOR BLD 46.950 49.450 1.5 1.5 2.0 11.17 11.96 0.000 0.720 IRON WORKER E ALL 42.070 44.070 2.0 2.0 2.0 13.45 19.59 0.000 0.350 IRON WORKER W ALL 45.060 48.660 2.0 2.0 2.0 9.390 17.69 0.000 0.400 LABORER ALL 37.000 37.750 1.5 1.5 2.0 13.38 9.520 0.000 0.500 LATHER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.600 0.630 MACHINIST BLD 43.920 46.420 1.5 1.5 2.0 6.760 8.950 1.850 0.000 MARBLE FINISHERS ALI. 30.520 0.000 1.5 1.5 2.0 9.700 12.55 0.000 0.590 MARBLE MASON BLD 40.780 44.860 1.5 1.5 2.0 9.700 12.71 0.600 0.740 MATERIAL TESTER I ALI, 27.000 0.000 1.5 1.5 2.0 13.38 9.520 0.000 0.500 MATERIALS TESTER II ALL 32.000 0.000 1.5 1.5 2.0 13.38 9.520 0.000 0.500 MILLWRIGHT ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 OPERATING ENGINEER BLD 1. 46.100 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 2 44.800 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 3 42.250 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1..250 OPERATING ENGINEER BLD 4 40.500 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 5 49.850 50.100 2.0 2.0 2.0 1.6.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 6 47.100 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD '1 49.100 50.100 2.0 2.0 2.0 16.60 11.05 1..900 1.250 OPERATING ENGINEER HWY 1. 44.300 48.300 1.5 1..5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 2 43.750 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 3 41..700 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 4 40.300 48.300 1..5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 5 39.100 48.300 1.5 1.5 2.0 1.6.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 6 47.300 48.300 1.5 1.5 2.0 1.6.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 7 45.300 48.300 1.5 1..5 2.0 1.6.60 1.1.05 1.900 1..250 ORNAMNTL IRON WORKER E ALL 42.900 45.100 2.0 2.0 2.0 13.1.1 16.40 0.000 0,600 ORNAMNTL IRON WORKER W ALL 45.060 48.660 2.0 2.0 2.0 9.390 17.69 0.000 0.400 PAINTER ALL 40.980 42.980 1.5 1.5 1.5 :1.0.00 8.200 0.000 1..:.350 htip://\k'W\k'.illinuia.tov/idol/l.,axvs-Rules/CONMVD/Rates/14-0(i1un/1)1.1_PAGF9.III in 6/2/2014 Du Page County Prevailing Wage for June 2014 Page 2 of 7 PAINTER SIGNS BLD 33.920 38.090 1.5 1.5 1.5 2.600 2.710 0.000 0.000 PILEDRIVER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 PIPEFITTER BLD 41.200 43.200 1.5 1.5 2.0 9.750 17.59 0.000 1.710 PLASTERER BLD 41.250 43.760 1.5 1.5 2.0 9.700 13.08 0.000 0.980 PLUMBER BLD 41.200 43.200 1.5 1.5 2.0 9.750 17.59 0.000 1.710 ROOFER BLD 39.200 42.200 1.5 1.5 2.0 8.280 9.690 0.000 0.430 SHEETMETAL WORKER BLD 43.250 45.250 1.5 1.5 2.0 10.65 12.90 0.000 0.820 SPRINKLER FITTER BLD 49.200 51.200 1.5 1.5 2.0 10.75 8.850 0.000 0.450 STEEL ERECTOR E ALL 42.070 44.070 2.0 2.0 2.0 13.45 19.59 0.000 0.350 STEEL ERECTOR W ALL 45.060 48.660 2.0 2.0 2.0 9.390 17.69 0.000 0.400 STONE MASON BLD 41.580 45.740 1.5 1.5 2.0 9.700 12.80 0.000 1.040 SURVSY r E; -> NOT IN EFFECT 37.000 17.750 1.5 1.5 2.0 12.97 9.930 0.000 0.500 TERRAZZO FINISHER BLD 36.040 0.000 1.5 1.5 2.0 10.20 9.900 0.000 0.540 TERRAZZO MASON BLD 39.880 42.880 1.5 1.5 2.0 10.20 11.25 0.000 0.700 TILE MASON BLD 41.840 45.840 2.0 1.5 2.0 10.20 9.560 0.000 0.880 TRAFFIC SAFETY WRKR HWY 28.250 29.850 1.5 1.5 2.0 4.896 4.175 0.000 0.000 TRUCK DRIVER ALL 1 32.550 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.150 TRUCK DRIVER ALL 2 32.700 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.150 TRUCK DRIVER ALL 3 32.900 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.150 TRUCK DRIVER ALL 4 33.100 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.150 TUCKPOINTER BLD 40.950 41.950 1.5 1.5 2.0 9.700 11.93 0.000 0.630 Legend: RG (legion) TYP ('Pride Type - All, Highway, Hill l.d Ing, Float ing, Oil 6 Chi.p,Rl.vers) c (Class) Haso (lase nago Rate) FRMA14 (Foreman Rate) M-F>R (Or required for any hour. greater than R worked each day, Mon Lhruugh Fri. OSA (Overtime (OT) is required for. every hour worked wi Saturday) MI (Overtime is required for every hole: worked on Sunday and Holiday$) H/N ((Health 6 Welfare Insuranco) FCnyn (Pension) Vac (VJCa L10n) Trng ('training) Explanations DUPAGE COUNTY IRON WORKERS AND FENCE ERECTOR (WEST) - West of Route 53. The following list is considered as those days for which holiday rates of wages for work performed apply: New Years Day, Memorial Day, Fourth of July, Labor Day, 'Thanksgiving Day, Christmas Day and Veterans Day in sonic elassi f i.cat ions/counties. Generally, any of these holidays which fall. on a Sunday is celebrated on the following Monday. This then makes work performed on that Monday payable at the appropriate overtime rate for holiday pay. Common practice in a given local may alter certain days of cel.ebrati.on. If in doubt, please check with IDOL. EXPLANATION OF CLASSES ASBESTOS - GENERAL - removal of: asbestos material./mold and hazardous materials from any place i.n a building, including mechanical systems where those mechanical. systems are to be removed. This includes the removalof asbestos inater:i.al.s/mold and hazardous materials €row ducLwor.k or pipes i.n a bu:i.ldi.ng when the building i.s Co be demolished ht(p:J/twnev.illinOiS.�oviidol/1_alws-LZules/CONM.fa/hates/14-OCJun/loll PA(i1_?9.him 6!2/2014 Du Page County Prevailing Wage for ,tune 2014 Page 3 of 7 at the time or at some close future date. ASBEsTos - MECHANICAL - removal of asbestos material from mechanical systems, such as pipes, ducts, and boilers, where the mechanical systems are to remain. TRAFFIC SAFETY - work associated with barricades, horses and drums used to reduce lane usage on highway work, the installation and removal of temporary lane markings, and the installation and removal of temporary road signs. CERAMIC TILE FINISHER The grouting, cleaning, and polishing of all. classes of tile, whether for interior or exterior purposes, all burned, glazed or unglazed products; all composition materials, granite tiles, warning detectable tiles, cement tiles, epoxy composite materials, pavers, glass, mosaics, fiberglass, and all substitute materials, for tile made in tile -like units; all mixtures in tile .Like form of cement, metals, and other materials that are for and intended for use as a finished floor surface, stair treads, promenade roofs, walks, walls, ceilings, swimming pools, and all other places where tile is to form a finished interior or exterior. The mixing of all setting mortars including but not limited to thin -set mortars, epoxies, wall mud, and any other sand and cement mixtures or adhesives when used in the preparation, installation, repair, or maintenance of tile and/or similar materials. The handling and unloading of all sand, cement, lime, tile, fixtures, equipment, adhesives, or any other materials to be used in the preparation, installation, repair, or maintenance of tile and/or sim.i..lar. materials. Ceramic Tile Finishers shall fill all joints and voids regardless of method on all tile work, particularly and especially after installation of said the work. Application of any and all protective coverings to all types of the installations including, but not be limited to, all soap compounds, paper products, tapes, and all polyethylene coverings, plywood, masonite, cardboard, and any new type of products that may be used to protect tile installations, Blastrac equipment, and all floor scarifying equipment used in preparing floors to receive tile. The clean up and removal of al.l waste and materials. All demolition of existing tile floors and walls to be re -tiled. COMMUNICATIONS 'TECHNICIAN Low voltage installation, maintenance and removal of telecommunication facilities (voice, sound, data and video) including telephone and data inside wire, interconnect, terminal equipment, central. offices, PABX, f:.iber optic cable and equipment, micro waves, V-SAT, bypass, CATV, WAN (wide area networks), LAN (local area networks), and ISDN (integrated system digital. network), pulling of wire in raceways, but not the installation of raceways. MARBLE FINISHER Loading and unloading trucks, distribution of: all materials (all stone, sand, etc.), stocking of floors with material, performing al.l. rigging for heavy work, the handling of all material that may be needed for the installation of such materials, building of scaffolding, polishing if needed, patching, waxing of material if damaged, pointing up, caulking, grouting and cleaning of marble, holding water on diamond or Cor.borundum hlade or saw for setters cutting, use of: tub saw or any other saw needed for preparation of: material., drilling of holes for wires that anchor material. set by Setters, mixing up of: molding plaster for i.nst.all.ati.on of material, htlp://twww.illI-DlRates/14-06.1un/Dt) PA(3I:i9.litm 6/2/20)4 Du Page County Prevailing Wage for June 2014 Page 4 of 7 mixing up thin set for the installation of material, mixing up of sand to cement for the installation of material and such other work as may be required in helping a Marble Setter in the handling of all material in the erection or installation of interior marble, slate, travertine, art marble, serpentine, alberene stone, blue stone, granite and other stones (meaning as to stone any foreign or domestic materials as are specified and used in building interiors and exteriors and customarily known as stone in the trade), Carrara, sani.onyx, vitrol.ite and similar opaque glass and the laying of: all marble tile, terrazzo tile, slate tile and precast tile, steps, risers treads, base, or any other materials that may be used as substitutes for any of the aforementioned materials and which are used on interior and exterior which are installed .in a similar manner. MATERIAL TESTER I: Hand coring and drilling for testing of materials; field inspection of uncured concrete and asphalt. MATERIAL TESTER II: Field inspection of welds, structural steel, fireproofing, masonry, soil, facade, reinforcing steel, formwork, cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures. OPERATING ENGINEER - BUILDING Class 1. Asphalt Plant; Asphalt Spreader; Autograde; Backhoes with Caisson Attachment; Batch Plant; Benoto (requires Two Engineers); Boiler. and Throttle Valve; Caisson Rigs; Central Redi-Mix Plant; Combination Back Hoe Front End -loader Machine; Compressor and Throttle Valve; Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Conveyor ('Truck Mounted); Concrete Paver Over 27E cu. ft; Concrete Paver 27E cu. ft. and Under: Concrete Placer; Concrete Placing Boom; Concrete Pump (Truck Mounted); Concrete 'Tower; Cranes, All; Cranes, Hammerhead; Cranes, (GCI and similar Type); Creter Crane; Spider Crane; Crusher, Stone, etc.; Derricks, All; Derricks, Traveling; Formless Curb and Gutter Machine; Grader, Elevating; Grouting Machines; Heavy Duty Self -Propelled Transporter or Prime Mover; Highlift Shovels or Front Endloader 2-1/4 yd. and over; Hoists, Elevators, outside type rack and pinion and similar machines; Hoists, One, Two and Three Drum; Hoists, Two Tugger One Floor; Hydraulic Backhoes; Hydraulic Boom Trucks; Hydro Vac (and similar equipment); Locomotives, All; Motor Patrol.; Lubrication Technician; Manipulators; Pile Drivers and Skid Rig; Post Hole Digger; Pre -Stress Machine; Pump Cret:e.s Dual Ram; Pump Crete$: Squeeze Cretes-Screw Type Pumps; Gypsum Bulker and Pump; Raised and Blind Hole Drill; Roto Mill Grinder; Scoops - 'Tractor Drawn; Slip -Form Paver; Straddle Buggies; Operation of Tie Back Machine; Tournapull; Tractor with Boom and Side Boom; Trenching Machines. Class 2. Boilers; Broom, A].]. Power Propelled; Bulldozer.,; Concrete M.i.xer. (Two Bag and Over); Conveyor, Portable; Forklift Trucks; Hi.ghlift Shovels or. Front L"ndl.oaders under 2-1/4 yd.; Hoists, Automatic; Hoists, Inside Elevators; Hoists, Sewer Dragging Machine; Hoists, Tugger. Single Drum; Laser Screed; Rock Drill (Self -Propelled); Rock Drill (Truck Mounted); Rollers, All; Steam Generators; Tractors, All; Tractor Drawn Vibratory Roller; Winch Trucks with "A" Frame. Class 3. Air Compressor; Combination Small Equipment Operator; Generators; Heaters, Mechanical; Hoists, .inside El.evators (remodeling or renovation work); Hydraulic Poorer Units (Pile Driving, Extracting, and Drilling); Pumps, over 3" (1 to 3 notto exceed a total of 300 fit.); Low Boys; Pumps, Well. Points; Welding Machines (2 through 5); Winches, 4 Small. Electric Drill Winches. htlP:/AVV,AVJ llirlois ()0\//id()J/lA1vvs-R ules-WONM FID/Rafex/ I 4-06.1un/D1 i_11AG].-9.htm 6/2/2014 Du Page County Prevailing Wage for June 2014 Page 5 of 7 Class 4. Bobcats and/or other Skid Steer Loaders; Oilers; and Brick Forklift. Class 5. Assistant Craft Foreman. Class 6. Gradall.. Class 7. Mechanics; Welders. OPERATING ENGINEERS - HIGHWAY CONSTRUCTION Class 1.. Asphalt Plant; Asphalt Heater and Planer Combination; Asphalt Heater Scar.f..i.re; Asphalt Spreader.; Autograder/GOMACO or other similar type machines: ABG Paver; Backhoes with Caisson Attachment; Ballast Regulator; Belt Loader; Caisson Rigs; Car Dumper; Central Redi-Mix Plant; Combination Backhoe Front Endloader Machine, (1 cu. yd. Backhoe Bucket or over or with attachments); Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Paver over 27E cu. ft.; Concrete Placer; Concrete Tube Float; Cranes, all attachments; Cranes, Tower Cranes of all types: Creter Crane: Spider Crane; Crusher, Stone, etc.; Derricks, All; Derrick Boats; Derricks, Traveling; Dredges; Elevators, Outside type Rack & Pinion and Similar Machines; Formless Curb and Gutter Machine; Grader, Elevating; Grader, Motor Grader, Motor Patrol, Auto Patrol., Form Grader, Pull Grader, Subgrader; Guard Rail Post Driver Truck Mounted; Hoists, One, Two and Three Drum; Heavy Duty Self -Propelled Transporter or Prime Mover; Hydraulic Backhoes; Backhoes with shear attachments up to 40' of boom reach; Lubrication Technician; Manipulators; Mucking Machine; Pile Drivers and Skid Rig; Pre -Stress Machine; Pump Cretes Dual Ram; Rock Drill - Crawler or Skid Rig; Rock Drill - Truck Mounted; Rock/Track Tamper; Roto Mill Grinder.; Slip -Form Paver; Snow Melters; Soil Test Drill. Rig (Truck Mounted); Straddle Buggies; Hydraulic Telescoping Form (Tunnel); Operation of Tieback Machine; Tractor Drawn Belt Loader; Tractor Drawn Belt- Loader (with attached pusher - two engineers); 'tractor with Boom; Tractaire with Attachments; Traffic Barrier Transfer Machine; Trenching; Truck Mounted Concrete Pump with Boom; Raised or Blind Hole Drills (Tunnel Shaft); Underground Boring and/or. Mining Machines 5 ft. in diameter and over tunnel, etc; Underground Boring and/or Mining Machines under 5 Pt. in diameter; Wheel Excavator; Widener (APSCO). Class 2. Batch Plant; Bituminous Mixer; Boiler and Throttle Valve; Bulldozers; Car Loader Trailing Conveyors; Combination Backhoe Front Endloader Machine (Less than 1 cu. yd. Backhoe Bucket or over or with attachments); Compressor and Throttle Valve; Compressor, Common Receiver (3); Concrete Breaker. or Hydro Hammer.; Concrete Grinding Machine; Concrete Mixer or Paver 7S Series to and including 27 cu. ft.; Concrete Spreader; Concrete Curing Machine, Burlap Machine, Belting Machine and Sealing Machine; Concrete Wheel. Saw; Conveyor Muck Cars (Haglund or Similar. Type); Drills, All; Finishing Machine - j Concrete; Hi.ghl.i.ft Shovels or Front Endloader; Hoist - Sewer Dragging Machine; Hydraulic Boom Trucks (A.11 Attachments); Hydro -Blaster; Hydro Excavating (excluding hose work); Laser Screed; All Locomotives, Dinky; Off: -Road Hauling Units (including articulating) Non Self.' -Loading Ejection Dump; Pump Cretes: Squeeze Cretes - Screw Type Pumps, Gypsum Balker and Pump; Roller, Asphalt-; Rotary Snow Plows; Rototi.11er, Seaman, etc., self -propelled; Sel. f-Propel led -Compactor; Spreader. - Chip - Stone, etc.; Scraper - Single/Twin Engine/Push and Pull.; Scraper - Prime Mover .in Tandem (Regardless of: Size); Tractors pulling attachments, Sheeps Fool:., D.sr, COIrIpaCter, etr...; Tug Boats. Class 3. Boilers; Brooms, All Power. Propelled; Cement Suppl__y Tender; Compressor., Common Recei.ve_r (2); Concrete Mixer (Two Bag and Over); h(i.p://w'vvty. ill i nois. pov/idol/Laws-R ules/CON M M/Rates/ 14-06J U11/1)t! _ PA079.hf m 6/2/2014 Du Page County Prevailing Wage for June 2014 Page 6 of 7 Conveyor, Portable; Farm -Type Tractors Used for Mowing, Seeding, etc. Forklift Trucks; Grouting Machine; Hoists, Automatic; Hoists, All Elevators; Hoists, Tugger Single Drum; Jeep Diggers; Low Boys; Pipe Jacking Machines; Post -Hole Digger; Power Saw, Concrete Power Driven; Pug Mills; Rollers, other than Asphalt; Seed and Straw Blower; Steam Generators; Stump Machine; Winch Trucks with "A" Frame; Work Boats; Tamper -Form -Motor Driven. Class 4. Air Compressor, Combination - Small Equipment Operator; Directional Boring Machine; Generators; Heaters, Mechanical; Hydraulic Power Unit (Pile Driving, Extracting, or Drilling); Light Plants, All 0. through 5); Pumps, over 3" (1 to 3 not to exceed a total of 300 ft.); Pumps, Well Points; Vacuum Trucks (excluding hose work); Welding Machines (2 through 5); Winches, 4 Small. Electric Drill. Winches. Class 5. SkidSteer Loader (all); Brick Forklifts; Oilers. Class 6. Field Mechanics and Field Welders Class 7. Dowell Machine with Air. Compressor; Gradall and machines of like nature. SURVEY WORKER - Operated survey equipment including data collectors, G.P.S. and robotic instruments, as well as conventional levels and transits. TRUCK DRIVER - BUILDING, HEAVY AND HIGHWAY CONSTRUCTION Class 1. Two or three Axle Trucks. A -frame Truck when used for transportation purposes; Air Compressors and Welding Machines, including those pulled by cars, pick-up trucks and tractors; Ambulances; Batch Gate Lockers; Batch Hopperman; Car and Truck Washers; Carry-alls; Fork Lifts and Hoisters; Helpers; Mechanics Helpers and Greasers; Oil Distributors 2-man operation; Pavement Breakers; Pole Trailer, up to 40 feet; Power Mower Tractors; Self-propelled Chip Spreader; Skipman; Slurry Trucks, 2-man operation; Slurry Truck Conveyor Operation, 2 or 3 man; Teamsters; Unskilled Dumpman; and Truck Drivers hauling warning lights, barricades, and portable toilets on the job site. Class 2. Four axle trucks; Dump Crets and Adgetors under 7 yards; Dumpsters, Track Trucks, Eucl.ids, Hug Bottom Dump Turnapul.ls or Turnatrai.lers when pulling other than self -loading equipment or si.mi.l.ar equipment under 16 cubic yards; Mixer Trucks under 7 yeards; Ready -mix Plant Hopper Operator, and Winch Trucks, 2 Axles. Class 3. Five axle trucks; Dump Crets and Adgetors 7 yards and over; DWIIpstP.rs, Track Trucks, Euclids, Hug Bottom Dump Tur.natrailer.s or turnapull.s when pulling other than ,self -loading equipment or similar equipment over 7.6 cubi.c yards; Explosives and/or Fission Material Trucks; Mixer. Trucks 7 yards or over.; Mobile Cranes while in transit; Oil Distributors, 1-man operation; Pole Trailer, over 40 feet; Pole and Expandable Trailers hauling material over 50 feet long; Slurry trucks, 1-man operation; Winch trucks, 3 axles or more; Mechanic --Truck Welder, and Truck Painter. Class 4. Six axle trucks; Dual-purpose vehicles, such as mounted crane trucks with hoist and accessories; Foreman; Master. Mechanic; Self -loading equipment like P.13, and trucks with scoops on the front. hltp://ww w.illinois.gov/idol/1,a s-P.ulesiC'ON�4fiD1Ralcsll4-O(iJun!Dl.i PAG1=9.Ilrm 002014 Du Page County Prevailing Wage for June 2014 Page 7 of 7 TERRAZZO FINISHER The handling of sand, cement, marble chips, and all other materials that may be used by the Mosaic Terrazzo Mechanic, and the mixing, grinding, grouting, cleaning and sealing of all Marble, Mosaic, and Terrazzo work, floors, base, stairs, and wainscoting by hand or machine, and in addition, assisting and aiding Marble, Masonic, and Terrazzo Mechanics. Other Classifications of Work: For definitions of classifications not otherwise set out, the Department generally has on file such definitions which are available. If a task to be performed is not subject to one of the classifications of pay set out, the Department will upon being contacted state which neighboring county has such a classification and provide such rate, such rate being deemed to exist by reference in this document. If no neighboring county rate applies to the task, the Department shall undertake a special determination, such special determination being then deemed to have existed under this determination. If a project requires these, or any classification not listed, please contact IDOL at 217-782-1710 for wage rates or clarifications. LANDSCAPING Landscaping work falls under the existing classifications for laborer, operating engineer and truck driver. The work performed.by landscape plantsman and landscape laborer is covered by the existing classification of laborer. The work performed by landscape operators (regardless of equipment used or its size( is covered by the classifications of operating engineer. The work performed by landscape truck drivers (regardless of size of truck driven) is covered by the classifications of truck driver. MATERIAL TESTER 6 MATERIAL TESTER/INSPECTOR I AND II Notwithstanding the difference in the classification title, the classification entitled "Material Tester I" involves the same job duties as the classification entitled "Material Tester/Inspector I" Likewise, the classification entitled "Material Tester II" involves the same job duties as the classification entitled "Material Tester/Inspector If". hi117:/hvww.illinois.rov/idol/La \s-Rules/CO\�4113!Rrltesll4-OGJun/DU PAGIS').hini 6/2/2014 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO.24-13 DESIGNATING A DIRECTOR AND AN ALTERNATE DIRECTOR TO THE NORTHWEST MUNICIPAL CONFERENCE FOR THE VILLAGE OF ELK GROVE VILLAGE (NWMC) NOW THEREFORE BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Cook and DuPage Counties, Illinois: Section 1: That the Mayor and Board of Trustees of the Village of Elk Grove Village hereby designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference and James P. Petri, Raymond R. Rummel, Mathew J. Roan and Maggie Jablonski as Alternate Directors to the Northwest Municipal Conference, for terms beginning June 17, 2014. Section 2: That this Resolution shall be in full force and effect from and after its passage, approval and publication form in the manner provided by law. VOTE: AYES: PASSED this day of NAYS: ABSENT: APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk PUBLISHED this day of ResNWNIC2GU _ 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 2014 in pamphlet form. ORDINANCE NO. AN ORDINANCE AMENDING SECTION 8-12A-IE AND SECTION 8-12A-2C OF CHAPTER 12 ARTICLE A PROCEDURE FOR SUBDIVISION APPROVAL OF THE VILLAGE CODE BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Section 8-12A-1E is amended by deleting the following language: "and Judiciary, Planning and Zoning Committee of the Village." Section 2: That Section 8-12A-2C be amended by deleting therefrom paragraph 6 and renumbering existing paragraphs 7 and 8 to 6 and 7 respectively. Section 3: That this ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk nrd.IPZsuht i, wan V�\ AGENDA REGULAR VILLAGE BOARD MEETING July 15, 2014 5:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Manuel Borg, St. Nicholas Episcopal Church) 3. APPROVAL OF MINUTES OF June 17, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: June 30, 2014 $1,371,588.16 July 15, 2014 $1,164,656.81 6. CONSENT AGENDA a. Consideration of a request from Prairie Lake School, 404 E. Devon Avenue, to waive permit fees for the construction of a shed in the amount of $25. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request (attached) from the Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive FY2014-15 business license fees in the amount of $300. (Prince of Peace United Methodist Church is seeking a waiver ofFY2014-15 business license fees for a carnival/circus license ($100), food caterer license ($100), and a general retail business license ($100) related to the Church's annual Pumpkin Patch and Pumpkinfest. (it has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) c. Consideration of a request to contribute dues to the Chicago Metropolitan Agency for Planning for Fiscal Year 2015 in the amount of $317.12. Page 1 of 7 V (The Chicago Metropolitan Agency for Planning (CMAP) provides a regional approach towards the development of strategies pertaining to the growth in transportation, housing, economic development, and natural resources. (CMAP receives the majority of its funding through Federal sources which require a local match. (Adequate funds are budgeted in the General Fund.) d. Consideration of a request from Meet Chicago Northwest convention bureau for payment of annual dues for Fiscal Year 2014-15 in the amount of $93,279. (The annual dues rate is based on 10% of the 4% hotel/motel taxes collected. (The Village collected $1,399,187 in hotel/motel tax revenues in FY 2013-14, an increase of $1 10,579 or 8.5% from the prior year and the highest level in the last five years. (Compared to last year, this year's distribution to the Meet Chicago Northwest increased by $7,372. (A report from the Director of Finance, recommending approval, is attached.) e. Consideration of request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Centi Illinois for a Special Use at 1550 Higgins Road: (Centi Illinois is seeking permission for a Special Use to operate a church at 1550 Higgins Road. (A date for the Public Hearing has not been established.) f. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a petition by the Village of Elk Grove Village for various Text Amendments to the Zoning Code. (The Village is seeking various text amendments for the purpose of updating the Village's Zoning Code. (A date for Public Hearing has not been established.) g. Consideration to award a purchase contract through the SPC joint purchasing contract to Currie Motors of Frankfort, IL, for the purchase of one (1) Ford F-450 dump truck with plow and salt spreader in the amount of $62,419 from the Capital Replacement Fund. (The Public Works Department is replacing one (1) dump truck having excessive age and mileage. (The 2015 Ford F-450 dump truck with plow and salt spreader is available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder, Currie Motors of Frankfort, IL. (Adequate funds are budgeted in the Capital Replacement Fund. (A report from the Director of Public Works, recommending approval, is attached.) h. Consideration to waive the formal bidding process and award a contract to Midco Systems of Burr Ridge, IL for the purchase of a Digital Video Recorder (DVR) in the amount of $28,800. (The three digital recorders currently in service have reached their life expectancy, are no longer supported by the manufacturer and have accumulated over $5,000 in maintenance Page 2 of 7 costs since 2012. (This single DVR would replace the three currently in service. (The Village currently utilizes Midco for its security proximity cards and cameras. (The DVR system provided by Midco contains proprietary software that permits seamless integration with the current system. (A report from the Chief of Police, recommending approval, is attached.) Consideration to award a professional services contract to Energenecs, Inc. of Cedarburg, WI to replace components in the water Supervisory Control And Data Acquisition (SCADA) system in the amount of $153,415. (The water SCADA system was installed in 1999 for Y2K compliance. Several of the components have not been manufactured for a number of years and the pool of available replacement stock has been depleted. Replacement of those components at this time is required to ensure the continued reliable operation of the water system. (Energenecs, Inc. is the successor company to Kamp -Synergy which has been the Village's SCADA integrator since the Village went to Lake Michigan as a water supply. Energenecs and Kamp previously have satisfactorily provided SCADA consulting services to the Village. (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration of the following items related to the closing of the Fiscal Year 2014 Budget and amendments to the adopted Fiscal Year 2015 Budget: • Amend the Fiscal Year 2015 Budget for the carryover of bond proceeds and outstanding encumbrances from the Fiscal Year 2014 Budget for a total amount of $46,322,579; • Increase Fiscal Year 2014 General Fund revenues by $1,346,143 and Fiscal Year 2014 General Fund expenditures by $1,346,143 related to the implementation of the Electric Use Tax in December 2013; • Approval of an interdepartmental transfer in the amount of $24,000 from the Finance Department to the MayorNillage Board to cover Fiscal Year 2014 expenditures; • Increase the Fiscal Year 2014 Devon/Rohlwing Redevelopment Fund in the amount of $7,700 to cover additional expenses; and • Increase the Fiscal Year 2014 Busse/Elmhurst Redevelopment Fund in the amount of $97,436 to cover expenses related to the implementation of the Busse/Elmhurst TIF in Fiscal Year 2014. (This is the fifteenth year that the Village has rolled unfilled purchase orders for goods and services into the new fiscal year budget. The amount of outstanding purchase orders from the Fiscal Year 2014 Budget totals $46,322,579. (Unexpended 2013 General Obligation Bond proceeds are being carried forward in the amount of $36,756,198. (The majority of items being carried forward are ongoing or planned bond proceed projects in the Water/Sewer Fund and Capital Projects Fund. (increasing the budget at this time ensures that the Village's financial operations remain compliant with Illinois budgetary statutes and generally accepted accounting principles. Page 3 of 7 (A report from the Director of Finance, recommending approval, is attached.) k. Consideration to adopt Ordinance No. 3384 granting a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit the construction of a six foot (6) high fence extending approximately twenty-six feet (26') beyond the nearest front comer of the principal structure on the adjacent single-family residential lot for property located at 1878 Hawk Lane. (The Mayor and Board of Trustees concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation. (This item was previously discussed at the June 17, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 1. Consideration to adopt Resolution No. 26-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 180 Martin Lane. (The Law Offices of Samoff & Baccash, on behalf of PinMart Inc. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 180-182 Martin Lane. (The Applicant intends on purchasing the building and use it for their own operations consisting of light assembly, warehousing, distribution, and intemet sales of recognition pins and jewelry. (Being a web -based company, the Applicant sells in all fifty states and internationally. Currently, the Applicant collects sales tax for orders shipped within Illinois. (The Applicant will be moving to Elk Grove Village from Mount Prospect. This includes twenty-five jobs with plans to add an additional three to six full time employees. (The building at 180-182 Martin Lane is roughly 10,000 square feet and has been 100% vacant since August of 2012. (The applicant has allotted $313,000 for both exterior and interior improvements: (Planned improvements for the exterior include: Front fayade: install stucco accents & finishes; replace wood shingle mansard, paint exterior window frames & install additional single pane storm windows; install lighting & lighting accents to front faVade; and install signage either on fagade or in front lawn/landscape. (Landscaping enhancements include the removal of overgrown and poorly placed shrubs & trees; as well as the installation of new sod shrubs, plants, and walkways. (Exterior maintenance & repairs include tuck pointing; repairs to the asphalt parking and driveways; installation of new downspouts; repair/replacement of exterior overhead doors & service doors; and replacement of four HVAC rooftop units. (Interior build out includes demolition of 60% of the interior; construction of a 5,000 sq. ft. office and 5,000 sq. ft. of fulfillment space; renovation of four bathrooms, and construction of a new lunchroom. (The Class 6B classification is designed to encourage industrial development throughout. Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate Page 4 of 7 expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site meets the eligibility requirements set forth by Cook County in the Class 6B Eligibility Bulletin as it involves occupation of an abandoned building for less than twenty- four (24) months continuous vacancy with a purchase and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) m. Consideration to adopt Resolution No. 27-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 700 Morse Avenue. (The Law Offices of Liston and Tsantilis on behalf of their client Express Line Corporation (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 700 Morse Avenue. (The Applicant intends on purchasing the building and using it for their operations consisting of freight forwarding. (Express Line has been in the Village for eight years located at 1401 Howard Street in a 9,838 square foot building. (Because of its growing business, Express Line can no longer remain at its current location. (Express Line intends to relocate its current workforce of eight and hire two additional employees. (The building at 700 Morse Avenue is approximately 25,287 square feet and has been vacant since December of 2013. (Planned Improvements include: Installation of two new fabric awnings at the main entrance and the Will Call entrance, and repainting both dock doors on the west side of the building. (Removal of all dead landscaping, including four dead trees, and replace with new trees and perennials. Additionally, applicant will install new shrubs to shield parking lot on both the east and west side of the driveway. (Applicant will also install a new monument sign and building fapade sign. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site meets the eligibility requirements set forth by Cook County in the Class 6B Page 5 of 7 Eligibility Bulletin as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Electronic Cigarettes b. Temporary Business Signage 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson Page 6 of 7 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MIDSUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 14-5 - Public Hearing to consider a petition for a variation from the ' provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 346 Birchwood Avenue. (PH 7-3-2014) b. ZBA Docket 14-6 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 1265 Dover Lane. (PH 7-24-2014) c. ZBA Docket 14-7 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of principal structures within the industrial zoning district. (PH 7-24-2014) 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS a. Village Attorney -prepare the necessary documents for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts for the property located at 1878 Hawk Lane. 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 Village.of Elk Grove Accounts Payable Month -End Warrant 06/30/2014 VENDOR NAME DESCRIPTIONS DESC 2 AMOUNT P. 1 1013201-422.63-02 A-CARR'S CARSTAR/STEVE WARNIMONT JINSURED REPAIR 1,732.20 2 VARIOUS ACCESS ONE, INC TELEPHONE REGULAR 1,060.38 3 1011801-408,62-00 ARTHUR J GALLAGHER RISK MGMT PURCHASED INSURANCE 1,020.00 4 1011801-408.32-01 AT&T TELEPHONE REGULAR 62.99 5 VARIOUS BENISTAR/HARTFORD PREMIUMS JULY 14 16,765.13 6 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS MAY 14 244.121.85 7 3013201-460.81-00 CHICAGO TITLE & TRUST PROPERTY PURCHASE 300 E DEVON, 150 LIONS DRIVE 761,500.00 8 VARIOUS COMCAST CABLE SERV AGREEMENT/CABLE, SECURITY MONITORING SVC 901 WELLINGTON AVE 73.70 9 6012204-482.77-00 ICURRIE MOTORS 2014 FORD INTERCEPTOR 11,136.00 10 2101704-407.69-07 E-VERGENT.COM, LLC T-1 LINES 289.00 11 VARIOUS FORT DEARBORN LIFE INSURANCE CO LIFE INSURANCE PREMIUM MAY/JUNE 2014 10,855.99 12 VARIOUS HOME DEPOT CREDIT SERVICES MAIN SUPPLIES/BLDGS & EOPT. SMALL TOOLS, OPER SUPPLIES, 1,254.16 13 1011701-407.41-00 ICMA MEMBERSHIP RENEWALS ICMA MEMBERSHIP M. JABLONSKI 588.00 14 1011701-407,41-00 IL CITY/COUNTY MANAGERS ASSN MEMBERSHIPS VM/DVM/AVM 825.00 15 1011102-401.41-00 IL STATE BAR ASSOCIATION MEMBERSHIP G.KNICKERBOCKER 370.00 16 VARIOUS JP MORGAN CHASE/PROC CARD PROC CARD/SEE ATTACHED 72,676.76 17 1012205412.42-00 KENNETH YOUNG CENTER TRAINING CLASS LINDA BLAIR 35.00 18 1010000-223,13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE MAY 2014 436.98 ' 19 1011101-401.69-04 MURRAY WEINER D/B/A ENTERTAINMENT MANAGEMENT GROUP 2014 MID SUMMER CONCERTS 155,000.00 20 1010000-121,04-00 PITNEY BOWES POSTAGE BY PHONE POSTAGE REFILL METER #1360957 4,500.00 21 2064104-430.69-08 POWELL TREE CARE, INC. EAB TREE REMOVAL PROGRAM 9,767A5 22 1011101-401.69-00 ROTARY CLUB OF ELK GROVE ROTARY FEST 2014 15,000.00 23 VARIOUS SYMETRA PREMIUMS JUNE 14 59,950.80 24 5013302481.22-00 UNDERGROUND PIPE & VALVE CO OPER SUPPLIES 900.00 25 VARIOUS VISION INTERNET PROVIDERS, INC. WEB HOSTING MONTHLY FEE, PROF ERV/ADDENDUM 1,512,50 26 1013201-422,63-02 WARNIMONT, STEVEN INSURED REPAIRS 154.27 4 1,371,588.16 ' Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 05/6/2014 through 0610412014 (May 20141 CHRISTINE TROMP 7063 HILTON MARQUETTE HOTEL 3504 HILTON HOTELS 674.97 $674.97 RAYMOND RUMMEL 7103 EAGLE RIDGE RESORT 7011 LODGING -HOTELS, MOTELS 233.34 NIU OUTREACH 8220 COLLEGES, UNIVERSITIES. PROFESSIONAL SCHOOLS 250.00 $483.34 CATHERINE MIARNOWSKI 7145 CHICAGO TRIB SUBSCRIPT 5968 CONTINUITY/SUBSCRIPTION MERCHANT 127.98 FLASHLIGHTDISTRIBUTOR 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 392.56 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 CHICAGO TRIB SUBSCRIPT 5968 CONTINUITY/SUBSCRIPTION MERCHANT 494.00 COMCASTCHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 SUN TIMES CIRC 5968 CONTINUITY/SUBSCRIPTION MERCHANT 213.20 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 ILLINOIS PUBLIC HEALTH 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 100.00 AMAZON MKTPLACE PMTS 5942 BOOK STORES 43.90 DIVE RESCUE INTERNATIO 8299 SCHOOLS AND EDUCATIONAL SERVICES 503.00 $2,316.38 POLICE DEPT SUPPORT SVCI 7194 TLO TRANSUNION 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA PROCESS 94.00 LEXISNEXIS RISK MGT 5994 NEWS DEALERS & NEWSSTANDS 50.00 DASH MEDICAL GLOVES 5047 MEDICAL DENTAL SUPPLIES 43.90 DASH MEDICAL GLOVES 5047 MEDICAL DENTAL SUPPLIES 43.90 RAVEN CONCEALMENT SYST 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 296.41 IN *ALLIED CLEANING SE 7349 CLEANING & MAINTENANCE 250.00 PJS CAMERA AND PHOTO 5946 CAMERA AND PHOTOGRAPHIC SUPPLY STORES 3.19 PJS CAMERA AND PHOTO 5946 CAMERA AND PHOTOGRAPHIC SUPPLY STORES - 48.45 IN'ALLIED CLEANING BE 7349 CLEANING & MAINTENANCE 250.00 TLO TRANSUNION 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA PROCESS 58.00 $1.137.86 POLICE DEPT SUPPORT SVC2 7228 DARECATALOGCOM 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 44.00 $44.00 JUDY KEEGAN 4162 BLOOMING FLOWERS INC 5992 FLORISTS 109.95 METRA ITASCA 4111 LOCAL/SUBURBAN COMMUTER PASSANGER TRANSPORTATION 10.50 JAROSCH BAKERY, INC. 5462 BAKERIES 27.00 BLOOMING FLOWERS INC 5992 FLORISTS (59.95) BLOOMING FLOWERS INC 5992 FLORISTS (109.95) JEWEL 83220 5411 GROCERY STORES, SUPERMARKETS 12.48 ST JUDE INTERNET DNTN 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 75.00 7-ELEVEN 30126 5542 AUTOMATED FUEL DISPENSERS 36.29 HYATT HOTELS MILWAUKEE 3640 HYATT HOTELS 183.01 SO *ACCENT LEARNING AN 8999 PROFESSIONAL SERVICES 16,00 HILTON HOTELS.. 3504 HILTON HOTELS ., - 1,041.75 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 26.70 $1,367.78 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 05/6/2014 through 06104/2014 (May 2014) ENGINEERING DEPARTMENT 9450 CRAIN S CHICAGO BUSINE 5968 CONTINUITY/SUBSCRIPTION MERCHANT SIUE EMARKET 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS AMERICAN PUBLIC WORKS 5969 OTHER DIRECT MARKETERS AMERICAN PUBLIC WORKS 5969 OTHER DIRECT MARKETERS AMERICAN 00123902493340 3001 AMERICAN AIRLINES IAEI 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS AMERICAN PUBLIC WORKS 5969 OTHER DIRECT MARKETERS AMERICAN PUBLIC WORKS 5969 OTHER DIRECT MARKETERS VITO P SAMMARCO 6603 AUTOMATIC APPLIANCE PA 5722 HOUSEHOLD APPLIANCE STORES COSTCO.COM 'ONLINE 5399 MISCELLANEOUS GENERAL MERCHANDISE MICHAEL P OHARA 7669 NOR'NORTHERN TOOL WEATHERTECH MACNEIL ABC AUTOMOTIVE ELE AMAZON.COM ROSS ROWE 4041 ALLIANCE FOR COMMUNITY B 8 H PHOTO-VIDEO.COM B 8 H PHOTOVIDEO.COM B 8 H PHOTO-VIDEO.COM B 8 H PHOTO-VIDEO.COM RICHARD MIKEL 3412 MARRIOTT 33783 CRYSTAL SHELL OIL 5127416000PS INTL ASSOC OF FIRE CHI CROSS COUNTRY EDUCATIO PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL PARAMEDIC LIC RENEWAL 5251 HARDWARE STORES 5533 AUTOMOTIVE PARTS 8 ACCESSORIES 5533 AUTOMOTIVE PARTS 8 ACCESSORIES 5942 BOOKSTORES 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 5969 OTHER DIRECT MARKETERS 5969 OTHER DIRECT MARKETERS 5969 OTHER DIRECT MARKETERS 5969 OTHER DIRECT MARKETERS 3509 MARRIOTT HOTELS 5542 AUTOMATED FUEL DISPENSERS 8699 MEMBERSHIP ORGANIZATIONS 8299 SCHOOLS AND EDUCATIONAL SERVICES 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 35.00 15.00 35.00 70.00 513.00 102.00 35.00 20.00 $826.00 17.98 713.18 $731.16 261.87 74.62 370.00 96.88 $803.37 50.00 1,038.93 1,357.95 1,265.38 66.42 $3,778.68 1,406.85 43.81 (200.00) 199.00 41.75 41.75 41.75 41.75 41.75 41.75 41.75 41.75 41.75 41.75 $1,867.16 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 05/612014 through 0610412014 (May 2014) DEBBIE WEBER 9046 JEWEL 03220 5411 GROCERY STORES, SUPERMARKETS 23.01 COACH'S CORNER 5812 EATING PLACES, RESTAURANTS 34.44 BUONA BEEF ITASCA 5814 FAST FOOD RESTAURANTS 37.74 EMT LICENSE RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 21.75 PEAPOD CHINESE REST 5812 EATING PLACES, RESTAURANTS 49.35 EMT LICENSE RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 21.75 EMT LICENSE RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 21.75 EMT LICENSE RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 21.75 EMT LICENSE RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 21.75 $253.29 DONNA MOWERS 6180 BLOOMING FLOWERS INC 5992 FLORISTS 309.95 JEWEL 03220 5411 GROCERY STORES, SUPERMARKETS 199.60 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 25.49 TASTY CATERING 5811 CATERERS 478.50 $1.013.64 JOSHUA M. GRODZIN 3637 IEDC ONLINE 8699 MEMBERSHIP ORGANIZATIONS 365.00 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 499.00 K M PRINTING 2741 MISCELLANEOUS PUBLISHING AND PRINTING 473.15 INFUSIONSOFT 7392 MANAGEMENT, CONSULTING AND PUBLIC RELATIONS 2,198.00 FEDEXOFFICE 00006338 7338 QUICK COPY AND REPRODUCTION SERVICES 537.30 CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTION MERCHANT 55.00 LEGACY PARKING COMPANY 7523 AUTOMOBILE PARKING LOTS AND GARAGES 28.00 EB *MEET CHICAGO NORTH 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 125.00 EB'MEET CHICAGO NORTH 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 25.00 EB *MEET CHICAGO NORTH 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 25.00 IEDC ONLINE 8699 MEMBERSHIP ORGANIZATIONS 165.00 RADISSON BILL MOA 3583 SAS HOTELS 363.40 $4,878.66 STEVE SCHMIDT 8696 SHELL OIL 574410301QPS 5542 AUTOMATED FUEL DISPENSERS 63.00 $63.00 POLICE DEPT SUPPORT SVC3 8729 FORCE SCIENCE INSTITUT 7392 MANAGEMENT, CONSULTING AND PUBLIC RELATIONS 750.00 BLACK STEER CHARHOUSE 5812 EATING PLACES, RESTAURANTS 51.14 $801.14 POLICE DEPT FIELD SVCS 2 6041 ONE EYED LIZZY'S 5812 EATING PLACES, RESTAURANTS 13.82 SAVANNAH MARRIOTT RIVE 3509 MARRIOTT HOTELS 154.47 BUFFALO WILD WINGS 027 5812 EATING PLACES, RESTAURANTS 12.00 LONGHORN STEAK00053116 5812 EATING PLACES, RESTAURANTS 19.00 IGUANAS SEAFOOD RESTAU 5812 EATING PLACES, RESTAURANTS 8.87 IGUANAS SEAFOOD RESTAU 5812 EATING PLACES, RESTAURANTS - 8.87 IGUANAS SEAFOOD RESTAU 5812 EATING PLACES, RESTAURANTS (8.87) SOUTHERN SOUL BARBE 5812 EATING PLACES, RESTAURANTS 18.90 UNITED 01626077188396 3000 UNITED AIRLINES 25.00 BUFFALO WILD WINGS 027 5812 EATING PLACES, RESTAURANTS 16.95 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 061512014 through 06/0412014 (May 2014) BURGER KING 414913 5814 FAST FOOD RESTAURANTS ENTERPRISE RENT -A -CAR 3405 ENTERPRISE RENT -A -CAR MICROLON 5085 INDUSTRIAL SUPPLIES BAG -A -NUT LLC 5599 MISCELLANEOUS AUTOMOTIVE DEALERS STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY THE HOME DEPOT 96701 5200 HOME SUPPLY WAREHOUSE STORES BROWNELLS INC 5969 OTHER DIRECT MARKETERS SIGNATURE CLEANERS 7216 DRY CLEANERS ED MAY 7704 NETWORK SOLUTIONS, LLC FRONTIER COMPUTER CORP POLICE DEPT FIELD SVCS 1 1708 SUBWAY 00208736 RAMADA SPRINGFIELD N MARATHON OIL 102970 ER MARATHON OIL 102970 ER INTUITIVE CONTROL MARATHON PETROU36699 MARATHON OIL 102970 ER MARATHON OIL 102970 ER GRISSOM C STORE ARBYS #1698 MARATHON OIL 102970 ER MCDONALD'S F33153 MCDONALD'S F33153 ITS MR WEENIE TIME MARATHON OIL 102970 ER MARATHON PETR0036699 MARATHON OIL 102970 ER MARATHON OIL 102970 ER GALLAHAN KWIK MART Q39 WENDY'S 921 PETCO 690 63506984 BURGER KING #13830 007 WAL-MART #1897 WM SUPERCENTER #1897 WAL-MART #1897 WAL-MART #1697 5969 OTHER DIRECT MARKETERS 5732 ELECTRONIC SALES 5814 FAST FOOD RESTAURANTS 3637 RAMADA INNS 5541 SERVICE STATIONS 5542 AUTOMATED FUEL DISPENSERS 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 5541 SERVICE STATIONS 5541 SERVICE STATIONS 5542 AUTOMATED FUEL DISPENSERS 5499 MISCELLANEOUS FOOD STORES 5814 FAST FOOD RESTAURANTS 5542 AUTOMATED FUEL DISPENSERS 5814 FAST FOOD RESTAURANTS 5614 FAST FOOD RESTAURANTS 5814 FAST FOOD RESTAURANTS 5541 SERVICE STATIONS 5541 SERVICE STATIONS 5542 AUTOMATED FUEL DISPENSERS 5542 AUTOMATED FUEL DISPENSERS 5541 SERVICE STATIONS 5814 FAST FOOD RESTAURANTS 5995 PET SHOP$, PET FOODS AND SUPPLIES STORES 5814 FAST FOOD RESTAURANTS 5411 GROCERY STORES, SUPERMARKETS 5411 GROCERY STORES, SUPERMARKETS 5411 GROCERY STORES, SUPERMARKETS 5411 GROCERY STORES, SUPERMARKETS 6.01 625.54 91.64 515.78 17.49 122.13 472A8 15.00 $2,135.08 226.92 499.00 $725.92 SA3 156.80 14.91 19.07 255.00 7.91 8.97 42.55 14.23 8.75 39.60 7.58 5.02 18.18 9.48 11.32 38.96 37.64 6.66 8.86 10.19 8.12 16.00 98.00 62.97 9.84 $924.74 ACCOUNTS PAYABLE 4945 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 26.58 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 84.85 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE - 1.053.19 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 473.48 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 60.06 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 2,375.03 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 05/512014 through 06/04/2014 (May 2014) VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 181.44 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 10.25 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 18.141.25 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 7.521.32 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 154.85 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 167.82 ACCELA.COM 9399 HOME SUPPLY WAREHOUSE STORES 14,995.75 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 164.80 IL GOVMT FIN OFF ASSOC 8699 MEMBERSHIP ORGANIZATIONS 90.00 IL GOVMT FIN OFF ASSOC 8699 MEMBERSHIP ORGANIZATIONS 70.00 IL GOVMT FIN OFF ASSOC 8699 MEMBERSHIP ORGANIZATIONS 90.00 IL GOVMT FIN OFF ASSOC 8699 MEMBERSHIP ORGANIZATIONS 95.00 IL GOVMT FIN OFF ASSOC 8699 MEMBERSHIP ORGANIZATIONS 90.00 $46,845.67 POLICE DEPT FIELD SVCS 3 4227 BED BATH & BEYOND #39 5719 MISCELLANEOUS HOME FURNISHING SPECIALT STORES 44.99 $44.99 MICHAEL KRCIK 3533 IL AS. OF CHIEFS POLIC 8699 MEMBERSHIP ORGANIZATIONS 50.00 PAPER DIRECT 5965 COMBINATION CATALOG & RETAIL MERCHANTS 22 98 SHRM HR JOBS 8299 SCHOOLS AND EDUCATIONAL SERVICES 286.00 CAREERBUILDER 7311 ADVERTISING SERVICES 41900 $777.98 LORRIE MURPHY 6263 WALGREENS #4438 5912 DRUG STORES & PHARMACIES LOU MALNATI'S PIZZERIA 5812 EATING PLACES, RESTAURANTS 9.98 92.35 GARDEN RIDGE 061 5719 MISCELLANEOUS HOME FURNISHING SPECIALT STORES 14.74 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 9.34 MARINO'S PIZZA & PASTA 5814 FAST FOOD RESTAURANTS 121.65 EB *MEET CHICAGO NORTH 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 25.00 EB WEET CHICAGO NORTH 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 25.00 ES WEET CHICAGO NORTH 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 25.00 GREATER OHARE ASSOCIAT 8641 CIVIC, SOCIAL. AND PROFESSIONAL ASSOCIATIONS 650.00 CRAIN S CHICAGO BUSINE 5968 CONTINUITY/SUBSCRIPTION MERCHANT 97.95 HALLOWEENCOSTUMES 5651 FAMILY CLOTHING STORES 44.96 PARTYCITY.COM 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 7402 PARTYCITY.COM 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES (612) $1.183.87 TOTAL $72,676.76 Village of Elk Grove Accounts Payable Warrant 07/15/2014 I VARIOUS VENDORi i 1STAYD CORPORATION OPER SUPPLIES 263.68 2 1 VARIOUS A & A EQUIPMENT 8 SUPPLY CO. OPER SUPPLIES 659.95 3 1010000-231.01-00 A & J CONCRETE CONST., INC. REFUND DEPOSIT RB/4 RIDGEWOOD RD 500.00 4 VARIOUS A-1 ROOFING COMPANY CONTRACT MAINT/ROOF FIRE STATION #10 7,170.50 5 VARIOUS ABBOTT RUBBER COMPANY, INC. CONTRACT MAINT/FIRE HOSE 669.66 6 VARIOUS ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 536.94 7 1013204-422.22-00 ADAMS STEEL SERVICE, INC. OPER SUPPLIES 647.25 8 VARIOUS ADDISON BUILDING MATERIAL OPER SUPPLIES 81.31 9 1013205-422.26-01 AD] MAINT SUPPLIES/BLDGS 571.48 10 1012101411.61-00 ADVOCATE OCCUPATIONAL HEALTH PROF SERV/MEDICAL 80.00 11 VARIOUS AIR ONE EQUIPMENT, INC. UNIFORMS 2.195.20 12 VARIOUS AIRGAS USA LLC OPER SUPPLIES 340.36 13 VARIOUS ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 743.00 14 1010000-231.01-00 ALL PRO PLUMBING, INC. REFUND DEPOSIT RB/1256 MAPLE LN 500.00 15 1011101401.42-00 ALL WAYS CATERING MEETING SUPPLIES 76.60 16 VARIOUS ALLEGRA PRINT & IMAGING MID -SUMMER CONCERTS SIGNS, OPER SUPPLIES 1,574.00 17 1011705407.61-00 ALTURA COMMUNICATION SOLUTIONS LLC PROF SERV/FAX LINE 776.25 18 1010000-322.10-00 AMEN, TERESA REFUND VEHICLE STICKER 25.00 19 VARIOUS AMERICAN APPRAISAL ASSOCIATES, INC. PROF SERV/CONSULTING 1,975.00 20 VARIOUS AMERICAN PUBLIC WORKS ASSOC MEMBERSHIPS PYE/RAPHAEL/JAY 1,127.00 21 1010000-231.01-00 AMERICAN RESIDENTIAL SERVICES REFUND DEPOSIT RB/553 GROSVENER CT 200.00 22 1013204-422,25-00 AMERIGAS-PALATINE FUEL 79.03 23 1012107411.24-00 AMSAN HOUSEHOLD SUPPLIES 257.58 24 VARIOUS AMSOIL INC VEHICLE MAINT SUP 768.03 25 5013302481.56-01 ANDERSON LOCK CO. CONTRACT MAINT/DOOR 4,108.80 26 5013302481,61-00 ANGELA KREEGER PROF SERV/WATER REPORT 360.00 27 1012209412.75-00 APPLIED CONCEPTS, INC. STALKER OSR RADAR 3,038.00 28 VARIOUS ARC ILLINOIS PRINTING 1,012.42 29 VARIOUS ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 9,464.70 30 1012201412.18-00 ASR-KALE UNIFORMS UNIFORMS 1,774.60 31 2101704407,32-02 AT&T MOBILITY TELEPHONEICELLULAR 202.30 32 1010000-322.11-00 AUTOMOTIVE RENTALS, INC. REFUND VEHICLE STICKER 75.00 33 1010000-121.03-00 AVALON PETROLEUM CO. FUEL 24,998.02 34 1010000-231.01-00 B&G SEWER REFUND DEPOSIT R811647 GIBSON DR 200.00 35 1010000-322.100.00 BARBISE, LINDA REFUND VEHICLE STICKER 22.00 36 5013302481.26-02 BATTERY PLUS MAINT SUPPLIES/EQPT 7.99 37 1010000-359.00-00 BAYMAN, VINCENT REFUND ADJUDICATION HEARING 515.00 38 5010000-110.02-00 BECKER, MICHAEL & JULIE FINAL BILL CREDIT REFUND 3.25 39 VARIOUS BENISTAR/HARTFORD PREMIUMS AUGUST 2014 16,765.13 40 5013301-481.55-00 BENTLEY SYSTEMS, INC. SERV AGRMNT/MICROSTATION 209.25 41 1012204412.42-00 BERENS, SHAUN P RESOURCE OFFICER TRAINING 136.03 42 5013301481.18-00 BLANCHFIELD, MARKS UNIFORMS SAFETY SHOES 150.00 43 1010000-313.12-00 BOBER, WANDA & GLENN REFUND REAL ESTATE TRANSFER TAX 548.00 44 5010000-110,02-00 BOOKLER, THOMAS & LAURA CREDIT BALANCE REFUND 215.00 45 5010000-110.02-00 BOROWIEC, BART CREDIT BALANCE REFUND 17.75 46 1011801408.42-00 BOURDEAU, BRIAN ILCMA SUMMER CONFERENCE. 309.96 - 47 VARIOUS BRANCATOLANDSCAPING, INC. CONTRACT MAINT/LANDSCAPE 71.127.00 48 VARIOUS BUCKEYE CLEANING CENTER, INC. HOUSEHOLD SUPPLIES 307.73 49 5010000-110.02-00 BULLDOG TRANSPORTATION FINAL BILL CREDIT REFUND 261.19 50 1012102411.75-00 BULLEX, INC. - TRAINING MANIKIN 1,995.00 51 1011101401.69-00 BUSINESS PARTNER CHICAGO MARKETING SUPPLIES COFFEE MUGS 722.40 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 07N 512014 VENDORDESCRIPTIONS 52 1013202422.22-00 CARDINAL FENCE 8 SUPPLY, INC. OPER SUPPLIES 10.00 53 5010000.110.02-00 CARDIP CHICAGO FINAL BILL CREDIT REFUND 2p,g1 54 1010000-231.01-00 CARFAGNINI, MIKE REFUND DEPOSIT RB/1568 PATRICIA CT 500.00 VEHICLE MAINT SUP, MAINT 55 VARIOUS CAROUEST AUTO PARTS-HANOVER PARK SUPPLIESIEQPT 8 BLOGS, OPER SUPPLIES 347.91 56 1013205-422.24-00 CASE LOTS, INC. HOUSEHOLD SUPPLIES 863.20 57 1012104411.72-00 CDS OFFICE TECHNOLOGIES WIRELESS AIRLINKS 12.265.00 58 VARIOUS COW GOVERNMENT, INC. OPER SUPPLIES, SOFTWARE 1,065.75 59 1013203-422.22-00 CENTRAL SOD FARMS, INC. OPER SUPPLIES 135.00 60 1013204422.42-00 CFA SOFTWARE, INC SOFTWARE 795.00 61 VARIOUS CHARLES EQUIPMENT ENERGY SYSTEMS CONTRACT MAINT/GENERATOR 1,162.50 62 1011801-408.34-00 CHICAGO OFFSET WHOLESALE COLOR PRTG PRINTING CAFR 720.25 63 VARIOUS CHICAGO PARTS 8 SOUND LLC VEHICLE MAINT SUP 534.32 64 VARIOUS CINTAS FIRST AID 8 SAFETY OPER SUPPLIES 22223 LIVELY BLVD.-PHASE II, BUSINESS PARK 65 VARIOUS CIVIL TECH ENGINEERING, INC. DRAINAGE 70.148.81 66 1011102-001.81-00 CLARK BAIRD SMITH LLP PROF SERV/LEGAL 1,078.75 67 5010000-110.02-00 CLASSY PRODUCTS FINAL BILL CREDIT REFUND 140.50 68 VARIOUS CLS BACKGROUND INVESTIGATIONS PROF SERVIRECORDS 598.70 69 5010000-110.02-00 COLEMAN, JEFFREY CREDIT BALANCE REFUND 66 37 6837 70 2701704407.69-00 COMCAST CABLE SERVICE AGREEMENT/CABLE . 75 71 VARIOUS COM DIVED 6171 UTILITIES . 5,725.76 72 1013202-422.65-02 COMED 6112 UTILITIES 1,4546 73 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES . ,45431 069.31 56 74 2083103421.61-02 COSTAR GROUP INC REAL ESTATE SERVICES 994.02 75 1012104411.22-00 CRESCENT ELECTRIC SUPPLY CO. OPER SUPPLIES 316.92 76 1013205-422.55-00 CRITICAL SYSTEMS SERVICES, INC. SERV AGREEMENT/INSPECTION 1,1 00.00 77 1012209412.42-00 CRUM. UHH16TOPHER J. TRAFFIC RADAR INSTRUCTOR TRAINING 845 78 1013205422.55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 2200.00 604.87 79 1013101421.61-00 CUT -ALL WEED MOWING 8 MAINTENANCE PROPERTY MAINTENANCE 1473 HAASE LN , 15 80 VARIOUS DAILY HERALDlCHICAGO 661014 ADVERTISING . 22950 81 1070000-322.10.00 DEAN, ELIZABETH REFUND VEHICLE STICKER 25.00 82 1011803-408.69-00 DIRECT RESPONSE RESOURCE VEHICLE STICKERS 9,478.50 83 2092101415.22-00 DIVE RESCUE INTERNATIONAL, INC. OPER SUPPLIES 728.80 84 1012107-411.56-01 DK FLOORS LLC CONTRACT MAINT/CLEANING FIRE ST. #9 794.00 85 VARIOUS OLS CUSTOM EMBROIDERY UNIFORMS 2,794.00 88 7010000.313.12-00 DOMRES, ROBERT 8 CATHERINE REFUND REAL ESTATE TRANSFER TAX 660.00 87 1013202-422.58-00 DOOR SYSTEMS INC CONTRACT MAINT/STEEL DOORS 347.00 88 1012102-411.26-03 DRIVETRAIN SERVICE 8 COMPONENTS, INC. VEHICLE MAINT SUP 8.55 89 1010000-231.01-00 DUANE BLANTON PLUMBING, SEWER REFUND DEPOSIT RB11116 MAPLE LN 200.00 90 1011801408.34-00 DUPAGE COUNTY CLERK PRINTING 4.00 91 3013205-460.85-00 DYNAMIC HEATING 8 PIPING CO. RPLC VH ROOFTOP HVAC UNIT .00 48,23 92 501 10.02-00 EXPRESSWAY LOGISTICS FINAL BILL CREDIT REFUND 81.98 93 VARIOUS VARIOUS FEDEX POSTAGE 157.73 94 1010000-358.00-00 FILIPPONI, JAMIE REFUND RED LIGHT VIOLATION 100.00 95 VARIOUS FIORE NURSERY 8 LANDSCAPE SUP., INC. OPER SUPPLIES 8.255.60 96 1012101411.18-00 FIREGROUND SUPPLY, INC. UNIFORMS -97 2083103 421.56-11 FLECK'S LANDSCAPING CONTR MAINT/LANDSCAPE8,321.00 3,920.35 98 1012103_411.26-03 FOSTER COACH SALES, INC. VEHICLE MAINT SUP 8g.56 99 101320Sa22.58-02 1 FOX VALLEY FIRE 8 SAFETY CONTRACT MAINT/ENG SYSTEM 500.00 100 5013302-481.22-00 FREDRIKSEN FIRE EQUIPMENT CO., OPER SUPPLIES 39.60 ' Fully Reimbursable Par Tally Reimbursable Village of Elk Grove Accounts Payable Warrant 07/15/2014 VARIOUS VENDOR101 FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 207.00 102 2022301.413.55-00 FULTON TECHNOLOGIES, INC. SERV AGREEMENT/MONITORING 439.21 103 1012202412.42-00 GARRISON, MICHAEL J FORCE SCIENCE CERT TRAINING 115.01 104 2083103-421,85-00 GARY R WEBER ASSOCIATES, INC. BUSSE MEDIAN PROJECT, DEVON AVE OVERPASS 6,314.00 105 1010000-231.01-00 GIACOMINO, RICHARD REFUND DEPOSIT RB/525 GERMAINE LN 500.00 106 10121021111.26-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 58.78 107 1011101-401.42-00 GOA REGIONAL BUSINESS ASSOCIATION ANNUAL GOLF OUTING EVENT 650.00 108 5010000-110.02-00 GOUNARIS FAMILY LLC CREDIT BALANCE REFUND 45.15 109 1011801-408.41-00 GOVERNMENT FINANCE OFC ASSOC MEMBERSHIP TROMP/SMALLEY 250.00 110 1013203422.26-02 GRAINGER, INC. - 801891029 MAINT SUPPLIESIEQPT 53.33 111 VARIOUS GUARDIAN DENTAL PREMIUMS JULY 2014 2,150.37 112 1013205422.26-04 HALOGEN SUPPLY COMPANY, INC. MAINT SUPPLIES 596.40 113 5013302481.75-00 HD SUPPLY WATERWORKS, LTD HANDHELD UPGRADE 5,507.92 114 VARIOUS HDS WHITE CAP CONST SUPPLY OPER SUPPLIES 352.42 115 VARIOUS HEARTLAND LABEL PRINTERS, INC. PRINTER RPLC 656.00 116 1010000-341.10-00 HEDSTROM, JAMES REFUND VARIATION REFUND 75.00 117 VARIOUS HEWLETT PACKARD CORP HP PRO DESKTOPS/MONITORS 18,395.28 118 1010000-154.00-00 HUAYAMAVE, ANDREA MR REFUND 47.00 119 1011701407.42-00 ICMA MEMBERSHIP RENEWALS ICMA MEMBERSHIP AVITIA 25.00 120 1011702407.55-00 IDENTATRONICS, INC. SERVAGREEMENT/PRINTER 7/1/14-6/30/15 776.21 121 1011701407,42-00 IL CITY/COUNTY MANAGERS ASSN MEMBERSHIP DUES IAMMA AVITIA 30.00 122 5013304481,69-00 IL ENVIRONMENTAL PROTECTN AGCY ANNUAL NPDES FEES 1,000.00 123 1012105411.42-00 IL FIRE INSPECTORS ASSN IFIA MINI SEMINAR MARSHALL %00 124 1012203412A2-00 IL HOMICIDE INVESTIGATORS ASSOC ILHIA CONFERENCE TORRES 195.00 125 1013205-422.55-00 IL OFFICE OF THE STATE FIRE MARSHAL SERV AGREEMENT/AIR TANK 210.00 128 1 VARIOUS ILLINOIS LIGHTING, INC. INSURED REPAIR 13,170.00 127 VARIOUS INDEPENDENT STATIONERS, INC. OFFICE SUPPLIES 448.53 128 1012102-411.2603 INLAND POWER GROUP VEHICLE MAINT SUP 195A5 129 1012102411.56-02 INTERSPIRO INC CONTRACT MAINT/SCUBA TEST 282.15 130 VARIOUS INTERSTATE BATTERY SYSTEM MAINT SUPPLIES/EOPT 413.80 131 VARIOUS INTL UNION OF OPER ENGRS-ADMIN UNION DUES JUNE 14 3,607.37 132 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES JUNE 14 835.67 133 1010000-231.01-00 J&S PLUMBING, INC. REFUND DEPOSIT RB/574 MIDDLEBURY LN 700.00 134 VARIOUS JAMES DRIVE SAFETY LANE, LLC COTNRACT MAINTNEHICLE INSPECTIONS 72.00 135 2072201414.42-00 JENSEN, ANDREW R. D.A.R.E. CONFERENCE 60.50 136 1011102401.61-00 JOHN J. SCOTILLO, RET PROF SERV/LEGAL 600.00 137 1011101401.69-00 JOHNNY ROCKETS FIREWORKS JULY 4TH FIREWORKS 8,000.00 138 1010000-231.01-00 JOHNSON, BARBARA E. REFUND DEPOSIT RB285 WALTER AVE 500.00 139 1012202412.42-00 JOHNSON, DANIEL FIREARMS INSTRUCTOR TRAINING 285,15 140 VARIOUS JOHNSON, DAVID SCOTT INVESTIGATION TRAINING, JUVENILE SPECIALIST TRAINING 145.73 141 1010000-313.12-00 KASCH, ROGER REFUND REAL ESTATE TRANSFER TAX 240.00 142 5013302481.22-00 KBC TOOLS OPER SUPPLIES 33.70 143 1010000-231.01-00 KERR MECHANICAL CORP REFUND DEPOSIT RB/l 151 S GLENN TR 700.00 144 5013304481,22-00 KIEFT BROS, INC. OPER SUPPLIES 226.60 145 1010000-322.10-00 KIFARKIS, WARD REFUND VEHICLE STICKER _ 22.00 - 146 1012201412.55.00 KONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRINTER 26.40 147 1016000-231.01-00 KOTOWSKI, PAULINE REFUND DEPOSIT RB1204 LANDMEIER RD 200.00 148 1 1012203412.42-00 KOWALCZYK, CASEY R JEMERGENCY-BASED SPANISH TRAINING 1 1 63.10 149 1 1010000-154.00-00 KRZYZEWSKI, TADEUSZ IREFUND ZONING VARIATION 25.00 150 1 VARIOUS ILECHNLR B SONS RENTALS I MATS B UNIFORMS 2,029.55 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 07/15/2014 151 1010000-154.00.00 VENDOR iLtYbA, ESTRELLA IREFUND LOCAL FINES 100.00 152 5010000-110.02-00 ILOFTIN, NICOLE CREDIT BALANCE REFUND 19.36 153 2101704-407.61-00 ILONSKI. ANDREW PROF SERV/EGTV PRODUCTION 250.00 154 5010000-110.02-00 ILUCERO,MANUEL FINAL BILL CREDIT REFUND 39.32 155 1012202-012.20.03 LUND INDUSTRIES, INC. VEHICLE MAINT SUP 74.46 156 VARIOUS LYONSPINNER ELECTRIC, INC. CONTRACT MAINT/TRAFFIC LIGHTS 14,705.55 157 3011701-460.82-00 IM 8 M LOCK & SAFE LTD MUNI. BLDG. MODIFICATIONS 294.28 158 1010000.154.00-00 MACK, VALERIE REFUND REAL ESTATE TRANSFER TAX 10.00 159 1010000-313.12-00 MANUSOS, JOSEPH REFUND REAL ESTATE TRANSFER TAX 760.00 160 VARIOUS MARKERTEK VIDEO SUPPLY SMALL TOOLS, OPER SUPPLIES, STUDIO RECORDERSUP 837.35 161 1010000.322.10-00 MARTIN, LARRY REFUND VEHICLE STICKERS 22.00 162 1012207-012.42-00 MARUSICH, MARK DRUGS AWERNESS TRAINING 55.92 183 VARIOUS MC CANN INDUSTRIES, INC. MAINT SUPPLIES/EDPT 923.14 164 VARIOUS MC MASTER-CARR SUPPLY CO MID -SUMMER CONCERTS, OPER SUPPLIES, MAINT SUPPLIES/EDPT 698.47 165 5010000.110.02-00 MC NEAL, DON CREDIT BALANCE REFUND 65 1 8.65 168 1010000-313.12.00 MCNAMARA, GWENDOLYN REFUND REAL ESTATE TRANSFER TAX 580.00 167 1013202-422.55-00 MEADE ELECTRIC COMPANY, INC. SERV AGREEMENT/TRAFFIC LIGHTS 117.59 168 VARIOUS MENARDS HANOVER PARK MID -SUMMER CONCERTS, OPER SUPPLIES 194.77 169 1010000-322.10.00 MESHEIMER, BINA MARIA REFUND VEHICLE STICKER 50.00 170 1 1010000-223.07-00 METRO ALLIANCE OF POLICE UNION DUES JUNE 14 2.071.28 ' 171 1010000-313.12.00 MICELI, FRANCINE REFUND REAL ESTATE TRANSFER TAX 240.00 172 VARIOUS MILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EDPT 8 SLDGS, OPER 8 HOUSEHOLD SUPPLIES, SMALL TOOLS, MID -SUMMER CONCERTS 1.244.29 173 10132054222.55-00 MIMOSA INTERIOR LANDSCAPE SERVAGRMNT/PLANTS 377.00 174 1012202412.73-00 MNJ TECHNOLOGIES DIRECT, INC. DATA TRAVELER 478.00 175 5013304-081.56-08 MONDI CONSTRUCTION CONCRETE RPLC PROGRAM 2,123.91 176 1010000-231.01-00 MORGAN HATBOUR CONSTRUCTION REFUND DEPOSIT RB/1601 ESTES AVE 500.00 177 1011702-407.44-00 MORRISON ASSOCIATES, LTD CRITICAL STRENGTHS TRAINING WALSH 8.000.00 17a 1011601406.41-00 MUNICIPAL CLERKS OF DUPAGE COUNTY MEMBERSHIP KEEGAN 20.00 179 T083103-021.61-00 MUNICIPAL GIS PARTNERS INC GIS STAFFING SERVICES 12,272.00 180 1013203-422.26-03 NAPA AUTO PARTS VEHICLE MAINT SUP 18.47 181 1011101-001.69-04 NAPCO STEEL INC MID -SUMMER CONCERTS CONTROL STANDS 641.25 182 VARIOUS NCPERS PREMIUMS JULY 2014 505.00 ' 183 VARIOUS NICOR GAS 5407 UTILITIES 3,236.80 184 VARIOUS NORTH EAST MULTI REGIONAL TRN ARREST, SEARCH & SEIZURE TRAINING, CANINE OFFICER TRAINING, SUPERVISING FIELD TRAINING, INTERVIEWS 8, INTERROGATIONS TRAINING, DEFENSE TACTICS TRAINING KLEINFELDT, MAZZUCA, O'NEILL, BURKE, ROHMAN, STENCEL, CRUM, GOTTARDO 785.00 185 1012103-011.69-00 NORTHWEST COMM EMERGENCY SYSTEM ENTRY FEES THOMPSON/GUMPRECHT 150.00 186 1 1011101-401.42-00 NORTHWEST MUNICIPAL CONFERENCE ANNUALEVENT PETRI 75.00 187 1011107-401.61-00 NUNES, GINA COURT REPORTING SERV 100.00 188 VARIOUS OFFICE DEPOT CORP SALES OFFICE & OPER SUPPLIES 357.53 189 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 181.62 190 1012201412.61-00 ON TARGET A.D.C. PROF-SERV/ANIMALS - 750.00 191 1013203<22.26-02 O'REILLY AUTO ENTERPRISES, LLC MAINT SUPPLIES/EDPT 83.99 192 1011101-001.59-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/APRIL 14 23,824.57 193 5010000-110.02-00 PAPPAS 8 THOMAS HOSSBACK, DEVI FINAL BILL CREDIT REFUND 57.00 194 1010000-231.01-00 iPATEL, MANISH IREFUND DEPOSIT RB/826 SARA COURT 200.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 0711512014 1 1012202-412.42-00 VENDOR195 1PELAVO, EFREN POLICE TRAINING, ILEAS SWAT TRAINING 164.62 196 1010000-231.01-00 PERFECT AIR 6 HOME IMPROVEMENT, INC. REFUND DEPOSIT RB/595 CHARING CROSS 500.00 197 VARIOUS PETERS B ASSOCIATES NETWORK SUPPORT 4,591.00 198 1010000-325,10-00 PETERSON ROOFING, INC. REFUND ROOF RPLC FEE REFUND 73.00 199 1012103411.22-00 PHYSIO CONTROL CORP OPER SUPPLIES 525.50 200 1012201-012.45-00 PIECZYNSKI, LINDA S. PUBLICATIONS 70.00 201 1010000-154.00-00 PIERCE 6 ASSOCIATES P.C. REFUND PROP MAINT REFUND 410.55 202 5010000-110.02-00 PINKHAM 8 CHEN MEI, WAYLAND FINAL BILL CREDIT REFUND 19.90 203 1011803408,21-00 PITNEV BOWES INC 371896 OFFICE SUPPLIES 261.08 204 1013202-422.26-03 POMP'S TIRE SERVICE, INC. VEHICLE MAINT SUP 1,102.40 205 5010000-110.02-00 POPE'S PIZZERIA PUB FINAL BILL CREDIT REFUND 200.00 208 1 VARIOUS POWELL TREE CARE, INC. EAB TREE REMOVAL PROGRAM, CONTRACT MAINT/TREES 136,290.72 207 5013304481.22-00 PRAIRIE MATERIAL SALES, INC. OPER SUPPLIES 297.58 208 1012102-411.69-02 PRAXAIR DISTRIBUTION, INC. TRAINING TOWER GAS 54.18 209 1011705407.73-00 PRESIDIO NETWORKED SOLUTIONS SERVERS 41,320.97 210 1013101421.61-00 PROF INSPECTION SERVICES, INC. BUILDING INSPECTIONS 175.00 211 VARIOUS PROSAFETV OPER SUPPLIES, MID -SUMMER CONCERTS 1,262.90 212 VARIOUS PUCCI,NED PROF SERV/WELLNESS 480.00 213 1013205422.26-01 RADIO SHACK MAINT SUPPLIES/BLDGS 19.99 214 1012102411.26-03 RAYMAR HYDRAULIC REPAIR VEHICLE MAINT SUP 10.00 215 3011701-460.82-00 REBECHINI STUDIOS, INC. MUNI. BLDG. MODIFICATIONS 150.00 216 VARIOUS REDDV SERVICE, INC. PRINTING PURCHASE ORDERS 389.95 217 1010000-231.01-00 RESIDENTIAL SERVICE PLUMBING REFUND DEPOSIT RB/63 EVERGREEN 500.00 218 5010000-110.02-00 RETUERTO, ISABEL FINAL BILL CREDIT REFUND 24.30 219 VARIOUS RICMAR INDUSTRIES OPER SUPPLIES 308.77 220 1011101401,69-04 ROAD SAFE-ROMEOVILLE SPECIAL EVENT SIGNS 2,390.00 221 1010000-231.01-00 RODRIGUEZ, LISETTE REFUND DEPOSIT RB/945 HARDFORD LN 500.00 222 1012202412.56-03 ROESCH FORD VEHICLE MAINT 303.03 223 1012203412.42-00 ROHMAN, STEVE INVESTIGATION SKILLS TRAINING 143.28 224 1013203422.22-00 ROSELLE ACE HARDWARE OPER SUPPLIES 87.90 225 1011701407.42-00 RUMMEL, RAYMOND R. ILCMA SUMMER CONFERENCE 48.00 226 1010000-231.01-00 RUS, PATRICIA REFUND DEPOSIT RB/1509 KATHLEEN WAY 500.00 227 1013203422.23-00 RUSSO'S POWER EQUIPMENT, INC. SMALL TOOLS CHAIN SAW 933.99 228 1010000-231.01-00 SANDFORD, WILLIAM III REFUND DEPOSIT RB/56 CLEARMONT DR. 200.00 229 1010000-231.01-00 SAUCEDA-KELLY, MARTHA REFUND DEPOSIT RB/112 RIDGEWOOD RD 500.00 230 1010000-231.01-00 SCHUHL, EDWARD REFUND DEPOSIT RB7737 MINOT CT 500.00 231 1010000-322.10-00 SCHUMANN, RALPH REFUND VEHICLE STICKER 25.00 232 1013203422.56-08 SEBERT LANDSCAPING CONTRACT MAINT/LANDSCAPE 19,407.50 233 1011102401,61-00 SEYFARTH SHAWATTORNEYS LLC PROF SERV/LEGAL 5,416.50 234 1013203422,22-00 SHEMIN LANDSCAPE SUPPLY COMPANY OPER SUPPLIES 435.70 235 1013205422.26-01 SHERWIN WILLIAMS #3090 MAINT SUPPLIES/BLDGS 148.95 236 1011705407.73-00 SHI INTERNATIONAL CORP ACROBAT PRO SOFTWARE 266.26 237 1011705407.61-00 SIERRA ITS PROF SERV/IT CONTRACTOR 1.560.00 238 1012108411.42-00 SLOGER, JANE IMMUNIZATION CONFERENCE 33.00 239 1 1013205422.55-00 SMG SECURITY SYSTEMS, INC. SERV AGREEMENT/SECURITY 126.00.. 240 5013304481.22-00 SPECCO INDUSTRIES, INC OPER SUPPLIES 612.50 241 2064105430.22-00 ST AUBIN NURSERY, INC. 2014 SPRING TREE PLANTING 15,000.00 242 1012103411.56-03 STARR AUTO -MARINE VEHICLE MAINT 165.00 243 5013302481.22-00 STEINER ELECTRIC CO OPER SUPPLIES 36.18 244 1011102401.61-00 STORINO RAMELLO & DURKIN PROF SERV/LEGAL 5,200.00 245 VARIOUS STRUCTURAL TECHNOLOGIES, INC. ROOF RPLCM PROJECT/ST110 5,600.00 Fully Reimbumble PaAially Reimbumble Village of Elk Grove Accounts Payable Warrant 07/1512014 246 5010000-110.02-00 VENDOR SUREN, BYAMBA & DAMDIN CREDIT BALANCE REFUND 159.20 247 1013204-422.22-00 TERRACE SUPPLY COMPANY OPER SUPPLIES 56.66 248 2072201414.42-00 THOMAS, EDWARD J. D.A.R.E. CONFERENCE 90.00 249 1013101-421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTION 480.00 250 1011601406.45-00 THOMSON REUTERS SUBSCRIPTIONS 78.00 251 VARIOUS THORNE ELECTRIC, INC. BIESTERFIELD SIG/LIGHT UP 139,368.74 252 1010000-231.01.00 TK PLUMBING & MAINTENANCE REFUND DEPOSIT RB/61 KESWICK RD 500.00 253 1011101-401,27-00 TODARO, ANNA EMPLOYEE PICNIC 125.00 254 VARIOUS TRAFFIC CONTROL & PROTECTION PROF SERV/BARRICADES 3,093.25 255 1012203412.69-00 TRANS UNION CORPORATION REPORT SERVICES 20.02 256 3013202-460.85-00 ITRANSYSTEMS CORP HIGGINS OVERPASS PHASE III 5,613.06 257 1010000-231.01.00 TRIPP, STEVEN REFUND DEPOSIT RB/1883 STOWE CIRCLE 500.00 258 1013205422.55-00 TYCO INTEGRATED SECURITY LLC SERV AGREEMENT/SECURITY 90.00 259 1013201A22.22-00 ULINE, INC. OPER SUPPLIES 106.97 260 5013304481.22-00 UNDERGROUND PIPE & VALVE CO OPER SUPPLIES 400.00 261 5013304481.64-00 UNITED RENTALS (NORTH AMERICA). INC. RENTALS 2,452.00 262 VARIOUS UPS STORE 0703 POSTAGE 78.66 263 1012107411.26-01 US PLUMBING & HEATING SUP CO MAINT SUPPLIES/BLDGS 21.54 264 5010000-110.02-00 VALERI MACK%STOCKER FAMILY TR FINAL BILL CREDIT REFUND 42.27 265 VARIOUS VICTORIN-HEARTLAND HP ZBOOK 23,139.06 266 1011705407,61-00 VISION INTERNET PROVIDERS, INC. WEB HOSTING MONTHLY FEE 200.00 267 VARIOUS IVISION SERVICE PLAN(IL) PREMIUMS JULY 2014 5,960.48 266 1012202412,11-00 VIVONA, BRIAN REFUND 209.45 269 5013304481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 128.18 270 VARIOUS WAREHOUSE DIRECT OFFICE & MISC SUPPLIES 1,250.06 271 VARIOUS WATER WELL SOLUTIONS IL DIV LLC REHABILITATION OF WELL#14, FINAL RETAINAGE REFUND 41,497.30 272 1012202412.42-00 WEDEKIND, JUSTIN DWI DETECTION TRAINING 104.43 273 1012202412.26-03 WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT 833.92 274 2083103421.85-00 WESTERN REMAC, INC. SIGN ENHANCEMENT PROGRAM 149.016.88 _ 275 1011801-408.55-00 WHITE WAY SIGN COMPANY SERV AGREEMENT/SIGNS 706.34 276 1010000-313.12-00 WIATER, ROBERT REFUND REAL ESTATE TRANSFER TAX 456.00 277 1012202412.26-03 WICKSTROM AUTOMOTIVE VEHICLE MAINT SUP 37.59 278 5013304481.BSO4 WILLS BURKE KELSEY ASSOCIATES, LTD UNIVERSITY CULVERT PROJECT 1,031.25 279 2092101415.75-00 JWSDARLEY&CO THERMAL IMAGING CAMERA 32,375.00 280 VARIOUS IXEROX CORPORATION (DALLAS, TXl SERV AGREEMENT/COPIER 395.16 281 1012102-411.2129 XTREME RESCUE, INC. OPER SUPPLIES 1.835.00 282 5010000-110.02-00 ZABOTH, ANGELA CREDIT BALANCE REFUND 36.00 283 VARIOUS ZIEBELL WATER SVC PRODUCTS SMALL TOOLS, OPER SUPPLIES 503.38 1,164,656.81 Fully Reimbursable Partially Reimbursable 07/01/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Prairie Lake School 404 E. Devon Avenue BACKGROUND: We are in receipt of a request from Eric W. Schaumburg, Trustee of Prairie Lake School, seeking a waiver of permit fees in the amount of $25.00 to construct a shed at 404 E. Devon Avenue. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the July 15, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Roan, Matthew ATTACHMENTS: 1. Prairie Lake School Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 1 Prairie Lake School db.a I Sterling West — Chicago Campus 404 East Devon Avenue Elk Grove Village, IL 60007 847 1593 - 4120 Phone k 847*1593 - 4N3 Fax chicago.campus@sWinged.org STERLING EDUCATION June 23, 2014 Elk Grove Village Engineering Dept. Elk Grove Village, IL 60007 Dear Mr. Racanelli We would like to request a at 404f. Devon Ave. in Elk rely, ��/G�\��'�j(� Eric W. Schaumburg, Trustee, P. to erect a shed on our property RL I N G �GQ,OYEV(t� Cip ti�on 07/03/2014 TO: Sandra Smalley, Deputy Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Prince of Peace United Methodist Church 2014/2015 Business License Fee Waiver Request BACKGROUND: Per the attached letter, Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, is requesting a waiver of 2014/2015 business license fees for the following licenses: 1 carnival/circus ($100), 1 food caterer ($100) and 1 general business ($100). The total amount of the fee waiver is $300.00. As you are aware the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Smalley, Sandy Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Prince of Peace United Methodist Church 2014/201 Business License Fee Waiver Request - Pumpkinfest Page 1 of 1 Prince United Metho� popumc.com June 23.2014 of Peace ist Church Village of Elk Grove Village Attn: Dee Evans 901 Wellington Avenue Elk Grove Village, IL 60007 Attn: Dee Evans Business License Coordinator Rev. Cerna Castro Rand RE: PRINCE OF PEACE UNITED METHODIST CHURCH — REQUEST TO WAIVE LICENCE FEES FOR ANNUAL PUMPKIN PATCH AND PUMPKINFEST Please consider our request for two Business License Applications for the following events to be held at Prince of Peace United Methodist Church. L The Annual PumpkinFest featuring craft fair, food, children's games, music, and pumpkin sales, which will be held on Saturday, October 4, 2014. 2. The Annual Pumpkin Patch, which will run from Saturday, September 27, through Friday, October 31, 2014. We respectfully request a waiver of the two (2) application fees: 33-day General Retail License, and a one -day Temporary Food Caterers License and Carnival License. If you have any questions or concerns, please contact me at (847) 439-0668. Thank for your attention to the above request. Sincerely, R6. Cerna Castro Rand, Pastor Prince of Peace United Methodist Church 847.439.0668 1400 Arlington Heights Road office@popumc.com Elk Grove Village, IL 60007 Chicago Metropolitan Agency for Planning June 17, 2014 The Honorable Craig Johnson Mayor Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, Illinois 60007 Dear Mayor Johnson: Since its creation in 2005, the Chicago Metropolitan Agency for Planning (CMAP) has been responsible for comprehensive planning of the seven - county region. By state and federal law, CMAP must produce the region's official, integrated plan for land use and transportation. We have been fortunate, with the support of local officials such as you, in first developing and now implementing the GO TO 2040 plan, which was adopted in 2010. This innovative, policy -based plan establishes coordinated strategies to help the region's 284 communities address transportation, housing, economic development, open space, the environment, and other quality -of - life issues. Among other honors, CMAP has received the American Planning Association's first -ever National Planning Excellence Award for a Planning Agency and the U.S. Environmental Protection Agency's Smart Growth Award. See www.cmap.illinois.gov for more information. We continue to work closely with municipalities and other partners to strengthen existing communities and the region's economy. To a significant degree, the sustainability of our regions prosperity in the 21sr Century hinges on successful implementation of the GO TO 2040 regional vision. CMAP relies on partners like you to help make the case that northeastern Illinois is one economic region whose communities —rather than compete with one another —prefer to compete together against other regions and countries in the global economy. Literally every corner of the region has a stake in this effort. Annually since 2008, the CMAP Board has asked each Council of Mayors sub -region, county, and transportation provider to make a contribution to CMAP, which is important for supporting our activities and demonstrating the region's commitment to effective planning. Enclosed is an invoice, 233 South Wacker Drive Suite 800 Chicago, IL 60606 312-454.0400 w w.cmapiIlinois.gov Board Members Gerald Bennett, Chair Rita Athos Frank Beal Roger Cloar Elliott Hartstein Al Larson Lisa Laws Andrew Madigan Raul Raymundo Rick Reinbold William Rodeghier Carolyn Schofield Peter Silvestri Rae Rupp Srch Thomas Weisner Non -voting Members Andre Ashmore Sean O'Shea Leanne Redden Executive Director Randy Blankenhorn June 17, 2014 Page 2 which your local Council of Mayors director has asked CMAP to send directly to municipalities such as yours. Your contribution amount is based on the 2010 census. We hope your community will provide the requested contribution to support the important work being conducted by CMAP on behalf of our region's communities. If you have questions or would like more information about the services available to you from CMAP, please contact Gordon Smith gsmith@cmap.illinois.gov or 312-386-8739. Sincerely, Gerald R. Bennett Chair, CMAP Board Mayor, City of Palos Hills TG:GRB/stk Enclosure Chicago Metropolitan Agency for Planning TO: Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 233 South Wacker Drive Suite 800 Chicago, Illinois 60606 312 454 0400 www.cmap.illinois.gov INVOICE # 67787 DATE: June 17, 2014 DESCRIPTION AMOUNT Chicago Metropolitan Agency for Planning's FY 2015 Local Contribution Request Village of Elk Grove Village Population 33,127 x Per Capita Charge $0.009573 Requested Contribution Amount = $317.12 TOTAL DUE $317.12 Please make check payable to: Chicago Metropolitan Agency for Planning 233 South Wacker Drive, Suite Soo Chicago, IL 60606 Attn: Lorrie Kovac If you have any questions concerning this invoice, please contact Lorrie Kovac. Phone: 312-386-8818 or email: Ikovac@cmao illinois.gov. Thank you! 07/08/2014 TO: Raymond R. Rummel, Village Manager FROM: Christine Tromp, Director of Finance SUBJECT: Meet Chicago Northwest Annual Dues BACKGROUND: We are in receipt of an invoice request from Meet Chicago Northwest, previously known as Woodfield Chicago Northwest Convention Bureau, seeking the Village's annual grant/dues based on the hotel/motel tax receipts. The fiscal year 2014-15 budget includes a line item for this purpose. Please forward this request to the Mayor and Board of Trustees for their consideration at the June 17, 2014 Village Board Meeting. Thank you. APPROVALS: Roan, Matthew Tromp, Christine Roan, Matthew ATTACHMENTS: Chicago Northwest Memo Created/Initiated Approved Final Approval Page 1 of 1 FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: RAYMOND R. RUMMEL, VILLAGE MANAGER FROM: CHRISTINE TROMP. DIRECTOR OF FINANCE SUBJECT: REQUEST FROM CHICAGO NORTHWEST DATE: 6/13/2014 Chicago Northwest, previously known as the Woodfield Chicago Northwest Convention Bureau, submitted an invoice for the Village's annual grant/dues based on the hotel/motel talc receipts collected in the last fiscal year. The distribution rate requested is consistent with prior years; 10% of revenues computed on a four percent tax rate. The Village collected $1,399,187 in hotel/motel tax revenues in fiscal year 2013-14, an increase of $1 10,579 or 8.5% from the prior year. Fiscal Year 2009-10 2010-11 2011-12 2012-13 2013-14 Payment HoteVMotel $968,934 $1,107,930 $1,169,163 $1,288,608 $1,399,187 Revenues Payment to $64,595 $73,862 $77,944 $85,907 $93,279 Convention Bureau (following fiscal ear) Change from prior ($19,795) $9,267 $4,082 $7,963 $7,372 year With the Wyndham Garden (previously known as the Comfort Inn) reopening for business, the number of establishments increased to thirteen with a total of 1,716 available rooms. On a four percent tax basis, the revenues calculated to $932,791. Therefore, at the distribution rate of 10%, the amount per the agreement is $93,279. Compared to last year, this year's distribution increased by $7,372. The fiscal year 2014-15 budget (account 101-1101-401-41-00) includes $100,000 for this purpose. Please forward this request for Village Board consideration. VEY. P �,hTa�uN��C 07/03/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Michael O'Hara, Fleet Services Administrator SUBJECT: Purchase Contract for 2015 Ford F-450 Dump Truck with Plow and Salt Spreader BACKGROUND: The Public Works Department has budgeted for one (1) operational vehicle to replace unit 702, a 14 year old dump truck with over 90,000 miles. The replacement dump truck is budgeted in the Streets Division. The 2015 Ford F-450 dump truck with plow and salt spreader is available from Currie Motors through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract at a cost of $62,419. Adequate funds are available in the Capital Replacement Fund Account 601-3202-482-7700. I respectfully request your concurrence with this recommendation with subsequent forwarding to the Village Board for consideration. APPROVALS: Preissig, David Preissig, David Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 1 of 1 06/24/2014 TO: Ray Rummel - Village Manager FROM: Stephen Schmidt - Chief of Police SUBJECT: Purchase of Digital Video Recorder BACKGROUND: The Police Department respectfully requests the Village Board to waive the formal bidding requirements and award a contract to Midco Systems of Burr Ridge, IL for the purchase of a digital video recorder (DVR) in the amount of $28,800. The three (3) Sanyo DVRs that are currently in service are responsible for capturing and recording data from forty-eight (48) cameras throughout Village Hall. Each DVR is over four years old, has exceeded the manufacturer's life expectancy and as of 2013, is no longer supported. Additionally, these DVRs have accumulated over $5,000 in maintenance costs since 2012. The Village currently uses Midco Systems for its security proximity cards and cameras. The digital video recording system that is provided by Midco Systems contains proprietary software that permits seamless integration with the current system. This single new DVR will have sufficient recording capacity to replace the three currently in service. The Police Department has budgeted $28,800 for the purchase of the DVR in FY2015. The funds are available in the Administrative division under Computer Hardware/Software (101-2201-412-7300). APPROVALS: Sass, Leslie Walsh, Chuck Created/Initiated Approved Page 1 of 2 Schmidt, Steve Tromp, Christine Roan, Matthew ATTACHMENTS: Approved Approved Final Approval Page 2 of 2 07/03/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Consideration to award a professional services contract to replace components in the Water SCADA system. BACKGROUND: The Village has utilized the consulting services of Kamp -Synergy, LLC under various names since 1985. Energenecs, Inc. of Cedarburg, WI recently purchased Kamp -Synergy, LLC and the same personnel continue to work with the Village. Since portions of this system were installed in 1999, some components are no longer manufactured. The available stock has been depleted. Replacement of selected components at this time will permit the SCADA system to continue to operate reliability at a significant cost savings over replacing the entire system. The consultant has the understanding of how the Village's water system functions and the understanding of how the various components interact since they built them. They are the best suited to perform the replacement project since it will involve modifying wiring as well as programming. The work will take place at the remote water facilities and also at the central computer in the Landmeier Public Works Facility. Funds budgeted in the amount of $ 150,000 will be carried over from FY 2014 and additional funds are available for transfer to total $ 153,415 in the Water & Sewer Fund Account501-3302-481-7500. Your concurrence with this recommendation is respectfully requested with subsequent forwarding to the Village Board for consideration. APPROVALS: Pagel of 2 Bernholdt, Scott Created/]nitiated Sammarco, Vito Approved Tromp, Christine Approved Roan, Matthew Final Approval ATTACHMENTS: Page 2 of 2 Memo To: Vito Sammarco From: Scott Bernholdt Date: 2 July 2014 Re: Replacement of Water Supervisory Control and Data Acquisition (SCADA) System In the fiscal year 2013-2014 $ 150,000 was budgeted to replace components of the Water SCADA system. The SCADA systems monitor and control the water system as well as the sanitary sewer pumping stations. Several of the components have not been manufactured for a number of years and the stock available has been depleted. The entire system was installed in 1999 to ensure Y2K compliance and continued operation. In the subsequent years the software has been upgraded and PCs replaced when they failed, but the majority of the equipment has remained unchanged. The scope of this project will include the replacement of some components at the central and remote locations. We will be able to continue to use the radio communication system that is in place. When the radio system was installed, we were able to eliminate unreliable leased telemetry lines that saved the Village approximately $ 65,000 per year. Some components of the equipment being replaced will be salvaged for spare parts for the Sewer SCADA until that system is similarly replaced. Water system operation and their controls are extremely difficult to understand and program. Incorrectly doing so can result in catastrophic damage to the water system and risking the safety and reliability of the system. The Village has utilized the professional services of the same systems integrator since the Village went to Lake Michigan Water in 1985. The company has changed names and ownership several times, but the primary staff working on the Village's systems has remained the same. The definition of the scope of work has been almost a year in development. I recommend that the Village award a professional services contract to Energenecs, Inc of Cedarburg, Wisconsin (the successor company of Kamp -Synergy, LLC) in the amount of $ 153,415 for Water SCADA system upgrades. $ 150,000 was budgeted and additional funds are available for transfer in the Water & Sewer Fund. This firm is the logical choice due to their unique understanding and knowledge not only of the operation of the Village's water system, but because they best understand the equipment and what can continue to be used. Your concurrence with this recommendation and subsequent forwarding to the Village Board is respectfully requested. �yGQ,OVE V, Tour° 07/07/2014 TO: Raymond R. Rummel, Village Manager FROM: Christine Tromp, Director of Finance SUBJECT: Fiscal Year 2015 Budget Increase BACKGROUND: Purchase orders outstanding at fiscal year-end represent contracts -in -progress because the Village has ordered the goods and services, but not received them. Accounting principles require that expenditures be recorded in the fiscal year in which they are received. Therefore, the purchase orders outstanding as of April 30, 2014, have been advanced to Fiscal Year 2015. This process obliges a corresponding increase to the Fiscal Year 2015 Budget, as funds for these outstanding purchases were not included in the new budget year. This is the 15th year that the Finance Department has carried outstanding purchase orders into the new fiscal year. This process eliminates last minute requests, reduces administrative paperwork, and improves the overall Flow and control of the budget process. Additionally, at the January 8, 2013 Village Board meeting, the Village Board approved the issuance of $38,000,000 in General Obligation Bonds. The bond issuance was recorded as an increase to the Fiscal Year 2013 Budget and carried forward to Fiscal Year 2014. In order to permit the continued expenditure of the bond proceeds, a carryover of the balance of the funds to Fiscal Year 2015 is required. Attached please find a revised budget summary, including budget adjustments by fund, as well as a detailed listing of all carryover requests. The Fiscal Year 2015 total increase amounts to $46,322,579 resulting in a total budget of $156,275,457. This represents an increase of 6.10% in comparison to Fiscal Year 2014. The increase is primarily attributable to the carryover of bond monies and ongoing Village infrastructure projects in the Capital Projects, ICRC and Water/Sewer Funds. Page 1 of 2 Increasing the budget at this time ensures that the Village's financial operations remain compliant with Illinois budgetary statutes and generally accepted accounting principles. Funds for these purchases are available due to previously allocated funds not being expended during the prior fiscal year. APPROVALS: Bourdeau, Brian Created/Initiated Roan, Matthew Final Approval Tromp, Christine ATTACHMENTS: 1. Fiscal Year 2015 Budget Increase Detail Report Page 2 of 2 Fiscal Year 2015 Adjusted Budget Executive Summary FY2015 FY2015 FY2015 Fund Budget Adjusted Fund Number Mooted Budeet Adiuctmrnr a ... I et General Fund 101 $ 57,219,352 $ 532,934 $ 57,752,286 Emergency Management Fund 202 $ 123,967 $ - $ 123,967 Motor Fuel Tax Fund 203 $ 1,204,000 $ - $ 1,204,000 Recycling/Municipal Waste Fund 206 $ 1,914,179 $ 48,274 $ 1,962,453 Asset Seizure Fund 207 $ 16,895 $ - $ 16,895 Industrial/Commercial Revitalization Fund 208 $ 3,708,680 $ 664,609 $ 4,373,289 Foreign Fire Insurance Fund 209 $ 295,030 $ 59,800 $ 3S4,830 Cable Television Fund 210 $ 483,683 $ - $ 483,683 Capital Projects Fund 301 $ 3,618,400 $ 4,014,395 $ 7,632,795 Grove Mall Redevelopment -TIF 302 $ 767,000 $ - $ 767,000 Devon/RohlwingRedevelopment -TIF 303 $ 690,000 $ - $ 690,000 Residentail Enhancement Fund 304 $ 1,167,750 $ 11,398 $ 1,179,148 Busse/Elmhurst Redevelopment -TIF 305 $ 1,415,000 $ - $ 1,415,000 Capital Projects Debt Fund 402 $ 6,300,120 $ - $ 6,300,120 Water and Sewer Fund 501 $ 19,088,622 $ 40,184,785 $ 59,273,407 Capital Replacement Fund 601 $ 1,682,000 $ 806,384 $ 2,488,384 Firefighters Pension Fund 721 $ 5,629,200 $ - $ 5,629,200 Police Pension Fund 722 $ 4,629,000 $ - $ 4,629,000 Village Total I $ 109,952,878 1 $ 46,322,579 1 $ 156,275,457 Executive Summary - Fiscal Year 2015 Bud General Carryovers Purchase Order Carryovers 2013 General Obligation Bond Proceeds Total Fiscal Year 2015 Budget Adjustment iFund/Source $ 7,326,357 $ 2,240,024 $ 36,756,198 $ 46,322,579 Fiscal Year 2015 - Carryovers Requiring Budget Increase General Carryovers Fiscal Year in Which Funds Were Account Amount Originally Budgeted Description of Carry Over Request Reason for Carry Over Request 101.1705.407.6100 $ 24,000 Fiscal Year 2014 Information Technology Consulting Services To provide for additional consulting services, if necessary 101.1705.407,7300 $ 156,000 Fiscal Year 2008 Long Range Information Technology Projects To be used to support ERP implementation 101.2101.411.1800 $ 12,000 Fiscal Year 2014 Safety Shoe Program Program is under new direction 101.2102.411.5603 $ 20,000 Fiscal Year 2013 Swivel Joint/Refurbishment - Quint Fleet is researching options 101.2102.411.6902 $ 3,600 Fiscal Year 2014 Training Tower Maintenance Complete repairs prior to long-term maintenance contract 101.2103.411.7500 $ 93,000 Fiscal Year 2014 Defibrillators Defibrillators are on order 101.2201.412.7500 $ 18,800 Fiscal Year 2014 Three Radio Base Stations Purchase not completed by April 30, 2014 101.2202.412.7500 $ 15,000 Fiscal Year 2014 Enhance Jail Cameras Purchase not completed by April 30, 2014 101.3202.422.5603 $ 12,000 Fiscal Year 2014 Vehicle Maintenance - Spreader Control Repair needed due to effects of harsh winter operations 101.3202.422.5603 $ 4,500 Fiscal Year 2014 Vehicle Maintenance - Sandblast/Paint Unit #725 Project not completed by April 30, 2014 101.3202.422.7500 $ 9,100 Fiscal Year 2012 Chloride Tank Project not completed by April 30, 2014 101.3203.422.8500 $ 24,000 Fiscal Year 2014 Wise Road Landscape Screenings Project not completed by April 30, 2014 due to weather 101.3204.422.6100 $ 3,500 Fiscal Year 2014 Architectural Services - Fleet Storage Facility Project not completed by April 30, 2014 206.4104.430,7500 $ 7,S00 Fiscal Year 2014 Nitrogen Gas Compressor Budgeted purchase not completed by April 30, 2014 209.2101.415.7500 $ 27,800 Fiscal Year 2014 Thermal Imaging Cameras Purchase not completed by April 30, 2014, bids opened 209.2101.415.8200 $ 32,000 Fiscal Year 2014 Dispatch Equipment - Add Ons Purchase not completed by April 30, 2014 301.1101.460.8200 $ 45,365 Fiscal Year 2014 Municipal Building Modifications Balance of project funds - - -- 301.1701.460.8200 - $ - 105,361 Fiscal Year 2014 Municipal Building Modifications Balance of project funds 301.1801.460.7500 $ 22,570 Fiscal Year 2014 Upgrade Village Message Boards Balance of project funds 301.2107.460.7200 $ 7,638 Fiscal Year 2014 Dispatch Equipment Station 7 completed; getting quotes for remaining stations 301.2107.460.8200 $ 23,240 Fiscal Year 2014 Station 8 Kitchen Project pending bidding 301.2107.460.8200 $ 22,188 Fiscal Year 2014 Fire Department Capital Projects Balance of project funds 301.3101.460.6100 $ 59,570 Fiscal Year 2014 Community Development Professional Services Balance of project funds 301.3201.460.8100 $ 492,650 Fiscal Year 2014 Property Balance of project funds 301.3201.460.8300 $ 550,000 Fiscal Year 2014 Property Improvements Balance of project funds 301.3201.460.8500 $ 1,251,229 Fiscal Year 2014 Public Works Capital Projects Balance of GO Bond Refinancing Proceeds 301.3202.460.8500 $ 700,500 Fiscal Year 2014 Public Works Capital Projects Balance of project funds 301.3204.422.8200 $ 60,000 Fiscal Year 2014 Fleet Storage Facility Project not completed by April 30, 2014 301.3205.460.8S00 $ 40,651 Fiscal Year 2014 Public Works Capital Projects Balance of project funds 501.3301.481.7300 $ 74,000 Fiscal Year 2014 Infrastructure Management Software Purchase not copmleted by April 30, 2014 501.3301.481.7500 $ 11,587 Fiscal Year 2014 NWCD Radio Upgrade Project - W/5 Portion Balance of project funds 501.3302.481.5601 $ 60,000 Fiscal Year 2014 Resurface Asphalt - Pump House 6 Budgeted project not completed by April 30, 2014 5013302.481.7500 $ 500,000 Fiscal Year 2012 Replace Pumps & MCC - Pump House 2 Replacement not yet required, near operating end -of -life 501.3302.481.7500 $ 150,000 Fiscal Year 2014 Replace SCADA Project scope is currently under negotiation 501.3302.481,8500 $ 500,000 Fiscal Year 2014 Replace watermains/manhole sealing Ongoing poject 501.3303.481.5608 $ 300,000 Fiscal Year 2012 Clean and Televise W/S Infrastructure Waiting for CIPP contracts to be bitrryover Req. Budget Increase Page 2 of 5 Fiscal Year 2015 - Carryovers Requiring Budget Increase Fiscal Year in Which Funds Were Account Amount Originally Budgeted Description of Carry Over Request Reason for Carry Over Request 501.3303.481.7500 $ 10,000 Fiscal Year 2014 Rehabilitate Truck #820 Budgeted rehabilitation not completed by April 30, 2014 501.3303.481.7500 $ 190,000 Fiscal Year 2014 Rehabilitate Residential Lift Station Waiting to complete other lift station rehabilitations 501.3303.481.8500 $ 150,000 Fiscal Year 2012 Rehabilitate Greenleaf Lift Station Project currently in design 501.3303.481.8500 $ 450,000 Fiscal Year 2012 Rehabilitate Jet -Die Lift Station Project currently in design 501.3303.481.8500 $ 250,000 Fiscal Year 2012 Rehabilitate Shadywood Lift Station Project currently in design 501.3303.481.8500 $ 250,000 Fiscal Year 2012 Rehabilitate Busse/Devon Lisft Station Project currently in design 501.3304.481.7700 $ 176,500 Fiscal Year 2013 Crane Truck #824 Vehicle purchase not completed by April 30, 2014 601.2102.482.7700 $ 28,395 Fiscal Year 2014 Refurbish Engine #115 Balance of project funds 601.2104.482.7500 $ 64,505 Fiscal Year 2014 NWCD Radio Upgrade Project Balance of project funds 601.2202.482.7700 $ 101,694 Fiscal Year 2012-14 Capital Replacement Vehicle Builds Balance of project funds 601.2204.482.7700 $ 2,914 Fiscal Year 2014 Remainder of budgeted vehicle build Complete Police vehicle build 601.3202.482,7700 $ 20,400 Fiscal Year 2013 Vehicle Build - Snow Plow #703 Project not completed by April 30, 2014 601.3202,482.7700 $ 185,000 Fiscal Year 2014 Leaf Loader Options under review by Fleet Services 601.3203.482.7700 $ 7,600 Fiscal Year 2013 Vehicle Build - Snow Plow #709 Project not completed by April 30 2014 General Expenditures $ 7,326,357 General Obligation Bond Carryover - Account— Amount - Fiscal Year Notes 501.3304.481.8504 $ 25,756,198 2014 2013 GO Bond Projects 501.3303.481.8504 $ 11,000,000 2014 2013 GO Bond Projects Bond Total $ 36,756,198 Executive Summary of General Carryover Request - By Fund/Source Fund/Source Total General Fund $ 395,500 Fund 206 $ 7,500 Fund 208 $ - Fund 209 $ 59,800 Fund 301 $ 3,380,962 Water/Sewer $ 3,072,087 CRF $ 410,508 Bonds $ 36,756,198 Total $ 44,082,554 Carryover Req. Budget Increase Page 3 of 5 Fiscal Year 2015 Purchase Order Rollovers Requiring Budget increase Purchase Order Vendor Account Amount 21188 Wilson Consulting 101.1705.408.6100 $ 1,560.00 21226 Plante & Moran PLLC 101.1705.408.7300 $ 28,520.00 21057 Vision Internet Providers, Inc. 101.1705.408.7300 $ 7,478.00 21314 Air One Equipment, Inc. 101.2101.411.1800 $ 23,375.00 21392 Xtreme Rescue, Inc. 101.2102.411.2200 $ 1,850.00 21009 Thompson Elevator 101.3101.421.6100 $ 2,980.00 21393 OEC Business Interiors 101.3101,421.7100 $ 7,550.00 21327 Illinois Lighting 101.3201.422.6302 $ 9,660.00 21271 Consery FS, Inc. 101.3202.422.2200 $ 2,129.00 21141 Denier & Sons, Inc. 101.3202.422.5608 $ 41,719.00 21244 Civiltech Engineering, Inc. 101.3202.422.6100 $ 6,995.00 21262 Consery FS, Inc. 101.3205.422.2200 $ 1,243.00 21386 A Plus Tuckpointing 101.3205.422.5612 $ 575.00 21255 Rebechini Studios 301.3205.422.5612 $ 1,800.00 21045 Powell Tree Care, Inc. 206.4104.430.6908 $ 40,774.00 21229 Costar Group, Inc. 208.3103.421.6102 $ 6,959.00 21172 Civiltech Engineering, Inc. 208.3103.421.8500 $ 169,096.00 21130 Engineering Resources Associates, Inc. 208.3103.421.8500 $ 810.00 21346 Gary R. Weber Associates 208.3103.421.8500 $ 38,161.00 21351 Gary R. Weber Associates 208.3103.421.8500 $ 11,324.00 21381 Gary R. Weber Associates 208.3103,421.8500 $ 6,660.00 21305 Thorne Electric, Inc. 208.3103.421.8500 $ 108,855.00 20672 Western Remac, Inc. 208.3103.421.8500 $ 15,674.00 21110 Western Remac, Inc. 208.3103.421.8500 $ 74,857.00 21306 Western Remac, Inc. 208.3103.421.8500 $ 232,213.00 21216 Alumital Corp. 301.1101.460.8200 $ 2,975.00 21257 Midco, Inc. 301.1101.460.8200 $ 550.00 21219 MITI Construction Services 301.1101.460.8200 $ 1,966.00 21257 Midco, Inc. 301.1701.460.8200 $ 3,300.00 21219 MITI Construction Services 301.1701.460.8200 $ 8,635.00 21329 OEC Business Interiors 301.1701.460.8200 $ 35,738.00 21217 Randini, Inc. 301.1701.460.8200 $ 13,785.00 21403 Ross Electric, Inc. 301.1701.460.8200 $ 1,150.00 21169 A-1 Roofing Company 301.2107.460.8200 $ 2,635.00 21093 Structural Technologies 301.2107.460.8200 $ 3,150.00 21087 Wills Burke Kelsey 301.3101.460.6100 $ 13,322.00 21207 Wills Burke Kelsey 301.3101.460.6100 $ 71,986.00 21213 Wills Burke Kelsey 301.3101.460.8300 $ 1,000.00 21321 Civiltech Engineering, Inc. 301.3202.460.8500 $ 13,348.00 21351 Gary R. Weber Associates 301.3202.460.8500 $ 27,355.00 21305 Thorne Electric, Inc. 301.3202.460.8500 $ 379,888.00 PO Rollovers Req. Budget Increase Page 4 of 5 Fiscal Year 2015 Purchase Order Rollovers Requiring Budget increase Purchase Order Vendor Account Amount 20883 Transystems Corp. 301.3202.460.8500 $ 50,200.00 21093 Structural Technologies 301.3205.460.8200 $ 2,450.00 21418 Fiore Nursery & Landscaping 304.3105.460.2200 $ 7,888.00 21327 Illinois Lighting 304.3105.460.2200 $ 3,510.00 21422 Ayres Associates, Inc. 501.3301.481.6100 $ 20,142.00 21187 Arrow Road Construction 501.3302.481.2200 $ 534.00 21409 EJ USA, Inc. 501.3302.481.2200 $ 9,991.00 21339 HD Supply Waterworks 501.3302.481.2200 $ 5,768.00 21326 Anderson Lock Co. 501.3302.481.5601 $ 4,109.00 21364 Corrpro Waterworks 501.3302.481.5602 $ 15,600.00 21413 Ray's Welding Co. 501.3302.481.5602 $ 2,200.00 21187 Arrow Road Construction 501.3303.481.2200 $ 839.00 20877 Donohue & Associates 501.3303.481.8500 $ 25,634.00 21187 Arrow Road Construction 501.3304.481.2200 $ 1,800.00 20884 Civiltech Engineering, Inc. 501.3304.481.8504 $ 33,812.00 21044 Civiltech Engineering, Inc. 501.3304.481.8504 $ 102,779.00 21223 Civiltech Engineering, Inc. 501.3304.481.8504 $ 128,085.00 21297 Stantec Consulting 501.3304.481.8504 $ 5,207.00 21144 Pierce Manufacturing 601.2102.482.7700 $ 105,205.00 21286 Northwest Central Dispatch 601.2104,482.7500 $ 170,933.00 21284 Currie Motors 601.2202.482.7700 $ 94,602.00 21276 Currie Motors 601.2204.482.7700 $ 25,136.00 Total PO Carryover $ 2,240,024.00 Total PO Carryover By Fund General Fund $ 137,434.00 Fund 202 $ Fund 203 $ _ Fund 206 $ 40,774.00 Fund 207 $ Fund 208 $ 664,609.00 Fund 301 $ 633,433.00 Fund 304 $ 11,398.00 Water/Sewer Fund $ 356,500.00 Capital Replacement Fund $ 395,876.00 Total $ 2,240,024.00 PO Rollovers Req. Budget Increase Page 5 of 5 ORDINANCE NO. AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX FOOT (6') HIGH FENCE EXTENDING APPROXIMATELY TWENTY SIX FEET (26') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 1878 HAWK LANE WHEREAS, the Zoning Board of Appeals of the Village of Elk Grove Village, at a public hearing duly called and held according to law, considered the question of granting a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit the construction of a six foot (6') high fence extending approximately twenty six feet (26') beyond the nearest front corner of the principle structure located on an adjacent single-family residential lot for property located at 1878 Hawk Lane, Elk Grove Village; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having considered the recommendation and finding of said Zoning Board of Appeals, find and believe that sufficient hardship exists so as to justify the granting of said variation. NOW, THEREFORE BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage Illinois as follows: Section 1: That there be granted a variation of Section 3-7:D(3) of the Zoning Ordinance to permit a six foot (6') high fence extending approximately twenty six feet (26') beyond the nearest front corner of the principal building located on an adjacent single-family residential lot for property located at 1878 Hawk Lane, Elk Grove Village and identified by property identification number 07-35-204-002-0000. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSTAIN: PASSED this day of 2014. APPROVED this day of APPROVED: 2014. Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Ord IQ,-M la��l.lrnce RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED_ AT 180-182 MARTIN LANE, ELK GROVE VILLAGE ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 613, even though it has been vacant and unused for less than 24 months, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality, the approval of the Board of Commissioners of Cook County is required to validate such shortened period of qualifying abandonment, and a resolution to that effect shall be included with the Class 613 eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 180-182 Martin Lane, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-22-102-225-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 180-182 Martin Lane, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-22-102-225-0000, declared eligible for Class 6B special circumstances status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 613 Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT I IN G AND S RESUBDIVISION OF THE SOUTH 200 FEET OF LOT 5 IN MAYFAIR INDUSTRIAL PARK UNIT 2, A RESUBDIVISION IN THE WEST %: OF SECTION 22 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 613 Application and approves the classification of the subject property as Class 613 property pursuant to the Cook County Real Property Classification Ordinance and the Class 613 tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08- 22-102-225-0000. Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Exterior improvements to the front fagade. b. Update the landscaping. c. Repair asphalt parking lot and driveways. d. Repair/replace exterior overhead doors and service doors. e. Replace four HVAC rooftop units f. Interior buildout; renovate four bathrooms and construct a new lunchroom. Section 5: That this. Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk 06/27/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Planning SUBJECT: Request for a Cook County Class 6B Property Tax Exemption for 180 Martin Lane BACKGROUND: The Law Offices of Sarnoff & Baccash, on behalf of PinMart Inc. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 180-182 Martin Lane. The Applicant intends on purchasing the building and using it for their own operations consisting of light assembly, warehousing, distribution, and internet sales of recognition pins and jewelry. Being a web -based company, the Applicant sells in all fifty states and internationally. Currently, the Applicant collects sales tax for orders shipped within Illinois. The Applicant will be moving its entire operation to Elk Grove Village from Mount Prospect. This includes twenty five jobs with plans to add an additional three to six full time employees. The building at 180-182 Martin Lane is roughly 10,000 square feet and has been 100% vacant since August of 2012. The applicant has allotted $313,000 for both exterior and interior improvements: Planned Improvements: Exterior: Front facade: install stucco accents & finishes; replace wood shingle mansard awning; paint exterior window frames & install additional single pane storm windows; install lighting & lighting accents to front facade; and install signage either on facade or in front lawn/landscape. $45,000 Update the landscaping: remove overgrown poorly placed shrubs & trees; install new sod Pagel of 2 shrubs, plants, and walkways. $18,000 Exterior maintenance & repairs: tuck pointing; repair asphalt parking and driveways; install new downspouts; and repair/replace exterior overhead doors & service doors. $25,000 Replace four HVAC rooftop units $50,000 Interior: Interior build out: demolish 60% of the interior; construct 5,000 sq It of office and 5,000 sq ft of fulfillment space; renovate four bathrooms, & construct a new lunchroom. $175,000 The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site meets the eligibility requirements set forth by Cook County in the Class 6B Eligibility Bulletin as it involves occupation of an abandoned building for less than twenty- four (24) months continuous vacancy with a purchase and special circumstances. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Pending approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. APPROVALS: Grodzin, josh Keegan, Judy Roan, Matthew Created/Initiated Approved Final Approval ATTACHMENTS: 1. Request for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 SARNOFF & BACCASH LAW OFFICES SUITE 1920 ONE NORTH LA SALLE STREET CHICAGO, ILLINOIS 60602-3907 TELEPHONE: (312) 782-8310 FA%: (312) 78241635 May 13, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request PinMart, Inc., or another entity to be named 180-182 Martin Lane, Elk Grove Village, Illinois 60007 PIN:08-22-102-225-0000 Dear Josh: PinMart, Inc. or another entity to be named ("Applicant" ), is requesting a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and Pilimart, Inc. will use the same for its own operations consisting of the light assembly, warehousing and distribution of recognition iterns and jewelry. In addition, because the property has been vacant for less than twenty-four (24) continuous months with a purchase for value, the Applicant will be seeking a Class 6b Incentive with special circumstances. Attached please find a brief narrative discussing the need for special circumstances. The subject property consists of an approximately 31,320 square foot site with a roughly 10,000 square foot building that has been 100% vacant and unused since August, 2012. As the property has sat vacant. for so long it is now in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $320 000 to immediately rehabilitate the subject property. Based on initial inspections, these improvements will be to update the landscaping, update the fagade, exterior maintenance/repairs, interior demolition and build -out and to replace 4 HVAC rooftop units as well as for other general maintenance. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 10 to 15 construction jobs. PinMart, Inc. currently leases an approximately 6,500 square foot space located at 1842 S. Elmhurst Rd. in Mount Prospect and because its business has been growing it needs to expand its operations as soon as possible. PinMart, Inc. plans to move its entire operation to the subject property and bring all 25 (20 full-time and 5 part-time) of its current employees to the same. The subject property will serve as PinMart, Inc.'s headquarters. In addition, PinMart, Inc. plans on adding approximately 3 to 6 (all full-time) new employees within the first few years at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. SARNOFF & BACCASH Josh Grodzin May 13, 2014 Page Two The Village of Elk Grove Village can also expect that PinMart, Inc. and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that PinMart, Inc. will attract business and various customers to the Village in the course of its operations. As the above indicates, there are various benefits the Village of Elk Grove Village will receive should the Applicant be granted the Class 6b Incentive. The Applicant is excited to move forward with the purchase, rehabilitation and occupation of the subject property. Additionally, PinMart, Inc. is excited to move to the Village of Elk Grove Village and continue to expand its operations at the subject property and be a strong community member for many years to come. However, the above is all contingent on the Applicant receiving a Class 6b Incentive. Therefore, please review this letter and the following attached materials, and place the Applicant on the agenda for the next Village Board meeting on June 17, 2014: 1. Petition Form for Class 6B Program. 2. Legal description. 3. Affidavit attesting to the vacancy on the subject property. 4. Aerial and picture of the front of the subject property. 5. Description and costs of the improvements to be made to the subject property, including the landscaping and facade. 6. List of the subject property's taxes for the past five years, including Cook County print- outs. 7. Estimated taxes on the subject property with and without the Class 6b Incentive and with 1009b vacancy relief. 8. Site Plan (unavailable at this time but to be provided if/when available). 9. Landscaping Plan (unavailable at this time but to be provided if/when available). 10. $500.00 filing fec. 8310. Should you have any other questions or concerns, do not hesitate to contact me at (312) 782- Sincerely, zSARNOOFFF & BBACCASH A. Kafitz Encls. SARNOFF & BACCASH Special Circumstances PinMart, Inc., or another entity to be named ("Applicant"), is requesting a Resolution in support and consent of a Class 6b Incentive on the property located at180-182 Martin Lane in Elk Grove Village, Illinois (PIN: 08-22-102-225-0000) based on occupation of abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and PinMart, Inc. will use the same for its own operations consisting of the light assembly, warehousing and distribution of recognition items and jewelry. The subject property consists of an approximately 31,320 square foot site with a roughly 10,000 square foot building that has been 100% vacant and unused since August, 2012. As the property has sat vacant for so long it is now in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $320,000 to immediately rehabilitate the subject property. Based on initial inspections, these improvements will be to update the landscaping, update the fagade, exterior maintenance/repairs, interior demolition and build -out and to replace 4 HVAC rooftop units as well as for other general maintenance. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 10 to 15 construction jobs. PinMart, Inc. currently leases an approximately 6,500 square foot space located at 1842 S. Elmhurst Rd. in Mount Prospect and because its business has been growing it needs to expand its operations as soon as possible. PinMart, Inc. plans to move.its entire operation to the subject property and bring all 25 (20 full-time and 5 part-time) of its current employees to the same. The subject property will serve as PinMart, Inc.'s headquarters. In addition, PinMart, Inc. plans on adding approximately 3 to 6 (all full-time) new employees within the first few years at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. The Village of Elk Grove Village can also expect that PinMart, Inc. and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that PinMart, Inc. will attract business and various customers to the Village in the course of its operations. Based on our research and the additional costs that must be incurred to rehabilitate the building in order for this to be a successful endeavor, the Applicant must possess a Class 6b Incentive to complete the substantial rehabilitation thereof and to successfully operate the subject property. It is for these reasons that it is necessary to grant the Applicant a Resolution in support and consent of a Class 6b Incentive for the above -referenced property based on occupation of abandoned property for less than twenty-four (24) months of continuous vacancy with a purchase for value, special circumstances and substantial rehabilitation. 01 Petition Form for Class 6B Program For Office Use Only Address of Subject Property: Signed Affidavit Dated: To the Applicant: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents of this petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. Pagel] PETMON FOR COOK COUNTY CLASS tB VILLAGE OF ELK GROVE VILLAGE We, the undersigned, being owners of record of the following described real estate, do hereby request that the following business and legally described real estate be granted a Cook County Class 6B Property Tax Abatement: Business: PlnMart.lnc. Address: 180 Martin Lane, Elk Grove Vlllaae Illinois Permanent Real Estate Tax Index No. 08-22-102-225-0000 Assessed Valuation 2011 $239,063 (last 3years) 2012 $239,063 2013 $81.634 Attach Legal Description of Property Owners of Record: Print Name: Ramzan Mani! Suture: 2426 Touhv Ave Elk Grove Vlllaoe Illinois 60007 (Address City, State) Phone: Fax: Email: Business Applicant's Name: Print Name: mire pl ❑nminplli S_ ig`nature: /k 4 da<z �,/ A Q� ti PlnMart. Inc. (or another entity to be named) Business/Corporation Name 180 Martin Lane, Elk Grove Village, Illinois 60007 (Address City,.State) Phone:847-709-2861 Eam 847-709-2868 Email: mike d(doinmartnet Page 12 (Z Disclosure of Ownership 1. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: ❑ A Letter of Transmittal detailing the existing and intended use of the property, reason for Class 6B, property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. ❑ Completion of the Class 6B Eligibility Checklist for the property in question. ❑ Completion of the property tax analysis spreadsheet. ❑ Current property photographs and renderings of property building modifications, if applicable. ❑ Proposed Site Plan, if applicable. If property is: ❑ Owned by the individual(s); a Title Tract Search, or n One copy of the latest recorded deed with affidavit ❑ Administered by a trust a One certified copy of the trust agreement, trust deed and a list of beneficiaries Has the property been, or is now, the subject of any other action by the Village? Nu t -ft• f tkC If YES, give details on a separate sheet of paper. AtiliraAt 1I awart 01. Page13 opru VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 611 Property Tax Abatement The Village of Elk Grove prides itself on being a business friendly community. As such, the Village supports the use of the Cook County Class 613 Tax Abatement in cases where it is established that a tax disparity exists and is detrimental to tenancy and where the project presents a clear benefit to the community. The Village reserves the right to review applications and render its approval or disapproval based on the information provided. Adhering to all Village codes and ordinances with respect to building and landscaping alterations is required. Furthermore, proposed building and landscaping construction must follow the design guidelines promulgated in the Industrial / Commercial Revitalization Master Plan Update for 2011. Proposed enhancements should be in accordance with the attached Industrial Design Guidelines Packet. The purpose of the Cook County Class 6B Property Tax Abatement Program is to stimulate the re - occupancy of vacated industrial buildings through a reduction in property taxes. Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. Under the program the assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is regularly assessed at 25% of fair market value in Cook County. I - INITIATION: The following procedures are necessary for a completed petition for Cook County Class 6B Property Tax Abatement consideration: A. Documents required: 1. Petition (attached) completed in full. 2. Detailed Letter of Transmittal. 3. Completion of Class 6B Eligibility Checklist 4. Previous five (5) years of Property Tax Bill Payments. 5. Legal description of the property. 6. Photographs, both areial and land based, of the area for which the property tax exemption is requested. 7. Any additional supporting documents for the petition. Page 14 B. Fees: Submit a check made payable to the Village of Elk Grove Village to meet the following: 1. $500.00: Filing Fee. Documents and fees are to be submitted to the Village Manager's Office, Attn: Director of Marketing & Business Development 901 Wellington, Elk Grove Village, Illinois 60007. II - REVIEW AND PROCESSING: Upon receipt of the petition for Cook County Class 6B Property Tax Abatement and fee, the Director of Business Development & Marketing will: A. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the for their action. Step "B" will be taken when all petition requirements have been fulfilled. B. Distribute petition and required documents for departmental review and comment by Village Manager's Office, Community Development, Public Works, and Finance. Departments will submit written comments to Director of Business Development & Marketing. C. Department comments will be communicated to applicant for correction. D. When your application is determined to be complete by staff, the petition will be presented to the Mayor & Board of Trustees at the next regularly scheduled Village Board Meeting for consideration. E. Fully completed petitions will be reviewed by the Mayor & Board of Trustees to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the Applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt from the Village. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of approval and the Applicant can move ahead with their project at their own risk. F. The Village will maintain contact with the to ensure that the stated obligations have been met. G. Once the stated obligations have been met, Village staff will present a Resolution of Support to the Mayor & Board of Trustees at a regularly scheduled Village Board Meeting for consideration. Page 12 III - FINAL ACTION: Upon their review, the Mayor and Board of Trustees at a Village Board Meeting will: A. Deny the request. B. Approve the request with or without modification. C. Adopt appropriate resolution. If Approved, the Applicant will receive a certified copy of the Village's Resolution in support of the Cook County Class 6B Property Tax Abatement. NOTE: While the Village will do its best to expedite the review and approval process, Applicants should allow at least 30 days for review by staff and consideration by the Mayor & Board of Trustees. Furthermore, additional time may be needed depending on the complexity of the development. Page 13 06/27/2014 16:41 8477092668 PINMART PAGE 02 (Z Elk Grove Village Class 6B Property Tax Terms and Agreement The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY in accordance with the PLANS and in full compliance with all applicable codes, ordinances, rules, regulations, permits, and plans as outlined In Attachment A, imposed by the VILLAGE, and shall complete the WORK in a good and workmanlike manner or risk voiding this agreement. The WORK shall include all building and landscaping alterations as proposed by the APPLICANT in exchange for the VILLAGE'S approval of a Cook County Class 6B Property Tax Abatement. The APPLICANT, will be issued a Letter of Receipt upon submission of a completed Elk Grove Village Class 6B Application Packet. This letter may be used to inform the Cook County Assessor's Office that the Village of Elk Grove is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement, The Letter of Receipt is not a guarantee of final approval and the Applicant may move ahead with their project at their own risk, The Letter of Receipt will serve as official notice that the APPLICANT is eligible for the incentive however, final approval is not complete until there is an official resolution passed by the Village. The resolution will not be executed until such time all proposed work is complete. The APPLICANT has 365 days from taking ownership or tenancy to complete all proposed alternations and submit a fill accounting of costs. If costs are not consistent with promises made in the original application, the APPLICANT may not be granted a final resolution of 6B approval. This AGREEMENT sets forth all the promises, inducements, agreements, conditions and undertaking between the APPLICANT and the VILLAGE relative to the subject matter thereof, and there are no promises, agreements, conditions or understandings, either oral or written, express or implied, between them, other than as herein set forth. No subsequent alteration, amendment, change or addition to this AGREEMENT shall be binding upon the PARTIES hereto unless authorized in accordance with the law and reduced in writing and signed by them. However, whenever under the provisions of this AGREEMENT any notice or consent of the VILLAGE or the APPLICANT Is required, or the VILLAGE or the APPLICANT is required to agree or to take some action at the request of the other, such approval or such consent of such request shall be given for the VILLAGE, unless otherwise provided herein. In WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below: Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Signed: Name: Craig B. Johnson Title: Mayor Date: Attest: Judith M. Keegan, Village Clerk PinMart Inc 1842 Elmhurst Road Mount Prospect, Illinois c Signed: Name: Af1C#Vk*T— Title: t/&_O-¢rGKVl' Date: 6 _Z y_ /e f Page15 Elk Grove Village Class 6B Property Tax Terms and Agreement Terms & Conditions Attachment A The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY as outlined below... landscaping/Hardscaping • Remove overgrown and poorly placed shrubs and trees • Install new sod where needed, shrubs, plants, and concrete walkways (see landscape plan) Front facade • Replace wood shingle mansard overhanging roof with stucco facade, trim and integrated signage • Install stucco accents and finishes over stone aggregate between windows • Paint exterior window frames and install additional single pane storm windows • Install commercial grade vinyl awnings of 2 front entry doors Exterior maintenance/repairs • Tuck -pointing • Resurface/repair asphalt parking and driveways • Install new downspouts • Repair/replace exterior overhead doors and service doors where needed Interior Demolition and Build -out • Demolish 90% of existing interior building • Construct approximately 4650 sgft of office and 5,350 sgft of warehouse/fulfillment. Construction plans include 4 new bathroom (2 ADA), 6 private office, lunchroom, conference room and general office space for 20+ (plans available upon request) Replace 3 HVAC rooftop units Page 16 VILLAGE OF ELK GROVE VILLAGE, ILLINOIIS Petition for Cook County Class 611 Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 613 Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 16 out of 16 points. Each item will receive 1 point for Yes and 0 points for No. Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abatement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include full-time and part-time. As well as any potential growth and time -frame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • How the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. Page 14 David A Orr Clerk of Cook County COUNTY OF COOK MAP DEPARTMENT Date: 04-11-2014 THIS CERTIFIES THAT THE PERMANENT REAL ESTATE INDEX NUMBER KNOWN AS: 08 - 22 - 102 - 225 - 0000 BEARS THE FOLLOWING LEGAL DESCRIPTION: PARK UNIT 2 A RESUBDIVISION IN THE WEST 02 OF SECTION 22 TOWNSHIP 41 NORTH RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY ILLINOIS, Fee: $5.00 and Plats AFFIDAVIT 1, Ramzan Dhanji, if called to testify would attest to the following facts: I. That I am the setlor and trustee of the Ramzan Dhanji Living Trust dated September 28, 2000, that owns the property located at 180 Martin Lane in Elk Grove Village, Illinois (PIN: 08-22-102-225-0000) ("Subject Property"); 2. That the prior occupant of the Subject Property was Imagineering , Inc.. 3. That as of August 7, 2012, the prior occupant completely vacated the Subject Property. unused. 4. That since August 7, 2012, the Subject Property has been 100% vacant and Subscribed and swom before me Thisday of Mga 2014 BEAL 0, 2017 Further Affiant Sayeth Not Ramzs hanji Date: J /'l FLOOR PL&U 1/4'--1'-O' FROI-rr ELF-VATIOU V4'-I'-O' SIDE >'Y I`' L . f/fL IL Vlk': AN ful l rrtxyii¢ AF Y Mluf f%/Lv Y• (•lu I rrem'^•*' r:z'/w/f, .✓ nn lw.. hh3rlh gym. mrt !M' fP Uer t rrnr +wrf y:• ft' IM: SF•MMM•Y :t/JI :%•I FfAI ' hxrlw .YJH IN NojES yMraltm IIn1 npin 1•((Iwca ryrnt V•WM9 wlpya YVMrN 111f�rOMI°LL HHJN IMU "Alls+ 1 rJry YZFY Iwy LfYN` rt M.+Id (GYM•-✓ M'1+'X Mr r r �•_ ; MPri IN 6PNE f r L Ac. a 1. � -IG. r•1 .� Lyy� t E n, re w N++•+ i • Sm riMl �LL� 180 —182 Martin Lane, Elk Grove; Proposed Improvements & Estimated Cost *Revised 6-13-2014 Landscaping/Hndscaping $18,000 • Remove overgrown and poorly placed shrubs and trees • Install new sod where needed, shrubs, plants, and concrete walkways (see landscape plan) Front facade $45,000 • Replace wood shingle mansard overhanging roof with stucco facade, trim and integrated signage • Install stucco accents and finishes over stone aggregate between windows • Paint exterior window frames and install additional single pane storm windows • Install commercial grade vinyl awnings of 2 front entry doors Exterior maintena nce/re pairs $25,000 • Tuck -pointing • Resurface/repair asphalt parking and driveways • Install new downspouts • Repair/replace exterior overhead doors and service doors where needed Interior Demolition and Build -out $175,000 • Demolish 90% of existing interior building • Construct approximately 4650 sqft of office and 5,350 sqft of warehouse/fulfillment. Construction plans include 4 new bathroom (2 ADA), 6 private office, lunchroom, conference room and general office space for 20+ (plans available upon request) Replace 3 HVAC rooftop units $50,000 180-182 Martin Lane Elk Grove Village Illinois (PIN: 08-22-102-225-0000) Tax Year Taxes 2009 $51,225.59 2010 2011 $51,436.80 2 $52,750.76 201 201$55,635.81 $18,998.23 *NOTE: Please note that the 2013 taxes are an estimate based on the 2013 assessed value and the most recent Tax Rate and Multiplier, which are from 2012. Therefore the final 2013 taxes may vary depending on the final 2013 Tax Rate and Multiplier. DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2009 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County Clerk of the County of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2009, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-22-102-225-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 03-01-10 030210506167 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 12-09-10 121010501283 25,196.58 TAX ANT PD INTEREST PD 25,196.58 26,029.01 TAX AMT PD INTEREST PD 26,029.01 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 10 day of APRILj�2014% j- &.44. County Clerk FCL08 DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2010 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County Clerk of the County of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2010, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-22-102-225-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 03-31-11 040111502114 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 10-18-11 101911500409 28,174.07 TAX ANT PD INTEREST PD 26,174.07 23,262.73 TAX AMT PD INTEREST PD 23,262.73 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 10 day of APRIL 2014, •v �_-4 County Clerk I FCL09 DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2011 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County Clerk of the County Of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2011, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-22-102-225-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 02-28-12 022912502230 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 07-31-12 080112502232 28,290.24 TAX ANT PD INTEREST PD 28,290.24 24,460.52 TAX AMT PD INTEREST PD 24,460.52 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 10 day of APRIL%� j.2014, / � •V County Clerk FCLOB n I :: Cook CountyTreasurer's Office- Chicago, Illinois Cook County Property Tax and Payment Information Printed copies of this Infomnation maynol bo used as a taxull. Paym Ism us I be submitted wlth original tax bill. Property Index Number (Plhl : 08.22-102,225-0000 Tax Year 2012 Tax Typo; CYRant Tax Vulume:050 Classifloetion: 5.93 Property Locatlon 160 MARTIN LN ELK GROPE VILLAGE, IL 60007-1310 To update oontaet the Cook CounlyAsseseor's OIOoa at 312Ad3.7550. M IMAGINEERING 2425 TODHYAVE ELK GROVE K, L 60007.5331 To update your mailing information clickhe,. Exemption Information _ Homeowner EmmPtioo Reoahed: NO Senior Citizen Eemption Racelvad: NO Senior Freeaa Exemption Recelmd: NO Ifyou are entitled to an exemption you did not receiver, click here To check .you received examptions on pre lous tax year., click hem, Tax Billing Informatlort Installment �TaxAmount Billed Tax Due Date ---- tat 2nd $29.012.92 031012013 $26.622.89 08101r2013 The balance due, indud/ng anypena7ry, is as o7Tuestley, April 08, 2074. Payments pmcessedem Posted through Abnday, Apdt 07.2014. Installment Total Amount TaxAmount Penalty Artlounl Lest Payment Rekx•11ed tat $0.00 Date Recehod 2nd $0.00 $0.00 $29,012.92 02262013 $0.00 $0.00 $ono $28,622.89 071302013 BALANCE DUE:. Print f thrum to PIN summary For Tax Years 2011 and prior, the Cook CountyCledk's office can help you with redemption and delinquent inquirlas regarding these prioryom's taxes. You maymach the Clerk at Main Number. 312.603.5658 You may and fmquantiyasked questions and additional information at the Clark's OLos§ weosils: blb9Mrvnv oa�l y� d,_ NtPJfoeolmurlfytreasVer.cortypWnentrestdts.asp opayme,%pa-prigr Rate $1 Ob ad Texee/ Foot Without sa lib' Tax With The Class $31 In you 12 mated Taxes/ are Foot With Class Ob •Denotes Reassessment Year. AssamoOcns: 1. 2012 tax rate and 2012 multiplier. 2. Market value based on the Initial 2014 Cook County Aseas"Oes Office assessed valuation with $320,000 of improvements and Increasing 20% per reassessment year. 3. Taxes based on 100% vacancy are based on the initial 2014 Cook County Asseesor's assessed valuation with 80% of the building assessed Value removed, and Increasing 20% per rea66e6ament year. 100% gated Texas/ V Foot With Vacancy Feet RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED. AT700 MORSE AVENUE, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 6B, even though it has been vacant and unused for less than 24 months, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality, the approval of the Board of Commissioners of Cook County is required to validate such shortened period of qualifying abandonment, and a resolution to that effect shall be included with the Class 6B eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 700 Morse Avenue, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08- 34-102-024-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 700 Morse Avenue, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-34-102-024-0000, declared eligible for Class 6B special circumstances status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 356 IN CENTEX INDUSTRIAL PARK UNIT 216, BEING A SUBDIVISION IN SECTION 34, TOWNSHIP 41 NORTH, RANGE I I EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 613 property pursuant to the Cook County Real Property Classification Ordinance and the Class 613 tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08- 34-102-024-0000. Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Install new awnings at main entrance and will call entrance. b. Paint dock doors. c. Update landscaping; install new shrubs to shield parking lot on east and west side of driveway. d. Install new monument sign and building fagade sign. Section 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this _ day of ATTEST: Judith M. Keegan, Village Clerk U ;:R7:';)": 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village VF.OVEV cP 0�4 �1act �b�N CO✓� 07/01/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Exemption BACKGROUND: The Law Offices of Liston and Tsantilis on behalf of their client Express Line Corporation (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 700 Morse Avenue. The Applicant intends on purchasing the building and using it for their operations consisting of freight forwarding. Express Line has been in the Village for eight years located at 1401 Howard Street in a 9,838 square foot building. Because of its growing business, Express Line can no longer remain at its current location. Express line intends to relocate its current workforce of eight and hire two additional employees. The building at 700 Morse Avenue is approximately 25,287 square feet and has been vacant since December of 2013. The applicant has allotted $47,500 for exterior improvements: Planned Improvements include: Exterior: Install two new fabric awnings at main entrance and will call entrance. Paint both dock doors on west side of building at $5,000. Update the landscaping: Remove all dead landscaping and replace with new trees and perennials. Install new shrubs to shield parking lot on both east and west side of driveway at $12,500. Installation of a new monument sign and building facade sign at $30,000. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of Pagel of 2 abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site meets the eligibility requirements set forth by Cook County in the Class 6B Eligibility Bulletin as it involves occupation of an abandoned building for less than twenty- four (24) months continuous vacancy with a purchase and special circumstances. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Pending approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, josh Keegan, Judy Roan, Matthew ATTACHMENTS: Created/Initiated Approved Final Approval 1. Request for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 THE LAW OFFICER OF LISTON &, TSANTLLIS A PROFESSIONAL CORPORATION 33 NORTH LASALLE STREET. 28TH FLOOR CHICAOO. ILLINOIS 60602 BRIAN P. LISTON (312) 580.1594 PETER TSANTILIS (31.2) 004-3ROR FACSIMILE (312) 580.1592 June 6, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request Shih Living Trust or its Assignee 700 Morse Avenue Elk Grove Village, Illinois 60007 PIN: 08-34-102-024-0000 Dear Josh: Shih Living Trust or its assignee (collectively, the "Applicant") plans on purchasing the above referenced property and is requesting a Resolution supporting and consenting to a Class 6b Tax Incentive based on occupation of abandoned property for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans to lease the subject property to a related entity, Express Line Corporation ("Express Line"), for its use as a freight forwarder. Because the property has been vacant for less than twenty-four (24) continuous months but with a purchase for value, the Applicant will be seeking a Class 6b Tax Incentive with special circumstances. The subject property consists of an approximately 25,287 square foot building on a roughly 74,575 square foot site. The prior occupant of the subject property, the E.J. Welch Company, ceased operations at the subject property by December 27, 2013 and the property has been 100% vacant and unused since that date. The subject property has fallen in disrepair, and in order for the Applicant to make it suitable for Express Line's use, substantial rehabilitation will need to be performed on the site. The Applicant is currently discussing this rehabilitation with its development team and will provide the details of the planned rehabilitation to the Village shortly. Express Line has been in Elk Grove Village for the last eight years (since April 2006), occupying the approximately 9,838 square foot facility located at 1401 Howard Street in the Village ("1401 Howard Facility"). Because of its growing business, Express Line can no longer remain at this location. It plans to relocate to the subject property, which has a building square T Ww order or LISTON & TSANTILIS Josh Grodzin June 6, 2014 Page 2 footage of approximately 25,287 (or approximately 2.5 times the building square footage available at the 1401 Howard Facility). Express Line currently has approximately 8 full-time employees at the 1401 Howard Facility. It not only plans to transfer all of these employees to the subject property, but to also hire approximately 2 additional full-time employees (with more down the road) as soon as possible to work at the site once operational at the same. Express Line will look to hire Elk Grove Village residents for these and other future hires. Conceptualized and established in 1985, Express Line has successfully lived up to its ideals: excellent service, competitive rates, and reliability. Focusing on these goals for the past 25 years, Express Line has efficiently provided unparalleled services through its highly trained staff. "Only the best' has been the guiding principle of each and every member in the Express Line family. It takes its responsibility of arranging the transport of each shipment from point of origin to destination extremely seriously. The global shipping community has continuously entrusted the Express Line with its logistics needs. Express Line is a certified member of the Federal Maritime Commission (FMC), International Air Transport Association (IATA), and has been acclaimed as a reputable forwarder by the Department of Commerce and Industry. In keeping with its highly regarded standing, Express Line has enhanced its export and import programs to address more client - related needs and requirements. For more information regarding Express Line, please visit its website at http://www.expresslinecor-p.com/index.html. Express Line is fortunate to have found the subject property, which will allow it to remain a part of the Elk Grove community; however, the organization does not believe it can transfer its operations to the subject property without the assistance of a Class 6b Tax Incentive. Based on the foregoing, the Applicant requests that the Village of Elk Grove Village review its Class 6b request and approve a Resolution supporting and consenting to a Class 6b Incentive for the subject property based on occupation of abandoned property for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and substantial rehabilitation. Should you have any questions or concerns, or require additional information, please do not hesitate to contact me at (312) 580-1595. Rc a s, atrick Kilmer -Lipinski Encls. 02/26/2007 06:34 AOMJJ_GJTJIAJJO PAGE 02/03 E Express Line Corporation" t•'MC/719! Shih Living Trust or its assignee ("Applicant') plans on purchasing the above -referenced property and plans to rehabilitate the currently vacant and unused site in order to lease the same to a related entity, Express Line Corporation ("Express Line'l, for its use as a freight fnrwardea. The subject property consists of an approximately 25,287 square foot building on a roughly 74,575 square foot site. The prior occupant of the subject property, the E.J. Welch Company, ceased operations at the subject property by December 27, 2013 and the property has been 100% vacant and unused since that date. The subject property is in need of sigufic ant improvements, and therefore, the Applicant plans to substantially rehabilitate the subject property. This rehabilitation will include, but will not be limited to new landscaping, screening, signage and architectural elements such as awnings, roof line accents and windows. Express Line has been in Elk Grove Village for the last eight years (since April 2006), occupying the approximately 9,838 square foot facility located at 1401 Howard Street in the Village ("1401 Howard Facility"). Because of its growing business, Express Line can no longer remain at this location. It plans to relocate ':to the subject property, which has a building square footage of approximately 25,287 (or approximately 2.5 times the building square footage available at the 1401 Howard Facility). Express Line currently has approximately 8 full-time employees at the 1401 Howard Facility. It not only plans to transfer all of these employees to the subjeu. properly, but to also hire approximately 2 additional full-time employees (with more down the road) as soon as possible to work at the site once operational at the same. Express Line will look to hire Elk Grove Village residents for these and other future hires. Conceptualized and established in 1985, Express Line has successfully lived np to its ideals: excellent service, competitive rates, and reliability. Focusing on these goals for the past 25 years, Express Line has efficiently provided unparalleled services through its highly trained staff fOnly the best" has been the guiding principle of each and every member in the Express Line amily. It takes its responsibility of arranging the transport of each shipment from point of origin to destination extremely seriously. The global shipping community has continuously entrusted the Express Line with its logistics needs. 1021 W. ARBOR VITAE ST. INGLEWOOD CA903ol TEL: (310) 645-1355 FAX: (310) 338-1095 13-MAIL:FXPi_iNR4DAOL.CAM HTM://WWW.F-XPRUNE.C.OM 02/26/2007 06:34 00000000000 AOMJJ_GJTJIAJJQ PAGE 03/03 Epresss:. Lito Corporation .r; FMMJ" Express Line is a certified member of the Federal Maritime Commission (FMC). International Air Transport Association (IATA), and has been acclaimed as a reputable forwarder by the Department of Commerce and Industry. In keeping with its highly regarded standing, Express Line has enhanced its export and import programs to address more client -related needs and requirements. For more information regarding Express Line, please visit its website at httu://www.exi2 msalin=xom com/index html. It is for these reasons that it is necessary to grant the Applicant a Resolution supporting and consenting to a Class 6b Tax Incentive for the abovc-referenced pruperty based on occupation of abandoned property for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and substantial rehabilitation. ... h 1021 W AR90VIt ST.;INGLEWOOD CA90301 TEL:(3J0)6d5-.1355, ;. 'FAX:(310)338.1095 E-MA1l;:EXPLIIdOL „1TIp;/ryy�ygr,PRLINE.COM P a 0 n �yOU V/+ '4 Petition Form for Class 6B Program For Office Use Only Address of Subject Property: Signed Affidavit Dated: To the Applicant: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents of this petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. Page I 1 PETITION FOR COOK COUNTY CLASS 6B VILLAGE OF ELK GROVE VILLAGE We, the undersigned, being the entity that intends to purchase the following described real estate, do hereby request that the following business and legally described real estate be granted a Cook County Class 6B Property Tax Abatement: Business: Shlh Living Trust Address: 700 Morse Avenue in Elk Grove Village, Illinois Permanent Real Estate Tax Index No. 08-34-102-024-0000 Assessed Valuation 2012 $232,499 (last 3 years) 2013 $208,750 2014 $208,750 Attach Legal Description of Property Entity that Intends to Purchase: {,/A Print Name: Patrick Kilmer -Lipinski / Si 1401 Howard Street, Elk Grove Village, Illinois (Address City, State) _. 847-439-8588 Email: Jeff@expresslinecorp.com Business Applicant's Name: Print Name: Patrick Kilmer -Lipinski Express Line Corporation Business/Corporation Name Signature: 1401 Howard Street, Elk Grove Village, Illinois (Address City, State) Phone: 847-439-8588 Fax: 847-439-8188 jeff@expresslinecorp.com Page 12 o;qe ♦ h Disclosure of Ownership 1. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: ❑ A Letter of Transmittal detailing the existing and intended use of the property, reason for Class 613, property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. o Completion of the Class 6B Eligibility Checklist for the property in question. ❑ Completion of the property tax analysis spreadsheet. ❑ Current property photographs and renderings of property/building modifications, if applicable. ❑ Proposed Site Plan, if applicable. If property is: ❑ Owned by the individual(s); a Title Tract Search, or > ' One copy of the latest recorded deed with affidavit ❑ Administered by a trust; > One certified copy of the trust agreement, trust deed and a list of beneficiaries Has the property been, or is now, the subject of any other action by the Village? no If YES, give details on a separate sheet of paper. Page13 VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 6B Property Tax Abatement The Village of Elk Grove prides itself on being a business friendly community. As such, the Village supports the use of the Cook County Class 6B Tax Abatement in cases where it is established that a tax disparity exists and is detrimental to tenancy and where the project presents a clear benefit to the community. The Village reserves the right to review applications and render its approval or disapproval based on the information provided. Adhering to all Village codes and ordinances with respect to building and landscaping alterations is required. Furthermore, proposed building and landscaping construction must follow the design guidelines promulgated in the Industrial / Commercial Revitalization Master Plan Update for 2011. Proposed enhancements should be in accordance with the attached Industrial Design Guidelines Packet. The purpose of the Cook County Class 613 Property Tax Abatement Program is to stimulate the re - occupancy of vacated industrial buildings through a reduction in property taxes. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. Under the program the assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is regularly assessed at 25% of fair market value in Cook County. I - INITIATION: The following procedures are necessary for a completed petition for Cook County Class 6B Property Tax Abatement consideration: A. Documents required: 1. Petition (attached) completed in full. 2. Detailed Letter of Transmittal. 3. Completion of Class 6B Eligibility Checklist 4. Previous rive (5) years of Property Tax Bill Payments. 5. Legal description of the property. 6. Photographs, both areial and land based, of the area for which the property tax exemption is requested. 7. Any additional supporting documents for the petition. Page14 B. Fees: Submit a check made payable to the Village of Elk Grove Village to meet the following: 1. $500.00: Filing Fee. Documents and fees are to be submitted to the Village Manager's Office, Attn: Director of Marketing & Business Development 901 Wellington, Elk Grove Village, Illinois 60007. II - REVIEW AND PROCESSING: Upon receipt of the petition for Cook County Class 6B Property Tax Abatement and fee, the Director of Business Development & Marketing will: A. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the for their action. Step "B" will be taken when all petition requirements have been fulfilled. B. Distribute petition and required documents for departmental review and comment by Village Manager's Office, Community Development, Public Works, and Finance. Departments will submit written comments to Director of Business Development & Marketing. C. Department comments will be communicated to applicant for correction. D. When your application is determined to be complete by staff, the petition will be.presented to the Mayor & Board of Trustees at the next regularly scheduled Village Board Meeting for consideration. E. Fully completed petitions will be reviewed by the Mayor & Board of Trustees to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the Applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt from the Village. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of approval and the Applicant can move ahead with their project at their own risk. F. The Village will maintain contact with the to ensure that the stated obligations have been met. G. Once the stated obligations have been met, Village staff will present a Resolution of Support to the Mayor & Board of Trustees at a regularly scheduled Village Board Meeting for consideration. Page12 III -FINAL ACTION: Upon their review, the Mayor and Board of Trustees at a Village Board Meeting will: A. Deny the request. B. Approve the request with or without modification. C. Adopt appropriate resolution. If Approved, the Applicant will receive a certified copy of the Village's Resolution in support of the Cook County Class 6B Property Tax Abatement. NOTE: While the Village will do its best to expedite the review and approval process, Applicants should allow at least 30 days for review by staff and consideration by the Mayor & Board of Trustees. Furthermore, additional time may be needed depending on the complexity of the development. Page 13 (4 VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 613 Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 613 Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 16 out of 16 points. Each item will receive I point for Yes and 0 points for No. Packet Item Yes No Letter of Transmittal x Name of the Applying Company x Current and Proposed Location/Address of the Applicant x Proposed Use of the Property x Proof of Vacancy k Job Creation and Retention Data(excluding one-time construction iobs x Total Project Cost of Proposed Improvements exclude landpurchase) Proposed Detailed Construction Budget of Proposed Improvements Proposed Landscape Budget and Plan Total Square Footage of the Building x Current Color Photographs of the Building Prior Five Years of Tax History x Breakdown of Taxes Paid Occupied With 613 v. Occupied Without 6B een*9 Tax PIN x Legal Description x Letter from Applicant Explaining the Need for the Tax Abatement on Company Letterhead X Application Fee of $500 x Total Points Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abatement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include full-time and part-time. As well as any potential growth and time -frame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • How the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. Page 14 4w1 b'q Elk Grove Village Class 6B Property Tag Terms and Agreement The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY in accordance with the PLANS and in full compliance with all applicable codes, ordinances, rules, regulations, permits, and plans as outlined in Attachment A, imposed by the VILLAGE, and shall complete the WORK in a good and workmanlike manner or risk voiding this agreement. The WORK shall include all building and landscaping alterations as proposed by the APPLICANT in exchange for the VfLLAGE'S approval of a Cook County Class 6B Property Tax Abatement. The APPLICANT, will be issued a Letter of Receipt upon submission of a completed Elk Grove Village Class 6B Application Packet. This letter may be used to inform the Cook County Assessor's Office that the Village of Elk Grove is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of final approval and the Applicant may move ahead with their project at their own risk. The Letter of Receipt will serve as official notice that the APPLICANT is eligible for the incentive however, final approval is not complete until there is an official resolution passed by the Village. The resolution will not be executed until such time all proposed work is complete. The APPLICANT has 365 days from taking ownership or tenancy to complete all proposed alternations and submit a full accounting of costs. If costs are not consistent with promises made in the original application, the APPLICANT may not be granted a final resolution of 6B approval. This AGREEMENT sets forth all the promises, inducements, agreements, conditions and undertaking between the APPLICANT and the VILLAGE relative to the subject matter thereof, and there are no promises, agreements, conditions or understandings, either oral or written, express or implied, between them, other than as herein set forth. No subsequent alteration, amendment, change or addition to this AGREEMENT shall be binding upon the PARTIES hereto unless authorized in accordance with the law and reduced in writing and signed by them. However, whenever under the provisions of this AGREEMENT any notice or consent of the VILLAGE Page 15 02/26/2007 06:34 00000000000 AOKTJ_GJTJ1AJJQ PAGE 01/03 or the APPLICANT is required, or the VILLAGE or the APPLICANT is required to agree or to take some action at the request of the other, such approval or such consent of such request shall be given for the VILLAGE, unless otherwise provided herein. In WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below: Village of Elk Grove Village 901 Wellington Avenue Elk Grove village, IL 60007 Slgaed: Name: Craig B. Johnson Title: Mayor Date: Attest: Judith M. Keegan, Village Clerk 13 Jeff SW Station Manager Express Lima Corp- 1401 Howard St. Elk Grove Village, IL�60007 Title: Se 1 gate•. �'iit'C Elk Grove Village Class 6B Property Tax Terms and Agreement Terms & Conditions Attachment A The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY as outlined below Planned Improvements Exterior: Install two new fabric awnings at main entrance and will call entrance. Paint both dock doors on west side of building. Update the landscaping: remove all dead landscaping and replace with new trees and perennials. Install new shrubs to shield parking lot on both east and west side of driveway. Install new monument sign and building fa ade sign. Page16 LEGAL DESCRIPTION LOT 3561N CENTEX INDUSTRIAL PARK UNIT 216. BEING A SUBDIVISION IN SECTION 34. TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. ADDRESS OF PROPERTY: 700 Morse Avenue, Elk Grove Village. Illinois. P.I.N.: 08-34-102-024-0000 . t� � ._ .-,�� _— . i.%t. s � faA ( G� _ ._ i✓ ti .y�i -� 1 � _ e_ D� .. . . .. � .. li . � .. i . ,. to uovy�c __ __ _ _ _,_ .i r� r s .a 1 ' ;S� i .,.. � r � a � t �. :.ai - { ,. o '� . — ,: _ � 3 a. �. �' .. ' .�� ''.1 irl � c � _ :'�?'��T�-�-'^.".6�T_.1 . -�`- .--xwta,::.: lEGti ^.'4....a. "v . } :. v: ..� ' ..' � 3'. � — - _ r. '..�:. �.. � � .� o� .... 11� (aw — . __._--- _, - r� _ � , - :. _ . .,� , ._..------ —� -- .a �� . � .- a !� - : ��: -ePaine/Wetze/ 1 OTC N 700 Morse Avenue Elk Grove Village (not to scale) 0 ?�J � 0 -? €.`4 [ b IT11 4 � A ljq: Express Line Corporation Proposal for 6B 700 MORSE AVENUE ELK GROVE VILLAGE AFTER IMPROVEMENTS Express Line 1 98" Corporation go" 847-439-8588 700 Morse Ave. Elk Grove Village Double Sided Internally Illuminated Monument Sign Routed face, painted white, blue translucent letters ARTWORK CHARGE INCLUDES 1 DRAWING AND 1 REVISION. Any subsequent revisions will be billed at f75/hour. Cuclemar: Please check for accuracy In design and spelling. The signage will be produced from design that you see. Some products are subject to final manufacturer and may vary from this or We make every effort to eliminate errors,but the customer has final responsibility of final review lot correctness. Errors that require additional production and/or reprinting may be at cuatemei s ozpense. Boulevard CLIENT: Express Line Corporation mrsignQsignpaloce.com DATE: 5119/1e REVISION: 01 fax 847.640.1343 FILENAME: Monument Sign Design Concept phone 847.640.1335 Yw Spaeth AvaoNs 9 P Pahm h m mauhaee ins a rMw :1rR z Customer APpreerI Dale mnaw mnumm Nil is wepeeury b, Tee $ipe F .m N The Soo Palace Inc HeW, am tone+ Express Line Corporation a 3' x 21' Illuminated Box Sign _ Translucent Face With Illuminated � l r,y Logo r r i� h 'Al ml- 1 r 5d� a # Design Concep R2 Option A CLIENT: Eape55 Line Corporation 7W 99man Atnopim SY Rahoeacbmmhmve amv aehdwaevve rmrsign@slOnpalace.com sp DATE' S/7/la x REVISION: OD :.pros.I pa„ fax 847.640.1343 lIFILENAME: R20ptionA phone 847.640.1335 I Laddmm Apomaaf earn ARTWORK CHARGE INCLUDES 1 DRAWING AND 1 REVISION. Any subsequent revision: will be Gilled a1 575/hour. e°ammr: Mum ch90 for aeivary n arbpn am l"liro 110 tlWpe w0 ee pmduded Imm Caalpn Ind you sea. Same °m0,ol are 101.10 I mI mbuluWer and may vary lmm Ras CralI.Waseakewen'enortmNvavxh ermq. but Re ovamer has Inal m,"rovoley At lvdd,lh I.....amess. Gram sent ryw<add00IW 6a North Livery Boulevard Elk Grave Village. IL 60007 pbdudhpn am7a mmVbrg mcu may ee b :mnmfa eapensn i 1.1 wpomRnmmrraaanewra o�rrnrarmfeorue�:e°.eunmamrvarm.a°vmamb.rmy�ra¢sec nnrwm'mexmmgmmeuexamyovmatr ebare.d°.asm eaemm°mme.stiateev.w.vmndrr.synvraa.rammgme.mwrymnmec..uam��ysuamoamrxn ac Express Line Corporation Proposal for 6B 700 MORSE AVENUE ELK GROVE VILLAGE AFTER IMPROVEMENTS View 2 700 Morse Avenue Elk Grove Village, Illinois (PIN:08-34-102-024-0000) Tax Year ,., Market Value Assesmnent Level , Assessed Value Multiplier Tax Rate .;� Taxes I :.5 2009 $1,133,996 25.00% $283,499 3.3701 5.909% $56,456 2010 $1,856,104 25.00% $464,026 3.3000 6.520% $99,840 2011 $1,357,500 25.00% $339,375 _ 2.9706 7.428% $74,885 2012 $929,996 25.00% $232,499 2.8056 8.295% $54,108 2013 Market - 2012 Tax Assessment Level - -. A_ ssessed Value__ 2012 Multplier _..Rate_ _._ Estlmated Taxes_}... 2013 $835,000 25.00% $208,750 1 2.8056 8.295% $48,581 - .. AssessoeCertified- . 2014 Market 2012 Tax Tax Year : Value _ _ Assessment Level_. .„ Assessed Value . 2012Multiplier _:=...Rate:.__ EstimatedSaxes ._.; 2014 $835,000 25.00% $208,750 2.8056 - 8.295% $48,581 --- 2013 Tax Year: The 2013 tax rate and multiplier have not been published at this time. The above based on the most recent available 2012 tax rate and mutipiier. 2014 Tax Year: The 2014 tax rate and multiplier have not been published at this time. The above based on the most recent available 2012 tax rate and mutiplier. Liston 8 Tsantilis, PC 700 Morse Avenue Elk Grove Village, Illinois 08-34-102-024-0000 :80mated 2014 Taxes (Pal Second Year of Triennial Estimated 2014 Taxes (Payable In 2015) Based on: 1) 2012 Tax Rate and Multiplier 2) 2014 Projected Purchase Price of $1,300,000 3) 2014 Cook County Assessor Certified Market Value of $835,000 4) No Vacancy Reduction 51 No Class 6b Tax Incentive Estimated 2014 Effective Tax Estimated Rate (Based on Increase the Foregoing per Year Increase L Estimated Estimated Estimated Year of the 2012 Taxes I of the 2012 Market Value Assessment Level Assessed Value 2012 Tax Rate 2012 Multiplier Effective Tax Rate Effective Tax Rate) Estimated Taxes Building S . Ft. Building S . Ft. $835,0001 25.00% $208.7501 8.2950%1 2.8056 0.00% 23.2725%j $48,5811 25.287 $1.92 $835.000 25.00% $208,750 8.2950% 2.8056 5.00°h 25.6579% $53,561 _25,287 $2.12 $835,000 25.00% $208,750 8.2950°h 2.8056 10.00% 28.1597% t58.7831 25.2871 $2.32 Notes (PLEASE READ): • The 2012 Effective Tax Rate was increased per year by the above -mentioned increases to account for a possible increase In the Effective Tax Rate between 2012 and 2014- Said increases are highly speculative and should be treated as such. • Please note that certain conditions regarding the above -mentioned proposed purchase price may render the proposed purchase price a poor Indicator of fair market value, and may decrease our ability to reduce the subject property's taxes based on said sale. Estimated 2014 Taxes (Payable in 20151 Based on 1) 2012 Tax Rate and Multiplier 2) 2014 Projected Purchase Price of $1,300,000 3) 2014 Cook County Assessor Certified Market Value of $835,000 4) No Vacancy Reduction 5 Class 6b Tax Incentive Estimated 2014 Effective Tax Estimated Rate (Based on Increase the Foregoing per Year Increase per Estimated Estimated Estimated of the 2012 Year of the 2012 Taxes I Market Value Assessment Level Assessed Value 2012 Tax Rate 2012 Multiplier Effective Tax Rate Effective Tax Rate) Estimated Taxes Building S . Ft. Building S . Ft. $835.0001 10.00% $83.5001 8.2950% 2.8056 0.00% 23.2725%1 $19.4321 25,287 $0.77 $835,000 10.00% $83.5001 8.2950% 2.8056 5.00% 25.6579%1 $21,4241 25,2871 $0,85 $835,000 10.00% $83,5001 8.2950%1 2.8056 10.00% 28.1597%1 $23,5131 95 MI $0.93 Notes (PLEASE READ): • The 2012 Effective Tax Rate was Increased Per Year by the above -mentioned increases to account for a possible increase in the Effective Tax Rate between 2012 and 2014. Said Increases are highly speculative and should be treated as such Please note that certain conditions regarding the above -mentioned proposed purchase price may render the proposed purchase price a poor indicator of fair market value, and may decrease our ability to reduce the subject property's taxes based on said sale. Please.note that the above estimates are speculat ve and should be treated, as such. 6/26/2014 1oft AFFIDAVIT I, Michael Welch, if called to testify would attest to the following facts: 1. That I am a representative of the K2 Development LLC which currently owns the property located at 700 Morse Avenue in Elk Grove Village, Illinois (PIN: 08- 34-102-024-0000) ("Subject Property"). That E.J. Welch Company was the prior occupant of the Subject Property. 3. That by December 27, 2013, E.J. Welch Company completely vacated the Subject Property. 4. That since December 27, 2013, the Subject Property has been 100% vacant and unused. Further Affiant Sayeth Not Michael WelFfi Date: Subscribed and swom before me This 7th day of June, 2014 Signature Notary Public BRENDA HERNANDEZ OFFICIAL SEAL •,, Notary Puhlli. S1a1G0f I1llnei5 My Commission Expires Ownership Information Applicant: Shih Living Trust or its Assignee (collectively, the "Applicant') plans to purchase the property located at 700 Morse Avenue in Elk Grove Village, Illinois (PIN: 08- 34-102-024-0000). Owners: Lynn Shih (50%) 2232 Via La Brea Palos Verdes Estates, CA 90274 Richard Shih (50%) 2232 Via La Brea Palos Verdes Estates, CA 90274 Occupant: The Applicant plans to lease the same to a related entity, Express Line Corporation, for its use as a freight forwarder. 0513220088 Page: 3 of 3 EXHIBIT A LEGAL DESCRIPTION LOT 3681N CENTEX INQUSTRIAL PARK UNIT 216, BEING A SUBDMSION IN SECTION 34. TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. ADDRESS 00 PROPERTY:, 706 Morse Avenue; Elk Grove Village, Illinois. P. I. N .: 08-34-102-024-0000 eA AGENDA REGULAR VILLAGE BOARD MEETING August 19, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Stefan Potuznik, Christus Victor Lutheran Church) 3. APPROVAL OF MINUTES OF July 15, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: July 31, 2014 $873,680.77 August 19, 2014 $838,027.32 6. CONSENT AGENDA a. Consideration to grant special permission authorizing outdoor seating at Salt Creek Pizza & Pub located at 66 E. Devon Avenue in conjunction with the seating plan approved by the Community Development Department. (Salt Creek Pizza & Pub submitted a request to the Village seeking approval for seasonal outdoor dining. They propose to construct an outdoor deck with a seating plan that will provide thirty-eight (38) additional seats. (The Village has authorized similar requests for food establishments provided that there are no detrimental effects on the area. (Salt Creek Pizza & Pub has agreed to maintain the area with respect to cleanliness and trash. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request (attached) from Alexian Brothers Medical Center, located at 800 Biesterfield Road, to waive building permit fees for a temporary banner in the amount of $25. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. Page 1 of 8 (A report from the Director of Community Development, recommending approval, is attached.) c. Consideration of a request (attached) from the Elk Grove Park District to waive building permit fees for the replacement of underground electric at the Hattendorf Center, located at 225 Elk Grove Boulevard, in the amount of $25. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) d. Consideration of a request (attached) from the Elk Grove Village Lions Club, located at 1645 Von Braun Trail, to waive the FY 2014-15 business license and permit fees associated with the Kelly Miller Circus in the amount of $175. (The Elk Grove Lions Club is seeking a waiver of the FY 2014-15 business license fee for one carnival/circus license ($100), and one fire hydrant deposit and connection permit fee ($75). (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. . . . (A report from the Deputy Director of Finance, recommending approval, is attached.) e. Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by 2nd Gen for a Rezoning at 50 Biesterfield Road. (2nd Gen is petitioning the Village for a Rezoning at 50 Biesterfield Road for the purpose of constructing a Dunkin' Donuts/Baskin-Robbins. (A date for a public hearing has not been established.) Consideration to reject all bids for the 150-164 Lions Drive Site Lighting and Electrical Distribution Improvements. (On July 1, 2014 the Village opened sealed bids to furnish and install site lighting and electrical distribution improvements at 164 Lions Drive. Six (6) firms were issued plans/specifications and four (4) firms submitted bids. (The bids received were substantially higher than anticipated. Staff has reviewed the bids and determined that it is in the best interest of the Village to explore alternative designs and rebid the project. (A report from the Director of Public Works, recommending approval, is attached.) g. Consideration to award a construction contract with Safeguard Waterproofing - Ram Jack of Franklin Park, IL for the 2014 Sidewalk Slabjacking Contract in the amount of $37,843 from the General Fund. (On Tuesday, August 4, 2014, the Village opened sealed bids for the 2014 Sidewalk Slabjacking Contract. Two (2) contractors obtained bid documents and one (1) submitted Page 2 of 8 .. a bid. (This contract provides for raising sections of concrete sidewalk with slabjacking methods to correct the slope or grade. (The contractor has previously completed work for the Village. (It is recommended that a contract for the 2014 Sidewalk Slabjacking Contract be awarded to Safeguard Waterproofing - Ram Jack of Franklin Park, IL in the amount not to exceed $37,843. (Sufficient funds for this contract are allocated in the General Fund. (A report from the Director of Public Works, recommending approval, is attached.) h. Consideration to award a purchase contract through the SPC Joint Purchasing Contract to Currie Motors of Frankfort, IL for the purchase of one (1) Ford F-250 Utility Truck with plow in the amount of $37,974 from the Water & Sewer Fund. (The Public Works Department is replacing one (1) Utility truck that is 14 years old with over 130,000 miles. (The 2015 Ford F-250 Utility Truck with plow is available through the Suburban Purchasing Cooperative (SPC) Contract from the lowest determined bidder, Currie Motors of Frankfort, IL. (Adequate funds are budgeted in the Water & Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk Grove Village, IL to build six (6) LED Illuminated Residential Gateway Signs in the amount of $39,636. (Rebechini Studios, Inc. of Elk Grove Village was contracted to design and construct a prototype sign for use in the residential and business park gateway signage program. (Manufacturing the signs through Rebechini Studios will lessen the construction lead time for sign installations as well as provide a local source for maintenance and repair of the signs. (To ensure the sign uniformity, standardization, and quality control of these signs the Village has selected Rebechini Studios as the sole source to design and build the LED Illuminated Sign Component of the Gateway Signs. (A proposal was obtained from Rebechini Studios to manufacture the initial six (6) residential signs. (The six (6) Residential Gateway Sign locations are the following; Wise Road east of Plum Grove Road, Nerge Road east of Plum Grove Road, Rohlwing Road north of Biesterfield Road, Biesterfield Road east of Martha Street, Arlington Heights Road south of Higgins Road, Ridge Road north of Devon Avenue. (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration to award a professional service contract to the lowest responsive and responsible bidder Homer Environmental, LLC of Lockport, IL for the 2014 Ditch Clearing in the amount of $74,450 from the 2013 GO Bond Series Account 501-3304- 481.85-04. Page 3 of 8 (On Tuesday, August 5, 2014, the Village opened sealed bids for the 2014 Ditch Clearing Project. A total of three (3) contractors obtained contract documents with three (3) submitting bids on the project. (The lowest responsive and responsible bid was received from Homer Environmental, LLC of Lockport, 1L in the amount of $74,450. (The project includes approximately 5 acres of tree clearing and ditch cleaning, landscape restoration and all incidental and collateral work necessary to complete the project. (Adequate funds are available in the 2013 GO Bond Series Account 501-3304-481.85-04. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration of a request to award a contract to Foster Coach Sales, Inc. of Sterling, IL for the purchase of a new Horton Type I Ambulance in the amount of $188,000 from the Capital Replacement Fund. (The FY 2015 Fire Department budget contains funding for the purchase of a new front line ambulance. (The 2015 Horton Type I Ambulance is available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder, Foster Coach Sales, Inc. of Sterling, IL. (Fleet Services and Fire personnel have reviewed and approved the specifications of the proposed ambulance. (Adequate funds are budgeted within the Capital Replacement Fund. (A report from the Fire Chief, recommending approval, is attached.) 1. Consideration to award a purchase contract with National Salt Supply Company, a Compass Minerals Company, for bulk rock salt in an amount not to exceed $218,240. (On Tuesday, August 4, 2014, the Village opened sealed bids for the 2014 Corporate Bulk Rock Salt Contract. Five (5) vendors obtained bid documents and one (1) submitted a bid. (This contract provides for 2,200 tons of bulk rock salt (800 tons prior to October 31, 2014 and 1400 tons prior to March 31, 2014) at a unit price of $99.20 per ton. (The salt purchase will supplement the contract allotment of 3,360 tons to be obtained through the Illinois Central Management Services (CMS) Joint Purchasing Program at a price not to exceed $56.76 per ton. (The combined tonnage of 5,560 tons plus an additional 20 percent allowable purchase through the CMS contract will provide sufficient salt for the 2014/2015 season. (The lowest responsive and responsible bid was received from National Salt Supply Company. (This vendor has supplied the Village with salt in previous years. (It is recommended that a contract for the 2014 Corporate Bulk Rock Salt Contract be awarded to North American Salt Company, a Compass Minerals Company in the amount not to exceed $218,240. (Sufficient funds for this contract are allocated in the Corporate Fund FY 2015 budget. (A report from the Director of Public Works, recommending approval, is attached.) m. Consideration to award a professional service contract to the lowest responsive and responsible bidder DiMeo Bros., Inc. for the Culvert Improvements - University Lane in Page 4 of 8 the amount of $467,447.50 from the 2013 GO Bond Series Account 501-3304-481.85-04. (On Tuesday, July 15, 2014, the Village opened sealed bids for the Culvert Improvements - University Lane Project. A total of four (4) contractors obtained contract documents, with three (3) submitting bids on the project. (The lowest responsive and responsible bid was received from DiMeo Bros., Inc. of Elk Grove, IL in the amount of $467,447.50. (The project includes the removal of the existing corrugated metal pipe (CMP) culverts that convey Tributary 6 of the West Branch of Salt Creek beneath University Lane and replacement with concrete culvert pipes. The work also includes pavement removal and replacement, aggregate base courses, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, landscaping, restoration, and all incidental and collateral work necessary to complete the project. (Adequate funds are available in the 2013 GO Bond Series Account 501-3304-481.85-04. (A report from the Director of Public Works, recommending approval, is attached.) n. Consideration to adopt Ordinance No. 3385 amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code by increasing the number of Class "H" Liquor Licenses from one (1) to two (2) (Craft Brew Hub, LLC). (This Ordinance increases Class "H" Liquor Licenses from one (1) to two (2) licenses. (A report from the Village Clerk, recommending approval, is attached.) o. Consideration to adopt Ordinance No. 3386 granting a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit the construction of a five foot (5') high fence extending approximately four feet (4') beyond the nearest front corner of the principal structure on the adjacent single-family residential lot for property located at 346 Birchwood Avenue. (The Mayor and Board of Trustees concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation. (This item was previously discussed at the July 15, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) p. Consideration to adopt Resolution No. 28-14 (attached) authorizing the destruction of audio recordings of closed meeting sessions (2011/2012). (As required by the Illinois Open Meetings Act, the Village has kept audio recordings of all closed meetings and gives permission to destroy those records after 18 months of the meeting date. (This resolution allows the destruction of forty-four (44) recordings of meetings dated January 2011 through December 2012 for which written minutes of those closed meetings had been approved. (A report from the Village Clerk, recommending approval, is attached.) q. Consideration to adopt Resolution No. 29-14 (attached) authorizing Release/Retention of Executive Session minutes of the Village of Elk Grove Village from January 2012 through December 2012. Page 5 of 8 (As required by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions. (This Resolution allows the release of minutes from January 2012 through December 2012. (A report from the Village Clerk, recommending approval, is attached.) r. Consideration to adopt Resolution No. 30-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 613 Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2001 Lunt Avenue. (The Law Offices of Crane and Norcross, on behalf of Prologis (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2001 Lunt Avenue. (The Applicant is in negotiations with Stern Pinball to lease the property which has been vacant since April of 2011. Stern is the world's largest and oldest manufacturer of arcade quality pinball games. (Stern is currently located in Melrose Park at 2020 Janice where they currently employ between 75 to 80 full time jobs and approximately 100 to 175 part time jobs. (The company is expanding and intends on relocating its entire operation to 2001 Lunt Avenue including its corporate, engineering, design, marketing, sales, warehousing, assembly, and manufacturing functions. (Stern has looked at a number of locations for its expansion including Elk Grove Village, Bensenville, Des Plaines, Melrose Park, Schiller Park, Northlake, Berkley, Chicago, and locations outside of Illinois. (The subject property consists of a fifty one year old approximately 118,278 square foot building. The Applicant has allotted $889,913 to refurbish the building and has already spent $27,546 on new signage and landscaping for a total investment of $917,459. (Prologis has invested in the property to maintain it as an attractive and functional building including signage at $9,989 and landscaping at $17,557. (Prologis proposes additional improvements including tuck pointing at $34,000, concrete and paving repairs to truck court at $265,820, new roof replacement at $111,118, upgrading of electric $32,945, silo/tower removal $57,030, exterior painting $44,000, and various tenant improvements of $345,000 for a total of $889,913. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program Page 6 of 8 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Electronic Cigarettes b. Temporary Business Signage 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel a. PC Docket 14-1 - Public Hearing to consider a request from CENTI Illinois for a Special Use Permit to permit a religious institution in accordance with Elk Grove Zoning Ordinance No. 2410, Chapter 3, Section 3-5:13 on property located at 1550 Higgins Road. (PH 8-13-2014) b. PC Docket 14-2 - Public Hearing to consider text amendments to Sections 7E-6:A pertaining to uses prohibited in I-1 Industrial Districts and Section 3-7:D.5 pertaining to Page 7 of 8 the projection of ornamental features in the I-1 and I-2 Industrial Zoning Districts. (PH 8- 13-2014) 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 14-6 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 1265 Dover Lane. (PH 7-24-2014) b. ZBA Docket 14-7 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of principal structures within the industrial zoning district. (PH 7-24-2014) 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts for the property located at 346 Birchwood Avenue. 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8 Village of Elk Grove Accounts Payable Month -End Warrant 07/31/2014 VENDOR NAME DESCRIPTIONS DESC 2 AMOUNT P. 1 VARIOUS APWA CHICAGO METRO CHAPTER APWA SEMINAR SAMMARCO/LOVERING 80.00 2 1011801-408.32-01 ATBT TELEPHONE REGULAR 62.99 3 1 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS JUNE 14 425,902.35 4 1012107-411.24-00 BUCKEYE CLEANING CENTER, INC. HOUSEHOLD SUPPLIES 545.46 5 VARIOUS CALL ONE TELEPHONE/REGULAR 5,081.22 6 1010060.223.09-00 CLERK OF CIRCUIT CT OF COOK CTY IMAINTENANCE COURT FEE 36.00 SVC AGREEMENT/INTERNET, SECURITY IOUS COMCASTCABLE MONITORING SVC 248.65 460.81-00 COOK COUNTY TREASURER/PROPERTY TAX 2013 PROPERTY TAX 300 E. DEVON/2ND 2,801.69 07,61-00 U1012102-411.42-00 DEPT OF THE TREASURY PCORI 0S/Ot/12-04/30/13 580.00 154.00-00 DIRECTOR OF ILLINOIS STATE POLICE ASSET SEIZURE 703.00 08.61-00 DUPAGE COUNTY CLERK PROF SERV/NOTARY RENEWAL D. -HUNTER 10.00 11.42-00 FIRELINE TRAINING AND CONSULTING WRITINGSKILLS TRAINING 4 FD ATTENDEES 436.00 IOUS FORT DEARBORN LIFE INSURANCE CO INSURANCE PREMIUM JULY 2014 8,284.51 •' 14 3043105460.61-00 GARY R WEBER ASSOCIATES, INC. BIESTERFIELD/WELLINGTON 2,766.10 75 VARIOUS GUARDIAN DENTAL PREMIUMS AUGUST-2014 2,150.37 DENTAL ADMIN/COBRA FEES, FLEX ADMIN 16 VARIOUS HEALTHSMART BENEFIT SOLUTONS FEES JUNENULY/AUG 2014 8,165.95 17 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS JULY/AUG 2014 241,411.08 MID -SUMMER CONCERTS, OPER 8 HOUSEHOLD SUPPLIES, MAINT SUPPLIES/EQPT 8 BLDGS, VEHICLE MAINT 18 VARIOUS HOME DEPOT CREDIT SERVICES SUP 697.92 19 1012209412.42-00 IATAI REGISTRATION/ITAI CONFERENCE CALLAGHAN, CRUM 600.00 20 1 1012207412.42-00 ILLINOIS STATE POLICE POLICE TRAINING MARUSICH 210.00 21 VARIOUS INTL ON OF OPER ENGRS-ADMIN UNION DUES JUL-14 3,571.10 22 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES JUL-14 - 823.90 ' 23 VARIOUS JP MORGAN CHASE/PROC CARD PROC CARD/SEE ATTACHED 78.145.39 24 1010000-223.07.00 METRO ALLIANCE OF POLICE UNION DUES JUL-14 2,071.28 ' 25 1010000-223.13-00 METROPOLITAN LIFE INSURANCE CO. ILIFE INSURANCE JUNE 14 291.32 26 5013301481.63-01 MICHELLE MORRISON INSURED REPAIRS 200.00 27 2083103421.81-00 MUNICIPAL GIS PARTNERS INC GIS STAFFING SERVICES 12,272.00 28 5013301481.63-01 NATIONWIDE AUTO BODY 8 M. MORRISON INSURED REPAIRS M. MORRISON 3,651.26 VAR NCPERS PREMIUMS AUGUST-2014 505.00 ' 1010000-121.04-00 PITNEY BOWES POSTAGE BY PHONE POSTAGE 4,500.00 r32 1012101411.67-00 SIMPSON, DOUGLAS D MILEAGE/PARKING DOUG SIMPSON 00.00 VARIOUS SYMETRA PREMIUMS JULY14 59,337.20 VAR IVISION SERVICE PLAN(IL) PREMIUMS AUGUST-2014 5.953.16 $4 VARIOUS WAL-MART OPER HOUSEHOLD SUPPLIES FIRE ST. #7,#e,#9,#10 1,494.92 35 1013205422.22-00 WAL-MART OPER PPLIES SU8 56.86 873,680.77 Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 06/5/2014 through 0716412014 (June 2014) RAYMOND RUMMEL 7103 MARATHON PETRO164770 5542 AUTOMATED FUEL DISPENSERS 40.00 EAGLE RIDGE RESORT 7011 LODGING -HOTELS, MOTELS 233.34 $273.34 MATTHEW ROAN 7129 BUSINESSCOMPSKILLS 8244 BUSINESS AND SECRETARIAL SCHOOLS 750.00 $750.00 CATHERINE MIARNOWSKI 7145 BIRTHDAY DIRECT 5947 GIFT, CARD, NOVELTY AND SOUVENIR SHOPS 40.95 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 CETER FOR PUBLIC SAFET 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 650.00 AMAZON.COM 5942 BOOK STORES 75.05 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 AMAZON.COM 5942 BOOK STORES 188.68 DOUBLETREE BY HILTON D 3692 DOUBLETREE HOTELS 78.40 CHICAGO TRIB SUBSCRIPT 5968 CONTINUITY/SUBSCRIPTION MERCHANT 560.79 ALL HANDS FIRE EQUIPME 5046 COMMERCIAL EQUIPMENT (NOT ELSEWHERE CLASSIFIED) 202.96 AMAZON MKTPLACE PMTS 5942 BOOK STORES 39.90 $2,277.47 POLICE DEPT SUPPORT SVC7 7194 LEXISNEXIS RISK MGT 5994 NEWS DEALERS & NEWSSTANDS 50.00 PJS CAMERA AND PHOTO 5946 CAMERA AND PHOTOGRAPHIC SUPPLY STORES 998.00 PAYPAL'SSA AND TTL 8999 PROFESSIONAL SERVICES 500.00 SPEXCRIMINA 5085 INDUSTRIAL SUPPLIES 87.49 IN 'ALLIED CLEANING SE 7349 CLEANING & MAINTENANCE 250.00 PJS CAMERA AND PHOTO 5946 CAMERA AND PHOTOGRAPHIC SUPPLY STORES 89.95 TLO TRANSUNION 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND Di 128.25 LEXISNEXIS RISK MGT 5994 NEWS DEALERS & NEWSSTANDS 50.00 $2,163.69 POLICE DEPT SUPPORT SVC2 7228 WAL-MART 91897 5411 GROCERY STORES, SUPERMARKETS 40.00 DARECATALOGCOM 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 44.65 REDBIRD EXPRESS 5542 AUTOMATED FUEL DISPENSERS 20.00 MARRIOTT PEORIA MARQUE 3509 MARRIOTT HOTELS 246.34 MARRIOTT PEORIA MARQUE 3509 MARRIOTT HOTELS 246.34 USAIRWAY 03723628919135 3063 U.S. AIR 475.00 CPC'CAFEPRESS.COM 5969 OTHER DIRECT MARKETERS 110.68 $1,183.01 JUDY KEEGAN 4162 VARISPORT 5046 COMMERCIAL EQUIPMENT (NOT ELSEWHERE CLASSIFIED) 459.95 HYATT HOTELS MILWAUKEE 3640 HYATT HOTELS -183.01 BLOOMING FLOWERS INC 5992 FLORISTS 87.95 FEDEXOFFICE 00036327 7338 QUICK COPY AND REPRODUCTION SERVICES 90.00 NATIONAL FALLEN FIRER 7299 MISCELLANEOUS PERSONAL SERVICES 75.00 $629.89 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 06/5/2014 through 07/04/2014 (June 2014) ENGINEERING DEPARTMENT 9450 RADIOSHACK COR00165845 5732 ELECTRONIC SALES 21.79 RADIOSHACK COR00165945 5732 ELECTRONIC SALES -21.79 RADIOSHACK COR00165845 5732 ELECTRONIC SALES 19.99 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 12.28 TARGET 00008805 5411 GROCERY STORES, SUPERMARKETS 50.49 AMERICAN PUBLIC WORKS 5969 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 35.00 WALGREENS 04438 5912 DRUG STORES 8 PHARMACIES 23.97 $141.73 VITO P SAMMARCO 6603 TASTY CATERING 5811 CATERERS 2343.63 SHEET METAL WERKS INC 1799 SPECIAL TRADE CONTRACTORS 56.25 VERSARE SOLUTIONS 5021 OFFICE FURNITURE 921.00 AMAZON MKTPLACE PMTS 5942 BOOK STORES 206.60 AMAZON.COM 5942 BOOK STORES 13272 MAURITZON INC 5085 INDUSTRIAL SUPPLIES 1391.04 55,061.24 MICHAEL P OHARA 7559 KWIK TRIP 22800002287 5542 AUTOMATED FUEL DISPENSERS 42.50 WAL-MART#1897 6411 GROCERY STORES, SUPERMARKETS 6.51 WALGREENS #5735 5912 DRUG STORES & PHARMACIES -6.53 WALGREENS #5735 5912 DRUG STORES It PHARMACIES 8.53 IL WEB PLATE RENEWAL 9399 HOME SUPPLY WAREHOUSE STORES 103.25 TOOLTOPIA 5533 AUTOMOTIVE PARTS 8 ACCESSORIES 288.70 9440.96 ROSS ROWE 4041 ALLIANCE FOR COMMUNITY 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 350.00 AVANGATETELESTREAM.NE 5734 COMPUTER SOFTWARE STORES 199.00 B & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 62999 $1,178.99 RICHARD MIKEL 3412 CETER FOR PUBLIC SAFET 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 650.00 CARROT TOP INDOO OF 00 5969 OTHER DIRECT MARKETERS 232.17 GALLS INTERN' 5964 CATALOG MERCHANT 45.80 $927.97 DEBBIE WEBER 9046 COACH'S CORNER 5812 EATING PLACES, RESTAURANTS 47.60 AVANTI CAFE & SANDWICH 5812 EATING PLACES, RESTAURANTS 38.22 AMBULANCE LICENSE FEE 9399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 151.75 PARAMEDIC LIC RENEWAL 9399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 41.75 BIG SAMMY'S HOT DOGS 5812 DRUG STORES 8 PHARMACIES 28.74 EMT LICENSE RENEWAL 9399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 21.75 FRO LICENSE RENEWAL 9399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 21.75 PARAMEDIC INITIAL LIC. 9399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 61.75 PARAMEDIC LIC RENEWAL 9399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 41.75 SAMS CLUB #6487 5300 WHOLESALE CLUBS 29.49 PARAMEDIC LIC RENEWAL 9399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 41.75 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 06/6/20141hrough 07104/2014 (June 2014) PARAMEDIC LIC RENEWAL 9399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 41.75 $568.05 JOSHUA M. GRODZIN 3637 EXECUTIVE CARD FEE J.D. GRAPHIC CO INC 2741 MISCELLANEOUS PUBLISHING AND PRINTING -75.00 190.00 INFUSIONSOFT 7392 MANAGEMENT, CONSULTING AND PUBLIC RELATIONS 199.00 CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTION MERCHANT 55.00 EDOC COMMUNICATIONS IN 2741 MISCELLANEOUS PUBLISHING AND PRINTING 640.00 $1,009.00 MAGGIE JABLONSKI 3445 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 17.50 JEWEL#3632 5411 GROCERY STORES, SUPERMARKETS 44.97 $62.47 POLICE DEPT FIELD SVCS 2 6041 JEWEL #3220 5411 GROCERY STORES, SUPERMARKETS 10.29 JAROSCH BAKERY, INC. # 5462 BAKERIES 30.96 _ NASW ONLINE 8699 MEMBERSHIP ORGANIZATIONS 190.00 IL AS, OF CHIEFS POLIC 8699 MEMBERSHIP ORGANIZATIONS 325.00 GALLS INTERN' 5964 CATALOG MERCHANT 212.50 MERCH MART ELK GROVE-] 5199 NON -DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 130.96 MERCH MART ELK GROVE-1 5199 NON -DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 1000.00 KARA CO, INC 5732 ELECTRONIC SALES 130.00 JAROSCH BAKERY, INC. # 5462 BAKERIES 23.22 AED SUPERSTORE 5047 MEDICAL DENTAL SUPPLIES 164.00 $2.216.93 ED MAY 7704 STAPLS3145388062000 5111 STATIONERY, PRIMING SUPPLY 199.99 WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT 124.94 $324.93 POLICE DEPT FIELD SVCS 1 1708 WAL-MART #1897 5411 GROCERY STORES, SUPERMARKETS 137.22 EB'CCROCS ANNUAL TRAI 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 160.00 USAIRWAY 03723628898183 3063 U.S. AIR 475.00 USAIRWAY 03723628898194 3063 U.S. AIR 475.00 WM SUPERCENTER#1897 5411 GROCERY STORES, SUPERMARKETS 41.80 STALKER RADAR 5732 ELECTRONIC SALES 24.76 $1,313.78 ACCOUNTS PAYABLE 4946 GOVERNMENT FINANCE OFF 8699 MEMBERSHIP ORGANIZATIONS 85.00 GOVERNMENT FINANCE OFF 8699 MEMBERSHIP ORGANIZATIONS 25.00 NIU OUTREACH 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 250.00 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 23.94 VILLAGE OF BENSENVILLE 4900 UTILITIES 26219.36 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 12525.00 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 84.85 TRANSCHICAGO TRUCK GRP 5511 AUTOMOBILE AND TRUCK DEALERS SALES, SERVICE, REPA 1366.21 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 06/6/2014 through 07/04/2014 (June 2014) VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 1851.54 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 480.23 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 60.06 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 30.93 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 188.22 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 10.25 EBS 5045 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 111.52 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 5156.25 RED CAFFEINE INC INVE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 2518.75 VZWRLSS-APOCC VISB 4814 TELECOMMUNICATION SERVICE 2510.30 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 154.85 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 167.82 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 104.35 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 94.85 $54,019.28 POLICE DEPT FIELD SVCS 3 4227 UNITED 01674580778500 3000 UNITED AIRLINES ABT ELECTRONICS 5732 ELECTRONIC SALES 899.00 HOBBY -LOBBY #0225 5945 HOBBY, TOY, AND GAME SHOPS 209.96 23.97 NWTC WEB REGISTRATION 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 175.00 SHELL OIL 2365222000PS 5542 AUTOMATED FUEL DISPENSERS 19.17 COLONY SOUTH HOTEL 7011 LODGING -HOTELS, MOTELS 51948 $1,846.58 MICHAEL KRCIK 3533 CAREERBUILDER 7311 ADVERTISING SERVICES AMAZON.COM 5942 BOOK STORES 419.00 IN THE BLUE LINE 7311 ADVERTISING SERVICES 59 79 298.00 BEST BUY 00009720 5732 ELECTRONIC SALES 400.00 - $1,176.79 LORRIE MURPHY 6263 WAL-MART #1897 5411 GROCERY STORES, SUPERMARKETS 17.97 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 2.57 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 27.56 JAROSCH BAKERY, INC. 5462 BAKERIES SWEET BABY RAYS BARBED 5812 EATING PLACES, RESTAURANTS 17.30 177.66 KOHLS #0177 5311 ADVERTISING SERVICES 44.09 SSM'DAILYHERALD PHOTOS 5969 OTHER DIRECT MARKETERS 26.04 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 11.83 JEWEL 93308 5411 GROCERY STORES, SUPERMARKETS 23.06 JAROSCH BAKERY, INC. 5462 BAKERIES TASTY CATERING 5811 CATERERS 43.50 WAL-MART#1897 5411 GROCERY STORES. SUPERMARKETS 279.75 2796 $699.29 TOTAL $78,145.39 Village of Elk Grove Accounts Payable Warrant 08/19/2014 VENR NAME i 5013304.487.22-00 A 6 A EQUIPMENT 6 SUPPLY CO. OPER SUPPLIES 155.00 2 VARIOUS ABBOTT RUBBER COMPANY, INC. MAINT SUPPLIES/EQPT 69.79 3 1012201-412.61-00 ABC HUMANE WILDLIFE IPROF SERV/ANIMALS 230.00 4 1010000-231.01-00 ABLE CONSTRUCTION REFUND DEPOSIT RB/219 UNIVERSITY LN 500.00 5 VARIOUS ACME TRUCK BRAKE 8 SUPPLY VEHICLE MAINT SUP 453.69 6 VARIOUS AIR ONE EQUIPMENT, INC. OPER SUPPLIES 5.602.40 OPER SUPPLIES, CONTRACT 7 1012103-411,22-00 AIRGAS USA LLC MAINT/COMPRESSOR 393.70 8�1013201-422.64-00 OUS ALEXANDER CHEMICAL CORP. RENTALS. PROF SERV/MEDICAL 272.00 907.61-00 ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 109.00 70 AMERICAN MESSAGING RENTALS 139.511181.41-00 AMERICAN WATER WORK$ ASSOC. MEMBERSHIP BERNHOLOT 191.00 12 1013202-422.22-00 AMERIGAS-PALATINE OPER SUPPLIES 28.95 MFT RESURFACING CONTRACT, OPER 13 VARIOUS ARROW ROAD CONSTRUCTION CO. SUPPLIES 82,7676 9.60 14 1012201-412.15.00 ASR-KALE UNIFORMS UNIFORM$ 109.60 87 15 1010000-121.03-00 AVALON PETROLEUM CO. FUEL 15,340.36 •• 16 VARIOUS AW DIRECT, INC. SMALL TOOLS, OPER SUPPLIES 403.92 17 VARIOUS BEVERLY MATERIALS LLC OPER SUPPLIES 1.442.10 18 1013203-422.26-02 BLUE TARP FINANCIAL MAINT SUPPLIES/EQPT 261261.87 19 VARIOUS BRANCATO LANDSCAPING, INC. CONTR MAINT/LANDSCAPING .87 7,50 FINAL BILL CREDIT REFUND, REAL ESTATE 20 VARIOUS BRAUDE, DAMIEN 8 CATHERINE TRANSFER TAX REFUND 619.75 21 VARIOUS BUCK BROS. INC. INAINT SUPPLIES/EQPT, INSURED REPAIR 115.76 22 1012202-412.42-00 BURKE. DANIEL M IFIELD TRAINING PROCESS 69.44 23 VARIOUS CANON BUSINESS SOLUTIONS, INC. ISERVAGREEMENTICOPIER 2,607.78 LE MAINT SUP, MAINT 24 VARIOUS CARQUEST AUTO PARTS-HANOVER PAIES/EQPT, OPER SUPPLIES 867.54 25 1011101-401,69-04 CASE LOTS, INC, MID -SUMMER CONCERTS 177.80 26 1017705407.55-00 CDW GOVERNMENT, INC. GREEMENT/SYMANTEC 5,300.00 27 5010000.110.02-00 CHAMPIONS FIELDS 8 EVA BILL CREDIT REFUND 200.00 28 2022301-473.56-02 CHICAGO COMMUNICATION LLCACT MAINT/ANTENNA NMID-SUMMER 382.52 29 1011101-401.41-00 CHICAGO METRO AGENCY FOR PLANNRSHIP 317 12 30 VARIOUS CHICAGO PARTS 8 SOUND LLC E MAINT SUP 1,312.14 31 1011101-a01.69-04 CHICAGO SIGN DESIGN MMER CONCERT SIGNS 1.680.00 32 VARIOUS CINTAS FIRST AID 8 SAFETY UPPLIES 308.61 33 1012209-412.2 03 CITY LIMITS HARLEY-DAVIDSON VEHICLE MAINT SUP 13.98 NBIS BRIDGE INSPECTIONS, BIESTERFIELD RD SIGNALS, LIVELY BLVO-PHASE II, ELK GROVE DRAINAGE PROJECTS, BUSINESS 34 VARIOUS CIVILTECH ENGINEERING. INC. PARK DRAINAGrLia 44,141.07 35 1011102-401.61-00 CLARK BA IRD SMITH LLP PROF SERV/LE 1,907.50 36 1013101-421.21-00 CLIFFORD WALD, A KIP COMPANY OFFICE SUPPLI 213.00 37 1011702-407.61-00 CLS BACKGROUND INVESTIGATIONS PROF SERV/RE 44.00 38 5010000.110.02-00 COLONY REALTY PARTNERS CREDIT BALAN d5.15 39 VARIOUS COMED 6111 UTILITIES8,133.69 40 1013202-422.65-02 COMED 6112 UTILITIES 1.591.42 41 VARIOUS CONSTELLATION NEW ENGERGV, INC. UTILITIES 7,261.25 42 5013302-481.26-02 CONTROL PLUS, INC. MAIM SUPPUE 16,825.30 43 101320&422.58-12 COOK COUNTY DEPT. OF PUBLIC HEALTH PUBLIC HEALTH150.00 44 1013202-422.5'00 COOK COUNTY TREASURER HGHY TRAFFIC SIGNA5,370.50 Fully Reimbursable '• Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 08/19/2014 45 2083103-421.81-02 COSTAR GROUP INC REAL ESTATE SERVICES 46 1013205422.55.00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 994.02 47 1013101-421.61-00 CUT -ALL WEED MOWING 8 MAINTENANCE PROPERTY MAINTENANCE 2,604.87 ' 48 VARIOUS DAILY HERALD/CHICAG0661014 ADVERTISING 1,52t.25 49 5013303-481.26-03 DISPATCH AUTOMOTIVE, INC. VEHICLE MAINT SUP 388.80 50 1013201-422.18-00 DLS CUSTOM EMBROIDERY UNIFORMS 95.00 51 VARIOUS DYNAMIC HEATING .1l PING CO. SERV AGREEMENT/HVAC 510.00 52 1013202-422.22-00 EARTH, INC. OPER SUPPLIES 4,840.00 53 VARIOUS EBRYIT, INC. SERV AGREEMENT/PRINTER 700.00 54 1012102-411.27-00 ECOSOLUTIONS, LLC MISC SUPPLIES 71245 55 VARIOUS ELITE DOCUMENT SOLUTIONS, LLC SERV AGREEMENT/COPIER 928.00 56 1072103-411.22-00 EMERGENCY MEDICAL PRODUCTS OPER SUPPLIES 2,928.00 034.68 57 2101704-407.69-068 7 E-VERGENT.COM, LLC T-1 LINES 319.68 58 1012102-411.26-03 FEDERAL SIGNAL CORPORA00 TION IL VEHICLE MAINT SUP 59 tOt0000.313.12-00 FERSTEIN, PAUL 8 PATRICIA REFUND REAL ESTATE TRANSFER TAX 73.64 556.00 60 1012701-471.18-00 FIREGROUND SUPPLY, INC. UNIFORMS 61 2083101421.56-11 FLECK'S LANDSCAPING CONTRACT MAINTMNDSCAPE 386.00 11 82 1012103.471.26-03 FOSTER COACH SALES, INC. VEHICLE MAIM SUP 4,386.00 63 1013205-422.26-02 FOX VALLEY FIRE 8 SAFETY MAINT SUPPLIES/EOPT 90.20 64 1011108-001.69-00 FRANKE. JEFFREY YOUTH COMMITTEE EVENT 1.495.00 65 1012103-411.26-03 FRIENDLY FORD VEHICLE MAINT SUP 200.00 66 VARIOUS FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 71 01 67 VARIOUS GALLAGHER BASSETT SERVICES, INC. PURCHASED INSURANCE 144.00 BUSSE MEDIAN PROJECT, GATEWAY 10,502.00 DESIGN PROJECT, SITE DESIGN 68 VARIOUS GARY R WEBER ASSOCIATES, INC. GUIDELINES 69 1010000-313.12-00 GERUCHER, STEPHEN REFUND REAL ESTATE TRANSFER TAX 16,958.86 702.00 70 1012102-411.26-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 71 1011705-407.55-00 GOOGLE, INC. ANNUAL MESSAGE SECURITY 108.63 72 1010000-321.10-00 GRACE INTL PRESCHOOL REFUNO BUSINESS LICENSE 12,960.00 73 5013302-481.26-01 GRAINGER, INC. - 801891029 MAINT SUPPLIES/BLDGS 325.00 74 1010000.322.10-00 GURBISZ. MAGDALENA REFUND VEHICLE STICKERS 173.70 75 1013101421.22-00 HALOGEN SUPPLY COMPANY, INC. OPER SUPPLIES 50.00 76 VARIOUS HASTINGS AIR ENERGY CONTROL VEHICLE MAINT SUP 61.721 77 5013302-481,22-00 HDS WHITE CAP CONST SUPPLY OPER SUPPLIES 885.75 9.45 INFRASTRUCTURE UPGRADE, LASER JET 78 VARIOUS HEARTLAND LABEL PRINTERS, INC. PRINTER 79 1010000.322.10-00 HELM TOOL CO REFUND VEHICLE STICKERS 1,107.75 25.00 80 VARIOUS HELP PURCHASEOINSURANCE 41131.00 81 VARIOUS IL PAPER 8 COPIER CO. SERV AGREEMENT/PAPER 82 1012207-412,42-00 IL STATE POLICE FORENSIC SCIENCES POLICE TRAINING CHMELIK 127 99 127.99 83 1012101-411.18-00 ILLINOIS FIRE STORE, INC. UNIFORMS 210.001 10 84 VARIOUS INDEPENDENT STATIONERS, INC. OFFICE 8 OPER SUPPLIES 17 85 1012202-412.26.03 INTERSTATE ALL BATTERY CENTER VEHICLE MAINT SUP 7769 77 86 1012201-412.18-00 J.G.UNIFORMS, INC. UNIFORMS .69 87 . 1012202-412,42.00 KIESLER POLICE SUPPLY TRAINING AMMUNITION 65596 62.80 88 1012201-412.56-00 KONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRINTER 4,090.46 89 1010000.313.12-00 KUCHARSKI, IRENE REFUND REAL ESTATE TRANSFER TAX 26.4 474.00 90 1012202-412.42.00 LANCASTER, JAMES P. PROTECTIVE SERVICE TRAINING 91I 1012202-072.26-03 ILARRY ROESCH CHRYSLER/JEEP/DODGE VEHICLE MAINT SUP 466.88 92 1 1011803-408.21-00 LARSEN ENVELOPE CO., INC. OFFICE SUPPLIES 132.00 94.15 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 08/19/2014 VENDOR LEACH ENTERPRISES, INC. VEHICLE MAINT SUP 279.22 VARIOUS 205-422.26-04 LECHNER & SONS LESMAN INSTRUMENT CO. RENTALS MISC SUPPLIES UNIFORMS & MATS SPLASH PAD 2,267.28 184.00 VARIOUS LUND INDUSTRIES, INC. VEHICLE MAINT SUP 504.70 202-422.22-00 LURVEY LANDSCAPE SUPPLY OPER SUPPLIES 99.50 W1012102.411.26-03102-411.26-03 ARIOUS LYONS PINNER ELECTRIC, INC. SERVAGRMNT/STREET LIGHTS 13.314.69 201-412,41-00 MAJOR CASE ASSISTANCE TEAM MEMBERSHIPS POLICE DEPT 3,000.00 ARIOUS 302d81.61-00 705-407,22-00 MARY RIORDAN. LTD MCHENRY ANALYTICAL WATER LABORATORY MCPC PROF SERVICES/LEGAL PROF SERV/WATER SAMPLES OPER SUPPLIES180.60 5,220.83 1,445.00 ARIOUS MEADE ELECTRIC COMPANY, INC. CONTRACT MAINT/EVP 437.07 104 1012103-411.22.00 MED-TECH RESOURCE, INC. OPER SUPPLIES 227.61 105 106 107 1011101-401.41-00 5010000.110.04-00 5013302-481.22-00 MEET CHICAGO NORTHWEST METRO WATER RECLAMATION DISTRICT MID AMERICAN WATER/WAUCONDA MEMBERSHIP SEWER SERVICE AGREEMENT OPER SUPPLIES 12ND INSTALLMENT 2014 93,279.00 13,699.41 3.799.00 ' 108 109 VARIOUS 5013302-4 11,26-03 MIDLAND STANDARD ENGINEER &TESTING MILL SUPPLY, INC. CONCRETE RPLC PROGRAM, B15STERFIELD SIG/LIGHT UP VEHICLE MAINT SUP 2,565.85 288.33 110 VARIOUS MILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EOPT & SLOGS, OPER & HOUSEHOLD SUPPLIES, MID -SUMMER CONCERTS 600.80 111 1013205-422.55-00 MIMOSA INTERIOR LANDSCAPE SERVAGREEMENT/PLANTS 377.00 112 1012102411.26-03 MOBILE SERVICESA DIV. OF AJB INC. VEHICLE MAINT SUP 61.16 113 114 VARIOUS 1011702407.4440 MONDI CONSTRUCTION MORRISON ASSOCIATES, LTD CONCRETE RPLC. PROGRAM ICRITICAL STRENGTHS 91,352.17 4.997.50 115 1011601.406,41-00 MUNICIPAL CLERKS NORTH & NORTHWEST MEMBERSHIP VILLAGE CLERK 20.00 116 1012101-011.18-00 MUNICIPAL EMERGENCY SERVICES UNIFORMS 342.73 717 1010000.754.0100 MURPHY, PATRICIA IREFUND SIGN DEPOSIT 25.00 118 VARIOUS NAPA AUTO PARTS VEHICLE MAIM SUP, MAINT SUPPLIES/EDPT & SLOGS, OPER SUPPLIES, SMALL TOOLS 464.56 119 1011101-401.69-04 NAPCO STEEL, INC. MID -SUMMER CONCERTS 223.20 120 VARIOUS NICOR GAS 5407 UTILITIES 10.916.58 121 1012204-412.42-00 NORTH EAST MULTI REGIONAL TRAINING RESOURCE OFFICER TRAINING BERENS 375.00 122 1013205-422.82-00 NORTHERN DOOR GARAGE DOOR CORP. OVERHEAD DOOR & HARDWARE 5.152.50 123 1012201.412.61-00 NORTHERN IL POLICE ALARM SYSTEM IPOLICE INTERPRETATION FEE 17.50 124 125 VARIOUS 10131012121.71.00 NORTHWEST CENTRAL DISPATCH SYSTEM IMEMBER OEC BUSINESS INTERIORS ASSESSMENT/AUG 14 HOUSING INSP. OFFICE 52,010.40 7,520.29 126 VARIOUS OFFICE DEPOT CORP SALES OFFICE SUPPLIES 138.68 127 1013101-021.21-00 OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 49.90 128 5010000.110.02-60 OKERSTROM, AOAM & MARK CREDIT BALANCE REFUND 38.20 129 130 1 1012201-412.61-00 3011701460.82-00 ON TARGET A.D.C. PANEL PROS, INC. PROF SERV/ANIMALS MUNI. BLDG. MODIFICATIONS 1,750.00 2.196.00 131 1 1011705-407.55-00 PARAGON MICRO, INC. SERV AGREEMENT/NETWORK 504.00 132 1 1013204-422.22-00 PARENT PETROLEUM OPER SUPPLIES 146.50 133 1012101-411.18-00 PAUL CONWAY SHIELDS, INC. UNIFORMS - - 922.50 134 7011705-407.61-00 PETERS & ASSOCIATES NETWORK SUPPORT 10,518.75 135 1013205.422.26-01 PHOENIX IRRIGATION SUPPLY INC. MAINT SUPPLIES/BLDGS 1.65 138 1012103-411.75-00 PHYSIO CONTROL CORP LIFEPAKS 5,98.65 137 VARIOUS POWELL TREE CARE, INC. INSURED REPAIRS, EAB TREE REMOVAL PROGRAM, NON -ASH TREE REMOVAL 74,466.24 Fully Reimbursable "Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 08/19/2014 1011705407.73.00 VENDOR138 PRESIDIO NETWORKED SOLUTIONS NETWORK HARDWARE 22,442.20 139 VARIOUS PROSAFETY HOUSEHOLD SUPPLIES. MAINT SUPPLIES/BLDGS 123.70 140 1012202-412,72-00 PRO -TECH SECURITY SALES MASK FILTERS 5.483.00 141 1012205-412.42-00 RAFTERY, DESMOND THERAPIST ADVANCED TRAINING 177.72 1d2 VARIOUS 'SERVICE INC PRINTING BUS CARDSNABLONSKI, TIME SHEETS 787.95 143 1 5013302481.26-03 REGIONAL TRUCK EQUIPMENT VEHICLE MAINT SUP 36.62 144 1010000-313.12-00 REIMANN, MICHAEL & SHELLEY REFUND REAL ESTATE TRANSFER TAX 680.00 145 1010000-231.01-00 RICK'S SEWER AND DRAINAGE REFUND DEPOSIT RB/1210 SPRINGDALE LN 500.00 146 1013205-422.24-00 RICMAR INDUSTRIES HOUSEHOLD SUPPLIES 133.60 147 1012202-412.26-03 ROESCH FORD VEHICLE MAINT SUP 338.10 148 To3203-422.22-00 ROSELLE ACE HARDWARE OPER SUPPLIES 7.96 149 1013202-422.26-53 RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 66132 150 VARIOUS RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES, MAINT SUPPLIES/EOPT 121.95 151 1011101-401.34-00 RYDIN SIGN & DECAL PRINTING 369.64 152 1013203-422,56-08 SEBERT LANDSCAPING CONTRACT MAINT/LANDSCAPE 9.703.75 153 VARIOUS SERVICE COMPONENTS, INC. VEHICLE MAINT SUP, OPER SUPPLIES 389.07 154 1012107-411.26-01 SHERWIN WILLIAMS 43090 MAINT SUPPLIES/BLDGS 65.91 155 1011705-407,61-00 SIERRA ITS TEMPORARY PC/NETWORK SUP 4,602.00 158 1 5013303-481.56-03 SPRING ALIGN OF PALATINE, INC. VEHICLE MAINT 1.472.70 157 1 VARIOUS STANDARD INDUSTRIAL & AUTOMOTIVE OPER SUPPLIES, MAINT SUPPLIES/EQPT 247.15 158 VARIOUS STEINER ELECTRIC CO MAINT SUPPLIES/BLDGS 807.81 159 1011102401.61-00 STORINO RAMELLO & DURKIN PROF SERV/LEGAL 6.130.00 160 1012103-411.75.00 STRYKER SALES CORPORATION STRYKER POWER PRO COT 416.94 161 1010000-231.01-00 SUBURBAN SEWER AND SEPTIC, INC. REFUND DEPOSIT RB/1324 CARLISLE AVE 500.00 162 1011101-401.69-00 TAURUS ENGRAVING ENGRAVING SERVICES 220.00 163 1013204422.64-00 TERRACE SUPPLY COMPANY RENTALS 17.10 164 1013101-421.61-00 THOMPSON ELEVATOR INSPECTION SVC. ELEVATOR INSPECTIONS 420.00 165 1012201-412.45-00 THOMSON REUTERS PUBLICATIONS 277.08 166 1010000-313.12.00 TIDABACK, JOSEPH & RORI REFUND REAL ESTATE TRANSFER TAX 480.00 167 1012203412.69.00 TRANS UNION CORPORATION REPORT SERVICES 104.00 168 1012102-411.56-03 UL LLC VEHICLE MAINT 775.00 169 5013304481.64-00 UNITED RENTALS NORTH AMERICA , INC. RENTALS 1.876.00 170 1012101.411.31-00 UPS STORE 0703 POSTAGE 12.01 171 1 1011702407,61-00 VANGENT, INC. PROF SERV7TESTING 50.40 172 5013304481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 154.06 173 1010000-231.01-00 WANGLER, LORAN REFUND DEPOSIT RB/947 WILSHIRE AVE 500.00 174 VARIOUS WAREHOUSE DIRECT OFFICE & MISC SUPPLIES 506.77 175 VARIOUS WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP, TIRE DISPOSAL FEE 1.206.32 176 1012202-412.26-03 WHOLESALE DIRECT, INC. VEHICLE MAINT SUP 99.00 177 VARIOUS WICKSTROM AUTOMOTIVE VEHICLE MAINT SUP 190.40 178 1012201412.61-00 WILD GOOSE CHASE, INC. PROF SERV/ANIMALS 500.00 179 1011102401.61-00 WILLIAM J. PAYNE RETAINER JULY 14 750.00 180 VARIOUS WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS PROJECT, UNIVERSITY CULVERT PROJECT, 30.048.87 181 1013204422.26.02 WISCONSIN LIFT TRUCK MAINT SUPPLIES/EOPT 96.15 182 1012202412,42-00 WSOL, KEVIN CARBINE INSTRUCTOR TRAINING 267.17 183 VARIOUS XEROX CORPORATION DALLAS,TX SERV AGREEMENT/PRINTER 441.14 838,027.32 ' Fully Reimbursable Partially Reimbursable w�GQOVE V/t�C F 08/11/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: OUTDOOR SEATING SALT CREEK PIZZA & PUB 66 E. DEVON AVENUE BACKGROUND: We are in receipt of a request from Scott Thomson, owner of Salt Creek Pizza & Pub seeking Village approval for outdoor seasonal dining. They propose to construct an outdoor deck with a seating layout consisting of eight (8) tables, each having four (4) chairs and one (1) table with six (6) chairs for a total of thirty-eight (38) additional dining seats. The seating will be made available between May 1st and October 31st and thereafter the tables/chairs will be removed. The existing parking lot will be reconfigured to meet the required number of parking stalls needed for the restaurant. The Village has permitted similar requests for food establishments subject to meeting the criteria established for outdoor seating areas. As part of each of these approvals, Village staff has reviewed the requests to ensure that there will be no detrimental effects on the area immediately surrounding the seating area and that the petitioner will properly maintain the site for cleanliness and trash. We have reviewed this request and respectfully recommend that the Mayor and Board of Trustees grant the requested outdoor seating subject to the condition that the petitioner maintains the area with respect to cleanliness and trash. If at any time the petitioner fails to meet the requirements of the Village, the special permission is rescinded. Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the August 19, 2014 Village Board Meeting. Thank You. APPROVALS: Polony, Jared Pye, Mary Roan, Matthew ATTACHMENTS: Created/Initiated Approved New Pagel of 2 1. Salt Creek Page 2 of 2 July 10, 2014 Mr. Jared Polony Village of Elk Grove Building and Planning Department 901 Wellington Avenue Elk Grove Village, IL 60007 Re: Outdoor terrace for Salt Creek Pizza and Pub Dear Elk Grove Village Board As the owner of the new Salt Creek Pizza and Pub at 66 East Devon Avenue in Elk Grove Village, we hereby formally request to be on the August 19th Village Board meeting for purposes of presenting a new outdoor restaurant area for our new establishment. As such, we have attached with this letter the following items: Architectural plans depicting the 400 square foot outdoor deck area to the west of the building (along with a possible seating scenario); Parking plans which show how the parking lot can accommodate such an expansion; A colored architectural rendering of the deck to show the complimentary aesthetic nature to the building and the existing area; Please include our group on the August 19th, 2014 agenda and please call if any further questions. Thank you. Sincerely, Salt Creek Pizza and Pub Scott Thomson Owner/Operator 773-339-6730 . L IF U.J EUMMIRE PLAN 08/04/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request For Waiver of Permit Fees Alexian Brothers Medical Center 800 Biesterfield Road BACKGROUND: We are in receipt of a request from Ken Waltz, Director of Facilities for Alexian Brothers Medical Center, seeking a waiver of building permit fees in the amount of $25 for a temporary banner located outside the West Tower Entrance of the hospital. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for Medical Center projects. Please forward this request to the Mayor and Board of Trustees for their consideration at the August 19, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Roan, Matthew ATTACHMENTS: 1. ABMC Created/Initiated Approved Approved New Page 1 of 1 JL BROTHERS August 1, 2014 . Ms. Mary Pye Director Elk Grove Village Dear Ms. Pye: Alexian Brothers Medical. Center is requesting that the permit fee bewaived for the banner outside our West Tower Entrance. If you need any ftcumontation of inforrhation about this project; please feel free to:contadt me At 847-952439.7f. Thankyou for your consideration in this matter. Sincerely, Irl ken waltz Director of Facifities, Alexiain, RrOthers, Medical Center 800 Siesterlidd Road Sk Grow Vgfap, Urmois 6,00073397 847937-5500 Micb) 847)956-5116 (IDO) &iliLE.ONTi'` DEPA►RTilUMT ELK +FDVEVILLAGE. UMIS VMVBFMPWMNM Rt£. PEWIT SHALL BE A LICERSE TO PrAOC£ED WITH THE WOW AND SHALL NOT B£ CONSTRUED AS AUTHOARY TO VIOLATED CAWAL. OR SET ASIDE ANY CODE OR t3P0IHAN i fE Of TH6 S'i: DATE:. 1� CALL P71357-4220 T AT LEAST 24 HOURS IN TO SCHEDULE INSPEI 11101 ,' PapA 1T EjCy1 a6.r *Py - Oty. 1 - 59'w x 3'h single sided, mesh banner - Hemmed all sides with grommets CLIENT: Masten Brothers+°"sqe:m°°°a°°'<D'sq,^me'°'pnnwvAse^^",ecee,m,mo,s mrslgn@slpnpalace.com RATE: 7.22.1e xCvelfinerAppevfl REVISION: 00 0ele fax 847.640.1343 FILENAME: s9ftvall mesh Banner xlaeetvreApproral Date phone 847.640.1335 ARTWORK CHARGE INCLUDES 1 DRAWING AND 1 REVISION. Any Subsequent revision, will be billed at S78/hoar. ( CufWvfr please Mecklwvrswary NOe4pn aM fpemna TAe s19N01 wnb piaeuap Own nay vuyfrom Pb pmpl Yip mebevwyeaml iv esmhmb aron. Dm aY C,SfaMrd, ItW �angnrtAtyw see.9ame pmNaa en aue;ea tD pnamenWCmeana IL 60001 pvembn aMbrnpneava mfy be ftttmpmer's ngeme. pambeb'plfmal raMtetm cmrtrumst Frters mat«qun saawmv SiQualace.com o hyeyn sn: n. ovnhwxm, aornmv exaxagneamvmtmLvem repmpnrinemsbmm�r.yruryymvOrorctlr+aaesrakwnnmem�cYp,asa xyxo�vµm�m7n0ur.q.am„ni,mwropiorerm mw.aTesmrYuaxeruavrke.avann.necN9/iumw� mrumauummmctane opinava. 07/21/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request For Waiver of Permit Fees Elk Grove Park District 225 Elk Grove Boulevard - Hattendorf Center BACKGROUND: We are in receipt of a request from Valerie Gerdes Lemme, Planner 11 for the Elk Grove Park District, seeking a waiver of building permit fees in the amount of $25 for the replacement of underground electric for the parking lot lighting at the Hattendorf Center, 225 Elk Grove Boulevard. It has been a past practice for the Mayor and Board of Trustees to waive permit fees for Park District projects. Please forward this request to the Mayor and Board of Trustees for their consideration at the August 19, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Created/Initiated Jay, Kenneth Approved Trudan, Steve Approved Pye, Mary Approved Smalley, Sandy Approved Roan, Matthew Final Approval ATTACHMENTS: 1. EGV Park District Page 1 of 1 �yy��omm�ssroners - July 9, 2014. i6Blea m Cuoke " - Ms. Mary Pye Elk Grove Village k'Maiiey, :- Engineering & Community Development Department ° 901 Wellington Avenue .iph8ouaer Elk Grove Village, IL 60007-3499 RE: Fee Waiver Request —Permit application for replacing the electrical iiihmttinan,' service to the existing parking lot lights at Al Hattendorf Center- Ridge Ave ecative'Dlrecror.;,", (South) parking lot. Dear Ms. Pye, The Elk Grove Village Building Department has reviewed and approved the plans for the above referenced project. Al Hattendorf Ridge Ave (south) parking lot is permitted for maintenance of the asphalt surface; include a 3" grind and overlay, replacement of existing catch basins and installation of 3 new basins and repairs and improvements to the storm sewer system in the parking lot. During the excavation for the sewers the existing conduit was exposed and has failed. This electrical permit is to replace the existing service and install new PVC conduit. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. The schedule of work is to begin July 9, 2014 and to complete the work by July 11, 2014 to coordinate with the paving and sewer work. The Park District appreciates your continued cooperation and support. S�inceQrely, ierfle(d �. �rove,ark:D6ad Bes[goad ���-=� Valerie Gerdes Leme m Trope.Village AL :f... Planner 11 ie847�69t}I190?; `?� i,elkgiovepa[kioig_'�.;, 08/06/2014 TO: Sandra Smalley, Deputy Finance Director FROM: Brian Bourdeau, Management Analyst SUBJECT: Lions Club Request to Waiver Fees for Kelly Miller Circus Event BACKGROUND: Per the attached letter, the Elk Grove Lions Club, located at 1645 Von Braun Trail, is requesting a fee waiver for the cost of one carnival/circus license ($100) and one temporary connection to a fire hydrant ($75) during the Kelly -Miller Circus event. The total amount of this fee waiver request is $175. As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Smalley, Sandy Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Elk Grove Lions Club - Request to Waive Fees Associated with Kelly Miller Circus Event Page 1 of 1 ELK GROVE VILLAGE LIONS CLUB Lion Richard J. Keyworth President 2014/15 1645 Von Braun Trail Elk Grove Village, IL 60007-3148 847-985-4533 - Fax 847-985-4543 July 29, 2014 The Honorable Craig Johnson .Mayor Village of Elk Grove Village 901 Wellington Ave Elk Grove Village, IL 60007 RE: Kelly Miller Circus Tuesday, September 23, 2014 999 Leicester Ave Elk Grove Village, IL 60007 Mayor Johnson; The Elk Grove Village Lions Club will be hosting the Kelly - Miller Circus this September. The location will be on the site of the former Lively Jr. High School, which is owned by the School District 59. We have received permission from District 59 for use of the property, as well as the Elk Grove Park District for use of their facilities at the Pavilion for parking etc. I would like to request any forms for permits and or operation of the circus. This would include a temporary food license for one day. I would also request permission to use the onsite fire hydrant for supplying water for livestock and personnel. The Circus will arrive early on the morning of the 23rd. All vehicles will be onsite prior to about 8:30 AM. At 9,00 AM the Canvas Boss will assemble all Circus personnel for the raising of the Tent. The tent is raised through the use of elephant power. The elephant will push up the tent poles. All the Circus personnel will then retire for breakfast or practice routines etc. During the afternoon hours the performers will be working on their performances, training their live stock etc. The first performance will be at 4:30 PM with the second performance at 7:30 PM . Each performance should last 90 minutes or more. The performers will then strike the tent, and proceed to rest for a while before moving on to their next location. The Circus can supply any additional information the village may require. Village personnel are welcome to contact the undersigned as I will have access to circus personnel for scheduling inspections etc. We will probably require a police presence as well as a fire department presence for the performances and crowd control. If there is any further information required, please feel free to contact we at the above number. I will be onsite for the entire performance schedule as well as set up and tear down. I would also invite the public and any interested persons to come out by 9:00 AM to watch the elephant put of the big top. It is really quite fascinating as this was the method used by carnivals across the world for 100's of years. I would also request that the Village consider the waiver of any fees or licenses for this one day event. All profits from this circus fundraising event are put back into the community for charitable use in accordance with our Lions Club Charter. No Elk Grove Lion, Lioness or Leo receives a salary or compensation from this event. On behalf of the Elk Grove Village Lions and our membership, I thank you ,village staff, and most importantly the citizens of Elk Grove Village for the support and assistance you have provided to the Elk Grove Lions Club. Without all of your support we could not continue to serve the community. RZJ.Ke fllb d; Rh, President 2014-15 Lions Year Lions Club of Elk Grove Village 08/05/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Recommendation to Reject All Bids -Lions Drive Electrical (PW 141S-14) BACKGROUND: On Tuesday, July 1, 2014 sealed bids were opened to install site lighting and electrical distribution for the Lions Drive site. Six qualified firms were provided with specifications, four firms submitted price proposals. Upon review of the bids submitted, staff has determined that it is not in the Village's best interest to move forward with the project as bid. Staff is currently working to redesign the project and prepare bidding documents to be let this fall. The bids were substantially higher than expected in part due to the complexity of trying to work within a narrow timeframe. APPROVALS: Bernholdt, Scott Created/Initiated Roan, Matthew Final Approval ATTACHMENTS: Page 1 of 1 08/08/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: 2014 Sidewalk Slabjacking Contract BACKGROUND: On Tuesday, August 4, 2014, the Village opened sealed bids for the 2014 Sidewalk Slabjacking Contract. This contract provides for raising sections of concrete sidewalk with slabjacking methods to correct the slope or grade. This project is funded in the FY15 Budget in the Corporate Fund. Two (2) contractors were prequalified by the Village and obtained bid documents. The following bid was received: Safeguard Basement Waterproofing -Ram Jack $ 37,843.00 Illinois Engineer's Estimate $ 29,005.0 The lowest responsive and responsible bid was received from Safeguard Waterproofing- Ram lack Illinois. This bid is thirty (30) percent above the Engineer's Estimate. They have successfully completed work for the Village. I recommend awarding the contract for the 2014 Sidewalk Slabjacking Contract to Safeguard Waterproofing - Ram jack Illinois in the amount not to exceed $37,843.00. Funds for the project have been allocated in the Corporate Account 101-3202-422-56.08. Your consideration of this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Preissig, David Created/Initiated Sammarco, Vito Approved Tromp, Christine Approved Roan, Matthew Final Approval 08/06/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Michael O'Hara, Fleet Services Administrator SUBJECT: Recommendation to award a Purchase Contract for one 2015 Ford F-250 Utility Truck with Plow BACKGROUND: The Public Works Department has budgeted for the replacement of one (1) Utility Truck to replace unit 811. The 2015 Ford F-250 Utility Truck with Plow is available from Currie Motors of Frankfort, IL through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract at a cost of $37,974. Adequate funds are available in the Water & Sewer Fund, Account 501-3302- 481-7700. I respectfully request your concurrence with this recommendation with subsequent forwarding to the Village Board for consideration. APPROVALS: Bernholdt, Scott Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval G40VE V Cf, X t V }e 08/OS/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Consideration to Award a Professional Services Contract to Build Six (6) LED Illuminated Residential Gateway Signs. BACKGROUND: The Village has utilized the consulting team of Gary R. Weber Associates, Inc. and Rebechini Studios, Inc. to develop the conceptual design for the Residential Gateway Signs. Rebechini Studios, Inc. of Elk Grove Village was contracted to design and construct a prototype sign for use in the residential and business park gateway signage program. Manufacturing the signs through Rebechini Studios will lessen the construction lead time for sign installations as well as provide a local source for maintenance and repair of the signs. Finally, selection of Rebechini Studios as the sole source supplier of these signs will ensure the sign uniformity, standardization of equipment and quality control. A proposal was obtained from Rebechini Studios to manufacture the initial six (6) residential signs. The six (6) Residential Gateway Sign locations are the following; Wise Road east of Plum Grove Road, Nerge Road east of Plum Grove Road, Rohlwing Road north of Biesterf'teld Road, Biesterfield Road east of Martha Street, Arlington Heights Road south of Higgins Road, Ridge Road north of Devon Avenue. Rebechini Studios was the builder of the original Business Park Gateway Signs for the Village and has successfully designed modern signs for several Universities and companies across America. It is recommended that a professional service contract be executed with Rebechini Studios, Inc. to build the LED Illuminated Sign Component of the Gateway Sign for the Village Gateway Signs — Phase I project in the amount of $39,636.00. Adequate funds are available in the Capital Projects Account. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Sammarco, Vito Created/Initiated Approved Page 1 of 2 Tromp, Christine Approved Roan, Matthew Final Approval ATTACHMENTS: Page 2 of ��GQOYEF f C 08/05/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Ditch Clearing - 2014 BACKGROUND: On Tuesday, August 5, 2014, the Village opened sealed bids for the Culvert Ditch Clearing - 2014 project. A total of three (3) contractors obtained contract documents, with three (3) submitting bids on the project. r Lnvironmental, LLC -------------------------------------- ------- Cut Tree - Service, Inc. ------ ----- ----------------------------- -74_450.00- 82,985.00 Creek Nursery, Inc. ---------------------------- ------------- ---------- 128,905.00 ;ers Estimate -163,150.00 The project includes the approximately 5 acres of tree clearing and ditch cleaning, landscape restoration and all incidental and collateral work necessary to complete the project as shown on plans and as described herein. This project is anticipated to begin construction in September of 2014. The lowest responsive and responsible bid was received from Homer Environmental, LLC of Lockport, IL. This bid is approximately 45% below the Engineers Estimate of Cost. Homer Environmental have successfully completed tree clearing and restoration workwith surrounding County Forest Preserves and Municipalities establishing that they have the expertise to complete the project. I recommend awarding a contract to Homer Environmental, LLC for the Ditch Clearing - 2014 project in the amount of $74,450.00. Adequate funds are available in the 2013 GO Bond Series Account 501-3304481.85-04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/initiated Approved Approved Final Approval Pagel of 2 08/06/2014 TO: Richard Mike], Fire Chief FROM: Mike O'Hara, Vehicle Maintenance Foreman SUBJECT: Purchase of New Horton Type I Ambulance BACKGROUND: In the FY15 budget, funds have been allocated to replace a 2004 Medtec Type III Ambulance (Unit #127). This vehicle has over 4,800 operating hours, which is an equivalent in excess of 155,000 miles. Foster Coach Sales is the vendor for Type 1 Additional Duty Ambulances under the current Suburban Purchasing Cooperative (SPC) Contract, of which the Village is a member. Foster Coach has been the Village's exclusive ambulance supplier since 2000. Both Fleet Services and Fire Department have an excellent working relationship with this vendor. The specification proposal from Foster Coach has been review by myself, Battalion Chief Lance Harris, and members of the Fire Department Apparatus Committee. All are in agreement with this recommendation. Therefore, I respectfully request your concurrence to issue a contract to Foster Coach Sales, Inc. for the purchase of a 2015 Horton Type 1 Ambulance in the amount of $188,000. This amount reflects a prepayment discount of approximately $2,500. The FY15 Capital Replacement Fund reflects a budget amount of $187,000 in account number 601-2103-482-7700. Adequate additional funding in the amount of $1,000 is available for transfer from funds allocated for the refurbishment of Fire Engine #115, which is also budgeted in the Capital Replacement Fund. APPROVALS: Miarnowski, Catherine Mikel, Rich Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval �y�pOYEVt. c 08/03/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: 2014 CORPORATE BULK ROCK SALT CONTRACT BACKGROUND: In the FY 15 Budget, the Village Board authorized the purchase of additional rock salt to supplement the Village's renewal contract through the Illinois Central Management Services (CMS) Joint Purchasing Program. It is anticipated that the CMS contract will be renewed on September 1, 2014. The CMS renewal contract will allow for the purchase of 3,360 tons at an anticipated cost not to exceed five percent (5%) over last year's rate of $54.06 per ton. The contract terms allow for the purchase of 100 to 120 percent of the designated tonnage. The Department of Public Works has stockpiled 700 tons of salt for the next season at the salt storage facility at 1000 Oakton Street. It is recommended that an additional 2,200 tons of road salt be purchased to supplement the CMS renewal contract. The combined tonnage of 6260 tons will provide sufficient salt for an above -average season. We have the capacity to store any excess salt in the Oakton facility. On Tuesday, August 4, 2014, the Village opened sealed bids for the 2014 Corporate Bulk Rock Salt Contract. This contract provides for furnishing and delivering 2,200 tons of bulk rock salt to be used for winter road maintenance purposes by the Department of Public Works. This project is funded in the FY15 Budget in the Corporate Fund. Five (5) vendors obtained bid documents and one (1) submitted a bid. The contract provides for the delivery of 800 tons of salt prior to October 31,2014 and 1400 tons prior to March 31, 2014 at a unit price of $99.20 per ton. The lowest responsive and responsible bid was received from National Salt Supply Company. This vendor has supplied the Village with salt in previous years. It is recommended that a contract for the 2014 Corporate Bulk Rock Salt Contract be awarded Pagel of 2 to North American Salt Company, a Compass Minerals Company in the amount not to exceed $ 218,240.00. Sufficient funds for this contract are allocated in the Corporate Account101-3202-422-22.00. Your consideration of this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Preissig, David Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 �,4Gp'OVEV(t4P C d 08/05/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Culvert Improvements - University Lane BACKGROUND: On Tuesday, July 15, 2014, the Village opened sealed bids for the Culvert Improvements - University Lane project. A total of four (4) contractors obtained contract documents, with three (3) submitting bids on the project. Inc. 467,447.50 --------------------------------- 'actors. Inc. instruction, Inc. 512,576.59 Estimate _ 493,467.00 The project includes the removal of the existing corrugated metal pipe (CMP) culverts that convey Tributary 6 of the West Branch of Salt Creek beneath University Lane and replacement with concrete culvert pipes. The work also includes pavement removal and replacement, aggregate base courses, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, landscaping, restoration, and all incidental and collateral work necessary to complete the project as shown on plans and as described herein. This project is anticipated to begin construction in mid September of 2014. The lowest responsive and responsible bid was received from DiMeo Bros., Inc., of Elk Grove, Illinois. This bid is approximately 5.6% below the Engineer's Estimate of CosL DiMeo Bros., Inc. have successfully completed drainage improvements for the Village and have the expertise to complete the project. I recommend awarding a contract to DiMeo Bros., Inc, for the Culvert Improvements - University Lane project in the amount of $467,447.50. Adequate funds are available in the 2013 GO Bond Series Account 501-3304-481.85-04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Created/Initiated Sammarco, Vito Approved Tromp, Christine Approved Roan, Matthew Final Approval GpOVEY(i, �y Ce �hhpaALc^�i 08/05/2014 TO: Raymond R. Rummel, Village Manager FROM: Judith M. Keegan, Village Clerk SUBJECT: Liquor Licenses BACKGROUND: Craft Brew Hub, LLC has been approved for a Class H Liquor License for retail packaging and delivery of craft beers. Currently there are no Class H Licenses available. Please include the attached Ordinance on the August 19, 2014 Consent Agenda for Village Board approval to increase the number of Class H Liquor Licenses from one (1) to two (2) licenses. APPROVALS: Keegan, Judy Roan, Matthew ATTACHMENTS: 1. Ordinance Created/Initiated Final Approval Page 1 of 1 ORDINANCE NO. AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "H" LIQUOR LICENSES NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois, as follows: Section 1: That Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village, as it pertains to Class "H" Liquor Licenses be amended as follows: form. Class "H" Liquor Licenses be increased from one (1) to two (2) Section 2: The Village Clerk is hereby authorized to publish this Ordinance in pamphlet Section 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this ATTEST: Judith M. Keegan, Village Clerk PUBLISHED this _ day of I. igmel iC'n iseine I vascCjftsl l day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 2014 in pamphlet form. ORDINANCE NO. AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FIVE FOOT (5') HIGH FENCE EXTENDING APPROXIMATELY FOUR FEET (4') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 346 BIRCHWOOD AVENUE WHEREAS, the Zoning Board of Appeals of the Village of Elk Grove Village, at a public hearing duly called and held according to law, considered the question of granting a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit the construction of a five foot (5') high fence extending approximately four feet (4') beyond the nearest front corner of the principle structure located on an adjacent single-family residential lot for property located at 346 Birchwood Avenue, Elk Grove Village; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having considered the recommendation and finding of said Zoning Board of Appeals, find and believe that sufficient hardship exists so as to justify the granting of said variation. NOW, THEREFORE BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage Illinois as follows: Section 1: That there be granted a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit a five foot (5) high fence extending approximately four feet (4') beyond the nearest front corner of the principal building located on an adjacent single-family residential lot for property located at 346 Birchwood Avenue, Elk Grove Village and identified by property identification number 08-33-206-003-0000. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 07/31/2014 TO: Raymond R. Rummel, Village Manager FROM: Judith M. Keegan, Village Clerk SUBJECT: Executive Session Meeting tape recordings BACKGROUND: The Open Meetings Act requires governmental bodies to record closed meetings with permission to destroy those records after 18 months of the meeting date. The attached Resolution would serve as order by the Village Board to destroy particular recordings for which written minutes of those closed meetings have been approved, as required by law. Exhibit A includes a list of forty-four (44) sets of recordings from Executive Session meetings held between January 2011 and December 2012. Please include the attached Resolution on the August 19, 2014 Consent Agenda for Village Board consideration. APPROVALS: Keegan, Judy Roan, Matthew ATTACHMENTS: 1. Resolution Created/Initiated Final Approval Page 1 of 1 RESOLUTION NO. A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO RECORDINGS OF CLOSED MEETINGS SESSIONS (2011/2012) WHEREAS, the Open Meetings Act requires governmental bodies to audio or video record their closed meetings; and WHEREAS, this governmental body has complied with that requirement; and; WHEREAS, the Open Meetings Act permits governmental bodies to destroy the verbatim record of closed meetings without notification to or the approval of a Records Commission or the State Archivist not less than eighteen (18) months after the completion of the meeting recorded, but only after: It approves the destruction of a particular recording; and; 2. It approves the written minutes of the closed meeting; and WHEREAS, for the verbatim record by tape of the meeting(s) set forth in Section 1 of this Resolution, at least eighteen (18) months have passed since the completion of those meetings, and this governmental body has approved written minutes for each of the meetings or portions of meetings set forth in Section 1: and WHEREAS, this governmental body may order the destruction of the verbatim record even if it continues to withhold the approved written minutes of the closed session until some later period of time. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Cook and DuPage Counties of Illinois, as follows: 1 Section 1: That based upon the statements made within the preamble to this Resolution, the Mayor and Board of Trustees hereby orders the destruction of the verbatim record being an audio or video tape of the full meetings or portions of meetings as listed on Exhibit A. Section 2: That this Resolution shall be in full force and effect from and after its passage, approval and publication according to law. VOTE: AYES: NAYS: PASSED this day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk ABSENT: 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village PUBLISHED this _ day of 2014 in pamphlet form. 2 EXHIBIT A Dates of Executive Session Meeting Tapes: January 11, 2011 January 25, 2011 February 8, 2011 February 22, 2011 March 8, 2011 March 15, 2011 March 22, 2011 April 12, 2011 April 26, 2011 May 10, 2011 May 24, 2011 June 21, 2011 July 19, 2011 August 9, 2011 September 13, 2011 September 27, 2011 October 11, 2011 October 25, 2011 November 8, 2011 December 6, 2011 January 10, 2012 January 24, 2012 February 14, 2012 February 28, 2012 March 13, 2012 March 20, 2012 March 27, 2012 April 10, 2012 April 24, 2012 May 8, 2012 May 21, 2012 May 22, 2012 June 19, 2012 July 10, 2012 July 26, 2012 July 31, 2012 August 14, 2012 September 11, 2012 September 24, 2012 September 25, 2012 October 9, 2012 October 23, 2012 November 13, 2012 December 11, 2012 Approval to destroy- Resolution No. Dated: rr osvds,, ion r:cordim-,s! rN i 7 and 12, apt- 3 �,4GQ'OVE Y CP t 07/31/2014 TO: Raymond R. Rummel, Village Manager FROM: Judith M. Keegan, Village Clerk SUBJECT: Release of Executive Session Minutes BACKGROUND: Executive Session Minutes from January 2012 through December 2012 were reviewed and it was determined the minutes listed on the attached Resolution no longer require confidential treatment and should be made available for public inspection. Please include the attached Resolution on the August 19, 2014 Consent Agenda for Village Board Consideration. APPROVALS: Keegan, Judy Roan, Matthew ATTACHMENTS: 1. Resolution Created/Initiated Final Approval Page 1 of 1 RESOLUTION NO. A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE (JANUARY 2012 THROUGH DECEMBER 2012) WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village have met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act; and WHEREAS, as required by the Act, the Village has.kept written minutes of all such executive sessions; and WHEREAS, pursuant to the requirements of Public Act 85-1355, the Mayor and Board of Trustee have met in closed session to review all closed session minutes; and WHEREAS, they have determined that a need for confidentiality still exists as to the executive session minutes for certain meetings and that they should not be released at this time; and WHEREAS, they have further determined that the minutes of the meetings listed on the attachment hereto no longer require confidential treatment and should be made available for public inspection. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows: Section 1. That the Executive Session Minutes from those meetings set forth on the attachment hereto are hereby released. Section 2. That the Village Clerk is hereby authorized and directed to make said minutes available for inspection and copying in accordance with the standing procedures of the Village Clerk's Office. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTES: AYES: PASSED this NAYS: ABSENT: day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk rj 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village EXECUTIVE SESSIONMINUTES RELEASED BY RESOLUTIONNO. ADOPTED DATE TIME TOPIC January 10, 2012 6 :24 p.m. Personnel February 28, 2012 6 :36 p.m. Litigation February 28, 2012 6 :45 p.m. Personnel February 28, 2012 6 :51 p.m. Personnel March 13, 2012 4 :20 p.m. Personnel March 27, 2012 6 :35 p.m. Personnel March 27, 2012 6 :41 p.m. Personnel April 24, 2012 6 :39 p.m. Personnel May 21, 2012 4 :38 p.m. Personnel May 21, 2012 4 :42 p.m. Personnel May 22, 2014 6 :02 p.m. Personnel June 19, 2012 6 :23 p.m. Personnel June 19, 2014 6 :26 p.m. Personnel July 10, 2012 4 :41 p.m. Personnel July 10, 2012 4 :42 p.m. Personnel September 11, 2012 6 :11 p.m. Land Acquisition September 24, 2012 7 :20 p.m. Litigation September 24, 2012 7 :24 p.m. Personnel October 9, 2012 6 :33 p.m. Personnel October 9, 2012 6 :34 p.m. Personnel October 9, 2012 6 :50 p.m. Litigation October 23, 2012 5 :45 p.m. Personnel October 23, 2012 6 :12 p.m. Personnel November 13, 2012 6 :12 p.m. Personnel November 13, 2012 6 :13 p.m. Personnel December 11, 2012 6 :05 p.m. Personnel December 11, 2012 6 :27 p.m. Personnel exsessminutesReleased2012 cF ,r "nmNAL n"F' 08/11/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Exemption BACKGROUND: The Law Offices of Crane and Norcross, on behalf of Prologis (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2001 Lunt Avenue. The Applicant is in negotiations with Stern Pinball to lease the property which has been vacant since April of 2011. Stern is the world's largest and oldest manufacturer of arcade quality pinball games. Stern is currently located in Melrose Park at 2020 Janice where they currently employ between 75 to 80 full time jobs and approximately 100 to 175 part time jobs. The company is expanding and intends on relocating its entire operation to 2001 Lunt Avenue including its corporate, engineering, design, marketing, sales, warehousing, assembly, and manufacturing functions. Stern has looked at a number of locations for its expansion including Elk Grove Village, Bensenville, Des Plaines, Melrose Park, Schiller Park, Northlake, Berkley, Chicago, and locations outside of Illinois. The subject property consists of a fifty one year old approximately 118,278 square foot building. The Applicant has allotted $889,913 to refurbish the building and has already spent $27,546 on new signage and landscaping for a total investment of $917,459. Prologis has invested in the property to maintain it as an attractive and functional building including modern signage and extensive landscaping. Furthermore, Prologis proposes to enhance the building further upon consummation of the lease with Stern Pinball. This includes comprehensive reconstruction of the truck court and dock pavement, complete painting of the building faced, and the removal of unsightly silos and towers. The past and proposed improvements are summarized below. Past Improvements: Improved Signage at $9,989 Landscaping at $17,557 Pagel of 2 Total: $27,546 Proposed Improvements: Tuck Pointing at $34,000 Concrete and Paving Repairs to Truck Court at $265,820 Roof Replacement at $111,118 Upgrading of Electric at $32,945 Silo/Tower Removal at $57,030 Exterior Painting at $44,000 Tenant Improvements at $345,000 Total: $889,913 The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more twenty-four (24) months continuous vacancy without a purchase for value and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Pending approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. APPROVALS: Grodzin, josh Keegan, Judy Roan, Matthew Created/Initiated Approved Final Approval ATTACHMENTS: 1. Request to Approve a Cook County Class 6B Property Tax Exemption for 2001 Lunt Ave. 2. Resolution Page 2 of 2 CRANE AND NORCROSS JOHN D. NORCROSS -><1�660fOLP/Ua a,( Y.MICHAEL E. CRANE JOSEPH J. BUTLER SUITE 900 • TWO NUORTH LA SALLE STREET JAMES R CROWLEY SUSAN T. CROWLEY CHICAGO, ILLINOIS 60602-4059 CERTIFIED ASSESSMENT EVALUATOR P. B. FARRELL TELEPHONE 312 / 726-9161 FAX 31 2 / 726-7032 M. KEVIN CONNORS DAMESAMES P. BOYLE CERTIFIED ASSESSMENT EVALUATOR ROBERT M. MARSICO July 29, 2014 Mr. Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove Village, Illinois 60007 Re: Petition for Cook County Class 6B 2001 Lunt Avenue, Elk Grove Village P.I.N. 08-35-104-074 Dear Mr. Grodzin: This Letter of Transmittal is being submitted in support of a Petition for Class 6B for the property located at 2001 Lunt Avenue, Elk Grove Village. Prologis-Exchange IL, LLC hereinafter referred to as "Prologis" is the legal title owner of the property located at 2001 Lunt Avenue, Elk Grove and requests the Village of Elk Grove to approve a Class 6B real estate incentive property. Prologis acquired the subject property in 2006 and is improved with a 51 year old, 118,278 square foot industrial building situated on 246,058 square feet of land. Prologis submits this Petition for Class 6B under the Special Circumstances Provision of the Cook County Classification Ordinance, in that the property was abandoned for purposes of the incentive where there was no purchase for value, but the period of abandonment was for more than 12 continuous months. A proposed Special Circumstances Addendum is attached hereto for your review. At the time of this application, the subject property located at 2001 Lunt Avenue, Elk Grove has been vacant and abandoned for the past 38 months. Copies of the annual vacancy affidavits are attached hereto for your review. The property was last occupied by Cloud Packaging Solutions, LLC through April, 2011. Despite the listing of the property with professional industrial real estate brokers, there has been limited interest in the leasing of the property until recently when Stem Pinball Industries, hereinafter referred to as "Stem Pinball', has expressed a firm commitment in the leasing of the property subject to the approval of the 6B Incentive Classification. The proposed term of the lease with Stem Pinball is 6 years with one 5 year renewal option. Stern Pinball is currently located at 2020 Janice in Melrose Park. Their current facility in Melrose Park contains approximately 40,000 square feet of industrial warehouse. Stem Pinball utilizes a third party logistics provider located at 841 Sivert Drive in Wood Dale that stores another 15,000 square feet of inventory. Stem Pinball has been actively searching for a facility to house their operations in Illinois, Indiana, Wisconsin and Tennessee. In Illinois, Stern Pinball has viewed potential properties in Bensenville, Des Plaines, Melrose Park, Schiller Park, Northlake, Berkley and Chicago. Their search for a facility has been vast and their interest in leasing the property at 2001 Lunt Avenue, Elk Grove, subject to the Class 6B incentive would enable them to contain to operate their business in Cook County and further enable them to continue to grow their operations by an expected threefold in the coming years. CRANE AND NORCROSS The property located at 2001 Lunt Avenue contains approximately 118,278 square feet of industrial square footage. This facility would enable Stem Pinball to house their current work force of approximately 175 to 250 employees. There are approximately 75-80 full-time employees consisting of engineers, designers, marketing and sales personnel with an additional 100 to 175 temporary employees consisting of primarily warehouse and factory personnel. The temporary employee count fluctuates depending upon the seasonal sales and project specific business. Most of the.current workforce and the projected additional employees will either drive to the facility or utilize public transportation. In addition to the employment of the local workforce, Stem Pinball, has an extended network of local vendors and suppliers totaling approximately 80 companies. This local network of suppliers indirectly provides additional jobs in the Chicago -land area as a result of Stem Pinballs leasing the subject property. Prologis has committed to substantial improvements to the property, which include improved signage to the property, landscaping improvements and upkeep, partial roof replacement and upgrading electrical distribution panel. As a condition of the proposed lease with Stem Pinball, Prologis has also committed to exterior fapade improvements such as exterior painting of the entire property and tuck pointing. In addition, Prologis will do substantial concrete repairs to the truck courts, repave and seal coat the parking lot and remove the antiquated and unsightly "silos and mixing tower". Prologis is also providing significant upgrades to the interior facility (i.e. T5 lights in warehouse and upgraded office finishes). Copies of the various contracts to date as well as renderings of signage and exterior paint renderings are attached hereto for your review. The estimated costs of the capital improvements summarized above are set forth in detail below: 1. Tuck pointing $34,000 2. Concrete repairs $57,820 3. Roof Replacement $111,118 4. Lot paving $208,000 5. Upgrading electric $32,945 6. Silo/Tower removal $57,030 7. Improved signage $9,989 8. Exterior painting $44,000 9. Landscaping Improvements (2011 through 2014) $17,557 10. TI build -out a. T5lighting $50,000 b. Office inslallation,(20) $100,000 C. Paint, carpet finish $105,000 d. Soft costs $90,000 TOTAL EXPENDITURES $917,459 CRANE AND NORCROSS As detailed above, Prologis has committed to substantial improvements to the subject property which will greatly enhance the facility. More importantly this will enable a substantial manufacturer to move into the village and remain in the county. Accordingly, Prologis hereby requests that the Village board consider this Petition for Class 6B for the property located at 2001 Lunt Avenue and duly approve of the: same. submitted, for Petition Form for Class 6B Program For Office Use Only Address of Subject Property: Signed Affidavit Dated: To the Applicant: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents of this petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. T� 4 PETITION FOR COOK COUNTY CLASS 6B VILLAGE OF ELK GROVE VILLAGE We, the undersigned, being owners of record of the following described real estate, do hereby request that the following business and legally described real estate be granted a Cook County Class 6B Property Tax Abatement: Business: Prologin Address: 2001_Lunt Avenue., Elk Grove village, Illinois Permanent Real Estate Tax Index No. 08-35-104-074 Assessed Valuation 20 14 _ 387,511 (last 3 years) 20 13 387,511 20 12 _81.233..... ._.... • Attach Legal Description of Property Owners of Record: Print Name: Prologis—Exchange 11, LLc _60_State Street, Suite 1200, Boston, _HA 0210y = (Address City, State) Phonc: (617) 619-9361 pax: (617) 619-9461 .Email: MSAHCES@prologis.can Business Applicant's Name: Print Name: Prologis si natu e: - Prologln .. Business/Corporation Name 60 S"re Street. Suite 1200. Boston, MA 02109. (Address City, State) Phone: (617) 619-9361 Email: MSANCES@prologis.com Fax: (617) 619-9461 �yuY6Y/L Disclosure of Ownership 1. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: A Letter of Transmittal detailing the existing and intended use of the property, reason for Class 6B, property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. X Completion of the Class 6B Eligibility Checklist for the property in question. Completion of the property tax analysis spreadsheet. jQ Current property photographs and renderings of property/building modifications, if applicable. ❑ Proposed Site Plan, if applicable. If property is: f�f Owned by the individual(s); (copy of special warranty deed attached) n Title Tract Search, or n One copy of the latest recorded deed with affidavit ❑ Administered by a trust; n One certified copy of the trust agreement, trust deed and a list of beneficiaries * Has the property been, or is now, the subject of any other action by the Village? No If YES, give details on a separate sheet of paper. ce ,''"�� VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 6B Property Tax Abatement The Village of Elk Grove prides itself on being a business friendly community. As such, the Village supports the use of the Cook County Class 6B Tax Abatement in cases where it is established that a tax disparity exists and is detrimental to tenancy and where the project presents a clear benefit to the community. The Village reserves the right to review applications and render its approval or disapproval based on the information provided. Adhering to all Village codes and ordinances with respect to building and landscaping alterations is required. Furthermore, proposed building and landscaping construction must follow the design guidelines promulgated in the Industrial / Commercial Revitalization Master Plan Update for 2011. Proposed enhancements should be in accordance with the attached Industrial Design Guidelines Packet. The purpose of the Cook County Class 6B Property Tax Abatement Program is to stimulate the re - occupancy of vacated industrial buildings through a reduction in property taxes. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. Under the program the assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is regularly assessed at 25% of fair market value in Cook County. I - INITIATION: The following procedures are necessary for a completed petition for Cook County Class 6B Property Tax Abatement consideration: A. Documents required: 1. Petition (attached) completed in full. 2. Detailed Letter of Transmittal. 3. Completion of Class 6B Eligibility Checklist 4. Previous five (5) years of Property Tax Bill Payments. 5. Legal description of the property. 6. Photographs, both areial and land based, of the area for which the property tax exemption is requested. 7. Any additional supporting documents for the petition. B. Fees: Submit a check made payable to the Village of Elk Grove Village to meet the following: L $500.00: Filing Fee. Documents and fees are to be submitted to the Village Manager's Office, Attn: Director of Marketing & Business Development 901 Wellington, Elk Grove Village, Illinois 60007. II - REVIEW AND PROCESSING: Upon receipt of the petition for Cook County Class 6B Property Tax Abatement and fee, the Director of Business Development & Marketing will: A. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the for their action. Step "B" will be taken when all petition requirements have been fulfilled. B. Distribute petition and required documents for departmental review and comment by Village Manager's Office, Community Development, Public Works, and Finance. Departments will submit written comments to Director of Business Development & Marketing. C. Department comments will be communicated to applicant for correction. D. When your application is determined to be complete by staff, the petition will be presented to the Mayor & Board of Trustees at the next regularly scheduled Village Board Meeting for consideration. $. Fully completed petitions will be reviewed by the Mayor & Board of Trustees to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the Applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt from the Village. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of approval and the Applicant can move ahead with their project at their own risk. F. The Village will maintain contact with the to ensure that the stated obligations have been met. G. Once the stated obligations have been met, Village staff will present a Resolution of Support to the Mayor & Board of Trustees at a regularly scheduled Village Board Meeting for consideration. III -FINAL ACTION: Upon their review, the Mayor and Board of Trustees at a Village Board Meeting will: A. Deny the request. B. Approve the request with or without modification. C. Adopt appropriate resolution. If Approved, the Applicant will receive a certified copy of the Village's Resolution in support of the Cook County Class 6B Property Tax Abatement. NOTE: While the Village will do its best to expedite the review and approval process, Applicants should allow at least 30 days for review by staff and consideration by the Mayor & Board of Trustees. Furthermore, additional time may be needed depending on the complexity of the development. VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 6B Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 613 Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 16 out of 16 points. Each item will receive 1 point for Yes and 0 points for No. Packet Item Yes No Letter of Transmittal Name of the Applying Company Current and Proposed Location/Address of the Applicant Proposed Use of the Property Proof of Vacancy Job Creation and Retention Data(excluding one-time construction jobs' Total Project Cost of Proposed Improvements exclude land purchase), Proposed Detailed Construction Budget of Proposed Improvements Proposed Landscape Budget and Plan Total Square Footage of the Building Current Color Photogra hs of the Building Prior Five Years of Tax History Breakdown of Taxes Paid Occupied With 613 v. Occupied Without 6B Tax PIN Legal Description. Letter from Applicant Explaining the Need for the Tax Abatement on Com2any Letterhead Application Fee of $500 Total Points Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abatement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include full-time and part-time. As well as any potential growth and time -frame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • How the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. s"� Elk Grove Village Class 6B Property Tax Terms and Agreement The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY in accordance with the PLANS and in full compliance with all applicable codes, ordinances, rules, regulations, permits, and plans as outlined in Attachment A, imposed by the VILLAGE, and shall complete the WORK in a good and workmanlike manner or risk voiding this agreement. The WORK shall include all building and landscaping alterations as proposed by the APPLICANT in exchange for the VILLAGE'S approval of a Cook County Class 6B Property Tax Abatement. The APPLICANT, will be issued a Letter of Receipt upon submission of a completed Elk Grove Village Class 6B Application Packet. This letter may be used to inform the Cook County Assessor's Office that the Village of Elk Grove is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of final approval and the Applicant may move ahead with their project at their own risk. The Letter of Receipt will serve as official notice that the APPLICANT is eligible for the incentive however, final approval is not complete until there is an official resolution passed by the Village. The resolution will not be executed until such time all proposed work is complete. The APPLICANT has 365 days from taking ownership or tenancy to complete all proposed alternations and submit a full accounting of costs. If costs are not consistent with promises made in the original application, the APPLICANT may not be granted a final resolution of 6B approval. This AGREEMENT sets forth all the promises, inducements, agreements, conditions and undertaking between the APPLICANT and the VILLAGE relative to the subject matter thereof, and there are no promises, agreements, conditions or understandings, either oral or written, express or implied, between them, other than as herein set forth. No subsequent alteration, amendment, change or addition to this AGREEMENT shall be binding upon the PARTIES hereto unless authorized in accordance with the law and reduced in writing and signed by them. However, whenever under the provisions of this AGREEMENT any notice or consent of the VILLAGE or the APPLICANT is required, or the VILLAGE or the APPLICANT is required to agree or to take some action at the request of the other, such approval or such consent of such request shall be given for the VILLAGE, unless otherwise provided herein. In WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below: Village of Elk Grove Village (BUSINESS) 901 Wellington Avenue (ADDRESS) Elk Grove Village, It, 60007 (CITY, STATE ZIP) Signed: Signed: Name: Craig B. Johnson Name: Title: Mayor Title: Date: Date: Attest: Judith M. Keegan, Village Clerk Elk Grove Village Clags 6B Property Ta.x Terms and Agreement Terms & Conditions Attachment A The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY as outlined below... 2001 IRMRR µ f .? ul � YY" rI'�•!' ,a -1.. _ .._ ILL `�'�i�'-i+2 •,-=` . is a .: � .. I 2001 Lunt, Elk Grovekr �')f i, "��}nt'y�rf�a gy�t@�' l"`•LC at'{ r,w Qp"�`r.1. } , i • a, Ex _ ^•ate:\: r. Location No oi.aprinWers , Ba913 o} Design :_�e�ipireg6rlapttlliri)n��e". • m Sysiem�asf�n �. ' 1'. ilJafet Oow�rofn { G ,` :. Hi a pro�surc Yl the • -d `_�.4�ceoffAr+.hw I .a . ems r� �r L(1 i 1 .,.tea_ 4•': _C. yge Prologis - Lunt Elk Grove I View Three SHERW%N-WIwAMS. Original Image Upper Roofline Dock Doors PLO 5 - Dark Green Extra While SW 7005 Siding Sable The digitized image(sl shown approximate actual paint colors as closely as possible. Colors may vary due to viewing equipment, lighting conditions and printers. The Cover The Earth logo and the Sherwin-Williams logo are trademarks owned or licensed byThe Sherwin-Williams Company. 02014 The Sherwin-Wiiliams Company. CM) 1712014) Prologis - Lunt Elk Grove I View Four 4 SHERINI/V-WILLIAMS. Canopy over entrance Lower Panels/Verticals PLU 5- Clark Green Sable Vertical band accent color/Roofline Jaguar The digitized image(s) shown approximate actual paint colors as closely as possible. Colors may vary due to viewing equipment, lighting conditions and printers. The Cover The Earth logo and the Shenvin-Williams, logo are trademarks owned or I censed by The Sherwin-Williams Company. (D 2014 The Sherwin-Williams Company..CMD (7/2014) Into 9 ln.tkV � PAINTU�6—IfieCQYtptp 9 hone:312-682-2773 � p fax:322-238-9494 RE.•2001 LuntAVe, Elk Gmve Village, IL Phone: (647) 292-3905 Date: 712112014 ATTM Moral Chlero Fax., (847) 556-0465 Rep: Peter Matousek Prologis Dust Email: mchieroiPprologhtcom 6250 North River Road Suite 1100 EstimateN3S7071514PP Rosemon4 IL 60018 In regards to the preparation and painting of the above mentioned property Integrity Painting & Decorating (also identified as Integrityherein) respectfully submits that it will provide the necessary labor and materials to prepare, prime, and paint the surfaces as detailed below: Scope of work / general dpqcriodnn. Exterior paintable surfaces as described herein: Items specifically ex_ chided - All prefinished surfaces (including brick, window mullions, window panels) Major caulking/sealant repairs - informed this work was to be done by another contractor Warehouse lighting & security cameras - upper and ground Storefront prefinished doors/windows Rooftop structures or elements Monument and tenant signage Address sign plates Electricboxes Unpainted metal vents Chain link fence Tall light poles Gutters& downspouts Any services, surfaces or processes not detailed herein Preparation / nrmceesec. Dust, broom and/or dry brush off any dust, cobwebs, loose surface contaminants from surfaces to be painted Powerwash surfaces to be painted Scrape/sand any chipping, blistering or peeling paint Remove loose or crackingcaulk and go over area with new sealant Caulk all large gaps and cracks Remove nails, hooks, clamps, that are loosely fastened to areas to be painted Sand hollow metal doors and frames to properly clean/abrade to receive painting Spot prime all bare surfaces completely Drop cloths or visqueen will be laid down on ground/floors and surfaces for protection Where necessary, wet paint signs and cones/caution tape will be applied to Inform occupants of areas of work Areas of work will be kept neatand tidy and debris will be piled and removed on a regular basis After work Is completed Integrity will sweep and vacuum to construction cleanup standards Wnrkparameterr• All Integrity work will be performed during classic business hours (with minoradjustments feasible due to customer needs if mutually agreed upon) and a customary 40 hour workweek (unless specified herein). Accelerations such as shorter timeframes to perform the work nr modifications to such hours/work weeks can be requested but such changes are subject to price adjustments. Pricing listed herein assumes one mobilization for the project. Additional starts/stops can be requested but are subject to price adjustments accordingly. Color selection / r1i Colors are to be Prologis national standards Scheme D (PLD-5 New Dark Green, PLD-6 Sable, PLD-7 Uquorice Tint PLD-Ejaguar). Change Ordpry If workers come across issues while on site which were unable to be Identified prior to performing the work they will be documented and photographed and given to you the client to decide how to proceed. Work crews are not authorized to complete 40 PDCAS Ourgoal: Set proper expectations and meet or exceed them Ethic, Ed.cafion x a .card. work beyond the detailed specifications listed above without written and signed change order. Please contact our ofiice for an estimate on any additional work not specified herein. Customer's resR nsp ihiliZa Customer is responsible for removing any hindrances (prior to the arrival of Integrity) that would disallow for the processes listed herein to be performed in a timely manner. Customer Is responsible to cutback from the building any trees/shrubs that are within a few feet of the building as to insure a quality paintjob. Customer is also responsible for providing electricity and a minimum of one water source (for cleaning of brushes and equipment, power washing, etc.) on the property at no cost to Integrity. Storage Is to he provided onslte for Integrity ladders, paint, lockboxes, trailers, Hfts, etc A minimum of 2 parking spots are to be available at no cost to Integrity at all times while onsite. Customer is responsible for COMED cooperation regarding scheduling of shrouding intake clump. Integrity reserves the right to pull off the Job and be paid In full for Its work to date if any of the above agreed upon customerresponsbflitfes are repeatedly unattended to. PrnfPKinnal nrodurts which work'e t h erformed using- All products conform to the Illinois EPA regulations as set forth July In2009 for VOC compliance. Additionally, law VOC or no VOC substitutions can be requested if you the client deem a potential need/desire due to circumstances. Please note that the costs vary from product to product so the pricing will be adjusted accordingly. Product substitutions can be requested but the pricing may also be subject to adjustments. Sherwin Williams HS Universal Metal primer Sherwin Williams industrial Enamel HS Sherwin WilliamsA-100100%Acrylic paint Sherwin Williams Bondplex $fly OSHA standards are taught to all Integrity employees and work is performed in such a safe and professional manner. Respirators are fit tested and worn; bodies are protected with gloves and suits, eyes are protected with glasses, hard hats are worn as necessary, harnesses and PPE are worn as OSHA directed; all in accordance to Federal guidelines. All hazardous waste will be property and legally disposed of according to State and Federal regulations. Integrity Is a certified EPA lead -safe certified contractor who abides by the RRP rule where applicable. MSDS sheets will he present on the jobsite and available upon request Insurance: Beyond our excellent craftsmanship, we also pride ourselves in the care and safety of our employees, staff, and customers. That Is why we train our employees on a wide range of topics (not limited to: swing stage certifications, bosun's chair, spray fit tests, Lead/RRP,etc.)and have regular toolbox sessions and equipment training. The best way to avoid accidents is by having well -trained experienced employees, but to ensure everyone is protected we carry some of the best insurance policies in our industry. Our General Liability, Commercial Auto, Workers Compensation and Excess Liability Umbrella policies all have coverage above the industry norm, and are all underwritten by an A+rated provider. We will gladly provide Certificates of Insurance, upon request for any projects we take on. C= All of the above work to be completed in a professional workmanlike manner for the sum of: Exterior palatable surfaces as described herelm Previously painted bare vertical metal siding& painted black metal beams/accents $15,145.00 "In du des tall metal siding section in rear (95) Upper metal warehouse windows $5,715.00 Coping / flashing & entrance canopy (with use ofbonding product) $3,995.00 (1) Dock levelers (outside exposure) $65.00 (1) V shaped angle irons $50.00 (2) Parking wall bumpers $35.00 (4) Previously painted single mandoors/frames $300.00 (3) Previously painted double mandoors/frames $330.00 (17) Previously painted yellow bollards $340.00 (2) Fire hydrants 3100.00 (13) Misc. fire equipment $260.00 (1) Gas pipes $95.00 (1) Yellow guard rail $395.00 (1) Misc. pipe railing $175.00 (8) Overhead / DID doors/ frames $1,595.00 'Original mat"aOing seventy (down to bare surface) therefore na warrant can begiven shartofstrippfng the doors down m the bare (8) Previously painted peeling vents $675.00 Previously painted lower concrete retaining wall - south $845.00 Previously painted elements of (5) white tall tanks on south side of building $16,985.00 Lump sum reduced total If all above work is performed together $44,000.00 `-IF� PDCA@ Ourgoah Set proper expectations and meet or exceed them ic.. tdvcf d oum F.sa 'Above option prices are not stand-alone prices as they are quantfty driven (based on shared costs for mobilization, hit etcJ. Also please note that above pricing assumes different mlars but a similarsrheme (platannentof accentbands etc). A more elaborate scheme can be requested but pricing may be subject to change Pavawnt M&dule' Paymentrto be expected to be made by cash, check or money order on a bl-monthly basis or upon completion - whichewrcoma flat 'Pragreu'paymentrwill be based on progress reporaFnvoices Issueda thefob Manua. No more than 1096 Is to be held back as retainage at anytime. Once the pmfect Is completed the chentls to have IS days to issue a punchl[stfor touch up items Integrity shaft receive theflrst opportunity to remedy damages. Once Nepunchlistitems have been completed the 1096 retainage Is to be paidinfull. All invoicesure to be paid within 30 dayr from date of lnvolce. A1.996 imarestchargepermonth will be enforcedon all accounts notpafdby designated terms in this agreement Warranty work and additional change orders will notbe completed unal all Invoices ampaid in full, lnduding finance charge Invokes Warranty is considered invalid iffinal Payments am made in exress af7Sdays efcompletion of thepmlest A=Xa=' ThoundersWedpmPases tofumlrh materials andlabor to complete the work mentioned obove, for the amount In sold pmposat and according to the terms thereaF acknowledge and accept ehe terns and conditions In thisproposat The above pricer and mndidum are satisfactory and are hereby approved If the con is berminatedforthe convenience Integrity is entitled to receive Payment for work executed and casts incurredby reason ofsuch termination, along with rcamnableoverheadandpmfiton the work notereevted Authorized person: Title: Signature Date. - Due to potential labor, materials and conditions changer, this proposal maybe withdrawn if not accepted within 60 days from the date of Proposal (unlesssPecifically described otherwise herein). 1Na=ty' integritywarmatt laborand materialsfor a periodof2ymrs. The warranty includes any peeling, blistering, bleeding orfadng aflntegrity applied products. Raponsibilly is limited to thesupply oflabor and materiau to correct the defective condition. The warranryspe[gicaly excludes: damages mused by aaddent/obum fum damage, rust waterdamage, M Mn wood previously applied point that was unsuitable orimpropedy applied, expansion crock; area exposed to pooling water, weathermndiaoossuch or temperature change; excessive moisture, high tragic areas and defective building maeAalsorfoulryxrorkmanshfpbyothem The wormnryperiod begins an the day our work issuhstontiolly completed. Waranyworkwlilnotbeprovided Ifanyoutrmnding/unpoldlnwimmmaln Warany is lnvalidffnalpaymena are made in excess of75days ofcompleaon of the pro)ect ggstmakluLUM. Though the products andprocesses described herein have been developed overdecades ofexperience In handling rust Inhibition, they am not the Isilmr bullet' thatmany customers desire, as none rush answer exists. The re003firsenm0frustonce itispresentandpmvolentis to beeresumedunlerssandblastlng wthe mcststringentSSPCmdesisperformedtocompleteremoval. Emn in thesesofetsituadans limited warranties aregiven only!muldple coca ofhigh performance coatings arc applied. As this Is rarely If everperformed due to is extreme costyou am M presume thatany work performed on rust is doneso(nordereoslowd th h proceu I' r M(tregectr andretom![should be noted to allinvolvedin the proles[ that iris ofomgone conclusion that rvstwlil reactor, and We only a moaerofwhen. This reoccurrenre ofrust Isexduded from the wanan y. The best way a handle ruuonce premlent Is to put the areaofconcem on a regular maintenance program(furspot touch ups) eltherannually orb[ -annually. Doing so will extend the life Oftheferrous metal and the remaining palntfob signlIcantly. t PQCAG Ourgoal: Setproper expectations and meetor exceed them ...-... Eii,ro,.�edaearon.e:—tiff., ,, Breaker Electric Inc. 20526 Ridgeview Lane Marengo, EL 60152 815-236-8598 Bill To 8755 W. Higgins Road Suite 700 ChicagoJL. 60631 APPROVED DEC 2 0 2011 AInvoice #111 2160 Landscape work/improvement costs 2011 $6,909.62 2012 $5,247.62 2013 $4,132.00 2014 Jan -Jun $1,268.14 Total $17,557.38 rim JOB NUMBER BAJ••.DING MAINTENANCE CO. INVOIOE NUMBER 1205071 702Western Avenue, Lombard, Minois 60148 25849 ]Be,q Phone(630)932-7890 FAX (630)932-4180 IS JOB LOCATION! Elk Grove #25/chi00125 4anagement LLC 2001 Ltint Avenue mbus Avenue Elk Grove Village, IL s, OH 43040 Loretta Seeholzer Retendon. INVOICE DATE; upon receipt of invoice 1 07131112 CONTRACT AMOUNT: $1i1, ies. oo Previously Billed Amount: S $100.066.50) AMOUNTNOW DUE: $11,118.50 Please pay this amount: ( $11,118 THIS PORTION WITH YOUR PAYMENT JOB NUMBER INVOUCE NUMBER BILL DATE AMOUNT DUE .Lc 1205071 25849 07/31/12 $11]118.50 ConVeclB }p Dae TolelAi'%n,t]IBnokd RecelidoDate ToaDBag{oimhle Inobe)B.00 PLEASE REMIT TO: COMPLETE BUILDING MAINTENANCE CO. 702 WESTERN AVENUE LOMBARD, IL 60148 I BUILDING MAINTENANCE CO. 702 Western Avenue • Lombard, Illinois 60148 ROOFING SYSTEM GUARANTEE Guarantee Period Start Date: Tuly 31, 2012 Term: Five Years Owner: Prologis L.P. Address: 8755 West Higgins Road, Suite 700 Chicago, Illinois 60631 Building Name/No.: Elk Grove #25 Address: 2001 Lunt, Elk Grove Village, Illinois Roof Areas: Southwest Section COMPLETE Building Maintenance Co. (COMPLETE), an Illinois Corporation, hereby guarantees to the above owner that COMPLETE shall provide all labor and materials necessary to repair roof leaks should they occur during the guarantee period defined above. This guarantee covers roof leaks caused by failure of the roof system due to wear and tear caused by normal weather conditions. Exclusions that are not covered by this guarantee include, but are not limited to: 1. Acts of God, not limited to windstorms, tornadoes, lightning, earthquake, etc. 2. Vandalism or abuse by excessive roof traffic or storage of materials thereon. 3. Structural movement or failure which shall cause the roof deck to be distorted or sag. 4. Failure to notify COMPLETE within thirty days of discovery of a leak in the roof system. 5. Unauthorized modifications or additions to the roof system. 6. Repairs performed by others. 7. Infiltration or condensation of moisture in, through, or around walls, copings, building structure or surrounding areas. 8. General maintenance, such as maintenance of sealant in pitch pans, maintenance of caulking at metal details, etc. COMPLETE Building Maintenance Co. V Bob Gianatasio,;President Date Architectural Graphics, Inc. G International Pkwy. P.O. Box 9175 Virginia Beach, VA 23452 (757)427-1900 Invoice Date: September 25, 2013 Invoice #: 71200 YARDI: CHI00125 Gl •3Do0 Terms: Net 30 Phone (757) 647-5892 (800)877-7868 Fax (757) 427-6112 Bill To: Prologis, Inc. 8755 W. Higgins Road, Ste. 700 Chicago . IL 60631 Site Address: Prologis Elk Grove 2001 Lunt Elk GroveVillatlL 60007 Market. Chicago Sign ;I OTY Sign Type Completed Scope of Wo'7k Amount E02 1 GHM-30 Remove 8 Replace $4,457.00 Not 1 ALP-304 New Sign $523.00 CHARGED OCT 041013 ZuV Y1nce t V'1ce Y� Fabrication Product $4,980.00 Freight Delivery $850.00 Field Services Installation Services $2,394.00 Removal Services $480.00 Restoretion Services $204.00 Electrical Services $0.00 Landscaping $740.60 Engineering $0.06 Penult Submittal $275.00 Permits (at cost) $66.00 Sub -Total $9,989.00 Tax $524.70 Less Deposit $2,64615 Please remit payment to: - Wire Transfer. Bank ofAmerica Account# 435019766%8 Routing# 026009593 Or Mall: 2655 Intemallonal Parkway, Nrginla Beady, VA 23452 An Interest Charge of 1-1f2% per month (18% per annum) will be added to all aocouts 30 days past due. i a A r 4 W Le Pe tjii.% \ F 1i r MAP- vR � c e �St 't:7rlr I >n i�� �• y ,ram.•• 'a•�4' •-�....6.. H .. iV4" 6 2001 Lunt Avenue A.". Y 6o I 12021 Lunt] Doc#: 0632042161 Fee:$82.00 Eugene 'Gone" Moore RHSP Fee:$10.00 Cook County Reoorder of Deeds Date: 11/16/2006 01:44 PM Pg: 1 of 6 SPECIAL WARRANTY DEED (Illinois) THIS INDENTURE, made this 14th day of November, 2006, between: S&B PARTNERS LLC, a Delaware limited liability company ("GRANTOR"), having its principal place of business at 2001 Lunt, Elk Grove Village, Illinois, for and in consideration of the sum of Ten and No/100 Dollars ($10.00) in hand paid, the receipt whereof is hereby acknowledged, and pursuant to authority of the Grantor, by these presents does GRANT, REMISE, RELEASE, ALIEN AND CONVEY unto PROLOGIS-EXCHANGE IL (10) LLC, a Delaware limited liability company, ("GRANTEE") having its principal place of business c/o ProLogis, 100 Division Street, Suite 101, Bensenville, Illinois 60106, FOREVER, all the following described real estate (the "Property"), situated in the County of Cook and State of Illinois known and described as follows, to wit: SEE EXHIBIT A ATTACHED HERETO AND MADE PART HEREOF Together with all and singular the hereditaments and appurtenances thereunto belonging, or in anywise appertaining, and the reversion and reversions, remainder and remainders, rents, issues and profits thereof, and all the estate, right, title, interest, claim or demand whatsoever, of the Grantor, either in law or equity, of, in and to the above described premises, TO HAVE AND TO HOLD the said premises as above described, with the appurtenances, unto the Grantee, and its respective heirs and assigns forever. And Grantor, for itself, and its successors, does covenant, promise and agree, to and with the Grantee, and its respective heirs and assigns, that it has not done or suffered to be done, anything whereby the said premises hereby granted are, or may be, in any manner encumbered or charged, except as herein recited; and that it WILL WARRANT AND DEFEND the said premises„ against all persons lawfully claiming, or to claim the same, by, through or under it, subject to: SEE EXHIBIT B ATTACHED HERETO AND MADE PART HEREOF PIN: 08-35-104-075 Address of real estate: 2021 Lunt, Elk Grove Village, Illinois 60007 [SIGNATURE PAGE FOLLOWS] t Box 400-CTCC CnICAGO/111561471.1 0632042161D Page: 206 [SIGNATURE PAGE TO SPECIAL WARRANTY DEED DATED NOVEMBER 14, 2006] IN WITNESS WHEREOF, Grantor has caused its name to be signed to these presents by its Members, the day and year first above written. S&B PARTNERS LLC, a Delaware limited liability company �._ B 1'1L1.AOE OF EtK OROYB REA A rR WtIAGE . /ATE ANSfgi T,y, B TRANSFER TAX J IAI t Uh IWNUIS M REAL ESTATE v 'oa356600-' O REAO.ESTAiETRANSFERTA%' � FP 103024 DEPARTMEHrOF REVENUE x a W ESTATE TRANSfERTAR '388 FP 103022 2 CHICAGO/# 1561471.1 1 0632042161 D Page: 3 of 6 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) I, J681' A- ('aLGy , a notary public in and for said County, in the State aforesaid, DO HEREBY CERTIPY that Bruce Stevens, II and James Britdngham, personally known to me to be all of the Members of S&B Partners LLC, a Delaware limited liability company, and personally known to me to be the same persons whose names are subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that as such Members, they signed and delivered the said instrument pursuant to authority given by the Members as their free and voluntary act, and as the free and voluntary act and deed of the limited liability company, for the uses and purposes therein set forth. GIVEN under my hand and official seal this 14th day of November, 2006. r �. "OFFICIAL SEAL" Notary blic John A. Foley My commission expires:/hl2e/o Notary Public,State oflllinou My CommBsion Esp. 09/18/2010 ------------ AFTER RECORDING MAIL TO: SEND SUBSEQUENT TAX BILLS TO: Barry B. Nekritz, Esq. Sonnenschein Nath & Rosenthal LLP 7800 Sears Tower 233 S. Wacker Drive Chicago, IL 60606-6404 PREPARED BF. William J. Lewis, Esq. Vedder, Price, Kaufman & Kammholz, P.C. 222 N: LaSalle Street, Suite 2500 Chicago, IL 60601-1003 CHICAGO/N 1561471.1 Prologis-Exchange IL (10) LLC c/o ProLogis 100 Division Street Suite 101 Bensenville, IL 60106 161 D Page: 4 of STREET ADDRESS: 2021 LINT CITY: ELK GROVE VILLAGE COUNTY: COOK TAX NUMBER: LEGAL DESCRIPTION: / PARCELI: LOT 1 IN ROLLEX CORPORATION RESUBDIVISION, BEING A SUBDIVISION OF SECTION 35, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 8, 1969 AS DOCUMENT 89260322 AND FILED IN THE OFFICE OF THE REGISTRAR OF TITLES ON JUNE 8, 1989 AS DOCUMENT LR3800560, IN COOK COUNTY, ILLINOIS. PARCEL 2: A NON-EXCLUSIVE, IRREVOCABLE AND PERPETUAL EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY EASEMENT AGREEMENT DATED FEBRUARY 12, 1998 AND RECORDED FEBRUARY 17. 1998 AS DOCUMENT 98123077 BETWEEN ROLLEX CORPORATION AND CENTERPOINT PROPERTIES TRUST FOR THE PURPOSE OF INGRESS AND AND EGRESS OVER, UPON AND ACROSS THE WEST PARCEL JOINT ENTRANCE AND TO PROVIDE ACCESS FOR MOTOR VEHICLE AND PEDESTRIAN TRAFFIC TO AND FROM THE JOINT TURNAROUND AREA AS DEPICTED ON THE SITE PLAN ATTACHED TO SAID AGREEMENT AS EXHIBIT C. MiCALD �Y 30 06320421610 Page: 5 of 6 EXHIBIT B PERMJTTED EXCEPTIONS 1. Building line as shown on the plat of Centex Industrial Park Unit Number 3 aforesaid and Rollex Corporation resubdivision recorded June 8, 1989 as document 89260322 and filed as document LR 3800560 over the North 25 feet. 2. Easement for the purpose of installing and maintaining all equipment necessary for the purposes of serving the subdivision and other property with telephone and electric services, together with right to overhand aerial service wires over land to serve adjacent premises and also with right of access thereto as granted to the Illinois Bell Telephone Company and the Commonwealth Edison Company and their respective successors and assigns and as shown on the plat of Centex Industrial Park Unit Number 3 over the South 10 feet and North 25 feet of land and as amended by LR 2007291 registered November 9, 1961 and recorded as document 18325887 and as shown on plat of Rollex Corporation resubdivision, aforesaid. 3. Easement for public utilities and drainage as shown on the plat of said subdivision over the South 10 feet of land as amended by document LR 2007291 registered November 9, 1961 and recorded November 9, 1961 as document 18325887 and as shown on plat of Rollex Corporation resubdivision, aforesaid recorded and filed June 8, 1989 as document numbers 89260322 and LR 3800560, respectively. 4. Easement for sewer, water and drainage as shown on the plat of Centex Industrial Park Unit Number 3 and Rollex Corporation resubdivision aforesaid over the North 25 feet of the land. 5. Easement over the North 25 feet and the South 10 feet of the land for the purpose of installing and in all equipment necessary to serve the subdivision and other land with gas service, together with the right of access to said equipment as created by grant to Northern Illinois Gas Company and its respective successors and assigns and as shown on the plat of subdivision filed June 8, 1989 as document LR 3800560 and recorded as document 89200322. 6. Easement in, upon, along and under the South 10 feet and North 25 feet of the land as shown on the plat where necessary to install, construct, lay, maintain, operate, relocate, renew and remove equipment consisting of poles, poles structures, push poles, braces, anchor guys, studs, wires, and underground conduits, cables, cable poles, and other necessary electrical facilities for the purpose of serving the subdivision and residents and owners of property therein, and adjoining property with electric and telephone service, together with the right of ingress and egress thereof and to transmit and distribute by means of said electrical equipment, electricity to be used for heat, light, power, telephone, and other purposes, and also to trim and remove from time to time such trees, bushes, and saplings as may be reasonably required incidental to the installation and maintenance of such facilities. No permanent buildings shall be placed on said easement but same may be used for gardens, shrubs, landscaping and other purposes that do not interfere with said easement for public utilities purposes. The right to overhang all lots with aerial service wires to serve adjacent lots is also hereby granted. As created by plat grant to the CHICAGOM 1561471.1 0632042161D Page:6 of6 Illinois Bell Telephone Company, the Commonwealth Edison Company, and cable franchises, if any, their respective successors and assigns, and said easement is also hereby reserved for and granted to the Village of Elk Grove, to install, lay, construct, renew, operate and maintain sewer and water mains, as shown on plat of Rollex Corporation resubdivision recorded June 8, 1989 as document 89260322 and filed as document LR 3800560. 7. Easement in favor of Rollex Corporation and its successors and assigns for the purpose of ingress, egress over, upon and across the land recorded/filed February 17, 1998 as document 98123077 as depicted on the site plan attached to said agreement, as Exhibit C, and the terms and provisions relating thereto. 8. General real estate taxes for 2006 and subsequent years 9. Acts done or suffered by Purchaser 2 CHICAGO/W1561471.1 Addendum to Petition for 613 Incentive Classification Five Year Real Estate Tax Payment History For 2001 Lunt Avenue, Elk Grove Village Tax Year Tax 'Payment 2009 $155,261.96 0 $160,41115 2011 $111,465.64 2012 $88,713.38 20113 $100,020A.6 RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 2001 LUNT AVENUE, ELK GROVE VILLAGE ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 2001 Lunt Avenue, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-35-104-074-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 2001 Lunt Avenue, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-35-104-074-0000, declared eligible for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 613 Tax Incentive Ordinance is necessary for the said development to occur on the subject property: PARCEL 1: LOT I IN ROLLEX CORPORATION RESUBDIVISION, BEING A SUBDIVISION OF SECTION 35, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 8, 1989 AS DOCUMENT 89260322 AND FILED IN THE OFFICE OF THE REGISTRAR OF TITLES ON JUNE 8, 1989 AS DOCUMENT LR 3800560, IN COOK COUNTY, ILLINOIS. PARCEL 2: A NON-EXCLUSIVE, IRREVOCABLE AND PERPETUAL EASEMENET FOR THE BENEFIT OF PARCEL 1 AS CREATED BY EASEMENT AGREEMENT DATED FEBRUARY 12, 1998 AND RECORDED FEBRUARY 17, 1998 AS DOCUMENT 98123077 BETWEEN ROLLEX CORPORATION AND CENTERPOINT PROPERTIES TRUST FOR THE PURPOSE OF INGRESS AND EGRESS OVER, UPON AND ACROSS THE WEST PARCEL JOINT ENTRANCE AND TO PROVIDE ACCESS FOR MOTOR VEHICLE AND PEDESTRIAN TRAFFIC TO AND FROM THE JOINT TURNAROUND AREA AS DEPICTED ON THE SITE PLAN ATTACHED TO SAID AGREEMENT AS EXHIBIT C. Section 2. That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08-35-104-074-0000. Section 3. That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Tuck pointing. b. Concrete and paving repairs to truck court. c. Roof replacement. d. Electrical upgrade. e. Silo/tower removal. f. Exterior painting. g. Tenant improvements. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Res6bTas2001 Lunt ADDENDUM REGULAR VILLAGE BOARD MEETING August 19, 2014 7:00 PM 6. CONSENT AGENDA s. Consideration to grant special permission authorizing outdoor seating at Marino's Pizza located at 1041 Rohlwing Road in conjunction with the seating plan approved by the Department of Community Development. (Marino's Pizza submitted a request to the Village seeking approval to place three (3) tables, each with two (2) chairs, on the sidewalk in front of the restaurant to accommodate outdoor seating from May 1 to October 31. (The Village has authorized similar requests for food establishments provided that there are no detrimental effects on the area. (Marino's Pizza has agreed to maintain the area with respect to cleanliness and trash. (A report from the Director of Community Development, recommending approval, is attached.) t. Consideration to award a professional services contract to Energenecs, Inc. of Cedarburg, WI to construct pump controls and Supervisory Control And Data Acquisition (SCADA) system panels for the Greenleaf Lift Station in the amount of $30,100 from the Water/Sewer Fund. (The Greenleaf Sanitary Sewer Lift Station was severely damaged on August 9, 2014 as a result of a single vehicle accident. The accident destroyed the controls for the pumps and integration into the SCADA system which allows for monitoring, control, and alarming of the station. Energenecs, Inc. of Cedarburg, WI will be building the panel on an emergency basis and providing start-up services when it is installed. The cost for the panel is $30,100 and should be reimbursed by the insurance company of the driver that damaged the facility. (Energenecs, Inc. is the successor company to Kamp -Synergy which has been the Village's SCADA integrator. Energenecs and Kamp previously have satisfactorily provided SCADA consulting services to the Village. (A report from the Director of Public Works, recommending approval, is attached.) Page 1 of 1 08/13/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: OUTDOOR SEATING MARINO'S PIZZA 1041 ROHLWING ROAD BACKGROUND: We are in receipt of a request from Frank Marino of Marino's Pizza seeking Village approval to place three (3) tables, each having two (2) chairs, on the walkway in front of his restaurant to accommodate outdoor seating in the summer months. The tables will be placed outside between May 1st through October 31st and thereafter the tables/chairs will be removed. The Village has permitted similar requests for food establishments subject to meeting the criteria established for outdoor seating areas. As part of each of these approvals, Village staff has reviewed the requests to ensure that there will be no detrimental effects on the area immediately surrounding the seating area and that the petitioner will properly maintain the site for cleanliness and trash. We have reviewed this request and respectfully recommend that the Mayor and Board of Trustees grant the requested outdoor seating subject to the condition that the petitioner maintains the area with respect to cleanliness and trash. If at any time the petitioner fails to meet the requirements of the Village, the special permission is rescinded. Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the August 19, 2014 Village Board Meeting. Thank You. APPROVALS: Polony, Jared Pye, Mary Roan, Matthew ATTACHMENTS: 1. Marinos Pizza Created/Initiated Approved Final Approval Page 1 of 1 0 .. Marino's Pizzeria 1041 Rohlwing Road, Elk Grove Village ll, 60007 (847)352-0090 August 11, 2014 Village of Elk Grove, management at Marino's Pizzeria is requesting permission for seasonal use of 3 Exterior tables, each with 2 chairs. Two on the west, one on the north. The tables/chairs will be used during the months of August through October. Please review and advise. Thank You, Frank Marino (708)415-5617 ( '�� -:�, � S' •? P. to v+gl�S --r —A 'W(�C'-�jl�s{Y:'ti1 'il•tOF4zr�x`b�-;�.W ! I4�_,N�°' i . OVI IL 5_� i ( .Qj t . iTOWi a '� .1:. _ ❑rt'+e.• `p�.Ywr;� } .tit i'C �{` Y%I v +. • ''tea 99VAyst . 6er6 LE vry �z'. ~\ ?�'.o4iWu:ifq� E L. 6ep� 1 — `4 , - � •3 08/14/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Consideration to award a professional services contract to construct a . control panel for the Greenleaf Lift Station. BACKGROUND: The single vehicle accident that occurred on August 9, 2014 damaged numerous components of the Greenleaf Sanitary Sewer Lift Station. Energenecs will be recreating the pump controls and integration into the SCADA system. They are building the panel as a priority and it is expected to take three to four weeks. Public Works staff were able to return a portion of the station to operation using a generator and a temporary control panel on August 9th and avoided any damaging sanitary sewer back-ups. Since the accident Public Works staff have been working to install a temporary control panel that would allow both pumps to operate under Commonwealth Edison power, but with out the benefits of the SCADA system. Once the replacement panel has been constructed and installed, operation of the station will be transferred over to the new equipment. The Village has utilized the consulting services of Kamp -Synergy, LLC under various names since 1985. Energenecs, Inc. of Cedarburg, WI recently purchased Kamp -Synergy, LLC and the same personnel continue to work with the Village. Funds expended should be reimbursed by the insurance company of the driver. Your concurrence with this recommendation is respectfully requested with subsequent forwarding to the Village Board for consideration. APPROVALS: Pagel of 2 Bernholdt, Scott Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 a I AGENDA COMMITTEE OF THE WHOLE August 19, 2014 ROOM E Following 4:00 PM Executive Session NEW BUSINESS 1. Subject: Sandwich Board Signage Issue: Consideration of a recommendation Regulations from the JPZ Committee pertaining to Reference: JPZ Meeting Minutes and sandwich board signage regulations. Memo from the Director of Community Development 2. Subject: Electronic Cigarette Issue: Consideration of a recommendation Regulations from the JPZ Committee regarding Reference: JPZ Meeting Minutes and e-cigarette regulations. Memo from Assistant Village Manager C: Mayor & Board of Trustees, Village Manager, Deputy Village Manager, Assistant Village Manager, Village Attorney, Village Clerk (3/6w/o), All Department Heads (6w/o), Cable Television Coordinator ELK GROVE VILLAGE JPZ COMMITTEE MEETING Tuesday, June 17, 2014 4:01 p.m. JPZ Members Present: Sam Lissner, Village Trustee, Chairman Jeffrey Franke, Village Trustee Chris Prochno, Village Trustee Staff Raymond Rummel, Village Manager Matthew Roan, Deputy Village Manager Maggie Jablonski, Assistant Village Manager Mary Jo Pye, Director, CD Steve Trudan, Deputy Director, CD Steve Schmidt, Chief, Police Charles Walsh, Deputy Chief, Police Guests: None SANDWICH BOARD SIGNS PROPOSAL As a result of certain businesses in Elk Grove Village expressing a desire to use sandwich board signs, the Committee discussed the possibility of allowing such signs to be put up on sidewalks outside of businesses. Deputy Director of Community Development Steve Trudan distributed a survey of nearby communities regarding their sandwich board sign regulations, stating that 3 of 6 comparable communities don't allow them at all. Those that do allow sandwich board signs restrict them to specific downtown business districts. The committee was advised that Elk Grove Village does not have the type of downtown business district with heavy pedestrian traffic for which sandwich board signs would be useful. Additionally, without an area restriction, signage safety and aesthetics would be difficult to enforce and could significantly clutter the Village's primary commercial corridors. The Committee noted that it would be possible to mitigate some of staffs concerns regarding appearance and sturdiness with design regulations, but acknowledged that the portable nature of the signs could make enforcement difficult. The Committee noted that we bill ourselves as being "Beyond Business Friendly" and considered whether there would be a material benefit to businesses in allowing sandwich board signs. It was discussed that most traffic in Elk Grove Village is destination -based and such signs would be difficult to read while passing in a car. The possibility of a limited trial run of sandwich board signs was discussed, but put off due to the difficulty of eliminating signage once it has been permitted. The Committee was advised that temporary sign permits can be requested twice a year by Village businesses and that currently items such as daily specials are listed in windows. The consensus of the Committee was to recommend that sandwich boards not be permitted in Elk Grove Village at this time. E-CIGARETTES REGULATON The Committee discussed a memo from the Assistant Village Manager dated June 6, 2014 regarding the regulation of e-cigarettes with regards to minors. As of January 1, 2014, Illinois State law prohibits the sale of e-cigarettes to minors. Recently, Arlington Heights passed their own e-cigarette regulation allowing them to enforce it as a local ordinance violation and extending the prohibition to include purchase and possession by minors. Deputy Chief of Police Walsh indicated that the prohibition of possession is especially important, as e-cigarettes are increasingly being confiscated in schools, but no ordinance exists to pursue the matter. The Committee agreed unanimously to recommend that the Village prohibit the sale, purchase and possession of e-cigarettes by minors, similar to the regulation recently passed by Arlington Heights. The Committee also discussed the possibility of treating e-cigarettes the same as tobacco products in the Village, specifically with regard to the indoor smoking ban. The Committee noted that Chicago and Arlington Heights are considering such a step, but that there is not enough information about whether e-eigarettes emit harmful substances at this point. Additionally, some individuals could be using e-cigarettes as a way to quit smoking cigarettes. The committee also expressed a desire not to place tighter restrictions on the restaurants and businesses than is currently in place in the rest of the state. The consensus of the Committee was to recommend that the Village not amend the indoor smoking ban to include e-cigarettes at this time. The meeting adjourned at 4:42 p.m. c: Mayor & Board of Trustees Village Manager Deputy Village Manager Village Clerk Village Attorney Department Heads J� MEMORANDUM (� Date: June 5, 2014 < To: Mary Jo Pye, Director of Community Development 'O ` From: Steven J. Tr an, Deputy'Director - SUBJECT: PROPOSAL FOR SANDWICH BOARD REGULATIONS Listed below are my research findings of pertinent regulations for sandwich board signs, including results of a recent Northwest Municipal Conference survey and the newly approved ordinance from the Village of Arlington Heights. The NWMC survey indicated that many Villages permit and regulate the signs with widely varying restrictions. Allowable sizes ranged from six square feet to thirty two square feet. The most common criteria is the requirement that signs be located entirely on private property. I believe the recently passed Arlington Heights ordinance is the most comprehensive and affords the best basis for consideration. The new Arlington Heights ordinance provides a new definition for a "sandwich board sign" which reads as follows: A sign set on the ground (without attachment to the ground) in an 'A' frame configuration with two panels hinged at the top. I.find it of great significance that Arlington Heights permits these signs ONLY in their B-5 Downtown District (copy of their Zoning map attached) which is characterized by a significantly large number of competing businesses located in a densely populated shopping area. Such signs are prohibited in all other zoning districts. In comparison Elk Grove Village does not have any shopping areas that resemble the Downtown District of Arlington Heights. The most densely populated shopping areas in Elk Grove would possibly be the Town Center and the Elk Crossing Shopping Center. Neither of the Elk Grove shopping centers resembles the Arlington Heights B-5 district in size or character. The required criteria for Arlington Heights are as follows: 1. The signage area shall be a maximum of six square feet on each face of the sign. 2. The overall sign size shall not exceed 27 inches wide and 42 inches tall. 3. Each business shall be permitted one sandwich board sign per street frontage or per entry. Page 2 4. Sandwich board signs shall only be located on sidewalks contiguous to the business being advertised. They shall not extend beyond the length of the business frontage. 5. In no event shall the sandwich board sign reduce the open portion of the public sidewalk to less than five feet clear of all obstructions. 6. The message may include the name of the business, products produced or services rendered, and other pertinent information related to the business' operation. The business name shall be limited to 33% of the overall sign area. 7. Professionally printed, computer generated messages are allowed. 8. Hand written messages are allowed if in a neat and legible manner on a dark colored background. 9. White erasable boards are not allowed. 10. Manual change bulletin board signs are not allowed. 11.Sandwich board signs must be free standing and constructed of wood, metal or similar appropriate material as approved by Village Staff. 12. Pre-engineered plastic sandwich board signs are discouraged. 13. Decorative sandwich board signs which complement the business type of building architecture are encouraged. 14.Signs must be weighted in order to ensure that they do not fall into the public way. Signs must be maintained in an upright position at all times. 15. Signs are not allowed to be illuminated. 16. Sandwich board signs may only be displayed during open business hours. 17.Sandwich board signs are not permitted on a public sidewalk during times of snow and inclement weather. The Arlington Heights ordinance also defines and regulates "removable hanging signs", "sculptural sandwich board" signs, and "blade" signs all of which I do not recommend that we allow. It is my understanding that one of the main reasons businesses in Elk Grove are requesting the sandwich board signs is the loss of business resulting from competing internet sales. Should the Village decide to allow sandwich board signs the obvious positive impact would be allowing the businesses to promote their goods and services. On the other hand the Village would have to be aware of the potential negative impact the signs could have. New regulations adopted by Elk Grove Village would have to ensure that we could successfully achieve the following: 1. Regulate and monitor the location of each sign so that they do not constitute a tripping hazard or an obstruction to a required walkway. 2. Regulate the number of signs so that an unwanted proliferation of such sign does not occur to an unintended or wanted degree. Page 3 3. Regulate the nature of the message so as not to allow obnoxious or less than tasteful displays. 4. Regulate the construction of such signs to ensure they are weatherproof and not subject to being damaged or moved by wind or inclement weather. Based on initial considerations and a review of the Arlington Heights ordinance, I would recommend the following: 1. No more than one sandwich board sign shall be permitted for each business. 2. Sandwich board signs shall only be located on sidewalks contiguous to the business being advertised and shall not extend beyond the length of the business frontage. 3. Sandwich board signs shall not exceed six square feet in area per side. 4. Sandwich board signs shall not be located on public property. 5. Signs must be professionally made to be weatherproof and of adequate strength and anchorage so as not fo be subject to being windblown or damaged. 6. Sandwich board signs may only be displayed during the open business hours of the business displaying the sign and must only display messages associated with that business. 7. The location of the sandwich board sign shall not reduce the open portion of the sidewalk to less than 5 feet clear from all obstructions. Sandwich board signs are effective and therefore appropriate in dense) tjeTL y :populated. shopping areas designed to attract the attention of shoppers primarily on foot. Based on a review of all relevant information, I do not bel..ieve that there are any areas within Elk Grove Village that exhibit a need for the type of additional advertising the sandwich board signs provide. Consequently, I would not recommend that the Village adopt regulations to permit these signs. However should the Village decide to entertain permitting these signs I believe the previously recommended criteria for Elk Grove Village are restrictions that are adequate to protect the Village from any possible adverse effects. I would, however, respectfully recommend that further discussion and consideration occur to determine the justification to allow this type of sign in Elk Grove Village before we proceed with the adoption of an ordinance or policy that would permit them. SJT: Attachments Sandwich Board I A -Frame Signs Survey October 2013 Does your code Are such signs .. you require a MUnICIP,111ty cnst,icts? both? Permit? insulanco? sit u5 allowed? Footage 9 Height Width Private Property Any dimension & Public Right of Any dimension not not to exceed 6 Barrington Yes. Both. No. Way. 6 sq. ft. to exceed 6 sq. ft. sq. ft Private Property Buffalo Grove Yea. Both. Yes. No. Only. See attached. Maximum Was 24• . x 36• per side with display copy on two sides, not to CarpeoPrivate tersvflle Yes. Both. No. property exceed 12 square None. only. feettotal. 36• Des Plaines No. 24• Hoffman Estates No. Linooinsh re No. Northbrook Yee. Both. Yes. Private Property Only. Max. 20 sq. IL WA. N/A. Private Property Park Ridge Yes, Both. No. & Public Right of 24 sq. ft. (12 sq. ft. No maximum No maximum Insurance Onl : Way. perface). height. height Roiling Meadows No. ' Schaumburg' Yes. Downtown Only. No. Hold -Harmless Private Property, Agreement Only. Onl . 9 5 Nots ecified. Private Property Skokie Yes, Both. Yes. & Public Right of None. Way. 6 so. ft. 4 ft. Streamwood Yes. Both Yes. Private Property Not applicable as long as total . Onl . 32 sq. ft. Leas then 16 tL . ft met Private Properly Wilmette Yes. Both. Yes. Hold -Harmless & Public Right of Agreement Onl . Way. 6 sq. ft. 42• N/A. AN ORDINANCE AMENDING CHAPIER 30 OF THE ARLINGTON HEIGHTSCIPAL CODE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS: SECTION ONE: That Chapter 30, Signs, of the Arlington Heights Municipal Code, be and is hereby amended as follows (the language being added is highlighted and the language being deleted is stricken): a. That Section 30-101, Definitions, is hereby amended by adding the following definitions. The existing definitions within the sections shall be renumbered accordingly: b. That Section 30-201, Downtown District (B-5) Sign Districts, subsection h.6., related to Blade Signs, is hereby amended as follows: C. Message. Only the name and/or too of the busines `"' s0 P S s 'A " )?'-�'.w& shall be permitted on a blade sign. e• Square Footage. A maximum ofthme ? square feet shall be allowed. Brackets. Brackets and/or hardware fnr the c;un C. That Section 30-201 Downtown District (B-5), Sign Districts, subsection h.9, related to the types of signs allowed in the Downtown District, is hereby amended by adding the following at the end of the subsection: SECTION TWO: All ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. SECTION THIiEE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form, in the manner provided by law. AYES: NAYS: PASSED AND APPROVED this 19' day of May, 2014. Village President ATTEST: Village Clerk CODEAMEND}RaNMO 30.101-30.201h June 6, 2014 TO: Chairman and Members, JPZ Committee FROM: Maggie Jablonski, Assistant Village Manager SUBJECT: Regulating Alternative Nicotine Products (E-cigarettes) Effective January 1, 2014, Illinois State Law prohibits the sale of any alternative nicotine products (e- cigarettes, etc) to minors. In April 2014, the Village of Arlington Heights passed their own regulation, prohibiting the sale, purchase, and possession of alternative nicotine products by minors. The Arlington Heights ordinance goes beyond the state's ban on sale to minors and allows enforcement to be handled as a local ordinance violation. The Elk Grove Village Police Department has expressed no objection to a local ordinance prohibiting the sale, purchase of possession of alternative nicotine products by minors and is supportive of any effort that will enable enforcement. Based on this information, I recommend that Elk Grove add alternative nicotine products to the Village's current prohibition on the sale, purchase and possession of tobacco products by minors. I have attached a copy of the Illinois statute prohibiting sales of alternative nicotine products to minors and the Village of Arlington Heights' ordinance and staff request. If you have any questions, please feel free to contact me at (847) 357-4006. Attached: 720 ILCS 675/1.5 Arlington Heights Ordinance Amendment Arlington Heights Staff Request for Ordinance Amendment C: Village Manager Deputy Village Manager Village Attorney Chief of Police 6I4=4 &,—. ��-���:�y 72DDIILC�SS6675/PP'rree�edon ooffyTrol�bacco Use byMlners aMSale and Distribution ofTabs=ProA¢fs PcL i. moo b t:.1�7t.s.r`'7L j- 7��, g Home Legislation & Laws Senate House My Legislation Site Map Bills & Resolutions Illinois Compiled Statutes Compiled Statutes Back to Act Listing Public Acts Search Guide Disclaimer Printer -Friendly Version Public Acts Information maintained by the Legislative Reference Bureau Legislative Reports Updating the database of the Illinois Compiled Statutes QLCS) is an ongoing process. Recent laws may not yet be included in the ILCS database, but they are found on this site as Public Acts soon after IL Constitution they become law. For information concerning the relationship between statutes and Public Acts, refer Legislative Guide to the Guide Legislative Glossary Because the statute database is maintained primarily for legislative drafting purposes, statutory changes are sometimes included in the statute database before they take effect. If the source note at the end of a Section of the statutes includes a Public Act that has not yet taken effect, the version of Search By Number the law that Is currently in effect may have already been removed from the database and you should (example: 14130001) refer to that Public Act to see the changes made to the current law. CRIMINAL OFFENSES Gp search Tios (720 ILCS 6754 Prevention of Tobacco Use by Minors and Sale and Distribution of Tobacco Products Act Search By Keyword (720 ILCS 675/0.01) (from Ch. 23, par. 2356.9) Sec. 0.01. Short title. This Act may be cited as the Prevention of Tobacco Use by Minors and Sale and Distribution GO of Tobacco Products Act. C1 Alternate Search (Source: P.A. 96-179, eff. 8-30-09; 96-446, eff. 1-1-10; 96- 1000, eff. 7-2-10.) Search Tics (720 ILCS 675/1) (from Ch. 23, par. 2357) Advanced Search Sec. 1. Prohibition on sale to and possession of tobacco by minors; prohibition on the distribution of tobacco samples to any person; use of identification cards; vending machines; ® lunch wagons; out -of -package sales. (a) No minor under 18 years of age shall buy any tobacco product. No person shall sell, buy for, distribute samples of or furnish any tobacco product to any minor under 18 years of age. (a-5) No minor under 16 years of age may sell any tobacco c G & product at a retail establishment selling tobacco products. t u a r This subsection does not apply to a sales clerk in a family - owned business which can prove that the sales clerk is in fact a son or daughter of the owner. (a-6) No minor under 18 years of age in the furtherance or facilitation of obtaining any tobacco product shall display or use a false or forged identification card or transfer, alter, or deface an identification card. (a-7) No minor under 18 years of age shall possess any cigar, cigarette, smokeless tobacco, or tobacco in any of its forms. (a-8) A person shall not distribute without charge samples of any tobacco product to any other person, regardless of age: (1) within a retail establishment selling tobacco products, unless the retailer has verified the purchaser's age with a government issued identification; hltpJMw,vligago,AegIslabWlcsllm3.asp?ACUD=tgMWti ptr11D=53 114 614=14 728ILCS6751 Preieiuon of Tobacco Use byMlws and Sale and DlstribWon orTabacco Prodvis Act (2) from a lunch wagon; or (3) on a public way as a promotion or advertisement of a tobacco manufacturer or tobacco product. This subsection (a-8) does not apply to the distribution of a tobacco product sample in any adult -only facility. (a-9) For the purpose of this Section: "Adult -only facility means a facility or restricted area (whether open-air or enclosed) where the operator ensures or has a reasonable basis to believe (such as by checking identification as required under State law, or by checking the identification of any person appearing to be under the age of 27) that no person under legal age is present. A facility or restricted area need not be permanently restricted to persons under legal age to constitute an adult -only facility, provided that the operator ensures or has a reasonable basis to believe that no person under legal age is present during the event or time period in question. "Lunch wagon" means a mobile vehicle designed and constructed to transport food and from which food is sold to the general public. "Smokeless tobacco" means any tobacco products that are suitable for dipping or chewing. "Tobacco product" means any cigar, cigarette, smokeless tobacco, or tobacco in any of its forms. (b) Tobacco products listed in this Section may be sold through a vending machine only if such tobacco products are not placed together with any non -tobacco product, other than matches, in the vending machine and the vending machine is in any of the following locations: (1) (Blank). (2) Places to which minors under 18 years of age are not permitted access. (3) Places where alcoholic beverages are sold and consumed on the premises and vending machine operation is under the direct supervision of the owner or manager. (4) (Blank). (5) Places where the vending machine can only be operated by the owner or an employee over age 18 either directly or through a remote control device if the device is inaccessible to all customers. (c) (Blank). (d) The sale or distribution by any person of a tobacco product in this Section, including but not limited to a single or loose cigarette, that is not contained within a sealed container, pack, or package as provided by the manufacturer, which container, pack, or package bears the health warning required by federal law, is prohibited. (e) It is not a violation of this Act for a person under 18 years of age to purchase or possess a cigar, cigarette, smokeless tobacco or tobacco in any of its forms if the person under the age of 18 purchases or is given the cigar, cigarette, smokeless tobacco or tobacco in any of its forms from a retail seller of tobacco products or an employee of the retail seller pursuant to a plan or action to investigate, patrol, or otherwise conduct a "sting operation" or enforcement action against a retail seller of tobacco products or a person employed by the retail seller of tobacco products or on any premises authorized to sell tobacco products to determine if tobacco products are being sold or given to persons under 18 years of age if the "sting operation" or FMp:M&xAmilg agaAeg IslatioKlcs,11cs3.asp?AcUD=19828C hWuID=53 M. 614r2D14 72DILCS6757 PrewnNm of Tobacco Use byMlnors and Sale ad DishibuBm dTahacco Products Act enforcement action is approved by the Department of State Police, the county sheriff, a municipal police department, the Department of Public Health, or a local health department. (Source: P.A. 95-905, eff. 1-1-09; 96-179, eff. B-10-09; 96- 446, eff. 1-1-10; 96-1000, eff. 7-2-10.) •17$Q ZLCS 675/1.5) -Sec. 1,5. Distribution of. alternative .,ri cotine •products -to petsons under 18 years of age prohibited i' (a) For the purposes of this Section, "alternative nicotine product" means a product or device not consisting of or containing tobacco that provides for the ingestion into the body of nicotine, whether by chewing, smoking, absorbing, dissolving, inhaling, snorting, sniffing, or by any other means. "Alternative nicotine product" excludes cigarettes, smokeless tobacco, or other tobacco products as these terms are defined in Section 1 of this Act and any product approved by the United States Food and Drug Administration as a non - tobacco product for sale as a tobacco cessation product, as a tobacco dependence product, or for other medical purposes, and is being marketed and sold solely for that approved purpose. (b) A person, either directly or indirectly by an agent or employee, or by a vending machine owned by the person or located in the person's establishment, may not sell, offer for sale, give, or furnish any alternative nicotine product, or any cartridge or component of an alternative nicotine product, to a person under 18 years of age. (c) Before selling, offering for sale, giving, or furnishing an alternative nicotine product, or any cartridge or component of an alternative nicotine product, to another person, the person selling, offering for sale, giving, or furnishing the alternative nicotine product shall verify that the person is at least 18 years of age by: _ (1) examining from any person that appears to be under 27 years of age a government -issued photographic identification that establishes the person is at least 18 years of age or (2) for sales made though the Internet or other remote sales methods, performing an age verification through an independent, third -party age verification - service that compares information available from public records to the personal information entered by the person during the ordering process that establishes the person is 18 years of age or older. (Source: P.A. 98-350, eff. 1-1-14.) (720 ILCS 675/2) (from Ch. 23, par. 2358) Sec. 2. Penalties. (a) Any person who violates subsection la), (a-5), or (a- 6) of Section 1 or Section 1.5 of this Act is guilty of a petty offense and for the first offense shall be fined $200, $400 for the second offense in a 12-month period, and $600 for the third or any subsequent offense in a 12-month period. (b) If a minor violates subsection (a-7) of Section 1 he or she is guilty of a petty offense and the court may impose a sentence of 15 hours of community service or a fine of $25 for a first violation. (c) A second violation by a minor of subsection (a-7) of Section 1 that occurs within 12 months after the first violation is punishable by a fine of $50 and 25 hours of Mtp:lhx ilga.goAegis1oUcrAlcs1j1m3.asp7Ac11D= 19628,CIepterlD=53 314 6142014 7201LCS6751 Prevaton of Tobacco Use by Minors and Sale and Distribution of Tobacco Products Ad community service. (d) A third or subsequent violation by a minor of subsection (a-7) of Section 1 that occurs within 12 months after the first violation is punishable by a $100 fine and 30 hours of community service. (e) Any second or subsequent violation not within the 12- month time period after the first violation is punishable as provided for a first violation. (f) If a minor is convicted of or placed on supervision for a violation of subsection (a-7) of Section 1, the court may, in its discretion, and upon recommendation by the State's Attorney, order that minor and his or her parents or legal guardian to attend a smoker's education or youth diversion program if that program is available in the jurisdiction where the offender resides. Attendance at a smoker's education or youth diversion program shall be time -credited against any community service time imposed for any first violation of subsection (a-7) of Section 1. In addition to any other penalty that the court may impose for a violation of subsection (a-7) of Section 1, the court, upon request by the State's Attorney, may in its discretion require the offender to remit a fee for his or her attendance at a smoker's education or youth diversion program. (g) For purposes of this Section, "smoker's education program" or "youth diversion program" includes, but is not limited to, a seminar designed to educate a person on the physical and psychological effects of smoking tobacco products and the health consequences of smoking tobacco products that can be conducted with a locality's youth diversion program. (h) All moneys collected as fines for violations of subsection (a), (a-5), (a-6), or (a-7) of Section 1 shall be distributed in the following manner: (1) one-half of each fine shall be distributed to the unit of local government or other entity that successfully prosecuted the offender; and (2) one-half shall be remitted to the State to be used for enforcing this Act. (Source: P.A. 96-350, eff. 1-1-14.1 Home I Legislation & Laws I House I Senate I My Legislation I Disclaimers I Email This site is rnahtained for the 15nois General Assenbly by the rwu., Legislative hformation System 705 Stratton Building, Springfield, Illinois 62706 . n?,.,rmnq,r.,, 217-782-3944 217-782-2050 (TiY) MtpJAwr ilga.gavlegislaBonriIcsAlCsamp7ACUD=1962&ChapterID=53 4/4 AN ORDINANCE AMENDING CHAPTER 12 OF THE ARLINGTON HEIGHTS MUNICIPAL CODE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS: SECTION ONE: That Section 201 of Chapter 12 of the Municipal Code of the Village of Arlington Heights, pertaining to Tobacco Dealers, is hereby amended by re -lettering existing paragraphs a-g to b-h and adding a new paragraph a as set forth below (language to be added is highlighted): Section 12-201 Definitions. For the purposes of this Article, the following words have the definitions listed: a. Alternative Nicotine Product. A product or device not consisting of or containing tobacco that provides for the ingestion into the body of nicotine, whether by chewing, smoking, absorbing, dissolving, inhaling, snorting, sniffing, or by any other means. This does not include tobacco products as that term is defined in this Section or any product .approved by the United States Food and Drag Administration as a rion-tobacco product for sale as a tobacco cessation pioduet, as a tobacco dependence product, or for other medicinal purposes. SECTION TWO: That Section 207a, b, c, and d of Chapter 12 of the Municipal Code of the Village of Arlington Heights, pertaining to Tobacco Dealers, is hereby amended as set forth below (language to be added is highlighted): Section 12-207 Prohibition of Sales to, Sales by, Purchase by, and Possession by Minors. a. Possession. It shall be unlawful for any person under the age of 18 years to possess any tobacco products or alternative nicotine products. b. Sales or delivery. It shall be unlawful for any person to sell, offer to sell, give away or deliver tobacco products or alternative nicotine products to any person under 18 years of age. It shall be unlawful for any licensee or any officer, associate, member, representative, agent or employee of such licensee to engage, employ or permit any person under the age of 18 years of age to sell tobacco products or alternative nicotine products in any licensed premises. Purchase. It shall be unlawful for any person under the age of 18 years to purchase tobacco products or alternative nicotine products, to misrepresent their identity or age or to use false identification for the purpose of purchasing tobacco products or alternative nicotine products. 141-00 d. Signs required. Signs informing the public of the age restrictions provided for in this Section shall be posted by every retail tobacco dealer at or near every display of tobacco products or alternative nicotine products and on or upon every vending machine which offers tobacco products or alternative nicotine products for sale. Posted signs, shall be plainly visible and shall measure at least 8Y2 inches,by 11 inches. Lettering on posted signs shall be at least one inch in height. Each sign shall be plainly visible and shall state: THE SALE OF TOBACCO PRODUCTS OR ALTERNATIVE NICOTINE PRODUCTS TO, AND POSSESSION OF TOBACCO PRODUCTS OR ALTERNATIVE NICOTINE PRODUCTS BY, PERSONS UNDER 18 YEARS OF AGE IS PROHE31TED BY LAW. SECTION THREE: This Ordinance repeals all ordinances or parts of ordinances in conflict with the provisions hereof, and shall be in full force and effect after its passage, approval and publication in pamphlet form, in the manner provided by law. AYES: SIDOR, FARWELL, BLACKWOOD, ROSENBERG, LABEDZ, TINAGLIA, SCALETTA, GLASGOW, RAYES NAYS: NONE PASSED AND APPROVED this 7th day of April, 2014. ZJ. . Village President ATTEST: Village Clerk r d.ordinancesandresolutions.Chapter 12 Altem 6w Nicotine Produces Item: Ordinance - Amending Chapter 12 - e-cigarettes Department: Police and Legal Background As of January 1, 2014, it is illegal under State law for anyone to sell "alternative nicotine products" (e.g. e-cigarettes) to anyone under the age of 18. The Police Department believes it will be more effective to handle enforcement of this activity as a local ordinance violation instead of under the State law, which would require prosecution as a misdemeanor. Adoption of the attached ordinance will permit enforcement of any violations in the same way violations of similar restrictions related to minors and tobacco and liquor are now handled, which is prosecution by the Village Prosecutor instead of the State's Attorney. Staff is in the process of evaluating other issues that may arise as a result of the use of alternative nicotine products. Should any limitations be proposed, Staff will present them Village Board at a later date. This Code amendment is being proposed for adoption now because the Police Department feels it is important to be able to pursue any violations as local ordinance violations as soon as possible. Recommendation It is recommended that the attached Ordinance Amending Chapter 12 of the Arlington Heights Municipal Code related to the sale, purchase, and possession of alternative nicotine products be adopted. Bid Section Item: Bid Opening Date: Account Numbers: Total Budget for Specific Item: Amount of Bidder Recommended: ATTACHMENTS: Description Type Code Amendment- attemedve nicoine amduc,s Ordinance August 6, 2014 To: Matthew Roan, Deputy Village Manager From: (� Alan Avitia, Administrative Intern Subject: Electronic Cigarettes: Health and Enforcement Concerns An innovative substitute to cigarettes has entered the US market in the form of electronic cigarettes (e-cigarettes). The use and demand of this unregulated product is rapidly increasing and raising concern with public officials nationwide of the uncertain health risks that may arise for not only the user, but also the non -user exposed to second-hand "vapor." The scientific community has responded to research the public concern, but ongoing studies are preliminary in nature and more research is needed to confirm results. The following report reflects currently available data on the potential physiological effects of e-cigarettes. Additionally, the report will review how various government bodies have acted on, not just their public health concerns, but also the issue of enforcement in distinguishing an electronic cigarette from a tobacco cigarette as well as recognizing the substance vaporized to be liquid nicotine and not liquid marijuana. While emissions exhaled from puffing an e-cigarette is commonly thought of as a vapor, they actually take an aerosol form. Aerosols are composed of tiny droplets suspended in the air. For example water in its vapor form is steam, while water in its aerosol form is mist. Chemically, e-cigarette emissions are composed primarily of water, propylene glycol, glycerin, nicotine and flavoring. The dominant chemical found in the air from "vaping" is propylene glycol (PG). PG, as an aerosol, is a chemical known to cause dry eyes and irritation in the upper respiratory airways. According to a recent study, longer indoor exposure to PG from house paint can develop allergic and asthmatic symptoms in children and adults. Nicotine is also present in c-cigarette emission, but on a much smaller scale compared to PG. A recent study has shown that nicotine is found to be ten times less concentrated in e-cigarettes than tobacco cigarettes. Despite the nicotine reduction in e-cigarettes, the California Office of Environmental Health Hazard Assessment still considered the amount significant enough to declare e-cigarettes a health hazard of indirect exposure to non -users. Nicotine when inhaled may cause dizziness, nausea or vomiting. Other chemicals that may be harmful and have been identified in the aerosol include acetic acid, acetone, isoprene, and formaldehyde. In the United States, 14 states have implemented laws regulating the use of e-cigarettes while close to 200 local governments have done so as of July 3, 2014. In Illinois, the City of Chicago and the City of Evanston are among a few municipalities in the state currently regulating e- cigarettes. Although research on the health risks of e-cigarettes is still new, limited, and often inconclusive, municipalities such as Deerfield, IL have approached the issue from an enforcement standpoint instead. The inhalation of aerosol from an e-cigarette mimics the manner in which tobacco cigarettes are smoked causing confusion for law enforcement agencies to implement smoke -free ordinances. Another new trend also causing enforcement problems is the use of e-cigarette technology to inhale vaporized marijuana. E-cigarettes can disguise marijuana consumption considering the vapor is odorless. Wherever c-cigarettes are not prohibited, marijuana can potentially be inhaled in these areas. For these reasons, new ordinances are emerging to prohibit e-cigarette use wherever tobacco cigarette smoke is prohibited. COLUMN IAQ APPLICATIONS The Hazards of E-Cigarettes BY FRANCIS (BUD) A OffERMANN. RE, CIR, All ENBER AIRRAE The prevalence of the use of e-cigarettes is increasing. E-cigarettes are marketed as an alternative to smoking tobacco that only produces harmless water vapor, with no adverse impact on indoor air quality. However, published literature seems to show that e-cigarettes are not harmless.' Photo 1 shows an e-cigarette user exhaling a dense visible aerosol into the surrounding air. This visible aerosol consists of condensed submicron liquid droplets, which contain many chemicals including some that are carcinogenic, such as formaldehyde, metals (cadmium, lead, nickel), and nitrosamines. Figure] is a schematic of typical e-cigarette compo- nents. E-cigarettes contain a liquid, typically propylene glycol and/or glycerol, that include varying amounts of nicotine (e.g.. 0 to 36 mg/mL) as well as flavorants. A wicking material is used to transport the liquid by capil- lary action from a reservoir to the heater. When the user draws on the e-cigarette, a sensor detects the draw and a microprocessor activates the heater. which vaporizes the fluid to produce a saturated vapor at an elevated tempera- ture (i.e.. > 350°C 1662°FI in the center of the heating unit'). Propylene glycol. glycerol, and nicotine are liquids with relatively high boiling points: propylene glycol (188°C 13700Fb. glycerol (290°C 1554`FI). and nicotine (2-17°C t4770FI). Consequently, the vaporizer) fluid immediately condenses upon leav- ing the heating element. forming an aerosol of submicron spherical liquid droplets with the visible appearance of smoke or fog. While the word vapor is used to describe what e-cigarettes produce. and vapingisa term used to describe the What are the chemical emissions from e-cigarettes? We searched through the published literature for Infor- mation on the chemical emissions from e-cigarettes. We then used these chemical emissions to calculate the direct exposure to users and the indirect (passive) expo- sure to non -users, with usage and exposure assump- tions selected to produce worst -case exposure scenarios. ;For both the direct and indirect expo - vapor (gas), but rather a dun vta* aerosol of liquid sub -micron droplets cansBting of glycols. Nemioe, endather , chemicals, some of which are carcinogenic (e.g., formaldehyde, metals, nitrosamines). process of inhaling from an e-cigarette. the emissions out of the mouthpiece are not actually a vapor, which is a gas. but rather they are primarily an aerosol. This aerosol consists of submicron particles of [lye condensed vapor of glycols containing the nicotine and Flavorants. So users are not vaping, but rather they are aerosolizing. ASNRAE JUURNAI aehrae.org JUNE 2014 cures, we calculated the hazard quotients Ps the ratio of the calculated exposures to both cancer and non -cancer health exposure guidelines. Hazard quotients in excess of 1.0 indicate a health risk. The paper by Con iewicz et. al.a con- tained the largest study of chemical emissions from e-cigarettes and forms the primary basis for our analyses. In this paper the chemical emissions of 11 chem- icals, includingcarbonyl compounds. volatile organic compounds, tobacco specific nitrosamines. and heavy metals were measured from 12 different a -ciga- rettes. Each e-cigarette was tested three limes. A total of 150 puffs (70 mUpuff) were directly vaporized into the analyti- cal samplers from an a cigarette attached to a mechani- cal smoking machine. For our exposure analyses we included seven of the I I chemicals Studied by Goniewicz Frarot (Bud) J Dffermann. P.E., CIH, Is oresidenl of Indoor Environmental Engineering in San Francisco. COLUMN '!2 AFVtA:�i!I7?I:i et.aI..-' that had both significant emission rates and i el evant health based exposure guidelines. 5cbripp et. al.,2 measured the emission rates of propylene glycol from three e-cigarettes. flblr ISummarizes the minimum and maximum chend cal emissions rates for nine chemicals in terns of mass (11g) of chemical per 150 puffs (70 mUpuff). The dorninant chemical emitted was propylene glycol. with a range of 250.950 to 828,750 pg'150 puffs. The chemical with the next highest emission tale was nicotine. forwhich we assumed a concentration of 24 mgimL of nicotine in pro- pylene glycol, yielding 5.770 to 19.060119(150 puffs. Are the chemical emissions from e-cigarettes a health risk? We used the maximum chemical emis- sions in 7UNC I to calculate the direct exposure to users and the indirect (passive) exposure to non -users. with the following usage and exposure assumptions, which were selected to produce worst -case exposure scenarios. Direct Exposure Assessment. The median puffsiday by e •cigarette users was assumed to be 175 puffs/day %vilh a puff volume of 70 mUpuff. The respiratory absorption of the inhaled vapor was assumed to be 10N. for all com - pounds. We assumed a zero exposure other than the vapor that was directly inhaled (i.e., no indirect exposure). Indirect (Passive) Exposure Assessment. We modeled exposures fora small office space (i.e.. 20.9 in'- f225 fll.2.4 tit 179 flI ceiling), with a low ouldoorair ventflatiion rate of 0.3 h-1 (assuming openable windows closed and nu mechanical ventilation, so there is only outdoor m, inhItra- Ijot 0 and no contaminant removal ollet- lhanveil tflaIion. Weassumed cXEYlcef Conti nuous occu pa racy for eight hours b-v two occupy tits: one e-cigaret Le user ACEIALOEXIOE (in puffs in 8 hours. 70 m [/puff) and BROWN onenon-user'. Forthisassessmerd FORYALOENVOE" we assumed that 100%of the inhaled CAOYIUY vapor by the tlserwas exhaled into tile tEAO,;_' indoorairandtile respiratorvabsoip- AICIFI lion by ocrupants of the exhaled vapor intlte. indoor airwas100 for N1COnAF aIIcompounds.Weassumed azero NA11 expoSur'e when away from work. PROPVIFN1 Cft'cut r For cancer health effects we used the California Office of Environmental Health Hazard Assessment,'' No tED. i OW Uu ilner. roe Oser itoopolussol 11m v. Vaporizes F-C,galelte Duxs if, Joe 6C�galsaie C!vuol. Ilraua an; Lig Heid horn Heated'15ct, Moot .Sensor Defeat .. .. When Use, Draw NomhpiecelCEMensv) Vefors Condense into an Avnsol of liquid SO hlo mn D ratios pi F-Cigaene Hnii PNII ! Schematic of the finical components found in an e-cigareft - a�°';' aACX[YICAL ENI4lIOA1!„�- "�'t'; CR[YICAL (pG/150 POFFE_ OYUPUFF)INOIRECl FAPONURE - ..`Minlmtlm ._.-.- Alaxnn0in. "-T ICROLfIM �FORYILO[X10F >�i '^' -�q � EAOYIUY a IEIR C�� M1C[El • aINK. i0.0W1 �811AAirvn:;roL:nelrry�tvnnloa {?yy,�M � aaanore NSRL �,� CREL HOa HOa H0a HO. (lug/day,) (p9m1J) NSRL CREL NSRL CREL NIA R35 NIA 7.0 NIA 0.17 44 9 -. �;:1 fi4 ° '0.36 .: 004 '0.00.9 - a... . R05 0.02 5.13 - 0.64 0.12 Ul5 05,.,':`- 0.15 C.. 133 t Ir�'10.005_, 1',0.12 �•_0.03 -F-iS Y 09 U5 R42 - ON 0.000 0.1107 -N%A ', T54 0.014 NIA 2.30 NIA 605 NIA 50 ' ?d N/A 887 {?;,NIA J."tr -'73 iLvv11!heads e,pmssed x, Ue Caen OI the cannlaled upuim to Ure t6RL and CRLI health exeowe pidelnes xdlh values ahne 10 bolded rHDN 4 h 11111sPalhOP:anui ! I-0yrdoW suennce JUNE 201E ashrae.erp ASHRAF JOURNAL 39 I COLUMN I.::i 41 i:i Significant Risk Levels (NSRLs). The NSRL is the 70 year average daily intake level calculated to result in one excess case of cancer in an exposed population of 100.000, For non -cancer health effects, we used the California Office of Environmental Health Hazard Assessments Chronic Reference Exposure Guidelines (CREts). For propylene glycol and nicotine, which do not have established CRELs, we used I% of the California OSHA6 occupational eight -hour Permissible Exposure Guideline. and for lead we used the Environmental Protection Agency' National Ambient Air Quality Standards (NAAQS), three-month average requirement. For both the direct and indirect exposures. we calcu- lated the hazard quotients as the ratio of the calculated exposures to the cancer (NSRL) and non -cancer (CREL) health exposure guidelines. Hazard quotients in excess of 1.0 indicate a health risk. Table2summarizes the hazard quotients associated with the direct exposures of e-cigarette users and the indirect (passive) exposures of non -users. With respect to the NSRL hazard quotients for cancer HydroData Multimeter° 0-250 PSI Gage & Differential Pressures Associated High Side & Low Side Pressures -67 to 250 OF Temperature 100 Reading Memory with Sequential Recall English & Metric, Auto -Read Shortridge Instruments, Inc, 7855 E. Redfield Road Scottsdale, AZ 85260 480-991-67" Fax: 480- 43-1267 www.shortridge.com onvw.rnfb.1106117s COM149805-43 related health effects, four of the nine chemicals ana- lyzed exceeded 1.0 for the direct exposure to users; lead 0.33). formaldehyde (1.64). NNK (2.36), and cadmium (5.13). For the indirect exposure to non -users, the NSRL hazard quotients were all less than 1.0. with the high- est, cadmium (0.12). With respect to the CREL hazard quotients for non -cancer related health effects, three of the nine chemicals analyzed exceeded 1.0 for the direct exposure to users; acrolein (70), nicotine (222). and propylene glycol (967). For the indirect exposure to non- users, the CREL hazard quotients also exceeded 1.0 for nicotine (5.4) and propylene glycol (23). If we use the minimum rather than the maximum chemical emissions in Table 1. the modeled direct and indirect CREL hazard quotients still exceed 1.0 for pro- pylene glycol (293 direct and 7.0 indirect) and nicotine (65 direct and 1.6 indirect). Willi respect to the modeled indirect exposures, we note that while this was a worst -case exposure scenario with a low ventilation rate of 0.3 h-1, even if ventilation rates are tripled to 0.9 h-1, which exceeds ASHRAE Standard 62.18 default minimum ventilation of 0.78 h-1 for the mod- eled office space, the indirect exposures still present a significant health risk. Ventilation rateswould have to be increased by a factor of 23 to mitigate the health risks for each of the nine chemicals modeled. Clearly, ventilation Is not a solution and e-cigarette use will have to be regulated indoors in the same manner as is done for tobacco smok- ing. which is prohibited indoors. We also note that there has been little research into the emissions of the flavoranls that are added into the a -cig- arette fluids. Some flavorant chemicals, such as diacetal, while having no apparent adverse effects when ingested, when aerosolized and inhaled can cause lung irritation. Like the flavorants, the propylene glycol carrier, while used as a preservative in food products with- out apparent adverse health effects, are themselves a potential airborne respiratory irritant. Wieslander et.al 9 conducted experimental studies of 27 individu als exposed to propylene glycol aerosol fora one -minute period with airborne concentrations ranging from 176 to 851 mg/in' (geometric mean of 309 mg/m3). Results of post -exposure measurements of tear film sta- bility and forced expiratory respiratory volume indicated that short-term exposures to propylene glycol aerosol can cause acute eye and upper respiratory irritation in non -asthmatic patients. 42 ASNRAE JOURNAL ashrae.0r0 JUNE 2014 COLUMN ra i 44tlCannr;; Conclusions we conclude that e-cigarettes emir harmful chemi- cals into the air and need to be regulated in the same manner as tobacco smoking. There is evidence that nitrosamines. a group of carcinogens found specifically in tobacco. are carried over into the a cigarette fluid from the nicotine extraction process. al There is also evidence that the glycol carriers can by oxidized by the heating elements used in e-cigarettes to vaporize the liquids. creating aldehydes such as formaldehyde." Consumers should be warned that, while the health risks associated with the usage of e-cigarettes are less than those associated with tobacco smoking, there remain substantial health risks associated with the use ofe-cigarettes. References 1. Offermann. E. 2014. Chemical Emissions from E Cigarettes: Direct and Indirect Passive E.q)osures:' Indoor Air zor l Conference Proceedings. 2. Schripp. T.. el at. 2013. "Dues e-rigaretle consumption cause passive vaping?" Indwrdir 23(n:25-31. HIGH TEMPERATURE, HOT WATER SMARTER BYDESIGN 3. Coniewicz. M.. K. Knysak. At. Cawron. 2013. `Levelsof selected carcinogens and toxicants In vapor from electronic cigarettes.- Tobacco Control. March. 4. Office of Environmental Health Hazard Assessment. 2013. -Proposition 65 Safe Harbor Levels. No Significant Risk Levels for Carcinogens and Maximum Allowable Dose Levels for Chemicals Causing Reproductive Toxicity." www.oehhaca.gov/pmp65/pdf/ safebarborO81513.pdf. 5. Office of Environmental Health Hazard Assessment. 2014, -All OEHHA Acute, 8-hour and Chronic Reference Exposure Levels' www. oehha.ca.gov/air/allrels. hurt. 6. California OS HA. 2013. Table AC 1. Permissible Exposure Limits for Chemical Contaminants. % xw.dir.ca.gov/titlea/aci.pdL 7. Environmental Protection Agency. 2013. National Air Quality Standards (NAAQS). wnw.epa.govrair/criteria. html. 8. ASHRAE Standard 621-2013.IentlPoMonfor.4cupfoblefndooriirQualiy. 9. Wiest ander C.eI a1.2011.'Expert mentaI exposure to propylene glycol mist in aviation emergency training: acute ocular and respi- calory effects"Occupational and Environmental Medicine. 5800): 649-655. to. Kim. If., H. Shin.2013. -Determinal ion of tobacco -specific nitro- samines in replacement liquids of electronic cigaretlesby liquid Chro- matography -tandem massspectr0me1ry:' f0urnnl0fChr0rn0f0gmphvA. II. Chia. K.. et al. 2011. "Determination of carbonyl compounds generated from the electronic cigarette usingcoupled silica cartridges impregnated with hydroquinone and 2.4-dinilropheny1hydrazine." Bunseki Kagaku: 60:791-70.. ■ - Designed to Wthslarrd today i everincreasing demands, the Evplve 1111RY biller ` 1 achieves unparellad operating eNiciencim mile such performance luslifiei our`ri. claim as being the best, lunher investigatioh will reveal that we can lusrlN othdr';: mom quantifiable claims suet as having the lowest emissions. the Center hearing, and the easiml operation and maintemnwin its class. Visit us ordure and sea all the ways we're dominaring this marker. One look and youll know you've arrived at the the most intelligent HTHW choice available. VEAR xmmrxfn 25RIAWAI « » ons� i MAXIMUM ENGINEERING. MAXIMIMUM PERFORMANCE. 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Risdlla QlIlaha}L)cn ABSfPACr Cbj eel ive Wth the rapid inaEese in use d eectronc nWine delhey 9ga ns (ggDrq, arch as dedroric cigarettes ("gaieiteo, trsas ad mmms am laposld to the Beta d at proArd oxetduatts This is a rater✓ of pudietmed data cn the hush health effects of opmae to ecigarettes and their omprhats Methods Uteatuesnadleswerecordidedthloxh $terba 2013 tang rrUtlple dedroNc datal> _ Pesults Fcrty-fetratidesaeindtdedinttisaaA)ds Edgy itearemsolstraymrtanpropyleneglycol, glyced, [ aauir% other chemicals and, tsraly machine. Asoecfsed pro(ry(ete glycol and gpoad produce nrtAh aid throat irritation and dry cougix t b data m the effects of -.otring inhalation vvee idatKbi Data on short-term hearth effects are finited aid there are no aialtrate data on longterm a feels Aeeos f epc ure may be amoated with W ratoy fl rhdion inpdrart, and saner cotirine lads are dry la to those in traditional cigarette sricim The high ricchr a carve tratierts dame podtrds inaaase taposrre rises for rgnKB3a Particularly dnldat The barges d semndhard ad thirdharld aernsol a powe haenot beatthaouglyt ducted 03ndusions ScietDcWclahreregarding the hum health effects of e-cigarette; is limteL Mle edg rette a3txd may contain feAw todoantsthan dgaette srdA studies eduatingwttethaedgadtesareless hamnful thain cigarettes ere itxn Lsive am evidence srggets that edgaette use trey facilitate srrkdrg ohm, but dECrIlive data are hacking. Kb edgrette has been approved by FDA as a xe aticn ad Brmtme cal o7hmns and issres regarding ncrt- ser OPOMe exist. The health [aped of edgaettes far trams and the "iq a"d be determined with arrartly a ailatle data INTFIODUCTION Electronic cigarettes (e-cigarettes) are rapidly increasing in popularity in the USA E-cigarettes purportedly do not involve tobacco combustion; rather, nicotine and the other components are aero- solised prior to inhalation. While the lack of com- bustion likely reduces toxicant exposure for e-cigarette users as compared to traditional cigar. ettes, users and others may experience secondhand or thirdhand exposures through direct physical contact with product components, or inhaling secondhand aerosol. Most of the available pub- lished data related to health effects do not include an evaluation of the effects on the population as a whole. This is a review of published data on the health effects associated with exposure to e- cigarettes with a focus on individual harm. Product addiction was not considered in this review of health effects. METHODS Systematic literature searches were conducted through September 2013 to identify research related to e-cigarettes and health effects. Five refer- ence databases (Web of Knowledge, PubMed, SciFinder, Embase and EBSCOhost) were searched using a set of relevant search terms used singly or in combination. Search terms included -electronic nicotine devices' OR -electronic nicotine device OR 'electronic nicotine delivery systems OR'elec- tronic nicotine delivery system' OR -electronic cigarettes' OR 'electronic cigarette' OR -e-cigarettes OR'e-cigarette' OR 'e-cig' OR'e-rigs' AND 'toxicity' OR 'health effects OR 'adverse effects OR'smoking cessation' OR'smoking reduc- tion' OR 'safety' To be considered for inclusion, the article had to (I) be written in English; (2) be publicly available; (3) be published in a peer -reviewed journal; and (4) deal partly or exclusively with health effects related to exposure to, or use of, electronic nicotine deliv- ery systems (ENDS) or e-cigarettes. A total of 359 articles met the inclusion criteria Article titles and abstracts (when titles provided insufUcieni detail) were then screened for potential relevance. This yielded 105 articles for full -text review, which included a manual search of the reference lists of selected articles to identify additional relevant publications. Following the full -text review, 44 articles were deemed relevant for this analysis; articles selected for inclusion were published between 2009 and 2013. The validity and strength of each study were determined based on a qualitative assessment of study objectives and population, risk of bias, experience of subjects with e-cigarettes, and experi- mental details. Meaningful study limitations are noted in the analysis. Although the vast majority of documents reviewed were found in the peer -reviewed litera- ture, additional documents considered included one poster, results of a publicly available FDA ana- lysis, and two theatre industry reports' FESIXTS Flealth effects related to spedpc components of electronic cigarettes Eighteen reviewed publications evaluated the health effects related to specir3c e-cigarette components. Aerosolisation of ecigarette liquid (most commonly composed of water, propylene glycol (PG), glycerin, nicotine and Cavourings) produces the -smoke that users, and potentially non -users, inhale.' Factors which may contribute to inhalation effects of The theater industry uses glycol and glycerin (common ingredient in e-cigarettes) to create artiaial smoke.[FND] iot ®Ilalm4on P Tab Oytml 201423:ii3g0Aa del:10013MObacmcortm-2013051470 y Downloaded ::7"s.'r k�-r;dtac' 'T e.�, yL,zW'!< iie Lt,t ` i 2v y -;.x .<� :t.<�... t.a �s;,.. ..� i>n rt ,u ,+�:.s,�d`»3 x+, x 11? ��s- 4y� 5 i9 _ei t ..c_.k.�i'n'._.-..,.. ..31.. 3r Xfy:(fr�k` -ate+ $xL�`3KIi:�+��ngina(;a IR4 e-cigarettes include climate conditions, air Dow, room size, number of users in the vicinity, type(s) and age of systems being used, battery voltage, puff length, interval between puffs, and user characteristics (eg, age, gender, experience, health status). Additionally, particle size affects the site and effects of pulmonary absorption; details of ecigarette aerosol particle size and absorp. tion are unknown and likely vary depending on the product.= Glycol and glycerol vapour are components of most e- cigarettes. Used in the theatre industry and for aviation emer- gency training, these are known upper airway irritants.' Contact with glycol mist may also dry out mucous membranes and eyes Glycerin is used therapeutically to increase the ef❑cacy of inha- lants; it has hydroscopie properties that draw water into bron- chial secretions and reduces their viscosity. Glycerin and PG did not cause cytotoxic effects when human embryonic stem cells, mouse neural stem cells, and human pulmonary Cbroblasts were exposed to several a -cigarette re71 solutions.' The repeated and potentially long-term inhalation of glycerol vapour associated with e-cigarette use, however, differs from exposure levels in the entertainment industry, currently available data are not sul cient to determine long-term safety. Nicotine is readily absorbed through the airway, skin, mucous membranes and gastrointestinal tract. Acute exposure to inhaled nicotine may cause doziness, nausea, or vomiting. Toxic reac. tions associated with dermal nicotine exposure have been described after spills of nicotine -containing liquids or occupa- tional contact with tobacco leaves. Serious cases of nicotine poi- soning due to cigarettes are relatively rare; spontaneous vomiting usually limits the absorption of swallowed tobacco.' E-cigarettes, however, may pose increased risk of nicotine toxicity due to the availability of high nicotine concentrations in the cartridges.' There are reports of completed and attempted suicide by intro. venous injection and oral ingestion of liquid nicotine intended for e-cigarette cartridges.8'`10 The level of nicotine exposure from use of electronic cigarettes is highly variable. Studies have found wide ranges in nicotine levels, variability in aerosolisation, inaccurate product labelling, and inconsistent nicotine delivery during product use. In one study, e-cigarette liquids were obtained in retail stores and via the Internet. Liquids tested con- tained between 14.8 and 87.2 mg/mL of nicotine and the mea- sured concentration differed from the declared concentration by Up 10 50%.I M4 FDAs Division of Pharmaceutical Analysis con. ducted repeat testing of three different cartridges with the same label and found nicotine levels varying from 26.8 to 43.2 q nicotine/100 mL puff.'' In the absence of quality standards, e- cigarette product consistency is a signiCcant concern. Product labeling is also inconsistent and potentially misleading. To date, evaluations of other e-cigarette components have not found serious health effects, but ❑ndings must be interpreted with caution due to limited data and lack of standardised testing methods. Analyses of ❑avourings used in e-cigarettes have shown brand -to -brand variability Laugesen tested the Ruyan V8 e-cigarette for over 50 cigarette smoke toxicants with negative results." Other evaluations have found low levels of tobacco-speciDe nitrosamines (TSNA) and diethylene glycol, though, in most cases, the levels were minimal and similar to levels in a nicotine patch.'' Pellegrino et at evaluated particulate matter (PM) emissions from e-cigarettes and conventional cigar- ettes. PM emissions from e-cigarettes slightly exceeded WHO air quality guidelines, but were 15 times lower than emissions after use of traditional cigarettes.1e These data showing lower emissions from e-cigarettes could indicate less danger for secondhand and thirdhand exposure, but without a standardised testing method the studies are not conclusive. Rlysological effects observed in dinicEd studies Nine studies evaluated the physiological effects of e-cigarette use. E-cigarettes are frequently marketed as safe' products. However, while the inhaled compounds associated with e- cigarettes may be fewer and less toxic than those from trad. itional cigarettes, data to establish whether a -cigarette use as a whole is less harmful to the individual user than traditional cigarettes are not conclusive. Studies reviewed noted the follow- ing observed physiologic effects associated with acute exposure to a -cigarettes or e-cigarette aerosols: ❑ mouth and throat irritation and dry cough at initial use, though complaints decreased with continuing use' is ❑ no change in heart rate, carbon monoxide (CO) level, or plasma nicotine level'" ❑ decrease in fractional exhaled nitric oxide (FeNO) and increase in respiratory impedance and respiratory Dow resist- ance similar to cigarette use21 ❑ no change in complete blood count (CBC) indices22 ❑ no change in lung function" 24 ❑ no change in cardiac function as measured with echocardiogramzs ❑ no increase in inDammatory marker s26 A summary of additional details and results of seven of the reviewed studies are presented in table 1. Bkposure risks for non -users Five studies addressed exposure risks for non -users E-cigarette re711 cartridges may contain toxic amounts of nicotine. Nicotine from the aerosol or the liquid can remain on surfaces for weeksto months, and may react with ambient nitrous acid to produce TSNAs, leading to inhalation, ingestion, or dermal exposure to carcinogens.2"1 The primary indoor sources of ambient nitrous acid are gas appliances. Children are at risk of toxicity from refill cartridges; the Davourings may increase appeal while the total nicotine content is potentially life -threatening. The cytotoxic effects of re❑ll solution components may be more pronounced on embryonic cells.' Aerosol from e-cigarettes is only released during exhalation and content will vary depending on the users tech- nique or other conditions, such as temperature 2e An evaluation of e-cigarette aerosol showed Iraces of TSNAs, but the levels were 9_1150 times lower than in cigarette smoke, and generally compar- able with amounts found in a prescription nicotine inhaler.290 H owever, these data may not re�xct real -world use of e-cigarettes, where the human user is an intermediary between the aerosol and the environment. Persistent residual nicotine on indoor surfaces can lead to thirdhand exposure through the skin, inhalation and ingestion long after the aerosol has cleared the room." Potential for reduced harm or cigarette smoking cessation Twelve studies and surveys evaluated the patterns of e-cigarette use including the reasons for initiating or continuing use and the potential for ecigarettes to facilitate smoking cessation. Marketing information frequently includes a stated or implied claim that using e-cigarettes will help smokers quit or reduce cigarette use. Supporting data, however, are quite limited. Several small studies have demonstrated short-term reduction in cigarette smoking while using e-cigarettes.J 04 J6 Smokers also report fewer withdrawal symptoms when using a -cigarettes while quitting.32 " 23 Many cigarette smokers also report attrac- tion to e-cigarettes due to reduced cost, perceived reduced tox- icity, and more freedom of use. Users acknowledge that e-cigarettes may 'not be completely safe' and we 'addictive' but believe they are safer and less addictive than cigsaettes.37 Studies attempting to show efr_]cacy of ecigarettes as a cessation therapy 'n Cblldarlycn P. Too Crud 2014:23:1136540. dd:1011364ebamomrlyd-2013051470 537 Downloaded from tobaccowntrol.bmi.mm on July 25, 2014 - Published by group.bmi.rom ".7.',-.glRtl��f`tICCZ.2f?ttr''Ap'Ctth«�'e+. 12 Table 1 A"dogiral effects following acute eposxe to electronic cigarettes Farerence Study population Study groups Summary of results Va'ddad at al 0 32 and ems Orm brad dg Irgtaased heart role plasre nimtire & W edg tavG two dgs (10 ptfgt esdr 18 mg edg No maRi ratie irtoeese in teat rate plasma doxtne a 00lewd type 16 mg edg Stan dg Vardardad al" 30 healthy addt srdass (edg Matinee n airirg ecig tkoees° in FdJQ Increase in respiratory irrpedarce ad re;iratay flaw ire mum): l®starce (simile to dgadte usd Used edg for 5 ninite PbvMdge edg Cbrrtrd Flows dd oar 15 smokes# pdfs adjusted (or Adhedg Increase in NBC lymptayte, grandoeHte courts cotinine irlo@st, FEVV smoking Hatay RCdao®d Acti*edg ®C indoes arhaxged; mtinine imrs>aQ FEir1/P.0 unchanged Five edg Fbasve cig Imes, in V43Q VThocytq ga uiocyte mats t tinine i. u RE -MI Muncrage i owli d d a 15 cigadte srcl s F$sdve socking hmessed Wad oxirine used ore edg 3rcke 2 tsa brad cigs Decreased FB/I, FEVIAC, & RNQ imea ed ¢drire ad 00 Active edg tug Iviaim tnduged ailnns Imeased Pave edg F§Iced FEJUFLG increased cotirine Fasdinoset do 22 ex cigarette edg uses BMire cadxedto, weal W olowlnvdmedupaa. ems 20 sires dgarette ums study efts one dg a odg Nteaaidde deoin LV fudim Tzdzadd8 el der 10 srduss Active dg Irge'rsad inteteddm ad a iciand 9xwth fade Bid alive edg session Alive edg W ircteese in aid ollm..acry markers 10 rtea-srckeS t h epoa2e passive dg Imeased tuner neoodsfaia alpha Pasveedg rbmaneseina»d irdlamaay rmlke CEC mnpde blood mart: to mbar rrcnrxde; edg, denmic dgadtq reaQ tradiartd edtded nitric mdde. F£!I. to epratory velure in 1 A Rr4 farad vtal amity, W. Idt veAridq Wr whte door o have had mixed results, with generally low sustained cessation rates (sal Greported or vcriad).t9 16 3SC42 Adverse events, when reported, were not serious. a' 39 42 A summary of the reviewed surveys and studies is presented in table 2. OONCLUSlONS Although e-cigarettes have potential advantages over traditional cigarettes, there are many dexiencies in the available data.' Differences in product engineering, components and potential toxicities make it dif.cult to discuss e-cigarettes as a single device." E-cigarettes may be useful in facilitating smoking cessa. tion, but de'_nitive data is lacking. E-cigarettes may provide a less harmful source of nicotine than traditional cigarettes, but evi. dencu of decreased harm with long-term use is not available. h is encouraging that few serious adverse events have been reported related to e-cigarette use during the years the products have been available, but without a specie reporting mechanism, adverse event data may not be comprehensive. There is continued concern about the attractiveness of these products for tobacco - naive individuals. The novelty of the new technology and the variety ofCavouring options may be appealing to younger users. Signi_cam gaps exist in the health -effects data for e- cigarettes.a Product standards including criteria for ingredients, quality and manufacturing have not been developed. There are limited data on the effects of recurrent long-term exposures to aerosolised nicotine, Cavourings and PG. The effects of an aerosol delivery system on the quantity of nicotine consumed by users are unknown. Health effects may be inCuenced by the learning curve' for e-cigarette use; many of the currently pub- lished studies were conducted in e-cigarette-naive subjects, which may ins-Lence study result s. 14 Studies have shown large individual differences in nicotine levels in subjects using the same product. Stronger puf ng is required for most e-cigarettes, and the puff strength needs to increase as cartridge liquid volume decreases. The average vacuums for 10 puffs for the tested e-cigarettes ranged from 25 to 153 mm H2O; all tested brands of e-cigarettes required a vacuum above that needed to smoke conventional cigarettes," Aerosol density decreases as puff number increases, and the smoking characteristics vary con. siderably within and between e-cigarette brands, making data comparison and interpretation diPxult 46 Another signi..:cant issue related to health effects is the risk associated with the use and abuse of nicotine refill bottles. Poison control centre reports of unintentional nicotine inges- tion, usually by children, are increasing. Of 79 total exposures, 2 were reported in 2009, 6 in 2010, 11 in 2011, 43 in 2012 and 17 in the ssl 3 months of 20t3. Most (80%) of the expo- sures were unintentional.' Finally, the likelihood that non. tobacco users will begin using e-cigarettes and transition to other nicotine -containing products due to addiction develop- ment should be thoroughly evaluated. Future studies assessing the human health effects of e-cigarettes should include the effects of e-cigarettes on tobacco use patterns, quit attempts and quit rates; preferred brands; satisfaction rates; and the effects of secondhand and thirdhand exposures to exhaled aerosol. E-cigarettes have the potential for signiDeant impact on public health. The regulation of e-cigarettes varies from country to country. Of the 33 countries that responded to a 2011 WHO survey about regulation and availability of e-cigarettes within their country, 13 reported no availability, 16 reported they were available (nine unregulated, seven with some type of regulation), and four were unsure.°' Although the sale, use and advertising of e-cigarettes are permitted in the USA, some individual states have imposed restrictions. As noted by Trichounian and Talbot, the effects of policies, regulations, healthcare costs and any health bene_t for users or the general population will be dif.- cult to assess unless e-cigarettes are a regulated product.48 At this time, data are not suf-cient to cortrann a long-term benert for users or a public health beneLl for the population at large. 1338 (211aharvym P Too Dodd 2014;23:ii3614. doi:10.11364otvv col-2013051470 tdS' yy"'a9: 7nfjatb£1t5 Ora 3 C :Oli IA fF2[ti Ci@ Downloaded from tobaccocontml.bmj.com on July 25. 2014 - Published by gmup.bmj.00m r a� i(7�..eiW',:+R-+�". �uit"a�.�'1i-€S�, c.' Y, �:t'r7� s�'e7.'!' _,?, �_..,.9.i..t.:._.� Table 2 Sr,eys and stulfirs ea ualifg cigarE to mAdia1 or srloldrg action fiderem audy design and population Summary of results limitations of study aters Intl et"d 81 ea4msd Dogs 371/6 f8xons for edg uaeuee to qA vddreg(53%), WfAWEd sarped irtara uass duel dgare to ad edg ems health (49%), oast (26%), freedom to use in srdelfee paces (21%j and to add disturbing dies (M) Segat d d as Quire anal of an fird4ime Purchasers of Ra alert dxgnyM point pfaaam of snydrg Low mgxm rdg any 1 berg patlalae4dgsosr24nedkpelcd f norcia of 31% 65.8% rupaterl a ceddim in sNkgnted alffiram rate 222 MW dsts(mspa®rate 4.5%) cigarette srddrg Etta and Slf4drded Inters sney of 3587 visitors to P� for edg use a lesspa®ved toddty alf-saeded s7rplr; neWaclantsne/ hoe aliens' edgarefiewadtea 70%farta smles Of (84%), to cult mddrg a add AuPsire (77%), ageSedassestojtu" opidae m current afdas60'% responded trybg to quit tobacco daArg (si%), wb&ard Wnplorm OMEMMasstdy and 84% ling to lerlm' WM), and daoe®d coat (57%) 9ilm at alp' 40 edVd a ard®s radarimd to Lure Srrddrg desire and withdra-d syrtptarrsw re Snell sarpe si2q United to s cdvs not nnmtiremtadrg edg doYlrefine edg, fmst a fa:t Wy Waf" after the Lad cigadte intending to cut; sAeds edg name Nmdte dLdire idHer, or tad dgw&e but the 16 mg edg and the Norelte Irtde had snflar Fits and loth of Wess we mom ofecM then the plaebo adg Rw a and Snryof 1836 current a reca* (<z ye" d thesrd®5 38% had tried an alternative Interne sreft all resits sdkmated, lirg- farts woos tots®p aAA nrest riy edga9tes Us uncle to Urktm of Wedfic produd(s) with of aterrdiwtdd pcodudswas associated with slim making a of ate rpt but not With am3mht gittffg G iovia at at" 014ine remlting of fUiar edg usag 179 of Slf4gated resits 66% had qdt srddrg; Intend wise, a4eds recruited from 203 surey copleters proAded uside data addtionat 25% repatel Mire gaps not a gmeat pWMia% <5 cigarettes per day (0q; 8M bdiemd wigs slf4epcnted realts rot completely sate but hatter than cigarettes! 67A bdioR d edgy OcUldhe but Iasi than dgadtes RILsa et of as Sx4mgh gild study Of 7.4 ng rfodfre Dogs 67.5%mrpaed the Program. l irWm of 40 Srall gu* no control arm 325%dd not 40 aAfeds flat 1. tooled in gltbrg OC Sheds had esf4eported SA reduction In C Dat mre to fife fdlo*W Visit; sdkq eat arcking allw.ed #a* use of wigs 24wed6 Nne aAo& 225%) sdfgepWW resits led. dMolty with edg (cider ef-3ge4 a4edsompaed day grWrg M the and of Ufa dude; six of then wee poiud) till terg the Dtdgs e00 neared to Deify led ctim a sbstirem Ric® at a110 244rmN heoboalao al mrtiruatim 23 empded all fdbw4p fists At 24.. . tj Same asaboa 42.5%failed to attad final of some sudY >50% reaction in C Dwas self4epoted in 11 of tdlow-Lq tide as¢arc+d Li vAtdtavdl ed9s not poAdai after lira 6 rtadl tut the 40 paUdpats with a sedan L1eo®afrom symptoms rat dgauus .. m" dred 14eds meld prdam 24 to 4 QD. Smddrg a:dinace was self -reported oarlsis With other dim Prows In 5 a 40 participa is e00 nerved to deify leddian a abdmen e M wises ACs rrpc teq pedmnnat mrplaiftsware mouth and throat irritation and dry mug; witdavJ symptars Lrm fnon OsIoamato 124rmth pfoselm trial: 330 ard©s rat 75% of Use a4eda rdural at week 1Z 70.3% at Carotcarperewfthofharoasatien d aln interdrg to Wt reaiwd edgs (cartridges weds 24. and 61%at week 52 W sigrific" progars srm a4ects not irde dry to contained 7.2 rrg, 54 mg, a 0 mg datine); doges in heart rats hood pemmaG or weight qit; sdf4epoted resets 40% dd not Etude pods provided far 12wefus waefaird oat the study doa5an Sn olm in all attend final fdlWiV A6t tec rirJ issues axboblind, m"led, radrdml three gaps felxed day (slt}ceadod C D by with edg (doe nodd pmdd) more than 50Y: ths was aeodated with mixto n in mired eM IeAsad was not rdated to cartridge rdmtine mrdet. The oAeckeported abeirem rate at 52 wefmrras 6796 Cf the cutters 2&9% mpated dill Lang edgacates no rig ifs a t AFs C pa ne to 14 srckeswith ahimpheng attained 50% nadLdc n in g f4goded C D (14 37dl mmntrclded studu; amesTret of at etc 52 welk fd1av-4a; stdy peed poAcW fa to 7). Two of 14 slf45pated 9ANnEd abstinence Wthdrm-A *rptona rat rigocus 12 wedq m3dnun 4 mtridgeNday a 52weds e03 measred to Deify redudim a abdinam PFs imdede7 ra 9A thud imitation, hmdadra and Cry math allac at al" 667 adlt s alaswanting to qdt wee glee Slf4ep3ted atdinam rates at 6. a ware auy der rot cp8rfd for statistical adyds omire ads; pddl, a paoato edgy podrd 7.3% for dootine eug usss 5.8% for pddl ems more dapads in pier gust Iow was agpied for 13 weft s.Meds wee ac4.1%fap1aerinedgLws;cM.,ww to abalfam rates po®bly due to irode¢ate fdloned for 6 moths esify ddiram dmdre rpnae.0 no ciffaerce in AFs %rsllnsat at Rlmrd interNaWad ill loons Mcka3who 81%ttededgwih>15rtynidmtine few May not road gated pcptisiart malorlty oarOaldyawittdedtoedgsfa>lffath frcn csAlEs(auVtthroat imtatpon) rtae9.4eds ,SalFreparted atdiram reified by hood fabmgha3n4cbin AS ao a—aaet OC ornetierld dg xtte EM Staled Labm rronod(k edg. dLdraiedgia[e Q9W1h3A)cn P. Tab Qrtfd 2014;23:538JA0. 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Edtdim of eldao'icogate use Wng) tcpog-*yand estimem d Ilgid mnuTptlo: Wiatio s for uassol pdod dad3dsds7itim and br p bic health aarritid Muslim Ih J Hsi on Fts Rtlic Heath 2013;10.2500014. 45 TitdwianA MarsM Tabot P Qjwbad and eledmicagdts(eogdtes) haedffeat snidrgdaadsisda NdineTrbRs2IQ1290"2 46 DWdmLOamanOMrteelavoicdg7dteraerimtireddiveyad a4elivedfdsinreg.lav (BrhaeyArfideinRom.aIkh FBddtsg QjvW h91ag, 2013:110. 47 mPtoteF=Be:v=datiredd'ney gders inducirg ddmicogdts R1Jat bythe(brne on Ssrelaid 017100076114 2012 htpdappswfnini gloIfddF IC 03: 13mpdf (awed 23 Jn 2114) 48 litdariai A Talbot P Bdiaic Nadine Whey Kde s is there a need for regulation? Too CUtat 2011;2.47CS2 fi40 Callah xFtyon P. Tob Gard 2014;23:636[ i40. dd:10.11364cloa®mirti-20134051470 Downloaded from tobaccocontrol.bmj.com on July 25, 2014 • Published by group,bmi.com TC Electronic cigarettes: human health effects Priscilla Callahan -Lyon Tob Control2014 23: ii36-440 doi: 10. 1 136/tobaccocontrol-2013-051470 Updated information and services can be found at hop l/lobaccm ontml.bmj.com/cordent/231suppl 2/ii36.fuil.html These include: References This article cites 41 articles, 10 of which can be accessed free at: http:/ltobwcoContmi.bmj.com/wMent/23/suppl_21ii3g.fu ILhtmliftd-list4 Open Access This is an Open Access article distributed in accordance with the Creative Commons Attribution Non Commercial (CC BY -NC 3.0) license, which permits others to distribute, remix, adapt, build upon this work non -commercially, and license their derivative works on different terms, provided the original work is property cited and the use is non-commercial. See: http://creativecDmmons.org/licenses/by-nc/3.0/ Email alerting Receive free email alerts when new articles cite this article. Sign up in service the box at the top right corner of the online article. Topic Articles on similar topics can be found in the following collections Collections Open access (153 articles) Notes To request permissions go to: httpllgroup.bmj.wmfgrmWdghts4lcensing/perm fissions To order reprints go to: http:14oumals.bmj.com/cggmprin form To subscribe to BMJ go to: htti,digrou p.bmJ,corrVsubscribe/ AGENDA REGULAR VILLAGE BOARD MEETING September 9, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Edward Pelrine, Queen of the Rosary Church) 3. APPROVAL OF MINUTES OF August 19, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: August 31, 2014 $1,294,246.81 September 9, 2014 $1,564,011.28 6. CONSENT AGENDA a. Consideration to allow Food4Less, located at 901 Meacham Road, to host an outdoor, promotional NASCAR Fan Fest event from 3:00 p.m. to 7:00 p.m. on Thursday, September 11, 2014. (Food4Less has made a request to host an outdoor NASCAR Fan Fest event on Thursday, September 11, 2014. (The event will be located in the western portion of the parking lot nearest Meacham Road and will include multiple "EZ" up tents, interactive computer game stations, small racing simulator stations, live radio music and pre -packaged food samples. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration to award a purchase contract through GSA contract pricing to Reinders, Inc. of Franklin Park, IL for the purchase of one (1) Toro Groundmaster 7210 with 72 inch side discharge deck and waive the formal bidding procedures to purchase additional components and attachments for snow clearing in the amount of $47,042.33 from the General Fund. (The Department of Public Works is adding Toro mowing and snow clearing equipment. (The 2015 Toro Groundmaster 7210 is available with base pricing established by the Page 1 of 8 GSA purchasing contract through their local authorized representative, Reinders, Inc. of Franklin Park, IL. The GSA contract includes a 72 inch side discharge deck as part of the base unit. (Toro has a number of optional components that convert this unit into a snow clearing unit. The snow clearing equipment is not included on the GSA contract. Reinders has provided pricing for the additional components. (Adequate funds are budgeted and available in the General Fund. (A report from the Director of Public Works, recommending approval, is attached.) c. Consideration to award a professional service contract with Civiltech Engineering of Itasca, IL for the preparation of contract plans and specifications for the 2014 Sewer Lining Project in the amount of $63,845 from the Infrastructure Bond Account. (In January 2013, the Village announced a $38 million dollar Infrastructure Capital Projects Program to address storm and sanitary sewer improvements throughout the Village. (A proposal for engineering services concerning the sanitary sewer system was solicited from Civiltech Engineering, Inc. (The scope of work will include providing the design engineering, field investigations, bid documents and construction engineering services for the project. (Adequate funds are available in Bond Account 501-3304-481.85-04. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a professional service contract with Civiltech Engineering of Itasca, IL for the preparation of contract plans and specifications for the 2015 Sewer and Water Project in the amount of $72,405 from the Water/Sewer Fund. (The proposed various water main and sanitary sewer rehabilitation projects include Pratt Boulevard force main, Love Street sanitary sewer, Devon Avenue sanitary sewer, Wisconsin Lane water main, Crest Avenue water main, and the Village on the Lake sanitary sewer. (A proposal for the design engineering services concerning the sanitary sewer system was solicited from Civiltech Engineering, Inc. (The scope of work will include providing the design engineering services, field investigations, contract documents and plans, quantity calculations, cost estimates, and utility company coordination. (Adequate funds are available in the Water and Sewer Fund Account 501-3303-481.85- 04. (A report from the Director of Public Works, recommending approval, is attached.) e. Consideration to award a professional service contract to Energenecs, Inc. of Cedarburg, WI to construct pump controls and Supervisory Control And Data Acquisition (SCADA) system panels for three Sanitary Lift Stations in the amount of $84,000 from the Water/Sewer Fund. (Three Sanitary Sewer Lift Stations are in the process of being rehabilitated. This includes the replacement of pumps, piping, structures, controls and integration into the SCADA Page 2 of 8 system. Energenecs, Inc. of Cedarburg, WI has designed the panels and will be building the panels as well as providing start-up services when they are installed. The cost for each panel is $28,000 for a total of $84,000. (Energenecs, Inc. is the successor company to Kamp -Synergy which has been the Village's SCADA integrator. Energenecs and Kamp previously have satisfactorily provided SCADA consulting services to the Village. (A report from the Director of Public Works, recommending approval, is attached.) f. Consideration to award a purchase contract through the National Joint Powers Alliance (NJPA) Joint Purchasing Cooperative to McCann Industries, Inc. of Bolingbrook, IL for the purchase of one (1) Case 621 F wheel loader with accessories in the amount of $135,395 from the Capital Replacement Fund. (The Department of Public Works is replacing one (1) wheel loader that is 17 years old with over 6,930 hours. (The 2015 Case 621 F wheel loader is available with base pricing established by the NJPA purchasing cooperative and extended through the local Case dealer, McCann Industries, Inc., of Bolingbrook, IL. (This wheel loader will be utilized for leaf collection this Fall and other uses during the year. The purchase would use funds from the FY 2015 budget for replacement of a leaf loader which will no longer be necessary. (Adequate funds are budgeted in the Capital Replacement Fund. (A report from the Director of Public Works, recommending approval, is attached.) g. Consideration to increase a professional service contract with Brancato Landscaping, Inc., of Elk Grove Village, IL, for the 2014 Parkway Turf Restoration - Hydroseeding Contract in the amount of $65,200, increasing the contract from $124,000 to $189,200 in the Recycling Fund. (A contract with Brancato Landscaping, Inc., of Elk Grove Village for the 2014 Parkway Turf Restoration - Hydroseeding Contract was approved on April 8, 2014. (This contract provides for landscaping services required to restore Village parkways at tree removal and utility repair sites including site preparation, hydroseeding and watering. (Village and contractor crews have substantially accelerated the removal of green Ash trees affected by the Emerald Ash Borer (EAB), having removed over 1,520 more Ash trees this Spring. The Village is able to restore these parkway sites this Fall. (An increase to the hydroseeding contract is needed to restore these additional parkway locations. (It is recommended that the contract with Brancato Landscaping, Inc. be increased by $65,200 for a total amount of $189,200. (Sufficient funds for this increase are allocated in the Recycling Fund. (A report from the Director of Public Works, recommending approval, is attached.) h. Consideration to award a professional service contract to the lowest responsive and responsible bidder Western Remac Inc., for the Residential Gateway Signs - Phase I project in the amount of $269,290.25 from the Capital Projects Fund. Page 3 of 8 (On Tuesday, August 19, 2014, the Village opened sealed bids for the Residential Gateway Signs Project. A total of two (2) contractors obtained documents, with one (1) submitting bids on the project. (The lowest responsive and responsible bid was received from Western Remac Inc. of Woodridge, IL. (The project includes the construction of six residential gateway signs. Work includes sign foundations, precast panels, site clearing, electrical work, landscaping, restoration of all disturbed areas and all incidental and collateral work necessary to complete the project. (Adequate funds are available in the Capital Projects Fund Account 301-3202-460.85-00. (A report from the Director of Public Works, recommending approval, is attached.) Consideration to award a professional service contract to the lowest responsive and responsible bidder Swallow Construction of Downers Grove, IL for the Water Main Improvements - Clearmont Drive, Westview Drive and Harmony Lane Project in the amount of $761,546 from the Water/Sewer Fund. (On Tuesday, August 26, 2014, the Village opened sealed bids for the Water Main Improvements - Clearmont Drive, Westview Drive and Harmony Lane project. A total of eleven (11) contractors obtained contract documents, with ten (10) submitting bids on the project. (The lowest responsive and responsible bid was received from Swallow Construction Inc., of Downers Grove, IL in the amount of $761,546. (The project includes the installation of 1,305 feet of 12", 110 feet of 10", 1,623 feet of 8" and 169 feet of 6" ductile iron water main, residential service connections, HMA pavement patching, landscaping, restoration of all incidental and collateral work necessary to complete the project. (Adequate funds are available in the Water & Sewer Fund Account 501-3302-481.85-00. (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration to reject all bids for the 2014 Residential Drainage Improvement Project. (On August 26, 2014 the Village opened sealed bids to install Residential Drainage Improvements for 2014. Ten (10) firms were issued plans/specifications and two (2) firms submitted bids. (The bids received were substantially higher than anticipated. Staff have reviewed the bids and determined that it is in the best interest of the Village to explore alternative designs and rebid the project. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration to adopt Ordinance No. 3387 (attached) amending Section 7E-6:A of the Zoning Ordinance of the Village of Elk Grove Village pertaining to uses prohibited in I-1 Industrial Districts. (This item was previously discussed at the August 19, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) Page 4 of 8 1. Consideration to adopt Ordinance No. 3388 (attached) amending Section 3-7:D.5 of the Zoning Ordinance of the Village of Elk Grove Village pertaining to the projection of sills, belt courses, cornices and ornamental features in Industrial Districts. (This item was previously discussed at the August 19, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) m. Consideration to adopt Ordinance No. 3389 (attached) granting a variation of Section 3- 7:D(3) of the Zoning Ordinance of the Village of Elk Grove Village to permit the construction of a six foot (6') high fence extending approximately twelve feet (12') beyond the nearest front corner of the principal structure on the adjacent single-family residential lot for property located at 1265 Dover Lane. (The Mayor and Board of Trustees concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation. (This item was previously discussed at the August 19, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) n. Consideration to adopt Ordinance No. 3390 (attached) granting a variation of Sections 3- 6:A(1)(a) and 3-7:1)(1) of the Zoning Ordinance of the Village of Elk Grove Village to permit the construction of a three foot (T) addition on a nonconforming structure which would encroach approximately fourteen feet (14') into the required front yard setback and the construction of a rear addition which would encroach four feet, seven inches (4' - 7") into the required rear yard setback on property located at 1800 Greenleaf Avenue. (The Mayor and Board of Trustees concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation. (This item was previously discussed at the August 19, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) o. Consideration of the following: • To adopt Resolution No. 31-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement - Dispensing Organization between the Village of Elk Grove Village and Illinois ABJ Dispensaries; • To adopt Resolution No. 32-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement - Dispensing Organization between the Village of Elk Grove Village and Alternative Treatments LLC; • To adopt Resolution No. 33-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement - Dispensing Organization between the Village of Elk Grove Village and BLOOM ILLINOIS, LLC; and • To adopt Resolution No. 34-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement - Dispensing Organization between the Village of Elk Grove Village and Harborside Illinois Grown Medicine, Inc. (On August 1, 2013, the Illinois Legislature enacted the Compassionate Use of Medical Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical Page 5 of 8 and non -medical cannabis and to "... protect patients with debilitating medical conditions, as well as their physicians and providers, from arrest and prosecution, criminal and other penalties, and property forfeiture if the patients engage in the medical use of cannabis." (The Act authorizes the State the right to grant a license to a Dispensing Organization where medical cannabis can be sold. (The State has granted provisions for one dispensing organization to be located within either Elk Grove or Schaumburg Township. (Dispensaries noted above are seeking Village approval to operate a Dispensing Organization within the corporate boundaries of the Village. (Copies of the agreements will be made available prior to the Village Board meeting.) p. Consideration of the following: • To adopt Resolution No. 35-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and IL Grown Medicine LLC; and • To adopt Resolution No. 36-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and Phoenix Farms of Illinois, LLC. (On August 1, 2013, the Illinois Legislature enacted the Compassionate Use of Medical Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical and non -medical cannabis and to "... protect patients with debilitating medical conditions, as well as their physicians and providers, from arrest and prosecution, criminal and other penalties, and property forfeiture if the patients engage in the medical use of cannabis." (The Act authorizes the State the right to grant up to 22 licenses for cultivation facilities where medical cannabis can be grown for sale only to approved dispensary organizations. (Only one (1) cultivation facility will be awarded throughout all of Cook County. (The Elk Grove Village Business Park is a desirable location due to distances from residential zoned properties, schools, daycare facilities, and group homes, as well as its transportation networks. (Copies of the agreements will be made available prior to the Village Board meeting.) 7. REGULAR AGENDA a. Consideration to adopt Ordinance No. 3391 amending the Elk Grove Village Code by providing for the regulation of alternative nicotine products. (This item was previously discussed at the August 19, 2014 Committee of the Whole and Village Board meetings and currently appears as Unfinished Business under the Village Attorney.) 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner Page 6 of 8 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel a. PC Docket 14-1 - Public Hearing to consider a request from CENTI Illinois for a Special Use Permit to permit a religious institution in accordance with Elk Grove Zoning Ordinance No. 2410, Chapter 3, Section 3-5:13 on property located at 1550 Higgins Road. (PH 8-13-2014) 22. ZONING BOARD OF APPEALS - Village Manager Rummel 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK Page 7 of 8 25. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents to amend the Zoning Ordinance of the Village of Elk Grove Village pertaining to uses prohibited in I-1 Industrial Districts. b. Village Attorney - Direct the Village Attorney to prepare the necessary documents to amend the Zoning Ordinance of the Village of Elk Grove Village pertaining to the projection of sills, belt courses, cornices and ornamental features in Industrial Districts. c. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the construction of a fence on the property located at 1265 Dover Lane. d. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a variation of Sections 3-6:A(1)(a) and 3-7:1)(1) of the Zoning Ordinance to permit the construction of a front addition and rear addition on the property located at 1800 Greenleaf Avenue. e. Village Attorney - Direct the Village Attorney to prepare the necessary documents to amend the Village Code as it pertains to the regulation of electronic cigarettes. 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8 Village of Elk Grove Accounts Payable Month -End Warrant 08131/2014 1 VARIOUS VENDOR NAME ACCESS ONE, INC. TELEPHONE/REGULAR DESCRIPTIONS 187.34 2 5013302-481-6400 ALEXANDER CHEMICAL CORP RENTALS 72.00 3 VARIOUS ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 200.00 4 VARIOUS ALUMITAL CORP MUNI. BLDG. MODIFICATIONS/RETAINAGE 14,260.00 5 1013204-422.25-00 AMERIGAS-PALATINE FUEL 95.02 6 1011801-408.32-01 AT&T TELEPHONE/REGULAR 62.99 7 2101704-407.32-02 AT&T MOBILITY TELEPHIONE/CELLULAR 408.64 8 VARIOUS BENISTARIHARTFORD-6795 PREMIUMS SEPT 14 17,593.29 9 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS JULY 14 323,781.19 10 VARIOUS CALL ONE TELEPHONE/REGULAR 1,705.44 11 VARIOUS COMCAST CABLE SVC AGREEMENT/INTERNET & CABLE, SECURITY MONITORING SVC 282.40 12 3013201-460.83-00 EARTHWERKS LAND IMPROVEMENT& DEVELOPMENT CORP. 150-164 LIONS DRIVE 144,368.10 13 2101704-407.69-07 E-VERGENT.COM, LLC T-1 LINES 299.00 14 1012202-412.42-00 FBINAA NORTHERN DIVISION SEMINAR M. GASPARI 675.00 15 1013201422.63-01 FERGUSON, DENNIS INSURED REPAIRS 225.00 16 VARIOUS IFORT DEARBORN LIFE INSURANCE CO LIFE INSURANCE PREMIUM AUG 14 8,312.21 17 VARIOUS FOX VALLEY FIRE & SAFETY CREDIT MEMO 396.00 18 VARIOUS HEALTHSMART BENEFIT SOLUTONS DENTAL ADMIN/COBRA FEES, FLEX ADMIN FEES SEPT 14 2,724.55 19 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS SEPT 14 121,036.69 20 VARIOUS HOME DEPOT CREDIT SERVICES MID -SUMMER CONCERTS, MAINT SUPPLIES/EQPT & SUP, VEHICLE MAINT SUPPLIES, OPER SUPPLIES, MAINT SUPPLIES/FOUNTAINS 1,234.47 21 1011701407.42-00 IAMMA AUGUST BREAKFAST MEETING JABLONSKI/AVITIA 20.00 22 1012209-412.41-00 IATAI MEMBERSHIPS W. CALLAGHAN 45.00 23 1012103-411.69-00 JIL DEPT OF PUBLIC HEALTH LICENSES COPY FEES 5 EMT-B 50.00 24 1013201-422.11-17 JIL DEPT, OF EMPLOYMENT SECURITY PROF SERV/BENEFITS SECOND QTR. 2014 284.50 25 6012204-482,77-00 JILLINOIS SECRETARY OF STATE TITLE & LICENSE TRANSFER 120.00 26 1012101-411.69-00 JILLINOIS TOLLWAY OUT OF STATE TOLLS 59.20 27 1011801-408.61-00 ILLINOIS WORKERS' COMP COMMISSION IWCC ASSESSMENTS 111/14-6/30114 93.46 28 VARIOUS INTL UNION OF OPER ENGRS-ADMIN UNION DUES AUG 14 3,571.10 ' 29 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES AUG 14 823.90 ' 30 1011101-401.69-00 JOHNNY ROCKETS FIREWORKS JULY 4TH FIREWORKS 20,000.00 31 VARIOUS JP MORGAN CHASE/PROC CARD PROC CARD/SEE ATTACHED 86,710.98 32 1011102-401.61-00 LOEVY & LOEVY PROFESSIONAL SVC 1,797.00 33 1011108-401,69-00 MARKI KAIM SCHOLARSHIP AWARD 1.000.00 34 1011108-401.69-00 MARY FRANCES BLONDE SCHOLARSHIP AWARD 1,000.00 35 1011101-401.41-00 MEET CHICAGO NORTHWEST ANNUAL DUES 93,279.00 36 1010000-223.07-00 METRO ALLIANCE OF POLICE UNION DUES AUG 14 2,071,28 ' 37 1010000-223.13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE JULY 14 291.32 ' 38 VARIOUS MIDCO, INC. MUNI. BLDG. MODIFICATIONS/RETAINAGE 5,005.00 39 3010000-206.00-00 MIDWEST MASONRY, INC. FINAL RETAINAGE REFUND 230.00 40 VARIOUS MTI CONSTRUCTION SERVICES, LLC MUNI. BLDG. MODIFICATIONS/RETAINAGE 11,597.00 41 3011701-460.82-00 DEC BUSINESS INTERIORS MUNI. BLDG. MODIFICATIONS 26,107.24 Fully Reimbursable " Partially Reimbursable Village of Elk Grove Accounts Payable Month -End Warrant O8/31/2O14 42 1011803-408.31-00 VENDOR NAME POSTMASTER CAROL STREAM PI-1740 DESCRIPTIONS IPOSTAGE DESC 2 REFILL PERMIT AMOUNT 5,000.00 43 VARIOUS PUCCI, NED PROF SERVICES/WELLNESS 480,00 44 VARIOUS RANDINI INC. MUNI. BLDG, MODIFICATIONS/RETAINAGE 21,989.00 45 VARIOUS ROSS ELECTRIC, INC. MUNI. BLDG. MODIFICATIONS/RETAINAGE 7,581.90 46 2064104-430.69-08 STAUBIN NURSERY, INC. EMERALD ASH BORER PROGRAM 8TH INSTALLMENT 83,332.50 47 VARIOUS SYMETRA PREMIUMS AUG 14 59,831.10 48 3013202-460.85-00 THORNE ELECTRIC, INC. BIESTERFIELD SIG/LIGHT UP 218,061.92 49 VARIOUS VISION SERVICE PLAN IL PREMIUMS SEPT 14 5,895.08 1,294,246.81 • Fully Reimbursable " Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 07/512014 through 08/0412014 (Jury 2014) CHRISTINE TROMP 7053 ENTERPRISE RENT -A -CAR 3405 ENTERPRISE RENT -A -CAR 875.84 ICMA INTERNET 7392 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 700.00 BLACK STEER CHARHOUSE 5812 EATING PLACES, RESTAURANTS 42.86 USAIRWAY 03723661564641 3063 U.S. AIR 254.50 $1,873.20 MATTHEW ROAN 7129 IPASS AUTOREPLENISH 95 4784 TOLL AND BRIDGE FEES 40.00 ABT ELECTRONICS 5732 ELECTRONIC SALES 836.00 $876.00 CATHERINE MIARNOWSKI 7145 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 STANDSANDMOUNTS 5719 MISCELLENAEOUS HOME FURNISHING STORES 76.32 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 19.53 INFRARED SYSTEMS GROUP 5046 COMMERCIAL EQUIPMENT (NOT ELSEWHERE CLASSIFIED) 30.00 AMAZON.COM 5942 BOOKSTORES 249.00 TGI FRIDAY'S #2035 5812 EATING PLACES, RESTAURANTS 18.00 COUNTRY INN 8 SUITES 7011 LODGING -HOTELS, MOTELS 383.04 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 137.86 ABT ELECTRONICS 5732 ELECTRONIC SALES 399.00 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 50.84 $1,804.33 POLICE DEPT SUPPORT SVC1 7194 IN *ALLIED CLEANING SE 7349 CLEANING 8 MAINTENANCE 250.00 IN 'ALLIED CLEANING SE 7349 CLEANING 8 MAINTENANCE 250.00 GLENDALE STOP CNTR 3 5542 AUTOMATED FUEL DISPENSERS 50.00 EXXONMOBIL 47877766 5542 AUTOMATED FUEL DISPENSERS 56.00 JACK FLASH OPS 5542 AUTOMATED FUEL DISPENSERS 54.00 HOLIDAY INNS 3501 HOLIDAY INN EXPRESS 391.88 HOLIDAY INNS 3501 HOLIDAY INN EXPRESS 391.88 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 40.64 JERSEY MIKE'S SUBS 5814 FAST FOOD RESTAURANTS 130.90 WAL-MART 41897 5411 GROCERY STORES, SUPERMARKETS -40.84 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 37.78 DASH MEDICAL GLOVES 5047 MEDICAL DENTAL SUPPLIES 43.90 ENTERPRISE RENT -A -CAR 3405 ENTERPRISE RENT -A -CAR 272.96 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 29.99 TLO TRANSUNION 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND CAT, 93.75 THE RITZ-CARLTON NEW O 3710 THE RITZ CARLTON HOTELS 377.79 $2,430.83 POLICE DEPT SUPPORT SVC2 7228 TARGET 00010223 5310 DISCOUNT STORES 11.76 ENTERPRISE RENT -A -CAR 3405 ENTERPRISE RENT -A -CAR 238.47 SHEETZ 00004093 5542 AUTOMATED FUEL DISPENSERS 19.00 $269.23 JUDY KEEGAN 4162 PAPER DIRECT 5965 COMBINATION CATALOG 8 RETAIL MERCHANTS 103.18 ILLINOIS MUNICIPAL LEA 8398 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 305.00 MULTIPLE SCLEROSIS ASS 8398 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 75.00 $483.18 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 07/512014 through 08/0412014 (Jury 2014) ENGINEERING DEPARTMENT 9450 MILLER ACE IND ON DEVO 5251 HARDWARE STORES 31.49 AMERICAN 00102710979300 3001 AMERICAN AIRLINES 25.00 $56.49 VITO P SAMMARCO 5603 USPS 16028300033300336 9402 POSTAGE STAMPS 196.00 LOU MALNATI'S PIZZERIA 5812 EATING PLACES, RESTAURANTS 160.80 AMAZON.COM 5942 BOOKSTORES 159.76 AMAZON MKTPLACE PMTS 5942 BOOK STORES -174.22 $342.34 MICHAEL P OHARA 7559 IL WEB PLATE RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 103.25 PIONEER PLAZA OPS 5542 -J AUTOMATED FUEL DISPENSERS 34.11 PIONEER PLAZA OPS 5542 AUTOMATED FUEL DISPENSERS 117.88 $255.24 ROSS ROWE 4041 AMERICAN 00174368043091 3001 AMERICAN AIRLINES 338.00 EXPEDIA'EXPEDIA.COM 4722 TRAVEL AGENCIES 7.00 ADOBE SYSTEMS, INC. 5734 COMPUTER SOFTWARE STORES 106.24 B & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 61.42 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 11.10 B & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 35.89 B 6 H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 925.69 WWW.NEWEGG.COM 5732 ELECTRONIC SALES 11.98 B 5 H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 349.00 B 8 H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 119.97 B 8 H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 499.90 $2,466.19 RICHARD MIKEL 3412 PAYPAL'HEALINGTOUC 8249 VOCATIONAL AND TRADE SCHOOLS 695.00 INTL ASSOC OF FIRE CHI 8699 MEMBERSHIP ORGANIZATIONS 1285.00 UNITED 01624156163954 3000 UNITED AIRLINES 428.00 UNITED 01624156163965 3000 UNITED AIRLINES 428.00 CETER FOR PUBLIC SAFET 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 90.00 $2,926.00 DEBBIE WEBER 9046 PARAMEDIC INITIAL LIC. 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 61.75 PARAMEDIC LIC RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 41.75 PARAMEDIC LIC RENEWAL .9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 41.75 PEAPOD RESTAURANT 5612 EATING PLACES, RESTAURANTS 45.65 BIG SAMMY'S HOT DOGS 5812 EATING PLACES, RESTAURANTS 44.77 $235.67 JOSHUA M. GRODZIN 3637 PAYPAL'MIDAMERICAE 8641 CIVIC,SOCIAL, AND PROFESSIONAL ASSOCIATIONS 100.00 INFUSIONSOFT 7392 MANAGEMENT, CONSULTING AND PUBLIC RELATIONS 199.00 CTC'CONSTANTCONTACT.CO 5968 CONTINUITY/SUBSCRIPTION MERCHANT 55.00 IEDC ONLINE 8699 MEMBERSHIP ORGANIZATIONS 675.00 AMT-IMTS 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 30.00 $1,059.00 LANCE HARRIS 5541 EXPEDIA'179563678863 4722 TRAVELAGENCIES 419.44 VILLAGE OF ELK GROVE PROCUREMENTCARD DETAIL REPORT POSTING DATE: 0715/20141Maugh 0810412014 (July 20141 CETER FOR PUBLIC SAFET 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 650.00 EXPEDIA'179563678863 4722 TRAVELAGENCIES 419.44 TGI FRIDAY'S #2035 5812 EATING PLACES, RESTAURANTS 19.85 KELLEHERS IRISH PUB 8 5812 EATING PLACES, RESTAURANTS 34.31 AVANTI'S RESTORANTE 5812 EATING PLACES, RESTAURANTS 15.42 RED CARPET CARWASH OPS 5542 AUTOMATED FUEL DISPENSERS 37.74 SAZANIS STEAK AND PAST 5812 EATING PLACES, RESTAURANTS 25.81 CIRCLE K 1208 OPS 5542 AUTOMATED FUEL DISPENSERS 20.58 YINGS GARDEN 5812 EATING PLACES, RESTAURANTS 31.14 CRACKER BARREL #196 NA 5814 FAST FOOD RESTAURANTS 36.16 COUNTRY INN 8 SUITES 7011 LODGING -HOTELS. MOTELS 383.04 LA GONDOLA SPAGHETTI H 5812 EATING PLACES, RESTAURANTS 22.94 $1,276.99 POLICE DEPT SUPPORT SVC3 8729 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 12.42 THE RITZ-CARLTON NEW O 3710 THE RITZ CARLTON HOTELS 528.99 $541.41 POLICE DEPT FIELD SVCS 2 6041 BROWNELLS INC 5969 OTHER DIRECT MARKETERS 400.07 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 114.97 LAW ENFORCEMENT TARGET 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 137.14 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 38.30 VOHNE LICHE KENNELS IN 7299 MISCELLANEOUS PERSONAL SERVICES 925.00 WM SUPERCENTER 91897 5411 GROCERY STORES, SUPERMARKETS 52.08 GALLS INTERN' 5964 CATALOG MERCHANT -204.92 OPC'PITT CC TF 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 550.00 MARTEL ELECTRONICS 5732 ELECTRONIC SALES 62.67 AED SUPERSTORE 5047 MEDICAL DENTAL SUPPLIES 334.00 $2.409.31 ED MAY 7704 WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT 61.95 OPENDNS, INC 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND OAT, 1852.20 $1,914.15 POLICE DEPT FIELD SVCS 1 1708 VS VISUAL STATEMENT IN 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 610.20 BATTERY JUNCTION 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 60.06 PAR -A -DICE HOTEL 7011 LODGING -HOTELS, MOTELS 103.04 PAR -A -DICE HOTEL 7011 LODGING -HOTELS, MOTELS 103.04 (PASS BUS CTR 5203 4784 TOLL AND BRIDGE FEES 4.94 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 959.99 WAL-MART 01897 5411 GROCERY STORES, SUPERMARKETS 37.84 NAIL TEC INFO SERVICE 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 212.00 AMERICAN 00123397724200 3001 AMERICAN AIRLINES 522.20 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 23.92 CRASHDATAGR 5533 AUTOMOTIVE PARTS 8 ACCESSORIES 263.74 CITY HOTEL 8 BISTRO 7011 LODGING -HOTELS, MOTELS 372.30 CITY HOTEL 8 BISTRO 7011 LODGING -HOTELS, MOTELS 372.30 OPC'PITT CC TF 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 550.00 FULLIFE SAFETY 5399 MISCELLANEOUS GENERAL MERCHANDISE 89.68 $4,285.24 ACCOUNTS PAYABLE 4946 WM EZPAY 4900 UTILITIES 16000.00 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 23.91 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 071W2014 through 0810412014 (July 2014) REALTY'TRAC SUBSCRPTI 5968 CONTINUITYISUBSCRIPTION MERCHANT 5.00 VILLAGE OF BENSENVILLE 4900 UTILITIES 17336.20 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 2200.00 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 15675.00 COMCASTCHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 84.85 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 1631.86 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 475.23 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 60.04 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 1261.43 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 206.16 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 10.24 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 2511.70 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 154.85 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 167.82 COMED 4900 UTILITIES 373.72 BILLMATRIX CORPORATION 5969 OTHER DIRECT MARKETERS 2.50 $58,180.51 POLICE DEPT FIELD SVCS 3 4227 CALEA INC. 8699 MEMBERSHIP ORGANIZATIONS 375.00 IN *AMERICAN WORKING D 7299 MISCELLANEOUS PERSONAL SERVICES 325.00 AMERICAN 00123397726300 3001 AMERICAN AIRLINES 522.20 TARGET 00008938 5411 GROCERY STORES, SUPERMARKETS 372.68 OPC'PITT CC TF 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 650.00 CITY HOTEL & BISTRO 7011 LODGING -HOTELS, MOTELS 372.30 $2,517.18 MICHAEL KRCIK 3533 TOTALLY CHOCOLATE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 91.25 TOTALLY CHOCOLATE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 91.25 TOTALLY CHOCOLATE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 91.25 $273.75 LORRIE MURPHY 6263 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 52.26 SNAPFISH 7395 PHOTOFINISHING LABORATORIES. PHOTO DEVELOPING 36.65 JOURNAL& TOPICS NEWSP 5192 BOOKS, PERIODICALS AND NEWSPAPERS 31.00 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 19.45 GET SMART PRODUCTS 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 59.95 FOOD4LESS#0563 5411 GROCERY STORES, SUPERMARKETS 16.67 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 16.76 $234.74 TOTAL $86,710.98 Village of Elk Grove Accounts Payable Warrant 09/0912014 5010000-110.02-00 VENDOR1 C HATTOW FRANCO R/AGUE J FINAL BILL CREDIT REFUND 34.54 2 1013101-421.61-00 1-600-GOT-JUNK IPROPERTY MAINTENANCE 1,586.00 3 VARIOUS 1ST AYD CORPORATION VEHICLE MAINT SUP 352.48 4 VARIOUS A & A EQUIPMENT & SUPPLY CO. OPER SUPPLIES 750.25 5 1012107-411.56-02 IAAA APPLIANCE SERVICE CENTER CONTRACT MAINT/OVEN REPAIR FIRE ST. 8 973.55 6 1010000-343.13-01 IAARP REFUND AMBULANCE BILL 74.89 7 5013302-481,22-00 IABBOrT RUBBER COMPANY, INC. OPER SUPPLIES 16.80 8 1010000-235.10-00 JABT HOME SERVICES, INC. REFUND PERMIT FEE 25.00 9 1013205-422.26-01 JACCURATE TANK TECHNOLOGIES EMERGENCY REPAIRS/TANKS 3,121.00 10 VARIOUS JACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 31.76 11 1011105401.61-00 ADVOCATE OCCUPATIONAL HEALTH PROF SERV/MEDICAL 950.00 12 VARIOUS AIR ONE EQUIPMENT, INC. UNIFORMS, CONTRACT MAINT/GAS METER, REBUILD SCBA COMPRESSOR 33,063.59 13 VARIOUS AIRGAS USA LLC OPER SUPPLIES 523.33 14 VARIOUS ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 587.00 15 1012209-412.55-00 ALL TRAFFIC SOLUTIONS SERV AGREEMENT/SOFTWARE 1,425.00 16 1012101-411.21-00 ALLEGRA PRINT & IMAGING OFFICE SUPPLIES 98.00 17 1012207-412.75-00 ALLERAIR INDUSTRIES AIR FILTERS 8.008.60 18 1010000-231.01-00 ALM GROUP REFUND DEPOSIT RB/1278 DIANE LN 500.00 19 VARIOUS ALTURA COMMUNICATION SOLUTIONS LLC PROF SERV/PHONES 345.00 20 1013201-422.64-00 AMERICAN MESSAGING RENTALS 139.51 2/ 1012205-412.62-00 AMERICAN PROFESSIONAL AGENCY, INC. PURCHASED INSURANCE 225.00 22 1013205-422.24-00 AMSAN HOUSEHOLD SUPPLIES 777.00 23 1012202-412.26-03 IAMSOIL, INC. VEHICLE MAINT SUP 160.47 24 VARIOUS ANDERSON LOCK CO. DOOR REPLACEMENTS/STATION #8/#10 21,498.30 25 5010000-110.02-00 IARANAS, MARTIN FINAL BILL CREDIT REFUND 35.27 26 VARIOUS ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 35,168.49 27 1012201.412,18-00 ASR-KALE UNIFORMS UNIFORMS 2,682.47 28 1010000-121.03-00 AVALON PETROLEUM CO. FUEL 58,485.06 29 5010000-110.02-00 AVANT TECNO USA, INC. FINAL BILL CREDIT REFUND 35.50 30 1010000-231.01-00 BACIGALUPO, LOUIS REFUND DEPOSIT RB/685 RUSKIN DR 200.00 31 VARIOUS BEVERLY MATERIALS LLC OPER SUPPLIES 1.466.65 32 1013202<22.22-00 BITTNER'S SPRAY EQUIPMENT OPER SUPPLIES 57.82 33 1010000-343.13-01 BLUE CROSS BLUE SHIELD REFUND AMBULANCE REFUND 766.34 34 3051101-460.61-00 CAMIROS, LTD. PROF SERV/TIF 1,687.50 35 1013202-422.22-00 CARDINAL FENCE & SUPPLY, INC. OPER SUPPLIES 30.00 36 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP 771.74 37 1013205-422.24-00 ICASE LOTS, INC. HOUSEHOLD SUPPLIES 622.50 38 1010000-231.01-00 CCCM REFUND DEPOSIT RB/326 BRIGHTON RD 500.00 39 VARIOUS CDs OFFICE TECHNOLOGIES ANTENNAS, VEHICLE MAINT SUP 1.585.00 40 1010000-313.12-00 CHADDHA, AROON & LILLY REAL ESTATE TRANSFER TAX 1,002.00 41 1013205-422.56-02 CHARLES EQUIPMENT ENERGY SYSTEMS CONTRACT MAINT/EOPT 209.25 42 2022301-413.56-02 CHICAGO COMMUNICATION LLC CONTRACT MAINT/EQPT 650.00 43 VARIOUS CHICAGO OFFSET WHOLESALE COLOR PRTG VILLAGER NEWSLETTER, POSTAGE 7.123.56 44 VARIOUS CHICAGO PARTS & SOUND LLC VEHICLE MAINT SUP 2,021.77 45 1010000-313.12-00 CHRISTENSEN, TRACY REFUND REAL ESTATE TRANSFER TAX 422 IKI 46 VARIOUS CINTAS FIRST AID & SAFETY OPER SUPPLIES I151.20 Fully Reimbursable "Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 09/09/2014 47 VARIOUS ..- CIVILTECH ENGINEERING, INC. LIVELY BLVD.-PHASE II, BIESTERFIELD RD TRAFFIC, EGV CULVERT IMPROVEMENT, ARTHUR AVE CULVERT REPLACEMENT, BUSINESS PARK DRAINAGE 39,043.51 48 1011102-401.61-00 CLARK BAIRD SMITH LLP PROF SERV/LEGAL 3,528.75 49 VARIOUS CLS BACKGROUND INVESTIGATIONS PROF SERWRECORDS 510.00 50 1012202-412.56-03 CODE 3 PUBLIC SAFETY EQUIPMENT INC VEHICLE MAINT 364.00 51 VARIOUS COMED 6111 UTILITIES 9,117.31 52 1013202-422.65.02 COMED 6112 UTILITIES 1.299.63 53 1 1013202-422.22-60 CONSERV FS. INC. OPER SUPPLIES 89.80 54 I VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 7,095.03 55 1 1011101-401.69-00 COOK COUNTY RECORDER OF DEEDS DOCUMENT RECORDING 126.00 56 2083103-421.61-02 COSTAR GROUP INC REAL ESTATE SERVICES 994.02 57 2092101-415.22-00 CRESCENT ELECTRIC SUPPLY CO OPER SUPPLIES 149.76 58 1013205-422.55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 2,604.87 59 1013101.421.61-00 CUT -ALL WEED MOWING & MAINTENANCE PROPERTY MAINTENANCE 749 RIDGE 752.15 ' 60 VARIOUS DAILY HERALD/CHICAGO 661014 ADVERTISING 1,043.55 61 VARIOUS DAVE & JIM'S AUTO BODY, INC. CONTRACT MAINTNEHICLE, INSURED REPAIRS 1,020.03 62 1010000-231.01-00 DEMAY CONSTRUCTION REFUND DEPOSIT RB/491 MAPLE LN 500.00 63 1012102-411.22-00 DIVE RESCUE INTERNATIONAL, INC. OPER SUPPLIES 479.17 64 1012102-411.42-00 WS SCUBA LOCKER, INC. OPEN WATER TRAINING JOHNSON. HAMILTON, RICHARDS 1.290.00 2 VARIOUS DLS CUSTOM EMBROIDERY UNIFORMS 133.00 1011102401.61-00 DUPAGE MAYORS & MANAGERS CONFR PROF SERVICES/ASSESSMENT 1,525.26 67 VARIOUS DYNAMIC HEATING & PIPING CO SERV AGREEMENT/HVAC 4,840.00 68 VARIOUS EARTH, INC. OPER SUPPLIES 1,400.00 69 5010000-110.02-00 ELK GROVE 41 INC STABILE MGT DEPOSIT REFUND 200.00 70 1011101.401.69-04 ELK GROVE FARMER'S MARKET NFP REFUND ENTERTAINMENT REIMS 770.00 71 1012103311.56-02 EMSAR, INC. CONTRACT MAINT/STRETCHERS 1.287.72 72 5013303481.26-02 FASTENAL COMPANY MAINT SUPPLIESIEQPT 559.27 73 5010000.110.02-00 FEDERAL NAT'L C/O GOODWILL FINAL BILL CREDIT REFUND 21.50 74 1012201-412.31-00 FEDEX POSTAGE 47.77 _ 75 L 1013202-422.26-02 FINKBINER EQUIPMENT CO I MAINT SUPPUES/EQPT 16.17 76 1 2672201-414.42-00 FIORITO, MATTHEW J. IDESERT SNOW INTERDICTION TRAINING 164.81 77 1012101411.18-00 FIREGROUND SUPPLY, INC. UNIFORMS 876.00 78 1012102-411.26-03 FIRST CALL VEHICLE MAINT SUP 10.47 79 1010000-313.12-00 FORSTER, ROBERT REFUND REAL ESTATE TRANSFER TAX 406.00 80 1012103-411.26-03 FOSTER COACH SALES, INC. VEHICLE MAINT SUP 22.41 81 1012103-411.42-00 IFOSTER, MICHAEL S. PARAMEDIC SCHOOL 104.16 82 1011108-401.69-00 FRANKE, JEFFREY REFUND YOUTH COMMITTEE 170.00 83 5013302-481.22-00 FREDRIKSEN FIRE EQUIPMENT CO OPER SUPPLIES 39.60 84 VARIOUS FRIENDLY FORD VEHICLE MAINT SUP 144.04 85 VARIOUS FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 153.00 86 2022301-413.56-02 FULTON TECHNOLOGIES INC WARNING SIREN REPAIR 333.73 87 VARIOUS GALLAGHER BASSETT SERVICES, INC. PURCHASED INSURANCE 10,502.00 88 VARIOUS GARY R WEBER ASSOCIATES, INC. BUSSE MEDIAN PROJECT, GATEWAY DESIGN, DEVON AVE OVERPASS, 1-90 ENHANCEMENTS, BIESTERFIELD/WELLINGTON 40,543.68 89 1010000-154.01-00 GILLESPIE, JAMES REFUND SIGN DEPOSIT 25.00 Fully Reimbursable "Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 09/09/2014 7012102-411.26-03 VENDOR90 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 406.14 97 92 2083703-d21.41.00 1 1011801-408.61-00 GOLDEN COR. ADV. MAN. PARTNERSHIP GOVOEALS MEMBERSHIP PROF SERV/AUCTION FEES 10,000.00 1,575.96 ' 93 VARIOUS GRAINGER, INC. - 801891029 MID -SUMMER CONCERTS/8 CABLE PROTECTORS, MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP 2.017.20 94 1010000.3T2.10-00 GULLO INTERNATIONAL REFUND VEHICLE STICKERS 25.00 95 5010000.110.02-00 HADA, ANDREW & LIDDA FINAL BILL CREDIT REFUND 12.91 98 3013201-460.81-00 HALLORAN & YAUCH, INC. IRRIGATION SYSTM/LIONS OR 13,440.00 97 1013205422.26-04 HALOGEN SUPPLY COMPANY, INC. MAINT SUPPLIES/EQPT 593.50 98 5013302-481.56-07 HBK WATER METER SERVICE, INC. METER TESTING 337.10 99 100 VARIOUS VARIOUS HD SUPPLY WATERWORKS, LTD HDS WHITE CAP CONST SUPPLY RPLC METERS, METER REPAIR, HANDHELD OPER SUPPLIES 15,3T5.00 78.71 101 VARIOUS HEARTLAND LABEL PRINTERS. INC. LASER PRINTER/RETURN 5.05 102 5010000.110.02-00 HELIX INTERNATIONAL FINAL BILL CREDIT REFUND 39.25 103 1010000-353.00- HELLER, BARBARA, RESPONDENT REFUND HEARING BOND REFUND 400.00 104 105 706 101210a411.22-00 5013301-481.73-00 1012202412.67-00 HENRY SCHEIN, INC. HEWLETT PACKARD CORP HOLLYWOOD ENTERPRISES, INC OPER SUPPLIES HP WINDOWS TOWER WORKSTATION PROF SERWANIMALS 1,885.25 1,872.99 70.00 107 2092101-415.56-08 HUFF-N-PUFF FITNESS REPAIR LLC ANNUAL PREVENTIVE MAINT WORKOUT EQUIPMENT 680.00 108 1012208-412.41-00 IL CRIME PREVENTION ASSOCIATION IMEMBERSHIP A. JENSEN 100.00 109 32 10102-422.55-00 IL DEPT OF TRANSPORTATION ITRAFFIC SIGNAL MAINT 04/14-06/14 5,078.41 110 VARIOUS IIL PAPER & COPIER CO. OFFICE SUPPLIES 168.88 111 1012201-412.41-00 ILEAS MEMBERSHIPS POLICE DEPT. 360.00 112 VARIOUS INDEPENDENT STATIONERS, INC. OFFICE & OPER SUPPLIES 95214 113 1 1012202-412,42-00 INFECTION CONTROL EMERGING CONCEPTS POLICE TRAINING J. LANCASTER 365.00 114 1012102411,56-03 INLAND POWER GROUP VEHICLE MAINT 786.91 115 1012202412.26-03 INTERSTATE ALL BATTERY CENTER VEHICLE MAINT SUP 83.94 116 2083103421.61-02 J D GRAPHIC CO, INC. MARKETING MATERIALS 4.936.49 177 118 1010000-231.01.00 VARIOUS JSS PLUMBING JAMES DRIVE SAFETY LANE, LLC REFUND DEPOSIT VEHICLE MAINT RBl78 FOREST LN 1,000.00 383.00 119 1010000-313.12-00 JANUSCH, WALTER REFUND REAL ESTATE TRANSFER TAX 572.00 120 1013101-421.42-00 JAY, KENNETH ACCELA CONFERENCE 137.00 121 1013202422,22-00 JC LIGHT/EPCO OPER SUPPLIES 865.20 122 1012208412.42-00 JENSEN, ANDREW R. CRIME PREVENTION TRG 234.15 123 2092101-415.69-00 JNJAWARDS RETIREMENT SUPPLIES F/F TOSTO JR. 150.00 124 1011102401.61-00 JOHN J. SCOTILLO, RET PROF SERV/LEGAL 400.00 125 5013303-4 11.26-02 JOHN SAKASH CO., INC. MAINT SUPPLIES/EQPT 105.58 126 VARIOUS JOHNSON, DAVID SCOTT BACKGROUND CHECK TRAINING, CRIME PREVENTION TRAINING 393,63 127 5010000-110.02-00 KANDHADAI, B GOVINDARAJAN FINAL BILL CREDIT REFUND 7.00 128 5013302.481.22-00 KBC TOOLS OPER SUPPLIES 101.10 129 130 5013304-481,22-00 1010000-313.12-00 KIEFT BROS, INC. KLEVINSKV, ADOLPH OPER SUPPLIES REFUND REAL ESTATE TRANSFER TAX 1,195.84 480.00 131 1012201412,67-00 KLINGSPORN, DAVID L COURT MILEAGE 132 1012201-412.55-00 KONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRIMER 133 1012203-412.69-00 KOWALCZYK. CASEY R. BACKGROUND CHECK 189 34 1012209-412.42-00 LANGENDORF, NICHOLAS MOTORCYCLE OPERATOR TRAINING M309.97 135 5010000-110.02-00 LAPINSKI C/O BETH ROBERTS FINAL BILL CREDIT REFUND 136 10118034%21-00 LARSEN ENVELOPE CO.. INC. OFFICE SUPPLIES 137 010000.'1a 02-00 LATRONICO. GLENN FINAL BILL CREDIT REFUND Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 09/09/2014 138 VARIOUS VENDOR LECHNER & SONS RENTALS MATS 6 UNIFORMS 2.464.33 139 3013201460.81-00 LINO B POLI PLUMBING, INC. WATER SERVICE CONNECTION RAINBOW PARK 14.460.00 140 1 1010000-231.01-00 LOMBARDI, JEFFREY REFUND DEPOSIT RB/431 CHARLES DR 200.00 141 5010000-110.02-00 LONE STAR DISTRIBUTION FINAL BILL CREDIT REFUND 122.58 142 VARIOUS LUND INDUSTRIES. INC. INSURED REPAIR, MAINT SUPPLIES/EQPT, VEHICLE MAINT SUPPLIES 1,228.42 143 VARIOUS LYONS PINNER ELECTRIC, INC. SERV AGRMNT/STREET LIGHTS 17,886.19 744 VARIOUS M & M LOCK & SAFE LTD CONTRACT MAINT/LOCKS. MUNI. BLDG. MODIFICATIONS, MAINT SUPPLIES/BLDGS 357.50 145 1013203-422.26-02 MARTIN IMPLEMENT SALES, INC. MAINT SUPPLIES/EQPT 4.65 146 1012207412.42-00 MARUSICH, MARK _ ILLEGAL SUBSTANCE TRAINING 365.07 147 2072201-414.42-00 MAZZUCA, ANTHONY K9 OLYMPICS 124.80 145 5010000-110.02-00 MC DONALD, MARTIN FINAL BILL CREDIT REFUND 17.57 149 VARIOUS MC INTYRE, MICHAEL G COURT MILEAGE, DEA TRAINING 193.62 150 VARIOUS MC MASTER-CARR SUPPLY CO MID -SUMMER CONCERTS, VEHICLE MAINT SUP 07.63 151 5013302-481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERV/WATER SAMPLES 937.00 152 1013202-422.55-00 MEADE ELECTRIC COMPANY, INC. SERV AGREEMENT/TRAFFIC LIGHTS 117.59 153 2101704-407.75-00 MEDIA DISTRIBUTORS BLUE RAY PUBLISHER 2.690.00 154 1012103411.42-00 MELENDY, PATRICK IPARAMEDIC TRAINING 73.14 155 VARIOUS METROPOLITAN INDUSTRIES, INC. HYDROMATIC 5 HP, MAINT SUPPLIES/EQPT 7,149.16 156 1013202422.61-00 MIDLAND STANDARD ENGINEER & TESTING 12014 CONCRETE REPLACEMENT PROGRAIV 1,812.75 157 1013203422.22-00 MIDWEST COMPOST-ELGIN OPER SUPPLIES 20.00 158 1012102411.42-00 MIKEL, RICHARD FIRE -RESCUE CONFERENCE 150.00 159 VARIOUS MILLER INDUSTRIAL-DEVON MIDSUMMER CONCERTS, VEHICLE MAINT SUP 1.503.11 160 1013205-422.55-00 MIMOSA INTERIOR LANDSCAPE SERV AGREEMENT/PLANTS 377.00 161 VARIOUS MNJ TECHNOLOGIES DIRECT, INC. HP AUTOLOADER, OPER SUPPLIES 5,097.17 162 2072201414.42-00 MO POLICE CHIEFS CHARITABLE FOUND D.A.R.E. OFFICER TRAINING D.JOHNSON 800.00 163 VARIOUS MONARCH CAR WASH VEHICLE MAINT 33.99 164 VARIOUS MONDI CONSTRUCTION CONCRETE RPLCMNT PROGRAM 107.783.49 165 1013201422.18-00 MORALES, VICTOR UNIFORMS SAFETY SHOES 114.44 166 1010000-231.01-00 MORGAN HARBOUR CONSTRUCTION REFUND DEPOSIT RB/1601 ESTES AVE 500.00 _ 167 VARIOUS MORRISON ASSOCIATES, LTD CRITICAL STRENGTHS TRAINING 6,000.00 168 5010000-110.02-00 MORROW, ADAM FINAL BILL CREDIT REFUND 31.72 169 1012102411.56-03 MORTON GROVE AUTOMOTIVE WEST REBUILD ALTERNATOR 1,500.00 170 VARIOUS MOTOROLA, INC. SMALL TOOLS, MAINT SUPPLIES/EQPT 756.24 171 1011601406.42-00 MUNICIPAL CLERKS ASSOC N/NW SUBURBS MUNICIPAL CLERK'S MEETING J. KEEGAN/D. MOWERS 60.00 172 1011601-406.41-00 MUNICIPAL CLERKS OF ILLINOIS MEMBERSHIP VILLAGE CLERK 75.00 173 2083103421.61-00 MUNICIPAL CIS PARTNERS, INC. GIS STAFFING SERVICES 12,272.00 174 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 83.03 175 1012107411.71-00 NATIONAL BUSINESS FURNITURE 14 OFFICE CHAIRS 4.198.46 176 1012208412.69-00 INATIONAL IMPRINT CORP MISC SUPPLIES 230.23 177 1012201412.41-00 NATL SAFETY COUNCIL MEMBERSHIP T. KONETZKE 40.00 178 5013304481.85-04 NETTLE CREEK NURSERY INC. BOND ST/CRISS CIRCLE 16.245.00 179 1010000343.13-01 NOS REFUND AMBULANCE REFUND 573.21 180 VARIOUS NICOR GAS 5407 UTILITIES 7.442.29 181 1012103411.42-00 NORTHEASTERN IL PUBLIC SAFETY EMS/SYMPOSIUM N. GAC 120.00 182 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM NWCD DIGITAL RADIO SYSTEM, MEMBER ASSESSMENT/SEPT 14 218.362.26 Fully Reimbursable Pa0ially Reimbursable Village of Elk Grove Accounts Payable Warrant 0910912014 101210U-411.69-00 VENDOR183 NORTHWEST COMM EMERGENCY IADMINISTFVTION FEES 1,063.00 184 7011101-401.42-00 NORTHWEST MUNICIPAL CONFERENCE ANNUAL GOLF OUTING 400.00 185 1012201412.42-00 NORTHWEST POLICE ACADEMY NEWPOLICE ACADEMY S. SCHMIDT 75.00 186 1012102-411.26-03 NORTHWEST TRUCKS, INC. VEHICLE MAINT SUP 22.95 187 1011601-006.61-00 NUNES, GINA COURT REPORTING SERVICES 730.00 188 VARIOUS OFFICE DEPOT CORP SALES OFFICE & OPER SUPPLIES 337.84 189 1 VARIOUS OFFICEMAX CONTRACT, INC. PARADE SUPPLIES, OFFICE SUPPLIES 323.54 190 VARIOUS O'NEILL, STEPHEN E PROF SERWANIMALS, K90LYMPICS 218.03 191 1011101401.69-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/MAY 14 24.613.06 192 1010000-313.12-00 PARKER, JANICE REFUND REAL ESTATE TRANSFER TAX 440.00 193 1010000-154.00-00 PATEL. JAYANTISHAI REFUND LOCAL FINE 25.00 194 1012101-411.18-00 PAUL CONWAY SHIELDS, INC. UNIFORMS _ 186.50 195 1012202-412.42-00 PELAYO,EFREN POLICE TRAINING 187.88 196 1011705-407.61-00 PETERS & ASSOCIATES NETWORK SUPPORT 7,192.50 197 VARIOUS PHYSIO CONTROL CORP 3G GATEWAY DEVICES, TELEPHONE/CELLULAR 6,197.96 198 VARIOUS PIRTEK MAINT SUPPLIES/EQPT, VEHICLE MAINT SUPPLIES 478.82 199 1011804-408,73-00 PLANTE & MORAN, PLLC ERP SOFTWARE SYSTEM 2.780.00 200 VARIOUS POWELL TREE CARE, INC. PROF SERV/TREES, EAB TREE REMOVAL PROGRAM, RETAINAGE REFUND 109.161.05 201 1012102411.69-02 IPRAXAJR DISTRIBUTION, INC. TRAINING TOWER EQPT 52.43 202 6012204482.77-00 PRIMUS ELECTRONICS CORP VEHICLE MAINT SUP 409.00 203 VARIOUS PROSAFETY MID -SUMMER CONCERTS, HOUSEHOLD & OPER SUPPLIES 1.185.40 204 1010000-231.01-00 PYZ, TOMASZ REFUND DEPOSIT RB/250 FERN DR 500.00 205 1013202-422.75-00 RAE PRODUCTS AND CHEMICALS CORP. LINE STRIPER/ACCESSORIES 7.551.00 206 1011102401.61-00 RAR COMMUNICATIONS, INC. PROF SERWCONSULTING 900.00 207 1012202412.22-00 RAY O'HERRON CO. OPER SUPPLIES 129.80 208 VARIOUS REDDY SERVICE INC PRINTING BUSINESS CARDS/S. SMALLEY, A. GUZIK, M. RACANELLI, P. KUC 127.85 209 VARIOUS RICMAR INDUSTRIES HOUSEHOLD SUPPLIES 432.56 210 1013202-422.22-00 ROBERT SCHWAKE STONE CO,. INC. OPER SUPPLIES 682.52 211 1012102411.42-00 ROMEOVILLE FIRE ACADEMY INTERVENTION TRAINING PETERSEN, SIGLER, HOPPE 1,650.00 212 VARIOUS ROSELLE ACE HARDWARE VEHICLE MAINT SUP 11.57 213 1010000-231.01-00 ROTO-ROOTER SERVICES COMPANY REFUND DEPOSIT RB/946 VICTORIA LN 500.00 214 2101704 007.42-00 ROWE III, ROSFELT A ACM CONFERENCE 108.00 215 1011803-408,21-00 RR DONNELLEY OFFICE SUPPLIES 82.04 216 1013205-422.24-00 RUNGE PAPER COMPANY, INC. HOUSEHOLD SUPPLIES 363.90 2t7 VARIOUS RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 834.07 218 VARIOUS RUSSO'S POWER EQUIPMENT INC. OPER SUPPLIES, VEHICLE MAINT SUP 404.08 219 1011705407.61-00 RWKDESIGN PROF SERV/NETWORK SUPPORT 110.00 220 1012203412.69-00 RYAN, MICHAEL R DEA TRAINING 140.00 221 1010000-231.01-00 S&C CONSTRUCTION REFUND DEPOSIT RB/1157 CUNNINGHAM 500.00 222 1011101-007.89-00 SCHIAVO, EMIL PHOTOGRAPHY SERVICES 370.00 223 VARIOUS SCHROEDER & SCHROEDER, INC. RETAINAGE REFUND CONCRETE REPLACEMENT PROGRAM 8.106.91 224 5013302481,22-00 SCHWAKE STONE CO., INC. OPER SUPPLIES 682.52 225 1010000-313.12-00 SCOTTBERG, DOLORES REFUND REAL ESTATE TRANSFER TAX 314.00 226 1011102401.61-00 SEYFARTH SHAW ATTORNEYS LLC PROF SERV/LEGAL 1,470.35 227 1012107411.26-01 SHERWIN WILLIAMS #3090 MAIM SUPPLIES/BLDGS 502.85 228 1011705-407.61-00 SIERRA ITS TEMPORARY PC/NETWORK SUP 4.660.50 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 0910912014 229 1010000.343.22-00 VENDOR LOAN,HAZEL AMBULANCE REFUND 177.41 230 1 1012108-411.42-00 SLOGER, JANE IMMUNIZATION CLINIC SUP 79.99 231 1011801-408.61-00 SPEER FINANCIAL, INC PROF SERV 200.00 232 VARIOUS SPRING ALIGN OF PALATINE, INC. VEHICLE MAINT SUP 978.03 233 1011105-401,61-00 STANARD & ASSOCIATES, INC. PROF SERV/EVALUATIONS 2.765.00 234 VARIOUS STANDARD EQUIPMENT COMPANY MAINT SUPPLIES/EQPT 357.89 235 1013204-422.26-02 STANDARD INDUSTRIAL & AUTOMOTIVE MAINT SUPPLIES/EQPT 1.255.00 236 VARIOUS STEINER ELECTRIC CO MAINT SUPPLIES/BLOGS, SMALL TOOLS 520,42 237 1011102-401.61-00 STORINO RAMELLO & DURKIN PROF SERV/LEGAL 5,650.00 238 1012103-411.75-00 STRYKER SALES CORPORATION STRYKER POWER PRO COT 10.904.00 239 1012201-412.63-01 SUBURBAN ACCENTS, INC. INSURED REPAIR 725.00 240 5013304481.85-04 SWALLOW CONSTRUCTION, INC. CULVERT IMPROVEMENTILIVELY BLVD 391,523.81 241 1010000-154.00-00 SZPONAR, KRZYSZTOF REFUND LOCAL FINE 25.00 242 1012101411.18-00 TAURUS ENGRAVING UNIFORMS 65.90 243 1012202412.42-00 THE VIRTUS GROUP, INC. COMMAND STAFF LEADERSHIP TRAINING 1.000.00 244 1011105-401.61-00 THEODORE POLYGRAPH SERVICE, INC. PROF SERVrrESTING 1,080.00 245 1012208412.42-00 THOMAS, EDWARD J. CRIME PREVENTION TRAINING 248.70 246 1013101421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSECTIONS 400.00 247 1013204422,22-00 TIFCO INDUSTRIES, INC. OPER SUPPLIES 114.20 248 1010000-322.10-00 TIRADOS, EDUARDO REFUND VEHICLE STICKER 60.00 249 2G92101.415.43.01 TITRE, LUKE M. PARAMEDIC SCHOOL 115.54 250 1012102-411,56-02 TOTAL FIRE AND SAFETY, INC. FIRE EXTINGUISHER SERVICE 374.75 251 1011801-408.21-00 TRADEMARK PRODUCTS INC. IOFFICE SUPPLIES 19.88 252 1013202-422.22-00 TRAFFIC CONTROL & PROTECTION JOPER SUPPLIES 373.95 253 1012202412.22-00 TRAFFIC CONTROL CORPORATION IOPER SUPPLIES 180.00 254 1012203412.69-00 TRANS UNION CORPORATION REPORT SERVICES 312.00 255 3013202460.85-00 TRANSYSTEMS CORP HIGGINS OVERPASS PHASE III 1,152.55 256 1013205422.55-00 TYCO INTEGRATED SECURITY LLC SERV AGREEMENT/SECURITY 333.34 257 VARIOUS UNDERGROUND PIPE & VALVE CO OPER SUPPLIES 160.00 258 5013304481.64-00 UNITED RENTALS NORTH AMERICA , INC. RENTALS 3,960.00 259 1012201412.45-00 UNIV OF CALIFORNIA AT BERKELEY SUBSCRIPTIONS 31.00 260 1013203-422,56-02 UNIVERSAL HYDRAULIC SVCS & SALES CONTRACT MAINT/CYLINDER 205.00 261 VARIOUS UPS STORE 0703 POSTAGE 16.30 262 4021801470.91-03 US BANK BONDS/SERIES 2010 FEES 700.00 263 1010000.154.00.00 VARGHESE, GEORGE REFUND LOCAL FINE 25.00 264 1012102411,73-00 VICTORIN-HEARTLAND ZBOOK 1,443.00 265 VARIOUS VISION INTERNET PROVIDERS, INC. WEB HOSTING MONTHLY FEE 7,847.50 266 VARIOUS WAREHOUSE DIRECT MISC& OFFICE SUPPLIES 1,049.82 267 VARIOUS WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP, TIRE DISPOSAL FEE 3.406.28 268 5010000-345.10-01 WERNER, RODGER C/O LINDA KAPLAN REFUND FINAL WATER 14.68 269 6013301-481.18-00 WESA, JOHN UNIFORMS SAFETY SHOES 150.00 270 VARIOUS WESTERN REMAC. INC. FINAL RETAINAGE REFUND SIGN ENHANCEMENT PRGM III 40,063.52 271 1011801-408,55-00 WHITE WAY SIGN COMPANY CONTRACT MAINT/SIGNS 1,412.58 272 VARIOUS WICKSTROM AUTOMOTIVE VEHICLE MAINT SUP 242.94 273 1011102401.61-00 WILLIAM J. PAYNE RETAINER AUG 14 750.00 274 VARIOUS WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS PROJECT 48.133.12 275 1012209412.42-00 WISCONSIN DEPT. OF TRANSPORTATION MOTORCYCLE OFFICER OPER TRAINING N. LANGENDORF 2.200.00 276 1013204422.26-02 WISCONSIN LIFT TRUCK MAINT SUPPLIES/EQPT 10.00 277 1010000-231.01-00 WROBLEWSKI, ROBERT REFUND DEPOSIT RB/1850 LONGBOAT OR 500.00 278 VARIOUS WS DARLEY & CO UNIFORMS 9,376.24 279 1012202-412,42-00 WSOL, KEVIN POLICE TRAINING 1 1 67.65 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 09/0912014 290 VARIOUS %EROX CORPORATION DALLASJX) SERV AGREEMENT/COPIER 380.24 281 VARIOUS ZARNOTH BRUSH WORKS INC MAINT SUPPLIES/EOPT 4.591.70 2e2 VARIOUS ZIESELL WATER SVC PRODUCTS JOPER SUPPLIES 322.83 1 584.011.28 Fully Reimbursable Partially Reimbursable G4,0VE V(�� C. 08/22/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: SPECIAL EVENT FOOD4LESS- 901 MEACHAM ROAD BACKGROUND: We are in receipt of a request from Paige French, representing Food4Less, seeking Village approval to host an outdoor, promotional event in the parking lot of the shopping center. The event will be held on Thursday, September 11, 2014 from 3:00 p.m. to 7:00 p.m. The event will consist of multiple "EZ" up tents, interactive computer game stations, small racing simulator stations, live radio music, and small pre -packaged food samples. The event will utilize approximately 45-50 parking stalls. The petitioner received written confirmation from the property owner and verbal confirmation from Walmart to conduct the event in the shopping center parking lot. The Community Development has reviewed the request and does not anticipate any detrimental effects on the area relative to parking or zoning. We hereby respectfully recommend that the Mayor and Board of Trustees grant this request subject to the condition that the petitioner assures that the area is adequately maintained for cleanliness and trash. If, at any time, the petitioner fails to meet the requirements of the Village, this special permission will be rescinded. Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the. September 9, 2014 Village Board Meeting. APPROVALS: Polony, Jared Pye, Mary Roan, Matthew ATTACHMENTS: 1. Food4Less Created/Initiated Approved Final Approval Page 1 of 1 Descri,RtiOn _of _event. Food4Less is Kroger owned, so where you see Kroger you may assume it is Food4Less. • This Food4Less Fan Fest will be held at store #563 located at 901 Meacham Road, on September 11, 2014 (9/11/2014). The event will run from 3:0013M — 7:OOPM. • It is a Community NASCAR event held In a Kroger's (Ralphs, Fry's, Smith's, Food 4 Less, Dillons) store parking lot and will not inhibit any public roadways or streets • Purely promotional (no sales); with no alcohol on premises • (12) 10' x 10' EZ up tents • Interactive computer game stations/small racing simulators • Small pre packaged samples • Signage o Feather/Teardrop Banners • With brand logos • 16'tall • Live Radio Remote from local station • No live music o Music from radio station maybe playing. We will angle speakers in toward our event and away from private surrounding communities. • We will have local Police and Fire Departments thereto tie in community support. • Roughly 12,000 sq. feet (Approx. 45-50 parking spaces) • Estimated 800- S,OOD people attending event We are a third party affiliate that works with Kroger (Ralphs, Fry's, Smith's, Food4Less) and puts on promotional events for the organization. We have approval from the property owner to perform the event at the given location. ir 'tF _RR, R� ...... . it .2— 1 IF, r:1 , S It9 FF. t4 IF 'i IF io'l F`F i ;4 H I.x Ul I I F11. . IF . .. ... it oF IIIIIYtl1YYW1(Y ®I S. iF� r ay 'Blade Flag Information Blade Flag Specs - 16' tall x 2' wide *40 lb sand bag on flag base - Made of Nylon Composite fabric - Each flag will be weighted down with a 40 lb sand bag as shown. Should the forecast call for heavy winds, we have additional sand bags to use for each. In the event of extreme winds, we will take the flags down as a precaution. 4 563 TENANTS 1.41 ORIGINAL TENANT'S. SPECIAL EVENT -AGREEMENT TH, S TENANTISFECK EVENT AGREEMENT (the "Agreement") is entered into this Ahday of .2014 by and between Ralphs Grocery Company/ Food 4 Less ("Tenant") and ' land TRS Property Management, Inc. ("Landlord" or "ICPM"). RECITALS A. WHEREAS, Landlord and Tenant own the interests of Landlord and Tenant respectively under a Lease dated July 16, 2004, as amended (the "Lease"), relating to the premises commonly known as 901 Meacham Road_ (the "Premises"), located in the shopping center commonly known as Mallard Crossing Shopping Center (the `Property") located in Elk Grove Village, Illinois; and B. WHEREAS, Tenant is desirous of obtaining Landlord's approval to use a portion of the Property for condu ting the following event which event is more particularly described as follows: Chicago Nasca&an Fest (the "EvenfD and Landlord is willing to grant Tenant the 40 right to use a portion of the Property (as described hereinafter) for said purpose on the terms and conditions as contained herein; and C. WHEREAS, ICPM has the authority to grant this approval. NOW THEREFORE, in consideration of the mutual promises and agreements contained herein, the parties do hereby agree as follow.9L I 1. AGREEMENT -TO USE PROPERTY. Landlord hereby grants a non-exclusive right to Tenant and Tenant hereby accepts such right from Landlord, to use only that portion of the Property in the location and with the approximate dimensions as outlined on Exhibit "A" attached hereto (`Event Property") in order to conduct the Event. 2. TERM. The term of this Agreement shall be for a One ( I ) day period, and the Event shall occur on the following date: Thursday, September 11, 2014. Each day the Event will commence at 3:00 p.m. and end at 7:00 p.m. (the "Term"). 3. SET-UP. Tenant's plans for set-up and clean-up must be approved by Landlord prior to commencement of the Event. Tenant must return the Event Property to its original clean condition and arrange to repair any holes or other damage caused by the Event within twelve (12) hours of completion of the Event. 4. INSURANCE. Tenant agrees to obtain and carry at all times during the Event, and prior thereto if there will be any set-up, at its sole cost and expense, insurance against loss or damage due to persons injured or property damaged, lost or stolen as a result of, directly or indirectly, the conduct or the operation of the Event at the Property. The insurance must be acceptable to Landlord in its discretion. The amount of liability insurance shall be no less than two million dollars ($2,000,000.00) per occurrence, and Landlord, the Owner of the Property, its lender, if any, and it land trustee, if any, shall be named as an additional insureds thereunder. Tenant shall also maintain at all such times, Workmen's Compensation Insurance as required by 44324; Tenant's Special Event Agreement 1.41 law. Certificates evidencing such insurance, and the policies if requested by Landlord, shall be provided to Landlord prior to Tenant commencing any activities on the Property. The insurance requirements herein are in addition to, and not in satisfaction of, all other rights or causes of action that Landlord may have. S. INDEMNIFICATION AND HOLD HARMLESS. Tenant covenants and agrees that it will save, defend, indemnify and hold Landlord, the Owner of the Property and its land trustee, if any, and all of their respective officers, agents, partners, employees and affiliated companies and all of their respective successors and assigns ("Indemnified Parties") harmless from any and all loss, including consequential damages, claims, liability claims, judgments, awards, liens, settlements, causes of action, damages, injury and expenses (including attorney fees) of every kind and nature whatsoever, resulting from, arising out of, or in any way related to, directly or indirectly, (i) any failure of Tenant to perform any of the Tenant's obligations herein set forth, (ii) the use of this Agreement, or (iii) the conduct or operation of the Event This indemnification will survive the termination of this Agreement by lapse of time or otherwise. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its duly authorized corporate officers as of the date first above written. TENANT: IQAlgFs 6Roa T LOAVM>y..Ad -Wlz .. Inland TRS Property Management, Inc. mstR a .� pti ro irar(utia�;bw. as managing agent for the Owner )� By: Z BY: _. Name:. yYlaza:e j( lgurt Its:. 1ti�nano__r��easei�rxlraV C`HM Date��t/i3/�C�. . 44324; Tenant's Special Event A&=meat Name: 0. Scott Carr GLA. 82,920 SF 1 Peylcss 2.364 SF 8 Tre AWd 2,112 SF Shoes.= pi32e 2 Salty Beauty 1,563 SF 9 Edward 1,120 SF Supply Jonas 3 Food Less 66,668 SF 11 CnllyS 2.741 SF 4 ATl phyalcel 4,973 SF 12 Clued 1,459 SF Therapy Chireprectic 5 Fannie May 1.128 SF 15 Available 2,727 SF 6 Avellabte 1.200 SF 17 Available 2,435 SF 7 All -Mad 2..440 SF 200 Wal-Mart Medical& 201 Partway Bank Physlcel 202 LMing Hope Church Therapy 203 Available 2600 SF '1 Information given In this preaenteem Is anject to verifloatlon and no Vabllity for anon or o"salons Is eeaumed. <N 11 ACVKU CERTIFICATE OF LIABILITY INSURANCE 4/4A/2014�orc 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S� AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. the terms and conditions of the policy, p y require s not c ` f r rights po cy, certain policies may r ulre an endorsemerrt. A statement on this certificate does not eoMer rights to the certificate holder In lieu of such endorsemen s . PRODUCER NAME Arthur J. Gallagher Risk Management Services, Inc. PHONE FAX $064 Colony Road, Suite 450 - 3harlotte NC 28211-3784 1 10 a ' Ja�.ala.com DISURED RETASPO-01 Retail Sports Marketing, Inc. & Brand Builders, Inc. & Events Management LLC 10150 Mallard Creek Dr., Ste 500 COVERAGES CERTIFICATFNIIMRFR-nnaon�n�n THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILLS TYPE OF INSURANCE INS P.U8 POUCYNUSIBER PEFF MM,IWDDQ POLICY FXP MMNWYYYY UMR9 GENERAL UABIUTY Y EPP016D944 /152013 311512014 EACH 00CURRENDE $1,000,000 X COMMERCIAI.GENERALUMNUTY PRE I O 5500000 CLAMS# DE � OCCUR NED EXP o $S 000 PERSONAL$ ADV IWURY E1,0D0,D00 GENERA -AGGREGATE S2000D00 GENT AGGREGATE LM9T APPUES Pet_ PRDDUCTS-COMWOPAGG $2OD0000 POLICY PRO- LOC $ AUTOMOBILE UAINLnY EPP0160944 911512013 15/2014 X ANYALRO Ea.v IUMIT 1000000 BODILYINJURY09rpeRmn) E ALL OWNED SCHEDULED BOOILYRUURYQWattiEaO) $ AUTOS AVTOS _ KREDAUT0.S ANON -OWNED PROP DAM1MC>E $ S A X I UNeRELIA UAB X 00CM1 EPP0160944 /15/2013 52014 EACH OCCLRRENCE $4,000,000 E%CESS UAB CLgIMS-MADE AGCitEGATE $ 0ED X RETENTION 50 $ B WORKERS COMPENSATION ANDPROMETRSLlAB1UTY 2WBCLH19D5 15/2013 /152014 X WCFAT% OTH- YIN ANY PAAPPoETORIPARTNERIEXEcur`E R/A¢J4EX0.UDEOi NIA EL EACHACCIDENT $1000000 (M.I MAdOatpyla NH)MN) If ��ss RPTIOa OWE OESLIPoPTION OF OPERATIONS Nator. ELDISEASE-PAEMPLOY $1000000 EL OLSE45E-POLICY Uh6T E11100000 DESCPoPTN)NOFOPE UONSILO nONSIVEHICLFS IANacN ACORD 141, AQCMpnal Remrha SCNaduH, If ngre space la repuVeE) RE: Food4Less NASCAR Fan Fest- Midwest The Kroger Company and Kroger's Affiliates and Subsidiaries and BrewcD Marketing Group, LLC are included as Additional Insured on the liability general policy, as per endorsement # GA227 02/07 The insurance provided in the general liability policy is primary and any other insurance shall be excess only, and not contributing. Waiver of Subrogation applies to certificate holder, as respects general liability and workers compensation policies, pursuant to and sub act to the policy's terms, definitions, conditions and exclusions. Store 4551 Cicero 211114 3039 S. Cicero Ave. Cicero IL. DiMucci Companies and the Landlord is DiMucci Company of Cicero ILL See Attached... SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The Kroger Co. and Kroger's affiliates and subsidiaries ACCORDANCE WITH THE POLICY PROVISIONS, CIO Ebix BPO P O Box881639 San Diego CA 92168 ADUMMIIM REAFRE/ WATNE - ----. •..wm....n.. ndnrts dnu logo are reglsterea marks Of AGORD I AGENCY CUSTOMER ID: RETASPO-01 LOC #: ADDITIONAL REMARKS SCHEDULE Page 1_of AGENCY NANDeiSURED 1 Arthur J. Gallagher Risk Management Services, Inc. Retail Sports Marketing, Inc. & Brand i POUCY NUMBER Builders, Inc. & Events Management LLC 10150 Mallard Creek Dr., Ste 500 Charlotte NC 28262 CARRIER NAICCODE EMCDVE DAZE ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Store #558 Evanston 2400 W. Main St. Evanston 09/10/14 Bond Companies; KAP-SUM Properties, LLC Store #559 Bolingbrook 271 S. Bolingbrook Dr. Bolingbrook 09/12/14 RMS Properties, Inc.; RMS Properties IV, LLC Store #561 Crest Hill 1701 N. Larkin Ave., Unit 100 Crest H8109/14/14 A & R Katz Management, Inc; Joliet Hillcrest Center, LLC Store #563 Elk Grove Village 901 Meacham Rd. Elk Grove 09/11/14 Inland TRS Property Management, Inc.; Inland Commercial Property Management, Inc Store #565 Oak Forest 5556 W. 159th St. Oak Forest 09/12/14 Inland Commercial Property Management, Inc.; Domink :Ws Finer Foods, LLC Store #566 Dolton 1000 E. Sibley Blvd. Dolton 09/14/14 Thanasouras Commerical Properties; The Kroger Company Store #568 Chicago Heights 1333 Western Ave. Chicago Heights 09/10/14 Sandor Development Company; Sand Capital VIII LLC Store #787 Hammond 1724 165th St. Hammond 09/13/14 Property Development Assoclates; Dominick Finer Foods, LLC Store #788 78th/Cicero 7770 S. Cicero Ave. Burbank 09/13/14 Burbank Station Holdings, LLC c(o Abbell Associates, LLC; Burbank Station Holdings, LLC c/o Abbell Associates, LLC ACORD 101 (2008/01) 02008 ACORD CORPORATION. All riahts reserved. Ine Awnu name ana logo are registered marks of ACORD 09/02/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Recommendation to Award a Purchase Contract for Toro Equipment BACKGROUND: The Department of Public Works budgeted to purchase a turf deck mower which can be converted to snow clearing equipment for the sidewalks at various locations. While researching and determining the equipment best suited for these operations, the Toro Groundmaster 7210 with Toro Polar Trac attachments was selected. A rotary broom and a snow thrower will be purchased as well. While researching purchase options, it was determined that GSA Contract pricing offered the best pricing on the base power unit which is furnished with a 72 inch side discharge mowing deck. The GSA pricing reflects a discount of approximately 44 percent off of list price. The Polar Trac components and snow clearing equipment are not on the GSA contract, but Reinders has proposed discounted prices. Reinders prices are competitive and when included with the GSA Contract pricing are still lower than the other proposal. The Department of Public Works recommends purchasing a Toro Groundmaster 7210 utilizing the GSA Contract. The Village has utilized GSA contracts on past procurements without issue. The Department also recommends waiving the formal bidding procedures to purchase the snow clearing equipment from the same supplier. The Park Disrict has purchased several pieces of equipment through this vendor in the past and has been extremely satisfied. I respectfully recommend purchasing the Toro Groundmaster 7210 at GSA contract prices from Reinders, Inc. of Franklin Park, IL, in the amount of $ 20,052.29 and waive the formal bidding procedures to purchase snow clearing equipment in the amount of $26,990.04 for a total amount of $ 47,042.33. Adequate funds are available in the Account 101-3205-422- 7500. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. Pagel of 2 APPROVALS: Sammarco, Vito Bernholdt, Scott Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 2 of 2 08/29/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Design Engineering Services for the 2014 Sewer Lining Project. BACKGROUND: In January 2013, the Village announced a $38 million dollar Infrastructure Capital Projects program to address storm and sanitary sewer improvements throughout the Village. Included in the program were improvements to the sanitary sewer system consisting of cured -in-place lining of 16.5 miles of residential and 30.6 miles of the business park sanitary sewers to extend the useful life of the sewer lines by approximately 50 years. A proposal for professional design and construction engineering services concerning the sanitary sewer system was solicited from Civiltech Engineering, Inc. for the residential area bounded by Salt Creek, Devon Avenue, Interstate 290 and Busse Woods. Civiltech has provided similar services for a number of Village related infrastructure improvements and are knowledgeable in Village policies and standards. The scope of work will include providing design engineering, field investigations, bid documents and construction engineering services for the project. It is recommended that a professional service contract be executed with Civiltech Engineering for the 2014 Sewer Lining Project in the amount of $63,845. Adequate funds are available in the Bond Account 501-3304-481.85-04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Sammarco, Vito Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew Created/Initiated Approved Approved Approved Final Approval Pagel of 2 08/29/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Design Engineering Services for the 2015 Water and Sewer Project. BACKGROUND: The proposed various water main and sanitary sewer rehabilitation projects include 500 feet of force main on Pratt Boulevard, approximately 350 feet of sanitary sewer in the rear yard of Love Street, approximately 350 of sanitary sewer in the rear easement along Devon Avenue, replacement of the existing water main along Wisconsin Lane between Nebraska Drive and Nerge Road, replacement of the existing water main along Crest Avenue between Landmeier Road and Ridgewood Road, and Village on the Lakes sanitary sewer re-routing under Lake Cosman. These projects are targeted for a February 2015 letting with construction on all six (6) projects beginning in Spring 2015. A proposal for the engineering services concerning the six 2015 Water and Sewer projects was solicited from Civiltech Engineering, Inc. Civiltech has provided engineering services for a number of Village related infrastructure improvements and are knowledgeable in Village policies and standards. The scope of work will include providing the design engineering services, field investigations, contract plans, quantity calculations, cost estimates, and utility company coordination. It is recommended that a professional service contract be executed with Civiltech Engineering for the 2015 Sewer and Water Project in the amount of $72,405. Adequate funds are available in the Water and Sewer Fund Account 501-3303-481.85-04. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Sammarco, Vito Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 1 of 1 08/29/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Consideration to award a professional services contract to construct three control panels for the Jet -Die, Greenleaf, and Shadywood Lift Stations. BACKGROUND: The rehabilitation of the Jet -Die, Greenleaf, and Shadywood Sanitary Lift Stations includes the replacement of the pump controls and integration into the SCADA system. Energenecs, Inc. designed the controls and will construct the panels. Energenecs is standardizing the controls and SCADA interface to make troubleshooting and maintenance tasks easier. Energenecs will provide start-up services for the panels when the pump and other work is completed. Separate contracts will be let for the remainder of the work such as the furnishing and installation of the pumps, piping and structures. The leadtime for building the control panels is 10 to 12 weeks and I one of the longest leadtimes for these projects. The Village has utilized the consulting services of Kamp -Synergy, LLC under various names since 1985. Energenecs, Inc. of Cedarburg, WI recently purchased Kamp -Synergy, LLC and the same personnel continue to work with the Village. Your concurrence with this recommendation is respectfully requested with subsequent forwarding to the Village Board for consideration. APPROVALS: Bernholdt, Scott Created/Initiated Sammarco, Vito Approved Tromp, Christine Approved Roan, Matthew Final Approval Page 1 of 1 08/27/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: Recommendation to Award a Purchase Contract for Case 621F Wheel Loader BACKGROUND: The Department of Public Works wheel loader Unit 750 is utilized extensively for year- round material handling, salt loading and snow bank clearing during snow operations, and is also used each Fall for the residential leaf collection program. Unit 750 is a 17-year old 1997 Case 621B wheel loader with over 6,930 operating hours. During a recent inspection of the unit by the Fleet Services Administrator, several costly repairs and structural corrosion must be addressed in the coming months. The Department of Public Works recommends purchasing a new wheel loader utilizing competitive bid prices obtained through the National Joint Powers Alliance (NJPA) purchasing cooperative. The Village has utilized NJPA contracts on past procurements including diagnostic software for Fire Department vehicles. The purchase of this wheel loader would use funds from the FY15 budget for replacement of a leaf loader. With the ongoing removal of parkway ash trees and a programmed thinning of silver maple trees, the Department of Public Works will modify the procedures and equipment used for leaf collection; therefore, purchasing a new leaf loader will no longer be necessary. Future leaf collection would transition to new vacuum trucks as well as pushing and collecting leaves during heavy periods with equipment such as the Case wheel loader. Vacuum truck equipment is being evaluated and purchase of one unit is proposed for purchase in FY16 with an estimated cost of $50,000. The FY15 budget for leaf loader replacement is $185,000 . McCann Industries, Inc. of Bolingbrook, Illinois, is the local vendor for Case equipment offering the NJPA contract pricing for this Case wheel loader. The Case 621F wheel loader and accessory components will meet the needs of the Department for the aforementioned activities. The Village has purchased several pieces of equipment and replacement parts through this vendor in the past. Page 1 of 2 I respectfully recommend purchasing the 2015 Case 621F Wheel Loader at NJPA contract prices from McCann Industries, Inc. of Bolingbrook, IL, in the amount of $135,395. Adequate funds are available in the Account 601-3202-482.77-00. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Preissig, David Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 08/28/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David Preissig, P.E., Deputy Director of Infrastructure SUBJECT: Increase to the 2014 Parkway Turf Restoration - Hydroseeding Contract BACKGROUND: On April 8, 2014, the Village Board awarded the contract for Parkway Turf Restoration - Hydroseeding to Brancato Landscaping, Inc., of Elk Grove Village. This contract provides for the landscaping services required to restore Village parkways at tree removal and utility repair sites including site preparation, hydroseeding and watering. The initial term of the contract is from April 8, 2014 through March 30, 2015 with the option for four (4) annual renewals in one (1) year increments through March 30, 2019. The Village, accelerated its schedule of parkway ash tree removals this Summer due to a noticeable decline in the condition of the green ash tree population affected by emerald ash borer (EAB). In past years, the majority of programmed removals would have occurred over the Fall and Winter seasons, with subsequent restoration the following Spring and Summer. Over 1,520 more ash trees have been removed this Spring. Based on the early removal of these trees, the Village is able to restore the parkways this Fall. An increase to the hydroseeding contract is needed to restore these additional parkway locations. It is recommended that the contract with Brancato Landscaping, Inc., be increased by $65,200 from $124,000 to a total of $189,200 to provide for the additional necessary restoration work. Sufficient funds for this increase are available in the Recycling Fund Account 206-4104-430.69-08. Your consideration of this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Preissig, David Created/Initiated Sammarco, Vito Approved Tromp, Christine Approved Roan, Matthew Final Approval Page 1 of 1 08/29/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Residential Gateway Signs -Phase I BACKGROUND: On Tuesday, August 19, 2014, the Village opened sealed bids for the Residential Gateway Signs project. A total of two (2) contractors obtained documents, with one (1) submitting a bid on the project. Western Remac Inc. $269,290.25 Engineer's Estimate $258,185.40 The project includes the construction of six Residential Gateway Signs. Work includes sign foundations, precast panels, site clearing, electrical work, landscaping, restoration of all disturbed areas and all incidental and collateral work necessary to complete the project as shown on the plan and described in Specifications Contract Document PW-1415.19. The project is anticipated to begin construction in late September. The lowest responsive and responsible bid was received from Western Remac Inc., of Woodridge, Illinois. This bid is approximately 4.3% above the Engineer's Estimate of Cost. Western Remac Inc. has successfully completed numerous projects for the Village and have the expertise to complete the project. I recommend awarding a contract to Western Remac Inc., for die Residential Gate Signs - Phase I project in the amount of $269,290.25. Adequate tunds are available in the Capital Improvement Fund Account 301-3202-460.85-00. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Sammarco, Vito Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew Created/Initiated Approved Approved Approved Final Approval Page 1 of 1 08/28/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Water Main Improvements - Clearmont Drive, Westview Drive and Harmony Lane BACKGROUND: On Tuesday, August 26, 2014, the Village opened sealed bids for the Water Main Improvements - Clearmont Drive, Westview Drive and Harmony Lane project. A total of eleven (11) contractors obtained contract documents, with ten (10) submitting bids on the project. Page 1 of 2 The project includes the installation of 1305 feet of 12", 110 feet of 10", 1623 feet of 8" and 169 feet of 6" ductile iron water main, residential service connections, HMA pavement patching, landscaping, restoration all incidental and collateral work necessary to complete the project within Village limits as shown on the plans and described in Specifications Contract Document PW-1415-20. This project is anticipated to begin construction in late September of 2014. The lowest responsive and responsible bid was received from Swallow Construction Inc., of Downers Grove, Illinois. This bid is approximately 35.3% below the Engineers Estimate of Cost. Swallow Construction Inc. have successfully completed water main improvements for the Village and have the expertise to complete the project. I recommend awarding a contract to Swallow Construction Inc., for the Water Main improvements Clearmont Drive, Westview Drive and Harmony Lane project in the amount of $761,546.00. Adequate funds are available in the Water & Sewer Fund Account 501-3302481.85-00. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Sammarco, Vito Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 2 of 2 08/29/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Recommendation to Reject All Bids - 2014 Residential Drainage Improvement Program (PW 1415-18) BACKGROUND: On Tuesday, August 26, 2014 sealed bids were opened to install the 2014 Residential Drainage Improvement Project. Ten qualified firms were provided with specifications, two firms submitted price proposals. Upon review of the bids submitted, staff has determined that it is not in the Village's best interest to move forward with the project as bid. Staff has spoken with several of the contractors, who indicated that the complexity of a portion of the improvements made them decide not to provide a price proposal. The portion of the work involves working around and crossing a high pressure petroleum pipeline. Staff is currently working to redesign the project and prepare bidding documents to be let later this year. The bids were substantially higher than expected and higher than the Engineer's Estimate. APPROVALS: Bernholdt, Scott Sammarco, Vito Roan, Matthew ATTACHMENTS: Created/Initiated Approved Final Approval Page 1 of 1 ORDINANCE NO. AN ORDINANCE AMENDING SECTION 7E-6:A OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE PERTAINING TO USES PROHIBITED IN I-1 INDUSTRIAL DISTRICTS WHEREAS, the Plan Commission of the Village of Elk Grove Village, at a Public Hearing duly called and held according to law, considered the question of approving a Text Amendment to the Zoning Ordinance of the Village pertaining to uses prohibited in 1-1 Industrial Districts; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having considered the recommendation and finding of said Plan Commission, find and believe it to be in the best interest of the Village that the proposed Text Amendment be added to the Zoning Ordinance as hereinafter set forth. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Section 7E-6:A of the Zoning Ordinance be amended by deleting Industry No. 2082 Malt beverages, Industry No. 2083 Malt, and Industry No. 2084 Wines, brandy and brandy spirits from the list of prohibited uses in I-1 Industrial Districts. Section 2: That this ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3-7:D.5 OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE PERTAINING TO THE PROJECTION OF SILLS, BELT COURSES, CORNICES AND ORNAMENTAL FEATURES IN INDUSTRIAL DISTRICTS WHEREAS, the Plan Commission of the Village of Elk Grove Village, at a Public Hearing duly called and held according to law, considered the question of approving a Text Amendment to the Zoning Ordinance of the Village pertaining to the projection of sills, belt courses, cornices and ornamental features in Industrial Districts; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having considered the recommendation and finding of said Plan Commission, find and believe it to be in the best interest of the Village that the proposed Text Amendment be added to the Zoning Ordinance as hereinafter set forth. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Section 3-7:13.5 Structures in Yards be deleted in its entirety and replaced as follows: Every part of a required yard shall be open to the sky, unobstructed, except for the ordinary projection of sills, belt courses, cornices and ornamental features projecting not more than twelve inches (12") in the R-I, R-2, R-3, R-4, A-1, A-2, A-3, B-I, B-2, B-3, O-T and O-P districts. The same projections shall be allowed not exceeding thirty six inches (36") in the 1-1 and 1-2 districts. Section 2: That this ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk ORDINANCE NO. AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:11)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX FOOT (6') HIGH FENCE EXTENDING APPROXIMATELY TWELVE FEET (12') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 1265 DOVER LANE, ELK GROVE VILLAGE WHEREAS, the Zoning Board of Appeals of the Village of Elk Grove Village, at a public hearing duly called and held according to law, considered the question of granting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the construction of a six foot (6') high fence extending approximately twelve (12') feet beyond the nearest front corner of the principal building located on an adjacent single-family residential lot for property located at 1265 Dover Lane, Elk Grove Village; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having considered the recommendation and finding of said Zoning Board of Appeals, find and believe that sufficient hardship exists so as to justify the granting of said variation. NOW, THEREFORE BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage Illinois as follows: Section 1: That there be granted a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit a six foot (6) high fence extending approximately twelve (12') beyond the nearest front comer of the principal building located on an adjacent single-family residential lot for property located at 1265 Dover Lane, Elk Grove Village and identified by property index number 08-32- 310-0000. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk ORDINANCE NO. AN ORDINANCE GRANTING A VARIATION OF SECTIONS 3-6:A(1)(a) AND 3-7:1)(1) OF THE ZONING ORDINANCE AS THEY PERTAIN TO MODIFICATIONS OF A NONCONFORMING STRUCTURE AND ENCROACHMENT OF THE TWENTY-FIVE FOOT (25') FRONT YARD SETBACK AND FIFTEEN FOOT (15') REAR YARD SETBACK TO PERMIT THE CONSTRUCTION OF A THREE FOOT (3') ADDITION ON A NONCONFORMING STRUCTURE WHICH WOULD ENCROACH APPROXIMATELY FOURTEEN FEET (14') INTO THE REQUIRED FRONT YARD SETBACK AND THE CONSTRUCTION OF A REAR ADDITION WHICH WOULD ENCROACH FOUR FEET SEVEN INCHES (4'-7") INTO THE REQUIRED REAR YARD SETBACK ON PROPERTY LOCATED AT 1800 GREENLEAF AVENUE WHEREAS, the Zoning Board of Appeals, at a Public Hearing duly called and held according to law, considered the question of granting a variation of the Zoning Ordinance to permit the construction of a three foot (3) addition onto the front of the building to encroach fourteen feet (14) into the required twenty-five foot (25') front yard setback of a nonconforming structure, also the construction of an addition on the rear of the building which will align with the existing building to encroach four feet seven inches (4' - 7") into the required fifteen foot (15') rear yard setback on property located at 1800 Greenleaf Avenue, Elk Grove Village; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, after having reviewed the finding of said Zoning Board of Appeals, find and believe that sufficient hardship exists so as to justify the granting of the variations requested. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That there be granted a variation of Sections 3-6:A(l)(a) and 3-70(1) of the Zoning Ordinance as it pertains to modifications of a nonconforming structure and encroachment of the twenty-five foot (25') front yard setback and fifteen foot (15') rear yard setback to permit the construction of a three foot (3) addition onto the front of a nonconforming structure which would encroach into the required twenty-five foot (25') front yard setback approximately fourteen feet (14') and the construction of an addition on the rear of the building which will align with the existing building to encroach four feet seven inches (4' - 7") into the required fifteen foot (15') rear yard setback on property located at 1800 Greenleaf Avenue. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — DISPENSING ORGANIZATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ILLINOIS ABJ DISPENSARIES NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT DISPENSING ORGANIZATION a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Agree,nen0 LAnlDispens vies RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — DISPENSING ORGANIZATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ALTERNATIVE TREATMENTS LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT DISPENSING ORGANIZATION a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of ATTEST: Judith M. Keegan, Village Clerk Acreementl LA RJ D ispcnsvies 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — DISPENSING ORGANIZATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND BLOOM ILLINOIS, LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT DISPENSING ORGANIZATION a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Agrcenmml LA Mis'pensivics RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — DISPENSING ORGANIZATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND HARBORSIDE ILLINOIS GROWN MEDICINE, INC. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT DISPENSING ORGANIZATION a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk A greement[ LA 13.1 Dispensaries RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — CULTIVATION FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND IL GROWN MEDICINE LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT CULTIVATION FACILITY a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk AgrecmentCul Iivazinn RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — CULTIVATION FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND PHOENIX FARMS OF ILLINOIS, LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT CULTIVATION FACILITY a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk AgecmcntCul livatinn ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6, ARTICLE B OF TITLE 3, BUSINESS AND LICENSE REGULATIONS AND SECTION 4-7-2 OF THE ELK GROVE VILLAGE CODE BY PROVIDING FOR THE REGULATION OF ALTERNATIVE NICOTINE PRODUCTS WHEREAS, the Judiciary, Planning and Zoning Committee considered the issue of regulating alternative nicotine products and recommended that the matter be considered by the Board of Trustees at a Committee of the Whole meeting; and WHEREAS, there was a consensus of the Board of Trustees at the Committee of the Whole meeting that sufficient evidence exists to the effect that certain alternative nicotine products should be regulated in similar fashion as the regulations of cigarettes and tobacco products. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage as follows: Section 1: That Article B, Cigarette and Tobacco Dealers be amended to read as follows: Article B. Cigarette and Tobacco Dealers, Alternative Nicotine Products. Section 2: That Section 3-613-1 Definitions of the Elk Grove Village Code be amended by adding thereto the following definitions to be inserted in its alphabetical order: ALTERNATIVE NICOTINE PRODUCT — A product or device not consisting of or containing tobacco that provides for the ingestion into the body of nicotine, whether by chewing, smoking, absorbing, dissolving, inhaling, snorting, sniffing, or by any other means. This does not include tobacco products as that term is defined in this Section or any product approved by the United States Food and Drug Administration as a non - tobacco product for sale as a tobacco cessation product, as a tobacco dependence product, or for other medicinal purposes. Section 3: That the definition of Tobacco Dealer set forth in Section 3-613-1 be amended by adding to said definition the following: Tobacco Dealer shall also include the sale of alternative nicotine products as defined herein. Section 4: That Sections 3-613-4 D 1, 2, 3, 4, 5 and 6 be amended by adding the words "or alternative nicotine products" after the words "tobacco products" or after the word "tobacco' where applicable. Section 5: That Section 4-7-2 Definitions of Chapter 7, Smoke Free Air Regulations of Title 4 Public Health of the Elk Grove Village Code, pertaining to "smoke or smoking" be amended to read as follows: SMOKE OR SMOKING: Inhaling, exhaling, burning, or carrying any lighted cigar, cigarette, pipe, or other lighted tobacco product in any manner or form or any alternative nicotine product as defined in Section 3-6B-1 of this Code. Section 6: PENALTIES: Any person who violates any provisions of this article shall be subject to a fine of not less than twenty five dollars ($25.00) nor more than five hundred dollars ($500.00) for each offense and a separate offense shall be deemed committed on each day during or on which a violation occurs or continues to exist. Section 7: That the Village Clerk is hereby directed to publish this Ordinance in pamphlet form. Section 8: That this Ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. VOTE: AYES: PASSED this _ day of NAYS: ABSENT: 2014. APPROVED this _ day of ATTEST: Judith M. Keegan, Village Clerk PUBLISHED this _ day of Altemative'robacco 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 2014 in pamphlet form. ADDENDUM REGULAR VILLAGE BOARD MEETING September 9, 2014 7:00 PM 6. CONSENT AGENDA q. Consideration of the following: • To adopt Resolution No. 37-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and Calyx America, LLC; • To adopt Resolution No. 38-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and Wellness Hospitality, LLC; and • To adopt Resolution No. 39-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and First Wave Wellness, LLC. (On August 1, 2013, the Illinois Legislature enacted the Compassionate Use of Medical Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical and non -medical cannabis and to "... protect patients with debilitating medical conditions, as well as their physicians and providers, from arrest and prosecution, criminal and other penalties, and property forfeiture if the patients engage in the medical use of cannabis." (The Act authorizes the State the right to grant up to 22 licenses for cultivation facilities where medical cannabis can be grown for sale only to approved dispensary organizations. (Only one (1) cultivation facility will be awarded throughout all of Cook County. In addition, one (1) cultivation facility will be awarded throughout all of DuPage County. (The Elk Grove Village Business Park is a desirable location due to distances from residential zoned properties, schools, daycare facilities, and group homes, as well as its transportation networks. (Copies of the agreements will be made available prior to the Village Board meeting.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1 IL RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — CULTIVATION FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CALYX AMERICA, LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT CULTIVATION FACILITY a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk AgrcementC ul tivation RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — CULTIVATION FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND WELLNESS HOSPITALITY. LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT CULTIVATION FACILITY a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk AgreementCultivation RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — CULTIVATION FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND FIRST WAVE WELLNESS, LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT CULTIVATION FACILITY a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk AgreementCul I ivation AGENDA REGULAR VILLAGE BOARD MEETING September 23, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Curt Hansen, Elk Grove Baptist Church) 3. APPROVAL OF MINUTES OF September 9, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: September 23, 2014 $1,466,064.14 6. CONSENT AGENDA a. Consideration to award a professional service contract to Accurate Tank Construction, Inc. of North Aurora, IL to perform fuel system tank top upgrades at the Landmeier Public Works Facility in the amount of $27,480 from the Capital Projects Fund. (During the replacement of the tank monitoring system, a number of issues were discovered that require repair prior to completion of the tank monitor installation. In order to accomplish these necessary repairs, it will be cost-effective to complete several additional items. The Village staff will be working with the vendor to perform some of the work and thereby reduce the cost of the project. Village participation includes the use of a vacuum truck for excavation as well as replacing the concrete. (Accurate Tank Construction is the construction division of the Village's underground storage tank contractor, Accurate Tank. They have previously satisfactorily provided similar services to the Village. (A report from the Director of Public Works, recommending approval, is attached.) b. Consideration to adopt Ordinance No. 3392 (attached) granting a Special Use Permit to CENTI Illinois to permit a religious institution on the property located at 1550 Higgins Road. (This item was previously discussed at the September 9, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) c. Consideration to award a purchase contract through the Illinois Department of Central Management Services to Cargill Incorporated Salt Division of North Olmsted, OH for the Page 1 of 6 delivery of 4,030 tons of bulk rock salt at $56.76 per ton in the amount of $228,743. (The Village Board on March 25, 2014 approved a joint purchasing requisition through the Illinois Department of Central Management Services (CMS) for a renewal of the Village's contract with Cargill Incorporated Salt Division of North Olmstead, OH. (Renewal of the prior year contract would allow procurement of 3,360 tons of bulk rock salt with the option to order an additional 20 percent, for a total of 4,030 tons. (On September 1, 2014, the Village was notified by CMS that bulk rock salt had been secured for our renewal contract at an increase of five -percent (5%) above last year's favorable bid prices. (CMS obtained a price of $56.76 per ton from Cargill Incorporated Salt Division of North Olmsted, OH for the Village's requisition at a total proposed cost of $228,743 for 4,030 tons. (The CMS contract requires a minimum purchase of 3,360 tons and allows for an additional 20 percent to be purchased at the same unit price, for a total of 4,030 tons, if necessary. (The Department of Public Works stockpiled approximately 700 tons of salt at our salt storage facility at 1000 Oakton Street. (On August 19, 2014, the Village Board approved a purchase contract with Compass Minerals/North American Salt for an additional 2,200 tons of rock salt to supplement the CMS contract and provide sufficient salt for an above -average season. (Adequate funds are available in the General Fund to purchase 4,030 tons of bulk rock salt through the CMS renewal contract with Cargill Incorporated. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a purchase contract through the Illinois Department of Central Management Services to Landmark Ford of Springfield, IL for the purchase of one (1) Ford Expedition in the amount of $29,163 from the Water/Sewer Fund. (The Public Works Department is replacing one (1) administrative vehicle having excessive age and mileage. (The 2015 Ford Expedition is available through the Illinois Department of Central Management Services (CMS) Joint Purchasing Contract from the lowest determined bidder, Landmark Ford of Springfield, IL. This vehicle will replace a 17 year old Suburban. (Adequate funds are budgeted in the Water/Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) e. Consideration to adopt Ordinance No. 3393 (attached) amending Title 6, Chapter 3 of the Elk Grove Village Municipal Code allowing the review of recorded automated traffic law violations to be viewed by a Village Police Officer or retired Police Officer. (This Ordinance will allow any retired Police Officer from the State of Illinois to review recorded automated traffic law violations, which is the intent of the State law.) f. Consideration to adopt Ordinance No. 3394 (attached) amending Section 6-4-7-A of the Elk Grove Village Code by reducing the speed limit on Biesterfield Road between Arlington Heights Road and Rohlwing Road from forty (40) miles per hour to thirty-five (35) miles per hour. Page 2 of 6 (This Ordinance will reduce the speed limit on Biesterfield Road through the center of town from forty (40) mph to thirty-five (35) mph. (This reduction in speed limit is required due to the State requirement of having only a 10 mph increment change in speed limits on the same road. (This reduction request is also due to increased vehicular, pedestrian, and bicycle traffic in this area.) g. Consideration to adopt Ordinance No. 3395 (attached) amending Sections 64-1-B and 6- 4-5-2 of the Elk Grove Village Code as they relate to parking lot exit turns and parking at Rupley School. (School District 59's internal transportation supervisor, Ralph Kahly, provided the Elk Grove Village Police Department with a written request from the District for certain changes in parking and traffic flow within the School District. (The Police worked with the neighbors and made the changes on a trial basis. (The attached Ordinance will allow changes to be made permanently to improve traffic flow and safety at the schools.) h. Consideration to adopt Ordinance No. 3396 (attached) amending the Position Classification and Salary Plan of the Village Code of the Village of Elk Grove Village. (This Ordinance adds four (4) temporary Police Officer positions and one (1) temporary Public Works Foreman position in anticipation of retirements.) i. Consideration to adopt Resolution No. 40-14 (attached) authorizing the Mayor to enter into an Intergovernmental Agreement with Cook County for services provided by the Sheriffs Work Alternative Program ("SWAP"). (The County of Cook, through its Sheriffs Office, administers the Sheriffs Work Alternative Program (SWAP) for offenders to carry out their sentences of community service. (The Village of Elk Grove Department of Public Works has utilized SWAP services routinely and extensively for the past several years at no cost to the Village. (Services for which the Village has used SWAP include picking up trash along roadsides, cleaning bus shelters in the business park, pulling weeds around Village facilities, and planting perennials in landscaped beds. (An Intergovernmental Agreement with Cook County is now required to continue receiving SWAP services including an administrative fee according to the pre -scheduled days of service annually provided. (The Department of Public Works requests eighteen (18) service days in this year's Intergovernmental Agreement at a total cost of $2,000. (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration to concur with prior Village Board authorization by adopting Resolution No. 41-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement - Dispensing Organization between the Village of Elk Grove Village and FloraMedex, LLC. Page 3 of 6 (On August 1, 2013, the Illinois Legislature enacted the Compassionate Use of Medical Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical and non -medical cannabis and to "... protect patients with debilitating medical conditions, as well as their physicians and providers, from arrest and prosecution, criminal and other penalties, and property forfeiture if the patients engage in the medical use of cannabis." (The Act authorizes the State the right to grant a license to a Dispensing Organization where medical cannabis can be sold. (The State has granted provisions for one dispensing organization to be located within either Elk Grove or Schaumburg Township. (Dispensaries noted above are seeking Village approval to operate a Dispensing Organization within the corporate boundaries of the Village. (A copy of the agreement is available in the Village Clerk's Office.) k. Consideration of the following: • to concur with prior Village Board authorization by adopting Resolution No. 42-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and FloraMedex, LLC; and • to concur with prior Village Board authorization by adopting Resolution No. 43-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and Veteran Distribution Company. (On August I, 2013, the Illinois Legislature enacted the Compassionate Use of Medical Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical and non -medical cannabis and to "... protect patients with debilitating medical conditions, as well as their physicians and providers, from arrest and prosecution, criminal and other penalties, and property forfeiture if the patients engage in the medical use of cannabis." (The Act authorizes the State the right to grant up to 22 licenses for cultivation facilities where medical cannabis can be grown for sale only to approved dispensary organizations. (Only one (1) cultivation facility will be awarded throughout all of Cook County. (The Elk Grove Village Business Park is a desirable location due to distances from residential zoned properties, schools, daycare facilities, and group homes, as well as its transportation networks. (A copy of the agreement is available in the Village Clerk's Office.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Franke Page 4 of 6 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. AIRPORT UPDATE 22. PLAN COMMISSION - Village Manager Rummel a. PC Docket 14-3 - Public Hearing to consider a request from 2nd Gen-Biesterfield Inc. to rezone the property located at 50 Biesterfield Road from B-2 General Business to B-3 Business District (Automotive). (PH 9-24-2014) 23. ZONING BOARD OF APPEALS - Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a Special Use Permit to CENTI Illinois to permit a religious institution on the property located at 1550 Higgins Road, Page 5 of 6 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6 Village of Elk Grove Accounts Payable Warrant 09/23/2014 ACCT# VENDORLINEN 1 1 10132044122.22-00 11ST AYD CORPORATION OPER SUPPLIES 186.48 2 5010000-110.02-00 187 JEFRYN IFINAL BILL CREDIT REFUND 460.71 3 5010000-110.02-00 ACCELERATED ASSEMBLY IFINAL BILL CREDIT REFUND 46.75 4 VARIOUS ACME TRUCK BRAKE & SUPPLY VEHICLE MAIM SUP 657.78 5 VARIOUS ADDISON BUILDING MATERIAL OPER SUPPLIES 74.59 6 1012107411.56-01 AEREX PEST CONTROL CONTR MAINT/PEST CONTROL 100.00 7 VARIOUS AIR ONE EQUIPMENT, INC. UNIFORMS, CONTRACT MAINT/METER, MAINT SUPPLIES/EQPT 2,925.00 8 VARIOUS AIRGAS USA LLC OPER SUPPLIES 651.03 9 5013302-481.64-00 ALEXANDER CHEMICAL CORP RENTALS 36.00 10 10121Dl-411,61-00 ALEXIAN BROS CORP HEALTH SERV PROF SERWMEDICAL 51.00 11 1013101<21.61-00 ALL AROUND THE HOUSE HOME IMPROVEMEN PROPERTY MAINTENANCE 66 FOREST 100.00 12 1011101-401.34-00 ALLEGRA PRINT & IMAGING PRINTING WELCOME BROCHURES 725.00 13 1011705407.73-00 ALTURA COMMUNICATION SOLUTIONS LLC PHONES 299.95 14 5010000-110.02-00 AM CSB LLC CREDIT BALANCE REFUND 73.64 15 1012107411.56-01 AMERICAN DOOR AND DOCK OVERHEAD DOOR MAINTENANCE 130.00 16 VARIOUS AMSOIL INC VEHICLE MAIM SUP 983.33 17 VARIOUS ANDRES MEDICAL BILLING LTD AMBULANCE CHARGES/MAY 14-JULY 14 13.889.02 18 VARIOUS ARROW ROAD CONSTRUCTION CO. MFT RESURFACING CONTRACT, OPER SUPPLIES 696,394.49 19 1012201-412.18-00 ASR-KALE UNIFORMS UNIFORMS 1,449.22 20 VARIOUS AVALON PETROLEUM CO. FUEL 36.917.15 •• 21 VARIOUS BEVERLY MATERIALS LLC OPER SUPPLIES 1,520.91 22 1012107-411.56-02 BILTMORE REFRIGERATION SERVICE CONTRACT MAINT/ICE MAKER REPAIR FIRE ST. 8 322.00 23 VARIOUS BRANCATO LANDSCAPING, INC. CONTRACT MAINTAANDSCAPING 35,431.50 24 1010000-313.12-00 BRIA JOHN & FRANCES REFUND REAL ESTATE TRANSFER TAX 824.00 25 1013205422.26-01 BULBMAN MAINT SUPPLIES/BLDGS 43.34 26 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP, MAIM SUPPLIES/EQPT 1,106.56 27 1013205422.24-00 CASE LOTS, INC. HOUSEHOLD SUPPLIES 1,143.85 28 1012101-411.61-00 CAVANAUGH & ASSOCIATES PROF SERV/MEDICAL EVALUATION 7,000.00 29 1012104-411.22-00 CHICAGO COMMUNICATION LLC OPER SUPPLIES 508.58 30 VARIOUS CHICAGO OFFSET WHOLESALE COLOR PRTG VILLAGER NEWSLETTER/AUG 14 7,123.87 31 VARIOUS CHICAGO PARTS & SOUND LLC VEHICLE MAINT SUP 680.14 32 1013201422.22-00 CI WAS FIRST AID &SAFETY OPERSUPPLIES 41.59 33 1011102-401.61.00 CLARK BAIRD SMITH LLP PROF SERV/LEGAL 1,496.25 34 5010000-110.02-00 CLASSY PRODUCTS CREDIT BALANCE REFUND 53.75 35 1010000-313.12-00 CLIFFORD. PATRICIA REFUND REAL ESTATE TRANSFER TAX 484.00 36 1011702407.61-00 CLS BACKGROUND INVESTIGATIONS PROF SERVICES/RECORDS 39.70 37 VARIOUS COMCAST CABLE SERVAGREEMENT/INTERNET&CABLE 132.06 38 1013205-422.64-00 COMED RENTALS 496.13 39 VARIOUS COMED 6111 UTILITIES 7988.77 40 1013202422.65-02 COMED 6112 UTILITIES 1,990.75 41 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 4,543.57 42 1011705-407.55.00 CORUS GROUP LLC SERV AGREEMENT/SOFTWARE 3,320.02 43 2083103421.61-02 COSTAR GROUP INC REAL ESTATE SERVICES 994.02 44 5013302481.56.03 DAVE & JIM'S AUTO BODY, INC. VEHICLE MAIM 94.86 45 1010000-313.12-00 DEBONIS. ANTHONY JR. REFUND REAL ESTATE TRANSFER TAX 506.00 46 5013302-481.26-03 DISPATCH AUTOMOTIVE, INC. VEHICLE MAINT SUP 135.00 67 VARIOUS DYNAMIC HEATING 8 PIPING CO. SERV AGREEMENT/HVAC 4.840.00 48 1013202422.22.00 EARTH, INC. OPER SUPPLIES 350.00 49 3013201460.83-00 EARTHWERKS LAND IMPROVEMENT 150-164 LIONS DRIVE 138,591.00 Fully Reimbursable •' Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 09/2312014 50 VENDOR 1 1011801-406.69 01) iELK GROVE FIRE PROTECTION DISTRICT ANNEXATION ORDINANCE 9,729.78 51 1011101401.69-00 ELK GROVE PARK DIST/ART CENTRE 2014 ART DONATION 500.00 52 101000D-313.12-00 EVANGELISTA, DON & JUDY REFUND REAL ESTATE TRANSFER TAX 600.00 53 2092101-415.43-00 EVERT, CARL JR. ITUITION REIMS FIRE SCIENCE DEGREE 4.237.40 54 1013205422.56.Ot EVERYTHING DIVISION 12 CONTRACT MAINT/BLINDS 250.00 55 1012201-412.34-00 EXCEL GRAPHICS & PROMOTIONS, INC. PRINTING ALARM USER LICENSE 467.10 56 1012201412.31-00 FEDEX IPOSTAGE 48.72 57 1012101-411.18-00 FIREGROUND SUPPLY, INC. JUNIFORMS 2,133.50 58 5013302481.26-02 FLEETPRIDE, INC. MAINT. SUPPLIESIEQPT 14.20 59 6012103482.77-00 FOSTER COACH SALES, INC. 2015 HORTON AMBULANCE 185,334.00 60 1013205422.26-04 FOUNTAIN TECHNOLOGIES LTD MAINT SUPPLIES 1,202.28 61 1013205422.56-02 FOX VALLEY FIRE & SAFETY ICONTRACT MAINT/SPRINKLER 1,401.00 62 VARIOUS FULLER'S CAR WASH OF ELK GROVE IVEHiCLE MAINT 90.00 63 1012102411.26-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAIM SUP 80.72 64 1011801408.61-00 GOVDEALS PROF SERWAUCTION FEES 424.56 65 1013205422.26-01 GRAINGER, INC. MAINT SUPPLIES/BLDGS 27.00 66 VARIOUS GUARDIAN DENTAL PREMIUMS SEPT 14 2,150.37 67 3010000-206.00-00 HALLORAN & YAUCH, INC. RETAINAGE REFUND, IRRIGATION SYSTEM/LYONS DR 3,360.00 68 1012102-411,42-00 HARRIS, LANCE R. FIRE RESCUE INTL CONFERENCE 150.00 69 5013302481.22-00 HD SUPPLY WATERWORKS, LTD OPER SUPPLIES 17,686.20 70 VARIOUS ADS WHITE CAP CONST SUPPLY OPER SUPPLIES 172.80 71 1013202422.56.03 HENDERSON TRUCK EQUIPMENT-ILLINOIS VEHICLE MAINT 11.575.00 72 VARIOUS HOME DEPOT CREDIT SERVICES MID -SUMMER CONCERT, OPER SUPPLIES, MAINT SUPPLIES/BLDGS & EQPT, HOUSEHOLD SUPPLIES, VEHICLE MAINT SUP, SMALL TOOLS, TRAINING EXERCISE SUPPLIES, RENTALS, LION DR. IMPROVEMENT 1,280.79 73 2092101415.43-00 HOPPE, DAVID G FIRE PREVENTION TRAINING 502.50 74 1012201412.42-00 IL ASSOC OF CHIEFS OF POLICE POLICE TRAINING J. NOWACKI 129.00 75 VARIOUS IL PAPER & COPIER CO. SERV AGREEMENT/COPIER 87.49 76 VARIOUS INDEPENDENT STATIONERS, INC. OFFICE SUPPLIES 83.67 77 VARIOUS INTERSTATE BATTERY SYSTEM VEHICLE MAINT SUP, MAINT SUPPLIES/EOPT 1.197.50 78 VARIOUS JAMES DRIVE SAFETY LANE, LLC IVEHICLE MAINT 274.50 79 1013202422.22-00 JC LICHT/EPCO OPER SUPPLIES 834.90 80 1012202412.42-00 JOHNSON, DANIEL INVESTIGATION SEMINAR 76.88 81 1012202-412.42-00 KIESLER POLICE SUPPLY TRAINING AMMUNITION 3,829.60 82 1012201412.55-00 IKUNIUA MINOLTA BUSINESS SOLUTIONS ISERV AGREEMENT/PRINTER 26.40 83 1012105411.26-03 LARRY ROESCH CHRYSLER/JEEP/DODGE IVEHICLE MAINT SUP 76.18 64 1011803408.34-00 LARSEN ENVELOPE CO., INC. PRINTING CFH MAILING 181.40 85 VARIOUS LAUTERBACH & AMEN, LLP PROF SERV/AUDIT 23,000.00 86 1012102-411.26.03 LEACH ENTERPRISES, INC. IVEHICLE MAINT SUP 734.86 87 1012203412.69-00 LEADS ONLINE LLC LEADS ONLINE SOFTWARE 4,37&00 88 1012107411.64-00 LECHNER & SONS RENTALS MATS & UNIFORMS 637.68 89 5013302481.26-02 LESMAN INSTRUMENT CO. MAINT SUPPLIES/EOPT 152.91 90 5010000-110,02-00 U, KUN CREDIT BALANCE REFUND 17.75 91 5010000-110.02-00 LINK, THOMAS FINAL BILL CREDIT REFUND 158.64 E92 1010000-313.12-00 LIZON, WANDA TRUSTEE REFUND REAL ESTATE TRANSFER TAX 234.00 93 501000D-110.02-00 LUBIAK, ADAM FINAL BILL CREDIT REFUND 19.90 94 5010000-110,02-00 LUCKY WAY LOGISTICS, INC. FINAL BILL CREDIT REFUND 67.75 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 09/2312014 ..- 95 VARIOUS LUND INDUSTRIES, INC. VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 1,649.63 96 1013202422.22-00 LURVEY LANDSCAPE SUPPLY OPER SUPPLIES 358,20 97 VARIOUS LYONS PINNER ELECTRIC, INC. SERV AGREEMENT/STREET LIGHTS 21,715.61 98 VARIOUS MC MASTER-CARR SUPPLY CO. VEHICLE MAINT SUP, LION OR LAND IMPROVEMENTS 42.48 99 VARIOUS MEADE ELECTRIC COMPANY, INC. CONTRACT MAINT/EVP REPAIR, SERV AGEERMENT/TRAFFIC LIGHT 403.06 100 1010000-223.13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE AUG 14 291.32 ' 101 1012201.412,73-00 MIDCO, INC. VIDEO RECORDER UPGRADE 28,800.00 102 1013205-422.55-00 MIDWEST LIGHTNING PROTECTION CORP I SERV AGRM/LP INSPECTION 500.00 103 VARIOUS MILLER INDUSTRIAL-DEVON MAINT SUPPLIESIEQPT & BLDGS, SMALL TOOLS, OPER & HOUSEHOLD SUPPLIES 394.25 004 1013205-422.55-00 MIMOSA INTERIOR LANDSCAPE SERV AGREEMENT/PLANTS 377.00 105 VARIOUS MNJ TECHNOLOGIES DIRECT, INC. OFFICE SUPPLIES, MAINT SUPPLIES/BLDGS 414.97 106 VARIOUS MONARCH CAR WASH IVEHICLE MAINT 12.00 107 5010000-110.02-00 MONFORTI, STACY CREDIT BALANCE REFUND 91.12 108 1012202-412.42-00 MOSQUEDA, MIGUEL ILLEGAL SUBSTANCE TRAINING 117.54 109 VARIOUS MUNICIPAL EMERGENCY SERVICES UNIFORMS, OPER SUPPLIES 3,472.65 110 2083103-421.61-00 MUNICIPAL GIS PARTNERS, INC. GIS STAFFING SERVICES 12.272.00 111 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP, SMALL TOOLS 26.46 112 3013201-460,83-00 NAPCO STEEL, INC. LION OR LAND IMPROVEMENTS 345.70 113 501000G-110.02-00 NATURAL FOODS LTD ATTN: RAO FINAL BILL CREDIT REFUND 50.00 114 VARIOUS NCPERS PREMIUMS SEPT14 505.00 115 VARIOUS NICOR GAS UTILITIES 1,187.04 116 5010000-110.02-00 NORFOLK. DEBORAH CREDIT BALANCE REFUND 35.69 117 1012103-411.42-00 NORTHEASTERN IL PUBLIC SAFETY EMS SYMPOSIUM D. HOPPE 60.00 118 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM MEMBER ASSESSMENVOCT 14 52,010.40 119 VARIOUS OFFICE DEPOT CORP SALES OFFICE & OPER SUPPLIES 276.28 120 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 221A2 121 1010000-313.12-00 OLSEN. SOLVEIG REFUND REAL ESTATE TRANSFER TAX 522.00 122 5013302-481.22-00 ORANGE CRUSH, LLC OPER SUPPLIES 424.84 123 1011101-401.69-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/JUN 2014 23,327.64 124 1013201-422.63-01 PARK SUPPLY DIRECT, INC. INSURED REPAIR 235.00 125 1011705-407.61-00 PETERS & ASSOCIATES NETWORK SUPPORT 5.775.00 126 1011803-408.64-00 PITNEY BOWES GLOBAL FINANCIAL SERVICES RENTALS 2,712.00 127 VARIOUS POWELL TREE CARE, INC. NON -ASH TREE REMOVAL, EAB TREE REMOVAL PROGRAM 17.431.91 128 5013304-481.22-00 PRAIRIE MATERIAL SALES, INC. OPER SUPPLIES 863.04 129 1012102-411.69-02 PRAXAIR DISTRIBUTION, INC. TRAINING TOWER/GAS 54.18 130 VARIOUS PROSAFETY OPER & HOUSEHOLD SUPPLIES 493.50 131 5013302-401.56-02 RAY'S WELDING CO. INC. CONTRACT MAINTIWATER TANK 2,200.00 132 VARIOUS REDDY SERVICE, INC. PRINTING EMPLOYEE BUSINESS CARDS 124.20 133 6013202-482.77-00 REGIONAL TRUCK EQUIPMENT LIFTGATE 2.314.00 134 1012102-411.42-00 ROMEOVILLE FIRE ACADEMY FIRE DEPT TRAINING R. PULIDO, D. RYAN, R. DENNA 1,410.00 135 5013303-481.26-03 RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 35.58 136 1011101401.69.00 SCHIAVO, EMIL PHOTOGRAPHY SERVICES 287.50 137 1013202-422.22-00 SCHILLINGER DISTRIBUTION OPER SUPPLIES 97.00 138 5013303.481.26.03 SEWER EQUIPMENT CO. OF AMERICA VEHICLE MAINT SUP 25.92 139 1612107-411.2M SHERWIN WILLIAMS MAINT SUPPLIES/BLDGS 67.18 140 1 1011705-407.73-00 SHI INTERNATIONAL CORP ACROBAT PRO SOFTWARE 266.26 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 0912312014 161 101180}408.69-00 VENDOR SHRED FIRST, INC. MAIL OPENERIREPAIR 169.00 142 5013304-481.22-00 SPECCO INDUSTRIES, INC. OPER SUPPLIES 306.25 143 1011801-408.61-00 SPEER FINANCIAL, INC. I PROF SERV/TAXPAYERS LIST 150.00 144 VARIOUS STARR AUTO -MARINE VEHICLE MAINT 310.00 145 2092101-415.43-00 STECKI, ROBERT C. TUITION REIMS FIRE SCIENCE DEGREE 824.25 146 5013301-481.63-02 STEINER ELECTRIC CO. INSURED REPAIR 103.31 147 1011102-401.61-00 $TORINO RAMELLO & DURKIN PROF SERV/LEGAL 5,840.30 148 1013202-422.56-03 SUBURBAN TOWING & RECOVERY VEHICLE MAINT 225.00 149 1012202-412.42-00 SYVERSON, PAUL D. FIREARMS INSTRUCTOR TRAINING 113.96 150 1012202-412.42.00 TASER INTERNATIONAL, INC. TASER TRAINING 1.733.94 151 VARIOUS THE CARROLL-KELLER GROUP, LTD CUSTOMER SERVICE SKILLS L. LINARES, M. KROL, G. KAPLAN. A. GUZIK 900.00 152 VARIOUS THIRD MILLENNIUM ASSOC., INC. UTILITY BILLS 2.667.88 153 1012202-412.72-00 THORNE ELECTRIC, INC. BIESTERFIELD RD UPGRADE 950.00 154 1012203-412.69-00 TRANS UNION CORPORATION IREPORT SERVICES 52.00 155 5013304-481.22-00 UNDERGROUND PIPE & VALVE CO. OPER SUPPLIES 276.00 156 VARIOUS UNIVERSAL HYDRAULIC SVCS & SALES VEHICLE MAINT SUP 692.23 157 5013302-481.22-00 US PLUMBING & HEATING SUP CO. OPER SUPPLIES 175.50 158 1011803-408.69-00 US POSTAL SERVICE CALLER SERVICE YEARLY FEE 1.112.00 159 1010000-231.01-00 VAZOUEZ, ARNULFO REFUND DEPOSIT RB/254 COTTONWOOD DR 500.00 160 1013101-421.73-00 VICTnRIN.HPARTLANO HP LASER JET PRINTER 1,147.14 161 5010000-110.02-00 VONSCHAUMBURG, DAVID FINAL BILL CREDIT REFUND 45.00 162 5013304-481.22-00 IVULCAN MATERIALS COMPANY OPER SUPPLIES 315.30 163 1012103-411.22-00 WAL-MART OPER SUPPLIES 269.70 164 VARIOUS WAREHOUSE DIRECT OFFICE, OPER & HOUSEHOLD SUPPLIES. IOFFICE CHAIR 807.29 165 1010000.352.00.00 WEBER, WILLIAM IREFUND LOCAL FINE 20.00 166 VARIOUS WENTWORTH TIRE-BENSENVILLE IVEHICLE MAINT SUP 2,237.10 167 VARIOUS WICKSTROM AUTOMOTIVE VEHICLE MAINT SUP 91.22 168 1011102-401,61.00 WILLIAM J. PAYNE PROF SERV/RETAINER SEPT 14 1.500.00 169 1012101-411.18-00 WS DARLEY & CO. UNIFORMS 235.34 170 VARIOUS XEROX CORPORATION DALLAS,TX SERV AGREEMENT/COPIER 405.60 171 5013302-481.22-00 ZEBELL WATER SVC PRODUCTS OPER SUPPLIES 22.27 1,466 064.14 Fully Reimbursable Partially Reimbursable VE Y, CP c 09/lS/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Recommendation to award a contract for Tank Top Upgrades to the Landmeier underground storage tanks. BACKGROUND: During replacement of tank monitoring equipment at the Landmeier Public Works Facility (600 Landmeier Road) the contractor discovered a number of issues that that require repair prior to continuing the tank monitoring installation project. In order to perform those repairs, concrete must be removed and replaced afterwards. While the concrete is removed, it makes sense to replace several other components that are indicating potential problems in the near future. The contractor is willing to work with the Village to decrease the costs associated with this project by allowing Village staff to perform portions of this work using equipment the Village owns. This work includes replacement of spill buckets, manholes, risers, gaskets and conduit repairs. Accurate Tank Construction, Inc. of North Aurora is the construction division of Accurate Tank Technologies. Accurate Tank is the Village's underground storage tank contractor and satisfactorily performed similar tank top upgrades and repairs in June of 2013 at the Biesterfield Public Works Facility. These repairs and upgrades were not budgeted for, but funds are available for this purpose. APPROVALS: Bernholdt, Scott Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Pagel of 2 ORDINANCE NO. AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO CENTI ILLINOIS TO PERMIT A RELIGIOUS INSTITUTION ON THE PROPERTY LOCATED AT 1550 HIGGINS ROAD IN ELK GROVE VILLAGE. ILLINOIS WHEREAS, the Plan Commission of the Village of Elk Grove Village, at a Public Hearing duly called and held according to law, considered the question of granting a Special Use Permit to CENTI Illinois to permit a religious institution as a Special Use on property located at 1550 Higgins Road; and WHEREAS, The Mayor and Board of Trustees of the Village of Elk Grove Village, after considering the recommendation and finding of said Plan Commission find and believe it to be in the best interest of the Village that said Special Use Permit be granted as requested. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That there is hereby granted a Special Use Permit to CENTI Illinois to permit a religious institution as a Special Use on property located at 1550 Higgins Road, Elk Grove Village. Section 2: That this ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk f id5jw, 1, i'it Imj n:-Rn:oiou:I t,L GgONE V 7 � 09/12/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David T. Preissig, P.E., Deputy Director of Infrastructure SUBJECT: 2014 BULK ROCK SALT PURCHASE THROUGH THE ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES CONTRACT BACKGROUND: The Village Board on March 25, 2014, approved a requisition through the Illinois Department of Central Management Services (CMS) Joint Purchasing Program to renew the prior year's contract and procure 3,360 tons of bulk rock salt with the option to order an additional 20 percent, or 670 tons, if necessary. CMS renewal contracts for bulk rock salt for the 2014/2015 winter season allowed a maximum price increase of five percent (5%) above last year's favorable bid prices. The Village recently received confirmation of its renewal with Cargill Incorporated Salt Division, North Olmsted, OH at a unit price of $56.76 per ton, compared to last year's price of $54.06 per ton. The Village's rock salt minimum purchase requirement in the CMS contract is 3,360 tons. The CMS rock salt contract allows the purchase of an additional 20 percent, or 670 tons, if necessary. The minimum purchase under this contract with the additional 20 percent, provides a total of 4,030 tons of bulk rock salt. On August 19, 2014, the Village Board awarded a purchase contract to Compass Minerals/North American Salt Company for 2,200 tons of salt. This additional contract is intended to supplement the CMS renewal contract. The combined tonnage from these contracts with our current stockpile of 700 tons will provide sufficient salt for an above - average season. We have the capacity to store any excess salt in the Oakton facility. I recommend awarding the contract to Cargill Incorporated Salt Division, North Olmsted, OH, for the purchase of 4,030 tons of rock salt. The obligated contract purchase of 3,360 tons of rock salt is $190,714. The total available for purchase under this contract is 4,030 tons of rock salt and will not exceed $228,743. Adequate funds are budgeted in the Corporate Account 101-3202-422-2200 for the total available purchase of rock salt. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. Page 1 of 2 APPROVALS: Preissig, David Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 09/12/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Michael O'Hara, Fleet Services Administrator SUBJECT: PURCHASE CONTRACT FOR REPLACEMENT OF UNIT 801 WITH 2O15 FORD EXPEDITION BACKGROUND: The Public Works Department budgeted to replace Unit 801, a 17 year old Chevrolet Suburban with over 97,000 miles. The 2015 Ford Expedition is available from Landmark Ford through the Illinois Department of Central Management Services (CMS) Joint Purchasing Contract at a cost of $29,163. Adequate funds are budgeted and available in Water & Sewer Fund Account 501- 3301-481-7700 for this purchase. 1 respectfully request your concurrence with this recommendation with subsequent forwarding to the Village Board for consideration. APPROVALS: Southey, Brian Preissig, David Sammarco, Vito Bernholdt, Scott Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Approved Approved Final Approval Page 1 of.1 ORDINANCE NO. AN ORDINANCE AMENDING SECTION 6-3-114-B OF THE ELK GROVE VILLAGE CODE PERTAINING TO POLICE OFFICER ELIGIBILITY FOR REVIEW OF RED LIGHT TRAFFIC CONTROL VIOLATIONS WHEREAS, Elk Grove Village is an Illinois Home Rule Municipality and is authorized to enact certain legislation pertaining to its government affairs; and WHEREAS, Section 6-3-11-4-B currently requires a current or retired Elk Grove Village Police Officer to review red light traffic control violations; and WHEREAS, upon recommendation of the Police Department, the Corporate Authorities find that amending said sections to permit the review by a retired officer from municipalities other than Elk Grove in addition to retired Elk Grove Officers provides greater flexibility in the review process. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Section 6-3-11-4-13 of the Elk Grove Village Code be amended by deleting the word "Village" after the word "retired" in both places in the first sentence of said section so that said sentence reads, in part, as follows: "A notice of violation associated with an automated traffic law violation shall require a review of the associated recorded image by a Village Police Officer or retired Police Officer or by the traffic compliance administrator, if the traffic compliance administrator is a Village Police Officer or retired Police Officer..." Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ORDINANCE NO. AN ORDINANCE AMENDING SECTION 6-4-7-A OF THE ELK GROVE VILLAGE CODE BY REDUCING THE SPEED LIMIT ON WESTERFIELD ROAD BETWEEN ARLINGTON HEIGHTS ROAD AND ROHLWING ROAD FROM FORTY (40) MILES PER HOUR TO THIRTY-FIVE (35) MILES PER HOUR NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Section 6-4-7-A of the Elk Grove Village Code be and the same is hereby amended by reducing the speed limit on Biesterfield Road between Arlington Heights Road and Rohlwing Road from forty (40) miles per hour to thirty-five (35) miles per hour. Section 2: Any person violating any of the provisions of this Ordinance shall be fined not less than twenty five dollars ($25.00) nor more than five hundred dollars ($500.00) for each offense. Section 3: The Village Clerk is hereby directed to publish this Ordinance in pamphlet form. Section 4: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk n ,, 14 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 6-4-1-B AND 6-4-5-2 OF THE ELK GROVE VILLAGE CODE AS THEY RELATE TO PARKING LOT EXIT TURNS AND PARKING AT RUPLEY SCHOOL NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Section 6-4-5-2 be amended by adding thereto a new paragraph which shall read as follows: C. It shall be unlawful for any person to park any automobile or other vehicle between the hours of eight thirty (8:30) a.m. and nine thirty (9:30) a.m. and three thirty (3:30) p.m. and four o'clock (4:00) p.m., Monday through Friday, on days when school is in session, on streets and parts of streets named herein: Crest Avenue on the East side between Ridgewood Avenue and 100' east of Woodcrest. Section 2: That Section 6-4-5-2-13 be amended to read as follows: It shall be unlawful for any person to park any vehicle except for a maximum of fifteen (15) minutes for the purpose of dropping off or picking up school children between 8:00 a.m. and 4:00 p.m. Monday through Friday, on days when school is in session on the following streets or parts of streets: Westview Drive, on the east side between Clearmont and the property line for the residence at 1051 Westview Drive. Crest Avenue, on the west side between Ridgewood Avenue and 220' north of Ridgewood. Section 3: That Section 6-4-1-B No Left Turn be amended by adding thereto the following: 9. No operator of any motor vehicle shall make a left had turn from the south exit of the Rupley School parking lot onto Crest Avenue. Section 4: Any person violating any of the provisions of this Ordinance shall be subject to a fine of not less than twenty-five dollars ($25.00) nor more than five hundred dollars ($500.00) for each offense. Section 5: The Village Clerk is hereby directed to publish this Ordinance in pamphlet form. Section 6: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk n,ri's l: c.,c4rok ORDINANCE NO. _ AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE (POLICE OFFICER -POLICE DEPARTMENT AND PUBLIC WORKS FOREMAN -PUBLIC WORKS DEPARTMENT.) NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the Position Classification and Salary Plan of the Village of Elk Grove Village be and the same is hereby amended to read as follows: Permanent Authorized Positions Delete Add Police Department Current Full -Time Full -Time September 22 2014 Police Officer 72 0 4 76* *Four authorized temporary positions will terminate with anticipated retirements. Delete Add Public Works Dept. (W/S) Current Full -Time Full -Time September 23 2014 Public Works Foreman (Water/Sewer) 3* *One authorized temporary position will terminate with an anticipated retirement. Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk VILLAGE OF ELK GROVE VILLAGE AUTHORIZED POSITION LIST SEPTEMBER 23, 2014 DEPARTMENT AUTHORIZED STATUS AUTHORIZED STATUS CHANGE POSITION May 1, 2013 May 1, 2014 September 22, 2014 FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME POLICE DEPARTMENT Police Chief _ 1 0 1 0 1 0 Deputy Chief 2 0 2 0 2 0 Commander 3 0 3 0 3 0 Sergeant 13 0 13 0 13 0 Police Officer 68 0 72 0 76' 0 Social Worker 1 0 1 0 1 0 Records Supervisor 1 1 0 1 1 0 1 0 Assistant to the Police Chief 1 0 1 0 1 0 Ordinance Control Clerk 1 0 0 0 0 0 Clerk/Receptionist 0 3 0 3 0 3 Word Processing Operator 0 5 0 5 0 5 Senior Clerk 6 0 2 0 2 0 Secretary 1 0 I 1 0 1 0 Crossing Guards 0 11 0 11 0 11 Training Coordinator 1 0 1 0 1 0 Public Service Officer 4 1 0 4 0 4 0 Community Services Coordinator 1 0 1 0 1 0 Police Services Coordinator D 0 1 0 1 0 Police Records Technician 0 0 5 0 5 0 sub -total 104 19 109 19 113' 19 'Four authorized temporary posidons will terminate with antici ated retirements. AGENDA: SEPTEMBER 23, 2014 VILLAGE OF ELK GROVE VILLAGE AUTHORIZED POSITION LIST SEPTEMBER 23, 2014 DEPARTMENT AUTHORIZED STATUS AUTHORIZED STATUS CHANGE POSITION May 1, 2013 May 1, 2014 September 23, 2014 FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME PUBLIC WORKS (WATER/SEWER) Utility Foreman 1 0 1 0 1 0 Public Works Foreman 2 0 2 0 3' 0 Maintenance Worker 11 0 11 0 11 0 Utility System Operator 3 0 3 0 3 0 Deputy Director of Operations 1 0 1 0 1 1 0 Seasonal 0 1 0 1 0 1 sub -total 18 1 1 18 1 19' 0 'One authorized temporary position will terminate with an upcoming retirement AGENDA: SEPTEMBER 23, 2014 VILLAGE OF ELK GROVE VILLAGE AUTHORIZED POSITION LIST SEPTEMBER 23, 2014 DEPARTMENT AUTHORIZED STATUS AUTHORIZED STATUS CHANGE POSITION May 1, 2013 May 1, 2014 September 22, 2014 FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME ORGANIZATION TOTAL VILLAGE MAYOR 1 7 1 7 1 7 VILLAGE MANAGER 12 1 16 1 16 1 VILLAGE CLERK 2 0 2 0 2 0 FIRE DEPARTMENT 100 5 100 v 4 100 4 POLICE DEPARTMENT 104 19 109 19 113' 19 COMMUNITY DEVELOPMENT 16 1 4 17 4 17 4 FINANCE 19 3 15 4 15 4 PUBLIC WORKS CORPORATE 38 24 38 22 38 22 PW WATER/SEWER 18 1 18 1 19' 1 TOTAL 310 64 t 316 62 321" 1 62 AGENDA: SEPTEMBER 23, 2014 RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF COOK ON BEHALF OF THE COOK COUNTY SHERIFF AND THE VILLAGE OF ELK GROVE VILLAGE NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF COOK ON BEHALF OF THE COOK COUNTY SHERIFF AND THE VILLAGE OF ELK GROVE VILLAGE a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk .AgwemcntSWAP 09/12/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: David T. Preissig, P.E., Deputy Director of Infrastructure SUBJECT: INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY FOR THE SHERIFF'S WORK ALTERNATIVE PROGRAM BACKGROUND: The Cook County Sheriffs Office administers the Sheriffs Work Alternative Program (SWAP). SWAP is available to non-violent offenders charged with DUI and other misdemeanor crimes who "swap" jail time for a community service sentence. Under the supervision of sheriffs deputies, SWAP crews can be scheduled to provide a variety of services. The Village of Elk Grove Department of Public Works has utilized SWAP routinely and extensively in the past several years to clean up roadsides in the Village, wash down the bus shelters in the business park, enhance landscape beds, and pull weeds around other Village facilities. SWAP crews are typically 12 to 16 adults with one supervising sheriffs deputy. Last year, the County implemented an administrative fee for this program. An intergovernmental agreement is required to receive SWAP services. An administrative fee is charged based on a pre -scheduled number of service days. The Department of Public Works requests eighteen (18) services days in this year's agreement at a total cost of $2,000. I respectfully recommend approval of a Resolution authorizing an Intergovernmental Agreement with the Cook County Sheriffs Office in the amount of $2,000. Adequate funds are available in the Account 101-3202-422.58-00. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. Pagel of 2 APPROVALS: Preissig, David Keegan, Judy Roan, Matthew ATTACHMENTS: 1. INTERGOVERMENTAL AGREEMENT 2. Resolution Created/Initiated Approved Final Approval Page 2 of 2 INTERGOVERMENTAL AGREEMENT BETWEEN THE COUNTY OF COOK ON BEHALF OF THE COOK COUNTY SHERIFF AND THE VILLAGE OF ELK GROVE VILLAGE This Intergovernmental Agreement ("IGA") is entered into by and between the County of Cook ("County") on behalf of the Cook County Sheriff ("Sheriff') and the Village of Elk Grove Village, ("Municipality") (and collectively, the "Parties") pursuant to authority granted by the Illinois Constitution of 1970, Article VII, Section 10 and the Intergovernmental Cooperation Act, 5 ILCS 220. I. RECITALS WHEREAS, the Sheriff administers the Sheriffs Work Alternative Program ("SWAP") for offenders so sentenced and is responsible for assigning SWAP offenders duties to carry out their sentences; and WHEREAS, municipalities in Cook County have availed themselves of SWAP services, such as grounds cleanup, at no cost in the past; and WHEREAS, the services provided by SWAP represent a significant cost savings to the Municipality; and WHEREAS, the Sheriff and the Municipality seek to enter into a low-cost agreement wherein SWAP offenders would continue to provide service to the Municipality; and WHEREAS, the provisions of Article VII, Section 10 of the 1970 Illinois Constitution authorize and encourage units of local government to contract amongst themselves; and WHEREAS, the provisions of the Intergovernmental Cooperation Act, (5 ILCS 220/1 et seq.), authorize and encourage intergovernmental cooperation; and WHEREAS, the revenue produced under this IGA will benefit the County of Cook and the Cook County Sheriffs Office; and NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, the Parties agree as follows: II. INCORPORATION OFRECITALS The recitals set forth above are incorporated herein as though fully set forth. III. TERM AND TERMINATION The term of this IGA shall be November 1, 2014 and end October 31, 2015; with the option of renewing for a subsequent one (1) year period. Either Sheriff or Municipality may request a renewal within sixty (60) days of the end of this Agreement period. The Agreement shall be effective when executed by County and Municipality. Either County or Municipality may terminate this IGA at any time upon thirty (30) written notice to the Sheriff. IV. SERVICES A. Provision of Services and Costs SWAP shall provide: Twelve (12) days of service at an annual cost of $1,000. (One Thousand Dollars), with any additional days at a cost of $300. (Three Hundred Dollars) per day. This Plan shall be referred to as "Plan A." X Eighteen (18) days of service at an annual cost of $2,000. (Two Thousand Dollars), with any additional days at a cost of $200. (Two Hundred Dollars) per day. This Plan shall be referred to as "Plan B." Thirty (30) days of service at an annual cost of $5,000. (Five Thousand Dollars), with any additional days at a cost of $100. (One Hundred Dollars) per day. This Plan shall be referred to as "Plan C." "Annual" shall be defined as a 365-day period commencing upon execution of this IGA. A day of service shall be defined 5 hours of work on site and a half- hour lunch break. B. Manner of Requesting Services Upon full payment of the costs agreed to in Section A, Municipality shall request in writing its allotted days or a portion thereof no less than 15 days before a given requested day. C. Inclement Weather and Emergencies In the event of inclement weather or SWAP's inability to provide service on an allotted day, such day shall be replaced by a substitute day at no additional cost to Municipality. D. Security Sworn Cook County Sheriffs officers will maintain the security of SWAP crews at all times. No employee of Municipality shall have the ability to direct or supervise SWAP participants in any manner. E. S.W.A.P. Hours S.W.A.P. offenders report to and remain under the custody, care and control of the Sheriff between the hours of 7 a.m. and 2:30 p.m. seven days per week, with the exception of County holidays. S.W.A.P. offenders are entitled to one half- hour lunch break per shift. F. Provisions Municipality agrees to provide the following: i.) Washroom facilities; ii.) Drinking water; iii.) All tools or implements as needed to complete the daily assignment. V. WARRANTIES Both Parties warrant that they have the legal authority to enter into this IGA and to bind themselves to its terms. The Cook County Board of Commissioners authorized the Sheriff of Cook County to enter into and execute this IGA on behalf of the County as evidenced by the Board Approval Letter attached hereto as Exhibit A. VI. INVOICING The Cook County Sheriffs Office will invoice the Municipality in the amount indicated in Section A, above, upon execution of this IGA, representing the annual charge for services. Additional days will be invoiced in accordance with Section A. VII. INDEMNIFICATION Municipality covenants and agrees to indemnify and hold harmless the County and the Sheriff and their Commissioners, officials, employees, agents and representatives, and their respective heirs, successors and assigns, from and against any and all costs, expenses, attorney's fees, losses, damages and liabilities incurred or suffered directly or indirectly from or attributable to any claims arising out of or incident to the performance or nonperformance of this IGA by the Municipality, or the acts or omissions of the officers, agents, employees, contractors, subcontractors, licensees or invitees of the Municipality. Vill. GENERAL PROVISIONS A. Compliance with Laws. The Parties shall at all times observe and comply with all applicable federal, state and local laws, statutes, ordinances, rules, regulations, codes and executive orders, now existing or hereinafter in effect, which may in any manner affect the performance of this IGA. B. Dispute Resolution. In the event of a dispute between the Municipal and the Sheriff concerning this IGA, each shall designate a representative who shall meet to resolve the dispute. If the designated representatives fail to resolve the dispute, then the Sheriffs General Counsel and the counsel for the Municipality are responsible for promptly resolving the dispute in good faith and in a cooperative manner. C. Counterparts. This IGA may be executed in any number of counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute a single, integrated instrument. D. Governing Law and Venue. This IGA shall be governed by and construed in accordance with the laws of the State of Illinois, without regard to the principles of conflicts of law thereof. If there is a lawsuit under this IGA, each party hereto agrees to the original jurisdiction of those courts located within the County of Cook, State of Illinois, with regard to any controversy arising out of, relating to, or in any way concerning the execution or performance of this IGA. E. Entire IGA; Modification. This IGA constitutes the entire IGA between the parties with respect to the subject matter hereof and supersedes any prior IGAs, negotiations and discussions. This IGA may not be modified or amended in any manner without the prior written consent of the parties hereto. No term of this IGA may be waived or discharged orally or by any course of dealing, but only by an instrument in writing signed by the party benefited by such term. F. Severability. If any term of this IGA or any application thereof is held invalid or unenforceable, the remainder of this IGA shall be construed as if such invalid part were never included herein and this IGA shall be and remain valid and enforceable to the fullest extent permitted by law. G. Conflicts. This IGA shall not be legally binding if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq. H. Governmental Immunity. Notwithstanding anything to the contrary set forth elsewhere in this IGA, neither the County nor the Municipality has, and in no event shall either of them be construed to have, waived any rights or defenses of governmental immunity that it may have with respect to any matters arising out of this IGA or performance hereunder. I. Cooperation with Inspector General. Persons or businesses seeking County contracts are required to abide by all of the applicable provisions of the Office of the Independent Inspector General Ordinance (Section 2-281 et. seq. of the Cook County Code of Ordinances). Failure to cooperate as required may result in monetary and/or other penalties. Contractors, subcontractors, licensees, grantees or persons or businesses who have a County contract, grant, license, or certification of eligibility for County contracts shall abide by all of the applicable provisions of the Office of the Independent Inspector General Ordinance. Failure to cooperate as required may result in monetary and/or other penalties. J. Force Majeure. Neither the County nor the Municipality shall be liable for failing to fulfill any obligation under this IGA to the extent any such failure is caused by any event beyond such party's control and which event is not caused by such party's fault or negligence. Such events shall include but not be limited to acts of God, acts of war, fires, lightning, Floods, epidemics or riots. K. Notices. Unless otherwise specified, any notice, demand or request required under this IGA must be given in writing at the addresses set forth below by any of the following means: personal service, overnight courier or first class mail. If to the County Thomas J. Dart, Sheriff ATTN: Sean Heffernan, General Counsel Richard J. Daley Center 50 W. Washington, Rm. 704 Chicago, Illinois 60602 If to the Municipality: SIGNATURE PAGE FOLLOWS IN WITNESS WHEREOF, this IGA is hereby executed on behalf of the Parties through their authorized representatives as set forth below: COOK COUNTY, ILLINOIS: The undersigned, on behalf of the County of Cook, Illinois, a body politic and corporate of the State of Illinois, hereby accepts the foregoing Intergovernmental Agreement: Date: Toni Preckwinkle, President Cook County Board of Commissioners Attest: Secretary Date: Thomas J. Dart, Sheriff of Cook County MUNICIPALITY: Date: Print Name and Title: APPROVED AS TO FORM: Date: Cook County Assistant State's Attorney RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — DISPENSING ORGANIZATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND FLORAMEDEX, LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT DISPENSING ORGANIZATION a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Agree mend LAB1Dispensaries RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — CULTIVATION FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND FLORAMEDEX, LLC NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT CULTIVATION FACILITY a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of ATTEST: Judith M. Keegan, Village Clerk A greem a ntCull ix -at ion 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING AGREEMENT — CULTIVATION FACILITY BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND VETERAN DISTRIBUTION COMPANY NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: DEVELOPMENT AND OPERATING AGREEMENT CULTIVATION FACILITY a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk .4 greementC ul i i vution C. AGENDA REGULAR VILLAGE BOARD MEETING October 14, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Jay Catanus, Northwest Filipino Baptist Church) 3. APPROVAL OF MINUTES OF September 23, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: September 30, 2014 $ 703,936.54 October 14, 2014 $1,016,248.49 6. CONSENT AGENDA a. Consideration to hold the Regular Village Board Meetings at 7:00 p.m. in 2015 on the second and fourth Tuesday of the month with the following exceptions: • March - add March 17, 2015 Budget Meeting for budget purposes at 6:00 p.m.; • June - hold one Regular Village Board Meeting to convene on June 16, 2015; • July - hold one Regular Village Board Meeting to convene at 5:00 p.m. on July 14, 2015; • August - hold one Regular Village Board Meeting to convene on August 18, 2015; • November - hold one Regular Village Board Meeting to convene on November 17, 2015; and • December - hold one Regular Village Board Meeting to convene on December 15, 2015. (Start times may be adjusted due to elections or special events such as the Mid -Summer Classics Concert Series as shown on the attached proposed schedule. (This schedule follows the past practice of the Village Board to hold only one meeting during the months of June, July, August, November and December.) b. Consideration of a request (attached) from Saint Julian Eymard Church, located at 601 Biesterfield Road, to waive building permit fees in the amount of $248 for the replacement of their flat roof. Pagel of 5 (It has been past practice of the Village Board to grant fee waivers for churches and non- profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) c. Consideration of a request (attached) from St. Nicholas Episcopal Church, located at 1072 Ridge Avenue, to waive building permit fees in the amount of $605 for the energy improvement project. (It has been past practice of the Village Board to grant fee waivers for churches and non- profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) d. Consideration of a request (attached) from the Children's Advocacy Center of Northwest Cook County for payment of dues in the amount of $4,000. (The Children's Advocacy Center assists and supports children and families that have been victimized by sexual abuse. The Center works in conjunction with law enforcement agencies to provide technical assistance. (The Police Department has used this service in the past and finds it to be beneficial to the Village. During the 2014 calendar year, the Police Department utilized 52 hours of service and served seven (7) victims and families. (A report from the Chief of Police, recommending approval, is attached.) e. Consideration of a request to award a purchase contract to Currie Motors of Frankfort, IL in an amount not to exceed $92,595 for the purchase of three (3) Ford Utility Police Interceptors from the Police/Licensed Vehicle & Capital Replacement Funds. (The Police Department is replacing one (1) nine -year -old detective unit and two patrol units approaching 125,000 miles. (The Ford Utility Police Interceptors with Police Packages are available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder, Currie Motors of Frankfort, IL. (Adequate funds are budgeted in the Police/Licensed Vehicle and Capital Replacement Fund. (A report from the Police Chief, recommending approval, is attached.) f. Consideration of a sign variation per Village Code Section 8-4-3-2 C I for a free standing sign for RoccoVino's Italian Restaurant located at 1085 Nerge Road. (A variation is necessary to allow a free standing sign in other than a shopping center along Nerge Road. (The proposed identification sign will have twenty-five (25) square feet of sign area per side and be mounted at a height of fourteen and one-half feet (14.5'). (A report from the Director of Community Development, recommending approval, is attached.) Page 2 of 5 g. Consideration to adopt Resolution No. 44-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terns of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 360 Bennett Road. (The Law Offices of Sarnoff & Baccash, on behalf of 360 Property LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 360 Bennett Road. (The Applicant intends on purchasing the building and leasing it to a related entity called SRC Electric LLC for their business operations consisting of light assembly, warehousing, and distribution of electrical supplies. (The subject property consists of an approximately 5,000 square foot building. (The building has been 100% vacant since April of 2014. (The Applicant has allotted approximately $50,000 to rehabilitate the building for their use. (Rehabilitation will include: the demolition and repair of the driveway apron per Village specifications at $17,895; landscaping at $850; installation of a stainless steel awning & canopy at $25,800; refurbish storefront at $2,400, and refurbish electrical at $3,000 for a total of $49,945. (SRC currently leases approximately 2,000 square feet in Chicago and due to business expansion intends to relocate its entire operation to Elk Grove Village. (This includes bringing all twelve full time jobs to the Village and adding an additional three to four full time jobs in the future. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial re -utilization of abandoned buildings. (The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. (Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) Consideration to adopt Resolution No. 45-14 (attached) authorizing and directing the conveyance of certain property located in Elk Grove Village to the Elk Grove Village Park District. Page 3 of 5 (Adoption of this Resolution transfers the ownership of the former Fire Administration property to the Elk Grove Park District.) i. Consideration to adopt Resolution No. 46-14 (attached) authorizing the Mayor to execute an agreement between the Village of Elk Grove Village and the Metropolitan Alliance of Police Elk Grove Village Chapter #141. (Adoption of this Resolution will extend the existing labor agreement through April 30, 2018.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. AIRPORT UPDATE Page 4 of 5 22. PLAN COMMISSION - Village Manager Rummel a. PC Docket 14-3 - Public Hearing to consider a request from 2nd Gen-Biesterfield Inc. to rezone the property located at 50 Biesterfield Road from B-2 General Business to B-3 Business District (Automotive). (PH 9-24-2014) 23. ZONING BOARD OF APPEALS - Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 5 of 5 Village of Elk Grove Accounts Payable Month -End Warrant 09/30/2014 1 VARIOUS VENDOR NAME BENISTAR/HARTFORD-6795 DESCRIPTIONS IPREMIUMS DESC 2 OCT 14 AMOUNT 16,771.35 2 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS AUG 14 387,627.81 3 1013101-421,77-00 BREDEMANN FORD IN GLENVIEW 2015 FORD TAURUS 19,280.00 4 VARIOUS CALL ONE TELEPHONE/REGULAR 1,906.23 5 1011101401.69-00 COMCAST CABLE SECURITY MONITORING SVC 39.95 6 VARIOUS COMED AN EXELON COMPANY TRANSFORMER/LIONS DRIVE, DEVON SAN SEWER VFW -RIDGE 21,326.31 7 2101704-407.69-07 E-VERGENT.COM, LLC T-1 LINES 279.00 8 1010000-154.00-00 FIRSTAMERICAN TITLE INSURANCE CO. REFUND 10.00 9 VARIOUS FORT DEARBORN LIFE INSURANCE CO LIFE INSURANCE PREMIUM SEPT 14 8,355.78 •' 10 VARIOUS GARY R WEBER ASSOCIATES, INC. BUSINESS PARK, BIESTERFIELD/WELLINGTON 8.148.00 11 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS OCT 14 121.698.99 ^ 12 1012105-411,42-00 IL FIRE SAFETY ALLIANCE IFSA FIRE PREVENTION TRAINING 10 STAFF MEMBERS 400.00 13 1012201-412.69-00 ILLINOIS SECRETARY OF STATE LICENSE PLATES RENEWAL 202.00 14 VARIOUS INTL UNION OF OPER ENGRS-ADMIN UNION DUES SEPT 14 3,571,10 ' 15 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES SEPT 14 823.90 ' 16 1011702407,42-00 IPELRA IPELRA ANNUAL CONFERENCE M. JIN 300.00 17 VARIOUS JPMORGAN CHASEIPROCUREMENT CARD PROC CARD/SEE ATTACHED 39,895.92 18 1011702-407.61-00 M.KRIKORIAN,OFFICIAL COURT REPORTER PROF SERWCOURT REPORTING 42.30 19 1010000-223,07-00 METRO ALLIANCE OF POLICE UNION DUES SEPT 14 2,071.28 ' 20 1011803408,31-00 POSTMASTER CAROL STREAM PI-1740 POSTAGE 5,000.00 21 5010000-110.02-00 RELIABLE TIRE COMPANY UB CR REFUND -FINALS 197.20 22 VARIOUS SYMETRA PREMIUMS SEPT14 59,965.90 23 VARIOUS VISION SERVICE PLAN(IL) PREMIUMS OCT 14 6,023.52 ^ 703,936.54 ' Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 0815/2014 through 09/04/2014 (Aug 2014) ACCOUNTS PAYABLE 4946 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 157.82 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 154.85 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 10.21 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 60.00 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 220.66 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 859.14 D AND B AUTO GLASS, INC 7531 AUTOMOTIVE BODY REPAIR SHOPS 195.00 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 482.51 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 1852.33 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 84.85 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 13512.50 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 2825.00 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 23.91 $20.248.78 CATHERINE MIARNOWSK 7145 CENTER FOR PUBLIC SAFETY 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 116.95 ROCKBOTTOMS 5941 SPORTING GOODS STORE 93.95 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 SIMULAIDS, INC. 5984 CATALOG MERCHANT 731.75 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 AMAZON MKTPLACE PMTS 6042 BOOKSTORES 123.89 PAYPAL'ISGINFRASYS 5946 CAMERA AND PHOTOGRAPHIC SUPPLY STORES 421.00 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 $1,928.28 DEBBIE WEBER 9046 AMH HINS HOSP CLASS 6062 HOSPITALS 30.00 AMH HINS HOSP CLASS 8062 HOSPITALS 30.00 AMH HINS HOSP CLASS 8062 HOSPITALS 30.00 AMH HINS HOSP CLASS 8062 HOSPITALS 30.00 AMH HINS HOSP CLASS 8062 HOSPITALS 30.00 PARAMEDIC INITIAL LIC. 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIE 61.75 $211.75 ED MAY 7704 SOLARWINDS 5734 COMPUTER SOFTWARE STORES 456.00 WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT 7.97 $463.97 ENGINEERING DEPARTMENT 9450 THE HOME DEPOT#6701 5200 HOME SUPPLY WAREHOUSE STORES 29.97 BHFX #10 - 7338 QUICK COPY AND REPRODUCTION SERVICES 118.80 ZIEBELL WATER SERVI 5251 HARDWARE STORES 23.00 SHERATON SAN DIEGO MAR 3503 SHERATON HOTELS 1007.50 AMERICAN 00102713350270 3001 AMERICAN AIRLINES 25.00 LOT E 7523 AUTOMOBILE PARKING LOTS AND GARAGES 94.00 $1,298.27 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 08/5/2014 through 0910412014 (Aug 2014] JOSHUA M. GRODZIN 3637 REDDY SERVICE 2741 MISCELLANEOUS PUBLISHING AND PRINTING 897.72 BENCHMARK IMAGING 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) - 141.70 TOOLINGMFG ASSN 8641 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 125.00 J.D. GRAPHIC CO INC 2741 MISCELLANEOUS PUBLISHING AND PRINTING 304.83 INFUSIONSOFT 7392 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 199.00 SURVEYMONKEY.COM 5968 CONTINUITY/SUBSCRIPTION MERCHANT 228.00 $1,896.25 JUDY KEEGAN 4162 HRM USA 8004038285 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 200.00 BLOOMING FLOWERS INC 5992 FLORISTS 84.95 $284.95 LANCE HARRIS 5541 QUICK CONNECT 20251013 5814 FAST FOOD RESTAURANTS 22.06 $22.06 LORRIE MURPHY 8947 MARINO'S PIZZERIA 5814 FAST FOOD RESTAURANTS 139.75 JEWEL#3306 5411 GROCERY STORES, SUPERMARKETS 25.27 GET SMART PRODUCTS 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 30.15 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPIN- 2.57 $197.74 MAGGIE JABLONSK 3445 OFFICE MAX 5943 STATIONERY, OFFICE SUPPLY 25.07 $25.07 MATTHEW ROAN 7129 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPIN- 4.15 IPASSAUTOREPLENISH #5 4784 TOLLAND BRIDGE FEES 40.00 $44.15 MICHAEL KRCIK 3533 TOTALLY CHOCOLATE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) -91.25 TOTALLY CHOCOLATE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) -91.25 -$182.50 MICHAEL P OHARP 7559 WELLSAW 5085 INDUSTRIAL SUPPLIES 66.43 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 15.00 $81.43 MIKE RATLIFF 6428 DNH'GODADDY.COM 4816 COMPUTER NETWORWINFORMATION SERVICES 359.97 $359.97 POLICE DEPT FIELD SVCS 1 1708 ALL SPEC 5085 INDUSTRIAL SUPPLIES 37.26 BEST WESTERN 3502 BEST WESTERN HOTELS -52.50 BEST WESTERN 3502 BEST WESTERN HOTELS 52.50 VOHNE LICHE KENNELS INC 7299 MISCELLANEOUS PERSONAL SERVICES 490.00 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 0815/2014 through 09/04/2014 (Aug 20141 AMAZON.COM 5942 BOOKSTORES 77_g5 DESERT SNOW, LLC 2741 MISCELLANEOUS PUBLISHING AND PRINTING 590.00 HOBBY -LOBBY #0225 5945 HOBBY, TOY, AND GAME SHOPS 19.98 DESERTSNOW.COM 7392 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 590.00 RAY O HERRON CO INC 5941 SPORTING GOODS STORE 159.75 $1,964.94 POLICE DEPT FIELD SVCS 2 6041 MARSEILLES TRAINING CE 8999 PROFESSIONAL SERVICES 114.00 JAROSCH BAKERY, INC.# 5462 BAKERIES 35.04 4IMPRINT 5969 OTHER DIRECT MARKETERS 741,64 $890.68 POLICE DEPT FIELD SVCS 3 4227 CALEA INC. 8699 MEMBERSHIP ORGANIZATIONS 630.00 GALLAHAN TRAVEL PLAQPS 5542 AUTOMATED FUEL DISPENSERS 32.46 BEST WESTERN 3502 BEST WESTERN HOTELS 393.75 GALLAHAN TRAVEL PLAQPS 5542 AUTOMATED FUEL DISPENSERS 49.35 GALLAHAN KWIK MART 039 5542 AUTOMATED FUEL DISPENSERS 51.09 GALLAHAN TRAVEL PLAQPS 5542 AUTOMATED FUEL DISPENSERS 45.25 VOHNE LICHE KENNELS INC 7299 MISCELLANEOUS PERSONAL SERVICES 6.00 BEST WESTERN 3502 BEST WESTERN HOTELS 393.75 GALLAHAN TRAVEL PLAQPS 5542 AUTOMATED FUEL DISPENSERS 51.42 KROGER#2902 5542 AUTOMATED FUEL DISPENSERS 51.38 WM SUPERCENTER #1897 5411 GROCERY STORES, SUPERMARKETS 211.28 CHIEF SUPPLY 5199 NON -DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 997.96 $2,913.69 POLICE DEPT SUPPORT SVC1 7194 TLO TRANSUNION 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN At 71.00 TRI-TECH/NATIONAL LAW 5099 DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 104.65 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 19.87 JERSEY MIKE'S SUBS 5814 FAST FOOD RESTAURANTS 269.20 BATTERIES PLUS#4 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 79.31 LEXISNEXIS RISK MGT 5994 NEWS DEALERS 8 NEWSSTANDS 50.00 $594.03 POLICE DEPT SUPPORT SVC2 7228 WM SUPERCENTER #1897 5411 GROCERY STORES, SUPERMARKETS 35.62 DARECATALOGCOM 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 147.97 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY -1.35 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 16.34 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 174.99 STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 480.45 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 10.92 $864.94 RAYMOND RUMMEL 7103 HAMPTON INNS 3665 HAMPTON INNS 183.25 GOOD TEQUILAS ELK GROVE 5812 EATING PLACES, RESTAURANTS 22.33 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 08/5/2014 through 09/0412014 (Aug 2014] $205.58 RICHARD MIKEL 3412 OMNI DALLAS CON CTR HT 3592 OMNI HOTELS 816.D4 OMNI DALLAS CON CTR HT 3592 OMNI HOTELS 816.04 UNITED 01626029505284 3000 UNITEDAIRLINES 50.00 $1,682.08 ROSS ROWE 4041 B&H PHOTO 5969 OTHER DIRECT MARKETERS -61.42 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 16.36 NATOA 8398 CHARITABLE AND SOCIAL SERVICE ORGANIZATIONS 725.00 SUPER TRAN 4789 TRANSPORTATION SERVICES 5.00 SHERATON CITY CENTER 3503 SHERATON HOTELS 708.63 USAIRWAY 03723689383945 3063 U.S. AIR 25.00 PHILADELPHIA TAXI 4121 TAXICABS/LIMOUSINES 8.48 PHILLY TAXI 019 4121 TAXICABS/LIMOUSINES 10.94 AMERICAN 00102712278440 3001 AMERICAN AIRLINES 25.00 SUPER TRAN 4789 TRANSPORTATION SERVICES 38.00 $1,501.19 STEVE SCHMIDT 8695 ROSE GARDEN CAFE 5812 EATING PLACES, RESTAURANTS 55.00 $65.00 VITO P SAMMARCC 5603 TASTY CATERING Sell CATERERS 2343.62 $2,343.62 TOTAL $39,895.92 Village of Elk Grove Accounts Payable Warrant 10/14/2014 2 1 1013101421.61-00 1013205422.26-01 VENDOR1 1-800-GOT-JUNK 1ST AYD CORPORATION PROPERTY MAINTENANCE MAINT SUPPLIES/BLDGS 3, 0mu' 47.64 3 1 VARIOUS A & A EQUIPMENT & SUPPLY CO. OPER SUPPLIES, SMALL TOOLS 363.51 d 1 1013201422.63-02 AAA AMERICAN GLASS AND MIRROR INSURED REPAIRS 270.00 5 VARIOUS ABBOTT RUBBER COMPANY, INC. OPER SUPPLIES 15.58 6 1010000.231.01.00 ABLE CONSTRUCTION REFUND DEPOSIT RB/69 KENILWORTH 500.00 7 1013202422.26-03 ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 205.22 8 9 VARIOUS 3013201460.83.00 ACS GOVERNMENT SYSTEMS, INC. ADAMS STEEL SERVICE, INC. SERV AGREEMENT/SOFTWARE LION DR. SPACEISITE PREP 9,043.75 59.20 10 1013203422.22-00 ADDISON BUILDING MATERIAL OPER SUPPLIES 16.33 11 1011105-401.61-00 ADVOCATE OCCUPATIONAL HEALTH PROF SERV/MEDICAL 2,787.00 12 VARIOUS IPMENT, INC. UNIFORMS. CONTRACT MAINT/METER, CONTRACT MAINT/COMPRESSOR 580.00 13 I VARIOUS LLC OPER SUPPLIES 245.05 1d 15 1010000.231.01-00 5013302-481.64-00 TE CONSTRUCTION HEMICAL CORP REFUND DEPOSIT RENTALS RB/149 SMETHWICK LN 1,500.00 36.00 16 VARIOUS RAIRGASUSALLC S CORP HEALTH SERV PROF SERV/MEDICAL 692.00 17 VARIOUS TS AUTOMOTIVE, INC. MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP 191.40 18 19 VARIOUS 1013201422.64-00 ALTURA COMMUNICATION SOLUTIONS LLC AMERICAN MESSAGING PHONE SYSTEM SUPPORT, JABRA PRO HEADSET RENTALS 19,202.30 236.41 20 1013204422.22-00 AMERIGAS-PALATINE OPER SUPPLIES 53.00 21 1012107-4 11.24-00 AMSAN HOUSEHOLD SUPPLIES 234.52 22 1013201422.42-00 APWA-ILLINOIS PUBLIC SERV INSTITUTE IPSI ANNUAL CONVENTION D. PREISSIG 695.00 23 1010000-321.10-00 ARCPOINT LABS REFUND GENERAL RETAIL LICENSE 100.00 24 25 26 I VARIOUS VARIOUS VARIOUS ARROW ROAD CONSTRUCTION CO. ARTHUR J GALLAGHER RISK MGMT ASK -KALE UNIFORMS OPER SUPPLIES PURCHASED INSURANCE JUNIFORMS 2,464.55 4,706.00 1,895.05 27 5010000-110.02-00 ASSET RECOVERY TECH, INC. FINAL BILL CREDIT REFUND 89.25 28 126 1801-408,32-0 1AT&T TELEPHONE/REGULAR 62.99 29 30 31 1012201412.63-01 1010000.121.0100 JAVALON 1012102411.22-00 AUTO TRUCK, INC. PETROLEUM CO. AW DIRECT, INC. INSURED REPAIRS FUEL OPER SUPPLIES 2,550.00 21,294.16 206.64 •• 32 1013203-422.25-02 BATTERY SERVICE CORP MAINT SUPPLIES/EQPT 44.52 33 5013301481.5&00 BENTLEY SYSTEMS, INC. SERV AGREMNT/MICROSTATION 209.25 34 35 1 VARIOUS 1010000-231,01.00 BEVERLY MATERIALS LLC BLACK DIAMOND PLUMBING OPER SUPPLIES REFUND DEPOSIT RB11098 LANCASTER AVE 1,752.42 500.00 36 1 1012103-411.22-00 BOUND TREE MEDICAL LLC OPER SUPPLIES 212.92 37 1 1012107411.24-00 BUCKEYE CLEANING CENTER, INC. HOUSEHOLD SUPPLIES 361.26 38 1 1010000-321.10.00 BURCH CORPORATION REFUND CONTRACTOR LICENSE 100.00 39 1 1012209-412.42-00 CALLAGHAN, WILLIAM TRAFFIC RECONSTRUCTION TRAINING 299,73 40 10122r12.42-00 CARLSON, MICHAEL J. HOMICIDE INVESTIGATOR TRAINING 15q,gp 41 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP 2,046.90 42 1 1010000-231.01-00 CASADAS, MIQUEL A. REFUND DEPOSIT 482 CHARLES DR 500.00 43 VARIOUS CDS OFFICE TECHNOLOGIES VEHICLE MAIM SUP, ANTENNAS 1,197.00 44 VARIOUS COW GOVERNMENT INC. OPER SUPPLIES, MICROSOFT OFFICE LICENSE 521.63 45 46 VARIOUS ---VARIOUS CERTIFIED FLEET SERVICES. INC. CHICAGO PARTS & SOUND LLC VEHICLE MAINT VEHICLE MAINT SUP 1,198.66 329.01 47 1010000-313.10.00 CHINA BOWL REFUND FOOD & BEVERAGE TAX 202.95 48 1012207412.42-00 CHMELIK, JAMES WAFTER IILUEGAL SUBSTANCE TRAINING 353.46 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 10/14/2014 VARIOUS VENDOR49 ICINTAS FIRST AID 8 SAFETY OPER SUPPLIES 305.07 50 VARIOUS LVILTECH ENGINEERING, INC. LIVELY BLVD-PHASE II, EGV VARIOUS CULVERT IMPROVEMENTS, BIESTERFIELD RDIGIBSON OR, ARTHUR AVE CULVERT RPLC, ELK GROVE FY13 DRAINAGE 98.600.06 51 1011601406.61-00 ICLS BACKGROUND INVESTIGATIONS PROF SERWRECORDS 22.00 52 VARIOUS ICOMED 6111 UTILITIES 6,287.99 53 1013202-422.65.02 COMED 6112 UTILITIES 83.83 54 1013205-422.22-00 CONSERV FS, INC. OPER SUPPLIES 1,221.00 55 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 2,154.36 56 3040000-206.00-00 COPENHAVER CONSTRUCTION, INC. RETAINAGE REFUND 2013 CROSSWALK REHAB CONT 21.160.83 57 2083103421.61-02 COSTAR GROUP, INC. REAL ESTATE SERVICES 994.02 58 1012209-412,42-00 CRUM. CHRISTOPHER J. IATAI CONFERENCE 255.20 59 1013205-422,55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 2.604.87 60 1013101-421.61-00 CUT -ALL WEED MOWING 8 MAINTENANCE PROPERTY MAINTENANCE 749 RIDGE AVE 1,052.95 ' 61 1011106-401.33-00 DAILY HERALD/CHICAGO 661014 ADVERTISING 81.00 62 1012202412.56-03 DAVE 8 JIM'S AUTO BODY, INC. CONTRACT MAINT/VEHICLE 120.00 63 5010000-110.02-00 DE ORIO, GREGORY FINAL BILL CREDIT REFUND 100.00 64 1012102411.22-00 DIVE RIGHT IN SCUBA. INC. 2 HYBRID DRY SUITS 3.530.00 65 1012101-411.18-00 DLS CUSTOM EMBROIDERY UNIFORMS 2.482.00 66 1012107411.56-01 DOMINIK PAINTING CO. CONTRACT MAIM/DOORS 1.350.00 67 1012102411.56-02 DOOR SYSTEMS, INC. CONTRACT MAINT/DOORS 368.96 68 1013202422.22-00 EARTH, INC. OPER SUPPLIES 710.00 69 VARIOUS EARTHWERKS LAND IMPROVEMENT LION DR. SPACE/SITE PREP, RETAINAGE REFUND 71,662.22 70 3013201460.63.00 ELK GROVE PARK DISTRICT LION DR. SPACEISITE PREP 600.00 71 5013303-481.85-00 ENERGENECS, INC. PROF SERV/DESIGN DRAWINGS 3,800.00 72 1011705-407.22.00 E-VERGENT.COM, LLC OPER SUPPLIES 55.00 73 1010000-231.01-00 EXCEL BUILDERS, INC. REFUND DEPOSIT RB158213IRCHWOOD AVE 500.00 74 VARIOUS FEDEX POSTAGE 275.98 75 5013302481.22-00 FIORE NURSERY 8 LANDSCAPE SUP INC. OPER SUPPLIES 86.25 76 1 1012102-411.26-03 FIRE SERVICE, INC. VEHICLE MAIM SUP - 208.02 77 2083103421.56-11 FLECK'S LANDSCAPING CONTRACT MAINT/LANDSCAPE 4,470.00 78 1013202422.26-03 FREEWAY FORD -STERLING TRUCK VEHICLE MAINT SUP 31.15 79 1012202-412.26-03 FRIENDLY FORD VEHICLE MAINT SUP 32.72 80 1013203-422.22-00 FULLIFE SAFETY CENTER OPER SUPPLIES 10.62 81 VARIOUS GARY R WEBER ASSOCIATES, INC. 2200 ARTHUR/PLAN REVIEW, DEVON AVE OVERPASS, EGV RENOVATION SITES, GATEWAY DESIGN, 1.90 ENHANCEMENTS 40,854.50 82 1010000-325.10-00 GEM EXTERIORS, INC. REFUND 1282 DIANE UN 79.00 83 1 1012102-011.2&03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 604.62 84 1 2083103-421.41-00 GOLDEN COR. ADV. MAN. PARTNERSHIP MEMBERSHIP FUNDING 10.000.00 85 1 VARIOUS GRAINGER. INC. - 801891029 MAINT SUPPLIES/EQPT 59.26 86 VARIOUS GUARDIAN DENTAL PREMIUMS OCT 14 2,150.37 87 5013302-481.26-02 HALOGEN SUPPLY COMPANY, INC. MAINT SUPPLIES/EQPT 169.90 88 2092101415.75-00 HDS WHITE CAP CONST SUPPLY HONDA POWER INVERTER 3,075.00 89 VARIOUS HEALTHSMART BENEFIT SOLUTONS DENTAL ADMIWCOBRA FEES OCT 14 2,745.40 90 1012101411.21-00 HEARTLAND LABEL PRINTERS, INC. OFFICE SUPPLIES 45.00 91 5013302481.56-03 HENDERSON TRUCK EQUIPMENT-ILLINOIS VEHICLE MAINT SUP 11.575.00 92 1012202412.42-00 IL HOMICIDE INVESTIGATORS ASSOC ILHIA ANNUAL CONFERENCE B. LYP, V. ROHMAN, R. SULLIVAN 585.00 93 3013202460.85-00 ILLNOIS DEPT OF TRANSPORTATION BUSSE WOODS TRAIL OVERPAS 99.342.31 94 1012201-412.69-00 ILLINOIS SECRETARY OF STATE LICENSE PLATE RENEWALS 404.00 95 VARIOUS I INDEPENDENT STATIONERS. INC. IOFFICE 8 OPER SUPPLIES 1,094.61 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 10/14/2014 96 1013202 422.26.03 VENDOR INLAND POWER GROUP VEHICLE MAINT SUP 62.28 97 VARIOUS JAMES DRIVE SAFETY LANE, LLC VEHICLE MAINT 370.50 98 2072201-414.42-00 JOHNSON, DAVID SCOTT D.A.R.E. OFFICER TRAINING 495.71 99 3012107460.82-00 JUST FAUCETS FIRE STATION 8 KITCHEN 475.00 100 2083103-421.81-00 K2 DEVELOPMENT LLC LAND ACQUISITION 2601 LIVELY BLVD 8.200.00 101 1012202-412.42-00 KOWALCZYK, CASEY R. FTO REFRESHER TRAINING 62.00 102 1010000-313.12-00 KRAMER, ROBERT O. REFUND REAL ESTATE TRANSFER TAX 850.00 103 1010000-313.12-00 KRAUSE FAMILY PARTNERSHIP REFUND REAL ESTATE TRANSFER TAX 825.00 104 VARIOUS LARRY ROESCH CHRYSLERNEEP/DODGE VEHICLE MAINT SUP 93.23 105 1012201-412.34-00 LARSEN ENVELOPE CO., INC. PRINTING 328.00 106 1012102-411,26-03 LEACH ENTERPRISES, INC. VEHICLE MAINT SUP 115.28 107 VARIOUS LECHNER 8 SONS RENTALS MATS 8 UNIFORMS 2,262.22 _108L VARIOUS LUND INDUSTRIES. INC. VEHICLE MAINT SUP 52.80 109 1010000-154.00-00 MADISON TITLE AGENCY LLC REFUND 724.00 110 1 3051101460.61-00 MARY RIORDAN. LTD PROF SERV/LEGAL 500.00 111 5013302-481.26-02 MC CANN INDUSTRIES, INC. MAINT SUPPLIES/EQPT 344.00 112 5010000-110.02-00 MC GUIRE, ED FINAL BILL CREDIT REFUND 85.24 113 1012203-412.42-00 MC INTYRE, MICHAEL G. CRIME SCENE SKILLS TRAINING 73.18 114 VARIOUS MC MASTER-CARR SUPPLY CO VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 285.34 115 5010000-110,02-00 MCGOWAN, LAURA FINAL BILL CREDIT REFUND 7.00 118 5013302-481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERVMATER SAMPLES 408.00 117 2101704-407.22-00 MEDIA DISTRIBUTORS OPER SUPPLIES 181,54 118 1012201-412.56-02 MIDCO, INC. CONTRACT MAINT/CAMERA 498.12 119 1013203-422.22-00 MIDWEST COMPOST- ELGIN OPER SUPPLIES 270.00 120 VARIOUS MILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EQPT 8 BLDGS, OPER SUPPLIES 716.26 121 VARIOUS MNJ TECHNOLOGIES DIRECT, INC. OPER SUPPLIES, SERV AGREEMENT/SOFTWARE 1,790.22 122 1012102-41112-00 MUNICIPAL EMERGENCY SERVICES OPER SUPPLIES 1.691.01 123 VARIOUS NAPA AUTO PARTS MAINT SUPPLIES/EQPT 8 BLDGS, SMALL TOOLS 762.31 124 3013201-460,83-00 NAPCO STEEL, INC. LION DR. SPACE/SITE PREP 226.60 125 5010000-110,02-00 NAUGHTON, FRANK FINAL BILL CREDIT REFUND 86.00 126 VARIOUS NCPERS PREMIUMS OCT 14 505.00 ' 127 5013304-481.85-04 NETTLE CREEK NURSERY, INC. BOND ST/CRISS CIRCLE 18,540.90 128 VARIOUS NICOR GAS 5407 UTILITIES 1,175.88 129 1012202-412.42-00 NORTH EAST MULTI REGIONAL TRAINING LAWS OF ARREST TRAINING, POLICE STAFF SCHOOL J. WEDEKIND, J. ANDRADE, D. BURKE 3.600.00 130 VARIOUS NORTHERN IL POLICE ALARM SYSTEM POLICE INTERPRETATION FEE 1.699.56 131 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM MEMBER ASSESSMENT/NOV 14 62.010.40 132 1012103-411,42-00 NORTHWEST COMM EMERGENCY IN -STATION PARAMEDIC TRAINING 2,604.00 133 1012201-412.42-00 NORTHWEST POLICE ACADEMY EMPLOYEE DISCIPLINE TRAINING S. SCHMIDT, J. NOWACKI, C. WALSH 75.00 134 VARIOUS NORTHWESTERN UNIVERSITY CRIME SCENE TECHNOLOGY, TRAFFIC STUDIES WORKSHOP, TRAFFIC CRASH RECONSTRUCTION TRAINING M. MARUSICH, M. FIORITO. C. CRUM 2,375.00 135 1011601-406.61.00 NUNES. GINA COURT REPORTING SERVICES 169.00 136 5010000-110.02-06 NYTEF PLASTICS FINAL BILL CREDIT REFUND 17.75 137 VARIOUS OFFICE DEPOT CORP SALES OFFICE 8 OPER SUPPLIES 286.88 138 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 210.44 139 1011105-401.61-00 OTTOSEN BRITZ KELLY COOPER PROF SERV/LEGAL 95.00 140 VARIOUS P 8 G KEENE ELECTRICAL VEHICLE MAINT SUP 122.00 Fully Reimbursable "Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 1011412014 141 1010000-154.00-00 D.- PANERA LLC REFUND 57.00 142 1010000-321.12-00 PEPSI COLA GEN BOTTLERS REFUND VENDING MACHINES 100.00 143 1011705-407.61-00 PETERS & ASSOCIATES INETWORKSUPPORT 4,331.25 144 5013302-481,22-00 PHOENIX IRRIGATION SUPPLY, INC. OPER SUPPLIES 3.71 145 VARIOUS PHYSIO CONTROL CORP UFEPAKAED, SERVAGREEMENT/LIFEPAK 15.815.00 146 1010000-121.04-00 PITNEY BOWES POSTAGE BY PHONE POSTAGE REFILL METER #1360957 4,500.00 147 VARIOUS POWELL TREE CARE, INC. CONTRACT MAINT/STUMPS, RETAINAGE REFUND 98,845.01 148 1013202-422.22-00 PPG ARCHITECTURAL COATINGS, LLC OPER SUPPLIES 162.70 149 5013301-481.63-02 PRAIRIE MATERIAL SALES, INC. INSURED REPAIRS 136.60 150 1012102-411.69-02 PRAXAIR DISTRIBUTION, INC. TRAINING TOWER SUPPLIES 54.18 151 1011705-407.55-00 IPRESIDIO NETWORKED SOLUTIONS SERV AGREEMENTNMWARE 2,257.42 152 1013101-421.34-00 1 PRF GRAPHICS PRINTING ELEVATOR INSPECTION FORMS 239.50 153 VARIOUS PUCCI, NED iPROF SERVICES/WELLNESS 480.00 154 VARIOUS IRAY O'HERRON CO. OPER SUPPLIES, UNIFORMS 1.833.81 155 1012201-412.34-00 REDDY SERVICE, INC. PRINTING BUS CARDS/M. FIORITO 33.25 156 1012107-411.56.02 REFRIGERATION SYSTEMS OF ILLINOIS CONTR MAINT/REFRIGERATOR REPAIR/ST. #7 385.09 157 1010000-231.01-00 REGAL CUSTOM CONCRETE REFUND DEPOSIT RB/1087 ELMWOOD LN 500.00 158 7013203-422.22-00 RICMAR INDUSTRIES OPER SUPPLIES 149.40 159 VARIOUS ROESCH FORD VEHICLE MAINT SUP 18199 160 1012202-412,22-00 ROGERS VENDING CO., INC. OPER SUPPLIES 34.20 161 1012102-411A2-00 ROMEOVILLE FIRE ACADEMY ENGINE OPERATION TRG SIGLER, RYAN, BONILLA 1.050.00 162 1213201422.22-00 ROSELLE ACE HARDWARE OPER SUPPLIES 85.94 163 lot 1701-407.42-00 RUMMEL. RAYMOND R. ICMA ANNUAL CONFERENCE 217.00 164 1 1013203-422.22-00 RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES 312.85 165 2092101-415.61-00 SARA GURA D/B/A GURA CLINICAL SERV. PROF SERV/PRESENTATION 1.043.17 166 1010000-313.12-00 SCHOFIELD. TIMOTHY REFUND REAL ESTATE TRANSFER TAX 398.00 167 1011702-407,61-00 SEDGWICK CLAIMS MGMT SERVICES, INC. PROF SERV/UNEMPLOYMENT 350.00 168 1013101-421.26-03 SERVICE COMPONENTS, INC. VEHICLE MAINT SUP 42.62 169 1011801-408.61-00 SHARPE, TIMOTHY W. PROF SERV/ACTUARY 5,200.00 170 VARIOUS SHEMIN LANDSCAPE SUPPLY COMPANY OPER SUPPLIES 434.60 171 1012107-411.26-Oi SHERWIN WILLIAMS #3090 MAINT SUPPLIES/BLDGS 33.59 172 10117GS407.55-00 SHI INTERNATIONAL CORP SERV AGREEMENT/WS FTP 224.00 173 1 2101704-407,61-00 SIGNORELLA, RICHARD VIDEO PRODUCTION 525.00 174 1 1013202-422,56-03 SPRING ALIGN OF PALATINE, INC. VEHICLE MAINT 2,806.27 1 175 VARIOUS STANDARD EQUIPMENT COMPANY MAINT SUPPLIESIEQPT, VEHICLE MAINT SUP 620.86 176 VARIOUS STANDARD INDUSTRIAL& AUTOMOTIVE MAINT SUPPLIES/EQPT 214.10 177 1013202-422.26-03 STARR AUTO- MARINE VEHICLE MAINT SUP 395.00 178 5013301-481.63-02 STEINER ELECTRIC CO INSURED REPAIRS 393.27 179 1012202412.42-00 STENCEL, MATTHEW RIFLE/CARBINE INSTRUCTOR TRAINING 322.78 180 1011601-406.61-00 STERLING CODIFIERS, INC. PROF SERV/SUPPLEMENT#97 995.00 181 1012103-411,22-00 STRYKER SALES CORPORATION OPER SUPPLIES POWERCAT BATTERIES 618.00 182 5013304-481.85-04 SWALLOW CONSTRUCTION, INC. CULVERT IMPRVfUVELY BLVD 148,667.79 183 1010000-359.00-00 SWAN, CHRISTOPHER/REPSONDENT REFUND BOND 215.00 184 VARIOUS TERRACE SUPPLY COMPANY OPER SUPPLIES 137.76 185 2092101-415,18-00 THE LOCKER SHOP UNIFORMS 988.00 186 1013101-421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 4,340.00 187 VARIOUS THORNE ELECTRIC, INC. BIESTERFIELD RD UPGRADE, RETAINAGE REFUND 90.666.92 188 VARIOUS TIFCO INDUSTRIES, INC. OPER SUPPLIES 98.65 189 1013202-422.22-00 TRAFFIC CONTROL & PROTECTION OPER SUPPLIES 1 762.70 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 10114/2014 3013202-460.85-00 VENDOR190 TRANSVSTEMS CORP HIGGINS OVERPASS PHASE III 5,812.00 191 1013205-422.55-00 TVCO INTEGRATED SECURITY LLC SERV AGREEMENT/SECURITY 90.00 192 VARIOUS IUNDERGROUND PIPE 8 VALVE CO., IMAINT SUPPLIES/EOPT, OPER SUPPLIES 873.72 193 1 5013304-481.64-00 JUNITEURENTALS NORTH AMERICA , INC. IRENTALS 1,980.00 194 1012202-412.42-00 UNIVERSITY OF ILLINOIS MFI RECERTIFICATION TRAINING P, SYVERSON 100.00 195 1012207-412.42.00 UNIVERSITY OF ILLINOIS FIRE INVESTIGATION TRAINING M. MARUSICH 400.00 196 VARIOUS UPS STORE 0703 POSTAGE 40.69 197 5013301481.22-00 USA BLUE BOOK OPER SUPPLIES 368.43 19a 1012102-411.42-00 VILLAGE OF ARLINGTON HEIGHTS FIRE APPARATUS ENGINEER TRAINING 8 FIRE DEPT EMPLOYEES 3,800.00 199 2060000-321.14-00 VIM RECYCLERS LP TREFUND SCAVANGER FEES 141.75 200 1011705-007.61-00 VISION INTERNET PROVIDERS, INC. WEB HOSTING MONTHLY FEE 200.00 201 5013306-481.22.00 VULCAN MATERIALS COMPANY OPER SUPPLIES 407.65 202 VARIOUS WAREHOUSE DIRECT OFFICE 8 OPER SUPPLIES, VILLAGE CHOCOLATES 1,703.41 203 1012202312.62-00 WEDEKIND, JUSTIN TRUCK WEIGHT ENFORCEMENT TRAINING 86.65 206 1 VARIOUS jVVENTWORTH TIRE-BENSENVILLE VEHICLE MAIM SUP 1,107.39 205 1 1011801-408.55-00 IWHITE WAY SIGN COMPANY PROF SERV/SIGNS 706.34 206 1013202-422.26-03 WICKSTROM AUTOMOTIVE VEHICLE MAINT SUP 6.66 207 VARIOUS WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS DAM STUDY 17,410.88 208 1013204-622.22-00 ZEP SALES 8 SERVICE OPER SUPPLIES 297.64 209 5013302-481.22-00 ZIEBELL WATER SVC PRODUCTS OPER SUPPLIES 75.00 1,016,248.49 Fully Reimbursable Partially Reimbursable September 17, 2014 TO: Raymond R. Rummel, Village Manager FROM: 6 4r/-� / Eorri6 Murphy, Execu ve ordina SUBJECT: Proposed 2015 Schedule for Village Board Meetings & Coffee with the Mayor & Board of Trustees January 13, 2015 Village Board Meeting 7:00 P.M. January 27, 2015 Village Board Meeting 7:00 P.M. February 7, 2015 Coffee with Mayor & Board 9:00 A.M. February 10, 2015 Village Board Meeting 7:00 P.M. February 24, 2015 Village Board Meeting 7:00 P.M. March 10, 2015 Village Board Meeting 7:00 P.M. March 17, 2015 Budget Meeting 6:00 P.M. March 24, 2015 Village Board Meeting 7:00 P.M. April 14, 2015 Village Board Meeting 7:00 P.M. April 28, 2015 Village Board Meeting 7:00 P.M. May 2, 2015 Coffee with Mayor & Board 9:00 A.M. May 12, 2015 Village Board Meeting 7:00 P.M. May 26, 2015 Village Board Meeting 7:00 P.M. June 16, 2015 Village Board Meeting 7:00 P.M. July 14, 2015 Village Board Meeting 5:00 P.M. August 18, 2015 Village Board Meeting 7:00 P.M. September 8, 2015 Village Board Meeting 7:00 P.M. September 22, 2015 Village Board Meeting 7:00 P.M. October 13, 2015 Village Board Meeting 7:00 P.M. October 27, 2015 Village Board Meeting 7:00 P.M. November 7, 2015 Coffee with Mayor & Board 9:00 A.M. November 17, 2015 Village Board Meeting 7:00 P.M. December 15, 2015 Village Board Meeting 7:00 P.M. GpDYE Yr�4 CP 10/01/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees St. Julian Eymard Church 601 Biesterfield Road BACKGROUND: We are in receipt of a request from Gail Carlson, Parish Manager, seeking a waiver of building permit fees in the amount of $248 for the replacement of the flat roof at Saint Julian Eymard Church, 601 Biesterfield Road. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for churches and other nonprofit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the October 14, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Roan, Matthew ATTACHMENTS: Saint Julian Eymard Church Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 1 09/10/2014 11:42 7086815718 RAINCOAT ROOFING PAGE 03/11 SAINT JULIAN EymARD CHURCH 601 Blesterfleld Road • Elk Grove Village, 011nois 60007 CHURCH TELEPHONE (847) 956-0130 • SCHOOL OF RELIGION TELEPHONE (847) 593.8938 FAX (847) 956-0189 August 15, 2014 Department of Community Development and Engineering Mary Jo Pye, Director Village of Ells Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Dear Ms. Pye, St. Julian Church wants to mplace the Church flat roof of our present building. The Contractor, Raincoat Roofing, will be approaching the village to secure the appropriate permits, present the specifications and also their insurance bond. St. Julian Church respectfully requests that, as in the past, the village will waive the permit fees associated with this project. Thank you in advance for your consideration. Sincerely, GIG(. &&454 Mrs. Gail Carlson Perish"Manager Re'4 Leon J. Re2ula �0 " Pastor SEP 10 2014 ELK GROVE. VzU 1"" ENGiidEG !i'a:. COMMUNHY ULvLL:-j i—;- r �pOYE Y, t MAL� 10/01/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees St. Nicholas Episcopal Church 1072 Ridge Avenue BACKGROUND: We are in receipt of a request from Robert Dehaven, St. Nicholas church member & project architect, seeking a waiver of building permit fees in the amount of $605 for the energy improvement project at St. Nicholas Episcopal Church, 1072 Ridge Avenue. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for churches and other non-profit organizations Please forward this request to the Mayor and Board of Trustees for their consideration at the October 14, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Created/Initiated Jay, Kenneth Approved Trudan, Steve Approved Pye, Mary Approved Smalley, Sandy Approved Roan, Matthew Final Approval ATTACHMENTS: 1. St. Nicholas Episcopal Church Page 1 of 1 St. Nicholas Episcopal Church 1072 Ridge Avenue • Elk Grove Village, IL 60007 •. (647) 439-2067 • mnv.s✓nlcholosepisropatorg August 5, 2014 MaryJo Pye, P.E. Director of community Development Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Via e-mail RE: Energy Improvements at St Nicholas Episcopal Church Dear Ms. Pye: St Nicholas Church was founded in 1958, holding weekly services at Rupley Elementary School. Our building at 1072 Ridge Avenue is entering its fifty- first year and we are planning a number of improvements which will make the building more efficient in terms of energy consumption, upgrade or replace aging equipment and substantially reduce our carbon footprint. These improvements include: 1. Replacement of our boiler with a high efficiency unit; 2. A study of HVAC systems that serve an addition constructed in 2007 has shown them to be substantially overdesigned. In the past few months we have engaged in a detailed analysis of these systems and have approved a proposal to repurpose a 5 ton RTU which serves the addition to provide supplemental heating and cooling for the Sanctuary space which currently has no air conditioning. This proposal includes the addition of 2 Heat Recovery ventilators which will meet fresh air requirements and further serve the requirements of these spaces; 3. Improving Insulation in the attic of the 2007 addition to meet current Energy Efficiency code Standards of R-49; 4. Re-lamping more than 250 fixtures with LED lamps as part of a Project Green program. 5. Adding solar shading with will reduce heat gain n the Sanctuary as it also eliminates sun glare. The total cost of these improvements is approximately $52,000.00 funded, In part by our own assets and in part by grants.and loans from the Episcopal Diocese of Chicago. In speaking with Jared.Polony, I. understand that permits are needed for some of this work. It is also my understanding that the Village will occasionally waive permit fees for non-profit organizations. St Nicholas Church is a registered 501(c)(3) nonprofit organization and we would be grateful for your consideration of waiving permit fees as we make this investment in our Institution's future. I am the contact person for this inquiry, and my information is as follows: Robert M. DeHaven AIA e-mail (preferable): bob@rdehavenarchitects.com THE. Episcopa CHURCr-1 reelcorir e.r-.eob Page 2 561 Sycamore Drive Elk Grove Village, II 61=7 847.436.3516 Thank you for your kind assistance. I will look forward to hearing from you. Very truly yours, Robert M. DeHaven AIA 'IT17- THE:PJSCO dICHURCH walcomes,Moir (4 VILLAGE OF ELK GROVE VILLAGE DEPARTMENT OF POLICE DATE: September 19, 2014 TO: Raymond R. Rummel Village Manager FROM: ✓ "I �teph n F. Schmidt Chief of Police SUBJECT: The Children's Advocacy Center Contribution The Children's Advocacy Center of Northwest Cook County is an agency, which assists and supports children and families whose lives have been disrupted by sexual abuse. The Child Advocacy and Sensitive Interviewing Program is unique in that it works to bring members of local law enforcement agencies, investigators from the Illinois Department of Children and Family Services and the State's Attorney's Office together to witness a victim -sensitive interview with a child who has made an outcry against an alleged offender. In addition to providing victim -sensitive interviews, the Center's Child Advocates provide extensive follow-up services to children and families. The Center staff members provide counseling, referrals, medical exams for children and prepare the legal process. The Advocate's Intake Coordinator is on call 24-hours per day in order to assist law enforcement and community agencies with emergency cases. The Children's Advocacy Center has been serving our community and has received support form the Village since 1996. During the fiscal year 2014, the Elk Grove Village Police Department utilized over 56 hours of service time from the Children's Advocacy Center for 7 victims and family members. Based upon our past experience with the Center and anticipated future involvement with them, I recommend that the Village honor their request for a contribution of $4,000. Adequate funds are budgeted in the Police DepartmenCs budget for this contribution in account #101-2204-412-6900. Thank you for your consideration in this matter. SFS: kp .. Y '2 3 Y ,F 4 �Septeiriber 15, 2014 . E.. G.HI.LD)RE - jJ" `.1 &"NO 4M 10OU NTY 71 Kx 4-S; Sgt. A. Jensen` Elk Grove Village Police Department"> 901 Wellington Avenue Elk Grove Village, IL 60007-3499 f Dear Sergeant Jensen: Please accept this correspondence as a request for continued funding from the Village of Elk Grove for the. year of.2014'. -The Children's-Advocacy Centdr'ofNorthwest Cook County is requesting a contribution of-$4,'000.00 to be used to provide direct services to victims of child abuse. ti During the fiscal year 2014, 7 victims -and family members from Elk Grove Village ' came through the. Center's doors. More than.56 hours of service was provided to the $Y' clients who live in Elk Grove Village during this period. S[43 yl I would like to thank Elk Grove Village for your on=going support of the Children's Advocacy Center of North and Northwest Cook County., Your interest in the abused ; children in our communities is indeed heartening and the Center truly appreciates your commitment. Should you have any questions; or need any other information, please do not hesitate to contact me at 847-885-0100. Sincerely, Mark Parr Executive Director '64:0',t'LLINOIS BOULEVARD HOM _FFAN ,FE'9TATES' IL. 60-169 847-885 0100 FAX 847 885.0-'187 WWW.CACHELPS.ORG �'Y:/.:" ()WIEO �VN'/aFA`BFR PLFIXY .'.FIXldi1G MFM8FR Of IL�IIdiN CMIONEN5Al1YN(L ''�♦ GpOVE Y Cf, 09/30/2014 TO: Stephen F. Schmidt, Police Chief FROM: Michael P. O'Hara, Fleet Services Administrator SUBJECT: Recommendation for Award of Purchase Contract for Three (3) Ford Utility Police Interceptors with Police Packages BACKGROUND: The Police Department has budgeted for the replacement of three (3) police utility vehicles, to replace one nine-year old detective unit and two patrol units approaching 125,000 miles. The Ford Utility Police Interceptor with Police Package is available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from Currie Motors of Frankfort, Illinois, at a cost not to exceed $92,595. Adequate funds are available in the Capital Replacement Fund and Police/Licensed Vehicle Fund as follows: Account Number Cost 601-2204-482-7700 $62,565 101-2203-412-7700 $30,000 Total Cost $92,595 I respectfully request your concurrence with this recommendation with subsequent forwarding to the Village Board for consideration. APPROVALS: Southey, Brian Preissig, David Tromp, Christine Schmidt, Steve Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Pagel of 2 GQ,OVEYJ�� a���Tonnv�°��Fr 10/02/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Sign Variation Rocco Vino's- 1085 Nerge Road BACKGROUND: We are in receipt of a request from Rocco DeFrenza, Rocco Vino's owner, seeking permission to install a free standing sign on their property at 1085 Nerge Road. The proposed double faced sign measures approximately twenty five (25) square feet in sign area per side with an overall height of fourteen and a half feet (14.5'). The Elk Grove Village Sign Ordinance permits free standing signs in other than shopping centers along major arterial streets within a business zoning district. Rocco Vino's is located along Nerge Road which is not considered by the Village Sign Ordinance to be a major arterial street wherein free standing signs are permitted. Rocco Vino's is requesting a variation to install a free standing sign in a location where only monument signs are permitted. The existing monument sign will be removed and replaced with the proposed free standing sign. The proposed sign will meet all other size and height requirements relating to free standing signs per the Village Sign Ordinance. The intent of the proposed sign is to attract additional business with a more visible sign. We respectfully recommend that this variation request be granted. Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the October 14, 2014 Village Board Meeting. Thank You. APPROVALS: Polony, Jared Pye, Mary Roan, Matthew ATTACHMENTS: 1. Rocco Vinos Created/Initiated Approved Final Approval Page 1 of 1 1085 Nerge, Elk Grove Village IL, 60007 847.524.2411 www.roccovinos.com September 19, 2014 Dear Sirs: RoccoVino's is closing the current location of 11 years at 627 Meacham. We will open a new location at 1085 Nerge in town. With this change, we are requesting your consideration to remove the existing monument sign at the location and replacing it with a pole sign that would conform to current Village code for that type of signage. In the past years, there have been several businesses that have not succeeded at this location. The building is set back on Nerge, without much visibility or drive by traffic. We feel that a professional, well lighted pole sign will help the location be more visible to traffic on Devon as well as Rowhling Road, and let people know a business is there. We would design the shape of this sign to mirror existing pole signs on both sides of the location, to keep the look uniformed. The pole sign would also compliment the new signage that will soon be placed on the outside walls of the new location, creating a polished, uniform look to that property. It's not a guarantee of success, however, with better visibility and a face lift to that location, we feel it will help contribute to the future of RoccoVino's being able to stay and continue to grow in Elk Grove Village. We thank you in advance for the consideration to this request. We will be happy to address any concerns or questions that you may have personally by contacting Rocco DeFrenza at 630.404.7625. Sincerely, RoccoDeFrenza Savino D'Argento Owner Owner tJV RVUw Vr. r....... �.•• ELK GROVE VILLAGE, ILLINOIS APPROVED FOR PERMIT ISSUANCE THE PERMIT SHALL BE A LICENSE TO PROCEED WITH 'ENi WORK AND SHALL NOT RE CONSTRUED AS AUTHO711TY TO VIOLATE, as NCEL, OR SET ASIDE ANY CODE OR ORDINAN I FF AS OF THIS TE, Exposed neon tubing shall be prohibited on all sggns. Neon tubing used in the construction of signs shall be • ?�ii Only for tale 2nteriw t"rm-iP1 t-'c%2 of the s9 nago ua i�laii L' covered vlitil perm<ne�t pr^vlSCttve materials wwch yrovent the aeon tubsg from being visible from the extoraof upon its tllurrtnaticn. - 1�etuxe Slan Ge.. 357.4220 IRS IN ADVANCE INSPECTIONS. Sr _W RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED_ AT 360 BENNETT ROAD, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 6B, even though it has been vacant and unused for less than 24 months, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality, the approval of the Board of Commissioners of Cook County is required to validate such shortened period of qualifying abandonment, and a resolution to that effect shall be included with the Class 6B eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 360 Bennett Road, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-21- 202-016-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 360 Bennett Road, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-21-202-016-0000, declared eligible for Class 6B special circumstances status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 613 Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 27 IN HIGGINS ROAD COMMERCIAL SUBDIVISION OF UNIT NUMBER 20, A RESUBDIVISION OF PART OF LOT I IN SCHARRINGHAUSEN'S SUBDIVISION OF THE NORTH 50 ACRES OF THE SOUTH %2 OF THE NORTHWEST %a OF SECTION 22 AND PART OF THE NORTH %2 OF SECTION 21 TOWNSHIP 41 NORTH, RANGE 1 l EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 613 Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Numbers . Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Demolition and repair of driveway and apron b. Landscaping c. Install stainless steel awning/canopy d. Refurbish storefront and electrical Section 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 2014. ATTEST: Judith M. Keegan, Village Clerk APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village GQ,OYE Y/� 10/02/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Consideration to Grant a Cook County Class 6B Property Tax Exemption for 360 Bennett Road. BACKGROUND: The Law Offices of Sarnoff & Baccash, on behalf of 360 Property LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 360 Bennett Road. The Applicant intends on purchasing the building and leasing it to a related entity called SRC Electric LLC for their business operations consisting of light assembly, warehousing, and distribution of electrical supplies. The subject property consists of an approximately 5,000 square foot building on an approximately 14,000 square foot site. The building has been 100% vacant since April of 2014. The Applicant has allotted approximately $50,000 to rehabilitate the building for their use. Proposed improvements include: demolition and repair of driveway apron per Village specs at $17,895; landscaping at $850; installation of stainless steel awning & canopy at $25,800; refurbish storefront at $2,400, and refurbish electrical at $3,000 for total of $49,945. SRC currently leases approximately 2,000 square feet in Chicago and due to business expansion intends to relocate its entire operation to Elk Grove Village. This includes bringing all twelve full time jobs to the Village and adding an additional three to four full time jobs in the future. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of ' abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility Pagel of 2 requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty- four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, josh Keegan, Judy Roan, Matthew ATTACHMENTS: Created/Initiated Approved Final Approval 1. Request for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 September 24, 2014 TO: Raymond R. Rummel, Village Manager FROM: I vtT Josh Gr dzin, Director of Business Development and Marketing SUBJECT: REQUEST FOR 6B TAX ABATEMENT RESOLUTION UNDER COOK COUNTY TAX INCENTIVE PROGRAM The Law Offices of Samoff & Baccash, on behalf of 360 Property LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 360 Bennett Road. The Applicant intends on purchasing the building and leasing it to a related entity called SRC Electric LLC for their business operations consisting of light assembly, warehousing, and distribution of electrical supplies. The subject property consists of an approximately 5,000 square foot building on an approximately 14,000 square foot site. The building has been 100% vacant since April of 2014. The Applicant has allotted approximately $50,000 to rehabilitate the building for their use. This includes: Planned Improvements Estimated Cost Demolition and repair of driveway and apron per Village specifications $17,895 Landscaping $850 Install stainless steel awning/canopyawning/canopy $25,800 Refurbish storefront $2,400 Refurbish electrical $3,000 Total $49,945 SRC currently leases approximately 2,000 square feet in Chicago and due to business expansion intends to relocate its entire operation to Elk Grove Village. This includes bringing all twelve full time jobs to the Village and adding an additional three to four full time jobs in the future. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. After reviewing this information please indicate if this applications should be placed on the next regularly Village Board Meeting Agenda for consideration. Attachments: • Application letter • Construction budget • Tax projections with a 6B, without a 613, and with vacancy • Photo of subject property SARNOFF • BACCASH P R O P E R T Y T A X L A W August 27, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request 360 Property LLC 360 Bennett Rd., Elk Grove Village, Illinois 60007 PIN: 08-21-202-016-0000 Dear Josh: 360 Property LLC ("Applicant") is requesting a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and its related entity, SRC Electric LLC, will use the same for its own operations consisting of the light assembly, warehousing and distribution of electrical products. In addition, because the property has been vacant for less than twenty-four (24) continuous months with a purchase for value, the Applicant will be seeking a Class 6b Incentive with special circumstances. Attached please find a brief narrative discussing the need for special circumstances The subject property consists of an approximately 14,000 square foot site with a roughly 5,000 square foot building that has been 100% vacant and unused since April, 2014. The properly is in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $54,000 to immediately rehabilitate the subject property. Based on initial inspections, these improvements will be to update the landscaping, repair exterior concrete, interior demolition and masonry, update the fagade/storefront/awning/canopy, add signage and upgrade the electrical as well as for other general maintenance. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 3 to 5 construction jobs. SRC Electric LLC currently leases approximately 2,000 square feet in Chicago, Illinois, and because its business has been growing it needs to expand its operations as soon as possible. SRC Electric LLC plans to move its entire operation to the subject property and bring all 12 (all full-time) of its current employees to the same. The subject property will serve as SRC Electric LLC's headquarters. In addition, SRC Electric LLC plans on adding approximately 3 to 4 (all full-time) new employees within the first few years at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. One N. LaSalle Street • Suite 1920 • Chicago • Illinois • 60602 Ph 312.782.8310 - Fx 312.782.8635 SARNOFF • BACCASH P R O P E R T Y T A X L A W Josh Grodzin August 27, 2014 Page Two The Village of Elk Grove Village can also expect that SRC Electric LLC and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that SRC Electric LLC will attract business and various customers to the Village in the course of its operations. As the above indicates, there are various benefits the Village of Elk Grove Village will receive should the Applicant be granted the Class 6b Incentive. The Applicant is excited to move forward with the purchase, rehabilitation and occupation of the subject property. Additionally, SRC Electric LLC is excited to move to the Village of Elk Grove Village and continue to expand its operations at the subject property and be a strong community member for many years to come. However, the above is all contingent on the Applicant receiving a Class 6b Incentive. Therefore, please review this letter and the following attached materials, and place the Applicant on the agenda for the next Village Board meeting on September 9, 2014: 1. Petition Form for Class 6B Program. 2. Legal description. 3. Affidavit attesting to the vacancy on the subject property. 4. Aerial and picture of the front of the subject property. 5. Description and costs of the improvements to be made to the subject property. 6. Site Plan with elevations. 7. Landscaping Plan. 8. List of the subject property's taxes for the past five years, including Cook County print- outs (2012 to be provided as soon as possible). 9. Estimated taxes on the subject property with and without the Class 6b Incentive and with 100% vacancy relief. 10. $500.00 filing fee. 8310. Should you have any other questions or concerns, do not hesitate to contact me at (312) 782- Sincerely, SARNNOFF/& BACCASH / V Nary A. Kafitz Encls. SARNOFF•BACCASH P R O P R R T T T A X L A W Special Circumstances Requested by 360 Property LLC 360 Bennett Rd., Elk Grove Villam Illinois (PIN• 08-21-202-016-0000) 360 Property LLC ("Applicant") is requesting a Resolution in support and consent of a Class 6b Incentive on the property located 360 Bennett Rd. in Elk Grove Village, Illinois (PIN: 08-21-202- 016-0000) based on occupation of abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and its related entity, SRC Electric LLC, will use the same for its own operations consisting of the light assembly, warehousing and distribution of electrical products. The subject property consists of an approximately 14,000 square foot site with a roughly 5,000 square foot building that has been 100% vacant and unused since April, 2014. The property is in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $54,000 to immediately rehabilitate the subject property. Based on initial inspections, these improvements will be to update the landscaping, repair exterior concrete, interior demolition and masonry, update the fagade/storefront/awning/canopy, add signage and upgrade the electrical as well as for other general maintenance. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 3 to 5 construction jobs. SRC Electric LLC currently leases approximately 2,000 square feet in Chicago, Illinois, and because its business has been growing it needs to expand its operations as soon as possible. SRC Electric LLC plans to move its entire operation to the subject property and bring all 12 (all full-time) of its current employees to the same. The subject property will serve as SRC Electric LLC's headquarters. In addition, SRC Electric LLC plans on adding approximately 3 to 4 (all full-time) new employees within the first few years at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. The Village of Elk Grove Village can also expect that SRC Electric LLC and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that SRC Electric LLC will attract business and various customers to the Village in the course of its operations. Based on our research and the additional costs that must be incurred to rehabilitate the building in order for this to be a successful endeavor, the Applicant must possess a Class 6b Incentive to complete the substantial rehabilitation thereof and to successfully operate the subject property. It is for these reasons that it is necessary to grant the Applicant a Resolution in support and consent of a Class 6b Incentive for the above -referenced property based on occupation of abandoned property for less than twenty-four (24) months of continuous vacancy with a purchase for value, special circumstances and substantial rehabilitation. Petition Form for Class 6B Program For Office Use Only Address of Subject Property: Signed Affidavit Dated: To the Applicant: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents of this petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. Page 11 PETITYON FOR COOK COUNTY CLASS 6B VILLAGE OF ELK GROVE VILLAGE We, the undersigned, being owners of record of the following described real estate, do hereby request that the following business and legally described real estate be granted a Cook County Class 6B Property Tax Abatement: Business: 360 Pronertv LLC Address: 360 Bennett Rd.. Elk Grove Village..Illlnols 60007 Permanent Real Estate Tax Index No. 08-21-202-016.0000 Assessed Valuation 2012 $82 324 (last 3years) 2013 $74,300 20 14 $74 300 • Attach Legal Description of Property Owners of Record: Print Name; Sfiyature- p.aa. can �Ilyr Orate) Phone: Email* Business Applicant's Name: Prins Name: Raymond Corcoran Si tore• 360 ProoerN LLC Bacmess/Corporahon Name (Address City, State) bone: 847-833-6363 Email: rayosrcetectdc com 60007 Fax: Page12 Disclosure of Ownership 1. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: ❑ A Letter of Transmittal detailing the existing and intended use of the property, reason for Class 6B, property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. ❑ Completion of the Class 6B Eligibility Checklist for the property in question. ❑ Completion of the property tax analysis spreadsheet. ❑ Current property photographs and renderings of property/building modifications, if applicable. o Proposed Site Plan, if applicable. If property is: ❑ Owned by the individual(s); n Title Tract Search, or • One copy of the latest recorded deed with affidavit ❑ Administered by a trust; D One certified copy of the trust agreement, trust deed and a list of beneficiaries a Has the property been, or is now, the subject of any other action by the Village? e� 'flea} t�t If YES, give details on a separate sheet of paper. Alfltcu„} tIr�! AWorrl. pT. Page13 Ye VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 611 Property Tax Abatement The Village of Elk Grove prides itself on being a business friendly community. As such, the Village supports the use of the Cook County Class 6B Tax Abatement in cases where it is established that a tax disparity exists and is detrimental to tenancy and where the project presents a clear benefit to the community. The Village reserves the right to review applications and render its approval or disapproval based on the information provided. Adhering to all Village codes and ordinances with respect to building and landscaping alterations is required. Furthermore, proposed building and landscaping construction must follow the design guidelines promulgated in the Industrial / Commercial Revitalization Master Plan Update for 2011. Proposed enhancements should be in accordance with the attached Industrial Design Guidelines Packet. The purpose of the Cook County Class 613 Property Tax Abatement Program is to stimulate the re - occupancy of vacated industrial buildings through a reduction in property taxes. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. Under the program the assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is regularly assessed at 25% of fair market value in Cook County. 1 - INITIATION: The following procedures are necessary for a completed petition for Cook County Class 6B Property Tax Abatement consideration: A. Documents required: 1. Petition (attached) completed in full. 2. Detailed Letter of Transmittal. 3. Completion of Class 6B Eligibility Checklist 4. Previous rive (5) years of Property Tax Bill Payments. 5. Legal description of the property. 6. Photographs, both areial and land based, of the area for which the property tax exemption is requested. 7. Any additional supporting documents for the petition. Page 14 B. Fees: Submit a check made payable to the Villageof Elk Grove Village to meet the following: 1. $500.00: Filing Fee. Documents and fees are to be submitted to the Village Manager's Office, Attn: Director of Marketing & Business Development 901 Wellington, Elk Grove Village, Illinois 60007. 11- REVIEW AND PROCESSING: Upon receipt of the petition for Cook County Class 6B Property Tax Abatement and fee, the Director of Business Development & Marketing will: A. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the for their action. Step "B" will be taken when all petition requirements have been fulfilled. B. Distribute petition and required documents for departmental review and comment by Village Manager's Office, Community Development, Public Works, and Finance. Departments will submit written comments to Director of Business Development & Marketing. C. Department comments will be communicated to applicant for correction. D. When your application is determined to be complete by staff, the petition will be presented to the Mayor & Board of Trustees at the next regularly scheduled Village Board Meeting for consideration. E. Fully completed petitions will be reviewed by the Mayor & Board of Trustees to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the Applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt from the Village. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of approval and the Applicant can move ahead with their project at their own risk. F. The Village will maintain contact with the to ensure that the stated obligations have been met. G. Once the stated obligations have been met, Village staff will present a Resolution of Support to the Mayor & Board of Trustees at a regularly scheduled Village Board Meeting for consideration. Page12 III -FINAL ACTION: Upon their review, the Mayor and Board of Trustees at a Village Board Meeting will: A. Deny the request. B. Approve the request with or without modification. C. Adopt appropriate resolution. If Approved, the Applicant will receive a certified copy of the Village's Resolution in support of the Cook County Class 6B Property Tax Abatement. NOTE: While the Village will do its best to expedite the review and approval process, Applicants should allow at least 30 days for review by staff and consideration by the Mayor & Board of Trustees. furthermore, additional time may be needed depending on the complexity of the development. Page13 4yyfL ,/, w VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 611 Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 6B Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 16 out of 16 points. Each item will receive 1 point for Yes and 0 points for No. Packet Item Ye No Letter of Transmittal Name of the Applying Company Current and Proposed Location/Address of the Applicant Proposed Use of the Property Proof of Vacancy Job Creation and Retention Data(excluding one-time construction jobs Total Project Cost of Proposed Improvements exclude land Proposed Detailed Construction Budget of Proposed Improvements Proposed Landscape Budget and Plan Toal uare Footage of the Building Current Color Photographs of the Building Prior Five Years of Tax History Breakdown of Taxes Paid Occupied With 6B v. Occupied Without 6B Tax PIN Legal Description Letter from Applicant Explaining the Need for the Tax Abatement on C01112any Letterhead Application Fee of $500 Total Points !6 Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abatement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include full-time and part-time. As well as any potential growth and time -frame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • How the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. Page14 Elk Grove Village Class 6B Property Tax Terms and Agreement The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY in accordance with the PLANS and in full compliance with all applicable codes, ordinances, rules, regulations, permits, and plans as outlined in Attachment A, imposed by the VILLAGE, and shall complete the WORK in a good and workmanlike manner or risk voiding this agreement. The WORK shall include all building and landscaping alterations as proposed by the APPLICANT in exchange for the VILLAGE'S approval of a Cook County Class 6B Property Tax Abatement. The APPLICANT, will be issued a Letter of Receipt upon submission of a completed Elk Grove Village Class 6B Application Packet. This letter may be used to inform the Cook County Assessor's Office that the Village of Elk Grove is in receipt of the Applicant's request for a Cook County Class 613 Property Tax Abatement. The Letter of Receipt is not a guarantee of final approval and the Applicant may move ahead with their project at their own risk. The Letter of Receipt will serve as official notice that the APPLICANT is eligible for the incentive however, final approval is not complete until there is an official resolution passed by the Village. The resolution will not be executed until such lime all proposed work is complete. The APPLICANT has 365 days from taking ownership or tenancy to complete all proposed alternations and submit a full accounting of costs. If costs are not consistent with promises made in the original application, the APPLICANT may not be granted a final resolution of 6B approval. This AGREEMENT sets forth all the promises, inducements, agreements, conditions and undertaking between the APPLICANT and the VILLAGE relative to the subject matter thereof, and there are no promises, agreements, conditions or understandings, either oral or written, express or implied, between them, other than as herein set forth. No subsequent alteration, amendment, change or addition to this AGREEMENT shall be binding upon the PARTIES hereto unless authorized in accordance with the law and reduced in writing and signed by them. However, whenever under the provisions of this AGREEMENT any notice or consent of the VILLAGE or the APPLICANT is required, or the VILLAGE or the APPLICANT is required to agree or to take some action at the request of the other, such approval or such consent of such request shall be given for the VILLAGE, unless otherwise provided herein. In WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below: Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Signed: Name: Craig B. Johnson Title: Mayor Date: Attest: Judith M. Keegan, Village Clerk (BUSINESS) (ADDRESS) (CITY, STATE ZIP) Signed: Name: Title: Date: Page15 Elk Grove Village Class 6B Property Tax Terms and Agreement Terms & Conditions Attachment A The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY as outlined below... Page16 David A Orr Clerk of Cook County COUNTY OF COOK MAP DEPARTMENT Date: 08-26-2014 THIS CERTIFIES THAT THE PERMANENT REAL ESTATE INDEX NUMBER KNOWN AS: 08 - 21 - 202 - 016 - 0000 BEARS THE FOLLOWING LEGAL DESCRIPTION: LOT 27 IN HIGGINS ROAD COMMERCIAL SUBDIVISION OF UNIT NUMBER 20, A RESUBDIVISION OF PART OF LOT I IN SCHARRINGHAUSEN'S SUBDIVISION OF THE NORTH 50 ACRES OF THE SOUTH 12 OF THE NORTHWEST 1/4 OF SECTION 22 AND PART OF THE NORTH 12 OF SECTION 21 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY. ILLINOIS. o° � c y Fee: $5.00 upervisorof apsan Plats U2110A-1 facts: I IPAt/r P 0?Avftr1 our name , if called to testify would attest to the following 1. That I am & W /✓FIt (relationship to the entity that owns the srrbiect property) of (entity that owns the subject property), that owns the property located at 360 Bennett Rd. in Elk Grove Village, Illinois (PIN: 08-21-202-016- 0000) ("Subject Property,% 2. That the prior occupant of the Subject Property was occu an . 3. That as of XIV/ 41 (date the site became vacant), (former occupant) completely vacated the Subject Property. 4. That since _ `f zl/ 11�V (Late , the Subject Property and has been 100% vacant and unused. Further Afiiant Sayeth Not 0016 your name) Date: /y Subs kd and �wo�m efore me This day of UGiI l.� �' , 2014 Signature of Notary Public OFFICUIL SEA1 K EISENMANN NOTARY PUBLIC -STATE OF ILUN013 MY COMMISSION E751RES01MOMM rE�Pv -� rl .5�. v • tJ. � I � ..1 �l � YY I I kl�. `"..5: o. �ti+z�� _, ..� C g I I �� ter; •.; ,, �� ' to ti ..I . .% ~`� .� F mot. ♦ ••, ,: C � q 4 � •, 4t'Y-i3 e' t �•� esl s P 1 ='�• iC 't-, (duo • �t r �"'^¢x-•,. e .>_ t _.`..luPll t tt y -0�' r �e aft im.l ,d� ++ ; -�'',' J< a✓�:dn � ra'.` yv' � a� n �_ - �,-aJ(i.h� � � ..; J;>-C•� h +K< �! \ tg 3' �.:iiF. - ' n�; ,�.. �'tis ° _y `.i -♦n J .f�fj�j, iar Lt •,+ �.l i .. IS d �.. — -,. + e. ���• h ..per o. -- - . "ri .Jy:-i 1. gr.TRIC 'jj;jA 7 p Q 11A, I AkZ4 0 Sim -frJ avi lip I 1 1 1 jj g RFA' m ARMTH LIM!?.. nmou ewm w. � 1 f 1 �• C .r ] yy A-1 August 25, 2014 Mr. Robert A. Flubacker Robert Flubacker Architects, Ltd. 1835-B Rohlwing Rd. Rolling Meadows, Illinois 60008 Re: SRC Electric Exterior Alterations 360 Bennett Rd. Elk Grove Village, Illinois Dear Mr. Flubacker, DeLauter proposes to furnish all labor, material and equipment necessary to complete the above - mentioned project per Robert Flubacker Architects Drawing A-1 dated 8/25/14 and our scope clarifications, listed below, for the sum of Forty Thousand Dollars, ($40,000.00). BudeetBreakdown: 1. Demolition/Masonry: $3,500.00 2. Landscaping: $850.00 3. Stainless Steel Awning/Canopy; $25,800.00 4. Storefront: $2,400.00 5. Electrical: $3,000.00 6. General Conditions/Overhead & Profit: $4A50.00 Total Bid Breakdown: $40,000.00 Scone Clarifications: 1 Overtime of after-hours work, builders risk insurance, environmental conditions, asbestos conditions, unsuitable soils, winter conditions, structural drawings, utility company charges or fees, permits and fees, bonds, city fees and ComEd charges or fees are not included. 2 We will be working during normal construction working hours 7 a.m. to 3 p.m. 3 No assumptions have been made as to the Architect's intent beyond the information contained on the drawings and in the specifications. If you have any questions regarding the above, please do not hesitate to contact me. Sincerely, DeLauter Development Stephen 9K Taman Stephen M. Tarzian President of Construction Operations 824 S. Main Street, Suite 206 Crystal Lake, IL 60014 815-479-7970 815-479-9789 fax 09/18/2014 12:02 8473948796 LAMPIGNAHD 9 SON PAGE 01 PROPOSAL I INVOICE Pane No. of paw LAMPIGNANO & SON Quality Work For CONCRETE CONTRACTORS 0 Over i0 Yrars ;7*wi 501 S. Arthur Avenue a Arlington Heights, Illinois 60005 a ReMeol]a1 (847) 394-0696 • Fa- (847).19441796 • Commercial PROPOSAld418MUOTo Raycomoren IMora 847-833.6363 °o; 9.19-14 - S"MW 360BenneM JOBNAMEF 1908 (.Tiy.MATEAMBPOM ElkGrove Wleea JOa LOGmpN i SUjMw Pau1snare OATF Or PLANS X*PN0f@ We hereby subM apedRoations and eatlmates to: Break up. hW away, and replace exist n Ames that have been marked by dw vltlage for replacement: with r • compacted atone base, r thick concrete and 6'x6'- d6 wbe mash In concrete. • Also includes removal and replacement of IV of curb. 59484 I • Break up, haul away and replace U Vx4WV dolt area: some construction as above • mentioned driveway area. S47W • • Nadlurbunt Is needed on manhole structure at batten of dodo $LrB Approximately • ,06'.A o I# SZ., w'%A Owwb4 A*o4s f RIr/�✓� �•�• .20/�S�M1�OI�, New wok w4p be ocnatnmed of: x a' x Concrete sealer —Thick Cement Expansion Joints �— Sreel Rods i �— x Bap Mix Cement — Control Joints �— BrueA Flnlah x ExaavaWV x Trowel Finish laar. Rr] I HawlWheo x Materiels pe�p lts Honda --%--fnsumrm PERBONAL WAaAs11FE 7Tr cnlal ptaoa d [he OebroS It other Iran salad In dft agraernam Y: Tlwurd•rriped euawrtaes pmnatand fall padbmrea sndpaymsnt aacadnam Mamrororyha wahro aer•Smwn,mda la ter hen,snd.w MaaarrtardsdurL svwe aro UrAweP4farow he wmadus e"re mmmbla affa.i fee, and m atvwdre prmermneia,denu�dplot" tlaeafptotaA.nodm afdbh•ro and navetraoarsabmaMame�oim aMdloderrmeossar demrndafwhwe•er danrmrmwNdltlr YndOrlplled mtQldaWendw bavntltisd. Theonderdp�ed LW ayeny hoNerandxaNe nonce tlrred.Ifinen lNnotlaeaetor.•btadlea Oltlah ahsa tdJ•ManO rerard. IANN WANe&SONS eef6TRuaT10NPekr111 rla walkt0 asds•tltatfoM irryaar NQ•fkdleefon, Asrinaromrdtdmardr>kepaoWreoreneedaem a"a'a4da-@dwwU4Marsbn•awnm•aeahuteaddaa meonostaarpsp4ubanaahm•fmioemduO"MOVIIALeteeempvoevntlo�ra ' qr I lye PROPOSE hereby to furnish materials and labor - compin eorc ance with above Sp9alcsaons, for the aum of-. lete aa P dollars(S 6eeaboya ) i aymeM to be made ae tOUovra: SS500 Deposit / Balance due upon completion of work. i i AN rvmdd Is amrante•d to 10 S ftrdpno. Ad wet ro ea ilan gr ma In a ro dantlnr prwebe. Any dewsdn Aultanzed fain spedlaaawn ec fw crin p Odom. and wo Iweama an ft echa algl wdl w eION" the "M D. Ae Sfpnelara - one accrue In• a. Aa 11"n"earalpamtaonseam, tl wftL bsaty tta. tamadoamomare bet'o"d surmnsnol, t'lwnx N•ts: ThM praptlal may co 30 4 surartre. adalmawn W uS k r41 atlap*t wladn dye I ACCEPTANCE OF PROPOSA1, - Tne Seers pnosA apecntauons and eendtlona sr•aaddaoro and uo soo• sou ors aanon:ed m ao ale ' adea wax d apepaa0, Paym•m ens ha mw(• tl aamftened ebav, tagnwre: WeefA 4mmoer.• 360 Bennett Rd., Elk Grove Village, Illinois (PIN: 08-21-202-016-0000) Tax Year Taxes 2009 $11,705.37 2010 $17,712.82 2011 $18,165.32 2012 $19,158.80 2013 $19,178.11 8/27/2014 :: Cook County Treasurers Office - Chicago, Illinois :: Cook County Property Tax and Payment Information Printed copies of this inlomtatlon may not be used as a tax bl). Payments must be submitmd with original tax bill. Property Index Number(PIN): 08-21-202-016-0000 21) I'd Tax year htf ,nnu!inn - Riv.,iL+! in 21:14 Tax Year: 2013 Tax Type: Current Tax Volume: 050 Classification: 5.93 Property Location 360 BENNETT RD ELK GROVE VILLAGE, IL 60007.1005 To update contact the Cook County Assessors Office at 312.443.7550. Mailing Information DAVID RALIGCH 360 BENNETT ELKGROVE VLG, IL 60007-1005 To update your mailing information click r Exemption_Infonnatlon _ Homeowner Exemption Received: NO Senior Citizen Exemption Received: NO Senior Freeze Exemption Received: NO If you are emitted to an exemption you did not receive, click hem. To check if you recelved exemptions on previous tax years, click here. Tax Billing Information Installment Tax Amount Billed Tax Due Dale 1st $10.537.34 03/042014 2nd $8.640.77 08/01/2014 Tax Payment Information The balance due, including any penalty, is as of Wednesday, August 27, 2014. Payments processed am poslad through Tuesdayy. August 26, 2014, Installment Total Amount 1st 50,00 2nd $0.00 BALANCE DUE: E0.0O Tax Amount Penalty Amount Last Payment Received Date Received $0.00 $0.00 $10,537.34 021192014 $0.00 $0.00 $8,640.77 07/30/2014 yy: Pdnl e Retumto PIN Summary For Tax Years 2012 and Prim, the Cook County Clerifs Oftce can help you vAth redemption and delinquent inquldes regarding these prior years taxes. You May reach the Clerk at: Main Number: 312.603.5656 You may find frequently asked que1011s and additional Information at the CImkS Oxico's wobsite: hn ``/Avww http:/A w.cookwuntytreasurer.mMpaymentresults.aspx?paymenttyl>e=current 1/1 7/12014 ::Cook County Treasurer's Office- Chicago, Illirlas Cook County Property Tax and Payment Information Printed copies of this infarmefion may not be used as a our hill. Payments must be submitted with original tax bill. Property Index Number (PIN): 08-21.202-016-0000 :. if ? : u < YCW 0dur•nali0n . Pdy'a01:'. h I '�' 3 Tax Year: 2012 Tex Type: Current Tax Volume:050 Classification: 5.93 Property Location _ 360BENNETTRO ELK GROVE VILLAGE, IL 60007-1005 To update contact the Cook County Assessors Office at 312.443.7550. Mailing Information DAMD RAISCH 360 BENNETT ELKGROVE VLG, IL60007-1005 To update your mailing Information dirk here. Exemption Information Homeowner Exemption Recehed: NO Senior Ci6mn Exemption Received: NO Senior Freeze Exemption Received: NO Nyou are entitled to an exemption you did not receiw, click hem. To check Ifyou recelwd exemptions on precious taxyears, click here. Tax Bllling Information _ Installment i Tax Amount Billed Tax Due Date tat $9,990.93 01012013 2nd $9.167.87 080D12013 Tax Payment Information The balance due, including any penalty, is es of Tuesday, July 01. 2014. Payments processed are posted through Wnday. June 30, 2014. Installment Total Amount Tax Amount tat $0.00 $0.0D 2nd $0.00 $0.00 BALANCE DUE: I $0.00 PenalyAmount Last Payment Received $0.00 $9.990.93 $0.00 $9.167.87 Data Received 02282013 07/312013 .!i Print ♦ Peturnto PINSummary For Tex Years 201land prior, the Cook County Clerk's office can help you with redemption and delinquent inquiries regarding these prior years taxes. You may reach the Clerk at Main Number. 312.603.5656 You may find frequentiyasked questions and additional information at the Clerk., Of6ce'1 websits: hn dMnwr k tu.1 rk win http:/Ave ..cookquntytreasurer.conVpwmntre LAts.aspx?paynentWe=prior Ill DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2011 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County Clerk of the County of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2011, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-21-202-016-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 02-27-12 022812722331 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 07-27-12 072812717328 9,742.05 TAX ANT PD INTEREST PD 9,742.05 8,423.27 TAX ANT PD INTEREST PD 8,423.27 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 25 day of AUGUST &': " , , County Clerk !vim FCL08 DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2010 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK } I, DAVID D. ORR, county Clerk of the County of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2010, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-21-202-016-0000 FIRST INSTALLMENT PAYMENTS: DATE PO SERIAL NO. 04-01-11 040211712088 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 11-01-11 110111715035 6,437.95 TAX ANT PD INTEREST PD 6,437.95 11,274.87 TAX ANT PD INTEREST PD 11,274.87 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 25 day of AUGUST 2014, ��'v A0.1 County Clerk !vim FCL08 DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2009 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County Clerk of the county of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2009, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-21-202-016-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 03-01-10 030210738895 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 11-23-10 112310702858 10,127.50 TAX AMT PD INTEREST PD 10,127.50 1,577.87 TAX AMT PD INTEREST PD 1,577.87 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 25 day of AUGUST 2014, �V SA4. County Clerk FCL08 3so Bennett Rtl.. Elk Grove Vilia 4e Illinois (PIN• 08-21-202-016 00001 Year Estimated Market Value Estimated Tax Rate Estimated Multiplier Estimated Tax Without The Class 6b Incentive Estimated Taxes/ Square Foot Without The Class 6b Incentive Estimated Tax With The Class 6E Incentive Estimated Takes/ Square Foot With The Class 6b Incentive Estimated Texas With 100% Vacancy Relief Estimated Taxes/ Square Fool With 100% Vacancy Relief Estimated Building Square Feet 2010 IS337,200 9.696% 2.6621 $21.7591 $4.35 $8,704 SL74 ST= SL44 5,000 2015 5337,200 9.696% 2.6621 $21,759 54.35 SS.704 $1.74 $7,202 $1.44 51000 2016• 501,640 9.696X 2.6621 $26.111 55.22 510,444 52.09 58,642 SL73 $1000 2017 5404,640 9.696% 2ZSZ1 $26.111 $5.22 $10.444 $2.09 58,642 $1.73 5"o 2018 $404.640 9.696% 2.66211 $26,111 $S.Z2 $10,444 $2.09 $8.642 SL73 5,000 2019• 5485,568 9.696% 2.6621 531,333 $6.27 $12,533 $2.51 $10.3711 $2.07 5,000 2020 5485,568 9.696% 2.6621 531,333 $6.27 $12,533 $2.51 $10.3711 $L07 5,000 2021 $485,568 9.696% 2.6621 $31.333 $6.27 $12,533 $2.51 $10,371 5Z.07 5,000 2022• $582.682 9.696% 2.66211 $37,600 $7.52 515,040 $3.01 512,44s $2.49 5.000 2023 $582,682 9.695% 2.6621 537,600 $7.52 315,040 $3.01 312,415 S2.49 .51000 2024 $582,682 9.6%% 2.6621 $37.600 $7.52 $22,560 $4.51 $12,4451 $2.49 5.000 15%Asseaement in year 11 2025• $699,218. 9.696% 2.6621 .US,120 $9.02 536,096 $7.2Z $16,ti30 $2.99 S,lxp 20%-Aesaesmant'In year 12 Totals UMT721 1 $175,077 5123,713 40enmes Reassessment Year. Aesumo6orre: 1. 2013 tax rate and 2013 multiplier. 2. Market value based on the Initial 2014 Cook County Assessor's Office assessed valuation with $40,000 of Improvements and Increasing 20% per reassessment year. 3. Taxes based on 100% vacancy are based on the Initial 2014 Cook County Assessor's assessed valuation with 90%of the building assessed value removed, and Increasing 20% per reassessment year. RESOLUTION NO. A RESOLUTION AUTHORIZING AND DIRECTING THE CONVEYANCE OF CERTAIN PROPERTY LOCATED IN ELK GROVE VILLAGE TO THE ELK GROVE VILLAGE PARK DISTRICT WHEREAS, the Village of Elk Grove Village and the Mayor and Board of Trustees thereof, and the Elk Grove Park District are municipalities as defined in the Local Government Property Transfer Act 50 ILCS 605/1; and WHEREAS, the territory of said municipalities is wholly within, co -extensive with or partly within and partly without the corporate limits of the other; and WHEREAS, the Elk Grove Park District has found and determined that it is necessary and convenient for it to use, occupy and/or improve the parcel of real estate described in Section 2 hereof for Park District purposes by Ordinance No. a copy of which is attached hereto and made a part hereof as Exhibit "A"; and WHEREAS, said Ordinance requires certain representations from the Village with respect to the Real Estate, which representations are set forth in Paragraphs A — E of the preamble of said Ordinance; and WHEREAS, the Mayor and Board of Trustees agree to convey the Real Estate subject to said representations, as long as the properties are to be used for park or recreational purposes for the benefit of the public, and as long as title to the property is not conveyed by the Park District. NOW, THEREOFRE, IT IS HEREBY RESOLVED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Cook and DuPage Counties, State of Illinois, as follows: Section 1: That the real estate described in Section 2 hereof is no longer necessary, suitable or convenient for Village purposes. Section 2: That the following described parcel of real estate be conveyed by Quit Claim Deed to the Elk Grove Park District, subject to the conditions and covenants set out in Section 3 and subject to covenants, conditions, limitations and restrictions of record, private and public easements, drainage ditches, titles, lateral feeders: LOT 3496 AND THE NORTHERLY 175.00 FEET, AS MEASURED AT RIGHT ANGLES TO THE NORTHERLY LINE THEREOF OF LOT 3497 IN ELK GROVE VILLAGE SECTION 11, BEING A SUBDIVISION OF SECTIONS 32 AND 33, TOWNSHIP 41 NORTH, RANGE I I EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS Section 3: That the Village Mayor and Village Clerk be and are hereby authorized to execute a Quit Claim Deed, thereby conveying the real estate legally described in Section 2 to Elk Grove Park District subject to the covenant and condition that said real estate shall be used as a park for the benefit of the public, that title to the property shall not be conveyed by the Park district. Section 4: That if any breach of the covenant and condition provided in Section 3 shall occur, the Village shall have the right to cause title to said real estate to REVERT TO THE VILLAGE OF ELK GROVE VILLAGE. Section 5: That the Mayor and Village Clerk be and hereby are authorized and directed to execute the appropriate conveying instruments and such other documents as are necessary to implement this transfer. Section 6: That this Resolution shall be in full force and effect from and after its date of passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of APPROVED: 2014. Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ELK GROVE VILLAGE POLICE OFFICERS -METROPOLITAN ALLIANCE OF POLICE ELK GROVE POLICE CHAPTER #141 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: LABOR AGREEMENT BETWEEN METROPOLITAN ALLIANCE OF POLICE ELK GROVE VILLAGE POLICE CHAPTER #141 AND VILLAGE OF ELK GROVE VILLAGE FOR THE PERIOD MAY 1, 2014 THROUGH APRIL 30, 2018 a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of October 2014. APPROVED this day of October 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk AgreementPol iceUn ion2014 ADDENDUM REGULAR VILLAGE BOARD MEETING October 14, 2014 7:00 PM 6. CONSENT AGENDA j. Consideration to adopt Resolution No. 47-14 (attached) authorizing the Mayor and Village Clerk to execute a Reimbursement Agreement between the Village of Elk Grove Village and Atlas Toyota Material Handling, LLC. (This is a Reimbursement Agreement between the Village of Elk Grove Village and Atlas Toyota Material Handling, LLC (Atlas). This will be the initial redevelopment contract with respect to the newly created Busse/Elmhurst Tax Increment Financing District (TIF). It is anticipated that this contract will serve as a prototype to other businesses to modernize and enhance the industrial park - either through relocation of businesses to Elk Grove or redevelopment of businesses presently located in the Village. (Atlas has estimated that their redevelopment project will cost between $17,000,000 and $18,000,000, provide jobs for approximately 250 employees, and generate approximately $18,000,000 in annual taxable sales which would provide $360,000 in annual sales tax revenues - establishing Atlas clearly within the top six to seven sales tax revenue producers in the Village. (The Reimbursement Agreement will be available on Tuesday.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1 RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REIMBURSEMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ATLAS TOYOTA MATERIAL HANDLING, LLC. NOW, THEREFORE, BE IT RESOLVED by Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, state of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: REIMBURSEMENT AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTES: AYES PASSED this APPROVED this ATTEST: Judith M. Keegan, Village Clerk NAYS: ABSENT: day of October 2014. day of October 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village REGULAR VILLAGE BOARD MEETING October 28, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Cema Castro Rand, Prince of Peace United Methodist Church) 3. APPROVAL OF MINUTES OF October 14, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: October 28, 2014 $1,086,475.45 6. CONSENT AGENDA a. Consideration of a request from WINGS, 1265 Oak -ton Street, to waive permit fees to sealcoat and stripe the parking lot in the amount of $47. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request from the Schaumburg Township Elementary School Foundation to waive permit fees in the amount of $200 associated with a holiday tree sale commencing on November 28, 2014 at Mallard Crossing located at 855 Meacham Road. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Finance, recommending approval, is attached.) c. Consideration of a request from the Elk Grove High School Instrumental Music Association to waive permit fees in the amount of $200 for a holiday tree and wreath sale commencing on November 28, 2014 at Elk Grove High School located at 500 W. Elk Grove Boulevard. (The Elk Grove Instrumental Music Association utilizes this sale as a fundraiser for the band and orchestra programs at Elk Grove High School. (It has been past practice of the Village Board to grant fee waivers for governmental and Pagel of 6 non-profit organizations. (A report from the Director of Finance, recommending approval, is attached.) d. Consideration of a request (attached) from Queen of the Rosary Parish, located at 750 Elk Grove Boulevard, to waive permit fees in the amount of $225 for parking lot repairs. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) e. Consideration of a request from School District 59 to waive permit fees for parking lot entrance repairs at Clearmont School, located at 280 Clearmont Drive, in the amount of $360. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) f. Consideration of a request (attached) from Christus Victor Lutheran Church, located at 1045 S. Arlington Heights Road, to waive permit fees for parking lot repairs in the amount of$1,199. (It has been past practice of the Village Board to grant fee waivers for churches and non- profit organizations. (A report from the Director of Community Development, recommendingapproval, is attached.) g. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue, to waive building permit fees for the air conditioning unit replacement project in the amount of $1,220. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) h. Consideration of a request (attached) from the Elk Grove Park District to waive permit fees in the amount of $2,461 for the following: • Installation of concrete walkways and a picnic shelter at Jensen Park, located at 1060 Arkansas Drive, in the amount of $684; • Installation of concrete walkways and a picnic shelter at Fairchild Park, located at 1205 Ridge Avenue, in the amount of $914; • Catch basin repairs at the Pavilion, located at 1000 Wellington Avenue, in the amount of $149; • Sealcoat and stripe the parking lot at 499 Biesterfield Road, in the amount of $32; • Sealcoat and stripe the parking lot at the maintenance building located at 140 Page 2 of 6 Lively Boulevard, in the amount of $38; • Patch, Sealcoat and stripe the parking lot at Audubon Park, located at 300 Elk Grove Boulevard, in the amount of $170; • Sealcoat and stripe the parking lot at Fox Run Golf Course, located at 333 Plum Grove Road, in the amount of $215; • Sealcoat and stripe the parking lot at Rainbow Falls, located at 200 Reverend Morrison Boulevard, in the amount of $186; and • Sealcoat and stripe the parking lot at Udall Park, located at 811 Willow Road, it the amount of $73. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) i. Consideration of a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $2,797 for the following: • Asphalt repairs at the Alexian Brothers Hospital, located at 800 Biesterfield Road, in the amount of $934; • Asphalt and catch basin repairs at 701 Biesterfield Road in the amount of $1,397; and • Asphalt and catch basin repairs at 955 Beisner Road in the amount of $466. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) j. Consideration to award a professional service contract to the lowest responsive and responsible bidder Suburban General Construction, Inc. of La Grange Park, IL for the Devon Avenue Sanitary Sewer - VFW to Ridge in the amount of $95,985 from the Water/Sewer Fund. (On Thursday, October 16, 2014, the Village opened sealed bids for the Devon Sanitary Sewer - VFW to Ridge project. A total of five (5) contractors obtained contract documents, with all five (5) submitting bids on the project. (The lowest responsive and responsible bid was received from Suburban General Construction Inc., of La Grange Park, IL in the amount of $95,985. (The project includes the installation of450 feet of 8" sanitary main, manholes, landscaping, restoration of all incidental and collateral work necessary to complete the project. (Adequate funds are available in the Water/Sewer Fund Account 501-3303-481-8504. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration of a request to hold a Public Hearing for the Plan Commission to consider the petition submitted by Gerald Kane for a Special Use at 101 Kelly. Page 3 of 6 (Mr. Kane is petitioning the Village for a Special Use at 101 Kelly for the purpose of operating an automotive repair shop. (Date for a Public Hearing has not been established.) 1. Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2014. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Lauterbach & Amen, LLP. (The CAFR was recently completed and distributed. (A report from the Director of Finance, recommending approval, is attached.) m. Consideration to adopt Resolution No. 48-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 55 Gaylord Street. (The Law Offices of Samoff & Baccash, on behalf of Wireless Construction Services, Inc. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 55 Gaylord Street. (The Applicant intends on purchasing the building and using for their business operations consisting of light assembly, warehousing, and distribution of products used in the telecommunications industry. (The subject property consists of an approximately 10,000 square foot building. (The building has been 100% vacant since September of 2009. (The Applicant has allotted approximately $179,000 to rehabilitate the building for their use. (Wireless currently leases an approximately 9,000 square foot space in Arlington Heights and because the business has been growing it needs to expand its operations. (Wireless intends on relocating its entire operations to Elk Grove Village including its entire workforce of twenty-six (26) with four (4) to six (6) new jobs to be created shortly after the move. (The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending issuing a Letter of Receipt, is attached.) n. Consideration to adopt Ordinance No. 3397 (attached) rezoning property located at 50 Biesterfield Road from B-2 General Business to B-3 Business District (Automotive). Page 4 of 6 (This item was previously discussed at the October 14, 2014 Village Board meeting and currently appears under Unfinished Business.) o. Consideration to adopt Ordinance No. 3398 amending Title 2 Boards and Commissions of the Village Code by eliminating Chapter 2 Health and Community Services Advisory Committee. (The elimination of the Health and Community Services Advisory Committee was discussed at the October 14, 2014 Village Board meeting.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czamik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. AIRPORT UPDATE Page 5 of 6 22. PLAN COMMISSION - Village Manager Rummel 23. ZONING BOARD OF APPEALS - Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents to rezone property located at 50 Biesterfield Road from B-2 General Business to B-3 Business District (Automotive). 27. NEW BUSINESS 28. ADJOURNMENT 29. PUBLIC COMMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6 Village of Elk Grove Accounts Payable Warrant 1012812014 6013302461.22-00 VENDOR1 A & A EQUIPMENT & SUPPLY CO. OPER SUPPLIES 35.80 2 5013302481.26-02 ABBOTT RUBBER COMPANY, INC. MAINT SUPPLIES/EQPT 117.47 3 1013205422.55-00 ADI SERV AGREEMENT/EQPT 131.63 4 VARIOUS AIR ONE EQUIPMENT, INC. OPER SUPPLIES, CONTRACT MAINT/SCBA, MAINT SUPPLIES/EQPT 5.020.50 5 VARIOUS AIRGAS USA LLC OPER SUPPLIES 507.97 6 1012106-411.22-00 ALERT -ALL CORP OPER SUPPLIES 2.260.00 7 1012201.412.61-00 ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 61.00 8 1011705407.61-00 ALTURA COMMUNICATION SOLUTIONS LLC PROF SERV/PHONES 316.25 9 1012107.411.56-01 AMERICAN DOOR AND DOCK CONTRACT MAINT/DOORS 443.00 10 1012107-411.24-00 IAMSAN HOUSEHOLD SUPPLIES 221.12 11 1012202-412A2-00 ANDRADE, JUAN EVIDENCE TECHNICIAN TRAINING 121.61 12 1013203-422,41.00 ARBOR DAY FOUNDATION MEMBERSHIPS J. TEMES 20.00 13 VARIOUS ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 924.18 14 1012201.412.18-00 ASR-KALE UNIFORMS UNIFORMS 3.066.09 15 2101704407.32-02 AT&T MOBILITY TELEPHONE/CELLULAR 204.32 16 VARIOUS BENISTAR/HARTFORD-6795 PREMIUMS NOV 14 17,233.09 17 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS SEPT 14 362,777.39 18 VARIOUS BRANCATO LANDSCAPING, INC. CONTR MAINT/LANDSCAPING 8,182.80 19 1012107411.2roT BRUCKER COMPANY MAINT SUPPLIES/EQPT 150.00 20 1010000-325.11-00 BUCARO LIMITED PARTNERSHIP PERMIT FEE REFUND 154.00 21 1012202412,42-00 BURKE, DANIEL M POLICE STAFF & COMMAND TRAINING 382.54 22 5013302481.61.00 CALEY UNDERGROUND TECHNOLOGIES, INC. EMERGENCY LEAK LOCATES 925.00 23 VARIOUS CANON BUSINESS SOLUTIONS, INC. SERV AGREEMENT/COPIER 3.026.24 24 1012107411.26-01 CENTURY TILE-ITASCA MAIM SUPPLIES/BLOGS 38.18 25 VARIOUS CHICAGO OFFSET WHOLESALE COLOR PRTG VILLAGE NEWSLETTER 5.504.21 26 1013201-422.22-00 CINTAS FIRST AID & SAFETY OPER SUPPLIES 125.18 27 VARIOUS CIVILTECH ENGINEERING, INC. ELK GROVE SEWER LINING, ARTHUR AVE CULVERT RPLC, EGV DRAINAGE PROJECTS, BUSINESS PARK DRAINAGE, EGV SEWER & WATER PROJECT 28,566.39 28 1011102401.61-00 CLARK BAIRD SMITH LLP PROF SERV/LEGAL 4,053.75 29 2101704407.61.00 CMIEL, DOUG PROF SERV/PRODUCTION 250.00 30 1012202412.42-00 COLLEGE OF DUPAGE MAJOR EVENT PLANNING TRAINING C. WALSH 149.00 31 VARIOUS COMCAST CABLE SECURITY MONITORING SERV, SERV AGREEMENT/CABLE 75.80 32 VARIOUS COWED 6111 UTILITIES 2,800.07 33 1013202422.65-02 COWED 6112 UTILITIES 786.24 34 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 7,213.28 35 5013302481.55-02 CORRPRO WATERWORKS CONTRACT MAINT/PUMP HOUSE 32.140.00 36 1013101421,61-00 CUT -ALL WEED MOWING & MAINTENANCE VARIOUS PROPERTY MAINTENANCE 240.65 ' 37 1010000-231.01.00 CUTTING EDGE OF PALATINE REFUND DEPOSIT 1676 GIBSON DR 500.00 38 1011801-408.33-00 DAILY HERALDICHICAGO 661014 ADVERTISING 113.40 39 1010000-313.12-00 DE ORIO, LINDA REFUND REAL ESTATE TRANSFER TAX 600.00 40 5013304481.85-04 DIMEO BROS, INC. CULVERT IMPROVEMENTS 201,172.59 41 1013205422.27-00 DISPLAY SALES MAIM SUPPLIES 250.00 42 5013302481.61.04 DIXON ENGINEERING, INC. ENGINEERING SERVICES 1,925.00 43 1013205422.26-02 DREISILKER ELECTRIC MOTORS, INC. MAINT SUPPLIES/EQPT 169.34 44 VARIOUS DYNAMIC HEATING & PIPING CO SERV AGREEMENT/HVAC 4,840.00 45 VARIOUS EBRYIT, INC. SERV AGREEMENT/PRINTER 712.45 46 1012102411.27-00 ECOSOLUTIONS, LLC MAIM SUPPLIES 928.00 47 VARIOUS ELITE DOCUMENT SOLUTIONS, LLC SERV AGREEMENT/COPIER 07/O1114-09/30/14 2.149.74 48 5013301481.63-02 IENERGENECS. INC. IINSURED REPAIRS 1 30,100.00 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 10/28/2014 21017044 .69-07 VENDOR49 E-VERGENT.COM, LLC T-7 LINES 289.00 50 1012101-411.18.00 FIREGROUND SUPPLY, INC. UNIFORMS 1,428.50 51 VARIOUS FORT DEARBORN LIFE INSURANCE CO LIFE INSURANCE PREMIUM OCT 14 8,310.45 52 5010000-110.02-00 FREIGHT TECH/FORE TRANSPORT FINAL BILL CREDIT REFUND 135.50 53 3051101460.61-00 GARY R WEBER ASSOCIATES, INC. 1-90 OVERPASS ENHANCEMENTS 13,088.07 54 1012201412.67-00 GOTTWALD, JASON MILEAGE 64.22 55 5013302481.23-00 GRAINGER, INC.-801891029 SMALL TOOLS 317.04 56 1010000-313.12-00 GROSSE, MILTON & ELAINE REFUND REAL ESTATE TRANSFER TAX 340.00 57 5013302481.56-06 HBK WATER METER SERVICE, INC. METER REPAIR 63.50 58 1013202422.22-00 HDS WHITE CAP CONST SUPPLY OPER SUPPLIES 151.94 59 1012101411.73-00 HEARTLAND LABEL PRINTERS, INC. PRINTER FIRE STM 8 506.95 60 1012108-411.22-00 HENRY SCHEIN, INC. OPER SUPPLIES 198.25 61 VARIOUS HOME DEPOT CREDIT SERVICES MAINT SUPPLIES/EQPT & BLDGS, OPER SUPPLIES, SMALL TOOLS, VEHICLE MAINT SUP 1,392.94 62 1011601406.45-00 IL MUNICIPAL LEAGUE SUBSCRIPTIONS IL MUNICIPAL REVIEW 1&00 63 VARIOUS IL PAPER & COPIER CO. SERV AGREEMENT/COPIER 107.43 64 5013302481.42-00 IL SECTION AW WA WATER MAIN SERVICE TRAINING M. LAZAZZERA 48.00 65 VARIOUS INDEPENDENT STATIONERS, INC. OFFICE SUPPLIES 95.90 66 1011102-401,61-00 JOHN J. SCOTILLO, RET PROF SERV/LEGAL 400.00 67 1012202412.42-00 JOHNSON, DANIEL VERBAL JUDO TRAINING 61.66 68 1213101-121.42-00 KAPLAN. GIORDAN IEHA CONFERENCE 103.80 69 1011102-401.61-00 KARAGANIS LAW OFFICE, PC PROF SERV/LEGAL 4,061.94 70 1012201412.55-00 KONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRINTER 26.40 71 1012202412.42-00 KUZYK, JAMES S TRUCK ENFORCEMENT TRAINING 90.11 72 1012202-412.42-00 LANCASTER, JAMES P INFECTION CONTROL TRAINING 79.28 73 1012209412.75-00 LARSON ELECTRONICS, LLC VEHICLE MAINT BUILD 2,540,90 74 VARIOUS LECHNER & SONS RENTALS MATS & UNIFORMS 1,582.34 75 1010000-313.12-00 LEWANDOWSKI, STEVE & MARCIA REFUND REAL ESTATE TRANSFER TAX 660.00 76 2101704-407.61-00 LONSKI, ANDREW PROF SERV/PRODUCTION 500.00 77 VARIOUS LYONS PINNER ELECTRIC, INC. SERV AGRMNT/STREET LIGHTS 11.332.39 78 2101704407,23-00 MARKERTEK VIDEO SUPPLY SMALL TOOLS 98.22 79 1012207412.42-00 MARUSICH, MARK LASER SCANNING TRAINING, INVESTIGATION I & It TRAINING 564.46 80 2072201.414.42-00 MAZZUCA, ANTHONY CANINE TRAINING 119.00 81 5013302481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERVANATER SAMPLES 432.00 82 1013202-422.55-00 MEADE ELECTRIC COMPANY, INC. SERV AGRMNT/rRAFFIC MAINT 940.72 83 1012103-411.22-00 MED-TECH RESOURCE, INC. OPER SUPPLIES 402.13 84 1012102411.42-00 MELENDY, PATRICK FIRE APPARATUS ENG CLASS 54.20 85 1012107411.26-01 MENARDS HANOVER PARK MAINT SUPPLIES/BLDGS 356A0 86 1010000-223,13-00 METROPOLITAN LIFE INSURANCE CO. LIFE INSURANCE PREMIUM SEPT 14 291.32 ' 87 1012202412.42-00 MEYERS, RICHARD INVESTIGATION TRAINING 61.56 88 1013101-421.21-00 MICROGRAPHICS EQUIPMENT SERVICES OFFICE SUPPLIES 170.00 89 1013202-422.61.00 MIDLAND STANDARD ENGINEER & TESTING 2014 STREET RESURFACING 1,435.25 90 VARIOUS MILLER INDUSTRIAL-DEVON MAINT SUPPLIES/EQPT & SLOGS, OPER SUPPLIES, SMALL TOOLS, TRAINING SUPPLIES 592.94 91 1013205422.55-00 MIMOSA INTERIOR LANDSCAPE SERV AGREEMENT/PLANTS 377.00 92 VARIOUS MONDI CONSTRUCTION FIRE STATIONS VARIOUS PROJECT, CONCRETE REPLACEMENT PROGRAM 49.428.31 93 1012103-411.75-00 MOORE MEDICAL, LLC PULSE OXIMETERS 2,376.66 94 1012107411.61-00 MOSHE CALAMARO & ASSOCIATES, INC. PROF SERV/ENGINEERING 975.00 95 1012102-411.22-00 MUNICIPAL EMERGENCY SERVICES JOPER SUPPLIES 1.740.83 Fully Reimbursable "Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 10128/2014 2083103421.61-00 VENDOR NAME MUNICIPAL GIS PARTNERS, INC. GIS STAFFING SERVICES • 12.272.00 1012204-412.41-00 NASRO MEMBERSHIP A. JENSEN 40.00 VARIOUS NICOR GAS 5407 UTILITIES 12,784.76 1013101421.61-00 NIGHT & DAY RESTORATION SERVICE, INC. PROF SERV/PROPERTY MAINT 305.00 K 1011601-406.61-00 NUNES, GINA COURT REPORTING SERVICES 633.00 1011601-406.21-00 OFFICE DEPOT CORP SALES OFFICE SUPPLIES 94.85 1013101-421.21-00 OFFICEMAX CONTRACT, INC. OFFICE SUPPLIES 106.41 1011101-401.69-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/JULY 14 24.639.56 1010000-313.12-00 PAYNE, ROBERT & GEORJEAN REFUND REAL ESTATE TRANSFER TAX 836.00 105 1012202-412.42-00 PELAYO,EFREN MEGGITT XVT INSTRUCTOR TRAINING, NIPAS TRAINING 140.22 106 1012209-412.75-00 PORTER LEE CORPORATION SOFTWARE 2,744.00 107 VARIOUS POWELL TREE CARE, INC. EAB TREE REMOVAL PROGRAM, RETAINAGE REFUND 53,027.17 108 1013202-422.22-00 PPG ARCHITECTURAL COATINGS, LLC OPER SUPPLIES 732.15 109 VARIOUS PROSAFETY OPER SUPPLIES 432.50 110 1012201412.34-00 REDDY SERVICE, INC. PRINTING REPORT FORMS 595.85 111 1013205-422.75-00 REINDERS, INC. TORO SNOWBLOWER 47,042.33 112 1013205422.24-00 RICMAR INDUSTRIES HOUSEHOLD SUPPLIES 24&00 113 2022301-413.69-00 ROMERO, DONNA C.E.R.T. SUPPLIES 49.44 114 2101704-40T42-0JOR WE III, ROSFELT A NATOA CONFERENCE 180.00 115 1012102-411.22-0MSON STRAP, LLC OPER SUPPLIES 297.00 116 5010000-110.02-0NJI, THOMAS & AIMEE FINAL BILL CREDIT REFUND 204.02 117 VARIOUSHINDLER ELEVATOR CORP SERV AGREEMENT/ELEVATORS 3,388.91 ' 116 7073203d22.56-OBERT LANDSCAPING CONTRACT MAINT/LANDSCAPE 9,703.75 119 1013101-421.61-0RVICE MASTER BIOHAZARD CLEAN-UP 2,040.00 120 1011705-407.61-0ERRA ITS IT CONTRACTOR SERVICES 3.120.00 121 5010000-110.02-0LA COOLING SYSTEMS FINAL BILL CREDIT REFUND 89.25 122 VARIOUS EINER ELECTRIC CO MAINT SUPPLIES/BLDGS, SMALL TOOLS, INSURED REPAIRS, FIRE DEPT. GENERATOR REPLACEMENT SUPPLIES 699.53 123 1011102401.61-0ORINO RAMELLO & DURKIN PROF SERV/LEGAL 1,250.00 124 1012202-412.42-0SSEX MANAGEMENT ASSOCIATES REPORT WRITING TRAINING T. HAIN, R. ABAD, K. WSOL 597.00 125 VARIOUS METRA PREMIUMS OCT14 59.591.70126 1011101-401,69-0STY CATERING CORP TREE LIGHTING CEREMONY 2.000.00 127 VARIOUS URUS ENGRAVING UNIFORMS, ENGRAVING SERVICES 269.50 128 1012201-412.18-0AM SALES UNIFORMS 660.00 129 VARIOUS IRD MILLENNIUM ASSOC., INC. PROF SERV/UTILITY BILLS 1.911.16 130 1013101-421.61-00 THOMPSON ELEVATOR INSPECTION SVC PROF SERV/ELEVATORS 480.00 ' 131 1013202-422,22-00 TRAFFIC CONTROL & PROTECTION OPER SUPPLIES 240.00 132 1012203-412.69-00 TRANS UNION CORPORATION REPORT SERVICES 156.00 133 5013304-481.64-00 UNITED RENTALS (NORTH AMERICA), INC. RENTALS 1.484.00 134 3012107460.82-00 US PLUMBING & HEATING SUP CO GENERATOR FIRE STM 10 259.76 135 1010000-235.02-00 WAREHOUSE DIRECT MISC SUPPLIES 23.98 ' 136 VARIOUS XEROX CORPORATION DALLAS,TX SERV AGREEMENT/COPIER 685.90 137 5013302-481.22-00 ZIEBELL WATER SVC PRODUCTS IOPER SUPPLIES 230.00 1.086,475.45 Fully Reimbursable "Partially Reimbursable 10/15/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees WINGS 1265 Oakton Street BACKGROUND: We are in receipt of a request from Marci Kresin , Chief Operating Officer of WINGS, seeking a waiver of permit fees in the amount of $47.00 to sealcoat and stripe the parking lot at 1265 Oakton Street. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the October 28, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Roan, Matthew ATTACHMENTS: 1. WINGS Request Created/Initiated Approved Approved Approved Final Approval Page 1 of 1 I q VVINGS September 30, 2014 Department of Community Development 901 Wellington Ave. Elk Grove Village, II 60007-3499 Ms. Pye; Please accept this letter as a formal request to waive permit fees for upcoming work WINGS will be performing at our new location in the Village at 1265 Oakton St. WINGS, a charitable 501 C (3) organization serving the Northwest communities of Chicago, works with domestic violence survivors and homeless women and children. Our mission is to provide a continuum of integrated services in an effort to end domestic violence and homelessness one family at a time. A consideration of fee waivers would be greatly appreciated as we strive to keep expenses at a minimum in order to fulfill our mission and enhance service provision. Please let me know if additional information is needed. Thank you. Sincerely, G--� Marti Kresin Chief Operating Officer 847.519.7820 mkresin@wingsprogram.com P.O. Box 95615, Palatine, IL 60095 847-519-7820(p); 847-519-7821(0; 847-221-5680 (24-hour Crisis Line) www.wingsprograrn.com GpOVEY •�4 e� nTa�u� 10/14/2014 TO: Christine Tromp, Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Schaumburg Township Elementary School Foundation Request to Waive License Fees for Holiday Tree Sales BACKGROUND: Attached please find a letter from the the Schaumburg Township Elementary School Foundation, a 501(c)3 charitable organization in Schaumburg, Illinois requesting a fee waiver for the sale of holiday trees at Mallard Crossing, 855 Meacham Road, Elk Grove Village, in partnership with John's Evergreens between November 28 and December 24, 2014. The amount of the fee waiver is $200. As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Smalley, Sandy Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Schaumburg Township Elementary School Foundation Fee Waiver Request Page 1 of 1 ,aoHu TO �� Schaumburg Township �P �s Elementary School Foundation "'' oPo 524 E. Schaumburg Road + Schaumburg, IL 60194-3597 4 847/352-0652 J� �R��CHOO�-FO October 3, 2014 Mayor Johnson and Elk Grove Village Board This letter serves as confirmation ghat the Schaumburg Township Elementary School Foundation, a non-profit charitable organization in Schaumburg, Illinois is partnering with John's Evergreens to sell holiday trees at Mallard Crossing, 855 Meacham Road in Elk Grove Village, J I . R q - I Y - I R . _,Z q - I i As we are a 501c3 education foundation, we are requesting the permit fee be waived similar to last year's benefit. All necessary documentation is included with this letter. Thank you for your assistance and support of Foundation initiatives. Regards, z4kr` 1cGt Gary Caby Foundation Chairman s Inland TRS Property Management, Inc - September 26, 2014 VIA Email: iohnseve`rereen(a' otmail.com Mr. John Veraghen John's Evergreens W3751 East Road PO Box 149 Powers, MI 49874 Dear Mr. Veraghen: This letter is to confirm authorization by Inland Commercial Property Management, Inc. that John's Evergreens and Schaumhurg Township Elementary School Foundation have the right to sell Christmas trees at Mallard Crossing located in Elk Grove Village, Illinois. Sincerely, INLAND TRS PROPERTY MANAGEMENT, INC. Fawn Le Assistant Vice President, Senior Leasing Specialist Inland TRS Property Management Office: (630) 954-5656 2901 Butterfield Road Oak Brook, IT 60523 P 630-218-5262 f63.0-218-5270 wa dnlandrealestatexom GQ,OYEV C cF t 4`ZTon.�cot 10/14/2014 TO: Christine Tromp, Director of Finance FROM: Brian Bourdeau, Management Analyst SUBJECT: Elk Grove Instrumental Music Association Request to Waive License Fees for a Christmas Tree and Wreath Sale BACKGROUND: Attached please find a letter from the Elk Grove Instrumental Music Association (EGIMA), a non-profit organization that supports band and orchestra programs at Elk Grove High School, requesting a business license fee waiver associated with the sale of Christmas trees and wreaths at Elk Grove High School between November 28 and December 23, 2014. The total amount of the fee waiver is $200. As you are aware, the Finance Department traditionally presents such requests to the Village Board for consideration. APPROVALS: Bourdeau, Brian Smalley, Sandy Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Elk Grove High School Instrumental Music Association Fee Waiver Request Page 1 of 1 Elk Grove High School Instrumental Music Assn. 500 Elk Grove Boulevard Elk Grove Village, IL 60007 W7 iU I' Ir L'"i ', 4 Z 014 October 12, 2014 ;.•i' S RECEIVABLE Ms. Dee Evans Village of Elk Grove Village Finance Department 901 Wellington Ave. Elk Grove Village. IL 60007 RE: Request to Waive Business License Fee Dear Ms. Evans, The Elk Grove Instrumental Music Association (EGIMA) is a non-profit organization that raises money through fundraisers, donations and sponsorships to support the band and orchestra programs at Elk Grove High School. Our association, EGIMA, is respectfully requesting that Elk Grove Village waive the fee for a business license for our annual Christmas Tree and Wreath sale. Our plan would be to set up a fenced lot on the high school property that would be used to display, store, and sell the Christmas trees/wreaths. We would also set up a trailer/shed next to the lot for storage for supplies and shelter for the volunteers during the sale hours. The sale would commence on Friday, November 281' (the day after Thanksgiving) and continue every day, weather permitting, until all of the trees/wreaths are sold or December 2311, whichever occurs first. The hours of the sale would be 5-8 p.m. on weekdays and 11 a.m. to 7 p.m. on weekends. (We may open for high school staff/teachers on a select two days at 3:30 p.m., but would not be open to the general public prior to 5:00.) We are formally requesting for permission from the Village of Elk Grove Village to allow EGIMA to proceed with this fundraiser. If you have any questions or concerns, please contact Sandy Cwiok, President. Sincerely, j Debra Paris President Elk Grove Instrumental Music Assn. 847-758-0083(H) 847-338-5184(Cell) Dollgir11959@sbcglobal.net QOVE Y/i, 42hio���N'�1 10/15/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Queen of the Rosary Parish 750 Elk Grove Boulevard BACKGROUND: We are in receipt of a request from Matt Ellefson, Building Engineer for the Queen of the Rosary Parish, seeking a waiver of permit fees in the amount of $225.00 for parking lot repairs. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for governmental and other non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the October 28, 2014. Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Jablonski, Maggie Roan, Matthew ATTACHMENTS: 1. Fee Waiver Letter Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 1 JLL-17-2014 01:07P FROM:@R C JGARS 1-647-437-3290 TO:1[3473574222 P..1/1 ATI- : M AR.y SD rwt. 8N"7-357- yZZZ Queen of the Rosary (Parish To Mary Jo Pye, 750 Elk Grove Blvd. Elk Grove Village, IL 60007-492$. Phone:847-437-0403 Fax:847-437-8961 July 17, 2014 On behalf of Queen of the Rosary Parish , I am requesting the the permit fee be waved for the parking lot asphalt repairs to be done on the parish lot. This work is contracted to be completed by J & J Sealcoating Inc. pending permit approval. Thank you for your consideration. Respectfully submitted by, Matt Ellefson ,r4, Building Engineer Queen of the Rosary Parish 347-508-2964 mellefson@grcougars.org 11 40 B111 - F® . ftk 12014 coMMUN " poGF �eryT 10/15/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Clearmont School 280 Clearmont Drive BACKGROUND: We are in receipt of a request fromTony Rossi, Executive Director for Facilities and Operations at Community Consolidated School District 59, seeking a waiver of permit fees in the amount of $360.00 for parking lot entrance repairs. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for schools and other non-profit organizations. Please forward this request to the Mayo r and Board of Trustees for their consideration at the October 28, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Trudan,Steve Pye, Mary Smalley, Sandy Roan, Matthew ATTACHMENTS: 1. Fee Waiver Request Created/Initiated Approved Approved Approved Final Approval Page 1 of 1 SCO GP June 8,.2014 Raymond Rummel Village Manager 901 Wellington Elk Grove Village, IL 80007 Mr. Rummel, Cbmmim.1ty Consolidated School District 59 BUILDINGS AND GROUNDS D9FA"Eff;A1JM1N1SMTFVSCENftR 2M'SJRL1NGTOfl;HE1GffS ROM -ARU`N&ON 60005 84716 S26-.FA9-0-3-44-10 - Community Consolidated . . School District-59 will be making improverrients-tothe parking lot of Clearmont . �chodl.:Plahs have been submitted and reviewed 'by your engineering department. All requests for changes. have been addressed and.we plan to proceed with this project this surnmer. Attached is the application for construction permit. District. 59 is requesting that permitting fees for this be waived, We appreciate the partnership - we have developed t throughouthe years and the ability to work cooperatively on issues that benefit all of our stakeholders. Sincer6ly, �7—�/ E02 Tony Rossi Executive Director for Facilities and Operations 10/15/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Christus Victor Lutheran Church 1045 S. Arlington Heights; Road BACKGROUND: We are in receipt of a request from Pastor Stefan Potuznik of Christus Victor Lutheran Church, seeking a waiver of engineering permit fees in the amount of $1,199.00 for parking lot repairs. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for churches and other non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the October 28, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Created/Initiated Trudan, Steve Approved Pye, Mary Approved Smalley, Sandy Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Fee Waiver Letter Page 1 of 1 Christus Victor Lutheran Church 1.045 S. Arlington Heights Road Evlk Grove Village, Illinois 60007 Senior Pastor: Stefan Potuznik September 17, 2008 Ms Mary Jo Pye, PE Director of Community Development Dear Ms Pye, Please waive the permit fees for the construction at Christus Victor. We have two permits — one for the parking lot . (including curbs) and one is for the.steps at the east entrance. We appreciate all of your help in getting this through the system. Sincerely yours, Stefan Potuznik Senior Pastor � C EFE �I E SEP 17 2014 ELK GRO':•'!= `✓iLLAGE ENGINEERING AND COMMUNITY DEVELOPMENT Phone: 847.437.2666 «Making Christ 1Cnown Page 1 otl Fax: 847.437.2687 �Qove vu4 try �� 10/17/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Elk Grove Village Library 1001 Wellington Avenue BACKGROUND: We are in receipt of a request from Patrick McDonald, Elk Grove Village Public Library Director, seeking a waiver of permit fees in the amount of $1,220.00 for the condensing unit replacement project at the Elk Grove Village Public Library. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for governmental and other non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the October 28, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Jablonski, Maggie Roan, Matthew ATTACHMENTS: 1. EGV Library Created/Initiated Approved Approved Approved Approved New Page 1 of 1 October 3, 2014 Ray Rummel, Village Manager Village.of Elk Grove Village 901 Wellington Avenue Elk Grove Village IL 60007 Dear Ray, The Elk Grove Village Ppibllc Library respectfully requests a permit fee waiver for is Air Conditioning Unit Replacement Prbject to be performed by F.E Moran, Inc. of Downers Grove, IL. Thanks again, Yours truly, PatHck McDonald Library Director W 10/09/2014 T0: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Elk Grove Park District Various Locations BACKGROUND: We are in receipt of requests from Valerie Gerdes Lemme, Planner II and John Howell, Grounds Maintenance Supervisor for the Elk Grove Park District, seeking a waiver of building and engineering permit fees in an amount of $2,461. The following is an itemized list of the requested permit fee waivers: • Installation of concrete walkways and a picnic shelter at Jensen Park, located at 1060 Arkansas Drive, in the amount of $684; • Installation of concrete walkways and a picnic shelter at Fairchild Park, located at 1205 Ridge Avenue, in the amount of $914; • Catch basin repairs at the Pavillion, located at 1000 Wellington Avenue, in the amount of $149; • Sealcoat and stripe the parking lot at 499 Biesterfield Road, in the amount of $32; • Sealcoat and stripe the parking lot at the maintenance building located at 140 Lively Boulevard, in the amount of $38; • Patch, Sealcoat and stripe the parking lot at Audubon Park, located at 300 Elk Grove Boulevard, in the amount of $170; • Sealcoat and stripe the parking lot at Fox Run Golf Course, located at 333 Plum Grove Road, in the amount of $21.5; • Sealcoat and stripe the parking lot at Rainbow Falls, located at 200 Reverend Morrison Boulevard, in the amount of $186; and • Sealcoat and stripe the parking lot at Udall Park, located at 811 Willow Road, in the amount of $73. It has been a past practice for the Mayor and the Board of Trustees to waive permit fees for governmental and non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the October 28, 2014 Village Board meeting. Thank you. Pagel of 2 APPROVALS: ,Jay, Kenneth Jay, Kenneth Trudan, Steve Pye, Mary •Smalley, Sandy Jablonski, Maggie Roan, Matthew .ATTACHMENTS: 1. Park District Fee Waiver Letters 2. 1000 Wellington Waiver Request I Fairchild Park Waiver Request 4. Jensen Park Waiver Request Created/Initiated Approved Approved New Page 2 of 2 v rove Park District �Biedke n:Gooke: Biesterfield Road ;rove Village, IL' September 18, 2014. Ms. Mary Pye Elk Grove Village Engineering & Community Development Department 901 Wellington Avenue Elk Grove Village, M 60007-3499 RE: Fee Waiver Request = Jensen Park South,1060 Arkansas Dr. Playground Renovation- ADA walks and playground curb Dear Ms. Pye: The Park District requests a fee waiver for the installation of a concrete walks, new playground curbing, and a picnic shelter pad and footings. The Elk Grove Village Engineering Department has reviewed and.approved the plans for the above referenced project. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. The Park District appreciates your continued cooperation and support Sincerely, Valerie Gerdes I,emme, A Planner II �� �] v7 ti ��:r it .Ur aG C �:. ,..'.� ....: .. . love Parkbistrict �Biedke-. a'Cdoke ' O'Malley �; ph5ouder ii' Waiz &Srottmaty..: Su'tiye Director' ive V!11age;,IL 847b91Y11Q0` �";. Icgov�arkio?B.:":: July 22, 2014. Ms. Mary Pye Elk Grove Village Engineering & Community Development Department 901 Wellington Avenue Elk Grove Village, IL 60007-3499 RE: Fee Waiver Request — Fairchild Park Playground Renovation- ADA walks and playground curb Dear Ms. Pye: The Park District requests a fee waiver for the installation of a concrete walks, new playground curbing, new concrete pads for fitness equipment and a picnic shelter pad and footings. The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. As in the past, the Elk Grove Park District respectfiilly requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. The Park District appreciates your continued cooperation and support. Sincerely, Valerie Gerdes Lemme Planner II JUL 2 2 2014 ELK GRO vE VILLAGE 6GMMUNiTYEt V€L®PMENT r; F, PAJQ �LINOI� . tra of t omm sstonen September 24, 2014 iiiedke .. v Cooke. ::.:: :: Ms. Mary Jo Pye Elk Grove Village 1O'Malley Engineering & Community Development Department 901 Wellington Avenue ph5ouder Elk Grove Village, IL 60007-3499 h walz RE: Fee Waiver Request —Permit application for Pavilion Parking Lot Catch keBrottman; : ,: Basin Repair. 1000 Wellington Ave. 'cutiVeDlrector:._;.;, Dear Ms. Pye, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. The South parking lot at 1000 Wellington Ave. , scheduled for maintenance, catch basin repair. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. We hope to complete the work by November 1, 2014 to coordinate with the center's many activities. The Park District appreciates your continued cooperation and support. Sincerel(YL�I John Howell Grounds Maintenance Supervisor GrovePark District.. Biesterfleld Road Crove;Village;lt_ ne:'847 6901190 847228,3508 W;elkgroveparksoig: SEP 2 4 2014 ELK CO rn,��rry'C)LvLLOPMENIT Grove Park District rd.of Coirr�.ssiqners September 24, 2014. Bietike n Cooke Ms. Mary Jo Pye Elk Grove Village Engineering & Community Development Department 901 Wellington Avenue 3h Soiider Elk Grove Village, IL 60007-3499 iWalz RE: Fee Waiver Request —Permit application for Sealcoat and stripe eBrottbiaA, . Administration Building — 499 Biesterfield Rd. cative Director,": Dear Ms. Pye, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. The parking tot at 499 Biesterfield rd, scheduled for maintenance and seal coating. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. We hope to complete the work by November 1, 2014 to coordinate with the center's many activities. The Park District appreciates your continued cooperation and support. Sincerely, John Howell Grounds Maintenance Supervisor ienerliel(l Koad rove . Village;1L W-7-2M3508 SEP 2014 E L K G Grove Park District d'ofCommisstoners September 24, 2014: &dke i Cooke Ms. Mary Jo Pye Elk Grove Village �'Maltey Engineering & Community Development Department . 901 Wellington Avenue �hSouder Elk Grove Village, IL 60007-3499 i'1Netz RE; Fee Waiver Request —Permit application for seal coat and stripe i9rottman, Park Facility Maintenance parking lot -140 Lively Blvd. iu5ve Dlrector.: ;:...; Dear Ms. Pye, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. The north parking lot at 140 Lively, Park Facility Maintenance scheduled for maintenance and seal coating. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. We hope to complete the work by November 1, 2014 to coordinate with the center's many activities. The Park District appreciates your continued cooperation and support. Sincerely, John Howell Grounds Maintenance Supervisor s]esternefa Road ;rove Village;IL 7.:.:.. e;;8476901190, ; +r i ^. ' a i' 7` i - 847 2283508 L v ��� i c :elkgroveparks.oig ;:-' - SEP 2 z 2014 ELK _ v :GroveParkDMdct - i,idof Commissioners September 24, 2014, ra iedke �Cooke Ms. Mary Jo Pye Elk Grove Village 'Oualley Engineering & Community Development Department 901 Wellington Avenue yhsouder Elk Grove Village, IL 60007-3499 zwalz RE: Fee Waiver Request —Permit application for Remove/replace and stripe keBroittnan; Audubon parking lot — 300 Elk Grove Blvd. :eiinveDirectory - Dear Ms. Pye, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. The parking lot at 300 Elk Grove Blvd, scheduled for maintenance and seal coating. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. We hope to complete the work by November 1, 2014 to coordinate with the center's many activities. The Park District appreciates your continued cooperation and support. Sincerely, John Howell Grounds Maintenance Supervisor S E P 2 == 2014 C :.. Grove Park District id of Commissioners September 24, 2014. $ledke n Cooke : Ms. Mary Jo Pye Elk Grove Village O'Malley Engineering & Community Development Department 901 Wellington Avenue insouder Elk Grove Village, IL 60007-3499 Fee Waiver Request —Permit application for Sealcoat and stripe Fox Run eBrottman. golf Club - 333 Plum Grove Rd. utive Director. Dear Ms. Pye, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. The parking lot 333 Plum Grove Rd. Fox Run Golf Club, scheduled for maintenance and seal coating. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. We hope to complete the work by November 1, 2014 to coordinate with the center's many activities. The Park District appreciates your continued cooperation and support. Sincerely, John Howell Grounds Maintenance Supervisor ,rove Park District' ilesteffleld Road. . dove Village, II:,,,.' . � LL�� � l::�P�' 84722&3508• � ::I RIIr�,OVePalkS(]r8 ::: Sr p 2 "- 2014 ELK c EZ H Grove Park District rd of:Commissioners September 24, 2014. B)edke iCooke Ms. Mary Jo Pye Elk Grove Village O'Malley Engineering & Community Development Department 901 Wellington Avenue ihsouder Elk Grove Village, IL 60007-3499 iWaiz RE: Fee Waiver Request —Permit application for seal coat and stripe Rainbow 'e Brottman, falls Parking Lot — 200 Rev Morrison Blvd. :utive .Director :::; -,; Dear Ms. Pye, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. The parking lot at 200 Rev. Morrison Blvd, scheduled for maintenance and seal coating. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. We hope to complete the work by November 1, 2014 to coordinate with the center's many activities. The Park District appreciates your continued cooperation and support. SincereV�� John Howell Grounds Maintenance Supervisor Biesterlield Road , �roveViaag.e t r f �I i&.'84769 Mb. .- , . t, .842-22B350B.. 13u .._ . ... _:.-.. i...:: i.elkgroveparksoig SEP 24 2094 ELK �111NOI Grove Park District rdofComrq4sioners September 24, 2014. a e Ms. Mary Jo Pye Elk Grove Village O'Malley Engineering & Community Development Department 901 Wellington Avenue )h Souder Elk Grove Village, IL 60007-3499 i Walz RE: Fee Waiver Request —Permit application for Sealcoat and stripe Udall ;q. rottman,; Parking lot— 811 Willow. cutivebiredor Dear Ms. Pye, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. The parking lot at 81 f Willow, scheduled for maintenance and seal coating. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. We hope to complete the work by November 1, 2014 to coordinate with the -center's many activities. The Park District appreciates your continued cooperation and support. Sincere John Howell Grounds Maintenance Supervisor MeSterlield Road. ;iliievillagejl, e: 8474961190 847-ZMjw SFP 2 2014 ELK GRU- '.,-'.I.AGE %ND Cam' .M-UNN-1 Y Lr 'Li OPMENT GpOVEYQ�I CR t 10/09/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Alexian Brothers Medical Center Various Locations BACKGROUND: We are in receipt of a request from Ken Waltz, Director of Facilities for Alexian Brothers Medical Center, seeking waivers of engineering permit fees in an amount of $2,797. The following is an itemized list of the requested fee waivers: Asphalt repairs at Alexian Brothers Hospital, located at 800 Biesterfield Road, in the amount of $934; Asphalt and catch basin repairs at 701 Biesterfield Road, in the amount of $1,397; Asphalt and catch basin repairs at 9SS Beisner Road, in the amount of $466; It has been a past practice for the Mayor and the Board of Trustees to waive permit fees for governmental and non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the October 28th, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Created/Initiated Jay, Kenneth Approved Trudan, Steve Approved Pye, Mary Approved Smalley, Sandy Approved Roan, Matthew Final Approval ATTACHMENTS: 1. Alexian Fee Waiver Request Page 1 of 1 JL BROTHERS June 10, 2014 Ms. Mary Pye Director Elk Grove Village Dear Ms. Pye: Alexian Brothers Medical Center is requesting that the permit fee be wai repairs to our as Ped, for the pavement asphalt in various s on.campus. If you have any questions, please fee free to - contact - - Vots e contact me at.847=952-7391. Thankyouforyour consideration in -this matter. Sincerelyj �Ken Waltz :Director of Fac-lilties Awalan.,grothers Medical Center 800 Riewaadield Road 8k Grove VRWW, Iffinds 6DD07-3397 8477437-5500 (Voice) 8471966-5116 VFDD) hMzfAvww.aIa.dam"g 10/16/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Devon Avenue Sanitary Sewer - VFW to Ridge BACKGROUND: On Thursday, October 16, 2014, the Village opened sealed bids for the Devon Sanitary Sewer - VFW to Ridge project.. A total of five (5) contractors obtained contract documents, with all five (5) submitting bids on the project. nban General Construction, Inc ------------------------- & Poli Plumbing Inc oval Construction, Inc -------------------------------------------- I$ 104,093.79 Construction -Co ------------------------------------------- ----------- $ 106,257.00 ----------- o Brothers, Inc -------------------------------------------- $ 159.920.00 ----------- ieer's Estimate $ 108,691.00 The project includes the installation of 450 feet of 8" sanitary sewer main, two manholes, landscaping, restoration all incidental and collateral work necessary to complete the project within Village limits as shown on the plans and described in Specifications Contract Document PW-1415-15. This project is anticipated to begin construction in March of 2015. The lowest responsive and responsible bid was received from Suburban General Construction Inc., of LaGrange Park, Illinois. This bid is approximately 11.7% below the Engineer's Estimate of Cost. Suburban General Construction Inc. has successfully completed Sanitary sewer repair work for the Village and have the expertise to complete the project. I recommend awarding a contract to Suburban General Construction, Inc. of LaGrange Park, IL for the Devon Avenue Sanitary Sewer- VFW to Ridge in the amount of $ 95,985 from the Water & Sewer Fund. Adequate funds are available in the Water & Sewer Fund Account 501-3303-481.8504. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. Pagel of 2 APPROVALS: Bernholdt, Scott Bernholdt, Scott Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Approved Final Approval Page 2 of 2 Memorandum TO: Raay/mond/`R. Rummel, Village Manager C FROM: 4jkliC L2 Christine Tromp, Direc r of Finance DATE: October 28, 2014 RE: 2013-2014COMPREHENSIVE ANNUAL FINANCIAL REPORT Attached for your information is the Village's Comprehensive Annual Financial Report (CAFR) for the fiscal year ending April 30, 2014. The CAFR is. audited by an independent auditor, Lauterbach & Amen, LLP, and complies with generally accepted accounting principles and legal requirements. The CAFR serves as an excellent reference source throughout the year as it includes a financial section overview as well as a statistical section. As you know, the Village received the Certificate of Achievement for Excellence in Financial Reporting for the 2013 CAFR. We believe our 2014 report continues to comply with program requirements and have submitted it to the Government Finance Officers Association to determine its eligibility for a Certificate. The Village's Comprehensive Annual Financial Report for the fiscal year ending April 30, 2014 should be included on the agenda and adopted at the next Village Board Meeting. I have enclosed seven (7) originals for the Mayor and Board of Trustees. c: Deputy Village Manager Assistant to the Village Manager Village Clerk RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 55 GAYLORD STREET, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 55 Gaylord Street, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-22-300-045-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 55 Gaylord Street, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-22-300-045-0000, declared eligible for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 5 IN HIGGINS ROAD COMMERCIAL SUBDIVISION UNIT NUMBER 7, A RESUBDIVISION OF PART OF LOTS 50 AND 53 IN HIGGINS ROAD COMMERCIAL SUBDIVISION UNIT NUMBER 2 ALSO PART OF LOT I IN SCHARRINGHAUSEN SUBDIVISION OF PART OF LOTS 3 AND 4 IN ARTHUR B. SCHARRINGHAUSEN RESUBDIVISION IN SECTIONS 21 AND 22 TOWNSHIP 41 NORTH, RANGE 1 I EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. Section 2. That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 613 Application and approves the classification of the subject property as Class 613 property pursuant to the Cook County Real Property Classification Ordinance and the Class 613 tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08-22-300-045-0000. Section 3. That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Replace Roof, concrete apron and rear asphalt parking lot. b. Install storm drain in rear parking lot. c. Repair existing masonry. d. Install new landscaping, stucco fagade, HVAC, electrical wiring and plumbing. e. Replace back overhead door, two main doors and frames, and front windows. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk Rcs(,bTaxi50,a3 ord 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village (14 10/17/2014 TO: Raymond R. Rummel, Village Manager FROM: josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Exemption for property located at SS Gaylord Street. BACKGROUND: The Law Offices of Sarnoff & Baccash, on behalf of Wireless Construction Services, Inc. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 55 Gaylord Street. The Applicant intends on purchasing the building and using for their business operations consisting of light assembly, warehousing, and distribution of products used in the telecommunications industry. The subject property consists of an approximately 10,000 square foot building on an approximately 20,000 square foot site. The building has been 100%vacant since September of 2009. The Applicant has allotted approximately $179,000 to rehabilitate the building for their use. This includes: Replace roof: $85,000 Replace concrete apron per Village specifications: $9,700 Replace asphalt rear parking lot: $27,900 Install storm drain in rear parking lot: $2,875 Repair existing masonry: $2,000 Install new landscaping: $1,900 Install new stucco fagade: $6,175 Replace back overhead door: $950 Replace two main doors and frames: $3,900 Replace all six front windows: $3,795 Install new HVAC: $13,900 Replace interior dry wall: $12,350 Install new electrical wiring:$2,800 Install new plumbing: $3,790 Pagel of 3 Install new fire/burglar alarm system:$2,500 Total: $179,535 Wireless currently leases an approximately 9,000 square foot space in Arlington Heights and because the business has been growing it needs to expand its operations. Wireless intends on relocating its entire operations to Elk Grove Village including its entire workforce of twenty six with four to six new jobs to be created shortly after the move. The Class 613 classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 613 is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 2S% of fair market value in Cook County. Pending approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, josh Keegan, Judy Roan, Matthew ATTACHMENTS: Created/Initiated Approved Final Approval 1. Resolution 2. Request for a Cook County Class 6B Property Tax Abatement for 55 Gaylord Street Page 2 of 2 SARNOFF & BACCASH LAW OFFICES SURE 1920 ONE NORTH LA SALLE STREET CHICAGO, ILLINOIS 60602-3907 TELEPHONE: (312) 702-0310 FAX: (512) 702-0635 September 23, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request Wireless Construction Services, Inc. or Assignee 55 Gaylord St., Elk Grove Village, Illinois 60007 PIN:08-22-300-045-0000 Dear Josh: Wireless Construction Services, Inc. or Assignee ("Applicant") is requesting a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of abandoned property that has been vacant for greater than twenty-four (24) continuous months with a purchase for value and substantial rehabilitation. The Applicant plans on purchasing the subject property and Wireless Construction Services, Inc. will use the same for its own operations consisting of the light assembly, warehousing and distribution of products used in the wireless service industry. The subject property consists of an approximately 22,000 square foot site with a roughly 10,000 square foot building that has been 100% vacant and unused since September, 2009. After years of vacancy, the property is in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $179,535 to immediately rehabilitate the subject property. Based on initial inspections, these improvements will be to repair/replace the roof, replace the front concrete, replace the asphalt parking lot, install a drain in the rear parking lot, repair the exterior masonry, update the landscaping, install new exterior stucco fagade, replace the back overhead door, replace two main doors and frames, replace six front windows, install two new HVAC units, replace and install new drywall, install new electrical, install new plumbing, and install a new fire suppression system as well as for other general maintenance. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 10 to 15 construction jobs. Wireless Construction Services, Inc. currently leases approximately 9,000 square feet in Arlington Heights, Illinois, and because its business has been growing it needs to expand its operations as soon as possible. Wireless Construction Services, Inc. plans to move its entire operation to the subject property and bring all 26 (15 full-time and 11 subcontractors) of its current employees to the same. The subject property will serve as Wireless Construction Services, Inc.'s headquarters. In addition, Wireless Construction Services, Inc. plans on adding approximately 4 to 6 (all full-time) new employees within the first few years at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. SARNOFF & BACCASH Josh Grodzin September 23, 2014 Page Two The Village of Elk Grove Village can also expect that Wireless Construction Services, Inc. and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that Wireless Construction Services, Inc. will attract business and various customers to the Village in the course of its operations. As the above indicates, there are various benefits the Village of Elk Grove Village will receive should the Applicant be granted the Class 6b Incentive. The Applicant is excited to move forward with the purchase, rehabilitation and occupation of the subject property. Additionally, Wireless Construction Services, Inc. is excited to move to the Village of Elk Grove Village and continue to expand its operations at the subject property and be a strong community member for many years to come. However, the above is all contingent on the Applicant receiving a Class 6b Incentive. Therefore, please review this letter and the following attached materials, and place the Applicant on the agenda for the next Village Board meeting on October 14, 2014: 1. Petition Form for Class 6B Program. 2. Legal description. 3. Affidavit attesting to the vacancy on the subject property. 4. Aerial and marketing brochure showing the current state of the subject property. 5. Description and costs of the improvements to be made to the subject property. 6. Front Elevation Plan. 7. Site Plan/Landscaping Design. 8. List of the subject property's taxes for the past five years, including Cook County print- outs. 9. Estimated taxes on the subject property with and without the Class 6b Incentive and with 100% vacancy relief. 10. $500.00 filing fee. 8310. Should you have any other questions or concerns, do not hesitate to contact me at (312) 782- Sincerely, SARNNOFFF&& BACCASH Z/ Zachary A. Kafitz Encls. Petition Form for Class 6B Program For Office Use .Only Address of Subject Property: Signed Affidavit Dated: To the Anolicant: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents of this petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. Page II vF PETITION FOR COOK COUNTY CLASS 6B VILLAGE OF ELK GROVE VILLAGE We, the undersigned, being owners of record of the following described real estate, do hei eby request that the following business and legally described real estate be granted a Cook County Class 6B Property Tax Abatement: Business: Wireless Construction Services Inc. or Assignee Address: 55 Gaylord St., Elk Grove Village, Illinois Permanent Real Estate Tax Index No. Assessed Valuation 20 12 _$53,099 (last 3 years) 20 13 $54,599 2014 $68,246 • Attach Legal Description of Property Owners of Record: Print Name: Signature: (Address City, State) Phone: Email: Business Applicant's Name: Print Name: Emil Baroud Wireless Construction Services, Inc. or Assignee Business/Corporation Name 55 Gaylord St., Elk Grove Village Illinois 60007 (Address City, State) Signature: 1Z - Phone;847-690-0871 Fax:847-690-0885 Email: emilebaroud.biz Page 12 Disclosure of Ownetshio 1. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: ❑ A Letter of Transmittal derailing the existing and intended use of the property, reason for Class 6B, property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. ❑ Completion of the Class 6B Eligibility Checklist for the property in question. ❑ Completion of the property tax analysis spreadsheet. a Current property photographs and renderings of property/building modifications, if applicable. ❑ Proposed Site Plan, if applicable. If property is: ❑ Owned by the individual(s); > Title Tract Search, or > One copy of the latest recorded deed with affidavit ❑ Administered by a trust > One certified copy of the trust agreement, trust deed and a list of beneficiaries Has the property been, or is now, the subject of any other action by the Village? Not that the Applicant is aware of. If YES, give details on a separate sheet of paper. Page13 �puh VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 613 Property Tax Abatement The Village of Elk Grove prides itself on being a business friendly community. As such, the Village supports the use of the Cook County Class 6B Tax Abatement in cases where it is established that a tax disparity exists and is detrimental to tenancy and where the project presents a clear benefit to the community. The Village reserves the right to review applications and render its approval or disapproval based on the information provided. Adhering to all Village codes and ordinances with respect to building and landscaping alterations is required. Furthermore, proposed building and landscaping construction must follow the design guidelines promulgated in the Industrial / Commercial Revitalization Master Plan Update for 2011. Proposed enhancements should be in accordance with the attached Industrial Design Guidelines Packet. The purpose of the Cook County Class 6B Property Tax Abatement Program is to stimulate the re - occupancy of vacated industrial buildings through a reduction in property taxes. Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. Under the.program the assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is regularly assessed at 25% of fair market value in Cook County. I - INITIATION: The following procedures are necessary for a completed petition for Cook County Class 613 Property Tax Abatement consideration: A. Documents required: I. Petition (attached) completed in full. 2. Detailed Letter of Transmittal. 3. Completion of Class 6B Eligibility Checklist 4. Previous five (5) years of Property Tax Bill Payments. 5. Legal description of the property. 6. Photographs, both areial and land based, of the area for which the property tax exemption is requested. 7. Any additional supporting documents for the petition. Page14 B. Fees: Submit a check made payable to the Village of Elk Grove Village to meet the following: 1. $500.00: Filing Fee. Documents and fees are to be submitted to the Village Manager's Office, Attn: Director of Marketing & Business Development 901 Wellington, Elk Grove Village, Illinois 60007. II - REVIEW AND PROCESSING: Upon receipt of the petition for Cook County Class 6B Property Tax Abatement and fee, the Director of Business Development & Marketing will: A. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the for their action. Step "B" will be taken when all petition requirements have been fulfilled. B. Distribute petition and required documents for departmental review and comment by Village Manager's Office, Community Development, Public Works, and Finance. Departments will submit written comments to Director of Business Development & Marketing. C. Department comments will be communicated to applicant for correction. D. When your application is determined to be complete by staff, the petition will be presented to the Mayor & Board of Trustees at the next regularly scheduled Village Board Meeting for consideration. E. Fully completed petitions will be reviewed by the Mayor & Board of Trustees to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the Applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt from the Village. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of approval and the Applicant can move ahead with their project at their own risk. F. The Village will maintain contact with the to ensure that the stated obligations have been met. G. Once the stated obligations have been met, Village staff will present a Resolution of Support to the Mayor & Board of Trustees at a regularly scheduled Village Board Meeting for consideration. Page12 III -FINAL ACTION: Upon their review, the Mayor and Board of Trustees at a Village Board Meeting will: A. Deny the request. B. Approve the request with or without modification. C. Adopt appropriate resolution. If Approved, the Applicant will receive a certified copy of the Village's Resolution in support of the Cook County Class 6B Property Tax Abatement. NOTE: While the Village will do its best to expedite the review and approval process, Applicants should allow at least 30 days for review by staff and consideration by the Mayor & Board of Trustees. Furthermore, additional time may be needed depending on the complexity of the development. Page13 VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 6B Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 613 Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 16 out of 16 points. Each item will receive 1 point for Yes and 0 points for No. Packet Item Letter of Transmittal Ye -Na--] Name of the A 1 in Com an Current and Pro osed Location/Address of the Applicant Pro osed Use of the Pro ert Proof of Vacanc Job Creation and Retention Data (excludingone-time construction jobs Total Pro'ect Cost of Pro osed Irn rovements exclude land.purchase) Pro osed Detailed Construction Bud et of Pro osed Improvements Pro osed Landsca a Bud et and Plan Total S uare Foota a of the Buildin Current Color Photo ra hs of the Buildin Prior Five Years of Tax History Breakdown of Taxes Paid Occupied With 6B v. Occupied Without 6B Tax PIN Legal Description Letter from Applicant Explaining the Need for the Tax Abatement on Company Letterhead A lication Fee of $500 Total Points I6 Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abatement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include full-time and part-time. As well as any potential growth and time -frame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • How the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. Page 14 (4 Elk Grove Village Class 6B Property Tax Terms and Agreement The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY in accordance with the PLANS and in full compliance with all applicable codes, ordinances, rules, regulations, permits, and plans as outlined in Attachment A, imposed by the VILLAGE, and shall complete the WORK in a good and workmanlike manner or risk voiding this agreement. The WORK shall include all building and landscaping alterations as proposed by the APPLICANT in exchange for the VILLAGE'S approval of a Cook County Class 6B Property Tax Abatement. The APPLICANT, will be issued a Letter of Receipt upon submission of a completed Elk Grove Village Class 6B Application Packet. This letter may be used to inform the Cook County Assessor's Office that the Village of Elk Grove is in receipt of the Applicant's request for a Cook County Class 613 Property Tax Abatement. The Letter of Receipt is not a guarantee of final approval and the Applicant may move ahead with their project at their own risk. The Letter of Receipt will serve as official notice that the APPLICANT is eligible for the incentive; however, final approval is not complete until there is an official Resolution passed by the Village. The Resolution will not be executed until such time all proposed work is complete. The APPLICANT has 365 days from taking ownership or tenancy to complete all proposed alternations and submit a full accounting of costs. If costs are not consistent with promises made in the original application, the APPLICANT may not be granted a final resolution of 6B approval. This AGREEMENT sets forth all the promises, inducements, agreements, conditions and undertaking between the APPLICANT and the VILLAGE relative to the subject matter thereof, and there are no promises, agreements, conditions or understandings, either oral or written, expressed or implied, between them, other than as set forth herein. No subsequent alteration, amendment, change or addition to this AGREEMENT shall be binding upon the PARTIES hereto unless authorized in accordance with the law and reduced in writing and signed by them. However, whenever under the provisions of this AGREEMENT any notice or consent of the VILLAGE or the APPLICANT is required, or the VILLAGE or the APPLICANT is required to agree or to take some action at the request of the other, such approval or such consent of such request shall be given for the VILLAGE, unless otherwise provided herein. In WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below: Village of Elk Grove Village 901 Wellington Avenue Flk Grove Village, IL 60007 Signed: Name: Craig B. Johnson Title: Mayor Date: Attest: Judith M. Keegan, Village Clerk Wireless Construction Services 2225 Oakton Street Arlington Heights, IL 60005 Signed: Name: EM I t. $f1RRoJ Title: PRESIDENT Date: 1 o - Zo - Zo 1 (4 Elk Grove Village Class 613 Property -Tax Terms and Agreement Terms & Conditions Attachment A The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY as outlined below. Planned Improvements Estimated Cost Repair/Replace Roof $85,000 Replace front concrete aprons per Village spec. $9,700 Replace asphalt per Village spec. $27,900 Install drain in rear parking lot clean out ditch per Village spec. $2,875 Repair existing niasonry $2,000 Landscaping $1,900 New stucco facade $6,175 Replace back overheard door .$950 Replace to main doors and frames $3,900 Replace all six front windows $3,795 Install new HVAC $13,900 Replace interior dry wall $12,350 Install new electrical wiring $2,800 Install new plumbing $3,790 Install new fire/burglar alarms stem $2,500 Total $179,535 David D. Orr Clerk of Cook County COUNTY OF COOK MAP DEPARTMENT Date: 09-18-201409-17-2014 THIS CERTIFIES THAT THE PERMANENT REAL ESTATE INDEX NUMBER KNOWN AS: 08 - 22 - 300 - 045 - 0000 1 BEARS THE FOLLOWING LEGAL DESCRIPTION: LOT 51N HIGGINS ROAD COMMERCIAL SUBDIVISION UNIT NUMBER 7. A RESUBDIVISION OF PART OF LOTS 50 AND 53 IN HIGGINS ROAD COMMERCIAL SUBDIVISION UNIT NUMBER 2 ALSO PART OF LOT I BV SCHARRINGHAUSEN SUBDIVISION OF PART OF LOTS 3 AND 4 W ARTHUR B. SCHARRINGHAUSEN RESUBDIVISION 1N SECTIONS 21 AND 22 TOWNSHIP 41 NORTH RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN. IN COOK COUNTY. ILLINOIS goo} y � . ��INO Fee: $5.00 Supervisor of Maps and Plats AFFIDAVIT 1, Brad Bullington, if called to testify would attest to the following facts: 1. That 1 am the real estate agent for Reino Tool Inc, that owns the property located at 55 Gaylord St. in Elk Grove Village, Illinois (PIN: 08-22-300-045-0000) ("Subject Property"); 2. That the prior occupant of the Subject Property was Contreras Autobody. 3. That as of 9-1-2009 Contreras Autobody completely vacated the Subject Property. 4. That since 9-1-2009 the Subject Property and has been 100% vacant and unused. Further Affiant Sayeth Not atrr nam` Date: c%` /7'1� Subscribe and oi" be "r'"'e This 13j- ofw2014 OFFICIAL SEAL K EISENMIWN NOTARY PUBLIC+STAT� OF.IWrt61S MY COMMISSLON EZPIRES:Orl1%16 4N. "1 N;!ii;ii 1;;j . - � ' i en'�- ..C..,.. b7n'� c - �i1 •set �. .. i - .,e 1 11111111M A III km&kfi DIVISIBLE AND FLOOR DRAINS o"'Un ELIGIBLE & 4 DRI Vf INDOORS I 55 GAYLORD — ELK GROVE VILLAGE IL • 'Total 1.11thg SF: 10,000 0 01,11ce SI:: 2.000 . Parking: 9 f Cars . Year Built: 1975 . Loading: 4 I)ii%c In . Ceiling I Its: 14 Clem . Power 400 Amps 0 Sprinklers: No . Purchase Price: FRI-1- * S'l ANOING IlIA)G FOR SALT. BLDG QUALIFIES FOR LOW 613 '1 AXES AND CUR- RFNI I.Y I IAS 171 OOR DRAINS. EXCE LLIWT FOR AUTO t/SrL.V. GC REALTY & DEVELOPMENT 796 W. BARTLETT RD BARTLETT, IL 60103 WVVW. G C R E ALT Y I N C. C 0 FA FOR VIORE I'ImpElt I IINFORMA I -ION OR TO lIvIWIA: t SlIml . IN . BRAD B1IA.ING1 ON (630) 674-6989 :MARK AIN brad'a gcrC�jIjyjjj'.C("" . LI'l (630) 781-6744 marl"if gCreali.Nille.C1,111 55 Gaylord St., Elk Grove Village Illinois (PIN: 08-22-300-045-0000) PLANNED IMPROVEMENTS ESTIMATED COST Repair/replace the roof $85,000 Replace front concrete $9,700 Replace asphalt $27,900 Install drain in rear parking lot $2 875 Repair exterior masonry $2 000 Landscaping $1,900 Install new exterior stucco facade $6,175 Replace back overhead door $950 Replace two main doors and frames $3,900 Replace six front windows $3,795 Install two new HVAC units $13,900 Drywall: Replace old and install new $12,350 Install new electrical $2,800 Install new plumbing $3,790 Install new fire suppression system $2,500 TOTAL $179,535 RONT ELEVATION a ,.-W pom wE n' v iY MEW FENCE DOUS BLE EINSTALLED �E%ISIING PEODEPTY LUTEWIT4 f NM NCETSWINGGATES EQSTNG ASPHALT DRNE TO RE 0.EMOVEDl REPUCEJ) DUSTMG ASPHALT PARKING LOT TO BE REMOVED ANOREPLACED WTH1 NEW ASPHALT,PARNING LOT IIN H STORMWATER DETENTNIN PER VRALTTO QUIRFMCNTE•NEW TONTER IN RMTTOEEPRCNED IN NEW DRAIN SYSTEM IN CENTER Of BACK LOT 1 EXISTING 10,0005Q, FT:BUILDING (IMMOVMENTS TO BE MADE THROUGHOUT) �—NEWoMwTo SEMSTJU E IN CENTER OF BACK LOT MDTO. DRAINW UNDERGROUNOPIPE TO RUN OFF CREEK. PER VILLAGE REQUIREMENTS -ALL OVERGROWN TREES TO BE CUTBACK AND DRAIN DRCHTO / BE CLEANEO OUT - •- PERVRUGEREQUIR.EMENTS :E%IiTING EOi DnrvE �E%ISTR ASPHALT TD BF ~ ~PEAIOVEO)PFPUCIUCEO `EXISTING PROPERTY LINE SITE PLAN/ LANDSCAPING DESIGN 1 x SHRUBS TOBE 1 1 1 1TED AND.NEW LCN TO BESET , . 1 � CIA STINGRED TO RESTOREDM SHRUBS TO RE O, ,,o NEW ,,A BESET RXERS,TO BE VIITNA R. � ♦� '. '' Itl@YMIM[IITS •.••. �• �� •.-!DMUOEDCONCRETE T . ! „ APRON TO BE �.•: i 0.EMOVEDl NEPLACED' I Wl FLAREDENDS PER Moo.i ..L..., ; VILLAGE CODE' 4t SCA L. 1 it - 1'-0- PAPER S9E'11' • 17' 55 Gaylord St., Elk Grove Village Illinois ON: 08-22-300-045-0000) Tax Year Taxes 2009 $21,889.77 2010 $9,563.86 2011 $11,716.63 2012 $12,357.48 2013 $14,092.94 DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL__TAXES 2009 VOLUME_ 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County Clerk of the County of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2009, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-22-300-045-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 02-16-10 021610706671 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 11-22-10 112210701361 16,340.94 TAX AMT PD INTEREST PD 16,340.94 5,548.83 TAX AMT PD INTEREST PD 5,548.83 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago,,in said County, this 19 day of SEPTEMI d14* ' A County Clerk FCL08 DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2010 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County Clerk of the County of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2010, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-22-300-045-0000 FIRST INSTALLMENT 9,563.86 PAYMENTS: DATE PD SERIAL NO. TAX AMT PD INTEREST PD 03-04-11 030411701443 12,039.37 REFUNDS 2,475.51 D376603 04-10-12 SECOND INSTALLMENT All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal i of the County of Cook, at my office, in the City of Chicago, in said County, this 19 day of SEPTEMI'd 14, j - S., County Clerk FCLOB DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2011 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK I, DAVID D. ORR, County Clerk of the County of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2011, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 06-22-300-045-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 02-26-12 022612702629 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 07-11-12 071112702226 5,260.12 TAX AMT PD INTEREST PD 5,260.12 6,456.51 TAX ANT PD INTEREST PD 6,456.51 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 19 day of SEPTEMB 2p14, • A County Clerk FCL08 DUPLICATE CERTIFICATE OF PAYMENT OF GENERAL TAXES 2012 VOLUME 050 STATE OF ILLINOIS ) )SS. COUNTY OF COOK ) I, DAVID D. ORR, County clerk of the county of Cook, in the State aforesaid, and Keeper of the Records and Files of said County, do hereby certify that the GENERAL TAXES FOR THE YEAR 2012, levied on the property described below were: PERMANENT REAL ESTATE INDEX NUMBER: 08-22-300-045-0000 FIRST INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 02-28-13 022813738915 SECOND INSTALLMENT PAYMENTS: DATE PD SERIAL NO. 07-27-13 072713721528 6,444.15 TAX ANT PD INTEREST PD 6,444.15 5,913.33 TAX ANT PD INTEREST PD 5,913.33 All of which appears from the records and files in my office. In Witness Whereof, I have hereunto set my hand and affixed the Seal of the County of Cook, at my office, in the City of Chicago, in said County, this 19 day of SEPTEMI d14, A County Clerk FCL08 9/16/2014 :: Cook County Treasurer's office - Chicago, Illinois :: Cook County Property Tax and Payment Information Printed Copioc of this clorntalion may not be used as a tax hill. Payments must be submdled with original lax bill. Property Index Number (PIN): 08-22300-045-0000 :; .. ...a, I:d,.:mation - Pa; able in 2014 Tax Year: 2013 Tax Type: Cummi Tax Volume:050 Classification: 5.22 Property Location _ 55 GAYLORD ST ELK GROVE VILLAGE, IL 60007-1125 To update tanned the Cook County Assessors Office at 312.443.7550. Mailing Information REINO TOOL 8 MFG CO 3668 N ELSTON AV CHICAGO. IL 606184316 To update your mailing Information Ulck here. _Exemption Information Nomeo sner Exemption Received: NO Senior Citizen Exemption Received: NO Senior Freeze Exemption Received: NO If you are entitled to an exemption you did not receive, click here. To check if you received exemptions on previous tax years, click hue. Tax Billing Information Installment Tax Amount Billed Tax Due Date let $6,796.61 031W2014 2nd $7,296.33 08/01/2014 Tax Payment Information The balance due, including any pene11y, 1s as of Tuesday, September 16, 2014. Payments processed are posted through Monday, September f$ 2014. Installment Total Amount Tax Amoun 181 $0.00 $0.0c 2nd $0.00 $0.0c BALANCE DUE: 1 $0.00 Penalty Amount Last Payment Received Date Received $0.00 $6.796.61 0212512014 $0.00 $7,298.33 0712712014 <qii' Print + Return to PIN Summary For Tax Years 2012 and prior, the Cook County Clerk's office can help you with redemption and dalinquent inquiries regarding these odor year's (axes. You may mach the Clerk at: Main Number. 312.603.6656 You may find frequently asked questions and additional Information at the Clerk's Of6ce's webshe: htto:/Aw .cookrountvcterk mm http:/Av .cookeounWreasurer.tort/paymenUesults.aspx?paymenttype=wrent 1/1 55 Gaylord St.. Elk Grove Village Illinois (PIN: 08-22-300-045-0006) Year Estimated Market Value Estimated Tax Rate Estimated Multiplier Estimated Tax Without The Class 6b Incentive Estimated Taxes/ Square Foot Without The Class 6b Incentive Estimated Tax With The Gass 6b Incentive Estimated Taxes) Square Foot With The Class 6b Incentive Estimated Taxes With 100% Vacancy Relief Estimated Taxeal Square Foot With 100% Vacancy Relief Estimated Building Square Feet 2014 $1,277,895 9.696% 2.6621 $82,462 $8.25 $32,985 $3.30 $17,616 51.76 10,000 2015 51,277,895 9.696% 2.6622 $82.462 $8.25 $3.30 $17,616 $1.76 1010W 2016- $1,533,474 9.696% 2.6621 $98.954 $9.90 $3.96 -S21,139 $2,11 10000 J$M3_�M2 2017 5I.S33,474 9.696% 2.6621 $98,954 0.90 '$3.96 $21,139 Sill 10,000 2018 $1.533,474 9.69696 2.6621 $98.954 $9.90 , S3.96 $21,139 $2.11 101000 2019' $1,840,169 9.696% 2.6621 $118.745 $11.87 S47,498 $4.75 S25,367 $2.54 10,000 2020 $2,840,269 9.696% 2,6621 $118,745 $11.81 S47,498 $4.75 $25,367 $2.54 10,000 2021 $1,840,169 9.696% 2.6621 $118,745 '$11.87 $47,498 $4.75 $25,367 $2.54 10,000 2022- $2,208.203 -9.696% 2.6621 $142,494 $l4.25 $56,998 5S.70 $30,440 53.04 10,000 2023 $2.208,203 9.696% 2.6521 $142.494 $14.25 $56,998 S5:70 S30,440 $3.04 10,000 2024 $2,208,203 .9.696% 2.6621 - $142,494 $14.25 S85',496 Slim $30.440 $3.04 10,000 15%Assessment In year 11 2025• $2.649,843 1 9.696% 2.6622 $170,993 $17.10 $136,794 $33.68 S36,528 .53.65 10,000 20%Assessment Ih year 12 Totals '$1,416,494 1 $663A93 $302,600 'Denotes Reassessment Year. Assumptions: 1. 2013 tax rate and 2013 multiplier. 2. Market value based on the Initial 2014 Cook County Assessor's Office assessed valuation with $179.535 of improvements and increasing 20% per reassessment year. 3. Taxes based on 100% vacancy are based on the revised 2014 Cook County Assessor's assessed valuation with 80% of the building assessed value removed, and Increasing 20% per reassessment year. ORDINANCE NO. AN ORDINANCE REZONING PROPERTY LOCATED AT 50 BIESTERFIELD ROAD FROM B-2 GENERAL BUSINESS TO B-3 BUSINESS DISTRICT (AUTOMOTIVE) WHEREAS, the Plan Commission, acting as a Zoning Commission, at a Public Hearing duly called and held according to law, considered the petition to rezone property located at 50 Biesterfield Road, Elk Grove Village from B-2 General Business to B-3 Business District (Automotive); and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village after having considered the recommendation and finding of said Plan Commission, find and believe it to be in the best interest of the Village that said property be rezoned as requested. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage Illinois as follows: Section 1: That the property located at 50 Biesterfield Road, Elk Grove Village Illinois be and the same is hereby rezoned from B-2 General Business to B-3 Business District (Automotive), which property is legally described as follows: LOT 3 IN ELK CROSSING, BEING A SUBDIVISION OF PART OF THE NORTHWEST''/a OF THE NORTHEAST''/a (EXCEPT THE NORTH 15 ACRES THEREOF) OF SECTION 32, TOWNSHIP 41 NORTH, RANGE l 1 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 19, 1987 AS DOCUMENT 87148082, IN COOK COUNTY, ILLINOIS. Section 2: That the Finding of Fact of the Plan Commission regarding property located at 50 Biesterfield Road, Elk Grove Village, Illinois dated October 8, 2014 be and the same is hereby incorporated into this Ordinance. Section 3: That the Village Clerk is hereby directed to amend the zoning map of the Village to reflect the rezoning as set forth herein. Section 4: That this Ordinance shall be in full force and effect form and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk ORDINANCE NO. AN ORDINANCE AMENDING TITLE 2 BOARDS AND COMMISSIONS OF THE VILLAGE CODE BY ELIMINATING CHAPTER 2 HEALTH AND COMMUNITY SERVICES ADVISORY COMMITTEE WHEREAS, the Village of Elk Grove Village is a Home Rule Municipality as established and defined by the Constitution of the State of Illinois; and WHEREAS, the Village, as a Home Rule Municipality, has the authority to enact legislation pertaining to its local government and affairs including the elimination of certain Boards, Commissions and Committees deemed unnecessary by the corporate authorities of the Village; NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That Chapter 2, Health and Community Services Advisory Committee, of Title 2, Boards and Commissions of the Village Code, is hereby repealed. Section 2: That all references to the Health and Community Services Advisory Committee set forth in the Village Code are hereby repealed. Section 3: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: PASSED this day of NAYS: ABSENT: 2014. APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village AGENDA REGULAR VILLAGE BOARD MEETING November 18, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Stephen Somogye, Shinnyo-En USA Temple) 3. APPROVAL OF MINUTES OF October 28, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: October 31, 2014 $ 186,740.42 November 18, 2014 $2, 371,474.74 6. CONSENT AGENDA a. Consideration of a request (attached) from the Elk Grove Park District to waive permit fees in the amount of $40 to install a sanitary sewer cleanout at the A] Hattendorf Center, 225 Elk Grove Boulevard. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request (attached) from School District 214 to waive permit fees in the amount of $16,155 for the construction of a synthetic turf athletic field at Elk Grove High School, 500 W. Elk Grove Boulevard. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) Consideration of a request (attached) from the Kenneth Young Center for a one-time Community Outreach Sponsorship in the amount of $7,500. Pagel of 8 (The Kenneth Young Center serves the Elk Grove community with a variety of programs including: senior services, mental health services, youth prevention services, and workplace training programs. (The $7,500 Community Outreach Sponsorship funds shall be strictly utilized to provide services to residents of Elk Grove Village only.) d. Consideration of a request to award a professional service contract to St. Aubin Nursery of Kirkland, IL for parkway tree planting as part of the Emerald Ash Borer Program in the amount of $78,000 from the Recycling Fund. (On March 13, 2012, the Village Board adopted Ordinance No. 3291 amending agreements with St. Aubin Nursery for tree harvesting and planting as a result of the Emerald Ash Borer infestation. (The agreement provided for a tree planting cost of $130 per tree until 2016. (A total of 600 Ash trees need to be replanted from Fall 2014 through the end of the current fiscal year at a cost of $78,000. (Sufficient funds are available in the Recycling Fund. (A report from the Director of Public Works, recommending approval, is attached.) e. Consideration of a request to award a professional service contract to U.S. Digital Designs of Tempe, AZ for the removal and replacement of the dispatch alerting systems at Fire Stations 8, 9, and 10 in the amount of $50,672 from the Capital Projects Fund and $39,000 from the Foreign Fire Fund for a total amount of $89,672. (The current alerting equipment at Fire Stations 8, 9, and 10 are past their operational life. (In April 2013, Northwest Central Dispatch System (NWCDS) selected U.S. Digital Designs to be the manufacturer and installation coordinator of all core alerting equipment installed in NWCDS member fire stations. (Northwest Central Dispatch has provided the Village with an equipment upgrade proposal through U.S. Digital Designs. (The new system selected by NWCDS improves alerting reliability, provides redundancy, ensures that heart -saver pre -alert tones are initiated and complies with NFPA requirements for dual link technology. (This proposal is to install at the outlying stations the equivalent equipment that was installed at Fire Station 7 last year. The equipment at Fire Station 7 has been well received by all Fire Department staff. (Adequate funds are budgeted in the Capital Projects Fund ($50,672) and the Foreign Fire Fund ($39,000) for a total amount of $89,672. (A report from the Fire Chief, recommending approval, is attached.) f. Consideration to award a professional services contract to Plante Moran of Southfield, MI for consulting services in the implementation of the Tyler Enterprise Resource Planning (ERP) system in an amount not to exceed $146,640 split between the Capital Replacement Fund and Water/Sewer Fund. Page 2 of 8 (Plante Moran was previously selected as the Village's vendor of choice to provide consulting services in the evaluation of replacement business information systems based on their knowledge of municipal ERP vendor offerings and their experience in assisting other communities with similar projects. (Since that time Plante Moran assisted Village staff with gathering and organizing our requirements, evaluating the results of the RFP responses, and refining the terms of the Tyler contract to meet the requirements of both parties. (Plante Moran is also experienced in providing assistance with ERP project management responsibilities such as contract compliance. (The role of project manager typically requires 1/2 a full time equivalent (FTE) for the duration of the project. While the amount requested will only provide Plante Moran's assistance for 6 hours/week, given their experience with similar projects we expect that will be adequate to supplement the efforts of the Village's internal project manager. (Funds have been budgeted in the Capital Replacement Fund (50%) and Water/Sewer Fund (50%). (A report from the Director of Information Technology, recommending approval, is attached.) g. Consideration to award a professional services contract with Civiltech Engineering of Itasca, IL for design engineering on various drainage improvements throughout the Business Park in the amount of $863,492 from the 2013 GO Bond Series Account from the Water/Sewer Fund. (A proposal was solicited to perform professional design engineering services for the 2015 drainage improvement program. (These improvements are scheduled to begin in the spring of 2015 and continue into the early part of 2016 with a total estimated construction cost of $13.5 million. (The proposal from Civiltech Engineering, Inc. of Itasca, IL is to develop contract plans, specifications, and complete permitting tasks for the various improvements to the existing storm water ditches and culvert drainage systems. (Adequate funds are available in the 2013 GO Bond Series Account 501-3304-481.85-04. (A report from the Director of Public Works, recommending approval, is attached.) h. Consideration to award a purchase contract to Tyler Technologies of Yarmouth, ME for the service installation and software purchase of the Munis ERP (Enterprise Resource Planning) in the amount not to exceed $935,000 from the Capital Replacement Fund and Water/Sewer Fund. (The Village has been using Sungard's HTE business application software since 1990. Over time, the system's inability to easily link to external databases and accommodate a more mobile and e-government world have made it difficult to improve service to residents and increase employee productivity. (An RFP was distributed to twelve (12) vendors in February, 2014. Three (3) responses were received and the two vendor finalists were invited onsite to demonstrate their products. (Following the demonstrations, the selection committee determined Tyler Technologies and their Munis ERP to be the best fit for the organization. Page 3 of 8 (Implementation of this product will improve customer service and increase employee productivity by enhancing its process efficiencies. (This project will require two to three years to fully implement. (Funds have been budgeted in the Capital Replacement Fund (50%) and Water/Sewer Fund (50%). (A report from the Director of Information Technology, recommending approval, is attached.) i. Consideration to award a professional service contract to the lowest responsive and responsible bidder Insituform, Inc. of Orland Park, IL for Residential CIPP (Cured In Place Pipe) Sanitary Sewer Rehabilitation in the amount of $3,087,373.30 from the Water/Sewer Fund. (On Tuesday, November 4, 2014, the Village opened sealed bids for the Residential CIPF Sanitary Sewer Rehabilitation project. A total of seven (7) contractors obtained contract documents, with six (6) submitting bids on the project. (The lowest responsive and responsible bid was received from Insituform Inc., of Orland Park, IL in the amount of $2,355,226.30. (The project includes the installation of 98,020 feet of CIPP Liner 8 inch, 10 inch, 12 inch, and 15 inch sanitary sewer mains, the cleaning, preparation and collateral work necessary to complete the project. (The Public Works Department is recommending that the Village exercise the right to increase quantities and add the installation of 32,360 feet CIPP Liner 8 inch, 10 inch, 12 inch, and 15 inch sanitary sewer mains; the cleaning and preparation and collateral work necessary to complete the project and increasing the total for the project to $3,087,373.30 (Adequate funds are available in the Water/Sewer Fund Account 501-3303-481-8504. (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration of the following: Reverse the transfer of funds in the amount of $750,000 from the Motor Fuel Tax Fund back into the General Fund as previously authorized by the Village Board through the Fiscal Year 2015 budget process; Transfer funds in the amount of $750,000 from the General Fund to the Capital Projects Fund; and Increase the Fiscal Year 2015 Capital Projects Fund in the amount of $750,000. (The Village Board previously authorized the transfer of $750,000 from the General Fund into the Motor Fuel Tax (MFT) Fund to be used for road improvement projects. (Funds allocated within the MFT Fund carry specific State requirements including Illinois Department of Transportation (IDOT) approval for such work. (The reallocation to the Capital Projects Fund removes that approval requirement and helps to streamline the process. (It is anticipated that this transfer of funds will be used for the purpose of resurfacing Biesterfield Road, from Rohlwing Road to Meacham Road, during the 2015 calendar year.) Page 4 of 8 k. Consideration to concur with the 2014 combined Village and Library property tax levy determination of $23,759,972 minus the proposed abatement of $2,454,720 for a net levy of $21,305,702. (This will be the eighth consecutive year that the Village Board is holding the line on property taxes. The non -pension portion of the Village tax levy is down ($4,493) from last year while the pension portion is up $186,752 for a total Village increase of I%. The pension levy amount would have been higher except for the $4 million in electric use tax annual estimate and the $1.3 million collected in the prior year dedicated to the unfunded liabilities in the three pension funds, which will have pension funds actuarially funded in 15 years. (The Library request is up $30,113 or .63% from last year. (A report from the Director of Finance, recommending approval, is attached.) 1. Consideration to adopt Resolution No. 49-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2200 Arthur Avenue. (The Law Offices of Liston and Tsantilis, on behalf of their client DCT 2200 Arthur LLC (Applicant), are requesting a Cook County Class 6B Property Tax Exemption for property located at 2200 Arthur Street. (The Applicant intends on purchasing the existing building and demolishing it in order to construct anew 112,862 square foot building. . (The existing building is approximately forty-nine years old, vacant, and according to the Applicant is functionally obsolete. (The Applicant plans on completing the new construction by the third quarter of 2015. (The Applicant estimates that the total cost for construction will be $12 million. (The Applicant estimates that the new building when occupied by an industrial user will create fifty to one -hundred jobs. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site meets the eligibility requirements set forth by Cook County in the Class 6B Eligibility Bulletin as it involves new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending issuing a Letter of Receipt, is attached.) m. Consideration to adopt Resolution No. 50-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate Page 5 of 8 located at 751 Pratt Boulevard. (The Law Offices of Sarnoff & Baccash, on behalf of VK 751 Pratt LLC (Applicant), is seeking a Cook County Class 613 Property Tax Exemption for 751 Pratt Boulevard. (The Applicant intends on purchasing the building and leasing it to Cozzini Brothers Incorporated to use it for its operation consisting of corporate headquarters, light assembly, remanufacturing, warehousing, and distribution of industrial cutlery, slicers, and food processors. (Cozzini currently leases approximately 31,921 square feet in DesPlaines. Due to business expansion, Cozzini intends to relocate its entire workforce to Elk Grove Village bringing seventy-two (72) full time jobs and two (2) part time jobs to the area. Additionally, Cozzini plans to hire ten to twenty (10-20) additional full time jobs within the first three years of operation. (The subject property consists of an approximately 53,000 square foot building that has been 100% vacant since July of 2014. (The Applicant has allotted approximately $700,000 to rehabilitate the building for their use. (Planned improvements include: Update and install new landscaping; Sealcoat and restripe parking lot; Loading dock on north end of building brought up to code; Remove and replace both front concrete walks; Remove tree on east side of building causing concrete to buckle; Remove curb stops behind building; Install new faVade element and signage (new entry canopy clad in aluminum, new entry& wing wall clad in aluminum, new backlit sign); Interior demolition; Install energy efficient warehouse lights; Renovate offices; Install 320 linear feet of floor drains & triple catch basins; Install warehouse exhaust; Install new electrical distribution; Fire and safety upgrades; Clean up rear of building including tent removal and drainage ditch clean out. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. (The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending. issuing a Letter of Receipt, is attached.) n. Consideration to adopt Resolution No. 51-14 (attached) amending Resolution 61-96, Resolution 6-09 and Resolution 60-09 and authorizing the Mayor and Village Clerk to execute a Third Amendment to the Ground Lease Agreement between the Village of Elk Grove Village and TV6-W LLC at property located at 1060 Oakton. (This amendment would extend the Ground Lease Agreement for 1060 Oakton between TV6-W and the Village of Elk Grove an additional five (5), five-year terms at the end of the tern expiring December 31, 2021. The new final Ground Lease Agreement expiration date will be on December 31, 2046. (The amendment would also permit TV6-W to sublease a portion of their existing lease Page 6 of 8 area at 1060 Oakton to Verizon Wireless for the purpose of installing cellular equipment and building an equipment shelter. (As part of the amendment, TV6-W would replace the chain link fence of the adjacent lease area of Sprint with a single board -on -board fence enclosing both the lease area of TV6-W and the lease area of Sprint. (The amendment would not necessitate the need for any additional ground space, excepting the enclosure of an additional Y x 12' area between the existing Sprint lease area and the TV6-W lease area to create a single fenced enclosure. Equipment would not be installed into this space. (As part of the amendment, TV6-W would pay an additional $925 per month in rent with a 4% annual escalator. Additionally, for our consideration they have agreed to provide a one-time payment of $20,000. (The only other change to the existing Ground Lease Agreement would be the addition of penalties should the tenant decide to terminate the agreement prior to the final Ground Lease Agreement expiration date. (All other terms and conditions of the Ground Lease remain intact, including the annual 4% rent escalator.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik Page 7 of 8 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. AIRPORT UPDATE 22. PLAN COMMISSION - Village Manager Rummel 23. ZONING BOARD OF APPEALS - Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8 Village of Elk Grove Accounts Payable Month -End Warrant 10/31/2014 — LINEN 1 1011801.408.32-01 VENDOR ATBT TELEPHONE/REGULAR 63.04 2 2101704407.32-02 ATBT MOBILITY TELEPHONE/CELLULAR 204,43 3 VARIOUS CALL ONE TELEPHONE/REGULAR 2.321.81 4 2101704-407.69-00 COMCAST CABLE ISERVAGREEMENTICABLE 37.68 5 VARIOUS COUNTY OF COOK IL SERV AGREEMENT/WAN MAINT, LIVE SCAN T1 DATA LINE 01/01114-12/31114 2,689.50 6 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS NOV 14 120,981.41 7 VARIOUS IL STATE TREASURER UNCLAIMED JUNCLAIMED PROPERTY 302.00 8 VARIOUS JP MORGAN CHASE/PROC CARD JPROC CARD/SEE ATTACHED 59,858.35 9 1011101-001.69-00 KENNETH YOUNG CENTER MEMORIAL DONATION I. BECK 75.00 10 1012101411.21-00 OFFICE DEPOT CORP SALES OFFICE SUPPLIES 207.20 $ 186,740.42 ' Fully Reimbursable •• Partially Reimbursable 1 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 09/5/2014 through 10/04/2014 (Sept 2014) ACCOUNTS PAYABLE 4946 FREDPRYOR CAREERTRACK 8299 SCHOOLS AND EDUCATIONAL SERVICES 119.00 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 170.82 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 157.85 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 1,319.82 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 860.12 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 553.65 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 196.04 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 60.00 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 1.686.41 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 84.85 VILLAGE OF BENSENVILLE 4900 UTILITIES 23,050.48 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 12.312.50 FREDPRYOR CAREERTRACK 8299 SCHOOLS AND EDUCATIONAL SERVICES 198.00 FREDPRYOR CAREERTRACK 8299 SCHOOLS AND EDUCATIONAL SERVICES 79.00 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 23.91 $40,872.45 CATHERINE MIARNOWSKI 7145 PROMOTIONS NOW 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 152.76 CETER FOR PUBLIC SAFET 8398 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 525.00 1 BUY OFFICE SUPPY.COM 5111 STATIONERY, PRINTING SUPPLY 170.63 RECORD A HIT ENTERTAIN 7394 EQUIPMENT RENTAL AND LEASING SERVICES, TOOL RENTAL, 350.00 NFPA NATL FIRE PROTECT 8396 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 165.00 - DAVID CLARK COMPANY, 1 5065 ELECTRICAL PARTS AND EQUIPMENT 402.30 RENT RITE EVENTS 7394 EQUIPMENT RENTAL AND LEASING SERVICES, TOOL RENTAL, 98.00 COMCASTCHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 RESCUE DIRECT INC 5099 DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 160.35 ABT ELECTRONICS 5732 ELECTRONIC SALES 899.00 COMCAST CHICAGO - 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 $3.363.78 DEBBIE WEBER 9046 BIG SAMMY'S HOT DOGS 5812 EATING PLACES, RESTAURANTS 56.69 ROCCOVINOS PIZZA PASTA 5812 EATING PLACES, RESTAURANTS 273.88 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 26.55 $357.12 DONNA MOWERS 6180 SP' GRAVESIDEFLOWERS. 5992 FLORISTS 44.98 ZAZZLE.COM 5399 MISCELLANEOUS GENERAL MERCHANDISE 27.31 $72.29 ED MAY 7704 GMIS-IL 7997 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 250.00 AMAZON.COM 5942 BOOKSTORES 30.32 - --- - -.- ---- - ----- -AMAZON,COM-- --- - - -- -- - 5942-- BOOK STORES -- -- - - - --.--- 123.95- NIU OUTREACH 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 99.00 WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT (1.99) WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT (1.99) WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT (3.99) VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 09/5/2014 through 10/04/2014 (Sept 2014) WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT (1.99) WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT (1.99) WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT (1.99) WEB'NETWORKSOLUTIONS - 5968 CONTINUITY/SUBSCRIPTION MERCHANT (1.99) WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT (3.99) WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT (3.99) AMAZON.COM 5942 BOOKSTORES 154.93 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 1.179.80 WEB'NETWORKSOLUTIONS 5968 CONTINUITY/SUBSCRIPTION MERCHANT 7.97 $1,822.06 ENGINEERING DEPARTMENT 9450 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 5.91 MILLER ACE IND ON DEVO 5251 HARDWARE STORES 37.77 AMERICAN PUBLIC WORKS 5969 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 30.00 AMERICAN PUBLIC WORKS 5969 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 30.00 IN *NORTHERN ILLINOIS 8398 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 125.00 ILLINOIS ENVIRONMEN 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 105.00 $333.68 JOSHUA M. GROOZIN 3637 REDDY SERVICE 2741 MISCELLANEOUS PUBLISHING AND PRINTING 282.33 INFUSIONSOFT 7392 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 199.00 MCCORMICK PLACE 7523 AUTOMOBILE PARKING LOTS AND GARAGES 14.00 VILLAGE OF ROSEMONT 7523 AUTOMOBILE PARKING LOTS AND GARAGES 13.00 VILLAGE OF ROSEMONT 7523 AUTOMOBILE PARKING LOTS AND GARAGES 13.00 $521.33 JUDY KEEGAN 4162 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS (16.00) WM SUPERCENTER#1897 5411 GROCERY STORES, SUPERMARKETS 16.00 MICHAELS STORES 9176 5970 ARTIST'S SUPPLY AND CRAFT SHOPS 20.19 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 29.67 METRAITASCA 4111 LOCAUSUBURBAN COMMUTER PASSANGER TRANSPORTATIC 21.00 BLOOMING FLOWERS INC 5992 FLORISTS 94.95 $165.81 LORRIE MURPHY 0611 COACH'S CORNER 5812 EATING PLACES, RESTAURANTS 100.00 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 2.57 ACCO BRANDS DIRECT 5111 STATIONERY, PRINTING SUPPLY 68.63 MEIJER #228 001 5411 GROCERY STORES, SUPERMARKETS 33.85 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 35.72 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 8.97 $249.74 MATTHEW ROAN 7129 TAPALPA, INC. 5812 EATING PLACES, RESTAURANTS 228.73 $228.73 MICHAEL KRCIK 3533 AMERICAN PUBLIC WORKS 5969 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 295.00 CAREERBUILDER 7311 ADVERTISING SERVICES 419,00 EAGLE RIDGE RESORT 7011 LODGING -HOTELS, MOTELS 167.85 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 09/5/2014 Uvoug1110/0412014 (Sept 2014) EAGLE RIDGE RESORT 7011 LODGING -HOTELS, MOTELS 167.85 NATL PUBLIC EMPLOYER L 8398 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 375.00 $1,424.70 MICHAEL P OHARA 7559 NFPA NATL FIRE PROTECT 8398 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 238.45 ALPINA MANUFACTURING 8999 PROFESSIONAL SERVICES 81.58 GOOGLE EARTH STORE 5732 ELECTRONIC SALES 190.38 $510.41 MIKE RATLIFF 6428 GMIS-IL 7997 MEMBERSHIP CLUBS 200.00 $200.00 POLICE DEPT FIELD SVCS 1 1708 BEST WESTERN 3502 BEST WESTERN HOTELS 325.37 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 175.96 GALLAHAN TRAVEL PLAOPS 5542 AUTOMATED FUEL DISPENSERS 31A0 NU CTR PUB SFTY 1 016 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 275.00 PIZZA OUIK 5812 EATING PLACES, RESTAURANTS 13.48 ARSYS#1698 5814 FAST FOOD RESTAURANTS 14.64 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 26.98 PIZZA HUT 6890 5812 EATING PLACES, RESTAURANTS 15.28 ARGOS BELL -MART OPS 5542 AUTOMATED FUEL DISPENSERS 31.57 PAR -A -DICE HOTEL 7011 LODGING -HOTELS, MOTELS 412.16 PAR -A -DICE HOTEL 7011 LODGING -HOTELS, MOTELS 412.16 COPCARS INTERNATIONAL 5945 HOBBY, TOY, AND GAME SHOPS 50.00 COLLISIONPU 2741 MISCELLANEOUS PUBLISHING AND PRINTING 599.00 COLLISIONPU 2741 MISCELLANEOUS PUBLISHING AND PRINTING (50.00) HUCK'S FOOD & FUEL S 5542 AUTOMATED FUEL DISPENSERS 52.15 CRASHDATAGR 5533 AUTOMOTIVE PARTS &ACCESSORIES 175.00 RAMADA SPRINGFIELD N 3637 RAMADA INNS 156.80 NWTC GS REGISTRATION 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 350.00 $3,066.65 POLICE DEPT FIELD SVCS 2 6041 PAYPAL'ILLINOISSEA 8299 SCHOOLS AND EDUCATIONAL SERVICES 124.98 AMAZON.COM 5942 BOOKSTORES 55.03 TOTAL FIRE AND SAFETY 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 490.00 PRO -TECH SECURITY SALE 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 592.00 EB'DIAMONDBACK CMV IN 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 250.00 JAROSCH BAKERY, INC.# 5462 BAKERIES 30.84 CAPITAL PLAZA 7011 LODGING -HOTELS, MOTELS 115.56 THE HOME DEPOT#6701 5200 HOME SUPPLY WAREHOUSE STORES 79.97 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 1.59 HARBOR FREIGHT TOOLS 1 5251 HARDWARE STORES 407.98 $2,147.96 -POLICE DEPT FIELD -SVCS 3 - 4227- ELK GROVE PARK DISTRIC- - ---- 9399 -- GOVERNMENT SERVICES -(NOT ELSEWHERE CLASSIFIED)---- - 345.00- --- - MARATHONPETRO146415 5542 AUTOMATED FUEL DISPENSERS 24.10 BEEF O BRADYS #439 - P 5812 EATING PLACES, RESTAURANTS 11.96 GALLAHAN TRAVEL PLAOPS 5542 AUTOMATED FUEL DISPENSERS 40.14 LJS PERU 5814 FAST FOOD RESTAURANTS 12.07 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 09/612014 through 10/04/2014 (Sept 2014) GALLAHAN KVAK MART 039 5542 AUTOMATED FUEL DISPENSERS 31.69 MARATHON PETR0036699 5541 SERVICE STATIONS 8.11 MARATHON PETR0036699 5542 AUTOMATED FUEL DISPENSERS 27.28 CIRCUS CITY GRILL 5812 EATING PLACES, RESTAURANTS 16.04 FRIERMOOD TIRE -PERU 7538 AUTOMOTIVE SERVICE SHOPS (NON -DEALER) 133.63 SUBWAY 00315119 5814 FAST FOOD RESTAURANTS 7.86 MARATHON OIL 102970 ER 5542 AUTOMATED FUEL DISPENSERS 40.76 MCDONALD'S F3540 5814 FAST FOOD RESTAURANTS 4.07 $702.71 POLICE DEPT SUPPORT SVCI 7194 TLO TRANSUNION 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DAT 67.75 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 9.38 LEXISNEXIS RISK MGT 5994 NEWS DEALERS & NEWSSTANDS 50.00 127.13 POLICE DEPT SUPPORT SVC3 8729 WALGREENS #4438 5912 DRUG STORES & PHARMACIES 35A3 $35.43 RAYMOND RUMMEL 7103 BLACK STEER CHARHOUSE 5812 EATING PLACES, RESTAURANTS 52.64 COC O'HARE -F LOT 7523 AUTOMOBILE PARKING LOTS AND GARAGES 32.00 HAMPTON INNS 3665 HAMPTON INNS 366.50 $451.14 RICHARD MIKEL 3412 HARPER COLLEGE #1341 5942 BOOK STORES 1,125.00 CASEYS GEN STORE 3234 5542 AUTOMATED FUEL DISPENSERS 29.82 INT'L ASSOC, DIVE RESC 8699 MEMBERSHIP ORGANIZATIONS 850.00 INT'L ASSOC, DIVE RESC 8699 MEMBERSHIP ORGANIZATIONS 25.00 $2.029.82 ROSS ROWE 4041 FREEDOM VALU CNT#80PS 5542 AUTOMATED FUEL DISPENSERS 59.88 TELEPRESENCEGEAR.CO 4812 TELECOMMUNICATIONS EQUIPMENT 596.00 B & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 57.60 VISTAPR'VISTAPRINT.COM 4816 COMPUTER NETWORWINFORMATION SERVICES 131.99 B & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 47.98 B & H PHOTO-VIDEO.COM 5969 OTHER DIRECT MARKETERS 61.42 $954.87 STEVE SCHMIDT 8695 COACH'S CORNER 5812 EATING PLACES, RESTAURANTS 118.84 $118.84 VITO P SAMMARCO 5603 R S HUGHES CO INC 5969 OTHER DIRECT MARKETERS 101.71 _______ - __- _._ $101.71. TOTAL $59,858.35 Village of Elk Grove Accounts Payable Warrant 11/18/2014 1 ACCTH VARIOUS VENDORLINEN 1STAYD CORPORATION IMAINT SUPPLIES/EQPT, OPER SUPPLIES 215.37 2 5013303-481.26-02 ABBOTT RUBBER COMPANY, INC. MAINT SUPPLIES/EQPT 63.28 3 2083103421.61-02 ABCO ELECTRICAL CONST. & DESIGN LLC MANUFACTURING EXPO 19,995.00 4 VARIOUS ACCURATE TANK TECHNOLOGIES TANK MONITOR RPLC, MAINT SUPPLIES/BLDGS 13,939.00 5 VARIOUS ACME TRUCK BRAKE & SUPPLY VEHICLE MAINT SUP 63.94 6 1011705407,55-00 ACOM SOLUTIONS, INC. SERV AGREEMEMMARDWARE 605.00 7 1013202422,22-00 ADDISON BUILDING MATERIAL OPER SUPPLIES 51.84 8 1013205422.26-01 ADI MAINT SUPPUES/BLDGS 29.18 9 VARIOUS AIR ONE EQUIPMENT, INC. MAINT SUPPLIES/EQPT 17.125.14 10 1012103411.22-00 iAIRGAS USA LLC OPER SUPPLIES, ALTAIR 5X 4-GAS MONITORS, CONTR MAINT/NOZZLE REPAIR, HYDRA -RAM ENTRY TOOLS, MAINT SUPPLIES/EOPT 196.13 11 5013302-481.64-00 ALEXANDER CHEMICAL CORP RENTALS 36.00 12 1012101411.61-00 ALEXIAN BROS CORP HEALTH SERV PROF SERV/MEDICAL 102.00 13 1013203-422,22-00 ALLEGRA PRINT & IMAGING OPER SUPPLIES 302.00 14 2101704407.41-00 ALLIANCE FOR COMMUNITY MEDIA MEMBERSHIP R. ROWE 200.00 15 1011705- 07.61.00 ALTURA COMMUNICATION SOLUTIONS LLC PROF SERV/PHONES 258.75 16 2022301413.42-00 ALVAREZ, ROBERT CERT CONFERENCE 173.60 17 1013201422,64-00 AMERICAN MESSAGING RENTALS 148.99 18 VARIOUS AMSOIL, INC. VEHICLE MAINT SUP 837.65 19 1013203-422.22-00 ARLINGTON POWER EQUIPMENT, INC. OPER SUPPLIES 100.97 20 VARIOUS ARROW ROAD CONSTRUCTION CO. RETAINAGE REFUND, MFT RESURFACING CONTRACT, OPER SUPPLIES 69,219SS 21 VARIOUS ASR-KALE UNIFORMS UNIFORMS 11,998.78 22 3013201460.81.00 AUTOMATION SERVICE & DESIGN, INC. ENGINEERING SERVICES LIONS DR 4,285.00 23 1010000-121.03-00 AVALON PETROLEUM CO. FUEL 22,678.16 24 VARIOUS BEVERLY MATERIALS LLC OPER SUPPLIES 1,495.48 25 1012201412.63-01 BMO HARRIS BANK INSURED REPAIRS 2,132.24 26 1013203-422.26-02 BOTTS WELDING & TRUCK SERVICE, INC. MAIM SUPPLIES/EQPT 105.00 27 VARIOUS BRANCATO LANDSCAPING, INC. INSURED REPAIRS, CONTRACT MAINTMNDSCAPING 35.903.25 28 1013205422.24-00 BUCKEYE CLEANING CENTER, INC. HOUSEHOLD SUPPLIES 430.32 29 1012202412,42-00 BURKE, DANIEL M. POLICE STAFF & COMMAND TRAINING II 99.22 30 1012209412,42-00 CALLAGHAN. WILLIAM IATAI CONFERENCE 248.93 31 1010000-231.01-00 CAPPS PLUMBING & SEWER, INC. REFUND DEPOSIT RB/298 EDGEWARE DR 500.00 32 3011701460.82-00 CARLSON'S FLOORS, INC. MUNI. SLOG. MODIFICATIONS 3,174.90 33 VARIOUS CARQUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT & SLOGS, OPER SUPPLIES, SMALL TOOLS 1,401.12 34 1013205422.24-00 CASE LOTS, INC. HOUSEHOLD SUPPLIES 1.130.78 35 VARIOUS CATCHING FLUIDPOWER VEHICLE MAINT SUP 380.38 36 1012202412.2rr03 CDs OFFICE TECHNOLOGIES VEHICLE MAINT SUP 375.00 37 1011705-40712-00 COW GOVERNMENT, INC. OPER SUPPLIES 239.16 38 1013205.422.56-02 CHARLES EQUIPMENT ENERGY SYSTEMS CONTRACT MAINT/CIRCUIT 1.146.97 39 VARIOUS ICHICAGO OFFSET WHOLESALE COLOR PRTG VILLAGER NEWSLETTER, POSTAGE 7,323.87 40 VARIOUS CHICAG0 PARTS & SOUND LLC VEHICLE MAINT SUP 877.98 41 1012204412.69-00 CHILDRENS ADVOCACY CENTER 2014 CONTRIBUTION _ __ _ --4.000.00 - - 42- -VARIOUS --- CINTAS FIRST AID& SAFETY --- - _ OPER SUPPLIES 333.79 43 VARIOUS CIVILTECH ENGINEERING, INC. LIVELY BLVD. -PHASE 11. EGV VARIOUS CULVERT IMPROVEMENTS, BIESTERFIELD RD/GIBSON DR. 57,566.21 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 11118/2014 d4 1011102-401.61-00 VENDOR iCLARK BAIRD SMITH LLP PROF SERV/LEGAL 9.188.75 45 VARIOUS CLS BACKGROUND INVESTIGATIONS PROF SERWRECORDS 375.90 46 1012202-412.42-00 COLLEGE OF DUPAGE BASIC RECRUIT ACADEMY T. MOLLOY, S. GUTHER, M. JOHNSON, M. DAILLY 12.320.00 47 VARIOUS COMED 6111 UTILITIES 6,247.05 48 1013202-422.65-02 COME 6172 UTILITIES 7,745.67 49 1012107-411.82-00 COMMERCIAL SPECIALTIES, INC. RPLC BATHROOM STALL DOORS STATION #9 1,090.00 50 1013202-422.22-60 COMPASS MINERALS AMERICA, INC. OPER SUPPLIES/SALT 20,266.57 51 2092101415.82-00 CONNOR SPORTS FLOORING, LLC FO RUBBER FLOORING ST. 7 9.108.00 52 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 4,291.38 53 1013202422.5500 COOK COUNTY TREASURER HGHV TRAFFIC SIGNAL MAINT 7/1114-9130114 4,670.00 54 1012201-412.63-01 COSMETIC COLLISION CENTER, INC. INSURED REPAIRS 610.75 55 1013205-422.55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 2,604.87 56 6012202482.77.00 CURRIE MOTORS 2015 FORD INTERCEPTOR 3 94,602.00 57 1013101-421.61-00 CUT -ALL WEED MOWING 8 MAINTENANCE PROPERTY MAINTENANCE 500.65 ' 58 1011801-408.33-00 DAILY HERALD/CHICAGO 661014 ADVERTISING TREASURER'S REPORT 1.802.55 59 VARIOUS DAVE 8 JIM'S AUTO BODY, INC. VEHICLE MAINT SUP 166.80 60 5010000-110.02-00 DELIMBA, CHRISTOPHER 8 ERIN REFUND FINAL WATER 7.50 61 5013304481.85-04 DIMEO BROS, INC. CULVERT IMPROVEMENTS 114.211.80 62 1012102411.22-00 DIVE RESCUE INTERNATIONAL, INC. OPER SUPPLIES 78.62 63 1012102-411 42-00 DXS SCUBA LOCKER, INC. iTRAINING SUPPLIES 2.542.00 64 VARIOUS DLS CUSTOM EMBROIDERY UNIFORMS 739.00 65 1012202-412.42-00 ------------ DOHERTY, DANIEL DRIVER DETECTION TRAINING 96.18 66 1012103-411.42-00 DOMIN, CHAD PARAMEDIC SCHOOL 158.00 67 1010000-231.01-00 DP LANDSCAPING, INC. REFUND DEPOSIT RB1512 RUTGERS 500.00 68 VARIOUS IDREISILKER ELECTRIC MOTORS, INC. MAIM SUPPLIES/EOPT 21728 89 VARIOUS i DYNAMIC HEATING 8 PIPING CO SERV AGREEMENT/HVAC, RPLC VH ROOFTOP HVAC UNIT 18,630.00 70 VARIOUS E-VERGENT.COM, LLC PROXIM DATA NETWORK, T-1 LINES 10,112.90 71 VARIOUS FEDEX POSTAGE 53.19 72 2064105-430.22-00 FIORE NURSERY & LANDSCAPE SUP INC. OPER SUPPLIES 1,478.00 73 1012101411.18-00 FIREGROUND SUPPLY, INC. UNIFORMS 1,140.28 74 2083103-421,56-11 FLECK'S LANDSCAPING CONTRACT MAINTMNDSCAPE 4.174,00 75 5010000-110.02-00 FRANK, MAUREEN FINAL BILL CREDIT REFUND 25.70 76 VARIOUS FRIENDLY FORD VEHICLE MAIM SUP 270.31 77 VARIOUS FULLER'S CAR WASH OF ELK GROVE VEHICLE MAINT 198.00 78 VARIOUS GARY R WEBER ASSOCIATES, INC. BUSINESS PARK PROJECT, LIONS DRIVE SITE 4.111.97 79 1010000313.12-00 GBUR, NICK REFUND REAL ESTATE TRANSFER TAX 374.00 80 5013301-481,61-00 GIS CONSORTIUM PROF SERV/GIS FEE 4,169.14 81 1012102-411.26-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 2,531.71 82 VARIOUS GOA REGIONAL BUSINESS ASSOCIATION ELK GROVE CHAMBER EVENT 1,350.00 83 1012204-412,42-00 GOTTWALD, JASON CRIMES INVESTIGATION TRAINING 80.78 84 1011801408.61-00 GOVOEALS, INC. PROF SERV/AUCTION FEES 783.14 85 VARIOUS GRAINGER, INC. - 801891029 VEHICLE MAINT SUP 190.36 88 VARIOUS GUARDIAN DENTAL PREMIUMS NOV 14 2,154.31 87 VARIOUS HBK WATER METER SERVICE, INC. METER TESTING, OPER SUPPLIES 289.20 88 5013302481.5S06 HD SUPPLY WATERWORKS, LTD METER REPAIR 19,832.00 89 VARIOUS HDS WHITE CAP CONST SUPPLY OPER SUPPLIES 67.66_ 90 VARIOUS HEALTHSMART_ BENEFIT.SOLUTONS --- -- DENTAL ADMIN/COBRA FEES- - NOV 14 2.759.30 ^ 91 1011705-407.73-00 HEWLETT-PACKARD COMPANY HP SERVER ADAPTER 747.06 92 5013302-481.22-00 HF SCIENTIFIC, INC. OPER SUPPLIES 744.92 93 1010000-313.12-00 HOEFT, SCOTT iREFUND I REAL ESTATE TRANSFER TAX 454.00 ' Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 11/18/2014 2092101415.43-00 VENDOR94 HOLLERBACH, JOSEPH C. IFIRE SERVICE INSTRUCTOR TRAINING 325.00 95 VARIOUS HOME DEPOT CREDIT SERVICES OPER & HOUSEHOLD SUPPLIES, VET PARK FOUNTAIN SUP, TRAINING TOWER SUP, MAIM SUPPLIES/BLDGS & EQPT, VEHICLE MAINT SUP 1,052.37 96 1011701-407.41-00 ICMA MEMBERSHIP RENEWALS MEMBERSHIP VM/DVM 2,480.00 97 1012207412.41-00 IL ASSOC OF PROPERTY AND EVIDENCE MEMBERSHIP J, CHMELIK 70.00 98 1013202-422.55-00 IL DEPT OF TRANSPORTATION TRAFFIC SIGNAL MAINT 07/14-09114 5,349.48 99 101110540/.41-00 IL FIRE & POLICE COMMISSIONERS ASSN MEMBERSHIP FIRE DEPT. 375.00 100 VARIOUS IL FIRE CHIEFS' ASSOC ED/RESEARCH 2014 IFCA CONFERENCE, LEADERSHIP III & IV TRAINING, INSTRUCTOWLEADERSHIP TRAINING, INSTRUCTOR II TRAINING, R. MIKEL, B. MCVEIGH, R. FERGUSON, P. GUTZMER, M. REIDY 2,900.00 101 VARIOUS IL PAPER & COPIER CO. SERV AGREEMENT/COPIER 104.24 102 2083103-421.85-00 ILLINOIS DEPT OF TRANSPORTATION BUSSE/PRATT INTERSECTION 188,590.94 103 6012202-482.77-00 ILLINOIS SECRETARY OF STATE TITLE & LICENSE PLATES 2015 FORD INTERCEPTOR 3 309.00 104 VARIOUS INDEPENDENT STATIONERS, INC. OFFICE & OPER SUPPLIES 403.32 105 1013202-422.26-03 INLAND POWER GROUP VEHICLE MAINT SUP 41.52 106 1012102-411.26-02 INTERSPIRO, INC. MAINT SUPPLIES/EQPT 711.12 107 5013303-481.26-02 INTERSTATE BATTERY SYSTEM MAINT SUPPLIES/EQPT 179.90 108 VARIOUS INTL UNION OF OPER ENGRS-ADMIN UNION DUES OCT 14 5.461.45 109 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES OCT 14 1,271.16 110 2083103-421.61-02 J D GRAPHIC CO, INC. BUSINESS WELCOME PACKETS 6,675.00 ill 1012201-412.18-00 J.G.UNIFORMS, INC. UNIFORMS 24.00 112 3013201460.83-00 JET FINISHERS ACQUISITION, LLC LION DR. SPACEISITE PREP 1.400.00 113 1011102-401.61-00 JOHN J. SCOTILLO, RET PROF SERV/LEGAL 200.00 114 1012202-412A2-00 JOHNSON, DANIEL CARBINE INSTRUCTOR TRAINING, HANDGUN SKILLS LEVEL II TRAINING 323.19 115 1010000-343,13-01 JOHNSON, MERLYN AMBULANCE REFUND 72.40 116 2083103-421.61-02 JOURNAL & TOPICS NEWSPAPERS MARKETING SERVICES 11,400.00 117 1010000-353.10-00 KAPLAN, LAUREN BOND REFUND 500.00 118 1011102-401.61-00 KARAGANIS LAW OFFICE, PC PROF SERV/LEGAL 8,471.94 119 1012108-411.69-01 KEEGAN, JUDITH M WELLNESS COMMITTEE SUP 241.94 120 1012201-412,55-00 KONICA MINOLTA BUSINESS SOLUTIONS SERV AGREEMENT/PRINTER 26.40 121 1012102-411.42-00 LAIRD, ANDREW L PUBLIC SAFETY DRIVERS CONFERENCE 620.20 122 1012201-412.3400 LARSEN ENVELOPE CO., INC. PRINTING 212.50 123 1011801-408.61-00 LAUTERBACH & AMEN, LLP PROF SERWAUDIT 2,600.00 124 VARIOUS LECHNER & SONS RENTALS MATS & UNIFORMS 1.169.81 125 VARIOUS LEGEND ELECTRICAL SALES MAINT SUPPLIES/EQPT 129,82 126 1011701-407.61-00 LOCALGOVNEWS PROF SERV/MEMBERSHIP 720.00 127 1010000-231.01-00 LOIACONO, EMANUEL REFUND DEPOSIT RB/1505 WHITE TRAIL 500.00 128 VARIOUS LYONS PINNER ELECTRIC, INC. CONTRACT MAINT/STREET LIGHTS 20,535.87 129 1010000.313.12-00 MARDEROSIAN LAW LLC REFUND REAL ESTATE TRANSFER TAX 240.00 130 2101704-407.22-00 MARKERTEK VIDEO SUPPLY OPER SUPPLIES 372.44 131 1012207412.42-00 MARUSICH, MARK FIRE & ARSON INVESTIG TRAINING, CRIME SCENE TECHNOLOGY TRAINING 460.25 132 5013303481.2643 MASTER TRUCK & TRAILER LLC VEHICLE MAINT SUP 149.98 133 1012202-412.42-00 MAZZUCA, ANTHONY ARREST, SEARCH & SEIZURE TRAINING 60.81 134 VARIOUS MC CANN INDUSTRIES, INC. MAINT SUPPLIES/EQPT 219.01 135 1012203412.42-00 MC INTYRE, MICHAEL G BASIC INVESTIGATOR TRAINING --90.95- - _ 138 _ -__ -- - - VARIOUS - - -- - -- - - - - -- MC MASTER-CARR SUPPLY CO VEHICLE MAINT SUP, OPER SUPPLIES, MAINT SUPPLIES/EQPT 319.86 137 5013302-481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERVNJATER SAMPLES 450.00 138 1010000.223.07-00 METRO ALLIANCE OF POLICE UNION DUES OCT 14 3,198.30 ' Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 11118/2014 139 1012201-412.42-00 VENDOR MFMA C/0 JACK GRAY FLEET MGMT ASSOC TRAINING S. SCHMIDT 25.00 140 1013202-422,61-00 MIDLAND STANDARD ENGINEER & TESTING 2014 STREET RESURFACING 552.25 141 VARIOUS MILLER INDUSTRIAL-DEVON VEHICLE MAINT SUP, OPER SUPPLIES, MAINT SUPPLIESIEQPT 505.67 142 1013205-422.55-00 MIMOSA INTERIOR LANDSCAPE SERV AGREEMENT/PLANTS 377.00 143 1011705-407.22-00 MNJ TECHNOLOGIES DIRECT, INC. OPER SUPPLIES 514.48 144 1012102-411,26-03 MOBILE SERVICES -A OIV.OF AJB, INC. VEHICLE MAINT SUP 338.82 145 1012202-412.56-03 MONARCH CAR WASH VEHICLE MAINT 19.50 146 5013303.481.26-03 MONROE TRUCK EQUIPMENT VEHICLE MAIM SUP 315.40 147 1012103-411.75-00 MOORE MEDICAL, LLC PULSE OXIMETERS 165.78 148 1011701-407.42-00 MORRISON ASSOCIATES, LTD PROFESSIONAL DEVELOPMENT 1,500.00 149 1012202-412.42-00 MOSQUEDA, MIGUEL JUVENILE SPECIALIST SKILL TRAINING 135.96 150 5013303-081.26-02 MOTION INDUSTRIES, INC. MAINT SUPPLIES/EQPT 24.14 151 1012201-412.75-00 MOTOROLA INC DISPATCH RADIO SYSTEM 2,670.14 152 1011601-406.42-00 MUNICIPAL CLERKS N/NW COOK COUNTY MUNICIPAL CLERKS MEETING 150.00 153 VARIOUS MUNICIPAL EMERGENCY SERVICES UNIFORMS, OVER SUPPLIES 1.249.80 154 2083103-421.61-00 MUNICIPAL GIS PARTNERS, INC. GIS STAFFING SERVICES 12,272.00 155 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT & BLDGS, OPER SUPPLIES, SMALL TOOLS 1,939.89 156 VARIOUS NCPERS PREMIUMS NOV 14 505.00 ' 157 5013304-481.85.04 NETTLE CREEK NURSERY, INC. BOND ST/CRISS CIRCLE 29,704.50 158 5013302-481.22-00 NEVARR, INC. OPER SUPPLIES 8.99 159 VARIOUS NICOR GAS 5407 UTILITIES 4.664.73 160 1012202-412.42-00 NORTH EAST MULTI REGIONAL TRN FTO REFRESHER TRAINING C. KOWALCZYK 100.00 161 1011701-407.61-00 NORTHERN ILLINOIS UNIVERSITY PROF SERV/ADM INTERNSHIP 1.155.00 162 VARIOUS NORTHWEST CENTRAL DISPATCH SYSTEM MEMBER ASSESSMENT/DEC 14 52.010.40 163 1012207-412.42-00 NORTHWESTERN UNIVERSITY DIGITAL FORENSIC PHOTO TRAINING J. CHMELIK 1,150.00 164 VARIOUS OFFICE DEPOT CORP SALES OFFICE SUPPLIES 521.82 165 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE & OPER SUPPLIES 632.93 166 1011105-401.61-00 OTTOSEN BRITZ KELLY COOPER PROF SERV/LEGAL 190.00 167 1010000.359.00-00 OZINGA CONCRETE BOND REFUNDS 5.000.00 168 1011101-401.69-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/AUG 14 25,813.16 169 1 1012102-411.26-03 PATTEN INDUSTRIES, INC. VEHICLE MAINT SUP 0.96 170 1 1012202-412.42-00 PELAYO, EFREN NIPAS ADVANCED TRAINING 220.70 171 1 1011705-407.51-00 PETERS & ASSOCIATES NETWORK SUPPORT 10.360.00 172 1 1012103-411.75-00 PHYSIC CONTROL CORP LIFEPAK 15 CARDIAC MONITO 800.64 173 VARIOUS POWELL TREE CARE, INC. CONTRACT MAINT/STUMPS. EAB TREE REMOVAL PROGRAM 74.128.79 174 1012201412.73-00 POWER DMS POWEROMS MAINTENANCE 8,014.00 175 1013202-422,22-00 PPG ARCHITECTURAL COATINGS, LLC OPER SUPPLIES 325.40 176 5010000-110.02-00 PRADD ROBERT FINAL BILL CREDIT REFUND 90.77 177 1012102-411.69.02 PRAXAIR DISTRIBUTION, INC. TRAINING TOWER SUPPLIES 52.43 178 1012101-411.42.OD PUBLIC AGENCY TRAINING COUNCIL INVESTIGATION TRAINING L. HARRIS 295,00 179 VARIOUS PUCCI, NED PROF SERVICES/WELLNESS 480.00 180 1013205-422.26-01 RADIO SHACK MAINT SUPPLIES/BLDGS 20.99 181 VARIOUS RAY O'HERRON CO. MAINT SUPPLIES/EQPT 194.09 182 1010000-231.01-00 RECINOS CONCRETE REFUND DEPOSIT R8/912 CHRISTA CT 40.00 183 1012101-411.18-00 RED WING BRANDS OF AMERICA FD SAFETY SHOES 10,442.00 184 5013303-481.26.03 REGIONAL. TRUCK. EQUIPMENT..-.- -VEHICLE-MAINT SUP-- - --- -- _ - ---- -- - - 306.13 185 1013203-422.26.02 REX RADIATOR & WELDING CO., INC. MAINT SUPPLIES/EQPT 145.00 186 5013302-481.22-00 RICMAR INDUSTRIES OPER SUPPLIES 126.83 187 VARIOUS ROESCH FORD VEHICLE MAINT SUP 341.96 Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 11/18/2014 188 VENDOR 1012102-411.42-00 ROMEOVILLE FIRE ACADEMY FIRE TRAINING L. TITRE, J. RICHARDS 940.00 189 1010000331.01-00 ROOM, DAVID REFUND DEPOSIT RB/680 STANFORD CIR 500.00 190 VARIOUS ROSELLE ACE HARDWARE VEHICLE MAINT SUP 47.20 191 VARIOUS RUNGE PAPER COMPANY, INC. HOUSEHOLD SUPPLIES 221.89 192 VARIOUS RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 9,630.11 193 VARIOUS RUSSO'S POWER EQUIPMENT, INC. OPER SUPPLIES 1,332.65 194 1013202-422.56418 SAFEGUARD/RAM JACK OF ILLINOIS SIDEWALK SLAB JACKING 37,843.00 195 1010000-231.01-00 SANABRAIS, KEVIN REFUND DEPOSIT RB/533 WILLOW LN 500.00 196 2083103-421.61-02 SCHIAVO, EMIL BUSINESS EXPO PHOTOGRAPHY 162.50 197 VARIOUS SERVICE COMPONENTS, INC. VEHICLE MAINT SUP, OPER SUPPLIES 548.00 198 1011102-401.61-00 SEYFARTH SHAW ATTORNEYS LLC PROF SERV/LEGAL 27.625.50 199 1013203-422.22-00 SHEMIN LANDSCAPE SUPPLY COMPANY OPER SUPPLIES 20.72 200 1011705-407.61-00 SIERRA SYSTEMS INCORPORATED IT CONTRACTOR SERVICES 1,560.00 201 2101704-407,61-00 SIGNORELLA, RICHARD PROF SERIVIDEO PRODUCTION 525.00 202 1013201422.18-00 SNOW. DAVID UNIFORM$ SAFETY SHOES 150.00 203 5013304-481,22-00 SPECCO INDUSTRIES, INC. OPER SUPPLIES 122.50 204 VARIOUS SPRING ALIGN OF PALATINE, INC. VEHICLE MAINT SUP 48.90 205 1011705-40Z55-00 SPS VAR, LLC SERV AGREEMENT/HARDWARE 7,565.00 206 2064105-030.22-00 TT AUBIN NURSERY, INC. OPER SUPPLIES 15.000.00 207 1013202-422.26-02 STANDARD EQUIPMENT COMPANY MAINT SUPPLIESIEQPT 1,675.23 208 VARIOUS STEINER ELECTRIC CO. MAIM SUPPUES/BLDGS 6 EQPT, OPER SUPPLIES 666.28 209 1012202-412.42-00 STENCEL, MATTHEW DRIVER DETECTION TRAINING 127.44 210 VARIOUS SUBURBAN ACCENTS, INC. VEHICLE MAINT SUP 235.00 211 2083103-421.61-02 SUBURBAN EXPOSITION SERVICES MFG EXPO BOOTH SET-UP 9,825.00 212 1013202422.56-03 SUBURBAN TOWING 8 RECOVERY VEHICLE MAINT 150.00 213 VARIOUS SWALLOW CONSTRUCTION, INC. CULVERT IMROVEMENT-LIVELY, CULVERT IMPROVEMENT-BRUMMEL, WATER MAINT IMPROVEMENT 980,201.41 214 2083103-421.61-02 TASTY CATERING CORP MANUFACTURING EXPO 2014 4,559.00 215 1012208-412.69-00 TAURUS ENGRAVING ENGRAVING SERVICES 225.00 216 1013205-422.27.00 TEMPLE DISPLAY, LTD MISC SUPPLIES 863.00 217 VARIOUS I TERRACE SUPPLY COMPANY RENTALS, OPER SUPPLIES, MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP 467.92 218 1011105-401.61-00 THEODORE POLYGRAPH SERVICE, INC. PROF SERWrESTING 675.00 219 1013101-421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR INSPECTIONS 1,470.00 220 3010000-206.00.00 THORNE ELECTRIC, INC. FINAL RETAINAGE REFUND WESTERFIELD RD UPGRADE 24.698.70 221 1012102-411.42-00 TITRE, LUKE M ERDI DRIVE TRAINING 51.50 222 3013202-460,85-00 TRANSYSTEMS CORP HIGGINS OVERPASS PHASE III 1,321.08 223 1013205422.55-00 TYCO INTEGRATED SECURITY LLC SERV AGREEMENT/SECURITY 79.00 224 5013303481.26-02 UEMSI MAIM SUPPLIES/EQPT 271.44 225 VARIOUS UNDERWRITERS LABORATORIES, INC. EMERGENCY VEHICLES SERV 3,318.95 226 1013202.422.22-00 UNIQUE PAVING MATERIALS OPER SUPPLIES 126.58 227 1012207-412.42-00 UNIV OF ILLINOIS FIRE INVESTIGATION III TRAINING M. MARUSICH 800.00 228 1013202422.26-03 UNIVERSAL HYDRAULIC SVCS 8 SALES VEHICLE MAIM SUP 108.00 225) 1012201.412.31-00 UPS STORE 0703 POSTAGE 26.42 230 1013205-422.26.01 US PLUMBING & HEATING SUP CO MAINT SUPPLIES/BLDGS 67.40 231 5013303-481.22-00 USA BLUE BOOK OPER SUPPLIES 368.66 232 1010000-154.00-00 VARGHESE, GEORGE REFUND LOCAL FINE. -- - -_ ---. ----75.00-- - -- 233 1013101-421.61-00 VILLAGE -SEWER -& PLUMBING- - - PROPERTY MAINTENANCE 56 FOREST LN 285.00 234 VARIOUS VISION INTERNET PROVIDERS, INC. WEB HOSTING MONTHLY FEE, CMS PLATFORM UPGRADE 10,105.00 235 VARIOUS VISION SERVICE PLAN IL PREMIUMS NOV 14 6,107.10 Fully Reimburmble Partially Reimbumble Village of Elk Grove Accounts Payable Warrant 11/18/2014 1010000-231.01-00 VENDOR236 VOZZELLA, RALPH REFUND DEPOSIT R811242 BISCAYNE DR 500.00 237 5013704-481.22-00 VULCAN MATERIALS COMPANY OPER SUPPLIES 142.54 238 VARIOUS WAREHOUSE DIRECT OFFICE & MISC SUPPLIES 1.107.98 239 1012202-412.42-00 WEDEKIND, JUSTIN FEMA TRAINING 84.00 240 3013201-4 00.83-00 WELCH BROS INC LION DR. SPACE/SITE PREP 770.00 241 VARIOUS WENTWORTH TIRE-BENSENVILLE VEHICLE MAINT SUP, TIRE DISPOSAL FEES 3.557.46 242 3013202-4 00.85-00 WESTERN REMAC, INC. RESIDENTIAL GATEWAY SIGNS 31,256.10 243 1011801-408.55-00 WHITE WAY SIGN COMPANY SERV AGREEMENT/SIGNS 706.34 244 1011701-407.26-03 WICKSTROMAUTOMOTIVE VEHICLE MAINT SUP 153.21 245 1011102-4 11.61-00 WILLIAM J. PAYNE PROF SERV/RETAINER & LEGAL FEES OCT 14 2.266.95 246 5013304-481.85-04 WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS PROJECT 8,242,00 247 1012209-412.26.03 WOODSTOCK HARLEY-DAVIDSON VEHICLE MAINT SUP 342.28 248 10121O2-411,22-00 IWS CARLEY 8 CO.. OPER SUPPLIES 161.78 249 VARIOUS XEROX CORPORATION DALLAS,TX SERV AGREEMENT/COPIER 624.56 250 5013302-481.22-00 ZIEBELL WATER SVC PRODUCTS OPER SUPPLIES 6.00 2,371,474.74 Fully Reimbursable Partially Reimbursable 6 11/11/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Elk Grove Park District- AI Hattendorf Center 225 Elk Grove Boulevard BACKGROUND: We are in receipt of a request from John Walters, Elk Grove Park District Building Maintenance Crew Leader, seeking a waiver of permit fees in the amount of $40 for the installation of a sanitary sewer cleanout at the Al Hattendorf Center. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for governmental and other non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the November 18, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Trudan, Steve Pye, Mary Smalley, Sandy Jablonski, Maggie Roan, Matthew ATTACHMENTS: 1. EGV Park District Created/Initiated Approved Approved Approved New Page 1 of 1 Elk Grove Park District Board ofCommLssioners November 7, 2014. BobBiedke Tom Cooke Ms. Mary Pye Elk Grove Village B111 UMalley Engineering & Community Development Department 901 Wellington Avenue RalphSouder Elk Grove Village, IL 60007-3499 John WSIz RE: Pee Waiver Request —Permit application for sanitary sewer maintenance lvtike Brouman,. at Al I-Iattendorf Center and Ridge Ave (South) parking lot. Executive Director Dcar Ms. Pyc, The Elk Grove Village Engineering Department has reviewed and approved the plans for the above referenced project. Al Hattendorf Center sanitary sewer from the east side of the building needs repairs and maintenance. We will be adding a clean out outside the building. Back-ups into the building from the old sewer has caused multiple interruptions of programs and services and much damage. As in the past, the Elk Grove Park District respectfully requests the waiver of permit fees by the Elk Grove Village Engineering & Community Development Department. The schedule of work is to being November 12, 2014 and to complete the work by November 14, 2014 to coordinate with the center's many activities. The Park District appreciates your continued cooperation and support. Sincerely, �'�n Walters F.1kGrove Park I&trlct 499 Biesterfleld Road Elk Grove Park District - Elkcrovevillage,IL Building Maintenance Crew Leader boom Phone: 847-690-1190 Fax: 847 228J508 www.elkgmveparksorg G.ONEV 11/07/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees Elk Grove High School 500 W. Elk Grove Boulevard BACKGROUND: We are in receipt of a request from Ted Birren, Director of Operations for Township High School School District 214, seeking a waiver of permit fees in the amount of $16,155 for', the construction of a synthetic turf athletic field at Elk Grove High School. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for schools and other non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration the November 18, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Trudan, Steve Pye, Mary Smalley, Sandy Jablonski, Maggie Roan, Matthew ATTACHMENTS: 1. EGV High School Created/Initiated Approved Approved Approved Approved Final Approval Page 1 of 1 TOWNSHIP HIGH SCHOOL DISTRICT 214 RECOGM WO FOR O(CEU NCE BY THE UAMD STATES DETARTMEWOF &XX477ON December 2, 2013 Forest View Educational Centel 21215, aoebbest Road Arlington Heights, Illinois 60005-4205 Telephone (847) 718-7600 Fax (947) 718.7645 DreD.7vid R. Schuler Supesirstendent Village of Elk Grove 901 Wellington Avenue Elk Grove Village, IL 60007 SObiect: Synthetic Turf Athletic Field at Elk Grove High School To Whom It May Concern: As a governmental organization serving the public of Elk Grove Village, Township High School District 214 hereby requests a permit fee waiver from the Village of Elk Grove for the proposed construction of a synthetic turf athletic field at Elk Grove High School, 500 W. Elk Grove Boulevard. Ver�yTiuly-Yuu& .. Ted Birren Director of Operations TB:Js a Buffalo Grove High School Elk Grove High School Forest Mew Alternative School John Hersey High School.,�..`'.g Vanguard Sdrod Prospect High School?" Newcomer Center Rolling Meadows High School>:. Project Reclaim Wheeling High School', Young Adult Program as ''•�;'" Community Education November 4, 2014 Raymond R. Rummel Village Manager 0 901 Wellington Avenue Elk Grove Village, II 60007 A Dear Mr. Rummel: Subject: One -Time Community Outreach Sponsorship The Kenneth Young Center serves the Elk Grove community with a Kenneth variety of programs including: senior services, mental health services, youth prevention services, and workplace training programs ( please Young see attached overview). Center further our mission, KYC respectfully requests that the Mayor and Board Board of Trustees consider a one-time Community Outreach Sponsorship made payable in the amount of $7,500 to the Kenneth 1001 PchlWng Ibad Young Center. The $7,500 Community Outreach Sponsorship funds BkGrove village, IL shall be strictly utilized to provide services to residents of Elk Grove 600073217 Village only. (847) 524 W deaf relay.711 We appreciate the opportunity to continue our long-standing mission www.kennethyajng.org here in Elk Grove Village. Consideration of the Community Outreach Sponsorship program is likewise appreciated by those of us at the KYC as well as those we serve. Thank you in advance for your consideration. Sincerely, We help people feel good, doer Fran Geraci and find solutions Corporate & Business Relations Coordinator About Kenneth Young Center • Kenneth Young Center (KYC) is a Community Mental Health and Senior Services organization. • We provide Prevention, Intervention, Treatment, Referral and Follow -Up • for Seniors, Youth, Adults, Families, and Teens. • Our mission: Feeling Good, Doing Better, Finding Solutions • We touched the lives of over 28.500+ in FY14 • Served 4,150 Youth • Served 1,900 Adults • Served 8,450 Seniors • Served 12,000 more with referrals, senior outreach and educational programs. • 450+ Volunteers • Counseling • Crisis Intervention • Psychiatric Services • Vocational Services • Volunteer Support • Nursing Home Pre -Screening • Housekeeping Services • Caregiver Support • Case Management • Mentoring (Youth) • Positive Youth Education • Transitional Living Services • Meals on Wheels (Seniors) • Advocacy/Benefits Assistance • Elder Abuse Response • Volunteer Friendship Consider partnering with us through event sponsorships, volunteering, vocational services and special projects. • • Networking • Prominent Community members • Face to face marketing • Reach your target audience • Heighten brand awareness • Cross promote with media partners Thank you for your consideration. Sincerely, Fran Geraci Corporate & Business Relations Coordinator • Corporate personnel attendance • Foster good will • Endorse corporate citizenry • Tax deductible GpONEV Cf, ma. 10/23/2014 TO: Vito P. Sammarco, Director of Public Works FROM: Brian Southey, Management Analyst SUBJECT: EAB Tree Planting Contract- FY15 BACKGROUND: In March 2012, the Village adopted Ordinance No. 3291 amending a tree planting agreement with St Aubin Nursery of Kirkland, Illinois. The agreement provided for a tree planting cost of $130 per tree, a rate which is effective until 2016. Based on the trees that have been removed due to the infestation of the emerald ash borer, a total of 600 trees will be replanted through the end of the current fiscal year. I respectfully request a contract in the amount of $78,000 be issued to St Aubin Nursery for the 2014-2015 EAB tree replanting program. Sufficient funds for this contract are available in the Recycling Fund, account number 206-4104-430-6908. APPROVALS: Southey, Brian Created/Initiated Preissig, David Approved Sammarco, Vito Approved Tromp, Christine Approved Roan, Matthew Final Approval ATTACHMENTS: Page 1 of 1 11/06/2014 TO: Richard Mikel, Fire Chief FROM: Lance Harris, Battalion Chief, Administration/Operations SUBJECT: Removal and Replacement of Existing Station Alerting System at Fire Stations 8, 9, and 10 BACKGROUND: In April 2013, core equipment for a new station alerting system was installed in all Northwest Central Dispatch System (NWCDS) member fire stations. Station alerting systems send dispatch information and call notifications to on duty firefighters. The new system selected by NWCDS improves alerting reliability, provides redundancy, ensures that heart -saver pre -alert tones are initiated and complies with NFPA requirements for dual link technology. Additionally, the system is highly customizable once the core controller equipment is installed. The alerting equipment currently installed at Fire Stations 8, 9, and 10 are past their useful lives. Emergency calls being received over the system are often inaudible due to the poor audio quality. Multiple repair contractors have been unsuccessful in attempts to correct the problems. When the equipment fails, it requires NWCDS to contact the affected station via phone or through portable radios, causing a delay in response times. The Fire Department is seeking to remove and replace the existing station alerting system at the outlying stations with equipment that is compatible with the U.S. Digital Designs (USDD) core controller equipment that was installed last year per NWCDS requirements. USDD was chosen for their record of exceptional customer service support, as reported by current clients. Customer service is of the utmost importance to the Village as well, as we continue to build upon the core station alerting system and our communications infrastructure. Through NWCDS, USDD has submitted a proposal to the fire department for installation of an upgraded station alerting system that is 100% compatible with the core dispatch equipment. The proposal reflects identical equipment to that installed at Fire Station 7last Fall, which has been well received by all fire department staff. Funds for this purchase are included in the FY15 Capital Projects Fund budget. In addition, we are requesting to purchase optional equipment including LED message signs that will display call Pagel of 2 information. This optional equipment is being funded by the Foreign Fire Tax Fund. I recommend issuing a contract to U.S. Digital Designs of Tempe, Arizona in the amount of $89,672 to be funded as follows: Capital Projects Fund - $50,672 Foreign Fire Tax Fund - $39,000 Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Miarnowski, Catherine Harris, Lance Mikel, Rich Tromp, Christine Jablonski, Maggie Roan, Matthew ATTACHMENTS: Page 2 of 2 Created/Initiated Approved Approved Approved Approved Final Approval �yGQ,OVEV��� 10/30/2014 TO: Matthew Roan, Deputy Village Manager FROM: Ed May IT Director SUBJECT: Request to contract with Plante Moran for ERP Project Management Support BACKGROUND: This is to request Village Board approval to contract with Plante Moran of Southfield, MI in an amount not to exceed $146,640 for project management consulting services in the implementation of the Enterprise Resource Planning (ERP) software from Tyler Technologies and associated third -party vendors. In September, 2013 Plante Moran was selected as the Village's vendor of choice to provide consulting services in the identification and evaluation of replacement business information systems. This was based on the breadth and depth of their knowledge about ERP vendor offerings as well as their broad experience in assisting other communities with similar projects. Since that time Plante Moran worked closely with the Village's Executive Committee to gather and organize our requirements and then evaluate the results of the RFP responses. In addition they provided valuable assistance during the contract negotiation phase of the project and used their knowledge of the agreements reached by other communities to advise us of the terms and discounts we could reasonably expect. As a result we saved many thousands of dollars on the project and obtained terms of purchase that were far superior to what we would have been able to negotiate in their absence. This request is to leverage another service offered by Plante Moran and obtain their assistance with managing the ERP project implementation. According to Tyler's RFP response the role of their clients' Project Managers typically requires 1h a full-time equivalent (FTE) for the duration of the project. While the amount requested will only provide Plante Moran's assistance for 6 hours/week, given their experience with these type of projects we anticipate it will be adequate to supplement the efforts of the Village's internal project manager. To summarize, this is to request approval to contract with Plante Moran in an amount not Page 1 of 2 to exceed $146,640 for project management consulting services in the implementation of the ERP system from Tyler Technologies. Sufficient funds are budgeted and available in the Capital Replacement (50%) and Water & Sewer (50%) accounts for this purpose. Thank you for your attention to this issue. Please bring the matter before the Village Board at your earliest convenience. APPROVALS: May, Ed Roan, Matthew Tromp, Christine Jablonski, Maggie ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 QOVE Y 11/06/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Design Engineering Services for the Business Park Drainage Improvements- 2015 BACKGROUND: The 2012 Business Park Drainage Study identified various projects that were needed to improve the drainage system throughout the Business Park. The Village began implementing these improvements in 2013. A proposal was solicited to perform professional design engineering services for the 2015 drainage improvement program. These improvements are scheduled to begin in the spring of 2015 and continue into the early part of 2016 with a total estimated construction cost of $13.5 Million. The proposal from Civiltech Engineering, Inc. of Itasca, IL is to develop contract plans, specifications, and complete permitting tasks for the various improvements to the existing storm water ditches and culvert drainage systems. They have successfully completed design and field survey tasks for several Business Park drainage improvements along with providing design and construction engineering services for numerous ICRC projects. It is recommended that a professional design engineering service contract be executed with Civiltech Engineering, Inc. for the Business Park Drainage Improvements - 2015 in the amount of $863,492. Adequate funds are available in the 2013 GO Bond Series Account 501-3304-481.85-04. APPROVALS: Lovering, Brian Created/Initiated Sammarco, Vito Approved Tromp, Christine Approved Roan, Matthew Final Approval Page 1 of 1 Gp,OVEY/t� r 11/07/2014 TO: Matthew Roan, Deputy Village Manager FROM: Ed May, IT Director SUBJECT: Replacement ERP System BACKGROUND: This is to request Village Board approval to contract with Tyler Technologies of Yarmouth, ME in the amount not to exceed $935,000 for their Munis ERP (Enterprise Resource Planning) software and related services. While Tyler will serve as our prime contractor for the project, this figure also includes the costs associated with third -party software required to perform specialized functions associated with our employee scheduling and time tracking activities. The Village has been using Sungard's HTE business application software since 1990. Its applications are well integrated and, along with several custom enhancements, initially served us well. Over time, however, the system's inability to easily link to external databases and accommodate a more mobile and e-government world have made it difficult improve service to residents and increase employee productivity. With that in mind, on September 10, 2013 the Village Board authorized contracting with Plante Moran for consulting services to assist us with identifying and evaluating replacement business information systems. An internal committee including the Deputy Village Manager and the Finance, HR and I/T Directors was established to oversee the new system acquisition. Together with Plante Moran the committee gathered the Village requirements into an RFP which was distributed to twelve (12) vendors in February, 2014. Three (3) responses were received in March and the two vendor finalists were subsequently invited onsite to demonstrate their programs for three days each during May. Site visits to other local communities using the software were conducted during June and July with contract negotiations taking place from August -October. All these steps have lead us to making the recommendation above for approval to contract with to Tyler Technologies for the purchase and implementation of their Munis ERP software. Through this project the Village will improve customer service and increase employee productivity by enhancing its process efficiencies. In addition, the new system Pagel of 2 will reflect the most current technology and network services. Finally, it will easily link to third party applications for providing additional functionality not inherent in the base software. In terms of setting expectations it should be noted that a project of this magnitude will likely require 2-3 years to complete. In addition to simply replacing all our Sungard applications we will need to convert many years worth of historical data and train users on how to operate the all new programs. We will also be implementing new (as opposed to replacement) hardware and software for employee scheduling and time tracking as well as replacing a large portion of our (12 year old) document management system. To summarize, this is to request approval to contract with Tyler Technologies in an amount not to exceed $935,000 for their Munis Software as well as related implementation and data conversion services. Annual maintenance costs for the software will be waived the first year but total approximately $65,200 beginning in fiscal 2016. Funding to cover the installation services and software purchase is budgeted and available in the Capital Replacement (50%) and Water & Sewer (50%) Funds. Thank you for your attention to this issue. Please bring the matter before the Village Board at your earliest convenience. APPROVALS: May, Ed Tromp, Christine Jablonski, Maggie Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Scott Bernholdt, Deputy Director of Operations SUBJECT: Residential CIPP Sanitary Sewer Rehabilitation BACKGROUND: On Tuesday, November 4, 2014, the Village opened sealed bids for the Residential CIPP Sanitary Sewer Rehabilitation project. A total of seven (7) contractors obtained contract documents, with six (6) submitting bids on the project. Insiluform, Inc --------------------------------------------------- ,Terra Engineering & Construction Corporation �, $ 2,355,226.30� �, $ 2,495,590.00� (Visu-Sewer of Illinois - 11 $ 2,689,982.80' '---------------------------------------------------7 ,Michels Pipe Services ----------------- 11 $ 2,890,395.506. ;Hoerr Construction, Inc �; $ 3,192,164 10---------------------------------- ;Kenny Construction $ 3,583,091.50� 77,r - ;777----------------------------------- iEngineer's Estimate $ 3,125,088.00� The lowest responsive and responsible bid was received from Insituforn Inc., of Orland Park, IL in the amount of $ 2,355,226.30. The project includes the installation of 98,020 feet of CIPP Liner 8 inch, 10 inch, 12 inch, and 15 inch sanitary sewer mains, the cleaning and preparation and collateral work necessary to complete the project as shown on the plans and described in Specifications Contract Document PW-1415-13. This bid is approximately 24.6% below the Engineer's Estimate of Cost. The prices received are lower than the Village has ever received for Residential Cured In Place Pipe Rehabilitation. This is partly due to the volume and contiguous area that is being lined. A portion of the bid specification permits the Village to increase or decrease the quantities at the unit prices. The lowest responsive bidder contacted the Village and offered to perform additional work provided the areas were similar to the selections in the bid. the Village has identified a sanitary sewer basin that is similar to the bid. Insituforn Inc. has reviewed the proposed addition and has agreed to perform additional work at the unit prices bid. This addition will include the installation of approximately 32,360 feet CIPP Liner 8 inch, 10 inch, 12 inch, and 15 inch sanitary sewer mains, the cleaning and preparation and collateral work necessary to complete the project. This represents an increase of 33% in the amount of work to be completed, but only a 31 % in the cost. The proposed increase would remain under the engineer's estimate by 1.2% and a comparison of the effect of the increased quantities with the other bidders unit prices would not change the lowest responsive and responsible bidder. Insituform, Inc. has successfully completed CIPP Sanitary Sewer rehabilitation work for the Village and have the expertise to complete the project. I recommend awarding a contract to Insiluform, Inc. of Orland Park, IL for the Residential CIPP Sanitary Sewer Rehabilitation project in the amount of $ 3,087,373.30 from the Water & Sewer Fund. Adequate funds are available in the Water & Sewer Fund Account 501-3303481.8504. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. Pagel of 2 APPROVALS: Bernholdt, Scott Bernholdt, Scott Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Page 2 of 2 Created 2014 TAX LEVY DETERMINATION TO BE COLLECTED IN FY 2015A6 2014 2013 TAX RATE COMPARISON PROPOSED EXTENDED Change 'ESTIMATED FUND LEVY LEVY Amount % 2014 RATE 2013 RATE CHANGE GENERAL 6,612,600 6,567,000 45,600 0,69% 0.3913 0.3876 1.0% EMERGENCY MGT 0 103,000 (103,000) -100.00% 0.0000 0.0061 -100.0% DEBT SERVICE: 2007 ISSUE 1,069,527 1.048.250 21,277 2010 ISSUE -BAGS 609,273 604,557 4,716 2012 ISSUE 2,213,213 2,186,300 26,913 2013 ISSUE - 501 Fund 0 0 0 TOTAL DEBT SERVICE 3,892,014 3,839,107 52,907 1.38% 0.2303 0.2289 0.6% TOTAL VLG BRD DETERMINED 10,504.614 10,509,107 (4,493) -0.04% 0.6216 0.6226 -0.2% PENSIONS FIRE PENSION (A) 2.324,212 2,205,338 118,874 5.39% 0.1375 0.1302 5.6% POLICE PENSION (A) 1,999,800 1,983,028 16,772 0.85% 0.1183 0.1171 1.0% IMRF 964,348 932,796 31,552 3.38% 0.0571 0.0551 3.6% FICA 684,376 664,822 19,554 2.94% 0.0405 0.0392 3.3% TOTAL PENSIONS MANDATED, 5,972.736 5,785,984 186,752 3.23% 0.3534 0.3416 3.5% VILLAGE LEVY w/o DEBT 12,585,336 12,455,984 129,352 1.04% 0.7447 0.7353 1.3% LIBRARY LEVY 4,828,351 4,798,238 30,113 0.63% 0.3432 0.3402 0.9% TOTAL W/O DEBT SRVC for TRUTH IN TAXATION ACT 17,413,688 17,264,222 169,466 0.92% 1.0879 1.0755 1.2% TOTAL LEVY REQ'D 21,305,702 21,093,329 212,373 1.01 % 1.318 1.304 1.1% SUMMARY: VILLAGE LEVY 16,477,350 16,295,091 182,259 1.12% 0.975 0.964 1.1% LIBRARY LEVY 4,828,351 4,798,238 30113 0.63% 0.343 0.340 0.9% TOTAL LEVY REQ'D 21,306,702 21,093,329 212,373 1.01 % 1.318 1.304 1.1% 2,454,270 23,759,972 (A) INDEPENDENT ACTUARIES DETERMINED AMOUNTS House Residential Tax Bill: 2014 2013 Change Change VILLAGE $877.50 $867.78 1.1% $9.72 LIBRARY $308.88 $306.18 0.9% $2.70 TOTAL $1,186.38 $1,173.96 1.1% $12.42 10/31/2014 TO: Raymond R. Rummel, Village Manager FROM: josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Exemption BACKGROUND: The Law Offices of Liston and Tsantilis on behalf of their client DCT 2200 Arthur LLC(Applicant) is requesting a Cook County Class 6B Property Tax Exemption for property located at 2200 Arthur Street. The Applicant intends on purchasing the existing building and demolishing it in order to construct a new 112,862 square foot building. The subject property consists of an approximately 140,122 square foot building on an approximately 299,815 square foot site. The existing building is approximately forty-nine years old, vacant, and according to the Applicant is functionally obsolete. The Applicant plans on completing the new construction by the third quarter of 2015. The Applicant estimates that the total cost for construction will be $12 million. The applicant estimates that the new building when occupied by an industrial user will create fifty to one -hundred jobs. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site meets the eligibility requirements set forth by Cook County in the Class 66 Eligibility Bulletin as it involves new construction. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of Page 1 of 2 fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Upon approval, the Director of Business Development and Marketing will prepare a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. The Village Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, Josh Keegan, Judy Jablonski, Maggie Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Request for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 THE LAW OFFICES OF LISTON & TSANTILIS A PROFESSIONAL CORPORATION 33 NORTH LASALLE STREET. 2STn FLOOR CHICAGO. ILLINOIS 60602 BRIAN P. LISTON (312) 580-1594 PETE12 TSANTILIS (312) 004.3808 FACSIMILE (312) 580-1592 October 20, 2014 VIA FEDERAL EXPRESS Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request DCT 2200 Arthur LLC 2200 Arthur Avenue Elk Grove Village, Illinois 60007 PINs: 08-35-403-052 / -053 / -056 / -065 08-35-301-043 Dear Josh: DCT 2200 Arthur LLC (the "Applicant') purchased the above -referenced property in September 2014 and is requesting a Resolution supporting and consenting to a Class 6b Incentive for the subject property based on New Construction on the same. It plans to demolish the existing vacant building located thereon to construct a new 112,862 square foot building in its place. The Applicant plans to lease this new facility to an industrial user for warehousing, manufacturing and/or distribution. The subject property consists of an approximately 140,122 square foot building on an approximately 299,815 square foot site. The building is approximately 49 years old, vacant and suffering functional obsolescence. The Applicant intends to begin demolition of the old building in the coming months and complete construction of the approximately 112,862 square foot new building by mid-2015. The Applicant anticipates the total construction costs of the new building to be approximately $12,000,000, with the hard costs to be approximately $5,879,909. It expects to create approximately 140 construction jobs as a result of the development on the subject property. The Applicant expects that this site will bring approximately 50 to 100 employees; however, this is all contingent on the Applicant receiving a Class 6b Tax Incentive. Without a Class 6b in place on this property, the Applicant does not believe it will be able to successfully develop and lease the site because of the comparatively high taxes causing potential tenants to be forced to locate their operations either to the collar counties where the taxes are considerably lower or to another location within Cook County that either already has a Class 6b Incentive in place or that will grant them a new Class 6b Incentive. THE LAN OFFICF OF LISTON & TSANTILIS Josh Grodzin October 20, 2014 Page 2 The Applicant is eager to develop the property and lease the proposed new building to an industrial user. Therefore, please review this letter and the attached materials, which includes a $500.00 check representing the applicable filing fee, and place the Applicant on the next available Village Board of Trustees' agenda. Should you have any other questions or concerns, do not hesitate to contact me at (312) 580-1594. Regar Patrick Kilmer -Lipinski Encls. Petition Form for Class 6B Program For Office Use Only Address of Subject Property: Signed Affidavit To the Applicant: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents of this petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. Page lI 1 PETITION FOR COOK COUNTY CLASS 6B VILLAGE OF ELK GROVE VILLAGE We, the undersigned, being owners of record of the following described real estate, do hereby request that the following business and legally described real estate be granted a Cook County Class 6B Property Tax Abatement: Business: DCT2200Mhur LLc Address: 2200 Arthur Avenue, Elk Grove Wage, Illinois 60523 Permanent Real Estate Tax Index No. 08-35-403-052 / -053 t -056 / -065 & 08-35-301-043 Assessed Valuation 2014 $752,225 (last 3 years) 20 13 2012 $921,647 $716,982 . Attach Legal Description of Property Owners of Record: Print Name: Brian Roach 518 17th Street, Suite 800, (Address City, State) Phone: (630) 560-5014 Entail: broach@dctindustrial.com Business Applicant's Name: Print Name: Brian Roach DCT 2200 Arthur LLC Signature Oak Brook, IL 60523 Fax: Signature: Business/Corporation Name 518 17th Street, Suite 800, Oak Brook, IL 60523 (Address City, State) Phone: (630) 560-5014 broach@dctindustrial.com Fax: Page 12 CFO\® Disclosure of Ownership I. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: ❑ A Letter of Transmittal detailing the existing and intended use of the property, reason for Class 613, property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. ❑ Completion of the Class 6B Eligibility Checklist for the properly in question. ❑ Completion of the property tax analysis spreadsheet. ❑ Current property photographs and renderings of property/building modifications, if applicable. ❑ Proposed Site Plan, if applicable. If property is: ❑ Owned by the individual(s); i Title Tract Search, or r One copy of the latest recorded deed with affidavit ❑ Administered by a trust; r One certified copy of the trust agreement, trust deed and a list of beneficiaries * Has the property been, or is now, the subject of any other action by the Village? If YES, give details on a separate sheet of paper. Page13 VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 6B Property Tax Abatement The Village of Elk Grove prides itself on being a business friendly community. As such, the Village supports the use of the Cook County Class 6B Tax Abatement in cases where it is established that a tax disparity exists and is detrimental to tenancy and where the project presents a clear benefit to the community. The Village reserves the right to review applications and render its approval or disapproval based on the information provided. Adhering to all Village codes and ordinances with respect to building and landscaping alterations is required. Purthermore, proposed building and landscaping construction must follow the design guidelines promulgated in the Industrial / Commercial Revitalization Master Plan Update for 2011. Proposed enhancements should be in accordance with the attached Industrial Design Guidelines Packet. The purpose of the Cook County Class 613 Properly Tax Abatement Program is to stimulate the re - occupancy of vacated industrial buildings through a reduction in property taxes. Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. Under the program the assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is regularly assessed at 25% of fair market value in Cook County. I -INITIATION: The following procedures are necessary for a completed petition for Cook County Class 6B Property Tax Abatement consideration: A. Documents required: 1. Petition (attached) completed in full 2. Detailed Letter of Transmittal. 3. Completion of Class 6B Eligibility Checklist 4. Previous five (5) years of Property Tax Bill Payments. 5. Legal description of the property. 6. Photographs, both areial and land based, of the area for which the property tax exemption is requested. 7. Any additional supporting documents for the petition. Page14 B. Fees: Submit a check made payable to the Village of Elk Grove Village to meet the following: 1. $500.00: Filing Fee. Documents and fees are to be submitted to the Village Manager's Office, Attn: Director of Marketing & Business Development 901 Wellington, Elk Grove Village, Illinois 60007. II - REVIEW AND PROCESSING: Upon receipt of the petition for Cook County Class 6B Property Tax Abatement and fee, the Director of Business Development & Marketing will: A. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the for their action. Step "B" will be taken when all petition requirements have been fulfilled. Distribute petition and required. documents for departmental review and comment by Village Manager's Office, Community Development, Public Works, and Finance. Departments will submit written comments to Director of Business Development & Marketing. C. Department comments will be communicated to applicant for correction. D. When your application is determined to be complete by staff, the petition will be presented to the Mayor & Board of Trustees at the next regularly scheduled Village Board Meeting for consideration. E. Fully completed petitions will be reviewed by the Mayor & Board of Trustees to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the Applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt from the Village. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of approval and the Applicant can move ahead with their project at their own risk. F. The Village will maintain contact with the to ensure that the stated obligations have been met. G. Once the stated obligations have been met, Village staff will present a Resolution of Support to the Mayor & Board of Trustees at a regularly scheduled Village Board Meeting for consideration. Page12 III -FINAL ACTION: Upon their review, the Mayor and Board of Trustees at a Village Board Meeting will: A. Deny the request. B. Approve the request with or without modification. C. Adopt appropriate resolution. If Approved, the Applicant will receive a certified copy of the Village's Resolution in support of the Cook County Class 6B Property Tax Abatement. NOTE: While the Village will do its best to expedite the review and approval process, Applicants should allow at least 30 days for review by staff and consideration by the Mayor & Board of Trustees. Furthermore, additional time may be needed depending on the complexity of the development. Page13 VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 6B Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 6B Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 16 out of 16 points. Each item will receive I point for Yes and 0 points for No. Packet Item Yes No Letter of Transmittal t Name of the Applying Companyt Current and Proposed Location/Address of the Applicant t Proposed Use of the Propertyt Proof of Vacancy t Job Creation and Retention Data(excluding one-time construction jobs) t Total Project Cost of Proposed Improvements exclude landpurchase) t Proposed Detailed Construction Budget of Proposed Improvements t Proposed Landscape Budget and Plan t Total Square Footage of the Building t Current Color Photographs of the Buildingt Prior Five Years of Tax Historyt Breakdown of 'Faxes Paid Occupied With 6B v. Occupied Without 6B t Tax PIN t Legal Description t Letter from Applicant Explaining the Need for the Tax Abatement on Company Letterhead Application Fee of $500 t Total Points 17 Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abatement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include full-time and part-time. As well as any potential growth and time-firame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • How the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. Page14 Elk Grove Village Class 6B Property Tax Terms and Agreement The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY in accordance with the PLANS and in full compliance with all applicable codes, ordinances, rules, regulations, permits, and plans as outlined in Attachment A, imposed by the VILLAGE, and shall complete the WORK in a good and workmanlike manner or risk voiding this agreement. The WORK shalt include all building and landscaping alterations as proposed by the APPLICANT in exchange for the VILLAGE'S approval of a Cook County Class 6B Property Tax Abatement. The APPLICANT, will be issued a Letter of Receipt upon submission of a completed Elk Grove Village Class 6B Application Packet. This letter may be used to inform the Cook County Assessor's Office that,the Village of Elk Grove is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of final approval and the Applicant may move ahead with their project at their own risk. The Letter of Receipt will serve as official notice that the APPLICANT is eligible for the incentive however, final approval is not complete until there is an official resolution passed by the Village. The resolution will not be executed until such time all proposed work is complete. The APPLICANT has 365 days from taking ownership or tenancy to complete all proposed alternations and submit a full accounting of costs. If costs are not consistent with promises made in the original application, the APPLICANT may not be granted a final resolution of 63 approval. This AGREEMENT sets forth all the promises, inducements, agreements, conditions and undertaking between the APPLICANT and the VILLAGE relative to the subject matter thereof, and there are no promises, agreements, conditions or understandings, either oral or written, express or implied, between them, other than as herein set forth. No subsequent alteration, amendment, change or addition to this AGREEMENT shall be binding upon the PARTIES hereto unless authorized in accordance with the law and reduced in writing and signed by them. However, whenever under the provisions of this AGREEMENT any notice or consent of the VILLAGE or the APPLICANT is required, or the VILLAGE or the APPLICANT is required to agree or to take some action at the request of the other, such approval or such consent of such request shall be given for the VILLAGE, unless otherwise provided herein. In WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below: Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Signed: Name: Craig B. Johnson Title: Mayor Date: Attest: Judith M. Keegan, Village Clerk DCT 2200 Arthur LLC 518 17" Street, Suite 800 Oak Brook.IL4Q23 Signed: mil/ Name: Bri n Roach Title:Agent / Date: /0•Zd•�y' Page15 J��arr. rgri� Elk Grove Village Class 613 Property Tax Terms and Agreement Terms & Conditions Attachment A The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY as outlined below... The Applicant intends on purchasing the existing building at 2200 Arthur Ave. and demolishing it in order to construct a new 112,862 square foot building. . ._�.tr�=g-�-�b' Cam'=»c��+Esi7 �r's—..¢>��:'.:�•.eae��et�eo�•�v—___— � � Ri x R � 1 �� �,VI • � ! ! Ir a e 4 1 nY. 08-35-301=043-0000 08-35-403-052-0000 08-35-403=053-0000 08-35-403-056-0000 08-35-403=065-0000 P]Ns of the Subject Property 2200 Arthur Avenue 2200 Arthur Avenue 2200 Arthur Avenue 2200 Arthur Avenue 2200 Arthur Avenue Elk Grove I IL 1 60007 Elk Elk Grove Elk Grove Elk Grove Elk Grove Elk Grove 5-93 5-93 5-93 Site & Building Square Footage and Legal Description The property located at 2200 Arthur Avenue in Elk Grove Village, Illinois (PINs: 08-35- 301-043-0000, 08-35-403-052-0000, 08-35-403-053-0000, 08-35-403-056-0000 and 08-35-403- 065-0000) is approximately 299,815 square feet. Currently located thereon is a vacant 49 year old functionally -obsolete building that is approximately 140,122 square feet. DCT 2200 Arthur LI.0 plans to demolish said existing building and construct a new approximately 112,862 square foot building in its place. Attached hereto, please find the following: • Legal description. • Aerial. • Pictures of the current status of the property. LEGAL DESCRIPTION PARCELI: THE WEST 68,00 FEET OF LOT 82 AND ALL OF LOT 83 IN CENTEX INDUSTRIAL PARK UNIT 8. DEING A SUBDIVISION IN SECTION 35, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO T'HE PLAT THEREOF RECORDED JANUARY 22. 1963 AS DOCUMENT I8702453, IN COOK COUNTY, ILLINOIS. PARCEL 2: LOTS 100 AND 101 1N CENTEX INDUSTRIAL PARK UNIT 11, A SUBDIVISION IN SECTION 35, TOWNSHIP 41 NORTH, RANGE I I, EAST OF THE THIRD PRINCIPAL. MERIDIAN, ACCORDINING TO THE PLAT THEREOF RECORDED APRIL 29, 1963 AS DOCUMENT 1879201 S. IN COOK COUNTY, ILLINOIS. PARCEL3: LOT 207 IN CENTEX INDUSTRIAL PARK UNIT 104, BEING A SUBDIVISION IN SECTION 35, TOWNSHIP 41 NORTH. RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN- ACCORDING TO THE PLAT 'THEREOF RECORDED OCI'OBER 20. L965 AS DOCUMENT 19623057, IN COOK COUNTY, ILLINOIS. PARCEL4: THATPART OP THE SOUTH I/2 OF THE. SOUTHWEST 1/4 OF SECTION 35. TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL, MERIDIAN; AND THAT PART OF I,OT'K' IN CENTEX INDUSTRIAL. PARK, BEING A SUBDIVISION IN SAID SECI'ION 35, BOUNDED AND DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTCORNER OF LOT202 IN CENTEX INDUSTRIAL. PARK UNIT 18, BEING A SUBDIVISION IN SAID SECTION 35: 'THENCE NORTH ALONG THE EAST LINE OF LOT 202, 399.73 FEET TO THE NORTH LINE OF LOT 'K', AFORESAID; T}IENCE EAST ALONG SAID NORTH LINE OF LOT'K', 336.25 FEhf TO THE NORTHWEST CORNER OF LOT 207 IN CENTEX INDUSTRIAL PARK UNIT 104, BEING A SUBDIVISION IN SAID SECTION 35; THENCE, SOUTH ALONG THE WEST LINE OF SAID LOT 207, 399.62 FEET TO SOUTHWEST CORNER THEREOF; THENCE WEST ALONG THE NORTH LINE OF ARTHUR AVENUE, 336.35 FEET TO THE PLACE OF BEGINNING, IN COOK COUNTY, ILLINOIS; ALSO KNOWN AS LOT 210 IN CENTEX INDUSTRIAL PARK UNIT 107, BEING A SUBDIVISION IN SFCI'ION 35, TOWNSHIP 41 NORTH, RANGE 11, EASTOF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 5, 1966 AS DOCUMENT 19875746. IN COOK COUNTY, ILLINOIS. Address: 2200 Arlhur Avenue, Elk Grove Village, Illinois Uc-%�O"j PIN: 08-35-301-043-0000; 08-35-403.052.0000; 08-35.403-053-0000; 08-35403.056-0000; and 08-35-403.065.0000 HTL 00121882 2200 Arthur Avenue Elk Grove Village, Illinois (PINS: 08-35-301-043-0000, 08-35-403-052-0000, 08-35-403-053-0000) (08-35-403-056-0000 and 08-35-403-065-0000) 1 76A.Y ear, M W V I - .. 0�. . , .. 16 � A up, '.-Msess d Ii - -V M Itlp_i er.; - "T .. ax�Rate;, 2009 $1,869,980 25,00% $467,495 3.3701 5.909% $93,097 2010 $1,911,944 25.00% $477,986 3.3000 6.520% $102,843 2011 $1,911,944 25.00% $477,986 2.9706 7.428% $105,471 2012 $2,867,928 25.00% $716,982 2.8056 8.295% $166,859 2013 $3,686,588 25.00% $921,647 2.6621 9.696% $237,893 Estimated Taxes 9dM: 95,000,000 Puchase Press New Bulidinf; with Ham Coale of 95,979,9091 O% Vacancy No Clans Bb P.note not tM. bull urn Bass. m eggm WWRhmas clod• Wife, Rvahe Estimated Taxes vdM: $4.000,000 Purchase Price) No Now BulllfinS 100%Vacancy No Class 66 Estimated Taxes with: S OMM Purchase Prices Now Building with Had! Canada of SS,879,SO9s 0%Vacancy paBve Classs-80 c . nxxxsx s CON 1eMld111Ia03a - EwmaaunM W EMTxf ENMMggW."M Vei FY4MAwW PPPPw K- au:%esin LaM5a VAn da.ae� - .. ,n EwmaM T'' 398]9909 25% S3!69.9T1 $763052 32350103 25% S590026 598799W tat 10% S9B]991 S106021 S9819909 25% S2469977 576 052 523601W 25% 5590028 59079909 2nd 10% 5987991 $306021 588799W 25% 53469.977 S765052 SI3601W 25% 55900% S9079909 3m 10% 3907991 S306021 s9.879.909 25% $3 a689A f)69053 52.360103 25% $590,026 NS182 $ 58.879909 aln 10X 3957991 $306,021 $9.5)9.909 25% $2.460.977 S765052 $2.=..1W 25% S590026 $9879.W9 51hNn% S907991 $306021 39879909 25% 33 afi99]] 5765053 523801W 25% 5590028 39879909 Bth S981991 S306021 $9879." 25% Sta69977 S765052 33360103 25% M90026 39.8]8909 71h S907991 f306021 $9879909 1765052 523601W 25% S590026 f182755 S9878909 Son s96]991 Me 021 $9.5]9.9W $763053 szm.lW 25% S590 on $183753 5957990 So, $98799, 306021 398789W U24 S)69032 523601W 25% 5590026 $183155 590799W 10th $08)991 3 6021 595799W S)65052 33380.103 25% S590 on $182.753 39879909 llth S1a81985 Sa59031 S9s19909 $76503i S23601W 25% S590 on $182755 S9.078909 12th S1975982 $612042 Total Esamaldd Texas 1301910:30261 c' �' 39,180,629 i2,1113,080 Total EaUmaI"Tawe�201l Ia2028) S4,131,2113 Bolo 1,, The 2013 Enetlive Tax Rate (the 2013 tar his x the 2013 multiPlieq was increased by Ellis to accoum Iw a Possible increase in the Effective Tax Rate. Please note that the Easelive Tax Ralewas only increases onm, and does has account tm ercmasu Oer year in the Essc xc Tax Rate Vuouph toe year 2026. Note 2: OCT 230D xihm LLC Wrchased the subject PsoWy m Seetembv 2014 at a pwoM)e once of U.0M.OW. Note 3: OCT 2200 Mhur LLC Pare b construct anappr.x"inneN 112.122 scum. tom Woi, an lM subpq Popon, with constmetion had costs of approximately$5,879.90, Net- a: TM slows is beaed an IM immenou0n IMt the Chiss 6o Tex IncenWe for the suajecl Prepep will M granted in 3015. The above esanutaa ere Spec oad.. and MOu d b s baalaE as such. 10117ml. Page lei A Description of the Nature of the Project and the Intended Use of the Subject Property DCT 2200 Arthur LLC (the "Applicant') purchased the property located at 2200 Arthur Avenue in Elk Grove Village, Illinois (PfNs: 08-35-301-043-0000, 08-35-403-052-0000, 08-35- 403-053-0000, 08-35-403-056-0000 and 08-35-403-065-0000). It plans to demolish the existing building located thereon to construct a new 112,862 square foot building in its place. The Applicant plans to lease this new facility to an industrial user for warehousing, manufacturing, and/or distribution. The subject property consists of an approximately 140,122 square foot building on an approximately 299,815 square foot site. The building is approximately 49 years old, vacant and suffering functional obsolescence. The Applicant intends to begin demolition of the old building in the coming months and complete construction of the approximately 112,862 square foot new building by ntid-2015. The Applicant anticipates the total construction costs of the new building to be approximately $12,000,000, with the hard costs to be approximately $5,879,909. It expects to create approximately 140 construction jobs as a result of the development on the subject property. The Applicant expects the rehabilitation of the subject property to create approximately 140 construction jobs and approximately 50 to 100 full-time positions. The Applicant purchased the subject in September 2014 for a purchase price of $4,000,000. The costs regarding the purchase of the site and rehabilitation of the property are not yet finalized, but are estimated as follows: Site Purchase Cost: $4,000,000 Construction Hard Costs: $5,879,909 Total: $9,879,909 Please note that these rehabilitation costs could significantly vary for a variety of reasons depending on cosmetic improvements and market variances. Enclosed, please find the following documentation regarding the construction of the approximately 112,862 square foot building on the site: • Site Plan. • Conceptual Designs. • Construction Bid. CONCEPTUAL NEW FAGUTY FOR; 2200 ARTHUR AVE ELK GROVE VILLAGE. IL SITE AREA (16.88 AC.) 299,815 SF DETENTION TBO BUILDING AREA 112.862 S.F. PARKING CAR PARKING PROVIDED 100 STALLS CAR PARKING REQUIRED TBD STALLS DRIVE IN OVERHEAD DOORS 2 DOORS TOTAL EXTERIOR DOCKS 38DOCKS TOTAL TRAILER STALLS 40 CLEAR HEIGHT 32'-0' OPTION Al SITE PLAN T dl,DC:To_ _. --. — — - __. - — — - _._.. f HARRIS ARCHITECTS. INC. -. INDUSTRIAL J anm.wvn�s.ac.+w+e cov a.r aoa.ns s l �— i....w.---fie ....yA,. �n �' .r6tx i.,��. r.?r.`.'f ... .,MKa ">T✓.. � �3 .. :a..., a9�ro-� - z y ._>.:.-..N.'._. /.'Suir —. 'wli r.. '�et•ro 9 eY� 1 r t A� v �,; p� �a'- S♦ � .. '' y ..err 1 >. l \ 1 Information Regarding the Applicant DCT 2200 Arthur LLC (the "Applicant') purchased the property located at 2200 Arthur Avenue in Elk Grove Village, Illinois (PINs: 08-35-301-043-0000, 08-35-403-052-0000, 08-35- 403-053-0000, 08-35-403-056-0000 and 08-35-403-065-0000). It plans to demolish the existing building located thereon to construct a new 112,862 square foot building in its place. The Applicant plans to lease this new facility to an industrial user for warehousing, manufacturing and/or distribution. The Applicant expects the rehabilitation of the subject property to create approximately 140 construction jobs and approximately 50 to 100 full-time positions. The Applicant plans to allocate approximately 100 parking spaces for these employees. Ownershin Information Applicant: DCT 2200 Arthur LLC (the "Applicant') owns the property located at 2200 Arthur Avenue in Elk Grove Village, Illinois (PINS: 08-35-301-043-0000, 08-35- 403-052-0000, 08-35-403-053-0000, 08-35-403-056-0000 and 08-35-403-065: 0000). Ownership: DCT Industrial Operating Partnership LP (100%) 518 17°i Street, Suite 800 Denver, CO 80202 Occupant: The Applicant plans on leasing the subject property to an industrial user for warehousing, manufacturing and/or distribution. RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED_ AT 751 PRATT BOULEVARD, ELK GROVE VILLAGE ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 6B, even though it has been vacant and unused for less than 24 months, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality, the approval of the Board of Commissioners of Cook County is required to validate such shortened period of qualifying abandonment, and a resolution to that effect shall be included with the Class 6B eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 751 Pratt Boulevard, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Numbers 08- 34-307-004-0000, 08-34-307-006-0000 and 08-34-307-007-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 751 Pratt Boulevard, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Numbers 08-34-307-004-0000, 08-34-307-006-0000 and 08-34-307-007-0000, declared eligible for Class 6B special circumstances status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 72 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 43, A SUBDIVISION IN THE SOUTHWEST''/< OF SECTION 34 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. LOT 117 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 84, A SUBDIVISION IN THE SOUTHWEST %a OF SECTION 34 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. LOT 1181N CENTEX INDUSTRIAL PARK UNIT NUMBER 84 IN THE SOUTHWEST''/< OF SECTION 34 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Numbers 08- 34-307-004-000, 08-34-307-006-0000, 08-34-307-0107-0000. Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Installation of landscaping, sealcoat and restripe parking lot, remove and replace concrete walks, remove curb stops behind building and tree on east side of building. b. Bring loading dock on north end of building up to code. c. Install new fapade element and signage. d. Interior demolition and office renovation, install energy efficient warehouse lights, install floor drains and triple catch basins. e. Install warehouse exhaust and new electrical distribution. f. Fire and safety upgrades. Section 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: PASSED this day of_ APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk ( 7c, :6B7S I Pr:,u 3 ABSENT: 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 11/07/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Abatement for 751 Pratt Boulevard. BACKGROUND: The Law Offices of Sarnoff & Baccash, on behalf of VK 751 Pratt LLC (Applicant) is seeking a Cook County Class 6B Property Tax Exemption for 751 Pratt Boulevard. The Applicant intends on purchasing the building and leasing it to Cozzini Brothers Incorporated to use it for its operation consisting of corporate headquarters, light assembly, remanufacturing, warehousing, and distribution of industrial cutlery, slicers, and food processors. Cozzini currently leases approximately 31,921 square feet in DesPlaines. Due to business expansion Cozzini intends to relocate its entire workforce to Elk Grove Village bringing seventy- two full time jobs and two part time jobs to the area. Additionally, Cozzini plans to hire ten to twenty additional full time jobs within the first three years of operation. The subject property consists of an approximately 53,00 square foot building on an approximately 151,582 square foot site that has been 100%vacant since July of 2014 The Applicant has allotted approximately $700,000 to rehabilitate the building for their use. Planned improvements include: Update and install new landscaping $10,000; Sealcoat and restripe parking lot $10,000; Loading dock on north end of building brought up to code; Remove and replace both front concrete walks; Remove tree on east side of building causing concrete to buckle; Remove curb stops behind building; Install new facade element and signage (new entry canopy clad in aluminum, new entry & wing wall clad in aluminum, new backlit sign.) $30,000; Interior demolition $60,000; Install energy efficient warehouse lights $20,700; Renovate offices $256,500; Install 320linear feet of floor drains & triple catch basins $70,000; Install warehouse exhaust $10,000; Install new electrical distribution $45,000; Fire and safety upgrades $75,000; Clean up rear of building including tent removal and drainage ditch clean out. Pagel of 2 The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, josh Keegan, Judy Jablonski, Maggie Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Resolution 2. Request for a Cook County Class 6B Property Tax Exemption for 751 Pratt Boulevard Page 2 of 2 SARNOFF e BACCASH P R O P E R T Y T A X L A W October 27, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request VK 751 Pratt LLC 751 Pratt Blvd., Elk Grove Village, Illinois 60007 PINS: 08-34-307-004/-006/-007 Dear Josh: VK 751 Pratt LLC ("Applicant") is requesting a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and leasing the same to Cozzini Bros, Inc. to use the site for its own operations consisting of the light assembly, remanufacturing, warehousing and distribution of cutlery, slicers and food processors. In addition, because the property has been vacant for less than twenty-four (24) continuous months with a purchase for value, the Applicant will be seeking a Class 6b Incentive with special circumstances. Attached please find a brief narrative discussing the need for special circumstances The subject property consists of an approximately 151,582 square foot site with a roughly 53,000 square foot building that has been 100% vacant and unused since July, 2014. The property is in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $702,200 to immediately rehabilitate the subject property. Based on initial inspections, these improvements will be to update and install new landscaping, rehabilitate the parking lot, install a new facade, install new signage, install new interior lighting, install new offices, interior demolition, create a new drive in door, install new drains and a triple catch basin, install warehouse exhaust, install electric distribution and upgrade the fire protection as well as for other general maintenance. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 10 to 15 construction jobs. Cozzini Bros, Inc. currently leases an approximately 31,921 square foot facility located at 350 Howard Ave. in Des Plaines, Illinois, and because its business has been growing it needs to expand its operations as soon as possible. Cozzini Bros, Inc. plans to move its entire operation at 350 Howard Ave. to the subject property and bring approximately 74 (72 full-time and 2 part-time) of its current employees to the same. The subject property will serve as Cozzini Bros, Inc.'s corporate headquarters. In addition, Cozzini Bros, Inc. plans on adding approximately 10-20 employees (all full-time) within the first few years of operations at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. One N. LaSalle Street • Suite 1920 • Chicago • Illinois • 60602 Ph 312.782.8310 • Px 312.782.8636 SARNOF'F. BACCASH P R O P P, R T Y T A R 1. A W Josh Grodzin October 27, 2014 Page Two The Village of Elk Grove Village can also expect that Cozzini Bros, Inc. and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that Cozzini Bros, Inc. will attract business and various customers to the Village in the course of its operations. As the above indicates, there are various benefits the Village of Elk Grove Village will receive should the Applicant be granted the Class 6b Incentive. The Applicant is excited to move forward ;with the purchase, rehabilitation and occupation of the subject property. Additionally, Cozzini Bros, Inc. is excited to move to the Village of Elk Grove Village and continue to expand its operations at the subject property and be a strong community member for many years to come. However, the above, is all contingent on the Applicant receiving a Class 6b Incentive. Therefore, please review this letter and the following attached materials, and place the Applicant on the agenda for the next Village Board meeting on November 18, 2014: 1. Petition Form for Class 6B Program. 2. Legal description. 3. Affidavit attesting to the vacancy on the subject property. 4. Marketing brochure with an aerial. 5. Description and costs of the improvements to be made to the subject property. 6. Site Plan with landscaping. 7. Rendering showing the proposed new fagade, signage and landscaping. 8. List of the subject property's taxes for the past five years, including Cook County print- outs. 9. Estimated taxes on the subject property with and without the Class 6b Incentive and with 100% vacancy relief. 10. $500.00 filing fee. 8310. Should you have any other questions or concerns, do not hesitate to contact me at (312) 782- Sincerely, SARNOFF & BACCASH Zl_� Zachary A. Kafitz Encls. SARNOFF.BACCASH P R O P E R T Y T A L A W Special Circumstances VK 751 Pratt LLC ("Applicant") is requesting a Resolution in support and consent of a Class 6b Incentive on the property located 751 Pratt Blvd. in Elk Grove Village, Illinois (PIN: 08-34-307- 004/-006/-007) based on occupation of abandoned property that has been vacant for less than twenty- four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and leasing the same to Cozzini Bros, Inc. to use the site for its own operations consisting of the light assembly, remanufacturing,, warehousing and distribution of cutlery, slicers and food processors. The subject property consists of an approximately 151,582 square foot site with a roughly 53,000 square foot building that has been 100% vacant and unused since July, 2014. The property is in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $702,200 to immediately rehabilitate the subject property. Based on initial inspections, these improvements will be to update and install new landscaping, rehabilitate the parking lot, install a new facade, install new signage, install new interior lighting, install new offices, interior demolition, create a new drive in door, install new drains and a triple catch basin, install warehouse exhaust, install electric distribution and upgrade the fire protection as well as for other general maintenance. Further inspections of the subject property may require additional, improvements. This rehabilitation will create approximately 10 to 15 construction jobs. Cozzini Bros, Inc. currently leases an approximately 31,921 square foot facility located at 350 Howard Ave. in Des Plaines, Illinois, and because its business has been growing it needs to expand its operations as soon as possible. Cozzini Bros, Inc. plans to move its entire operation at 3S0 Howard Ave. to the subject property and bring approximately 74 (72 full-time and 2 part-time) of its current employees to the same. The subject property will serve as Cozzini Bros, Inc.'s corporate headquarters. In addition, Cozzini Bros, Inc. plans on adding approximately 10-20 employees (all full-time) within the first few years of operations at the subject property and will look to hire all qualified Village of Elk Grove Village residents for future hires. The Village of Elk Grove Village can also expect that Cozzini Bros, Inc. and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that Cozzini Bros, Inc. will attract business and various customers to the Village in the course of its operations. Based on our research and the additional costs that must be incurred to rehabilitate the building in order for this to be a successful endeavor, the Applicant must possess a Class 6b Incentive to complete the substantial rehabilitation thereof and to successfully operate the subject property. It is for these reasons that it is necessary to grant the Applicant a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. �w.0 � �ti .✓ Petition Form for Class 6B Program For Office Use Only Address of Subject Property: . Signed Affidavit Dated: To the Analicant: Anyone who intends to submit a request for a Cook County Class 6B Property Tax Abatement within the corporate limits of the Village of Elk Grove Village must first complete this petition in all its entirity. The contents of this petition are as follows: Petition Detailed Letter of Transmittal Property Tax Analysis Eligibility Checklist $500 Filing Fee Please read the entire form and complete every section as thoroughly as possible. If you have any questions, please call the Director of Business Development & Marketing at (847) 357-4007. Pager T PETITION FOR COOK COUNTY CLASS 611 VILLAGE OF ELK GROVE VILLAGE We, the undersigned, being owners of record of the following described real estate, do hereby request that the following business and legally described real estate be granted a Cook County Class 6B Property Tax Abatement: Business: VK 751 Pratt LLC Address: 751 Pratt Blvd., Elk Grove Vlllaae Illinols 60007 Permanent Real Estate Tax Index No. 08-34-307-004/-006/-007 Assessed Valuation 20 11 $544,018 (last 3years) 20L 12 1544,018 20 13 $511.877 • Attach Legal Description of Property Owners of Record: Print Name, Sipnature: (Address City, State) Phone: Email: Business Applicant's Name: Print Name: Matt Goode VK 751 Pratt LLC Business/Corporation Name Signature _ _.Ud/U r 500 Bryn Mawr. Suite 340 Rosemont Illinols 60018 (Address City, State) PhQ12L 847-32&4302 EMgil• mattg@ventureonereoom Page 12 Disclosure of Ownership 1. When submitting documentation required for the Cook County Class 6B Property Tax Abatement Program, the applicant is required to submit all required and supporting documentation for the application. The applicant is REQUIRED to submit the following information: ❑ A Letter of Transmittal detailing the existing and intended use of the property, reason for Class 6B, property alterations, pertinent business operational information, or any information of note that may be beneficial for staff and the Village Board. ❑ Completion of the Class 6B Eligibility Checklist for the property in question. ❑ Completion of the property tax analysis spreadsheet. ❑ Current property photographs and renderings of property/building modifications, if applicable. ❑ Proposed Site Plan, if applicable. If property is: ❑ Owned by the individuaU; > Title Tract Search, or > One copy of the latest recorded deed with affidavit ❑ Administered by a trust; > One certified copy of the trust agreement, trust deed and a list of beneficiaries " Has the property been, or is now, the subject of any other action by the Village? None that the Applicant If YES, give details on a separate sheet of paper. Is aware of at this time. Page 13 �prvr, VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 6B Property Tax Abatement The Village of Elk Grove prides itself on being a business friendly community. As such, the Village supports the use of the Cook County Class 6B Tax Abatement in cases where it is established that a tax disparity exists and is detrimental to tenancy and where the project presents a clear benefit to the community. The Village reserves the right to review applications and render its approval or disapproval based on the information provided. Adhering to all Village codes and ordinances with respect to building and landscaping alterations is required. Furthermore, proposed building and landscaping construction must follow the design guidelines promulgated in the Industrial / Commercial Revitalization Master Plan Update for 2011. Proposed enhancements should be in accordance with the attached Industrial Design Guidelines Packet. The purpose of the Cook County Class 6B Property Tax Abatement Program is to stimulate the re - occupancy of vacated industrial buildings through a reduction in property taxes. Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. Under the program the assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is regularly assessed at 25% of fair market value in Cook County. I - INITIATION: The following procedures are necessary for a completed petition for Cook County Class 6B Property Tax Abatement consideration: A. Documents required: 1. Petition (attached) completed in full. 2. Detailed Letter of Transmittal 3. Completion of Class 6B Eligibility Checklist 4. Previous live (5) years of Property Tax Bill Payments. S. Legal description of the property. 6. Photographs, both areial and land based, of the area for which the property tax exemption is requested. 7. Any additional supporting documents for the petition. Page 14 B. Fees: Submit a check made payable to the Village of Elk Grove Village to meet the following: 1. $500.00: Filing Fee. Documents and fees are to be submitted to the Village Manager's Office, Attn: Director of Marketing & Business Development 901 Wellington, Elk Grove Village, Illinois 60007. 11 - REVIEW AND PROCESSING: Upon receipt of the petition for Cook County Class 6B Property Tax Abatement and fee, the Director of Business Development & Marketing will: A. Examine the request for compliance with the above requirements for information, documents and fees. Incomplete inquires will be returned to the for their action. Step "B" will be taken when all petition requirements have been fulfilled. B. Distribute petition and required documents for departmental review and comment by Village Manager's Office, Community Development, Public Works, and Finance. Departments will submit written comments to Director of Business Development & Marketing. C. Department comments will be communicated to applicant for correction. D. When your application is determined to be complete by staff, the petition will be presented to the Mayor & Board of Trustees at the next regularly scheduled Village Board Meeting for consideration. E. Fully completed petitions will be reviewed by the Mayor & Board of Trustees to ensure that the project has a clear and demonstrated benefit to the community. If the project is deemed to have merit and the Applicant has demonstrated that the project could not occur without the assistance provided by the Cook County Class 6B Property Tax Abatement, then the Mayor & Board of Trustees will provide the applicant with a Letter of Receipt from the Village. This letter may be used to inform the Cook County Assessor's Office that Elk Grove Village is in receipt of the Applicant's request for a Cook County Class 611 Property Tax Abatement. The Letter of Receipt is not a guarantee of approval and the Applicant can move ahead with their project at their own risk. F. The Village will maintain contact with the to ensure that the stated obligations have been met. G. Once the stated obligations have been met, Village staff will present a Resolution of Support to the Mayor & Board of Trustees at a regularly scheduled Village Board Meeting for consideration. Page 12 III -FINAL ACTION: Upon their review, the Mayor and Board of Trustees at a Village Board Meeting will: A. Deny the request. B. Approve the request with or without modification. C. Adopt appropriate resolution. If Approved, the Applicant will receive a certified copy of the Village's Resolution in support of the Cook County Class 6B Property Tax Abatement. NOTE: While the Village will do its best to expedite the review and approval process, Applicants should allow at least 30 days for review by staff and consideration by the Mayor & Board of Trustees. Furthermore, additional time may be needed depending on the complexity of the development. Page 131 'all a"'f VILLAGE OF ELK GROVE VILLAGE, ILLINOIS Petition for Cook County Class 613 Property Tax Abatement Eligibility Checklist In order to be considered for the Cook County Class 6B Property Tax Abatement, the Eligibility Checklist must be completed. The initial application must score 16 out of 16 points. Each item will receive 1 point for Yes and 0 points for No. racaet item Letter of Transmittal Ye No Name of the A 1 ing Company Current and Pro sed Location/Address of the Applicant Pro osed Use of the Pro err Proof of Vacant: Job Creation and Retention Data(excluding one-time construction 'ohs Total Fro eel Cost of Pro osed im rovements exclude land purchase Pro osed Detailed Construction Budget of Pro osed Improvements Pro used Landsca a Budget and Plan Total S uare Foota a of the Buildin Current Color Phoio ra hs of the Building Prior Five Years of Tax History Breakdown of Taxes Paid Occupied With 6B v. Occu ied Without 6B Tax PIN Le 1 Descri tion Letter from Applicant Explaining the Need for the Tax Abatement on Company Letterhead A lication Fee of $500 Total Points /6 Below is a list of recommended items to be included in your Letter of Transmittal as part of the applicant submission: • Nature of the proposed operation. • Documentation detailing how long the building has been vacant. • Owner occupied or leased. • Justification explaining the need for the property tax abatement. • Note if retail sales take place at the proposed location. • Proposed number of employees, which should include full-time and part-time. As well as any potential growth and time -frame for filling those new positions. • Detailed breakdown of what needs to be done to the property to make it suitable for the proposed operation. • How the proposed improvements conform with the Village's Industrial/Commercial Revitalization Master Plan. • How the proposed improvements will increase the valuation of the property. • How the neighboring businesses with benefit from the proposed improvements. Page 14 Elk Grove Village Class 6B Property Tax Terms and Agreement The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY in accordance with the PLANS and in full compliance with all applicable codes, ordinances, rules, regulations, permits, and plans as outlined in Attachment A, imposed by the VILLAGE, and shall complete the WORK in a good and workmanlike manner or risk voiding this agreement. The WORK shall include all building and landscaping alterations as proposed by the APPLICANT in exchange for the VILLAGE'S approval of a Cook County Class 6B Property Tax Abatement. The APPLICANT, will be issued a Letter of Receipt upon submission of a completed Elk Grove Village Class 6B Application Packet. This letter may be used to inform the Cook County Assessor's Office that the Village of Elk Grove is in receipt of the Applicant's request for a Cook County Class 6B Property Tax Abatement. The Letter of Receipt is not a guarantee of final approval and the Applicant may move ahead with their project at their own risk. The Letter of Receipt will serve as official notice that the APPLICANT is eligible for the incentive; however, final approval is not complete until there is an official Resolution passed by the Village. The Resolution will not be executed until such time all proposed work is complete. The APPLICANT has 365 days from taking ownership or tenancy to complete all proposed alternations and submit a full accounting of costs. If costs are not consistent with promises made in the original application, the APPLICANT may not be granted a final resolution of 6B approval. This AGREEMENT sets forth all the promises, inducements, agreements, conditions and undertaking between the APPLICANT and the VILLAGE relative to the subject matter thereof, and there are no promises, agreements, conditions or understandings, either oral or written, expressed or implied, between them, other than as set forth herein. No subsequent alteration, amendment, change or addition to this AGREEMENT shall be binding upon the PARTIES hereto unless authorized in accordance with the law and reduced in writing and signed by them. However, whenever under the provisions of this AGREEMENT any notice or consent of the VILLAGE or the APPLICANT is required, or the VILLAGE or the APPLICANT is required to agree or to take some action at the request of the other, such approval or such consent of such request shall be given for the VILLAGE, unless otherwise provided herein. In WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below: Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Signed: Name: Craig B. Johnson Title: Mayor Date: Attest: Judith M. Keegan, Village Clerk Venture One Real Estate Name Title: Date: Elk Grove Village Class 6B Property Tax Terms and Agreement Terms & Conditions Attachment A The APPLICANT shall perform the WORK upon the SUBJECT PROPERTY as outlined below... Re aired Improvements Estimated Cost Update and install new landscaping including front entrance and parking lot screening $10,000 Sealcoat and stripe parking lot $10,000 Loading dock on north end of building brought up to code Remove and replace east concrete walk. Remove north/south concrete walk Remove tree on east side of building causing concrete to buckle Remove curb stops behind building Install new fagade element and signage (new entry canopy clad in aluminum, new entry & wing wall clad in aluminum, new backlit sign.) $30,000 Interior demolition $60,000 Install energy efficient warehouse lights $20,700 Renovate offices $256,500 Install 320 linear feet of floor drains & triple catch basins $70,000 Install warehouse exhaust $10,000 Install new electrical distribution $45,000 Fire and safety upgrades $75,000 Clean up rear of building including tent removal and drainage ditch clean out Replace east parking lot concrete apron Leval Description, Site and Building.Square Footage The total land area of the subject parcel located at 751 Pratt Blvd. in Elk Grove Village, Illinois (PINs: 08-34-307-0041-0061-007) is approximately151,582 square feet, and the total building area of the existing structure located thereon is approximately 53,000 square feet. Attached hereto please find a legal description of the subject property: AFFIDAVIT I, Kevin Segerson, if called to testify would attest to the following facts: 1. That I am the broker and landlord representative of General Farebox, Inc (GFI Genfare d/b/a SPX Genfare), that owns the property located at 751 Pratt Blvd. in Elk Grove Village, Illinois (PINS: 08-34-307-004/-006/-007) ("Subject Property"); 2. That the prior occupant of the Subject Property was General Farebox, Inc. 3. That as of July 29, 2014, General Farebox, Inc completely vacated the Subject Property. 4. That since July 29, 2014, the Subject Property and has been 100% vacant. Further Affiant Sayeth Not, evin Segerson Date: OFFICIAL SEAL jwiF PE4'iUSON 1F ILLINOIS S10N ExPIRES0115MMiMiS 751 Pratt Blvd., Elk Grove Village Illinois (PINs: 08-34-307-004/-006/-007) PLANNED IMPROVEMENTS Update and Install new landscaping Rehabilitate the parking lot Install a new fayade and install new signage Interior demolition Install energy efficient warehouse lights Renovate offices (including raising the ceiling height, new paint, new carpet, new doors, new lights, new tiles, and new plumbing fixtures) Create a new drive In door Install 320lineal feet of floor drains and triple catch basin Install a warehouse exhaust Install electric distribution Misc. fire protection and upgrades Design Contingency ESTIMATED COST $10,000 $10,000 $30,000 $60,000 $20,700 $256,500 $35,000 $70,000 $10,000 $45,000 $75,000 $30,000 $50,000 TOTAL $702,200 751 Pratt Boulevard Elk Grove Village, IL 60007 „uf wu¢fuuwx.xowufrxxxxexxweanrouemre mwx.xxemeeeeroriuw.uswaxmufxmxwsw.uewvxaww.xe vsxwnxwmxwewrevHwxnvmvriuurem¢orm eaufw �cwmio.¢. coocccrc ff aucx xocvwuu nrmnraumxuwoexaxuunmxnsieorarvr�af¢uucrrxu¢ay.wmncrw.wwmvne weecrro.uavuenrwcaaurowraw mx.v¢x.xm�.wm.uw,c.r�meoxxixx¢r.xe,xorcrtxixmf.wcnw was.xxcm.wcw.c[euac. - - - COZZINI VENTURE O N E Y Y.a I. V...T AT I:. LLC materials / notes: 1. newentrywropY-clad in aluminum 2. new entry & wing wall - dad in elununum metal panels 3. new backlit sign 4. additional upgraded Landscaping designhays. e. .. M6Y Nu m .xvu.ue pr¢IacC 11.14 dete:f0.21.10 - - - — - ra Vlalan:7 1 ■ O 751 Pratt Boulevard Elk Grove Village, IL 60007 wln.o zm.aune ie Yt uN( p.W'IfC ]Y. F�fCK•NI COZZINI VY.NTU N; ON Y. e}1. vnr• sitel building information �na.� zlsuroq Natwy.l..: �wt. :ynon ...IMOti tMAfIY b1tl t5LV16J InWly J44 1Cz4 EMNntlw. 1Cyn Yuq gyp® IL �pu o se p Gala �• • SPP me.ueo s.� desiV � K w vuvw rtwVVVi<.0 �;. X1.1 751 Pratt Blvd., Elk Grove Village Illinois (PINs: 08-34-307-004/-006/-007) Tax Year Taxes 2009 $105,693.10 2010 $117,050.90 2011 $120,040.90 2012 $126,606.30 2013 $132,124.20 751 Pratt Blvd.. Elk Grove'Villaue. III inois.(PINs:08-34-307-004/-006/-0071 Year Estimated Market Value Estimated Tax Rate Estimated Multiplier Estimated Tax Without The Class 6b Incentive Estimated Tatteal Square Foot Without The Class 6b Incentive - Estimated Tax With The Clash 61, Incentive Estimated Taxes/ Square Foot With The Class Sb Incentive Estimated Taxes With 100% Vacancy Relief Estimated Taxes/ Square Foot With 100%Vaeancy Relief Estimated Building Square Feet 2014 52.749.708: 9.696% 2.6621 41177A37 $335. $70,975 $134 $70.434 $133 53,000 2015 52.749.708 9.696%1 2.66111 3177,437 $3.35 570,975 $2.34 370.434 5133 53,000 2016• 53.299.650 9.696% 2.6621 3212,924 $4.02 $85.170 $1.61 $84,521 51.59 53.0D0 2017 $3.299.650 9.696% 2.6621 S212,924 $CO2 -$85,170 $1.62 584,821 51S9 53AW 2018 $3,299.650 9.696% 2.6621 S212,924 $4.02 S85070 $1.61 $84421 SL59 53,000 2019• 53,959,S8O 9.696% 2.6621 $255,509 54:82 3102,204 $193 $101.426 SL91 53.000 2020 153,90480 9.696% 2.6621 $255.509 54.62 $102204 $183 SIOIA25 51.91 S3AI10 2021 153,9S9,S80 9.696% 2,6621 5256;609 S482 $102204 $1.93 S101,425 '$1.91 53.000 2022• 154,751,49S 9.696% 2.6621 "W611 0.79 3122;644 ` ;$2.31 $121,710 $230 '.53,000 2023 J$4,7S1.495 9.696%1 24621 $306,611 $5.79 $122,644 52.31 $121,710 S2.30 '53,000 2024 $4,751,495 9.696% 2.6621 $306,611 - $5.79 $183,966 53A7 $121,710 $2.30 53,000 ment 16% Assessin year 11 2025• $5,701,795 9.6964 24621 SM.933 56.94 _ S294,346 _ $555 $146,052 $2.76 53,000 20%AssassmentIayear.l2 Totals $3,047,937 1 1 $1,427,6761 1 $1209,807 menote6 Reassessment year. Assumptions: 1. 2013 tax rate and 2013 multiplier. 2. Market value based on the Initial 2014 Cook County Aseeasees Office assessed valuation with IIM,200 of Improvements and increasing 20% per reassessment year. - - - -- 3. Teas based on-100%vacancy we based on the Initial2014 Cook County Assessor's assessed valuation with 90%of the building assessed value removed, and Increasing 20% par reasaesement year. 11/10/2014 TO: Ray Rummel, Village Manager FROM: Maggie Jablonski, Assistant Village Manager SUBJECT: TV6-W Third Amendment to Ground Lease Agreement BACKGROUND: This amendment would extend the Ground Lease Agreement for 1060 Oakton between TV6-W and the Village of Elk Grove an additional five (5), five-year (5) terms at the end of the term expiring December 31, 2021. The new final Ground Lease Agreement expiration date will be on December 31, 2046. The amendment would also permit TV6-W to sublease a portion of their existing lease area at 1060 Oakton to Verizon Wireless for the purpose of installing cellular equipment and building an equipment shelter. As part of the amendment, TV6-W would replace the chain link fence of the adjacent lease area of Sprint with a single board -on -board fence enclosing both the lease area of TV6-W' and the lease area of Sprint. The amendment would not necessitate the need for any additional ground space, excepting the enclosure of an additional 3' x 12' area between the existing Sprint lease area and the TV6-W lease area to create a single fenced enclosure. Equipment would not be installed into this space. As part of the amendment, TV6-W would pay an additional $925.00 per month in rent with a 4% annual escalator. In addition, for our consideration they will provide a one-time payment of $20,000. The only other change to the existing Ground Lease Agreement would be the addition of penalties should the tenant decide to terminate the agreement prior to the final ground lease agreement expiration date. All other terms and conditions of the ground lease remain intact, including the annual 4% rent escalator. APPROVALS: Page 1 of 2 Jablonski, Maggie Keegan, Judy Jablonski, Maggie Roan, Matthew ATTACHMENTS: 1. Resolution Created/Initiated Approved Approved Final Approval Page 2 of 2 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 61-96, RESOLUTION NO.6-09 AND RESOLUTION 60-09 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A THIRD AMENDMENT TO GROUND LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND TV6-W. LLC (1060 OAKTON STREET) NOW, THEREFORE BE 1T RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document entitled: THIRD AMENDMENT TO GROUND LEASE AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this_ day of 2014. APPROVED this _ day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk G round1..cacc3 amendlY6- W Site Name: 1060 Oakton Street -Elk Grove Fire Station Business Unit No. IL5263 THIRD AMENDMENT TO GROUND LEASE AGEEMENT This Third Amendment to Ground Lease Agreement is made this_ day of , 2014 and amends a certain Ground Lease Agreement dated December 10, 1996 as previously amended between Tower Assets Newco 11, LLC, a Delaware limited liability company, predecessor in interest to TV6-W, LLC, a Delaware limited liability corporation, ("Tenant') and the Village of Elk Grove Village ("Landlord"). RECITALS AT&T Wireless PCS and the Village entered into that certain Ground Lease Agreement dated December 10, 1996 (the "Ground Lease"), and Addendum dated December 10, 1996, First Amendment to Ground Lease Agreement dated January 27, 2009, and Second Amendment to Ground Lease Agreement dated November 10, 2009 for certain property located at 1060 Oakton Street, Elk Grove Village, Cook County Illinois (the "Leased Premises"). Tenant succeeded to the prior leasehold interests of Tower Assets Newco II, LLC, by virtue of a December 31, 2013 merger of Tower Assets Newco I1, LLC into Tower Assets Newco IX LLC, evidenced by a certificate of merger filed by Tenant, and thereafter Tower Assets Newco IX LLC assigned its interest in the Agreement to TV6-W, LLC, evidenced by that certain Assignment and Assumption of Ground Lease dated January 14, 2014. TV6-W, LLC and the Village wish to further amend the Ground Lease as previously amended to reflect the agreements set forth herein. NOW, THEREFORE, in consideration of the above and pursuant to the terms set forth under the Ground Lease, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: Renewal Terms. The Lease currently provides, in Section 2.2, that there is one (1) remaining lease renewal term of five (5) years following the current term. That Lease section is hereby amended to provide that the remaining term of the Lease be extended to six (6) additional lease renewal terms for a total of seven (7) lease renewal terms of five (5) years each. The final lease expiration date, if all renewal terms are exercised, will be December 31, 2046. 2. Sublease. Tenant may sublease a portion of the Premises to Verizon Wireless ("Second Subtenant') upon such terms and conditions as Tenant and Second Subtenant shall agree. Additional Rent. Tenant shall pay Landlord, in addition to the Rent required by the Agreement, the amount of Nine Hundred Twenty Five Dollars and No/100 ($925.00) per month ("Second Additional Rent') for the sublease of a portion of the Premises to Second Subtenant. Such increase shall be effective upon commencement of rent payments by Second Subtenant to Tenant ("Second Additional Rent Commencement Date") and the Second Additional Rent shall increase four percent (4%) per year on Site Name: 1060 Oakton Street —Elk Grove Fire Station Business Unit No. IL5263 November 1 of each subsequent year, beginning in 2015, and shall cease upon the earlier of (i) the termination of the Agreement, or (ii) Second Subtenant's cessation of operations and removal of all of its equipment from the Premises. 4. Equipment Shelter. Second Subtenant has proposed the construction of an equipment shelter with external dimensions of approximately 12' x 17'. The shelter shall be constructed to match inasmuch as is possible the material and color of the exterior of the Firehouse at 1060 Oakton. The shelter shall be located in the 21' x 18.5' lessee lease area as indicated in Exhibits A and B. 5. Section 2.4 Construction of Tenant's Building, which required Tenant to install a fence of one hundred twelve feet (112') in length, six foot (6') high in height, stained, board -on -board fence, is modified to require Tenant to remove and dispose of the existing chain link fencing compound adjacent to Premises, which currently encloses the lease area of Sprint, and install a matching six foot (6') high in height, stained, board -on -board fence to replace the chain link fence and create a single enclosure surrounding Tenant's lease area and the adjacent lease area of Sprint, to be located as indicated in Exhibit B. Tenant shall be responsible for contacting Splint for permission for this construction. 6. Capital Contribution. In consideration of Landlord's extension of the renewal terms and Landlord's approval of the sublease of a portion of the premises to Second Subtenant as set forth above, Tenant will pay to Landlord an additional one-time capital contribution in the amount of Twenty Thousand Dollars ($20,000.00) for the full execution of this Lease Amendment payable within thirty (30) days of the execution of this Lease Amendment. 7. The Agreement is further amended by adding a paragraph concerning a Right of First Refusal which shall read as follows: First Refusal for Wireless Competitors: If Landlord receives an offer from any person or entity that owns towers or other wireless telecommunications facilities (or is in the business of acquiring Landlord's interest in the Lease) to purchase fee title, an easement, a lease, a license, or any other interest in the Property, or Landlord's interest in the Lease, or an option for any of the foregoing, Landlord shall provide written notice to Tenant of said offer, and Tenant shall have a right of first refusal to acquire such interest on the same terms and conditions. If Landlord's notice covers portions of Landlord's parent parcel beyond the Property, Tenant may elect to acquire an interest in only the Property, and the consideration shall be pro -rated on an acreage basis. 8. Section 17.La regarding termination is amended as follows: a. At any time for any reason upon thirty days (30) written notice to Landlord and payment to Landlord a stated percentage of all remaining financial obligations calculated to the final expiration date of December 31, 2047 as follows: Site Name: 1060 Oakton Street —Elk Grove Fire Station Business Unit No. IL5263 1. 25% in the first lease renewal term 2. 20% in the second lease renewal term 3. 15% in the third lease renewal term 4. 10% in the fourth lease renewal term 5. 5% in the fifth lease renewal term 6. Payment of six (6) months rental in sixth renewal term. 9. Landlord represents and warrants that Landlord is duly authorized and has the full power, right and authority to enter into this Amendment and to perform all of its obligations under this Amendment. 10.Irrespective of whether the transaction contemplated by this Amendment is consummated, Landlord and Tenant each will pay its own out-of-pocket expenses. The parties have executed this Amendment as of the effective date. 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ME[IIW W.0 11M>. RIZWTDUO.D7.REMxV xWc I� V.EEie.EIE r- 11''U//sv� . L00. #269515 UAL SW iM0.o. EIXOROVE,ILWW7 SMEELEVATION ANT-1 L AGENDA REGULAR VILLAGE BOARD MEETING December 16, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Deacon Ted Czarnecki, Saint Julian Eymard Catholic Church) 3. APPROVAL OF MINUTES OF November 18, 2014 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: November 30, 2014 $1,084,034.23 December 16, 2014 $1,716,737.20 6. CONSENT AGENDA a. Consideration of request (attached) from WINGS, 1265 Oak -ton Street, to waive permit fees in the amount of $130 to construct an interior storage room and infill two (2) overhead doors. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) Consideration to award a professional services contract to Accela, Inc. of San Ramon, CA for software, programming and implementation of a Health Module for Accela Land Management and Accela Mobile Office, in an amount not to exceed $77,177.60 from the Capital Replacement Fund. (The Community Development Department went live with Accela's permit and inspection software in 2011. The original software design included building, engineering and enforcement modules. (The Department's long term technology plan includes the addition of a Health Module to provide Accela software functionality for the Village's Health Inspectors. This addition will enable the Department to operate under one cohesive permitting, inspection and enforcement software program, resulting in enhanced inspection scheduling, reporting and record keeping. Pagel of 8 (The proposal (attached) from Accela, Inc. includes programming, implementation, additional user license fees and additional annual maintenance. (Adequate funds are budgeted in the Capital Replacement Fund. (A report from the Director of Community Development, recommending approval, is attached.) c. Consideration to award a professional service contract to Gary R. Weber Associates, Inc. of Wheaton, IL for the design of the Village's proposed gateway signs in the amount of $79,351.60 from the Capital Projects Fund and the ICRC fund. (Gary R. Weber Associates, Inc. submitted a proposal to provide professional design services to include the site and sign design work for the residential gateway signs and the Village Identity Gateway Sign. (They will provide contract plans, specifications and permit coordination for the seven (7) locations. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a professional service contract to Civiltech Engineering of Itasca, IL for construction engineering on Lively Boulevard Project from Devon Avenue to Thorndale Avenue in the amount of $396,493 from the ICRC Account. (The Industrial/Commercial Revitalization Commission has authorized the implementation of the Lively Boulevard (Devon Avenue to Thorndale Avenue) improvement project. (Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction engineering services for this project. (The Village will be responsible for the payment of construction engineering costs and the State will reimburse the Village for 80% of the construction engineering costs. (A report from the Director of Public Works, recommending approval, is attached.) e. Consideration to concur with prior Village Board authorization and award a professional services contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate the 2015 Mid -Summer Classics Concert Series in an amount not to exceed $360,000, of which $50,000 will be reimbursed back to the Village by the Elk Grove Park District. (As in years past, the Elk Grove Park District will be co -sponsoring the event, "Unity Within The Community," and sharing in the overall contract expenses with the Village; As such, the Park District will be reimbursing the Village $50,000. (The concert series is funded by the 1 % Hotel/Motel Tax, Video Gaming revenue, Tobacco License fees, a $50,000 donation by the Elk Grove Park District, and sponsorship donations. (The seventh annual Mid -Summer Classics Concert Series will be held during the month of July, with concerts taking place on Saturday, July 4 as well as each Tuesday during the month.) f. Consideration to adopt Resolution No. 52-14 (attached) authorizing the Mayor and Village Clerk to execute an agreement between the Village of Elk Grove Village and the Suburban Bus Division (PACE) of the Regional Transportation Authority (Dial -a -Ride). Page 2 of 8 (Estimated expenses for the Dial -a -Ride program have increased by 8.67% compared to 2014. (This year's Local Share Agreement includes a $3,381 reduction in the maximum Pace contribution compared to 2014, for a maximum Pace contribution of $97,500 in 2015. (Aside from the decrease in the Pace Contribution, the terms of this year's Agreement have not been significantly modified in comparison to previous years.) g. Consideration to adopt Resolution No. 53-14 (attached) authorizing the Mayor and Village Clerk to execute the Reciprocal Agreement on Exchange of Information and Attachment "A" between the Village of Elk Grove Village and the Illinois Department of Revenue. (The attached Agreement and Attachment "A" update the original agreement which was authorized on February 25, 1992. (The current agreement expires on December 31, 2014. (No significant changes have been made to the agreement other than Item 7 on the attachment indicating "any person who divulges confidential taxpayer information ... is guilty of Class B misdemeanor with a fine not to exceed $7,500.) h. Consideration to adopt Resolution No. 54-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 801 Lunt Avenue. (The Law Offices of Rock Fusco & Connelly, LLC, on behalf of Horizon Front Line Transportation (Applicant) is seeking a Cook County Class 6B Property Tax Exemption for 801 Lunt Avenue. (The Applicant intends on purchasing the building and utilizing it for their logistics operation. The Applicant is currently located in Wood Dale and would be relocating their entire operation to Elk Grove bringing forty-five jobs. (The subject property consists of an approximately 41,600 square foot building that has been 100% vacant since August of 2013. (Prologis, the current owner of the building has spent approximately $1 10,000 over the last several years to maintain the building in good condition. In addition, the Applicant, has allotted an additional approximately $114,425 to improve the building for their use. (Planned improvements include the removal and replacement of the concrete apron on east side of parking lot entrance and installation of a new concrete apron with curb per Village code requirements; removal and replacement of the concrete apron on west side of truck loading entrance and installation of a new concrete apron with curb per Village code requirements; removal of the over growth of weeds and bushes in rear of building encroaching on drainage ditch; installation of a new monument sign; installation of a new metal canopy over main entrance; installation of a new fagade window and two new office windows; removal of all outdated landscaping and planting of new landscaping and ornamental trees per submitted elevation landscaping plan; installation of new metal beige paneling over existing aggregate of the office area per submitted elevation plan; and updated paint scheme per submitted elevation plan. (The goal of Class 6B is to attract new industry, stimulate expansion and retention of Page 3 of 8 existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending issuing a Letter of Receipt, is attached.) i. Consideration to adopt Resolution No. 55-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 751 Pratt Boulevard. (The Law Offices of Sarnoff & Baccash, on behalf of VK 751 Pratt LLC (Applicant), is seeking a Cook County Class 6B Property Tax Exemption for 751 Pratt Boulevard. (The subject property consists of an approximately 53,000 square foot building that has been 100% vacant since July of 2014. (The Applicant will be allotting approximately $700,000 to rehabilitate the building. (Planned improvements include: install new fagade element and signage (new entry canopy clad in aluminum, new entry & wing wall clad in aluminum, new backlit sign); new landscaping; sealcoat and restripe parking lot, replacement of front concrete walks; remove tree on east side of building causing concrete to buckle; remove debris behind building; interior demolition and renovation; installation of energy efficient lighting. (In addition, application will be conducting environmental remediation on the site. (Application will also remove the existing on -street loading docks and reconstruct new on - site loading docks should they secure a distribution and/or warehouse user. Should application secure manufacturing operation, the existing on -street loading dock will remain in place. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as.it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. (The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending issuing a Letter of Receipt, is attached.) j. Consideration to adopt Resolution No. 56-14 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,242,000 from the Motor Fuel Tax Funds (MFT) for the 2015 Street Maintenance Program. Page 4 of 8 k. Consideration to adopt Resolution No. 57-14 authorizing the Mayor to execute a Joint Agreement between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village and appropriate funds for construction engineering, construction match and non -participating construction costs for the Lively Boulevard (Devon Avenue to Thorndale Avenue) Project. (Attached is a copy of the Joint Agreement for the Lively Boulevard (Devon Avenue to Thorndale Avenue) project to be executed by and between the Illinois Department of Transportation ([DOT) and the Village of Elk Grove Village. (The Agreement provides funding for construction and construction engineering for the proposed roadway reconstruction project. (The total estimated construction and construction engineering cost for the project is $3,508,481. (A resolution appropriating funds for the full construction engineering, the 20 percent construction match and all non -participating construction costs ($1,037,113 total) must be adopted by the Village as a function of the execution of this Agreement. (A report from the Director of Public Works, recommending approval, is attached.) I. Consideration to adopt Resolution No. 58-14 (attached) authorizing the adoption of the Cook County Multi -Jurisdictional Hazard Mitigation Plan. (The Village has completed and submitted its local annex to the Cook County Multi - jurisdictional Hazard Mitigation Plan. Approval of this plan is required for the Village to be eligible for grant opportunities that help protect the community from natural disasters, or assist the Village after a natural disaster occurs in the event that a Presidential Declaration has not been made. (A report from the Fire Chief, recommending approval, is attached.) m. Consideration to adopt Resolution No. 59-14 (attached) authorizing the Mayor to execute a Memorandum of Understanding between the County of Cook and Jurisdiction Village of Elk Grove Village. (This Memorandum of Understanding outlines how Elk Grove Village can request and receive emergency equipment from the Cook County Department of Homeland Security and Emergency Management and describes each party's responsibilities and liabilities for said equipment. (A report from the Fire Chief, recommending approval, is attached.) n. Consideration to adopt Resolution No. 60-14 (attached) authorizing the Mayor to execute a Memorandum of Understanding between the American Red Cross and the Village of Elk Grove Village. (This Memorandum of Understanding outlines a "broad framework" for cooperation between the Village and the American Red Cross in preparing for and responding to disaster situations at all levels and assisting emergency response efforts, when necessary. (It also addresses cooperation between the parties to provide assistance and support services to victims of major emergencies or disasters as well as emergency responders, and to coordinate emergency preparedness activities where practical and beneficial. Page 5 of 8 (A report from the Fire Chief, recommending approval, is attached.) o. Consideration to adopt Ordinance No. 3399 (attached) authorizing the Mayor and Village Clerk to execute an Addendum to the Mutual Aid Box Alarm System Agreement. (This contract Addendum is required of all participating MABAS Departments and Districts to bring MABAS member agencies into compliance with the FEMA Recovery Policy (RP5923.6) reference reimbursement claims for disaster mobilization associated with federal requirements of the Stafford Act. (The documents are designed to establish guidelines for reimbursement associated with mutual aid assistance rendered to significant incidents, those being greater than eight hours in duration. (It is not the intent to begin the practice of charging for daily mutual aid assistance for routine incidents. (A report from the Fire Chief, recommending approval, is attached.) p. Consideration of the following: To adopt Ordinance No. 3400 (attached) authorizing the Levy and Collection of Taxes for the Corporate and Municipal purposes of the Village of Elk Grove Village for the Fiscal Year beginning May 1, 2015 and ending April 30, 2016;' To adopt Ordinance 3401 (attached) abating a portion of the 2014 Property Taxes Levied for certain taxable General Obligation Bonds, Series 2010, of the Village of Elk Grove Village; and To adopt Ordinance 3402 (attached) abating a portion of the 2014 Property Taxes Levied for certain taxable General Obligation Bonds, Series 2013, of the Village of Elk Grove Village. (This will be the eighth consecutive year that the Village Board is holding the line on property taxes. (The Library request is up $30,1 13 or .63% from last year. (The 2014 Property Tax Ordinance is in the amount $23,759,972 including the Elk Grove Library. Ordinances abating $2,454,720 are included, thus reducing the net levy to $21,305,702. (The Tax Levy Ordinance must be approved by the Mayor & Board of Trustees and filed by the Village Clerk with the County Clerks of Cook and DuPage Counties on or before the last Tuesday in December in accordance with State Statutes.) q. Consideration to adopt Ordinance No. 3403 (attached) amending the Position Classification and Salary Plan of the Village Code of the Village of Elk Grove Village, 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner Page 6 of 8 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14.1NDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. AIRPORT UPDATE 22. PLAN COMMISSION - Village Manager Rummel a. PC Docket 14-4 -Public Hearing to consider a petition for a Special Use Permit to permit the operation of an automotive repair shop in an I -I Industrial Zoning District on property located at 101 Kelly Street, Unit B. (PH 12-10-2014) 23. ZONING BOARD OF APPEALS - Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS Page 7 of 8 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8 Village of Elk Grove Accounts Payable Month -End Warrant 11/30/2014 1 VARIOUS VENDOR NAME ACCURATE TANK TECHNOLOGIES DESCRIPTIONS TANK MONITOR RPLC DESC 2 AMOUNT 13,939.00 2 VARIOUS BENISTAR/HARTFORD-6795 PREMIUM DEC 14 16,885.39 3 1012203-412.69-00 BILL'S VILLAGE MARATHON TOWING SERVICES 125.00 4 VARIOUS BLUE CROSS BLUE SHIELD OF IL PPO CLAIMS OCT 14 515,142.55 5 1012209412.42-00 CALLAGHAN, WILLIAM IATAI CONFERENCE 92.13 6 1011101-401.69-00 COMCAST CABLE SECURITY MONITORING SERV 39.95 7 VARIOUS CURRIE MOTORS FORD F-250 PICKUP TRUCKS 83,328.00 8 VARIOUS FORT DEARBORN LIFE INSURANCE CO LIFE INSURANCE PREMIUM NOV 14 8.485.89 9 VARIOUS HMO ILLINOIS INC MEDICAL PREMIUMS DEC 14 122,355.00 10 1013201-422.11-17 IL DEPT. OF EMPLOYMENT SECURITY PROF SERV/BENEFITS THIRD QTR. 2014 284.50 11 VARIOUS JPMORGAN CHASE/PROCUREMENT CARD PROC CARD/SEE ATTACHED 53,074.78 12 1011601-406.61-00 KOZIOL REPORTING SERVICE PERSONNEL MATTER 1.535.00 13 1010000-223.13-00 METROPOLITAN LIFE INSURANCE CO. PREMIUM OCT 14 291.32 14 1011101401.69-04 MURRAY WEINER D/B/A ENTERTAINMENT 2015 SUMMER CONCERTS 180.000.00 15 1012201.412.69-00 NOTARY PUBLIC ASSOC. NOTARY PUBLIC FEE CMDR. OLSEN 49.00 16 5010000-110.02-00 OFF THE TOP HAIR SALON CREDIT BALANCE REFUND 1,379.63 W 1010000-359.00-00 OZINGA READY MIX BOND REFUND 2.319.00 18 1010000-121.04.00 PITNEY BOWES POSTAGE BY PHONE POSTAGE REFILL METER #1360957 3,000.00 19 2083103421.81-00 PLD ELK GROVE VILLAGE, LLC, LAND ACQUISITION 1100 KIRK STREET, 1101- 1111 KIRK, 2700 LIVELY BLVD. 11,200.00 20 1011803-408.31-00 POSTMASTER CAROL STREAM PI-1740 POSTAGE 6,000.00 21 VARIOUS SCHINDLER ELEVATOR CORP CONTRACT MAINT/ELEVATORS 3.388.91 22 VARIOUS SYMETRA PREMIUMS NOV 14 60,011.20 23 VARIOUS WAREHOUSE DIRECT HOUSEHOLD, MISC 8 OFFICE SUPPLIES 907.91 24 VARIOUS WICKSTROM AUTOMOTIVE VEHICLE MAINT SUP 200.07 1,084,034.23 Fully Reimbursable Partially Reimbursable VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 101512014 through 1110412014 (Oct 2014) ACCOUNTS PAYABLE 4946 GOVERNMENT FINANCE 8699 CNIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 135.00 COMCASTCHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 170.82 COMCASTCHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 157.85 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 2.510.02 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 20.42 PIRTEK OHARE 5085 INDUSTRIAL SUPPLIES 129.26 PIRTEK OHARE 5085 INDUSTRIAL SUPPLIES 88.95 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 110.70 VZWRLSS'APOCC VISE 4814 TELECOMMUNICATION SERVICE 786.59 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 134.34 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 490.72 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 9T85 RED CAFFEINE INC INV 1 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 16,720.00 FEMA FLOOD PREMIUM 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 8.462.00 VZWRLSS'APOCC VISB 4814 TELECOMMUNICATION SERVICE 1.719.56 D AND B AUTO GLASS, IN 7531 AUTOMOTIVE BODY REPAIR SHOPS 195.00 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 202.20 USA MOBILITY WIRELE 4812 TELECOMMUNICATIONS EQUIPMENT 23.93 $32.153.21 CATHERINE MIARNOWSKI 7145 PAYPAL'ILLINOISSOC 8220 COLLEGES, UNIVERSITIES, PROFESSIONAL SCHOOLS 50.00 ZAP'ZAPPOSGOM 5661 SHOE STORES 109.95 KELLYCO 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 154.52 AMAZON MKTPLACE PMTS 5942 BOOK STORES 17.96 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 37.77 AED SUPERSTORE 5047 MEDICAL DENTAL SUPPLIES 36.99 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 130.03 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 151.12 AMAZON.COM 5942 BOOK STORES 151.67 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 353.35 AMAZON MKTPLACE PMTS 5942 BOOK STORES 112.00 SUN TIMES CIRC 5958 CONTINUITY/SUBSCRIPTION MERCHANT 208.00 AMZ'WEBSTAURANTSTORE C 7399 BUSINESS SERVICES (NOT ELSEWHERE CLASSIFIED) 148.90 COMCAST CHICAGO 4899 CABLE AND OTHER PAY TELEVISION SERVICES 159.59 AMAZON MKTPLACE PMTS 5942 BOOK STORES 23.90 $1,845.75 DEBBIEWEBER 9046 EMT LICENSE RENEWAL 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 21.75 PARAMEDIC INITIAL LIC. 9399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 61.75 BIG SAMMYS HOT DOGS 5812 EATING PLACES, RESTAURANTS 29.96 FISDAP 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA P (80.00) FISDAP 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA P 80.00 FISDAP 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA P 80.00 FISDAP 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA P 80.00 FISDAP 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA P 80.00 $353.46 DONNA MOWERS 6160 TOTALLY CHOCOLATE 5499 MISCELLANEOUS FOOD STORES 232A8 $232.48 ED MAY - - 7704 PROKIM CORP. 8299 - SCHOOLS AND EDUCATIONAL SERVICES -- --512100- MOUSER ELECTRONICS DIS 5005 ELECTRICAL PARTS AND EQUIPMENT 199.41 BROOKS INTERNET SOFTWA 5964 CATALOG MERCHANT 104.98 PRODATA COMPUTER SERVI 5734 COMPUTER SOFTWARE STORES 495.00 $1,311.39 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 1015/2014 01rou90 11104/2014 (Oct 2014) ENGINEERING DEPARTMENT 9450 INTL CODE COUNCIL INC 8999 PROFESSIONAL SERVICES 125.00 SKILLPATH SEMINARS MAI 8299 SCHOOLS AND EDUCATIONAL SERVICES 108.90 AMAZON MKTPLACE PMTS 5942 BOOK STORES (43.96) WOOD DALE VEHICLE ACCT 7523 AUTOMOBILE PARKING LOTS AND GARAGES 1.50 METRA UNION STATION 4111 LOCAUSUBURBAN COMMUTER PASSANGER TRANSPORTATION 4.75 CURB 4121 TAXICABSILIMOUSINES 5.85 CHICAGO ELITE 1 4121 TAXICABSILIMOUSINES 5.85 AMAZON MKTPLACE PMTS 5942 BOOKSTORES 43.96 HOLIDAY INNS 3501 HOLIDAY INN EXPRESS 266.56 $516.41 JOSHUA M. GROOZIN 3637 REDDY SERVICE 2741 MISCELLANEOUS PUBLISHING AND PRINTING 192.75 REDDY SERVICE 2741 MISCELLANEOUS PUBLISHING AND PRINTING 750.98 FASTSIGNS OF ELK GROVE 5099 DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 111.76 A&H LITHOPRINT SW2 MISCELLANEOUS PUBLISHING AND PRINTING 1,350.00 INFUSIONSOFT 7392 DIRECT MARKETING 199.00 A&H LITHOPRINT 5942 MISCELLANEOUS PUBLISHING AND PRINTING 1.235.00 REDDY SERVICE 2741 MISCELLANEOUS PUBLISHING AND PRINTING 224.53 $4,064.02 JUDY KEEGAN 4162 GFS MKTPLC #1913 5411 GROCERY STORES, SUPERMARKETS 10.89 DICK'S CLOTHING&SPORT 5655 SPORTS APPAREL, RIDING APPAREL STORES 108.70 METRA ITASCA 4111 LOCALISUBURBAN COMMUTER PASSANGER TRANSPORTATION 10.50 MICHAELS STORES 9176 5970 ARTISTS SUPPLY AND CRAFT SHOPS (20.19) $109.90 LANCE HARRIS 5541 WEBER STEPHEN PRODUCTS 5722 HOUSEHOLD APPLIANCE STORES 44.67 $44.67 LORRIE MURPHY 0611 JEWEL 03220 5411 GROCERY STORES, SUPERMARKETS 11.48 ' JAROSCH BAKERY, INC. 5462 BAKERIES 15.42 JEWEL#3220 5411 GROCERY STORES, SUPERMARKETS 13.88 LOU MALNATI'S PIZZERIA 5812 EATING PLACES, RESTAURANTS 98.05 JEWEL #3341 5411 GROCERY STORES, SUPERMARKETS 29.87 MICHAELS STORES 9176 5970 ARTISTS SUPPLY AND CRAFT SHOPS 103.32 SNAPFISH 7395 PHOTOFINISHING LABORATORIES, PHOTO DEVELOPING 3.36 ROCCOVINO'S ITALIAN RE 5814 FAST FOOD RESTAURANTS 137.95 JEWEL#3308 5411 GROCERY STORES, SUPERMARKETS 11.OD HANCOCK FABRICS 1540 5949 SEWING, NEEDLEWORK, FABRIC AND PIECE STORES 7.45 MICHAELS STORES 9176 5970 ARTISTS SUPPLY AND CRAFT SHOPS 313.00 $744.78 MAGGIE JABLONSKI 3445 AMAZON MKTPLACE PMTS 5942 BOOK STORES 35.53 $35.53 MATTHEW ROAN 7129 FEDEXOFFICE 00006338 7338 QUICK COPY AND REPRODUCTION SERVICES 32.94 IPASS AUTOREPLENISH 05 4784 TOLL AND -BRIDGE FEES _ _ 40.00 $72.94 MICHAEL KRCIK 3533 EAGLE RIDGE RESORT 7011 LODGING -HOTELS, MOTELS 335.70 EXXONMOBIL 97555056 5542 AUTOMATED FUEL DISPENSERS 38.13 $373.83 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 101512014 through 111042014 (Oct 2014) MICHAEL P OHARA 7559 MENARDS HANOVER PARK 5200 HOME SUPPLY WAREHOUSE STORES 7.94 (PASS AUTOREPLENISH 95 4784 TOLLAND BRIDGE FEES 40.00 GOOGLE EARTH STORE 5732 ELECTRONIC SALES 365.57 CIRCLE K 105 OPS 5542 AUTOMATED FUEL DISPENSERS 42.50 COUNTRY INN & SUITES 3829 COUNTRY INN SUITES 416.25 RED WHEEL RESTAURANT 1 5812 EATING PLACES. RESTAURANTS 22.00 COUNTRY INN & SUITES 3829 COUNTRY INN SUITES 416.25 GABBY GOAT AMERICAN PU 5812 EATING PLACES, RESTAURANTS 27.00 FIREFLY GRILL 5612 EATING PLACES, RESTAURANTS 75.90 NOREGON SYSTEMS INC 5045 COMPUTERS AND COMPUTER EQUIPMENT AND SOFTWARE 698.00 $2,111.41 POLICE DEPT FIELD SVCS 1 1708 AMAZON MKTPLACE PMTS 5942 BOOK STORES 151.47 TOTAL FIRE AND SAFETY 7399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 50.00 AMAZON MKTPLACE PMTS 5942 BOOK STORES 155.00 UNITED 01624266008525 3000 UNITED AIRLINES 634.20 AMAZON.COM 5942 BOOKSTORES 212.00 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 42.16 ITOAORG 8999 PROFESSIONAL SERVICES 685.00 WORLDPOINT ECC 8299 SCHOOLS AND EDUCATIONAL SERVICES 163.95 BEARCOM SALES 7399 GOVERNMENT SERVICES (NOT ELSEWHERE CLASSIFIED) 194.65 ELITE K-91NC. 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES 125,62 AMERICAN 00123944802300 3001 AMERICAN AIRLINES 380.20 IN WOHNE LICHE KENNEL 7299 MISCELLANEOUS PERSONAL SERVICES 275.00 $3,269.25 POLICE DEPT FIELD SVCS 2 6041 JAROSCH BAKERY, INC. # 5462 BAKERIES 28.64 THORNTONS #311 5542 AUTOMATED FUEL DISPENSERS 40.00 SHELL OIL 57446202400 5542 AUTOMATED FUEL DISPENSERS 41.31 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 29.70 $137.65 POLICE DEPT FIELD SVCS 3 4227 THE HOME DEPOT #6701 5200 HOME SUPPLY WAREHOUSE STORES 39.94 PP'PROFESSIONAL LAW EN 1799 SPECIAL TRADE CONTRACTORS 125.00 ALEXIAN BROTHERS BEHAV 8062 HOSPITALS 50.00 UNITED 01624281436313 3000 UNITED AIRLINES 325.70 WAL-MART#1897 5411 GROCERY STORES, SUPERMARKETS 34.34 METROPOLITAN PLANNING 8398 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 30.00 HOBBY -LOBBY #0177 5945 HOBBY, TOY, AND GAME SHOPS 119.97 TACTICAL INNOVATIONS L 5941 SPORTING GOODS STORE 579.00 CARRY CASES 5099 DURABLE GOODS (NOT ELSEWHERE CLASSIFIED) 124.81 DRIVERS LICENSE GUIDE 5942 BOOK STORES 82.50 $1,511.26 POLICE DEPT SUPPORT SVC1 7194 IN *ALLIED CLEANING SE 7349 CLEANING 8 MAINTENANCE 250.00 TLO TRANSUNION 7372 COMPUTER PROGRAMMING, INTEGRT SYST DESIGN AND DATA P 139.00 DASH MEDICAL GLOVES 5047 MEDICAL DENTAL SUPPLIES 43.90 ULINE 'SHIP SUPPLIES 5984 CATALOG MERCHANT 163.50 IN *PORTER LEE SEAS _ _ - 5999 MISCELLANEOUS AND SPECIALTY RETAIL STORES - 121.00 ULINE 'SHIP SUPPLIES 59U CATALOG MERCHANT 75.25 LEXISNEXIS RISK MGT 5994 NEWS DEALERS 8 NEWSSTANDS 50.00 $642.65 POLICE DEPT SUPPORT SVC2 7228 WM SUPERCENTER 01897 5411 GROCERY STORES, SUPERMARKETS 67.77 VILLAGE OF ELK GROVE PROCUREMENT CARD DETAIL REPORT POSTING DATE: 101512014 through 11/04/2014 (Oct 2014( STAPLES 00116301 5943 STATIONERY, OFFICE SUPPLY 22.98 WAL-MART01897 5411 GROCERY STORES, SUPERMARKETS 39.92 $130.67 RAYMOND RUMMEL 7103 FOUR PNTS BY SHERATON- 3778 FOUR POINTS HOTELS 19.00 EBS 5045 CIVIC,SOCIAL, AND PROFESSIONAL ASSOCIATIONS 25.00 $44.00 RICHARD MIKEL 3412 ABT ELECTRONICS 5732 ELECTRONIC SALES 722.99 INTERNATIONAL ASSOC 8699 MEMBERSHIP ORGANIZATIONS 234.00 COURTYARD BY MARRIOTT 3690 COURTYARD BY MARRIOTT 449.74 CIRCLE K 21 DIPS 5542 AUTOMATED FUEL DISPENSERS 35.44 $1.442.1? ROSS ROWE 4041 PAYPAL'PEGMEDIA 8641 CIVIC,SOCIAL, AND PROFESSIONAL ASSOCIATIONS 10.00 B&H PHOTO, 800-606-696 5045 COMPUTERS AND COMPUTER EOUIPMENTAND SOFTWARE 42.90 ADOBE SYSTEMS, INC. 5734 COMPUTER SOFTWARE STORES 106.24 MARKERTEK VIDEO SUPPLY 5964 CATALOG MERCHANT 162.99 ADOBE SYSTEMS, INC. 5734 COMPUTER SOFTWARE STORES 106.24 TIGER DIRECT HOFFMAN 5045 COMPUTERS AND COMPUTER EQUIPMENT AND SOFTWARE 29.99 BROADCAST MUSIC INC 5969 MUSIC LICENSING 330.00 MULLIGAN'S QPS 5542 AUTOMATED FUEL DISPENSERS 55.77 CROWNE PLAZA ST PAUL P 7523 AUTOMOBILE PARKING LOTS AND GARAGES 72.00 CROWNE PLAZA HOTELS 3750 CROWNE PLAZA HOTELS 577.22 $1,493.35 VITO P SAMMARCO 5603 AASHTO'PUBS 5969 CIVIC, SOCIAL, AND PROFESSIONAL ASSOCIATIONS 144.00 AMERICAN PUBLIC WORKS 5969 CIVIC. SOCIAL, AND PROFESSIONAL ASSOCIATIONS 90.00 $234.00 TOTAL $53,074.78 Village of Elk Grove Accounts Payable Warrant 12/16/2014 VARIOUS VENDOR1 1ST AY0 CORPORATION MAINT SUPPLIES/EOPT, OPER SUPPLIES 593.78 2 1010000-231.01-00 IABLE CONSTRUCTION REFUND DEPOSIT RB/121-130 RED FOX LN 1.000.00 3 3013202460.85.00 JACCURATE TANK CONSTRUCTION, INC. TANK UPGRADES 27.480.00 4 VARIOUS JACME TRUCK BRAKE & SUPPLY MAINT SUPPLIES/EOPT, VEHICLE MAINT SUP 873.36 5 VARIOUS AIR ONE EQUIPMENT, INC. MSA PREMAIRE SAR KITS, CONTRACT MAINT/SCUBA 6.785.00 6 VARIOUS AIRGAS USA LLC OPER SUPPLIES 610.27 7 5013302481.64-00 ALEXANDER CHEMICAL CORP RENTALS 36.00 8 1013101-421.61-00 ALL AROUND THE HOUSE HOME IMPR, INC. PROF SERV/WINTERIZATION 3,257.00 9 VARIOUS ALL PRODUCTS AUTOMOTIVE, INC. VEHICLE MAINT SUP 107.70 10 1011105401.61.00 ALL PURPOSE POLYGRAPH POLYGRAPH SERVICES 135.00 11 1O13201422.64-00 AMERICAN MESSAGING RENTALS 127.18 12 1013202422.22-00 AMERIGAS-PALATINE OPER SUPPLIES 53.00 13 VARIOUS AMSAN MAINT SUPPLIES/BLDGS, OPER & HOUSEHOLD SUPPLIES 1,563.68 14 1013203422.41-00 ARBOR DAY FOUNDATION MEMBERSHIP 26.00 15 VARIOUS ARROW ROAD CONSTRUCTION CO. OPER SUPPLIES 2.143.69 16 1011601408.62-00 ARTHUR J GALLAGHER RISK MGMT PURCHASED INSURANCE 846.00 17 1012201-412.18-00 ASR-KALE UNIFORMS UNIFORMS 3,861A6 18 1011801408.32-01 AT&T TELEPHONE/REGULAR 63.04 19 1011705407.69-00 AVAILABILITY SOLUTIONS GROUP AS/400 DISASTER RECOVERY 3,200.00 20 VARIOUS AVALON PETROLEUM CO. FUEL 16,423.18 21 5010000-110.02-00 BINEX LINE CORP FINAL BILL CREDIT REFUND 192.50 22 1010000-154.00-00 BISCOVSKI, MICHELLE REFUND LOCAL FINE 15.00 23 3012107460.82-00 BOELTER COMPANIES, INC. STATION 8 KITCHEN 16.949.00 24 1012103-411.22-00 BOUND TREE MEDICAL LLC OPER SUPPLIES 343.20 25 5010000-110.02-00 BRADY. THOMAS CREDIT BALANCE REFUND 16.23 26 1012107.411.26-01 BREATHING AIR SYSTEMS MAINT SUPPLIES/BLDGS 86.70 27 1012202412.42-00 BURKE, DANIEL M POLICE STAFF & COMMAND TRAINING 87.61 28 VARIOUS CALL ONE TELEPHONEIREGULAR 2,337.21 29 1010000-231.01-00 CAPPS PLUMBING & SEWER, INC. REFUND DEPOSIT RB/1477 CIRCLE CT 500.00 30 1013101-421.61-00 CARAGHER, PAUL PROF SERV/INSPECTIONS 90.00 31 1013202422,22-00 CARGILL INC OPER SUPPLIES/SALT 37,742.54 32 VARIOUS CAROUEST AUTO PARTS-HANOVER PARK VEHICLE MAINT SUP 410.81 33 1013202422.26-02 CATCHING FLUIDPOWER MAINT SUPPLIESIEQPT 106.90 34 1012209412.26-02 COS OFFICE TECHNOLOGIES MAIM SUPPLIESIEQPT 114.00 35 1011705407.73-00 COW GOVERNMENT, INC. MS VISIO LICENSE 628.76 36 VARIOUS CHARLES EQUIPMENT ENERGY SYSTEMS CONTRACT MAINT/GENERATORS 10,656.00 37 VARIOUS CHICAGO PARTS & SOUND LLC VEHICLE MAINT SUP 340.17 38 5010000-110.02-00 CHICAGO RALLY, LLC FINAL BILL CREDIT REFUND 730.50 39 1012207.412.42-00 CHMELIK, JAMES WALTER FORENSIC PHOTOGRAPHY TRAINING 230.25 40 1013201422.22-00 CINTAS FIRST AID & SAFETY OPER SUPPLIES Bass 41 VARIOUS CIVILTECH ENGINEERING, INC. LIVELY BLVD-PHASE II, EG CULVERT IMPROVEMENTS, EG FY13 DRAINAGE PROJECTS, BUSINESS PARK DRAINAGE, 2015 W/S PROJECT DESIGN, BIESTERFIELD RDIGIBSON DR RESURFACE, 2014 ELK GROVE SEWER 144.454.67 42 1011601406,61-00 CLS BACKGROUND INVESTIGATIONS PROF SERV/RECORDS - 44.00 - 43 - 2101704407.69-07 COMCASTCABLE - ETHERNET 1,838.52 44 VARIOUS COMCAST CABLE SERV AGREEMENTIINTERNET 275.70 45 VARIOUS COMED 6111 UTILITIES t0,009.33 46 1013202422.65-02 COMED 6112 JUTILITIES I1,094. t2 Fully Reimbumble Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 12/16/2014 47 VENDOR 1013202-422.22-00 COMPASS MINERALS AMERICA, INC. OPER SUPPLIES/SALT 86,146.27 48 VARIOUS CONSTELLATION NEW ENGERGY, INC. UTILITIES 3,869.57 49 5010000-110.02-00 COREL, DALE & JANET FINAL BILL CREDIT REFUND 45.11 _ 50 1012201-412.63-01 COSMETIC COLLISION CENTER, INC. INSURED REPAIRS 470.10 51 2083103-421.61.02 COSTAR GROUP, INC. REAL ESTATE SERVICES 2,032.76 52 1012203-012.69-00 COVERTTRACK GROUP, INC. GPS UNITS UPDATE/MAPPING 1.200.00 53 5013302481.22-00 CP SOLUTIONS, INC. OPER SUPPLIES 9.650.00 54 VARIOUS CRESCENT ELECTRIC SUPPLY CO MISC SUPPLIES, MAINT SUPPLIES/BLDGS 330.04 55 1013205-422.55-00 CRYSTAL MAINTENANCE SERVICES SERV AGREEMENT/CLEANING 2.604.87 56 1013101-421.61-00 CUT -ALL WEED MOWING & MAINTENANCE PROPERTY MAINTENANCE 273.70 ' 57 1013203422.56-08 D.A.S. ENTERPRISES, INC. CONTRACT MAINT/LEAF HAULING 2.425.15 58 5013304-081.85.04 DIMEO BROS, INC. CULVERT IMPROVEMENTS UNIVERSITY LANE 161,469.58 59 1013203422.26-02 DISPATCH AUTOMOTIVE, INC. MAINT SUPPLIES/EOPT 238.00 60 5013302-481.61-04 DIXON ENGINEERING, INC. CONSULTING SERVICES 4.925.00 61 1013201-422,18-00 DLS CUSTOM EMBROIDERY UNIFORMS 4.00 62 5010000-110.02-00 DOROBA, KATHLEEN CREDIT BALANCE REFUND 146.20 63 1013202-422.26-03 DRIVETRAIN SERVICE & COMPONENTS, INC. VEHICLE MAINT SUP 7.87 64 1012102411.26.02 DUO SAFETY LADDER CORPORATION MAINT SUPPLIES/EQPT 141.01 65 1011101401.69-04 ELK GROVE FARMER'S MARKET NFP REFUND ENTERTAINMENT REIMB 896.33 66 1010000-321A0-00 ESPARZA, INC. REFUND LOCAL FINE 100.00 67 1012103411.22-00 ESSENTIAL EQUIPMENT SOLUTIONS OPER SUPPLIES 807.67 68 5013303-481,26.02 FASTENAL COMPANY MAINT SUPPLIES/EQPT 620.37 69 1012102411.56-03 FIRE SERVICE, INC. VEHICLE MAINT 1.000.00 70 2083103421.56-11 FLECK'S LANDSCAPING CONTRACT MAINT/LANDSCAPE 10,749.00 71 1012107411.56-01 FOX VALLEY FIRE & SAFETY FIRE PROTECTION SYSTEM REPAIR/FIRE ST.#8 749.00 72 1013203-422.22-00 FULLIFE SAFETY CENTER OPER SUPPLIES 114.17 73 VARIOUS GALLAGHER BASSETT SERVICES, INC. PURCHASED INSURANCE 10,502.00 74 1012203-412.69-00 GARRISON, MICHAEL J. SPECIAL ASSIGNMENT 78A1 75 5010000-110.02-00 GARTZKE, MATT & AMBER FINAL BILL CREDIT REFUND 3.77 76 VARIOUS GARY R WEBER ASSOCIATES, INC. LIONS DRIVE SITE, 1-90 OVERPASS ENHANCEMENT, BIESTERFIELD RD./WELLINGTON AVE. CONCEPTUAL SITE PLANS 19.212.00 77 1012102-411.25-03 GLOBAL EMERGENCY PRODUCTS, INC. VEHICLE MAINT SUP 955.68 78 1010000-206.00-00 IGLOBE CONSTRUCTION, INC. FINAL RETAINAGE PPCRP 2014 PROJECT/021407 1,780.77 79 5010000-110.02-00 GOUNARIS FAMILY LLC CREDIT BALANCE REFUND 117.18 80 1011801-408,61.00 GOVDEALS, INC. PROF SERWAUCTION FEES 503A6 ' 81 VARIOUS GUARDIAN DENTAL PREMIUMS DEC 14 2,152.34 82 VARIOUS HAGEMANN, JAMES REAL ESTATE TRANSFER TAX REFUND, FINAL BILL CREDIT REFUND 253.50 63 1012107411.56-02 HASTINGS AIR ENERGY CONTROL MAINT SUPPLIES/BLDGS 312.97 84 2083103421,81-00 HB EGIP 3 LLC C/O HAMILTON PARTNERS LAND ACQUISITIONS 2600 LIVELY BLVD, 1000-9 THORNDALE A 18,400.00 85 5013302481.56.07 HBK WATER METER SERVICE, INC. METER TESTING 37.00 86 VARIOUS HDS WHITE CAP CONST SUPPLY OPER SUPPLIES 170.54 87 VARIOUS HEALTHSMART BENEFIT SOLUTONS DENTAL ADMI WCOBRA FEES, FLEX ADMIN FEES DEC 14 2,759.30 88 1011705-407.73-00 HEWLETT-PACKARD COMPANY HP ELITE MONITORS 2 356.00 112.61-00 HOLLYWOOD ENTERPRISES, INC PROF SERV/ANIMALS 87.50 5013304-481.85-04 HOMER TREE SERVICE, INC. DITCH CLEARING PROJECT 47,790.00 5013301481.18-00 HUNTER,NEAL UNIFORMS SAFETY SHOES 129.59 K92 -5010000-110.02-00 IAC 2200 ARTHUR LLC -- - - -- - CREDIT BALANCE -REFUND-------- -- -- _ -- _- -- --- _-- -- -- --- -- - _ 1075 1012208-012.42-00 IL CRIME PREVENTION ASSOCIATION I.C.P.A. CHIEFS MEETING 4 POLICE OFFICERS 80.00 1012105-411.42-00 IL FIRE INSPECTORS ASSN IFIASEMINAR R. MARSHALL 50.00 tOt1801-008,21-00 IL PAPER&COPIER CO. OFFICE SUPPLIES 93.00 Fully Reimbursable "Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 1211612014 96 2022301-413,41-00 VENDOR NAME IL SAR COUNCIL MEMBERSHIP DESCRIPTIONS B. ALVAREZ 50.00 97 W12107311.56.01 IMPERIAL STONE COLLECTION CORP. CONTRACT MAIM/KITCHEN KITCHEN CABINET/ST.N9 485.00 98 VARIOUS INDEPENDENT STATIONERS, INC. IOFFICE & OPER SUPPLIES 425.42 99 1013202-422.26-03 INLAND POWER GROUP VEHICLE MAINT SUP 333.75 100 VARIOUS INTERSTATE BATTERY SYSTEM VEHICLE MAINT SUP, MAINT SUPPLIES/EQPT 387.80 101 1013203-422.41-00 INTL SOCIETY OF ARBORCULTURE MEMBERSHIP J. TEMES 175.00 102 VARIOUS INTL UNION OF OPER ENGRS-ADMIN UNION DUES NOV 14 3,635.64 ' 103 VARIOUS INTL UNION OF OPERATING ENGRS UNION DUES NOV 14 847.44 ' 104 VARIOUS JAMES DRIVE SAFETY LANE, LLC VEHICLE MAINT 132.50 105 5010000-110.02-00 KAJPUST, DANUTA/HORBA, MIROSLA FINAL BILL CREDIT REFUND Baca 106 5010000.110.02-00 KEIGHER, GREG & AMY FINAL BILL CREDIT REFUND 50.00 107 1011101-401.69-04 KENNETH YOUNG CENTER COMMUNITY SPONSORSHIP 7,500.00 106 1 1012202-412.26-03 KING TRANSMISSION VEHICLE MAINT SUP 200.00 109 1 1011102-401.67-00 KNICKERBOCKER, GEORGE B. COURT MILEAGE MAY-OCT 2014 730.96 110 1 1012201-412.67-00 KOWALCZYK CASEYR COURT MILEAGE 61.60 177 1012102-411.56-03 KUSSMAUL ELECTRONICS CO.. INC. VEHICLE MAINT 67S7 112 1 VARIOUS LAUTERBACH & AMEN, LLP PROF SERWAUDIT 4,080.00 113 1 5013301-481.18-00 LAZAZZERA, MAURIZIO UNIFORMS SAFETY SHOES 150.00 114 VARIOUS LECHNER & SONS RENTALS MATS & UNIFORMS 1.161.79 115 5013302-481.26-02 LESMAN INSTRUMENT CO. MAINT SUPPLIES/EQPT 3.227.88 116 1010000.154.00.00 LMS CONSTRUCTION, INC. REFUND LOCAL FINE 25.00 117 5010000.110.02-00 LUCKY WAY LOGISTICS, INC. CREDIT BALANCE REFUND 21.50 118 1012102-411.26-03 LUND INDUSTRIES, INC. VEHICLE MAINT SUP 677.12 . 119 2083103-421.56-10 LVONS PINNER ELECTRIC, INC. CONTR MAINT/STREET LIGHTS 8,505.00 120 1012202.412.42-00 LYP, BRIAN INVESTIGATION SKILLS TRAINING 151.35 121 5010000.110.02-00 MALHORTA, JAY CREDIT BALANCE REFUND 302.25 122 1011705-407.42-00 MAY, EDWARDW GMIS CONFERENCE 146.72 123 VARIOUS MC MASTER-CARR SUPPLY CO., VEHICLE MAINT SUP 275.21 124 5013302-481.61-00 MCHENRY ANALYTICAL WATER LABORATORY PROF SERVNJATER SAMPLES 856.00 125 1012102-411.42-00 MCHENRY COUNTY COLLEGE FD VEHICLE MACHINERY OPER TRAINING 2.625.00 126 1011705-407.22-00 MCPC OPER SUPPLIES 63.00 127 1013202-422,55-00 MEADE ELECTRIC COMPANY, INC. SERV AGREMT?RAFFIC MAINT 940.72 128 1012201-412.42-00 MENDENHALL, ROBERT CALEA CONFERENCE 1,184.15 129 1010000-231.01.00 MENDEZ CONSTRUCTION 1, INC. REFUND DEPOSIT RB/1565 COLORADO UN 500.00 130 1010000-223.07-00 METRO ALLIANCE OF POLICE UNION DUES NOV 14 2,162.66 ' 131 1012201-412.55-00 MIDCO. INC. SERV AGREEMENT/SOFTWARE 3,064.75 132 1013202-422.61-00 MIDLAND STANDARD ENGINEER 8 TESTING 2014 STREET RESURFACING 1,028.00 133 VARIOUS MILLER INDUSTRIAL•DEVON SMALL TOOLS, OPER & HOUSEHOLD SUPPLIES, MAINT SUPPLIES/EQPT, VEHICLE MAINT SUP 1,190.84 134 1011705-407.22-00 MNJ TECHNOLOGIES DIRECT, INC. OPER SUPPLIES 80.70 135 VARIOUS MONDI CONSTRUCTION CONCRETE RPLCMNT PROGRAM, RETAINAGE REFUND 19,117.25 136 5010000.110.02.00 MORIKAWA, AKIRA %SENKO. INC. CREDIT BALANCE REFUND 40.21 137 1012202-412.22-00 MOTOROLA INC OPER SUPPLIES 173.88 138 1012104411.22-00 MOTOROLA SOLUTIONS, INC. OPER SUPPLIES 1,421.54 139 1012102411.22-00 MUNICIPAL EMERGENCY SERVICES OPER SUPPLIES 212.16 140 2083103-421.81-00 MUNICIPAL GIS PARTNERS, INC. GIs STAFFING SERVICES 12.272.00 141 VARIOUS NAPA AUTO PARTS VEHICLE MAINT SUP, MAIM SUPPLIES/EQPT 206.55 142 - VARIOUS NCPERS -- - PREMIUMS - - - - DEC14 - - - - - -- - -- 505.00 ' 143 VARIOUS NETTLE CREEK NURSERY, INC. RETAINAGE REFUND BOND ST/CRISS CIRCLE 35,884.89 144 1013204-422.56-02 NEXTIME INC. CONTRACT MAINT/CLOCK 125.00 145 VARIOUS NICOR GAS 5407 UTILITIES 4.287.86 ' Fully Reimbursable Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 12/16/2014 1012202412.42-00 VENDOR746 NORTM EAST MULTI REGIONAL TRN INTERVIEWS B INTERROGATION TRAINING A. RMUCA 855.00 147 1011701-407.87-00 NORTHERN ILLI%IS UNIVERSITY STAFFING ASSISTANCE 1.925.00 148 1012201-412.42-00 NORTHWEST POLICE ACADEMY LAW ENFORCEMENT TRAINING M. GASPARI, C. WALSH 50.00 149 1012209-412.42-00 NORTHWESTERN UNIVERSITY CDR DATA ANALYST TRAINING N. LANGENDORF 575.00 150 1011803-408.55-00 NUMBERS AUTOMATION, INC. PAPER SHREDDER 300.00 151 VARIOUS OFFICE DEPOT CORP SALES OFFICE SUPPLIES 318.11 152 VARIOUS OFFICEMAX CONTRACT, INC. OFFICE 8 OPER SUPPLIES 575.48 153 5010000-110.02-00 IOGG, CERISE FINAL BILL CREDIT REFUND 17.75 154 1013201422.1840 O'HARA, MICHAEL UNIFORMS SAFETY SHOES 120.00 155 1012201.412,61-00 ON TARGET A.D.C. PROF SERV/ANIMALS 1.750.00 156 1011101401.69-00 PACE SUBURBAN BUS DIV OF RTA LOCAL SHARE/SEPT 14 25.350.63 157 2022301-413.69-00 PACKS FOR SURVIVAL CERT ACTION RESPONSE KIT 2,938.72 158 VARIOUS PACYNSKI, DANA REFUND VEHICLE STICKERS 62.50 159 1012202412.42-00 PATRAS, MICHAEL G INVESTIGATION SKILLS TRAINING 138.62 160 1011705407.61-00 PETERS B ASSOCIATES NETWORK SUPPORT 14.272.50 161 1011801.408.21-00 PITNEY BOWES INC 371896 OFFICE SUPPLIES 186.19 162 1011803-408.31-00 POSTMASTER POSTAGE ANNUAL BRM PERMIT 905.00 163 VARIOUS POWELL TREE CARE, INC. 2014 PARKWAY TREE TRIMMING, EAB TREE REMOVAL PROGRAM 71,812.67 164 VARIOUS PROSAFETY UNIFORMS, OPER SUPPLIES 1,366.35 165 VARIOUS PUCCI, NED PROF SERVICES/WELLNESS 480.00 166 3011701-460.82-00 RANDINI INC. MUNI. BLDG. MODIFICATIONS 675.00 167 1011705-407.42-00 RATLIFF, MIKE GMIS CONFERENCE 146.72 168 7012202412.22-00 RAY D'HERRON CO. OPER SUPPLIES 37.98 169 1073203-422.26-02 RAVMAR HYDRAULIC REPAIR MAINT SUPPLIES/EQPT 285.57 170 VARIOUS REBECHINI STUDIOS, INC. RESIDENTIAL GATEWAY SIGN, OPER SUPPLIES 40,506.00 171 1013203.422.26-03 REGIONAL TRUCK EQUIPMENT VEHICLE MAINT SUP 3.19 172 1011102-401.61-00 RICHARD A KAVITT PROF SERV/LEGAL 800.00 173 5010000-110,02-00 RICHEY, T 8 ALLISON HUFFORD FINAL BILL CREDIT REFUND 71.50 174 1013205-422.24.00 RICMAR INDUSTRIES HOUSEHOLD SUPPLIES 207.00 175 1012101-411,55-00 RICOH USA INC. SERVAGREEMENT/COPIER 138.00 176 5010000-110.02-00 ROCQUE, DONALD FINAL BILL CREDIT REFUND 76.02 177 1012103-411.56-03 ROESCH FORD VEHICLE MAINT SUP 1.150.57 178 2022301-413.69-00 ROMERO, DONNA C.E.R.T SUPPLIES 28.02 179 3011701460.82-00 ROSS ELECTRIC, INC. MUNI. BLDG. MODIFICATIONS 1,025.00 180 2101704-407,27-00 ROWE III, ROSFELT A. NATOA CONFERENCE 33.15 181 1013202422.28-03 RUSH TRUCK CENTERS OF ILLINOIS, INC. VEHICLE MAINT SUP 64.48 182 VARIOUS RUSSO'S POWER EQUIPMENT, INC. MAINT SUPPLIES/EQPT, OPER SUPPLIES 309.88 183 1011803-408.34-00 RYDIN SIGN 8 DECAL PRINTING TRANSFER STAMPS 590.00 184 1013205-422.55-00 SCHINDLER ELEVATOR CORP SERV AGREEMENT/ELEVATORS 1.490.00 ' 185 1011702407.61-00 SEDGWICK CLASGMT SERVICES, INC. UNEMPLOYMENT COMPENSATION ADMIN FEES 350.00 186 VARIOUS SERVICE COMIMPONEMNTS, INC. VEHICLE MAINT SUP 124.25 187 1013101-421.61-00 SERVICE MASTER PROPERTY MAINTENANCE 225.00 188 1011705407.61.00 SIERRA SYSTEMS INCORPORATED IT CONTRACTOR SERVICES 1,248.00 189 1013202-422.23-00 SNAP ON INDUSTRIAL SMALL TOOLS 40.12 190 2092101-415.75-00 SOUTH SUBURBAN WELDING & FAB. CO. FORCIBLE ENTRY DOOR 7,693.00 191 1012102-411.56-03 SPRING ALIGN OF PALATINE, INC. VEHICLE MAINT 199.95 192 2064104430.69-08 ST ALGN NURSERY INC 2014 FALL TREE PLANTING - - 39.000.00 193 - 1011105401.61-00 STANARD-8 ASSOCIATES, INC. - PROF SERVICES/EVALUATIONS 2,370.00 194 5010000-110.02-00 STANLEY. DOUGLAS 6 JACKIE FINAL BILL CREDIT REFUND 38.82 195 1012102-411.56-03 STARR AUTO -MARINE VEHICLE MAIM 45.00 Fully Reimbursable " Partially Reimbursable Village of Elk Grove Accounts Payable Warrant 12/1612014 196 VARIOUS VENDOR STEINER ELECTRIC CO., VEHICLE MAINT SUP, LION OR. SPACE/SITE PREP, LANDMEIER PARKING LIGHTS 12,271.69 197 1011102-401.61-00 STORINO RAMELLO& DURKIN PROF SERV/LEGAL 9,200.00 198 5010000-110.02-00 STRUWING, PAULA CREDIT BALANCE REFUND 22.80 199 VARIOUS SUBURBAN ACCENTS, INC. VEHICLE MAINT SUP 172.00 200 5013304-481.85-04 SWALLOW CONSTRUCTION, INC. CULVERT IMRVMNT-LIVELY & BRUMMEL, WATER MAIN IMPROVEMENT 547,439.38 201 5010000-110.02-00 TAIKI USA FINAL BILL CREDIT REFUND 128.50 202 1012102-411.26-03 TASK FORCE TIPS VEHICLE MAIM SUP 59.37 203 VARIOUS TERRACE SUPPLY COMPANY RENTALS, OPER SUPPLIES 35.17 204 1011105-401.61-00 THEODORE POLYGRAPH SERVICE, INC. PROF SERV/TESTING 135.00 205 1011803-408,61-00 THIRD MILLENNIUM ASSOC., INC. PROF SERV/UTILITY BILLS 755.89 206 1013101-421.61-00 THOMPSON ELEVATOR INSPECTION SVC ELEVATOR PLAN REVIEWS 1,480.00 ' 207 1010000-231.01-00 TIETJEN, STEVE REFUND DEPOSIT RB/1540 YOUNG CIRCLE 500.00 208 3013202-460.65-00 TRANSYSTEMS CORP HIGGINS OVERPASS PHASEIII 1,300.85 209 1013205-422.55-00 TYC0 INTEGRATED SECURITY LLC SERV AGREEMENT/SECURITY 333.34 210 5013303481.26-02 UEMSI MAINT SUPPLIES/EOPT 775.70 211 5010000-110.02-00 UNITED ESPRESSO SERVICE, INC. FINAL BILL CREDIT REFUND 43.27 212 VARIOUS UPS STORE 0703 POSTAGE 26.17 213 2092101-41&34-00 US SAFETY PRODUCTS, INC. PRINTING PUBLIC SAFETY CALENDARS 870.00 214 VARIOUS VILLAGE OF BENSENVILLE SEWER SERVICE 24,260.86 215 VARIOUS VISION SERVICE PLAN IL PREMIUMS DEC 14 6,081.60 216 1012107-411.24-00 WAL-MART HOUSEHOLD SUPPLIES 51.89 217 VARIOUS WAREHOUSE DIRECT OFFICE SUPPLIES 1,259.29 218 3013202-460.85-00 WESTERN REMAC, INC. RESIDENTIAL GATEWAY SIGNS PHASE I 65.381.21 219 VARIOUS WHOLESALE DIRECT INC VEHICLE MAINT SUP 265.57 220 1012202-412.26-03 WICKSTROM AUTOMOTIVE VEHICLE MAINT SUP 30.16 221 5013304-481.85-04 WILLS BURKE KELSEY ASSOCIATES, LTD BUSSE WOODS FINAL ENGINEERING 2.148.00 222 1011102-401.61-00 WOJCIK. MICHAEL A. PROF SERWARBITRATION 475.00 223 1012102-411.22-00 WS CARLEY & CO OPER SUPPLIES 906.14 224 7012201-012.22-00 XEROX CORPORATION DALLAS,TX CORPORATION OPER SUPPLIES 188.00 225 5010000-110.02-00 YUSKA, TIMOTHY & FINAL BILL CREDIT REFUND 87.75 225 1013203-42226-02 JZARNOTH BRUSH WORKS, INC. MAINT SUPPLIES/EOPT 409.85 1,716,737.20 'Fully Reimbursable " Partially Reimbursable 12/08/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Request for Waiver of Permit Fees WINGS 1265 Oakton Street BACKGROUND: We are in receipt of a request from Marci Kresin, Chief Operating Officer of WINGS, seeking a waiver of permit fees in the amount of $130.00 to construct an interior storage room and infill two (2) overhead doors at 1265 Oakton Street. It has been a past practice for the Mayor and Board of Trustees to waive building and engineering permit fees for non-profit organizations. Please forward this request to the Mayor and Board of Trustees for their consideration at the December 16, 2014 Village Board meeting. Thank you. APPROVALS: Polony, Jared Jay, Kenneth Trudan, Steve Pye, Mary Smalley, Sandy Jablonski, Maggie Roan, Matthew ATTACHMENTS: 1. WINGS Request Created/Initiated Approved Approved Approved Approved Approved Final Approval Page 1 of 1 September 30, 2014 Department of Community Development 901 Wellington Ave. €IkG.rove Village, II 6000M499 Ms. Pye; Please accept this letter as a formal request to.waive permit fees for upcoming work WINGS will be performing at our new location in the Village at 1265 Oakton St. WINGS, a charitable 501 C (3) organization serving the Northwest communities of Chicago, works With domestic violence survivorsand homeless wo.men;arid children. Our mission is to provide a continuum of integrated services in an effort to end domestic violence and homelessness one family at a time. A consideration of fee waivers would be greatly appreciated as We strive to keepexpenses at a minimum in order to fulfill our mission and enhance service provision, Please let me know if additional information'is needed. Thank you. Sincerely, rno Marci Kresin Chief Operating Officer 841619 7820 mkresin owingsprogram.com P..O: Box 9501$, Palatine; IL 6009.5 RECEIVED NOV 6 & 2014 ELK GROVE VILLAGE COMMUNITY DEVELOPMENT wwviwi ngsprogram.c..om 12/04/2014 TO: Raymond R. Rummel, Village Manager FROM: Mary Jo Pye, P.E., Director of Community Development SUBJECT: Accela Health Module Implementation BACKGROUND: The Community Development Department went live with Accela's permit and inspection software in 2011. The original software design included building, engineering and enforcement modules. The department's long term technology plan includes the addition of a health module to provide Accela software functionality for the Health Inspectors. This addition will enable the department to operate under one cohesive permitting, inspection and enforcement software program, resulting in enhanced inspection scheduling, reporting and record keeping. The Village has received a proposal (attached) from Accela, Inc. for $77,177.60, encompassing software, programming and implementation of a health module for Accela Land Management and Accela Mobile Office. I respectfully recommend that a professional service contract be executed with Accela, Inc. to perform the aforementioned tasks on a time and material basis not to exceed $77,177.60. Adequate funds for this project are budgeted and available in the Capital Replacement Fund. Please forward this matter to the Mayor and Board of Trustees for their review and consideration at the December 16, 2014 Village Board meeting. Thank you. APPROVALS: Jay, Kenneth Created/Initiated Jay, Kenneth Approved Trudan, Steve Approved Pye, Mary Approved Tromp, Christine New Roan, Matthew Pagel of 2 ATTACHMENTS: 1. Accela Proposal 2. Accela Proposal 2 Page 2 of 2 M Accela better government through civic engagement December 4th. 2014 Elk Grove Village, IL 901 Wellington Elk Grove Illinois United States 60007 Village of Elk Grove IL Health Expansion License, Maintenance and Services Attached please find a quote for the products and services you requested. Please refer to the Notes section for detailed information regarding this quote. It includes information on submitting a purchase order, payment terms, and costs for on -site assistance, hardware, or other equipment, and requirements for developing a final Statement of Work. If you have any questions regarding this estimate, please feel free to contact me at (407) 286-6176 or via e-mail at kfarmer@accela.com. Regards, Kristin Farmer Inside Account Manager (SMG) Accela, Inc. Page 1 of - -2 Accela Bette government through civic engagement Elk Grove IL Quote Number: Q-01010-v2 Date: December 4th, 2014 Valid Until: February 3rd, 2015 Total Health Expansion License, Maintenance and Professional Services Land Management License and Maintenance PART N DESCRIPTION%PIK.- : UNIT PPIC" _E `EXTENDED LClOCALMU050602 Accela Land Management User License 1 USD 5,499.0000 USD 5,499.00 USD 5,499.00 Packs (includes 5 named users per pack) M1100ALMM120602 Accela Land Management Annual 1 USD 1,099.8000 USD 1,099.80 USD 1,099.80 Maintenance and Support Subtotal "** 6'598.80 Mobile Office License and Maintenance PART' --DESCRIPTION- UNItORldi :,If EXTgk6E D . ..... "WET PRICE ,QTY,:� . LClOCAM00050602 Accela Mobile Office User License Packs 1 USD 5,499.0000 USD 5,499.00 USD 5,499.00 (includes 5 named users) M1100AMOM120602 Accela Mobile Office Annual Maintenance 1 USD 1,099.8000 USD 1,099.80 USD 1,099.80 and Support Subtotal '� 6598.80 Professional Services and Travel Expense PART# DES&RIPT16W,"', CITY ,UhITPkICE !,,-6TENl)t -RICE Professional Services USD 57,980.00 Professional Services Travel Expense USD 6,000.00 lsubtotil x- USY,63 0 .98 .00 i TOTAL: USD 77,177.60 Page 2 of 4 2 Accela Betiff government through civic engagement License Summary Product .QTY Net F�rlce Accela Land Management User License Packs (includes 5 named USD 5,499.00 users per pack) Accela Mobile Office User License Packs (includes 5 named 1 USD 5,499.00 users) Subtotal- USD I 0§98.00 TOTAL: j USD 10,998.00, Maintenance Summary Product CITY n .,. Annual Winti"ance ano,S upport Net Price Accela Land Management Annual Maintenance and Support 1 USD 1,099.80 Accela Mobile Office Annual Maintenance and Support 1 USD 1,099.80 Subtotal.T -,�USD,2,,109.60 TOTAL: USO 2,199.60 Professional Services and travel Summary NET PRICE Professional Services USD 57,980.00 Professional Services Travel Expense USD 6,000.00 Subtotal J, ' USD 6S 980.6i) X� Page 3 of 4 M Accela Better government through civic engagement NOTES: License, Maintenance and Professional Services This quote is valid until February 3`", 2015. After this date, all prices are subject to change. This quote supersedes any previous written or verbal estimate for products and installation services. In order to procure the above -mentioned services, please sign below submit a purchase order with the following information: 1. Signature of authorized personnel (if there is a signature line on the purchase order) 2. Estimate Number 3. Date In order to expedite the process, please submit authorization via e-mail to contractsadmin@accela.com and also fax to the Attn. of Contracts Administration at (925) 407-2722. Please note that if faxing a purchase order, submit both front and back and send the original purchase order in the mail to Attn: Contracts Administration, Accela, Inc. 2633 Camino Ramon, Suite 500, Bishop Ranch 3, San Ramon, CA 94583. Payment Terms: All license fees are fixed -price deliverables for which full payment is due upon signing or receipt of Agency purchase order. Payment obligations hereunder are non -cancelable and any sums when paid are non-refundable. The Maintenance Fees are for the licenses being purchased under this quote. These fees are in addition to any existing maintenance fees on current Accela software products that you may already have purchased. The maintenance period for the licenses being purchased under this quote will begin upon delivery of such licenses to the agency. The Maintenance Fees are fixed -priced deliverables for which full payment is due upon signing or receipt of Agency purchase order. Agency will be responsible for payment or reimbursement to Accela, Inc. any and all federal, state, provincial and local taxes and duties that are applicable, except those based on Accela's net income. Accela will perform the Services on an hourly payment basis based on the rate table page in Statement of Work v1.2 page 8. The project is expected to take 358 hours and Accela's total price to perform the Services and provide the Deliverables described in Appendix C is estimated to be $57,980.00 exclusive of taxes and expenses. The price is based on the information available at the time of signing and the assumptions, dependencies and constraints, and roles and responsibilities of the Parties, as stated in this SOW. Accela shall not exceed the total estimate amount without the prior approval of Customer and shall not continue to provide services, after the total estimate has been reached, without the prior authorization of Customer. Invoices will be sent for hours worked every month. Any hours remaining on the project when Accela has completed the scope of this project will not be used for other work without a Change Order delineating the scope. Any hours remaining will expire on the June 30, 2015. Actual amounts of any reasonable and customary travel expenses incurred during the performance of services under this SOW will be billed to Agency. Accela will bill Agency for travel time, airfare, transportation, lodging, parking and meals expenses incurred travel and lodging, as well as other approved out-of-pocket expenses (such as mileage, tolls and telecommunications charges). Accela will work with Agency to manage and control its expenses. Resources deployed will book lodging accommodations with the Elk Grove Village limits at a rate not to exceed $150.00 per night including taxes. Accela will not incur expenses in excess of $6,000.00 (the initial contracted budget) without Agency's prior written consent. Expense receipts will be made available as requested by Agency If the Agency requires additional on -site assistance, a separate estimate will be provided. These costs do not include hardware or equipment. Please contact your selected hardware vendor for additional hardware or software costs. The pricing set forth herein reflects information generally known to Accela, supplied to Accela by client, and based on Accela's interpretation of the work to be performed. Further information gathered through detailed investigation and configuration analysis by Accela is required before a final Statement of Work and pricing can be mutually agreed upon. Alternate Terms Disclaimed: The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer. Page 4 of 4 M Accela civic good Statement of Work Elk Grove Village, IL Version 1.2 December 4, 2014 Accela, Inc. 2633 Camino Ramon Suite 120 San Ramon, CA 94583 Tel: 925-659-3200 Fax:925-659-3201 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 1 M Acceta civic good 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 2 M Accela civic good TABLE OF CONTENTS UVtKVMW............................................................................................................................................................................................ 5 CRITICALSUCCESS FACTORS................................................................................................................................................................5 HIGHLEVEL SCOPE OF SERVICES.................................................................................................................................................... 6 STAGEDESCRIPTION..............................................................................................................................................................:............. 6 MILESTONEOVERvIEw........................................................................................................................................................:.............6 SAMPLEDELIVERABLES........................................................................................................................................................................6 BILLINGTERMS................................................................................................................................................................................7 BILLING SCHEDULE: 7 EXPENSES: 8 CONTRACT SUM: 8 PROJECTS PUT ON HOLD: 8 PROJECTASSUMPTIONS.............................................................................................. 9 GENERALPROJECT ASSUMPTIONS.................................................................................................................................................. 9 PROJECTRESOURCING ASSUMPTIONS.........................................................................................................................................10 PAYMENTASSUMPTIONS..................................................................................................................................................................11 ACCELA SOLUTION ASSUMPTIONS....................................................................................................................................................... 11 ADMINISTRATION........................................................................................ 11 LOCATIONOF SERVICES AND KEY CONTACT........................................................................................................................................11 CHANGE ORDERS ................................................... ................ ...... ....................... .............. .......... .................. :............................... 12 EXPIRATION....................................................................................................................................................................................12 APPENDIX A: PROJECT RESOURCES........................................................... 13 AGENCYRESOURCES......................................................................................................................................................................... 13 ACCELARESOURCES.......................................................................................................................................................................... 14 APPENDIX D - CHANGE ORDER............................................................. 19 SAMPLECHANGE ORDER- PAGE 1..................................................................................................................................................... 19 SAMPLECHANGE ORDER - PAGE 2..................................................................................................................................................20 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 3 M Accela civic good DOCUMENT CONTROL Date Author Version Change Reference 11128/14 Keith Hobday 1.0 SOW Creation 12104/14 Cindy Sullivan 1.1 Review and Edits 12104/14 Keith Hobday 1.2 Second Review 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 4 M Accela civic good INTRODUCTION OVERVIEW Congratulations on your selection of Accela, Inc. and their enterprise suite of industry leading software. The implementation of Accela products is designed specifically to meet the specific requirements defined by Elk Grove Village, IL ("Agency"). The following Statement of Work will detail how Accela Services will implement the software you have purchased, including the major milestones and deliverables that will ensure your success. Accela is committed to providing a superior software solution, and deployment of the software, for the current and future needs of the Agency. Accela will work with Agency staff to optimize Accela's portfolio of software, best practices, and customer experience to enable the Agency to successfully deploy its Accela Automation software and meet its functionality, timing and cost requirements. This Statement of Work ("SOW") dated October 4 , 2014, sets forth a scope and definition of the consulting/professional services, work and/or project (collectively, the "Services") to be provided by Accela ("Accela") to Agency. Capitalized terms not defined in this SOW are as defined in the Services Agreement. In the event of any conflict between the Agreement and this SOW, the terms of the Services Agreement shall govern. CRITICAL SUCCESS FACTORS In order to successfully execute the services described herein, there are several critical success factors for the project that must be closely monitored and managed by the stakeholders. These factors are critical in setting expectations between the Agency and Accela, identifying and monitoring project risks, and promoting strong project communication. Dedicated Agency Participation — Agency acknowledges that its staff must be actively involved throughout the entire duration of Services as defined in the agreed upon Project Plan. Accela will communicate insufficient participation of Agency resources through Project Status Reports with real and potential impacts to the project timeline. Accela will work the project sponsors and department leaders to determine appropriate team member involvement. This could range from full-time, during early analysis meetings, to part-time during the technical implementation phase. Please see Appendix A for a full description of participant resources. • Accela Implementation Methodology — It is imperative to project success that the Agency is willing to adhere/adopt to the Accela Implementation Methodology. Please see Appendix B for a full description of the Accela Methodology. Knowledge Transfer — It is critical that Agency personnel participate in the analysis, configuration and deployment of Accela Automation in order for Accela to transfer knowledge to the Agency. Once Post Production assistance tasks are completed by Accela Services, the Agency assumes all day-to-day operations of Accela Automation outside of the Support and Maintenance Agreement. The Support and Maintenance Agreement does not cover any Agency manipulation of implemented scripts, reports, interfaces and adaptors. Depending on the scope of the project, key knowledge transfer areas could include: • Configuration • Event Management Scripts • Reports and Forms 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 5 M Accela civic good HIGH LEVEL SCOPE OF SERVICES This document is to detail the specific activities, deliverables, roles and responsibilities, and acceptance criteria that comprise the implementation of Accela Automation Land Management, and Accela Mobile Office for the Agency. Accela will provide professional services for implementation of the above modules and will add services per the Work Description section below. The following Agency departments comprise the organization scope of the implementation described herein: Health Department Service Request High Level Milestones and Sample Deliverables The scope of services is delivered in six stages and will result in an initial deployment of the Aocela platform. A high level description of the phases is listed below. Specific descriptions of all deliverables, responsibilities and acceptance criteria are found in Appendix D. All deliverable templates used are Accela created and follow the Accela methodology. See Assumptions for more information about deliverable templates. STAGE MILESTONE OVERVIEW SAMPLE DELIVERABLES'' DESCRIPTION Stage 1: Initiation Set up the project framework for a Project Plan successful delivery Project Kickoff Stage 2: Analysis Provide best practice consulting to define To -Be Analysis documentation. to -be Gonfig uration for Agency Stage 3: Solution Foundation Create the appropriate solution Configuration blueprint architecture blueprint for a successful deployment Stage 4: Build/Report Build out Accela platform. Development of Scripts -Development Reporting s ecifications Stage 5: Readiness Validate Accela solution for Agency User Acceptance Testing deployment via testing Training Stage 6: Deploy Move to Production ("Go Live') and Move to Production Support I Post Deployment Support SCOPE OF SERVICES We propose a joint team approach to collaboratively configure and implement the Accela Automation software. The system will be implemented using a combination of resources from the Agency and Accela. This will ensure that the Agency is prepared to maintain the system going forward by having hands on experience during the configuration. The following sections describe the proposed implementation services for the Agency in detail. The project will include the following modules and add -on products: Implementation of Accela Automation Modules for: Health Department (2 record types —Food Inspection and Misc. Inspection) Service Request (1 record type) Implementation of the following Accela Add -On products: 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 6 M Accela civic good Accela Mobile Office PROJECT TIMELINE The estimated term of this project is 3 months for the initial deployment with the estimated start date being sixty (60) calendar days after contract signing and an estimated completion date of April, 2015. Any other customer requested delay to start the project will require a forty-five (30) business day notice to Accela in order for Accela to resource the project. Accela cannot guarantee a start date until Accela resources are confirmed. Upon initiation of these Services, the Accela Project Manager will work with the Agency to collaboratively define a baseline project schedule. Given the fact that project schedules are working documents that change over the course of the project, the Accela Project Manager will work closely with Agency to update, monitor, agree, and communicate any modifications. Any resulting delays in the mutually agreed upon project plan that drive the estimated completion date beyond that which was agreed upon that result from Agency challenges (changes in project sponsor, staffing level/availability, missed deadlines) will require a Change Order to reimburse Accela for the additional costs associated with the delay, including, but not limited to, additional hours for project management, deliverable development and review. Please see Change Order details in the Assumptions section. Accela's sample Change Order template is found in Appendix D. BILLING TERMS BILLING SCHEDULE: Accela will perform the Services on an hourly payment basis based on the rate table below. The project is expected to take 358 hours and Accela's total price to perform the Services and provide the Deliverables described in Appendix C is estimated to be $57,980.00 exclusive of taxes and expenses. The price is based on the information available at the time of signing and the assumptions, dependencies and constraints, and roles and responsibilities of the Parties, as slated in this SOW. Accela shall not exceed the total estimate amount without the prior approval of Customer and shall not continue to provide services, after the total estimate has been reached, without the prior authorization of Customer. Invoices will be sent for hours worked every month. Any hours remaining on the project when Accela has completed the scope of this project will not be used for other work without a Change Order delineating the scope. Any hours remaining will expire on the June 30, 2015, 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 7 M Accela civic good Project Managementand CKersight 70 $170 $11,900 Configuration Analysis 48 $160 $7,680 System Configuration 120 $160 $19,200 Event Scripts Development 28 $160 $4,480 History Conversion 0 $160 $0 Report Creation 28 $160 $4,480 Training 16 $160 $2,560 Accela Citizen Access 0 $160 $0 Accela Mobile Office 16 $160 g$2.56OUser Acceptance Testing 16 $160 Go Live Support 16 $160 TOTAL 358 EXPENSES: Actual amounts of any reasonable and customary travel expenses incurred during the performance of services under this SOW will be billed to Agency. Accela will bill Agency for travel time, airfare, transportation, lodging, parking and meals expenses incurred travel and lodging, as well as other approved out-of-pocket expenses (such as mileage, tolls and telecommunications charges). Accela will work with Agency to manage and control its expenses. Resources deployed will book lodging accommodations with the Elk Grove Village limits at a rate not to exceed $150.00 per night including taxes. Accela will not incur expenses in excess of $6.000,00 (the initial contracted budget) without Agency's prior written consent. Expense receipts will be made available as requested by Agency. CONTRACT SUM: The total amount payable under this Agreement is therefor; $63,980.00 including travel expenses and travel time. The estimated fees for this SOW are predicated on the timely completion of project milestones. However, should completion of milestones slip due to actions of Agency, and should this slippage result in material effort to Accela in excess of the hours provided for in this document, Aocela will produce a change order at a rate of $185.00 per, hour for additional hours in support of the scope and deliverables contained herein. Any change order will need to be approved by both Agency and Accela. Change orders will need to be approved within three business days of delivery to avoid a halt of work on the engagement. PROJECTS PUT ON HOLD: It is understood that sometimes Agency priorities are revised requiring the Agency to place the Accela implementation on hold. The Agency must send a formal written request sent to Accela in order to put the project on hold. A project can be on hold for up to 90 days without invoking the termination clause (see Services Agreement). After that time, Accela can choose to cancel the rest of the Statement of Work. To finish the project will require a new Statement of Work at new pricing. © 2013 Accela Inc. December 2013 Proprietary and Confidential Page 8 M Accela civic good When a project is put on hold, at minimum. Accela will need to draft a Change Order to keep some of the Accela project manager's time engaged to monitor progress and to resource the project once it comes off hold. Other Change Order items may be needed as a result of the delay. When a project goes on hold, project resources will be re -deployed and Accela will need a forty-five (45) calendar day notice to re -staff the project. Resumption of the project will be dependent upon Accela resourcing timelines. Should the Agency become non -responsive to Accela communications for a term of 30 calendar days regarding continuance of the project work, Accela can choose to cancel the remainder of the Statement of Work. To finish the project will require a new Statement of Work at new pricing at the current rates. PROJECT ASSUMPTIONS GENERAL PROJECT ASSUMPTIONS Scope and Timeline • Scope is based on discovery sessions with Agency prior to the SOW development. • Agency and Accela will review their responsibilities before work begins to ensure that Services can be satisfactorily completed and in the appropriate timeframe. • Agency and Accela will use a collaborative approach to ensure implementation success. • Coding not specifically described in this document is the responsibility of Agency. • "Go live" (system is in production) timeline assumes timely completion of Agency deliverables (including finalization of requirements / use cases / product catalog), availability of key Agency resources, and collaboration and availability of any third -party vendor resources. Late (per mutually agreed project plan) Agency deliverables may adversely impact overall implementation timeline. • Overall project plan will be mutually agreed to by Agency and Accela project managers prior to final Configuration. • Deliverables will be documented in Accela based templates using the Accela methodology. There is no stated or implied promise that deliverables will be of a specked page length or comply to Agency formatting requirements. Sample templates are available to Agency upon request. Training • Project assumes that a Train the Trainer approach will be taken during this implementation. The Trainer will train one user in the operation of the creation of products and operation of billing functions in Accela. Testing • Accela is responsible for testing the initial configuration of system • Agency is responsible for writing any User Acceptance Test Scripts • Agency is responsible for User Acceptance Test and System Integration Testing Go Live and Go Live Support • "Go Live" definition is that the Accela software is up and running in production. If an Agency moves to production, i.e. "Goes Live" it is deemed to have accepted the product (see "Acceptance" in Services Agreement) and shall comply with any payment obligation for "Move to Production", "Go -Live" and/or 'Acceptance'. There may be post go -live issues that are being supported during this time; however any financial obligations the Agency may have to Accela based on "Go live", commence on the date the software is available in production. Project Completion 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 9 M Accela civic good • The project is complete once the transition to Accela's support (CRC) has been completed. If applica the specific deliverable acceptance process and financial obligation for "transition to CRC' or "project completion" will commence on the date the transition to Accela's CRC. Acceptance • For non -deliverable based payment agreements, at minimum, it is requested that Agency sign acceptance for a minimum of the major phases of the project typically: Initiation, Analysis, Foundation, Build, Readiness, and Deployment (as specified in Appendix E). Each phase should be signed off prior to commencing work on the next phase. Accela respectfully requests prompt attention to the processing of all Deliverable Acceptance Forms, as adherence to this timely process directly impacts the ability to complete the project in the desired timeframe. PROJECT RESOURCING ASSUMPTIONS Agency Resourcing • Agency will provide a dedicated Project Manager throughout the course of the implementation. • Agency Project Manager will maintain primary responsibility for the scheduling of Agency employees and facilities in support of project activities. • Agency has committed to the involvement of key resources and subject matter experts for ongoing participation in all project activities as defined in the project plan associated with this SOW. • Agency agrees during the Initiation Phase of the project to assign a single designated approver for each major project deliverable. The designated approver will be responsible for overseeing and/or directly participating in the design and development, as well as the approval, of the deliverable. Agency may make changes to designated approvers with written notification to Accela a minimum of one month before a deliverable is due. • Agency will provide access to subject matter experts and decision makers in a timely fashion. • Agency will commit project sponsors and all necessary stakeholders and SME's during the project kickoff. • Agency will commit all necessary SME's and IT personnel during the requirements and design phase for the appropriate sessions as outlined by the Accela Project Manager during Kick -Off preparation. Accela Resourcing • Accela has assumed that project team will need to be on -site as appropriate and mutually agreed upon. Any additional on -site consulting will beat the mutual agreement of Agency and Acoela Pmject Manager. All travel expenses incurred for on -site work are per the terms of expense reimbursement outlined above. • Accela personnel will attend Agency executive steering committee meetings as needed. • In the pricing, Accela has assumed the appropriate resourcing to ensure deployment success for the scope outlined. Significant additional support requested by Agency over this level of resourcing would necessitate a change order that could impact the cost of the project. • Accela will provide a project manager for services throughout the implementation in order to plan and monitor execution of the project in accordance with deliverables outlined in the Statement of Work. To support the implementation of the Accela Automation software at the Agency, Acoela will provide Project Management services throughout the project. • Any additional worked hours over the hours or scope stated in the SOW will require a Change Order. 0 2013 Accela Inc. December 2013 Proprietary and confidential Page 10 M Acceta civic good Third Party Resourcing • Accela is not responsible for impacts to project timeline created by dependency on Agency third party consultants. Timeline changes will result in a Change Order for extension of Accela project resources caused by Agency third party consultant actions (including availability) resulting in additional time or scope. PAYMENT ASSUMPTIONS General • Invoices are due net 30 of the invoice date. ACCELA SOLUTION ASSUMPTIONS General • Agency shall provide the necessary tools, accounts, and permissions that will enable Accela to access the Agency's internal network for the purpose of remote installation and testing. This access must be provided through industry standard tools such as Virtual Private Network (VPN). Failure to provide this access in a timely fashion will result in a project delay. Such a delay will result in a Change Order. • Accela will implement the version currently being used by the Agency. • Agency is responsible for proper site preparation, hardware, software, and network configuration in accordance with Accela specifications. • Accela will be responsible for implementing a functioning version of the application software at the Agency (assuming the Agency has installed the proper hardware, software, and networking devices). • Agency will provide Accela with access to test and development environments for each Agency system that requires integration with Accela Automation. ADMINISTRATION LOCATION OF SERVICES AND KEY CONTACT Services contracted under this SOW may be performed remotely and/or at the Agency's on -site facilities as deemed appropriate and reasonable for the successful completion of the Services detailed herein. Please indicate below the primary Agency location which will benefit from the services covered under this SOW. Work Location: Please indicate below the key Agency contact that will be responsible for Project Management: Name: Title: Phone Number(s): Email: 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 11 M Accela civic good CHANGE ORDERS In order to make a change to the scope of Professional Services in this SOW, Agency must submit a written request to Accela specifying the proposed changes in detail. Accela shall submit to Agency an estimate of the charges and the anticipated changes in the delivery schedule that will result from the proposed change in the Professional Services ("Change Order"). Accela shall continue performing the Professional Services in accordance with the SOW until the parties agree in writing on the change in scope of work, scheduling, and fees therefore. Any Change Order shall be agreed to by the parties in writing prior to implementation of the Change Order. If Accela's effort changes due to changes in timing, roles, responsibilities, assumptions, scope, etc. or if additional support hours are required, a change order will be created that details these changes, and impact to project and cost (if any). Any change order shall be signed by Accela and Agency prior to commencing any activities defined in the change order. Standard blended rate for Accela resources is $185.00 per hour. The Change Order Template is attached hereto as Appendix D. EXPIRATION The scope and terms of this SOW must be executed as part of the Agency Services Agreement within sixty (60) calendar days of the date of this SOW. If the SOW is not executed then the current scope and terms can be j renegotiated. O 2013 Accela Inc. December 2013 Proprietary and Confidential Page 12 M Accela civic good APPENDIX A: PROJECT RESOURCES AGENCY RESOURCES Agency must fill the appropriate roles with the appropriate personnel to work together with the Accela Project Team for these Services and that Agency will make available additional resources as needed for the Services to be successful. Agency roles can be filled by the same person. In addition, Agency will provide all necessary technical resources to make appropriate modifications within any Agency systems wishing to integrate with any Accela systems. These resources must be proficient in Agency coding/development environment and tools, to make the required changes to their software to enable integration and must be available during the timeframe of these Services. Agency roles include Sponsor, Project Manager, Technology Manager, and Business Lead(s) for each Division/department being implemented, Super User trainers, and others as appropriate. ResourcesDescription Responsibilities include: • Ultimate responsibility for the success of the project, • Creating an environment that promotes project buy -in, Project Sponsor • Driving the project through all levels of the agency, • High-level oversight throughout the duration of the project, • Serving as the primary escalation point to address project issues in a timely manner. Responsibilities include: • Overall administration, coordination, communication, and decision - making associated with the implementation; Project Manager • Planning, scheduling, coordinating and tracking the implementation with Accela and across departments within the agency; • Ensuring that the project team stays focused, tasks are completed on schedule, and that the project stays on track. user representative for each affected department must be appointed to facilitate analysis and configuration and serve as a decision -making entity for that group. These critical appointments may well determine the success of he implementation for their respective areas. Responsibilities include: Division/Departmental onlDepartmental Business La Leads • Attending requirements workshop sessions; • Willing and able to gather data and make decisions about business processes; • Assist in the creation of specifications for reports, interfaces & conversions • Review and test the system configuration; 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 13 M Accela civic good • Participating in the implementation of the Accela Automation solution. Responsibilities include: • Being trained on the Accela Automation system at a System Administration level; • Being fully engaged in the Business Analysis and system Division/Departmental Subject configuration activities; 'Matter Expert (SME) • Assist internal efforts towards the creation of reports, interfaces & conversions; • Assist in the review and testing of the system configuration; • Actively participate in the full implementation of the Accela Automation solution. Responsibilities include: • Primary responsibility for the technical environment during the software implementation; • Ensure that servers, databases, network, desktops, printers, are available for system implementation and meet minimum standards; Technical Lead Work with Accela technical personnel during implementation; • Maintain test and production databases; • Perform day-to-day maintenance of the system and install maintenance releases; • Act as the primary technical resource for troubleshooting problems; • Establish and maintain backup, archival, and other customary maintenance and housekeeping activities. Responsibilities include: Report Developer Understanding reporting needs of Agency • Ability to write or amend reports as the Agency's report needs grow ACCELA RESOURCES Accela will assign key Professional Services resources for this engagement with Agency. These individuals are well versed in the Accela Automation application, and are well qualified to lead this effort. Accela's Project Manager shall assume full responsibility for the coordination of this team and its interaction with key Agency resources assigned to the effort. The main roles are as follows: O 2013 Accela Inc. December 2013 Proprietary and Confidential Page 14 M Accela civic good implementations. The Program Manager will meet with Agency Executives monthly r upon request throughout the duration of the project. he Accela Project Manager is responsible for the overall project management and works directly with the client throughout all aspects of Accela implementations: from he initial stooping, planning, staffing to delivery. The Project Manager undertakes the project administration tasks including: • Change order management • Issue log management and escalation, • Status reporting Project Manager • Project workspace management • Resources management • Work plan management • Meetings management • Project review with Project Executive In addition, the Project Manager will actively participate in leading the System' Configuration Analysis sessions and will be responsible for the creation of the System Configuration Document. The Senior Implementation Consultant assigned to the project will have major experience in the business process as well as the product functionality and is responsible for. • Business analysis activities: Mapping the client's business processes and requirements to the functionality of Aocela's products and the creation of Senior Implementation solution design, Consultant ' • Leading system configuration activities, • Providing traininglmentoring to agency staff, • Recommend industry best practices to agency to enhance business processes, • Guide agency on how best to configure the system based on past experiences and software expertise. Implementation Consultant resources support the project and typically focus on the owing tasks. Implementation Consultant • The configuration of the system to match the System Configuration document. • Build activities within the project, such as conversion data mapping, creation of reports and interface specification. ccela Technical Consultants are involved in all areas that require knowledge of erver•side considerations and Accela add -on products such as: • Application installation and setup (Accela Automation, Accela GIS, Accela Technical Consultant Wireless, and Accela Citizen Access) • Report definition and creation • Event Manager Script definition and programming • Database Conversions and data mapping assistance • Interface specifications and development a 2013 Accela Inc. December 2013 Proprietary and Confidential Page 15 M Accela civic good Consultant �. Training Consultants are .. on the nature of the APPENDIX B - ACCELA IMPLEMENTATION METHODOLOGY with assistance from Accela will deliver its Services to the Agency by employing the methodology detailed in this section. This is a proven methodology that guides the project from inception to deployment, thereby increasing the chances of successfully implementing Accela software products. Project delivery through execution of this Implementation Life Cycle is described below. IMPLEMENTATION LIFE CYCLE Thorough execution of these six stages ensures that Accela customers receive high -quality services throughout the project engagement. Figure 1 -Accela Methodology Cearon SAW oa RXi Ce5[y^tRS.CnS ReW,,. Gaels and Aaan>e .^,d 0esrgn G;nlgora Srs;arn Tes. T.,,um and Ga Lroe aml Post rren,ition ro CRC Plan Pro)cl Scuba:• Prepare'&GO irv_ P:odeaiansllvp l SupFon As illustrated in the figure above, the stages of project delivery flow in linear direction, although many tasks run in parallel as appropriate to avoid unnecessary project delays. Each stage has pre -defined objectives, tasks and associated deliverables. upending on the exact scope of the project, a full complement or subset of all available deliverables will be delivered through the services defined for the project. Employing this deliverables -based approach ensures that Accela and the Agency understand the composition and 'downstream' impact of each project deliverable to ensure the project is delivered with quality and in a timely manner. INITIATION Initiation represents the first stage in the lifecycle. During the Initiation stage, project contracts and the SOW are finalized, project scope and objectives are reviewed, and project planning activities and deliverables are completed. ANALYSIS Analysis is the second stage in the lifecycle. During the Analysis stage, Accela reviews existing agency documentation, interviews agency staff, and conducts workshops to understand the "To -Be" vision of the Agency that can be executed with the aid of Accela Automation. It is during this Phase that Accela gains a deeper understanding of Agency processes and business rules; simultaneously, the Agency begins to gain a deeper understanding of the methodology and Accela Automation capabilities. A key output of this Phase is the To -Be Analysis Document(s) which serve as the'foundation' for configuration of Accela Automation to support germane elements of the Agency "To -Be" vision. Supplementing the To -Be Analysis Document(s) are all other configuration specifications documents related to data conversion, interfaces, reports, and event scripts. O 2013 Accela Inc. December 2013 Proprietary and Confidential Page 16 M Acceta civic good SOLUTION FOUNDATION Solution Foundation is the third stage in the lifecycle. It begins upon completion of Stage 2 and should be completed prior to the next stage, Build. During the Solution Foundation stage, Accela Automation will be built to match the to -be processes agreed to in the Analysis stage. Essential to this effort is the configuration of the Record (Case, Application, Permit, Work Order, etc.) types that were agreed to during the Analysis phase. BUILD Build serves as the fourth stage in the lifecycle, and execution of this stage overlaps Configuration, but ends after Configuration is complete. During the Build stage, all defined elements during the Analysis stage beyond the Solution Foundation will be implemented. This includes conversions, event scripts, interfaces and reports. READINESS Readiness is the fifth stage in the lifecycle. During the Readiness stage Accela Automation is fully tested, errors are identified, documented and corrected. Additionally, the solution is prepared for deployment. In addition, system administrators and end users are trained so that all appropriate agency staff members are prepared to use and maintain the software once the move to production occurs. DEPLOY Deploy is the sixth and final stage in the frfecycle. During the Deploy stage the applications are moved to production; all requisite pre -production activities are identified, tracked and completed, and post -production analysis and review is completed. Upon moving to production, the Accela Automation applications are transitioned to the Accela Customer Resource Center ('CRC") for ongoing support. A formal transition will occur between the Services team and the CRC that instructs the agency on available communication channels (telephone, email, and online tracking system) and use of the Accela knowledge base. Lastly, all documented issues or enhancement requests will be transitioned from the Services team to the Customer Resource Center. 9 2013 Accela Inc. December 2013 Proprietary and Confidential Page 17 M Accela civic good APPENDIX C — DELIVERABLE ACCEPTANCE FORM Please acknowledge acceptance by: A Sign and fax this document to: Accela, Inc. Tel: I7 Email this document as an attachment to: Date: Agency Name: Approving Agency Manager. Acoela Manager: Project Name/ Code: ConUadl Agreement #: . Agency agrees that Accela has successfully completed the following Deliverables: Source I Deliverable # Reference Details Service Agreement Agency agrees that Accela has successfully completed the Deliverables described above in accordance with the terms of the related Contract/Agreement. APPROVALS: Agency Name Signature Title Date O 2013 Accela Inc. December 2013 Proprietary and Confidential Page 18 M Accela civic good APPENDIX D - CHANGE ORDER SAMPLE CHANGE ORDER — PAGE 1 Agency: Project Code: Contract #I PO #: Initiating Department: Initiated By: Change Category: ❑ Product 1. Log File Issue details 1 scope impact: • Schedule impact: • Resource impact: • Cost impact: 2. Issue details I scope impact • Schedule impact: • Resource impact: • Cost impact: Total Project Schedule Impact: Total Project Resource Impact: Total Project Cost Impact: CO #: Date: ❑ Project ❑ Contract ❑ Maintenance DISPOSITION COMMENTS: Disposition: ❑ Approved ❑ Rejected ❑ Closed ❑ See Comments uate: O 2013 Accela Inc. December 2013 Proprietary and Confidential Page 19 M Accela civic good SAMPLE CHANGE ORDER — PAGE 2 The above. Services will be performed in accordance with this Change Order/Work Authorization and the provisions of the Contract for the purchase, modification, and maintenance of the Accela systems. The approval of this Change Order will act as a Work Authorization for Accela and/or Agency to perform work in accordance with this Change Order, including any new payment terms identified in this Change Order, This Change Order takes precedent and supersedes all other documents and discussions regarding this subject matter. Accepted By: Agency Accepted By: Accela, Inc. B: B: Print Name: Print Name: Title: Title: Director Date: Date: Accepted By Accela, Inc.. Print Name: Title: Sr. Date: 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 20 M Accela civic good APPENDIX E - DETAILED SCOPE The following section describes the specific activities and tasks that will be executed to meet the business objectives and business requirements of the Agency. In support of the implementation effort as described above, Accela will provide the following detailed implementation services. For each deliverable, a description is provided as well as criteria for acceptance of the deliverable. STAGE 1 - INITITATION PROJECT MANAGEMENT There are a total of 70 hours budgeted for the Project Management task. Accela will perform project management services needed to plan and monitor execution of the project in accordance with deliverables outlined. To support the implementation of the Accela Automation solution for the Agency, Accela will provide Project Management services throughout the project. Generally these services include the following: • Project Initiation • Change Order management • Issue log management and escalation • Resources management • Meeting facilitation . Project Management tasks will be shared between the Accela Project Manager and the Agency Project Manager. A project plan will be maintained and monitored using Microsoft Project. Accela Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Coordinate project planning activities. • Communicate the Accela Implementation Methodology that will be used by Accela to deliver Services. _Agency Responsibilities: • Identify and set expectations with key resources and subject matter experts for ongoing participation in the project. • Provide timely and appropriate responses to Accela's requests for project planning input and meeting logistics requests. • Provide meeting facilities for onsite activities. • Include Project Sponsor in Project Kickoff Meeting. • Provide suitable Agency facilities to accommodate training. • Ensure that users are proficient in using PC's in a Windows environment as a prerequisite for the training. • Ensure that users are familiar with use of standard Internet browsers as a prerequisite for the training. O 2013 Accela Inc. December 2013 Proprietary and Confidential Page 21 M Accela civic good STAGE 2 - ANALYSIS CONFIGURATION ANALYSIS To -Be Analysis is comprised of the activities required to define the Accela Automation Solution Foundation for the Agency. The key output of the process are To -Be Analysis Document(s), which serves as a'blueprint' for design and baseline configuration efforts throughout the implementation project and establishes the benchmarks for testing and acceptance at the conclusion of the project. There are a total of 48 hours budgeted for the Configuration Analysis task. During the Configuration Analysis stage, Accela will conduct interviews with key representatives from the Agency involved with the Health and Service Request record types. Accela will make recommendations where appropriate on ways to make the current business processes work efficiently with Accela Automation. During these configuration analysis workshops Accela will: • Review and chart each business process • Review and document intake requirements, forms, and data fields for each business process • Collect and document output requirements (documentsAetterslreports). • Collect and document fees, fee schedules, and collection procedures for each permit/business process type • Collect and document all required inspections, guide sheets, corrections and inspection result options for each permit type The final outcome of the Configuration Analysis will be a System Configuration Document that will be used as a roadmap for system configuration and testing. The Configuration Document will fully define: • Record Types and Record Type Masks • Record Speck Data elements • Intake Form • Record Statuses and Workflows • Fees o Fee Schedules o Fee Calculations o Account Codes • Inspections • Inspection Results • Guide Sheets • Standard Conditions Agency Responsibilities: • Provide workflow documentation for record types • Make available the appropriate key users and content experts to participate in the Configuration Analysis and verify the accuracy of the documented workflows, input/output formats and data elements. • Provide information pertaining to current system users • Document naming conventions • Collect examples of referral agency lists, contractor lists, forms, data fields, output requirements, documents, letters, reports and procedures needed to configure the application ® 2013 Accela Inc. December 2013 Proprietary and Confidential Page 22 2 Accela civic good Collect and document fee schedules and fee assessment procedures, including penalties and collection steps Outline process for inspection scheduling, work assignments and monitoring inspection status Deliverable: The deliverable from the Configuration Analysis will be the Accela Automation system configuration document. Acceptance Criteria: The Configuration Document will be accepted when Accela/Accela, and Agency agree that each business process has been appropriately documented. Acceptance must be completed prior to System Configuration. To -Be Analysis is comprised of the activities required to define the Accela Automation Solution Foundation for the Agency. The key output of the process are To -Be Analysis Document(s), which serves as a 'blueprint' for design and baseline configuration efforts throughout the implementation project and establishes the benchmarks for testing and acceptance at the conclusion of the project. STAGE 3 - SOLUTION FOUNDATION Accela will provide professional services to develop the Accela Automation Solution Foundation in accordance with requirements established and agreed upon during the execution of the tasks that comprise Stage 2 —Analysis. SYSTEM CONFIGURATION There are a total of 120 hours budgeted for the System Configuration tasks. The system configuration will include all items defined in the system configuration document: • Record Types and Record Type Masks • Record Specific Data elements • Intake Form • Record Status and Workflows • Fees o Fee Schedules o Fee Calculations o Account Codes • Inspections • Inspection Results • Standard Conditions Agency Responsibilities: • Identify and make available staff members who will work with Accela through this process • Arrange the time of qualified decision makers and business experts to confirm the workflow configuration and answer additional questions that are critical to project success. • Work with Accela on naming conventions for process steps, tasks, milestones, statuses, holds and dispositions • Provide complete and accurate information in a timely manner • Provide information and data to the format specified by Accela O 2013 Accela Inc. December 2013 Proprietary and Confidential I Page 23 M Accela civic good • Unit testing and final system testing of the configuration. Acceptance Criteria: • The Agency will test the configured system for purposes of validating the Record types configured. The Records will be accepted when Accela and the Agency agree that all requirements, objectives, and scope have been appropriately defined in each Record type. STAGE 4 - BUILD The Build stage includes data conversions, development of interfaces, development of all Business Process Validation and Automation (Event Manager Scripts and Expressions) configuration of add -on products and custom report development. It comprises all of the additional activities outside of solution foundation that are required to complete the total solution for the Agency. Similar to the Configuration Stage, it is critical that appropriate agency representatives are involved in each step of the process to ensure success. DATA CONVERSION There will be no data conversion for this project. CUSTOM EVENT SCRIPTS There are a total of 28 hours budgeted for the custom Event Scripts. Accela will develop Event Scripts using Accela Automation's integral Event Manager scripting functionality to automate specific business ruleslprocesses within Accela Automation. The need for event scripts will be identified during the configuration or as late as end user testing. Examples of scripts required will be: 1. Next Inspection Date field will be automatically populated based on inspection date and risk factor code. Example, in the Food Establishment Master Table, there is a field called "risk factor (1, 2 or 3). 1 is they need to be re -inspected in 90 days, 2 re -inspected in 180 days, 3 re -inspected in 365 days. The program will automatically fill in the next inspection date field by adding 90, 180 or 365 days to the current inspection date. Ability to be edited. 2. Sanitation Score will be automatically populated based on weight. Ability to be edited. For every violation, you subtract the weight field. The Food Inspection Violation Code Table will have a violation code ID, violation description, and weight fields. Example: Code Description Weight 1a Approved source, pasteurized foods used where required 5 1 b Wholesome, sound condition 5 2 Original container, property labeled 1 3a Potentially hazardous food meets temperature requirements 5 3b Ready -to -eat potentially hazardous food properly dated 5 3c Foods property cooked and/or reheated 5 4 Facilities to maintain proper temperatures 4 5 Thermometers provided and conspicuously placed 1 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 24 M Accela civic good The sanitation score starts will 100, then with each violation, the weight is subtracted. However, if there is a 3a and a 3b violation (for example), you only subtract one (1) of the weight 5. NOTE: The violation code can be separated out into two different fields (or even two different tables) if this will help with scripting the sanitation score. Example category and subcategory 3. Ability to e-mail (with option for cc) customer the Inspection Report after inspection is performed. Agency Responsibilities: • Arrange the time for qualified decision makers and business experts foe the design review/configuration analysis sessions that are critical to project success • Provide complete and accurate information in a timely manner • Identify and make available staff members who will work with Accela through this process and take responsibility for providing information for and validating the Event Manager Scripts to be developed • Allocate the time for qualified personnel to test the scripts for acceptance Acceptance Criteria: • The successful demonstration of the developed scripts within the Accela Automation system and meet the intended business requirement will be accepted after the completion of testing by Agency in agreement with Accela. REPORTS Reports are defined as anything that can be printed from the system, including but not limited to, reports, forms, documents, notices, and letters that the Agency wishes to print as identified during configuration analysis. The Configuration Document will define the reports and documents that are required by the Agency to effectively use Accela Automation. These reports will be broken down by level of effort and identified in the configuration document. It is expected that, after the appropriate training on the database and the selected report writing tool is completed, Agency personnel will be able to handle additional and future report requirements. Reports are classified by level of effort: high, medium, and low. There are a total of 28 hours budgeted for the Report creation and mentoring tasks The report development will be done using Crystal Reports or Accela's AdHoc reporting tool. These custom reports will be deployed in the Report Manager for use within Accela Automation. The Accela Report Manager integration requires Crystal Reports A Server, which allows an organization to publish reports to the web. Additional reporting needs beyond the 28 hours of support will be the responsibility of the Agency Agency Responsibilities: • Make available the appropriate key users and content experts to participate in the report specification development and validation activities. • Provide information and data in the formats specified by Accela that will be needed for the report configurations • Provide Crystal Report expert(s) to work with Accela on the reports. Acceptance Criteria: 0 2013 Accela Inc. December 2013 Proprietary and Confidential Page 25 M Accela civic good • Prior to the development of a report the Agency will approve a report design specification document that will be created jointly by the Agency and Accela. The approved document will be used as a basis for determining completion and approval of the report. ACCELA MOBILE OFFICE There are a total of 16 hours budgeted for the Accela Mobile Office setup Accela will install the Accela Mobile Office application. As part of this deliverable the Accela team will perform the tasks required to ensure Accela Mobile Office interfaces with Accela Automation in both a Test and Production environment. Accela Mobile Office will enable a City inspector to perform the following activities: • Result inspections in either store/forward or Mobile Office mode for Application Types To support these activities Accela will provide the following services: • Install Accela Mobile Office _Agency Responsibilities: • Arrange for the availability of appropriate people for the system installation, setup, testing, and quality assurance throughout the setup process • Order and procure necessary hardware, non-Accela systems software, and networking infrastructure as specified. • Provide people and physical resources based on the dates outlined in the project schedule. Acceptance will require the successful demonstration of the implemented module within the Accela system to the Agency. STAGE 5 - READINESS TRAINING There are a total of 16 hours budgeted for the Training tasks. Training will include: - 2 days Core Team support as need using the Train the Trainer approach The Agency Project Manager will identify those individuals to be trained in each of the above categories. These training classes will be scheduled throughout the implementation process as appropriate. Accela and Agency Responsibilities: • Properly select and prepare the power -users who will be participating in the training and subsequently training end users. • Arrange the time and qualified people for the training who are critical to the project success. O 2013 Accela Inc. December 2013 Proprietary and Confidential Page 26 M Accela civic good USER ACCEPTANCE TESTING AND GO LIVE PREPARATION There are a total of 16 hours budgeted for User Acceptance Testing tasks. This Task is time to test that the configured solution meets the agreed to solution as defined in all other tasks above. Accela will work closely with the agency implementation team to make sure the proper user acceptance testing and preparation for go live occurs. Accela will work remotely through this process Agency Responsibilities: • Make available the appropriate agency key users and content experts to participate in user acceptance testing. Acceptance Criteria: • This Deliverable will be accepted when agency agrees that the configured solution meets the agreed to solution as defined in all the sections above. STAGE 6-DEPLOY GO LIVE SUPPORT There are a total of 16 hours budgeted for Go Live support tasks. Production Go Live is defined as the first production use of the system. Accela will be on site during the cutover process and provide support for the agency end users and project team. • Official transfer from the Accela Services project team to the Customer Resource Center (CRC) © 2013 Aocela Inc. December 2013 Proprietary and Confidential Page 27 12/OS/2014 TO: Vito Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Village Gateway Signs - Phase 11 BACKGROUND: Gary R. Weber Associates, Inc. submitted a proposal to provide professional design services to include the site and sign design for the residential gateway signs and the Village Identity Gateway Sign. In addition, they will provide contract plans, specifications and permit coordination for the seven (7) locations. The six (6) residential gateway signs (Phase II) are at the following locations; Plum Grove Road north of Weathersfield Way, Plum Grove Road north of Nerge Road, Meacham Road north of Vermont Drive, Meacham Road north of IL-390, Devon Avenue near Park Boulevard, Arlington Heights Road north of Devon Avenue. These are the remaining residential gateway signs. The one (1) Village Identity Gateway Sign will be located at the southeast quadrant of I-290 and Devon Avenue. Gary R. Weber was the landscape consultant used to develop the ICRC Master Plan Update and has successfully assisted as a landscape sub -consultant on several other Village projects. Civiltech Engineering, Inc. will provide the site survey and electrical plans, while Rebechini Studios, Inc. of Elk Grove Village will be providing the structural and detail plans of the gateway sign. It is recommended that a professional design service contract be executed with Gary R. Weber Associates, Inc. for the design services for the Village Gateway Signs - Phase II in the amount of $79,351.60. Adequate funds are available in the Capital Projects Account and the ICRC Fund. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Pagel of 2 Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 2 of 2 �yGQOVE Vft(yC P 12/05/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Construction Engineering Services for the Lively Boulevard Project The Industrial / Commercial Revitalization Commission has authorized the implementation of the Lively Boulevard (Devon Avenue to Thomdale Avenue) improvement project. The project consists of the reconstruction of Lively Boulevard, improvements at the intersections of Mark Street and Kirk Street to provide enhanced truck turning movements, railroad crossing improvements, stone sewer rehabilitation and landscaping. Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction engineering services for this project. Civiltech has successfully completed construction supervision for numerous Village projects and have an excellent reputation in construction engineering, and are knowledgeable in Federal, State and Village standards. It is recommended that a professional construction engineering service contract be executed with Civiltech Engineering, Inc. for the Construction Engineering Services for Lively Boulevard (Devon Avenue to Thomdale Avenue) project in the amount of $396,493. The Village will be responsible for the payment of construction engineering costs and the State will reimburse the Village for 80% of the construction engineering costs. Adequate funds are available in the ICRC Account 208-3103-421.85-00. Your concurrencewith this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval Page 1 of 1 RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL -A -RIDE) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: PACE PARATRANSIT LOCAL SHARE AGREEMENT Village of Elk Grove a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of December 2014. APPROVED this _ day of December 2014. ATTEST: Judith M. Keegan, Village Clerk Pace L=15hareAgmn]U I S APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village PACE PARATRANSIT LOCAL SHARE AGREEMENT Village of Elk Grove This agreement is made this _ day of 2014 by and between the Suburban Bus Division of the Regional Transportation Authority (RTA) operating under the name and hereinafter referred to as "Pace", an Illinois municipal corporation, and the Village of Elk Grove, an Illinois municipal corporation, hereinafter referred to as the "Village". The parties, in consideration of the mutual promises hereinafter set forth, hereby agree to the following: 1. TERM - This agreement will be in effect beginning January 1, 2015 and ending December 31, 2015. 2. SERVICE DESCRIPTION - The Village will participate in the financial support of the transportation service described in the attached Exhibit A. Exhibit A is hereby incorporated and made a part of this Agreement. 3. REPORTING - Pace will provide to the Village on a monthly basis, a report with the following A. Number of one-way trips. B. Total Vehicle service hours (provided for Dial -A -Ride service as outlined in Exhibit A of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING — the Village agrees to reimburse Pace monthly for the Local Share incurred in operating the service described in Exhibit A of this agreement. The Local Share will be calculated in the following manner: A. The Total Expense of the project will be calculated by multiplying the number of vehicle service hours attributed to service delivered per this Agreement by the hourly rate charged to Pace by the Contractor. The Operating Deficit will be defined as Total Expense less imputed fares calculated by multiplying the total number of passengers for the month by the fare. B. The Pace Contribution will be the lesser of 1) 75% of the actual Operating Deficit attributed to a maximum of 7,773 Vehicle hours of service, or 2) $3.00 multiplied by the number of one-way passenger trips, or 3) $97,500. The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution is not depleted in advance before the end of the term of this agreement. The Local Share is the Total Expense, as described in Section 4 A, minus fares, minus the Pace Contribution. C. The Municipality shall pay Pace within thirty (30) days of receiving the monthly bill for the Local Share. 5. AMENDMENT - This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. Minor changes to semi -scheduled transportation services, including times and days, are permitted subject to prior written notice being provided to the Village regarding the service changes to be undertaken. 6. TERMINATION - This contract can be terminated upon thirty (30) calendar days written notice by Pace, if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by 201S LSA Page I Village of Elk Grove any other agency funding the service; 2) Pace develops alternative public transportation services which, as determined by Pace will better meet the transportation needs of the public; or, 3) the Village fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM -Pace will not be responsible for any failure on the part of the Contractor to provide service due to circumstances beyond the reasonable control of the Contractor or Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY PACE By: By: Thomas J. Ross, Executive Director Date: Date: Attest: Attest: Date: Date: VILLAGE OF ELK GROVE Craig Johnson, Mayor 2015 LSA Page 2 Village of Elk Grove VILLAGE OF ELK GROVE EXHIBIT A - ATTACHMENT Semi -Scheduled Transportation Services As a part of the services described in Exhibit A of the Local Share Agreement, the following pre - scheduled service will be provided at the Village's request. These services are to be provided free of charge to residents of the Village Grove Apartments and/or other senior housing complexes as may be identified and mutually agreed upon by the Village and Pace. The phone number to call is (847)299-6212. Monday Service: Mallard Crossing Shopping Plaza Pick-ups beginning at 1:00 p.m., returning trips at 2:30 p.m. and 3:00 p.m. No reservations required. Tuesday Service: Mallard Crossing Shopping Plaza Pick-ups beginning at 10:00 a.m., returning trips at 11:30 a.m. and 12:00 p.m. No reservations required. Wednesday Service: Elks Crossing Plaza and Elk Grove Town Center Plaza Pick-ups beginning at 9:00 a.m., returning trips at 10:30 a.m. and 11:00 a.m. No reservations required. Thursday Service: Elks Crossing Plaza and Elk Grove Town Center Plaza Pick-ups beginning at 10:00 a.m., returning trips at 11:30 a.m. and 12:00 p.m. No reservations required. VILLAGE OF ELK GROVE 2015 LSA Page 3 Village of Elk Grove -- Exhibit A TRANSPORTATION SERVICES VILLAGE OF ELK GROVE TYPE OF SERVICE Curb -to -Curb Dial -A -Ride Bus Service SERVICE OPERATED BY Pace will contract with a private carrier TRIP RESERVATION METHOD I hour advance reservation for regular dial -a -ride; semi -scheduled trips are provided per the Attachment to this Exhibit A. Service within the Village of Elk Grove, excluding the industrial park area. Service to Woodfield Mall is available through transfer to fixed route #699. Semi -scheduled service is also available between Senior Housing sites and the Senior/Community Center, local grocery and shopping areas, and Stratford Square Mall, as mutually agreed upon by the Village and Pace. (See Attachment to this Exhibit A.) SERVICE HOURS Monday through Friday 9:00 a.m. to 6:30 p.m. Saturday 9:00 a.m. to 4:00 p.ni HOLIDAYS Service will not operate on the following holidays: ➢ New Year's Day ➢ Memorial Day ➢ Independence Day ➢ Labor Day ➢ Thanksgiving Day ➢ Christmas Day ONE-WAY FARE Full Fare $1.30 Reduced Fare $ .65 All fares are subject to change at the discretion of Pace. FARE STRUCTURE The Reduced fare category includes children ages 7-11, senior citizens age 65+, and persons with disabilities who have an RTA Reduced Fare Card, or an RTA, ADA Paratransit Services Card, and students (high school or younger with proper identification) traveling to or firom school only, during school hours) Children under the age of 7 can only ride when accompanied by a fare paying passenger (a maximum of two children per fare paying passenger). The first two children under the age of 7 can ride free, with any additional children paying the reduced fare rate. RIDER ELTGTBILTTY General Public Exhibil A 201 i lerefd Share Agreonew COST ESTIMATE WORKSHEET 2015 LOCAL SHARE AGREEMENT PROJECT: VILLAGE OF ELK GROVE WEEKDAY SATURDAY TOTAL REVENUE $ 21,500 $ 27000 $ 23,500 EXPENSE $374,940 $ 34,987 $409,927 DEFICIT $352,521 $ 32,987 $386,427 PACE SUBSIDY $ 90,000 $ 7,500 $ 97,500 LOCAL SHARE $262,521 $ 25,487 $288,927 RIDERSHIP 24,000 21500 26,500. VEHICLE HOURS 7,073 660 7,733 Cost Emima(c MAN11eol 2015 Lund Share .4grcentcmu RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF REVENUE AND ATTACHMENT "A" MINIMUM STANDARDS REQUIRED TO SAFEGUARD INFORMATION GIVEN AS A RESULT OF A RECIPROCAL AGREEMENT ON THE EXCHANGE OF INFORMATION NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor and Village Clerk be and are hereby authorized to sign the attached documents marked: RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF REVENUE and ATTACHMENT "A" MINIMUM STANDARDS REQUIRED TO SAFEGUARD INFORMATION GIVEN AS A RESULT OF A RECIPROCAL AGREEMENT ON THE EXCHANGE OF INFORMATION Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: PASSED this _ day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk Aereemrnl II )RPmhmn;dat; ABSENT: 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village G0.0VE PIZ �, CP 12/08/2014 TO: Raymond R. Rummel, Village Manager FROM: Christine Tromp, Director of Finance SUBJECT: Reciprocal Agreement with the Illinois Department of Revenue on Exchange of Confidential Sales Tax Information BACKGROUND: The Illinois Department of Revenue (IDOR) recently advised the Village that the Reciprocal Agreement on Exchange of (Sales Tax) Information between the Village and IDOR will expire on December 31, 2014. The Finance Department has found this information extremely useful in identifying trends and verifying proper allocation of sales tax to the Village. Elk Grove Village is required to submit a new signed agreement which is attached as part of the Resolution, along with the list of employees and their titles who will be authorized to view the confidential information. Please forward to the Village Board for their consideration. APPROVALS: Tromp, Christine Jablonski, Maggie Roan, Matthew Created/]nitiated Approved Final Approval Page 1 of 2 ATTACHMENTS: 1. Sales Tax Agreement Request 2. Resolution Page 2 of 2 OBWNKMGV #CNXX XX17 5X9I 2i63N VILLAGE OF FLK GROVE VILLAGE ATTN: CRANISa B JOHNSON, MAYOR 901 WELLI GTON AVE i� ELK G �VE VILLAGE IL 60007-3456.;l;a 140V 2 0 2014 rr,:r,l!rr I Dear Local Official: STATE OF A Alin®IS D��EPArR�TMENT,;OPMVENUEi 6'� lax.11llnols.gov November 14, 2014 1�1►1��11811�111' Ili�l6'I���IIIIII�IB81111111��1�1119��'��'������� Letter ID: CNXXXX175X912163 Account ID:02242-80640 Public Act 98-1058 made changes to the statute regarding the furnishing of confidential taxpayer information to local governments. As a result of this legislative change, the Illinois Department of Revenue has made changes to the Reciprocal Agreement on Exchange of Information. Your current Reciprocal Agreement on Exchange of Information between your municipality and the Illinois Department of Revenue will expire on December 31, 2014. Your municipality Is required to submit a new signed Reciprocal Agreement on Exchange of Information. The updated agreement can be found on our website at www.tax.illinols.gov under the Local Government section. Please send the new signed agreement and a list of employees, with their titles, who will be authorized to view the information to the following address: Local Tax Allocation Division (3.500) Illinois Department of Revenue 101 West Jefferson Street Springfield, IL 62702 wa dolmareceive the new agreement, your municipality will not be eligible to receive confidential information after December 31, This will include the tri-annual remittance reports for the September through December 2014 collection period that are scheduled to be mailed In February 2015. If you have any questions, please write us or call our Springfield office weekdays between 8:00 a.m. and 4:00 p.m. Our address and telephone number are listed below Michelle Olson Revenue Tax Specialist II LOCAL TAX ALLOCATION DIVISION ILLINOIS DEPARTMENT OF REVENUE 101 W JEFFERSON ST SPRINGFIELD IL 62702-5145 (217) 785-5985 (217) 524-0526 fax IDOR-20-A (N-5r08) RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE AND THE ILLINOIS DEPARTMENT OF REVENUE The Illinois Department of Revenue (the "Department"), in accordance with the statutes of the State or Illinois, agrees to share under the terms of this Reciprocal Agreement on Cxchange of Information (the "Reciprocal Agreement") with the Town/City/Village of (the "Municipality") return information obtained pursuant to the Illinois Retailers' Occupation Tax Act, the Service Occupation Tax Act, the Use Tax Act, and the Service Use Tax Act (the "Tax Acts"). It is further agreed that all information exchanged will be used only for the official purposes of the State and of the Municipality and shall be kept confidential in accordance With (lie Tax Acts. Each party agrees to take appropriate steps to protect from unauthorized disclosure the tax information obtained pursuant to the Reciprocal Agreement and to destroy it When no longer needed by shaeed ing or other appropriate means. The Municipality agrees to follow the procedures to protect the confidentiality of information provided in "Minimum Standards Required to Safeguard Information Given as a Result of a Reciprocal Agreement on the Exchange of Information;' which is incorporated into the Reciprocal Agreement as Attachment A. Both parties understand and agree that the, Department will not provide any information under the Reciprocal Agreement to the Municipality unless and Until the Municipality signs Attachment A. It is agreed that only the chief executive officer of the Municipality will initiate the Reciprocal Agreement on Exchange of Information with the Department. The chief executive information, view return information, or receive related information on his or her behalf. This list shall be restricted to municipal personnel directly involved in the financial operations of the municipality and the financial information provided by the Department shall not be viewed by or shared with anyone who is not on the list. The Department agrees to provide the Municipality with a written list showing the names and official titles of Department personnel designated by it to request return information, view rettu-n information, or receive related information from the Municipality. Both parties agree to furnish additions to and deletions front the lists as they occur. It is agreed that no information provided under the Reciprocal Agreement will be provided by telephone or pursuant to a telephone request. It is further agreed that either party for administrative reasons may refuse to share information. Reciprocal Agreement on Exdlmge of Intonna0on - - 1 (R-10114) The Reciprocal Agreement may be canceled by either party at any time and will be canceled in the event of any unauthorized use or disclosure of State tax return information obtained pursuant to the Reciprocal Agreement or failure to abide by the procedures set forth by the Department for safeguarding the confidentiality of such return information. Illinois Department of Revenue Municipality Director Date Chief Executive of the Municipality Clerk of the Municipality Date ATTACHMENT A MINIMUM STANDARDS REQUIRED TO SAFEGUARD INFORMATION GIVEN AS A RESULT OF A RECIPROCAL AGREEMENT ON THE EXCHANGE OF INFORMATION All requests for information under the Reciprocal Agreement on the Exchange of Information (the "Reciprocal Agreement') will be in writing, on letterhead of the municipality and addressed to the Local Tax Allocation Division at the Illinois Department of Re Venue (the "Department'). 2. Information received under the Reciprocal Agreement will be kept in a locked storage facility, e.g., locked file cabinet, close(, or desk that is only accessible by persons authorized under the Reciprocal Agreement to receive information. Any information stored in an electronic formal shall be password protected and restricted to only those persons on the authorized list provided by the chief executive officer. Any Municipality that reccives information under the Reciprocal Agreement will promptly notify the Department when a municipal employee, who has been authorized to receive information under the Reciprocal Agreement, leaves employment of the Municipality or otherwise is no longer authorized by statute or by the Municipality to receive the information. 4. Any Municipality lhat reccives information under the Reciprocal Agreement will report immediately to the Department any possible or suspected breach of confidentiality of the information. 5. The proper method for destruction of information that is no longer needed is shredding or destruction of the CDs. G. Any Municipality that receives information tinder the Reciprocal Agreement agrees to allow the Department to physically inspect its facilities to insure proper compliance with these standards. Redf)(Mal Agreanmt on Exchajeof Information (Rd01M) 7. Any person who divulges confidential taxpayer information in any manner, except in accordance with a proper judicial order or as otherwise provided by law, is guilty of a Class B misdemeanor with a fine not to exceed $7,500,00. Confidential information includes any information collected by the Department from any return or investigation other than name and address of the taxpayer. The Town/City/Village of agrees to abide by the aforementioned standards in safeguarding the information that it receives pursuant to the Reciprocal Agreement on the Exchange of Information, which it has entered into with the Illinois Department of Revenue. Signature Title Date RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 801 LUNT AVENUE, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 613, even though it has been vacant and unused for less than 24 months, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality, the approval of the Board of Commissioners of Cook County is required to validate such shortened period of qualifying abandonment, and a resolution to that effect shall be included with the Class 6B eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 801 Lunt Avenue, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number 08-34-102-016-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 801 Lunt Avenue, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Number 08-34-102-016-0000, declared eligible for Class 613 special circumstances status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: THE EAST 6.43 FEET OF LOT 128 AND ALL OF LOT 129 IN CENTEX PARK UNIT 94, BEING A SUBDIVISION IN SECTION 34, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED OCTOBER 8, 1968 AS DOCUMENT NO.20638469, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Number 08-34-102-06-0000. Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Remove existing concrete apron on east side of parking lot and install new apron with curb. b. Remove west half of concrete apron on west side of truck loading entrance and install new apron with curb. c. Cut back over growth in rear of building encroaching on drainage ditch inside property line. d. Install new monument sign, metal canopy, fagade window, two office windows, metal beige paneling over existing aggregate to office and update paint scheme. e. Remove all outdated landscaping and install new landscaping and ornamental trees. Section 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk C IDSSARRnl I'm 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village 12/05/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 613 Property Tax Abatement for 801 Lunt Avenue BACKGROUND: The Law Offices of Rock Fusco & Connelly, LLC, on behalf of Horizon Front Line Transportation (Applicant) is seeking a Cook County Class 6B Property Tax Exemption for 801 Lunt Avenue. The Applicant intends on purchasing the building and utilizing it for their logistics operation. The Applicant is currently located in Wood Dale and would be relocating their entire operation to Elk Grove brining forty-five jobs. The subject property consists of an approximately 41,600 square foot building on an approximately 72,287 square foot site that has been 100% vacant since August of 2013. Prologis, the current owner of the building has spent approximately $110,000 over the last several years to maintain the building in good condition. The Applicant has allotted an additional approximately $114,425 to improve the building for their use. Planned improvements include: Remove existing concrete apron on east side of parking lot entrance and install new 8" concrete apron with curb per Village code requirements; Remove west half of existing concrete apron on west side of truck loading entrance install new 8" concrete apron with curb per Village code requirements; Cut back over growth of weeds and bushes in rear of building encroaching on drainage ditch inside property line; Install new monument sign per submitted sign plan; Install metal canopy over main entrance per submitted elevation plan; Install new facade window and two new office windows per submitted elevation plan; Remove all outdated landscaping and planting of new landscaping and ornamental trees per submitted elevation landscaping plan; Install metal beige paneling over existing aggregate to office area per submitted elevation plan; Updated paint scheme per submitted elevation plan. The Class 6B classification is designed to encourage industrial development throughout Pagel of 2 Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty- four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, josh Keegan, Judy Jablonski, Maggie Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Regeust for a Cook County Class 6B Property Tax Exemption 2. Resolution Page 2 of 2 MATTHEW P. CONNELLY CHRISTOPHER M. NOW LAW OFFICES JGHNJ ROCK ROCK F'USCO & CONNELLY, LLC 321 NORTH CLARK STREET CORM SUITE 2200 A BENJA IN SARATACY A.BENJOFF OFF SAVI CHICAGO, ILLINOIS 60654 L.MIL DAVID L. MILLER (312) 494-1 OOD JAMES B. NOW FAX (312) 494-1001 EILEEN E. ROSEN W W W.ROCKFUSCOCONNELLY.COM December 5, 2014 Mr. Joshua M. Grodzin Elk Grove Village Director of Business Development and Marketing 901 Wellington Avenue Elk Grove Village, Illinois 60007 Re: Class 6b Incentive Transmittal Letter Dear Mr. Grodzin: CATHERINE M. BARBER CARLY D. BERARD BRANDON A. CARNES THERESA BEROUSEK CARNET PATRICK W. CHINNERY SILVIA MERCADO MASTERS PHILIP J. ROCK; EMERITUS DANIEL R. FUSCO MICHAEL P. CONNELLY PAUL D. STREICHER JOHN P. SULLIVAN ORCOUNSEL Horizon Logistics and Front Line Transportation are seeking a Class 6B tax incentive so that it can purchase the property at 801 Lunt Avenue in Elk Grove Village ("the Property"). The Property consists of a 41,600 square foot industrial building on a 72,287 square foot parcel of land that has been owned by Prologis since 1999. As noted in the vacancy affidavit that is submitted with the Petition, the Property has been 100% vacant since August of 2013. (See Exhibit 1). Horizon Logistics and Front Line Transportation are currently conducting their business at 101 Mark Street, Unit G, Wood Dale, DuPage County, Illinois. They perform shipping services for numerous multinational corporations. They also warehouse goods for companies for short periods before shipping those goods to their final destination. They do not conduct retail sales and retail sales will not take place at the location. Once Horizon Logistics and Front Line Transportation move in to the Property, it will be 100% owner occupied. Horizon Logistics and Front Line Transportation are at a critical juncture. They have outgrown their current facility and need to expand their operation. Over the next few months, Horizon and Front Line intend to acquire a new building, purchase new equipment, and expand their workforce. These companies would like to do all of these things in Elk Grove Village. However, none of these things will be possible in Elk Grove Village without a 6b property tax incentive. If Elk Grove Village approves the Class 6b incentive for 801 Lunt, the Companies will have the resources necessary to purchase the Property, continue to improve the Property, and, most importantly, immediately bring approximately 45 jobs to Elk Grove Village and Cook County. It is our understanding that, with the savings achieved by the 6b tax incentive, they will be able to continue to grow such that they would need to hire another 5 employees within the next two years. Prologis spent a great deal of money preparing the building to make it marketable for a sale. In fact, Prologis has spent over $110,000.00 rehabilitating and updating the building making Mr. Joshua M. Grodzin Elk Grove Village December 5, 2014 Page 2 it suitable for the needs of a company such as Horizon and Front Line. We have attached to this letter copies of the invoices received from Prologis for the work that was performed. As you can see, the work included, but was not limited to, a partial new apron, painting the exterior, updating the interior of the building and landscaping. However, even with the significant resources spent by Prologis, the building has remained vacant for over one year and, without the Class 6b tax incentive, the building is likely to remain vacant for the foreseeable future. Horizon and Front Line also plan to further improve the Property. In fact, as you are aware, representatives from Horizon and Front Line met with Elk Grove Village officials to discuss repairs and property upgrades that Elk Grove Village would like to see at the Property. Based upon that meeting, and follow-up discussions with Elk Grove Village, the following repairs and modifications will be completed: • Remove existing concrete apron on east side of parking lot entrance. Install new 8" concrete apron with curb per Village code requirements; • Remove west half of existing concrete apron on west side of truck loading entrance. Install new 8" concrete apron with curb per Village code requirements; • Cut back over growth of weeds and bushes in rear of building encroaching on drainage ditch inside property line; • Install new monument sign per submitted sign plan; • Install metal canopy over main entrance per submitted elevation plan; • Install new fagade window and two new office windows per submitted elevation plan; • Remove all outdated landscaping and planting of new landscaping and omamental trees per submitted elevation plan; • Install metal beige paneling over existing aggregate to office area per submitted elevation plan; and • Updated paint scheme per submitted elevation plan. As part of the Petition, we have provided a detailed quote for completion of these proposed improvements totaling $114,425.00 (See Exhibit 2). We will be soliciting additional bids for this work, but believe that this quote is competitive. The proposed improvements will conform with the Village's Industrial/Commercial Revitalization Master Plan in that it will have clearly marked ingress/egress, convenient public access and parking; updated landscaping to soften appearance of building (e.g., trees and bushes added); and signage that will be consistent with the overall project design but is subordinate to the overall architecture and landscape elements. Overall, the Property will be maintained appropriately such that all aspects of the Property shall remain in good condition at all times. Moreover, and while we understand that temporary jobs are not considered for purposes of our petition, Horizon and Front Line are planning to perform work on the interior of the building including an expansion and modernization of the office space. While the proposed work is still being contemplated and is in the planning stage, we anticipate that the work will take Mr. Joshua M. Grodzin Elk Grove Village December 5, 2014 Page 3 approximately eight (8) weeks to complete and will employ 15-20 construction workers. Further, depending upon the growth of the business from the new location, Horizon and Front Line also plan to create new docks for the building and convert one of the existing docks into a van -ramp. The proposed cost for these improvements will be approximately $400,000.00. Attached hereto is a breakdown of the proposal received for the contemplated work. The improvements already completed by Prologis and that are planned (and considered) by Horizon and Front Line will increase the valuation of the Property by increasing the overall value of the building. Indeed, we believe that the cost of the Property to Horizon and Front Line reflects the improvements made by Prologis and that the proposed improvements will only add to the value of the Property. This will, in turn, benefit the other neighboring businesses in that Elk Grove Village may use this Property as an example of how a building should look and be maintained in order to be eligible for Class 6b tax incentives. The owners of Horizon Logistics and Front Line Transportation are excited to become members of the Elk Grove Village Community. The purchase and upgrades to 801 Lunt Avenue will significantly increase the valuation of the Property and, as a result, help ease the property tax burden on Elk Grove Village's residents. More importantly, the 6b tax incentive will allow the company to create more good paying jobs in the community. Thank you for your attention to this matter and I look forward to working with you. Should you have any questions regarding any of the materials we have submitted, or require additional information or documentation, please do not hesitate to contact me. Very truly yours, ROCK FUSCO & CONNELLY, LLC John J. Rock JJR/ib Art. MATTHEW P. CONNELLY CHRISTOPHER M. NOW LAW OFFICES JOHNJ.ROCK ROCK FUSCO a CONNELLY, LLC CORY D. ANDERSON 321 NORTH CLARK STREET STACY A. BENJAMIN BUITE 2200 SARA MASLOROFF CHICAGO, ILLINOIS 60034 DAVID L. MILLER (312) 494.1000 JAMES R. NOW FAX (312) 494.1001 EILEEN E. ROSEN WWW.ROCKFUSCOCONNELLY.COM October 31, 2014 Mr. Joshua M. Grodzin Elk Grove Village Director of Business Development and Marketing 901 Wellington Avenue Elk Grove Village, Illinois 60007 Re: Class 6b Special Circumstances 801 Lunt Avenue, Elk Grove Village, Illinois Dear Mr. Grodzin: CATHERINE M. BARBER CARLY D. BERARD BRANDON A. CARNES THERESA SEROUSEK CARNEY PATRICK W. CHINNERY SILVIA MERCADO MASTERS PHILIP J. ROCK, EM[MRO! DANIEL R. FUSCO MICHAEL. P. CONNELLY PAUL 0. STRETCHER JOHN P. SULLIVAN OFCOVNS£L Horizon Logistics and Front Line Transportation are seeking a Class 6B tax incentive so that it can purchase the property at 801 Lunt Avenue in Elk Grove Village. Normally, Cook County will only award a 6b when a property has been vacant for two or more years. However, the County will award a Class 6b tax incentive in cases where the vacancy is less than two years if special circumstances exist to justify the incentive. As a result, Horizon Logistics and Front Line Transportation request that Elk Grove Village pass an ordinance in support of the Class 6b that makes the specific finding that special circumstances exist that justify the incentive in this case. In this case, a specific finding of special circumstances is justified. First, the Class 6b tax incentive will immediately being 45 jobs to Cook County and Elk Grove Village. Moreover, the incentive will free up money for the companies so that they can create 5 additional jobs over the next two years and as many as 15 more jobs over the duration of the incentive. Without the incentive, the Horizon Logistics and Front Line Transportation will not be able expand its workforce. In addition, Prologis, the current owner of the property, put over $100,000 to make 801 Lunt Avenue more marketable. However, even with dramatic improvements made to the interior and exterior of the property by Prologis, it has remained vacant for over one year. Horizon Logistics and Front Line Transportation appreciate Elk Grove Village's consideration of the Class 6b tax incentive with special circumstances. Again, the finding of Mr. Joshua M. Grodun Elk Grove Village October 31, 2014 Page 2 special circumstances will create jobs in Elk Grove Village and allow for substantial rehabilitation at the property. Very truly yours, ROCK FUSCO & CONNELLY, LLC A/� John J. Rock HORIZON L OGISTICS. INC 101 Mark Stmt Unit C, Wood Dale, IL 60191 (847) 239-1900 PH (847) 239.Mo FX October31,2014 Mr. Josh Grodzin Elk Grove Village Director of Business Development and Marketing Village Managers Clfilce 901 Wellington Avenue Elk Grove Village, Illinois 60007 Re: Class 6b incentive Horizon Logistics 801 Lunt Avenue Elk Grove Village, Illinois 60007 PIN: 011-34-102-016-0000 Dear Mr. Grodzin: Horizon Logistics and Front Line Transportation have contracted to purchase the abandoned Industrial building located at 801 Lunt Avenue, Elk Grove Village, Illinois. For several years, Horizon Logistics and Front Line Transportation have been headquartered In Wood Dale, DuPage County. Over the last year, however, our companies have seen significant growth in business and expansion in their workforce. Attordingly, Horizon and Front Line need a new facility so that they can continue to grow and hire new employees. In the past, neither Horizon nor Front Line would not have considered leaving DuPage County because of the significant property tax advantage that DuPage possessed over Cook County. However, Cook County's 6b Property Tax Incentive has leveled the playing field and made Cook County very attractive to Industrial companies. As a result, Horizon Logistics and Front Line Transportation are seeking approval for Class 6b tax Incentive so that they can purchase 801 Lunt Ave and move their operations to Elk Grove Village. Without the 6b Incentive, this move will not be economically feasible or possible. Horizon Logistics and Front Line Transportation are at a critical juncture. They have outgrown their current facility and need to expand their operation. Over the next few months, Horizon and Front Line Intend to acquire a new building, purchase new equipment, and expand their workforce. These companies would like to do all of these things In Elk Grove Village. However, none of these things will be posslbie In Elk Grove Village without a 6b property tax Incentive. If Elk Grove Village approves the Class 6b incentive for 801 Lunt, the Companies will have the resources necessary to purchase the property, continue to Improve the property, and, most importantly, Immediately bring approximately 45 jobs to Elk Grove Village and Cook County. Elk Grove Village will also benefit significantly from granting the 6b tax incentive. Today, 801 Lunt sits vacant and has been vacant for over one year. Through the 6b Incentive, the Village will take this abandoned property and turn It into'a thriving facility that will bring more people and business to the Village. Moreover, the Village will realize more property taxes from the property with the 6b incentive in place than it does currently with a vacant building. In fact, the Village could see an Increase of approximately $15,000 in property taxes per year If It awards the 6b incentive. Again, Horizon Logistics and Front Une Transportation Intend to purchase 801 Lunt in Elk Grove Village but the agreement is contingent upon the approval of Elk Grove Village. The property has been vacant for over one year and has produced little In the way of property tax dollars. Horizon and Front Une will revitalize the building and, as a result, bring more revenue and jobs to Elk Grove Village. Thank you In advance for your attention to this matter. I look forward to working with you. Should you have any questions or concerns, please do not hesitate to contact me. Slncerely, afthardT.Wh e 7 VACANCY AFFIDAVIT 1, Marc San es. Vice President aea Estate Tax attest to the following facts: 1. That I am a representative of Prologls which has owned the property located at 801 Lunt Avenue in Elk Grove Village, Elk Grove Township, Cook County, Illinois (PIN 0834-102- 016-0000) ("the Subject Property') since 1999. 2. That, since August of 2013, the Subject Property has been 100%vacant and unused. 3. That as of the date of the execution of this affidavit, the Subject Property remains 100% vacant. 4. That, other than a prospective purchaser of the Subject Property, It Is anticipated that the Subject Property shall remain 100%vacant. Further ANant Sayeth Not Date: 10/23/14 Subscribe,And sworn br me This aday df `� i° Q2014 • Vacancy/Occupancy Affidavit cook county Asses/s7oor' Office L 2014 Appeal We. I 70 PfN: 08-34.102-016-0000 MARC SANCES n5e) f _._ being first duly Began. an oem deppea and saY ewll am The a @*nznxWne agent or Ins property IocabA at 601 Lunt Avenue Y In Elk Grove Village 1^DOa�N ._ . subiacl of the above nunplaint and Inau have jowl personal Mnowtedvv that the occupancy of We bulding(e) for the year 2014 _u as 1011m: Cons or Apolrmoncl IF I.,,. Y c n a Janus Iv1.lyV it .r. �i,lV'rY.lr --...-,� --• /J IY'n iln CN+ ...Nl•lviv I )'.Is.•T v:ld vr.'i,N 14rtfin': ..mpayiy. in.s':\ .. r - 4&lS,a' ��/, /��% 41.600•-- F BtINaIY_ 41,600 — March 41,600 April 41,600 Ma 41,000 June _ JulyAugust SepleintAm October 41, . O November Decem—ber_ i 11447,�0 Total _ AZO Vacancy * Include Commerolel condos here. IP965e Check all boost that oppY) 1 X Photos of ins vaurd apace are Included Min eft appeal 2. r--r Altempa to lease the vacant space ware made S rzn!L-r L i_ ---pre In uve,111-ianwmmeu, va..nl,r s„ . 0 r-e Atmupit w•m made to lease atv varaln'Para lvlcatusv — ----_ - For vacancy appeals, the following Information Is needed: Three preceding years of I actual historical income and expense Information and a current year rent roll. I �Insfnoaa ara.woos l�ia'loroyme, ode. s n soy>' �`-' . m,y Nnln rYaC Iac11t1 HSTUVyYiG�AI CK SEAL ..1 P'Ihhef Slafe of Illmoes , sets. r.e'lu. /• noverlber OS 2017 Fuithar.M.t • Affidavit Cook County ssessor's Office 2014 Applied No: —j-J�WJ PIN: 0114114 A 02-016-0000 t. MARC SANCES being flat duly sworn, on oath depose e,u say mat 14m Ire tam, awnedmanaglltg Agent of ills propeM localw at B01 Lunt Avenue in Ek Prove Village mnukEssa subject at the ahovu cunrylnkn. and that! hevc 'tic TYr 2013 peFonal knowledge thus the oceupuney of me butldIV31 for the year as foauws Condos or Aninmo da mlan.,, re.h Io. eo nw CenmameKur4y .np o. ra.rr,/, ., Grvrr.Nn„UA told Lvm,eYVM,nn,l :, Ocial , jalluory 41.600 0 41.600 rebruary 41,600 0 41,600 _ March 41,600 0 41.600 n 41.600 0 41,600 Ma • 41,600 0 41,600 June.-_ July 41.600 0 41,600 - — - — - -- — 0 41,600 Puttust '- P114.6198 V vf/ (a00 _ 41.600 - Se tumta,r O _ ::!, 41,600 Octobor :yy 41.600 -----_�— — November 41,600 December 41.600 _ -- Total 2q 12 499,200 ---�— --�- To41 annual grant Tdel emwsl percent aYs.16co eacsncyd wetaNea vaeer,eyd Irhdustrlsveommereelegse q '� Resbetlali <endd rJ' epenmab * Include Commercial condos here. 2 (ploese Check all holies t%':1 apply) 7, Photos of the vacant space bra Included with tks appeal 2 Attmnpu 10 lease the "card space were made. yiCO— hi:hAAft 1,. aI•!cn e-1 u11n omey J. No attompb w;re made to lease Me vacant spa-o I,u, m For vacancy appeals, the following Information Is needed: Three preceding years of actual historical Income and expense Information and a current year rent roll. guM1Nlbed uld swpn belle n o, ^1 :All„` —d,Y _ Funr,aA.y u4 1,vn`iyr�',11�I�'I+Ctr:`W({HSTUCK // + OFFICIAL SEr 1e NatmYY Public, Sure of Illinois .�\;i' +v1Y Gummias,od-ExpaPtes ^ _` November 05, 2017 tw. TN IN I N f, eS iniTAC-rfin .-LAN. -4R ZO i.4TT �—,z nz NORTH ELEVATION 0 6 6 16 FE" EASTELEVATION 0 1 0 16 FEU SEKOLOGISTICS ©CORNERSTONE ARCHITECTS UD. 2C14 ELK GROVE VILLAGE n.1.RiO15 DECEMBFR 2, 20Ta �a1a302 ,Architects 6la. LV.Oln-vmmw/oWlm COLOR n-V®vwlowwn COLORn.YIAIY WlO �, W1S®1OP10 FOND C .'1(`pJ11 FONUPlC Sd Tqm n � e S RHSBAL � 7a n h rn h�vswam MUMTA� n M a 3 n MLM/61n1f.T. 9VIo8TAR4 rr ro OCOaCKIW ARCHM S LA 7614 L�ELnM,. n� �Comerstone ,o .,.:o December 3, 2014 Mr. Rick White HORIZON LOGISTICS/FRONTLINE TRANSPORTATION 101 Mark Street, Unit G Wood Dale, IL 60191 REVISION III Dear Mr. White Thank you for giving us the opportunity to quote the project located at 801 Lunt, Elk Grove Village, IL. This is a total job bid and if the scope of the project changes, approved revisions and provisions will be charged accordingly. We have based this initial budget off of a walkthrough of the property. Prices are valid for 30 days from the date of this quote. Iris Construction Services, LLC to maintain a $5 million insurance policy during the course of this project. Overview Exterior improvements to meet village requirements for 6B application. Concrete " Remove existing concrete apron on Eastern side of parking lot entrance. Increase size of apron to meet accessibility code. Install new 8" concrete apron with curb per local code requirements. Remove Western half of existing concrete apron on Western side of truck loading entrance. Install new 8" concrete apron with curb per local code requirements. Price $2I, 400 Clean Up ' Cut back over growth of weeds and bushes in back part of the building encroaching drainage ditch inside the property line. Price $3,500 Si a e • Installation of monument ground sign in front of property. Specifications included on architectural rendering. Price $4,800 Painting Paint red band and black coping around top of building. Coping to receive priming and direct to metal paint as required. Price $8500 Cry Aluminum hanger rod canopy that covers corner office area and runs approximately 85 linear feet per arehitectural renderings. Landscaping Remove existing outdated landscaping and replace with ornamental trees to break-up large areas of concrete. Extend landscape area around landing entrance with permeable pavers. Per architectural renderings. Price $20,900 Exterior Window Cuts Saw cut three new window openings in existing office to match finish of existing windows. Window size to be approximately 4x4 with aluminum framing. Price $13,500 Wall Panels Installation of approximately 2600sf of wall panels in the front, office portion of the property. Costs for material and install typically average $12/psf. We have enclosed a link to the product line: http://suukturoc.con /pmducts/panels/ Price $31,200 Not Included ' Architectural or permit fees. Thank you again for the opportunity to place our bid. We apologize in advance if any of the assumptions listed in this document are incorrect or if there is work that you felt needed to be quoted and was not. Please feel free to contact us with any question or further clarifications. <CONTINUED> 2 Regards, 9wa 9L & David Smith General Manager P) 847-778-3486 dsmith a iris-construction.com Iris Construction Services, LLC PO Box 366 Lake Zurich, It. 60047 bttp://"�viv.iris-constmetion.com BREAKDOWN OF TAXES PAID WITH AND WOTHOUT CLASS 6B INCENTIVE FOR: 801 LUNT AVENUE, ELK GROVE VILLAGE, IL 60007 Year Bifective Fair Markel Assessment Class 5 Taxes Fair Market Level of Class 6 Taxes Tax Rate Value Level Without Assessment Value Based Assessment If Assessment 6b Clasaifiation on Purchase Class 6b is Pries Aouroved 2015 25.8117% S628.672 25% 157,168 $40.567.77 1 S2.400.000 10"/e 240.000 S61.948.13 2016 25.8117°% S628,672 25% 157.168 S40,567.77 I S2.400 000 10°% 240.000 $61.948.13 2017 25.8117Y. f628.672 25% 157,168 $40.567.77 1 S2,400,000 10% 240.000 S6I.948.13 2018 25.8117% 5628,672 25°% 137168 $40.567.77 $2.400.000 10% 240.000 $61.949.13 2019 - 25.8117%. $62&672 1 25% 157.168 S40,567.77 S2.400 000 10% 240.000 S61.948.13 2020 25.811 r/. $62&672 25% 157.168 S40.567.77 S2,400,000 10% 240,000 $61.948.13 2021 25.8117% 1628.672 25% 157.168 S40,567.77 $2,400,000 10Y° 240,000 S61.948.13 2022 25.8117°% 5628,672 25°% 157,168 $40.567, 7 52.400. 000 10% 240.000 S61.948.13 2023 25.8117% 5628.672. 25% 157168 S40.567. 77 12 400,000 10% 240,000 $61.948.13 2024 25.8111% $628.672 25°% 157,168 S40 567.77 f2.400,000 10% 240.000 $61.948.13 2025 25.8117% $629.672 25% 157168 S40.567.77 S2.400.000 100/e 360.000 S92.922.20 2026 25.8117% f628.672 25% 157168 510567.77 52,400.000 10°/. 480,000 S123.896.26 Total Taxes Total Taxes From to$496,813.24 E026 Without From 2015 to 5836,299.76 2 Approved ir 6b Approved Y 1. 1) a WITIURN A THE EAST 6.43 FEET OF LOT 128 AND ALL OF LOT 129 IN CENTEX PARK UNIT 94, BEING A SUBDIVISION IN SECTION 34, TOWNSHIP 41, NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEROF RECORDED OCTOBER 8,1968 AS DOCUMENT NO.20638469, IN COOK COUNTY, ILLINOIS. Permanent Index Number(s): 08-34-102-016-0000 Common Address: 801 Lunt Avenue, Elk Grove Village, Illinois RESOLUTION NO. A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED_ AT 751 PRATT BOULEVARD, ELK GROVE VILLAGE, ILLINOIS WHEREAS, the Village of Elk Grove Village desires to promote the development of industry in the Village of Elk Grove; and WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook County Board of Commissioners, and amended from time to time, the most recent amendment becoming effective as of July 17, 2013, which has instituted a program to encourage industrial and commercial development in Cook County known as the Cook County Real Property Classification Ordinance; and WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board of Trustees, finds that special circumstances justify finding that the property is "abandoned" for purpose of Class 613, even though it has been vacant and unused for less than 24 months, that finding, along with the specification of the circumstances, shall be included in the resolution or ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality, the approval of the Board of Commissioners of Cook County is required to validate such shortened period of qualifying abandonment, and a resolution to that effect shall be included with the Class 613 eligibility application filed with the Assessor; and WHEREAS, the Petitioner has applied for or is applying for Class 6B property status pursuant to said aforementioned ordinance, for certain real estate located at 751 Pratt Boulevard, in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Numbers 08- 34-307-004-0000, 08-34-307-006-0000 and 08-34-307-007-0000, has proven to this Board that such incentive provided for in said ordinance is necessary for development to occur on this specific real estate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the request of the Petitioner to have certain real estate located at 751 Pratt Boulevard, Elk Grove Village, Cook County, Illinois, legally described as follows, and with the Property Index Numbers 08-34-307-004-0000, 08-34-307-006-0000 and 08-34-307-007-0000, declared eligible for Class 6B special circumstances status pursuant to the Cook County Real Property Classification Ordinance as amended July 17, 2013, is hereby granted in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to occur on the subject property: LOT 72 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 43, A SUBDIVISION IN THE SOUTHWEST'h OF SECTION 34 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. LOT 117 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 84, A SUBDIVISION IN THE SOUTHWEST'%4 OF SECTION 34 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. LOT 118 IN CENTEX INDUSTRIAL PARK UNIT NUMBER 84 IN THE SOUTHWEST %4 OF SECTION 34 TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto as Exhibit "A" and made a part thereof. Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to the Class 6B Application and approves the classification of the subject property as Class 6B property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B tax incentives shall apply to the property identified as Permanent Real Estate Index Numbers 08- 34-307-004-000, 08-34-307-006-0000, 08-34-307-0107-0000. Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution subject to the petitioner completing the following conditions within twelve months of closing: a. Installation of landscaping, sealcoat and restripe parking lot, remove and replace concrete walks, remove curb stops behind building and tree on east side of building. b. Bring loading dock on north end of building up to code. c. Install new fagade element and signage. d. Interior demolition and office renovation, install energy efficient warehouse lights. e. Construct four new docks on east side of building and fill in and convert existing dock located on Pratt to a drive in. Section 5: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk Class6B7i I Vmu 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village OYE YQ�' - C 11/07/2014 TO: Raymond R. Rummel, Village Manager FROM: Josh Grodzin, Director of Business Development and Marketing SUBJECT: Request for a Cook County Class 6B Property Tax Abatement for 751 Pratt Boulevard. BACKGROUND: The Law Offices of Sarnoff & Baccash, on behalf of VK 751 Pratt LLC (Applicant) is seeking a Cook County Class 6B Property Tax Exemption for 751 Pratt Boulevard. The subject property consists of an approximately 53,00 square foot building on an approximately 151,582 square foot site that has been 100% vacant since July of 2014 The Applicant has allotted approximately $700,000 to rehabilitate the building for their use. Planned improvements include: Update and install new landscaping; Sealcoat and restripe parking lot, Loading dock on north end of building brought up to code, Remove and replace both front concrete walks; Remove tree on east side of building causing concrete to buckle; Remove curb stops behind building; Install new facade element and signage (new entry canopy clad in aluminum, new entry& wing wall clad in aluminum, new backlit sign); Interior demolition; Install energy efficient warehouse lights; Renovate offices. Moreover, the applicant will be conducting environmental remediation on the site at an additional cost of $50,000 to $100,000 on top of the previously allocated $700,000. The applicant has also agreed to remove the existing on -street loading docks and and drive-in door and reconstruct new on -site loading docks on the east side of the building should they secure a distribution and/or warehouse user. Should application secure manufacturing operation, the existing on -street loading dock will remain in place. The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate expansion and retention of Pagel of 2 existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances and significant rehabilitation. Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. The Clerk's office is preparing the resolution for the next Village Board Meeting. APPROVALS: Grodzin, Josh Keegan, Judy Jablonski, Maggie Roan, Matthew ATTACHMENTS: Created/Initiated Approved Approved Final Approval 1. Request Consideration for a Cook County Class 6B Property Tax Abatement for 751 Pratt Blvd. 2. Resolution Page 2 of 2 SARNOFF * BACCASH P R O P E R T Y T A X L A W December 9, 2014 Josh Grodzin Economic Development Director Village of Elk Grove 901 Wellington Avenue Elk Grove, Illinois 60007 RE: Class 6b Resolution Request VK 751 Pratt LLC 751 Pratt Blvd., Elk Grove Village, Illinois 60007 PINS: 08-34-307-004/-006/-007 Dear Josh: VK 751 Pratt LLC ("Applicant') is requesting a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of an abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and rehabilitating the same in order to lease to a warehousing, manufacturing and/or distribution user. In addition, because the property has been vacant for less than twenty-four (24) continuous months with a purchase for value, the Applicant will be seeking a Class 6b Incentive with special circumstances. Attached please find a brief narrative discussing the need for special circumstances The subject property consists of an approximately 151,582 square foot site with a roughly 53,000 square foot building that has been 100% vacant and unused since July, 2014. The property is in need of . substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $702,735 to $753,235 to immediately rehabilitate the subject property, which will include a number of Village of Elk Grove Village requested improvements and upgrades. Based on initial inspections, and conversations with the Village of Elk Grove Village, these improvements will be to update and install new landscaping, rehabilitate the parking lot, install new entry aprons, install a new modern awning at the entry, install a new aluminum facade at the entry, install a new backlit sign, replace the sidewalk, interior demolition, install new energy efficient warehouse lighting and renovate the offices as well as for other general maintenance. Additionally, the Applicant plans on completing an environmental cleanup on the subject property, and if necessary, will pursue a No Further Remediation Letter from the Illinois Environmental Protection Agency. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 10 to 15 construction jobs. Additionally, the Applicant has agreed with the Village of Elk Grove Village that if the end user of the subject property will use the same primarily for warehousing and/or distribution, that the Applicant will move the on street loading docks to the east side of the facility and that the loading docks will be contained within the site (see the Plans noted Option B). However, if the end user of the subject property will not use the same primarily for warehousing and/or distribution, that the Applicant will not need to move any loading docks (see the Plans noted Option A). One N. LaSalle Street • Suite 1920 • Chicago • Illinois • 60602 Ph 31.2.782.831.0 • Fx 312.782.8635 SARNOFF • BACCASH P R O P E R T Y T A X L A W Josh Grodzin December 9, 2014 Page Two The Applicant has been in close contact with a number of potential industrial users for the subject property ranging from manufacturing to warehouse/distribution companies and expects that it will secure a tenant very soon. Additionally, the Applicant expects that an industrial user at the subject property will bring anywhere from 40 to 60 jobs to the same. The Village of Elk Grove Village can also expect that an industrial user at the subject property and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that an industrial user at the subject property will attract business and various customers to the Village in the course of its operations. As the above indicates, there are various benefits the Village of Elk Grove Village will receive should the Applicant be granted the Class 6b Incentive. The Applicant is excited to move forward with the purchase, rehabilitation and reoccupation of the subject property. However, the above is all contingent on the Applicant receiving a Class 6b Incentive. Therefore, please review this letter and the following attached materials, and place the Applicant on the agenda for the next Village Board meeting on December 16, 2014: 1. Petition Form for Class 6B Program. 2. Legal description. 3. Affidavit attesting to the vacancy on the subject property. 4. Marketing brochure with an aerial. 5. Description and costs of the improvements to be made to the subject property. 6. Color renderings showing the proposed new fagade, signage and landscaping; Site Plans with landscaping; Landscaping Plan. a. Note: Option B is for a user that will use the site primarily for warehousing and/or distribution. 7. List of the subject property's taxes for the past five years, including Cook County print- outs. 8. Estimated taxes on the subject property with and without the Class 6b Incentive and with 100% vacancy relief. 9. $500.00 filing fee. Should you have any other questions or concerns, please do not hesitate to contact me at (312) 782-8310. Sincerely, BACCASH A. Kafrtz Encls. SARNOFF • BACCASH P R O P E R T Y T A X I. .A W Special Circumstances Requested by VK 751 Pratt LLC 751 Pratt Blvd., Elk Grove Village, Illinois (PINs: 08-34-307-004/-006/-007) VK 751 Pratt LLC ("Applicant') is requesting a Resolution in support and consent of a Class 6b Incentive on the property located 751 Pratt Blvd. in Elk Grove Village, Illinois (PINs: 08-34-307-004/-006/- 007) based on occupation of an abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. The Applicant plans on purchasing the subject property and rehabilitating the same in order to lease to a warehousing, manufacturing and/or distribution user. The subject property consists of an approximately 151,582 square foot site with a roughly 53,000 square foot building that has been 100% vacant and unused since July, 2014. The property is in need of substantial rehabilitation in order for any occupant to use the same. Therefore, the Applicant plans to invest approximately $702,735 to $753,235 to immediately rehabilitate the subject property, which will include a number of Village of Elk Grove Village requested improvements and upgrades. Based on initial inspections, and conversations with the Village of Elk Grove Village, these improvements will be to update and install new landscaping, rehabilitate the parking lot, install new entry aprons, install a new modern awning at the entry, install a new aluminum fagade at the entry, install a new backlit sign, replace the sidewalk, interior demolition, install new energy efficient warehouse lighting and renovate the offices as well as for other general maintenance. Additionally, the Applicant plans on completing an environmental cleanup on the subject property, and if necessary, will pursue a No Further Remediation Letter from the Illinois Environmental Protection Agency. Further inspections of the subject property may require additional improvements. This rehabilitation will create approximately 10 to 15 construction jobs. Additionally, the Applicant has agreed with the Village of Elk Grove Village that if the end user of the subject property will use the same primarily for warehousing and/or distribution, that the Applicant will move the on street loading docks to the east side of the facility and that the loading docks will be contained within the site (see the Plans noted Option B). However, if the end user of the subject property will not use the same primarily for warehousing and/or distribution, that the Applicant will not need to move any loading docks (see the Plans noted Option A). The Applicant has been in close contact with a number of potential industrial users for the subject property ranging from manufacturing to warehouse/distribution companies and expects that it will secure a tenant very soon. Additionally, the Applicant expects that an industrial user at the subject property will bring anywhere from 40 to 60 jobs to the same. The Village of Elk Grove Village can also expect that an industrial user at the subject property and its employees will invest commercially back into the community by visiting local establishments such as restaurants, gas stations, grocery stores and more. In addition, the Village of Elk Grove Village can expect that an industrial user at the subject property will attract business and various customers to the Village in the course of its operations. Based on our research and the additional costs that must be incurred to rehabilitate the building and site in order for this to be a successful endeavor, the Applicant must possess a Class 6b Incentive to complete the substantial rehabilitation thereof and to successfully operate the subject property. It is for these reasons that it is necessary to grant the Applicant a Resolution in support and consent of a Class 6b Incentive on the above -referenced property based on occupation of an abandoned property that has been vacant for less than twenty-four (24) continuous months with a purchase for value, special circumstances and substantial rehabilitation. Legal Description, Site and Building Square Footage The total land area of the subject parcel located at 751 Pratt Blvd. in Elk Grove Village, Illinois (PINS: 08-34-307-004/-006/-007) is approximately 151,582 square feet, and the total building area of the existing structure located thereon is approximately 53,000 square feet. Attached hereto please find alegal description of the subject property: AFFIDAVIT I, Kevin Segerson, if called to testify would attest to the following facts: 1. That I am the broker and landlord representative of General Farebox, Inc (GFI Genfare d/b/a SPX Genfare), that owns the property located at 751 Pratt Blvd. in Elk Grove Village, Illinois (PINS: 08-34-307-004/-006/-007) ("Subject Property"); 2. That the prior occupant of the Subject Property was General Farebox, Inc. That as of July 29, 2014, General Farebox, Inc completely vacated the Subject Property, 4. That since July 29, 2014, the Subject Property and has been 100% vacant. Further Affiant Sayeth Not, /,<�" Kevin Segerson Date: / o ( I � ( ( `F OFFICIAL SEAL Aw,F Pr-RGUSON OP ILLINOIS MY COMMISSION E%PIRES.OV15117 OFFICIAL SEAL ANtE Ft'RMWN NOTARY PUSUC • STATE OF UNOM MY CM"sSION EWTRES9111SM7 Total SF: +/- 53,000 SF - Office Area: TBD -Approximately 300k - ®- e°-'Wpv1"',^�- Land Site: 3.48 Acres.M e Ceiling Height: 18' Clear a J �i 8 -®. ;i Del pill Construction: Brick Block `•,' ivelley fw0pv'R0 a N Parking: 171 Car Stalls en<iy,'r Loading: 2 Interior Docks " ) O `c Power: 600 Amps + 800 Amps ' ? wd village rr2 °pro •. e O. Hare Sprinkler System: @480v Wet =® era .w •. ,Yr- Airport Taxes: $2.39 / SF (payable 2013)^ `{V P, Available: At Closing -.. Touny Sale Price: $2,915,000 t� ELK GROVE °`.S°Apfiird Sough N'. �IFoi°st Pranvc VILLAGE �- I. O Lunt Ave PROPERTY FEATURES i?a�7 •k�... �,::g+, M �. .n ro t ,, ,y we4"sr .' Dr ClenI o m Trailer Parking Potential Rio � '� e�. ! a Addkon an Blvd Large Land Site, Free -Standing Building Devon Ave b FOR MORE Matt Mulvihill Senior Vice Presidcni 847.706.4964 I mott.muwihill@cb-e.com Kevin Segerson Cal Payne INFORMATION Vice President - Assoc'oto - PLEASE 847.585,0680 847,706,499.5 CONTACT: kevin.se ersonokbre.com 9 C ca�um.poyne@cbre.com CBRE 751 Pratt Blvd., Elk Grove Village Illinois (P I N s : 08-34-307-004/-006/-007) PLANNED IMPROVEMENTS (Option A) ESTIMATED COST Update and install new landscaping $10,500.00 Rehabilitate the parking lot and install new entry aprons $21,000.00 Install a new facade, install new signage, replace sidewalk $63,000.00 Interior demolition $105,000.00 Install energy efficient warehouse lights $21,735.00 Renovate offices ( new paint, new carpet) $75,000.00 Design $31,500.00 Environmental Remediation $100,000.00 Total $427,735.00 Manufacturing tenant improvements (i.e. Floor drains, increased power, air lines, office enhancements, etc.) $275,000.00 TOTAL $702,735.00 PLANNED IMPROVEMENTS (Option B) ESTIMATED COST Update and install new landscaping $10,500.00 Rehabilitate the parking lot and install new entry aprons $21,000.00 Install a new facade, install new signage, replace sidewalk $63,000.00 Interior demolition $105,000.00 Install energy efficient warehouse lights $21,735.00 Renovate offices ( new paint, new carpet) $75,000.00 Design $31,500.00 Environmental Remediation $100,000.00 Total $427,735.00 Drive in Door conversion $52,500.00 4 New Docks on East Wall $273,000.00 TOTAL $753,235.00 �r.�'ALY<SPf .. ��T�d"�.Li.�eT.�}dL a�•)]FIL2^b't�.v 3r.: ��. � ...3:. • _ i 1 .. -. � 1��,, a � a#:Mete) +6'.. �". �`aSYh rs. 3.:.:: r� tTf« t 1I X'r'_1F i J Ii I I I II III / II/L�v QI D \ 1Y1 I+ 751 Pratt Blvd Elk Grove Village, IL 60007 1 Imo% 0 � //// lql i lIi. �yll. e� _ 4fkt i I4 Af I li �} 4 4 ) 4tk r. w., .t,.. 4 T"^:�'zy^ �.: '.M' � rta_ �. • � iv d� �.r�y yt„iN - ;.f-. -" xr xr any legend nreolcnnu -�u�r.w.rasa..wal•tlu�.v'rnc+m..m�m-.ulltluvuam.mnx�.i®c wrwwr.w.,,ao.vwa+nuaw�m.m.mm 00 VENTW REO ONE R Y. R1. RST. `. °. I.f parking information a0 orticc ,rsoon.e.u, v s p ..W YB Oe.1bt melo. : bNl: ]0 Vtllm pmWnp epam. 2I .awblEzb . emwm eawe: , 1 V dl W p eul.:,-cb1Y OPTION A n IAMO BY. desigrisk � VID6M Ir.Y.D SD6.0 r ' 14 .: "... ,...'.'tr t''-k '� i^+"d.'S.. �e.. "."?. �xx'i9 mP ... u. � - ... (� `<�'� � � �iiv+s• � .itt+ef��i �rr 'f111 ;,I'f! 9 1r n •— 751 Pratt Blvd Elk legend VENTURE ONE parking Information wB. warencuw:+n emB. +o emp s mmc se awie.e mw e: ea m n.: r mmc va OPTION B PAEPA 1 D BY, desigri msk SD7.0 ht� OBB.M n.M1 PRATE BLVD. CONSTRUCTION NOTES, tw � M 16XX0. 1 6HP1 ]-TOM -T M OM! I:]L'19 ova. Typical Eva)ercbn plenthg Deebg� er aMnero Pleeeob � cne a we.lem h a.JpM.0 .een.ms s,b w a.Mb+taeegw a+• ew• /1 Typicel8hrvb PIa1Nng Ottag SIGNATURE w DE514'N 40.WP Metl n.mme 751 Pratt Boulevard Elk Grove Villbgb, IL PRATE BLVD /) I.PP ).Smx IWe.MPr rr,ry 7T--T�1--I Front Yard Renovation dbcignhaae erchheMm Perking Lot {j_ t020 ea grove men benmr bR Bane, IL 60007 �1 n'awaam amb Typical PolennlM Pf do Darag �L100 751 Pratt Blvd., Elk Grove Village, Illinois (PINs: 08-34-307-004/-006/-007) Tax Year Taxes 2009 $105, 693.10 2010 $117,050.90 2011 $120,040.90 2012 $126,606.30 2013 $132,124.20 751 Pratt Blvd.. Elk Grove Village, Illinois (PINS: 08-34-307-004/-006/-007) Year Estimated Market Value Estimated Tax Rate Estimated Multiplier Estimated Tax Without The Class 6b Incentive - Estimated Taxes/ Square Foot Without The Class 6b Incentive Estimated Tax With The Class 6b Incentive Estimated Taxes/ Square Foot With The Class 6b Incentive Estimated Taxes With 100% Vacancy Relief Estimated Taxes/ Square Foot With 100%Vacancy Relief Estimated Building Square Feet 2014 $2,772,508 9.696% 2.6621 $178.908 $3.38 $71,563 $1.35 $70,434 $1.33 53,000 2015 $2,772,508 9.696% 2.6621 $178,908 $3.38 $71,563 $1.35 $70,434 $1.33 53,000 2016- $3,327,010 9.696% 2.6621 $214,690 $4.05 $85,876 $1.62 $84,521 $1.59 59,000 2017 $3,327,010 9.696% 2.6621 $214,690 $4.05 $85,876 $1.62 $84,521 $1.59 53,000 2018 $3,327,010 9.696% 2.6621 $214,690 $4.05 $85,876 $1.62 $84.521 $1.59 53,000 2019- $3,992,412 9.696% 2.6621 $257,626 $4.86 $103,051 $1.94 $101,425 $1.91 53,000 2020 $3,992,412 9.696% 2.6621 $267,628 $4.86 $103,051 $1.94 $101,426 $1.91 53,000 2021 $3,992,412 9.696% 2.6621 $257,628 $4.86 $103.051 $1.94 $101,425 $1.91 53,000 2022- $4,790,894 9.696% 2.6621 53091163 $5.83 $123,661 $2.33 $121,710 $2.30 53,000 2023 $4,790,894 9.696% 2.6621 $309,153 $5.83 $123,661 $2.33 $121,710 $2.30 53,000 2024 $4,790,894 9.696% 2.6621 $309,153 $5.83 $185,492 $3.50 $121,710 $230 53,000 15%Assessment In year 11 2025- $5,749,073 9.696% 2.6621 $370,9S4 $7.00 $296,787 $5.60 $146,052 $2.76 53,000 20%Assessment in year 12 Totals I 53,073,210 i $1,439,508 1 $1,209,887 -Denotes Reassessment Year. Assumptions, 1. 2013 tax rate and 2013 multiplier. 2. Market value based on the Initial 2014 Cook County Assessor's Office assessed valuation with $725,000 of Improvements and Increasing 20% per reassessmentyear. 3. Taxes based on 100%vacancy are based on the Initial 2014 Cook County Assessor's assessed valuation with 90%of the building assessed value removed, and Increasing 20%per reassessment year. 12/04/2014 TO: Vito P. Sammarco, P. E., Director of Public Works FROM: David Preissig, P. E., Deputy Director of Infrastructure SUBJECT 2015 MFT Street Maintenance Program BACKGROUND: As presented to the Capital Improvements Committee for approval by the Village Board, the following roadways total 4.39 miles for rehabilitation by the MFT Street Maintenance Program during the 2015 construction season: Street Westview Drive Clearmont Drive Bosworth Lane Warwick Lane Elmwood Lane Hickory Lane Spruce Lane Mimosa Lane Mulberry Lane Peach Tree Lane Dakota Drive Nebraska Drive Pratt Boulevard Touhy Avenue United Lane Pan Am Boulevard Eastern Avenue Beginning Clearmont Drive Westview Drive Carwell Avenue Clearmont Drive Hickory Lane Clearmont Drive Ridge Avenue, Cypress Lane Cypress Lane Mimosa Lane Michigan Lane Wisconsin Lane Busse Road Busse Road Pan Am Boulevard United Lane United Lane Ending Brookhaven Dr Ridge Ave Hartford Ln Cedar Ln Birchwood Avenue Spruce Lane Elmwood Lane Fern Drive Peach Tree Lane Ridge Avenue Meacham Road Indiana Lane 550 Ft East Elmhurst Road Devon Avenue Elmhurst Road Corporate Limit Since the Village's 2015 street maintenance program utilizes Motor Fuel Tax (MFT) funding, 1 respectfully request your concurrence and placement of the 201S MFT Street Maintenance Program and the MFT funding resolution on the Board Agenda. Upon concurrence by the Board, staff will prepare bid documents and advertise for bids for the 2015 MFT Street Maintenance Program in January 2015. APPROVALS: Southey, Brian Preissig, David Sammarco, Vito Jablonski, Maggie Keegan, Judy Roan, Matthew ATTACHMENTS: Created/initiated Approved Approved Approved Approved Final Approval 1. BLR 14230 "Resolution" 2. BLR 14232 "Municipal Maintenance Operations" 3. BLR 14231 "Municipal Estimate -Resurfacing" 4. BLR 14231 "Municipal Estimate-PCC Repl" S. BLR 14231 "Municipal Estimate - Materials" �j nrnois De Resolution for Maintenance of fY ent � Streets and Highways by Municipality of Transportation Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and Board of Trustees of the (Council or President and Board of Trustees) Village of Elk Grove Village Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $1,242,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2015 to December 31, 2015 (Date) (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period, and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg Illinois. 1, Judith M. Keegan Clerk in and for the Village of Elk Grove Village ,County of Cook and DuPage (City, Town or Village) hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and Board of Trustees at a meeting on December 16, 2014 (Council or President and Board of Trustees) Dale IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 16th (SEAL) day of December, 2014 Village Clerk (City, Town or Village) Regional Engineer Department of Transportation Date Printed 12/42014 BLR 14230 (Rev. 07/15113) Illinois Department of Transportation Municipal Maintenance Operations Section Number 15 - 00000 - 01 - GM Municipality Village of Elk Grove Village Location Surface Maintenance Operation Street From To Existing Type Length Width No. Description Quantity 8 Unit Westview Dr+ Clearmont Dr Brookhaven Dr HMA 1,090 27 ft Surf Rem; 1 '/." HMA SC "D" N50 4,230 sq yd Clearmont Dr Westview Dr Ridge Ave HMA 490 32 ft Surf Rem; 1 '/." HMA SC "D' N50 2,410 sq yd Bosworth Ln Carwell Ave Hartford Ln HMA 1,172 27 ft Surf Rem; 1 3/." HMA SC "D' N50 5,430 sq yd Warwick Ln Clearmont Dr Cedar Ln HMA 994 27 ft Surf Rem; 1 '/." HMA SC 'D' N50 3,050 sq yd Elmwood Ln Hickory Ln Birchwood Ave HMA 1,959 27 ft Surf Rem; 1 W HMA SC "D' N50 6,000 sq yd Hickory Ln Clearmont Dr Spruce Ln HMA 946 27 ft Surf Rem; 1 '/." HMA SC "D" N50 2,900 sq yd Spruce Ln Ridge Ave Elmwood Ln HMA 493 27 ft Surf Rem; 1 ''/." HMA SC "0" N50 1,510 sq yd Mimosa Ln Cypress Ln Fern Dr HMA 1,257 27 ft Surf Rem;1 '/." HMA SC "D" N50 3,850 sq yd Mulberry Ln Cypress Ln Peach Tree Ln HMA 1,114 27 ft Surf Rem; 1 W' HMA SC "D" N50 3,410 sq yd Peach Tree Ln Mimosa Ln Ridge Ave HMA 1,073 27 ft Surf Rem; 1 '/." HMA SC "D" N50 3,290 sq yd Dakota Dr Michigan Ln Meacham Rd HMA 1,120 27 ft Surf Rem; 1 ''/." HMA SC "D" N50 3,420 sq yd Nebraska Dr Wisconsin Ln Indiana Ln HMA 1,090 27 ft Surf Rem; 1 %" HMA SC "D" N50 3,250 sq yd Pratt Blvd Busse Rd 550 Feet East HMA 550 48 ft Surf Rem; 1 '/." HMA SC "D" N70 3,280 sq yd Touhy Ave Busse Rd Elmhurst Rd HMA 5,180 37 ft Surf Rem; 1 3/." HMA SC "D" N70 21,340 sq yd United Ln Pan Am Blvd Devon Ave HMA 2,125 37 ft Surf Rem; 1 '/." HMA SC "D" N70 9,250 sq yd Pan Am Blvd United Ln Elmhurst Rd HMA 1,632 37 ft Surf Rem; 1 '/." HMA SC "D" N70 7,100 sq yd Eastern Ave United Ln 6orp Limit HMA 315 37 ft Surf Rem; 1 '/.' HMA SC'D" N70 1,370 sq yd Submit Four (4) copies to Regional Engineer Page 1 of 1 BLR 14232 (Rev. 7105) Printed on 01/212014 10:13:09 AM ®Illinois Department of Transportation Municipal Estimate of Maintenance Costs Muncipality: Village of Elk Grove Village Mainatenance Period 1/1/2015 to 1213112015 Section Number. 15 - 00000 - 01 - GM Estimated Cost of Maintenance Ooerations Maintenance Operation No. Description) Maint. GroupR Insp. For G up I, IIA, 1113, or III Est Total Operation Cost Item Unit QuantityPrice I Unit Item Cost 2015 Hot -Mix Asphalt Resurfacing IV Removal and Disposal of CU YD 43.0 $ 10.00 $ 430.00 Contract Unsuitable Material 100% MFT IV Sub -Base Granular Material, SO YD 304.0 $ 5.50 $ 1,672.00 Type B 4" IV Bituminous Materials GAL 8,520.0 $ 0.10 $ 852.00 Prime Coat IV Aggregate Prime Coat TON 82.0 $ 1.00 $ 82.00 IV Hot -Mix Asphalt Surface Removal SO YO 565.0 $ 6.00 $ 3,390.00 Butt Joint IV Hot -Mix Asphalt Surface Course TON 4,234.0 $ 68.00 $ 287 912.00 Mix U', N50 IV Hot -Mix Asphalt Surface Course, TON 4,787.0 $ 73.00 $ 349,451.00 Mix "D", N70 IV Hot -Mix Asphalt Surface Removal, SO YD 42,750.0 $ 2.50 $ 106,875.00 1-1/2" IV Hot -Mix Asphalt Surface Removal, SO YD 42,340.0 $ 3.20 $ 135,488.00 2" IV Class D Patches Type II 6 Inch SO YD 348.0 $ 28.00 $ 974400 IV Class D Patches, Type 111, 61nch SO YD 520.0 $ 26.00 $ 13,520.00 IV Class D Patches, Type IV, 61nch SO YD 1,624.0 $ 26.00 $ 42,224.00 IV Traffic Control And Protection, L SUM 1.0 $6,000.00 $ 6,000.00 S ecial Total Estimated Maintenance Operation Cost 957,640.00 Preliminary En ineerin Engineering Inspection Material Testing Advertising Bridge Insections Total Estimated Maintenance Engineering Cost Total Esimated Maintennace Cost 957,640.00 Submitted: Director of Public Works Municipal Offical Title 16-Dec-14 Date Approved: Regional Engineer Date 4inted on 1/21/2014 10:17 AM BLR 14231(Rev. 07/16/13) [Mnois D . orient Municipal Estimate of Of Tf3n5p1tc1h0tl Maintenance Costs Muncipality: Village of Elk Grove Village Mainatenance Period 1/12015 to 12/31f2015 Section Number: 15 - 00000 - 02 - GM Estimated Cost of Maintenance Oneratinns Maintenance Operation No. Description) Maint. GrouplReq. Insp. For Gr up I, IIA, IIB or III Est Total Operation Cost Item Unit Quantity Unit Price Item Cost 2015 Villa ewide Concrete Replacement. IV Driveway Pavement Removal SO YD 1,910.0 $ 9.00 $ 17,190.00 Contract IV Combination Curb and Gutter Ran FOOT 9,565.0 $ 3.50 $ 33,477.50 $ 214,450 55% MFT $ 86.000 22% Village IV Sidewalk Removal SO FT 12.420.0 S 0.90 $ 11,178.00 $ 91,353 23% Private IV Sub -Base Granular Material, So YO 400.0 $ 6.00 $ 2,400.00 Type C 4" IV Sub -Base Granular Material, SO YO 290.0 $ 12.00 $ 3,480.00 Type C V. IV PCC Driveway Pavement, 51nch SO YO 1,890.0 $ 36.00 $ 68,040.00 IV PCC Driveway Pavement 81nch SOY 110.0 $ 48.00 $ 5,280.00 IV PCC Sidewalk 51nch SO FT 11,785.0 $ 4.50 $ 53.032.50 IV PCC Sidewalk 81nch SO FT 2,055.0 $ 5.50 $ 11,302.50 IV Detectable Warnings So FT 952.0 $ 20.00 $ 19,040.00 IV Class B Patches, Type 11, 91nch SO YD 66.0 $ 65.00 $ 4,290.00 IV Comb.Concnete Curb And Gutter FOOT 60.0 $ 19.00 $ 1,140.00 Type B-6.12 IV Comb.Concrete Curb And Gutter, FOOT 55.0 $ 29.00 $ 1,595.00 Type B-6.24 IV Comb.Concrele Curb And Gutter. FOOT 6.190.0 1 $ 15.00 $ 92.850.00 Type M-5.12 IV Comb.Concrete Curb And Gutter, FOOT 3,325.0 $ 16.50 $ 58,657.50 Type M-5.18 IV Traffic Contr. and Protection, S L SUM 1.0 $8.500.00 $ 8,500.00 IV ReiMorc. Bars For Utility Trench FOOT 100.0 $ 0.50 $ 350.00 Total Estimated Maintenance Operation Cost 391 803.00 Preliminary Engineering Engineering Inspection Material Testing Advertising Bride Inspections Total Estimated Maintenance Enoineerinq Cost Total Esimated Maintennace Cost 391 803.00 11 Submitted: Director of Public Works Municipal Ofrical Tiue 16-Dec-14 Date Approved: Regional Engineer Date Printed on 1/21/2014 9:16 AM BLR 14231(Rev. 07/16/13) IDinois Department . Transportation Municipal Estimate of Maintenance Costs Muncipality: Village of Elk Grove Village Mainatenance Period 1/1/2015 to 12/31/2015 Section Number: 15 - 00000 - 00 - GM Estimated Cost of Maintpnanra rinoratinnc Maintenance Operation No. Descri lion Maint. GroUDIRea.1 Insp. For GrouP I IIA IIB or III Est Total Operation Cost Item Unit Quantity Unit Price Item Cost 2015 Hot -Mix Asphalt Material Purchase III I Bituminous Materials GAL 250 $ 8.40 $ 2.100.00 Contract Prime Coat in 5-gal Container $ 70,000 88% MFT III Hot -Mix Asphalt Binder Course TON 950 $ 52.00 $ 49 400.00 $10000 12% Villa a IL-19.0 III Hot -Mix Asphalt Surface Course TON 500 $ 57.00 $ 28 500.00 Mix "C" IL9.5mm Total Estimated Maintenance Operation Cost 80 000.00 Preliminary En ineerin Engineering Inspection Material Testing Advertising Bridge Inspections Total Estimated Maintenance En ineerin Cost Total Estimated Maintennace Costl 80 000.00 Submitted: Director of Public Works Municipal ORmI Title Date Approved: Regional Engineer Date Printed on 1/21/2014 9:13 AM BLR 14231(Rev. 07/16/13) RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk A greementl DOTLi rely81 vd ��OQpVEV CF AL 12/05/2014 TO: Vito P. Sammarco, P.E., Director of Public Works FROM: Brian Lovering, P.E., Senior Engineer SUBJECT: Lively Boulevard Project - IDOT Joint Agreement BACKGROUND: Attached is a copy of the Joint Agreement for the Lively Boulevard (Devon Avenue to Thorndale Avenue) project to be executed by and between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village. The Agreement provides funding for construction and construction engineering for the proposed roadway reconstruction project The project consists of the reconstruction of Lively Boulevard, improvements at the intersections of Mark Street and Kirk Street to provide enhanced truck turning movements, railroad crossing improvements, storm sewer rehabilitation and landscaping. The total estimated construction and construction engineering cost for the project is $3,508,481. The Village has secured funding for the project through the Surface Transportation Program in the amount of $2,788,562, which is approximately 80% of the total project cost. The State will bid the construction contract, make all payments to the contractor and will reimburse the Village for 80% of the construction engineering cost. The Village will be responsible for the payment of construction engineering costs, and will reimburse the State for the local match and the non -participating construction costs. A resolution appropriating funds for the full construction engineering, the 20 percent construction match and all non- participating construction costs ($1,037,113 total) must be adopted by the Village as a function of the execution of this Agreement. It is recommended that a Resolution appropriating the funds and a Resolution authorizing the execution of the Joint Agreement. The Mayor must execute the Agreement after the passage of the Resolution. Adequate funds are available in the ICRC Account 208-3103-421.85-00. Your concurrence with this recommendation is respectfully requested with subsequent forwarding for Village Board consideration. APPROVALS: Lovering, Brian Sammarco, Vito Tromp, Christine Roan, Matthew ATTACHMENTS: 1. Local Agency Agreement Created/Initiated Approved Approved Final Approval Pagel of 2 2. LAA Map 3. Resolution Page 2 of 2 �j �Ir10�s �iCl�lt t`� 01 TrarlSpOftahOn Local Agency Agreement for Federal Participation Local Agency Village of Elk Grove Village State Contract X Day Labor Local Contract RR Force Account Section 12-00060-00-PV Fund.Type STU ITEP and/or SRTS Number Constmction En ineerin Right-of-Wa Job Number Project Number Job Number Project Number Job Number Project Number C-91-265-14 M-4003(315) - This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LA, approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Location Local Name Lively Boulevard Route Termini Devon Avenue to Thorndale Avenue Current Jurisdiction LA FAU 1700 TIP Number 03-13-0002 Project Description Length 0.58 mile Existing Structure No N/A The work consists of earth excavation, pavement removal, construction of storm sewers, HMA binder and surface course, combination concrete curb and gutter, street lighting relocation, tree removal, landscaping, erosion control, water main, thermoplastic pavement markings, and sodding. Division of Cost Type of Work Participating Construction Non -Participating Construction Preliminary Engineering Construction Engineering Right of Way Railroads Utilities Materials TOTAL STU 2,471,368 317.194 % STATE % LA % Total ( ) 617,842 ( BAL ) 3,089,210 ( ) 22,778 ( 100 ) 22,778 ( ) 79,299 ( BAL ) 396,493 $ 2.788,562 $ $ 719.919 $ 3,508,481 'Maximum FHWA (STU) Participation 80% not to exceed $2,788,562. Non -Participating Construction includes but is not limited to waternain, fittings, valvebox and signing NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and Slate participation. The actual costs will be used in the final division of cost for billing and reimbumment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Agency Appropriation By execution of this Agreement, the LA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LA share of project costs. A copy of the resolution or ordinance is attached as an addendum. Method of Financing (State Contract Work) METHOD A —Lump Sum (80% of LA Obligation) METHOD B— Monthly Payments of due by the of each successive month. METHOD C—LA's Share Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Loral Contracts) Printed on 12/5/2014 Page 1 of 5 BLR 05310 (Rev. 10106114) Agreement Provisions THE LA AGREES- (1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LA's estimated obligation incurred under this Agreement. The LA will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE within thirty (30) calendar days of reciept, an amount equal to the LA's share of the construction cast divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating casts) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B. or C, shall allow the STATE to internally offset, reduce, or deduct the arearage from any payment or reimbursement due or about to become due and payable from the STATE to LA on this or any other contract. The STATE, at its sole option, upon notice to the LA, may place the debt into the the Illinois Comptroller's Offset System (30 ILCS 105/10.05) or take such other and further action as my be required to recover the debt. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the dose of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed on 12/52014 Page 2 of 5 BLR 05310 (Rev. 10/06/14) (14) (Railroad Related Work Only) The estimates and general layout plans for at -grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission ([CC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any stone water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the dale of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. Printed on 12/52014 Page 3 of 5 BLR 05310 (Rev. 10106/14) (25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that expend less than $500-000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web -enabled government -wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www.sam.gov/portal/publictSAM/#l. THE STATE AGREES- (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one- (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off -site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal -aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns- (4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT — assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT — assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). In the absence of a USDOT — approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 13010.01 et sec.) unless the provisions of that Act exempt its application Printed on 12/5/2014 Page 4 of 5 BLR 05310 (Rev. 10/06/14) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Mao Number 2 — Local Aooroorfation Resolution (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED Local Agency Craig B. Johnson Name of Official (Print or Type Name) Title (County Board Chairpemon/Mayor/vllage President/etc.) (Signature) Date The above signature certifies the agency's TIN number is 36-6009201 conducting business as a Governmental Entity. DUNS Number 072316581 APPROVED State of Illinois Department of Transportation Erica J. Borggren, Acting Secretary Dale By: Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date Michael A. Forti, Chief Counsel Date Tony Small, Director of Finance and Administration NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. Printed on 12/5/2014 Page 5 of 5 BLR 05310 (Rev. 10/06114) r z (�L o E'LK GROVE VILLAGE jl J E' ce ._mil D, ;rc< 61 , Pratt Givd III P� � > I j"erit�r St t0 c a Lti, II 83 SG �r� Else UJ in ki tlf At/ m 3„ PROJECT LOCATIONIVON AV ,mom' ELK GRAVE D.EVO. - .. e' erace : C A aPark - ADDISON TWP EikG CN , ¢ "°LsP 2 1t0(jUO L� .' 0 j * Park%BENSENVI iE p'� Ni11 pr 01 4i!lndla�` 3 Mark 5i '. R Mark Si .T y AV Historical esterday AUSeUfh IL s LU I� R W 2W �r coKiek S! _ Z J - - -- _tu RNDALE AV '. l !7 7 fty wood DALE c warrerl.0.len Ch Ardmoie Av �F Dillon CI � Sive� Wood Daie o _ Community I Park z I North St y� RiCh2 t•�D 8'J0 Bryn MawrAv St Beinor Village of Elk Grove Village It '" 1roxl Dale Lively Boulevard Phase I Study Frazee `�" �r a .'. St Thomdale Avenue to Devon Avenue Gro= ' 1Yashington , Par�' LOCAL LOCATION MAP - Y! �t`otTa A Y <2 N Y CIVILTECH Not to Scale — _ J:12572\CAD\EzhibitsQ572 LowUon Map.dgn RESOLUTION NO. A RESOLUTION OF THE VILLAGE OF ELK GROVE VILLAGE AUTHORIZING THE ADOPTION OF THE COOK COUNTY MULTI -JURISDICTIONAL HAZARD MITIGATION PLAN WHEREAS, all of Cook County has exposure to natural hazards that increase the risk to life, property, environment and the County's economy; and WHEREAS, pro -active mitigation of known hazards before a disaster event can reduce or eliminate long-term risk to life and property; and WHERAS, the Disaster Mitigation Act of 2000 (Public Law 106-390) established new requirements for pre- and post -disaster hazard mitigation programs; and WHEREAS, a coalition of Cook County, Cities, Villages and the Metropolitan Water Reclamation District of Greater Chicago with like planning objectives has been formed to pool resources and create consistent mitigation strategies within Cook County; and WHEREAS, the coalition has completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives and creates a plan for implementing, evaluating and revising this strategy. NOW, THEREFORE, BE IT RESOLVED that the Village of Elk Grove Village: I. Adopts in its entirety, Volume 1, Chapter_, the Elk Grove Village jurisdictional annex of Volume 2_ _ and the appendices of Volume 2 of the Cook County Multi - Jurisdictional Hazard Mitigation Plan (HMP). 2. Will use the adopted and approved portions of the HMP to guide pre- and post - disaster mitigation of the hazards identified. 3. Will coordinate the strategies identified in the HMP with other planning programs and mechanisms under its jurisdictional authority. 4. Will continue its support of the Steering Committee and continue to participate in the Planning Partnership as described by the HMP. Will help to promote and support the mitigation successes of all HMP Planning Partners. PASSED AND ADOPTED on this _ day of December 2014 by the following vote: AYES: NAYS: ABSENT: ABSTAIN: APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Conlai; n•.int� I-!;uard.`al rti_a!i, nPlan2nll RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF COOK AND JURISDICTION VILLAGE OF ELK GROVE VILLAGE NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF COOK AND JURISDICTION VILLAGE OF ELK GROVE VILLAGE a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of APPROVED this _ day of ATTEST: Judith M. Keegan, Village Clerk McmiranduinoIUndomuindm?I)! 15I-.%j Old 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF COOK AND NRISDICTION This Memorandum of Understanding ("Understanding") is entered into by and between the County of Cook ("County"), a body politic and corporate of the State of Illinois, through its Department of Homeland Security and Emergency Management (DHSEM), and , an entity of local government("Jurisdiction"). The County, the DHSEM and Jurisdiction are herein referred to collectively as the "Parties." - RECITALS WHEREAS, it is the policy of the DHSEM to assist other local government entities in the event of an emergency or disaster by making equipment available to them that can assist in mitigating against, responding to, or recovering from an emergency event or disaster as efficiently and effectively as possible; and WHEREAS, the DHSEM works to support local government entities with their emergency equipment needs during emergency events or disasters; and. WHEREAS, Jurisdiction wishes to be able to necessary by obtaining emergency equipment respond to an emergency event or disaster; and avail itself of assistance from DHSEM when from DHSEM to enable Jurisdiction to better WHEREAS, the purpose of this Understanding is to provide disaster response assistance through the use of DHSEM emergency equipment when local and regional resources are insufficient to meet the response needs of the Jurisdiction. NOW, THEREFORE, in consideration of the mutual convenants and agreements set forth herein, the Parties hereby agree as follows: I -INCORPORATION OF RECITALS The recitals set forth above are incorporated herein by reference and made a part hereof II. PROCEDURE FOR REQUESTING EMERGENCY EQUIPMENT In the event of an emergency or disaster for which the Jurisdiction wishes to use DHSEM emergency equipment, the Jurisdiction must contact the DHSEM Duty Desk at 312.603.8185 or through WebEOC to request the equipment. After verifying the request is being made by an authorized entity, DHSEM will acknowledge receipt of the request, verify its content, and coordinate initiation of the response plan. DHSEM will require the following information: 2 • Name of the requesting agency • Nature of the incident • Equipment requested • Staging area for the equipment • Name of contact person at staging area • Call-back telephone number of contact or command person • Directions to staging area • Any other special details or instructions for responding personnel/equipment Once a request for equipment has been received and approved, the Jurisdiction initiating the request shall coordinate with the DHSEM Duty Desk to assure personnel are assigned to the designated staging area in order to meet the arrival of DHSEM personnel/equipment. The equipment mobilized, designated staging area and number of personnel assigned shall be coordinated and confirmed with the DHSEM Duty Desk. A request for DHSEM equipment or mutual aid requires the approval of the chief officer from the relevant department of the requesting Jurisdiction, or director of the organization with respect to mutual aid associations. A duly authorized individual acting on behalf of the chief/director may make the request. Unless otherwise expressly provided, or later agreed upon, the responsible official of the Jurisdiction requesting equipment and/or mutual aid shall remain in charge. It is operationally essential that the local official coordinate all actions with responding agencies to ensure an effective application of forces. The Jurisdiction requesting equipment and/or mutual aid is responsible for the following: • Identifying numbers and types of mutual aid resources requested. • Identifying specific missions for mutual aid responder tasking. • Advising responders what equipment they should bring. • Establishing an assembly area for responding resources. • Identifying communications channels compatible with command and control of field resources. • Designating a liaison officer to facilitate a coordinated assimilation of responding mutual aid resources. • Preparing a situation briefing including local maps for responders. • Providing logistical support such as food, lodging, rest intervals and equipment maintenance as appropriate, for mutual aid personnel. III.OWNERSHIP OF EQUIPMENT AND EQUIPMENT RETURN All equipment provided by DHSEM to the Jurisdiction pursuant to this Understanding shall remain the property of DHSEM and County. The Jurisdiction, regardless of type of activation, shall work with DHSEM to ensure that equipment is utilized as effectively and efficiently as possible, including the release of equipment as soon as the situation is restored to a point which reasonably permits the Jurisdiction to satisfactorily handle the situation with their resources or the pre -planned event is concluded. It is the responsibility of the Jurisdiction to replace any consumables or other supplies used from any piece of equipment utilized to address an incident. Appropriate inventory procedures should be utilized to ensure equipment and supplies are returned to the DHSEM in the same form they were received by the Jurisdiction. All DHSEM equipment requiring motor fuel should always be stored with full tanks of fuel in preparation and readiness to respond to any emergency that may occur within Cook County. The Jurisdiction requesting DHSEM equipment will be responsible for the refueling of any utilized equipment to maintain an appropriate state of readiness. IV. LIABILITY AND RISK OF LOSS FOR DAMAGE TO EQUIPMENT AND INJURIES TO PERSONNEL Jurisdiction shall assume all liability for the use of DHSEM equipment and utilizing the same will assume liability for all issues associated with the use or transit of the equipment, while under the control of that entity. Neither the County, DHSEM, nor its agents, shall be legally liable for any negligence or wrongful act either of omission or commission chargeable to the Jurisdiction or their agents; this shall not be construed as seeking either to enlarge or diminish any obligation or duty owed by one party against the other or against third parties. The Jurisdiction utilizing DHSEM equipment will be liable and responsible for any damage caused to the equipment during the course of the mobilization and identified by DHSEM of up to $5,000.00, where the equipment is not under the direct control and supervision of DHSEM. No agency or agencies shall implement a local policy or policies, mutual aid agreements, memorandums of understanding or intergovernmental agreements that would delay the deployment of DHSEM equipment, contradict the intent of, or seek to or actually have the effect of, overriding these procedures. V. TERM AND TERMINATION The Term of this Agreement shall commence on February 19, 2014, and shall continue thereafter until terminated by either Party. Either Party may terminate this Agreement, for any reason or for no reason, by providing sixty (60) days written notice of its intent to terminate to the other Party. In the event of termination, the Parties shall complete their obligations established during the course of this Agreement. VI. INSURANCE The Jurisdiction shall be responsible for obtaining and maintaining liability insurance which provides coverage against loss or damage to property, including property damage to DHSEM's emergency equipment, and coverage for injury or death to persons which injury is associated with the use of DHSEM's emergency equipment. A copy of the insurance policy shall be provided to DHSEM. VII. LIABILITY It is understood and agreed that neither Party to this Understanding shall be legally liable for any negligence or wrongful act, either of omission or of commission, chargeable to the other and that this Understanding shall not be construed as seeking to enlarge or diminish any obligation or duty owed by one Party against the other or against third parties. VIII. COMPLIANCE WITH THE LAW Each Party shall comply with all relevant laws of any governing jurisdiction or authority. A Party's non-compliance with any relevant laws shall constitute a material breach of this Understanding. IX. NON -EXCLUSIVITY This Understanding is non-exclusive. Both Parties retain the right, at their sole discretion and without prior or subsequent notification to one another, to enter into similar Understandings with third parties not related to this Understanding. X. ENTIRE AGREEMENT This Understanding, including any exhibits, constitutes the entire agreement of the Parties with respect to the matters contained herein. This Understanding shall not be altered, modified or amended except by written instrument signed by both Parties hereto. XI. GOVERNING LAW AND FORUM This Understanding shall be interpreted under, and governed by, the laws of the State of Illinois, without regard to conflicts of laws principles. Any claim, suit, action or proceeding brought in connection with this Understanding shall be in the Circuit Court of Cook County and each Party hereby irrevocably consents to the personal subject matterjurisdiction of such court and waives any claim that such court does not constitute a convenient and appropriate venue for such claims, suits, actions or proceedings. XII. SEVERABILITY If any provision of this Understanding shall be held or deemed to be or shall in fact be inoperative or unenforceable as applied in any particular case in anyjurisdiction or in all cases because it conflicts with any provision hereof or any constitution, statute, ordinance, rule of law, or public policy, or for any reason, such circumstances shall not have the effect of rendering any other provision contained herein invalid, inoperative or unenforceable to any extent whatsoever. The invalidity of any one or more phrases, sentences, clauses or sections contained in this Understanding shall not affect the remaining portions of this Understanding or any part hereof. XIII. NOTICE Immediately upon execution of this Understanding, the following individuals will represent the Parties as a primary contact in all matters related to this Understanding. All notices given under this Understanding shall be in writing and shall be either (a) served personally during regular business hours; (b) served by facsimile transmission during regular business hours with the mailing of the originals using the U.S. Mail on the same day, postage prepaid; or (c) served by certified or registered mail, return receipt requested, properly addressed with postage prepaid and deposited in the U.S. Mail. Notices served personally or by facsimile transmission shall be effective upon receipt, and notices served by mail shall be effective upon receipt as verified by the U.S. Postal Service. Notice to County/DHSEM shall be addressed to: Michael Masters Executive Director Cook County Department of Homeland Security & Emergency Management 69 West Washington Street, Suite 2630 Chicago, IL 60602 Notice to Jurisdiction shall be addressed to: XIV. COOPERATION WITH INSPECTOR GENERAL Jurisdiction shall have the duty to cooperate in the conduct of any investigation undertaken by the Office of the Independent Inspector General (01IG) in accordance with Section 2-285 of the Cook County Code of Ordinances. Any refusal to cooperate with the OI IG as required by the OI IG Ordinance shall subject Jurisdiction to penalties as outlined in Section 2-291 of the cook county Code of Ordinances. IN WITNESS WHEREOF, this Understanding is hereby executed on behalf of the Parties through their authorized representatives as set forth below. ON BEHALF OF COOK COUNTY: By: Michael Masters Executive Director Cook County Department of Homeland Security & Emergency Management Date 151 ON BEHALF OF JURISDICTION Date Approved as to form: Cook County Assistant State's Attorney ,Mikel, Richard From: DHSEM List [DHSEM@LISTSRVI.0000NTY.COM] on behalf of Thomas Hardin (DHSEM) [thomas.hardin@COOKCOUNTYIL.GOV] Sent: Friday, April 04, 2014 5:28 PM To: DHSEM@LISTSRVI.000UNTY.COM Subject: DHSEM SAU 10 RESTRICTED, 04 April 2014, DHSEM - MOU - Emergency Equipment Use Attachments: DHSEM 04 SAU 10 DHSEM - MOU - Emergency Equipment Use - 4 4 14.pdf, DHSEM 04 SAU 10 RESTRICTED MM to Local Electeds.pdf Date: 04 April 2014 No. 30 Please report relevant information and direct all media inquiries to the DHSEM DUTYDESK via e-mail: or phone: (312) 603-8185 or (312) 603 - 8180. Tows Ppr i;wisims cd°"rO 'Pr CIhoK(-I)c9T1'aUAaIIaY C.1!Y}IbN11Sla\ a tr N1ic11ArSSIALTKM % , y EXIT TIVE UI¢u Tur { M� 04 April 2014 Dear Local/Elected Offidal: C( K Cott T nFPA¢T}IF_VT OF HUYF.LA.V A iI:Q'lIT \' A V U t�YE¢Iif YlT NAVAl:CN1AT hp Wi}� �NI¢Vau6 \tNl 11.'I III :!<w 1 IIM LN.P, IN" I, r.plq• Over the last thirty-five months, the Cook County Department of Homeland Security and Emergency Management (DHSEM) has worked to develop a comprehensive program to ensure that our county is positioned to prepare for, protect as well as mitigate against the effect of, respond to and recover from any event, whether man-made or natural. These efforts are particularly critical as our region continues to be Identified by the federal government as the Urban Area with the second highest threat and vulnerability ranking in the nation. One of our most significant efforts has been the development of significant capacity to assist our partners with key assets and resources during a natural or man-made event. This includes the ability to deploy generators, water pumps, light towers, portable heating and cooling equipment as well as other critical supplies. We continue to work to enhance the availability and effectiveness of this equipment for you and our other partners. In a desire to enhance our ability to effectively and efficiently both meet resource requests and deploy the same, and following a comprehensive analysis of best practices as well as consultation with key stakeholders, the DHSEM has designed a Memorandum of Understanding (MOU) that will allow our departments to work together more seamlessly. We unveiled and discussed this MOU, the reasoning behind it, new assets that we have on -boarded, and process improvements regarding equipment availability at our recent series of Town Hall Meetings. As we presented at the Town Hall Meetings, while nothing substantive in the process for requesting and receiving equipment will change, the document —similar to MOUs signed with mutual aid organizations of which you are likely a part — serves as a formal recognition of the process that we will collaboratively use to make, receive and fulfill equipment requests. The form has been designed based on feedback with your colleagues in other jurisdictions, and in a desire to be able to more quickly deploy assets. We respectfully request that you please review and sign the attached MOU; only one is required per jurisdiction, regardless of which department or entity may request resources. Once signed, please return the document via mail to our department, Attention: Monica Schwarm, or via email to monica.schwarmODcookcountvil oShould you or anyone in your organization have any questions, please do not hesitate to contact Monica Schwarm at the above email or by phone at (312) 603-8194. We would be happy to meet with you or other members of your jurisdiction to discuss the concept and document in greater detail. It is our hope that the completion of these forms, which is simply a formalization of the processes we have been using thus far, will allow us to operate more effectively and efficiently, together. In such a fashion, we can work together more cooperatively to address incidents in our region. Thank you for your quick cooperation in this matter. We are fully committed to working together in partnership to help create a stronger, safer and more prepared Cook County. Very Respectfully, Michael Masters Executive Director Regards, Thomas J. Hardin Operations Manager Office of the President Cook County Department of Homeland Security and Emergency Management George W. Dunne County Administration Building 69 West Washington Street. Suite 2630 Chicago, Illinois 60602 Cell: 312.523.5992 Desk: 312.603.8189 Fax: 312.603.9893 Email: thomashardinrdcookcountyil Rov Email: thomas.l.hardln(dleo.gov DHSEM Radio Call Sign: 955 Fiscal Responsibility I Innovative Leadership / Transparency and Accountability I Improved Services This email and any flies trammi ted with It are code tial andintended solely for the use of the Individual or entity to whom they are addressed. if you have received this email In errorplease delete It. Dear Municipality, The Emergency Equipment Memorandum of Understanding (MOU) outlines the acquisition of emergency equipment by Cook County municipalities from the Cook County Department of Homeland Security and Emergency Management (DHSEM). The MOU specifies the equipment receipt and return procedures, as well as ownership, insurance, and liability limitations. The DHSEM will be sending each municipality a digital copy of the signed Emergency Equipment MOU. Please provide an email address below: Would you like a hard copy of the MOU in addition to a digital copy? Note: A hard copy will be mailed to the address provided in the signed MOU. ❑ Yes ❑ No If you have any further questions or concerns regarding the Emergency Equipment MOU and its implications for your municipality, please contact Monica Schwarm, Special Legal Counsel, at (312) 603-8194 or Monica. Schwarm ct7i cookcountyiLaov. RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE AMERICAN RED CROSS AND THE VILLAGE OF_ ELK GROVE VILLAGE NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: MEMORANDUM OF UNDERSTANDING BETWEEN THE AMERICAN RED CROSS AND THE VILLAGE OF ELK GROVE VILLAGE a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this _ day of APPROVED this _ day of ATTEST: Judith M. Keegan, Village Clerk b Icmerznd-j owU ndctscmdmglv;d(:rms 101d 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village April 3, 2014 MEMO: T0: FIRE CHIEF RICHARD MIKEL J? FROM: LINDA BLAIR, COMMUNITY SERVICE COORDINATOR 1/ Attached is a copy of the Red Cross Memorandum of Understanding that is in need of your review and the signature of yourself and Village management. I know that in the big scheme of things that it is not that urgent, but was again brought to my attention by the Red Cross. If there are any questions or items that need clarification, please contact John Mitchell, Government Liaison. His contact information is listed on the last page of the agreement. Thanks for your attention to this matter. Memorandum of Understanding Between The American Red Cross And Elk Grove Village 9r American Red Cross MOU between the American Red Cross and Elk Grove Village, IL. Page 1 I. Purpose The purpose of the Memorandum of Understanding (hereinafter referred to as "MOU") is to document the relationship between the American Red Cross (hereinafter referred to as "ARC") and the Village of Elk Grove Village, Illinois, a municipal corporation (hereinafter referred to as the "Village") This MOU provides a broad framework for cooperation between the parties hereto in preparing for and responding to disaster situations at all levels and assisting emergency response efforts, where necessary. This MOU describes the broad framework for cooperation between the parties hereto to provide assistance and support services to victims of major emergencies or disasters as well as emergency responders, and to coordinate emergency preparedness activities where practical and beneficial. II Independence of Operations Each party to this MOU will maintain its own identity in providing service. Each party hereto is separately responsible for establishing its own policies and financing its own activities. III. ARC Organization Founded in 1881, ARC is a humanitarian organization led by volunteers and guided by its Congressional Charter and the Fundamental Principles of the International Red Cross and Red Crescent Movement. ARC provides relief to victims of disasters and helps people prevent, prepare for and respond to emergencies. ARC provides services to those in need regardless of citizenship, race, religion, age, sex, national origin, disability, sexual orientation, veteran status or political affiliation. In providing disaster relief, ARC has both a legal and a moral mandate that it has neither the authority nor the right to surrender. ARC has the power and the duty to act in a disaster and its prompt action is expected and supported by the public. The authority of ARC to perform disaster relief services was established when it was originally chartered by the Congress of the United States in 1905. The charter charges ARC with the following mandate: To carry out a system of national and international relief in time of peace, and apply that system in mitigating the suffering caused by pestilence, famine, fire, floods, and other great national calamities, and to devise and carry out measures for preventing those calamities. U.S.C. §§300101-300111 re -codified 2007 Congressional Charter of the American National Red Cross. ARC authority to provide disaster services was reaffirmed by federal law in the 1974 Disaster Relief Act (Public Law 93-288) and in the 1988 Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 100-707). MOU — Amencan Red Cross and Elk Grove Village Page 2 of 8 Document version 12121/2011 III. Methods of Cooperation ARC and the Village desire to expand their mutually -beneficial relationship to enhance community disaster preparedness and coordinate disaster planning and response activities as follows: 1. ARC and the Village will each provide disaster relief services according to the mandate, policies, and procedures of their individual organizations, and pursuant to the Village's code of Ordinances. 2. Both parties hereto will endeavor to coordinate efforts and maintain communications to maximize timely and comprehensive services to disaster clients and prevent duplication of efforts. 3. To the extent of its abilities. ARC will provide, at no charge to disaster victims, disaster relief assistance including emergency mass care and individual assistance for individuals with urgent and verified disaster -caused needs. Assistance is provided to sustain human life, reduce the harsh physical and emotional distress that prevents victims from meeting their own basic needs, and promote the recovery of victims when such relief assistance.is not available from other sources. 4. ARC assistance to disaster victims is not dependent upon a local, state or federal declaration. All ARC Disaster Services are provided in accordance with ARC Disaster Services Regulations and Procedures. ARC will maintain administrative and financial control over its activities. 5. In carrying out its responsibilities to provide for mass care in peacetime disasters, including precautionary evacuations and peacetime radiological emergencies/nuclear accidents, ARC will operate appropriate shelter facilities and arrange for mass feeding and other appropriate support. In doing so, ARC will pay related costs only when such activities are under administrative control of or authorized by ARC, or when prior written agreements have been made for some other organization to provide emergency services on behalf of ARC. 6. Close liaison will be maintained between the Village and ARC by conference, telephone, facsimile, email, and other means to facilitate the coordination of resources, both human and material, and the cooperation of the parties in areas of mutual interest. 7. To facilitate client access to additional Village resources, ARC, with the approval from the client, will sham the disaster clients contact information with the Village. 8. The Village and ARC will include representatives of the other in its committees, task forces, and working groups formed to mitigate, prepare for, respond to and recover from disasters or other emergencies. 9. During emergency operations, the Village may provide workspace for liaisons of ARC in the Village 's Emergency Operations Center and other locations as appropriate, and ARC agrees to supply such liaison personnel, if requested to facilitate the communication between agencies and vice versa. 10. The Village and ARC agree to keep the other informed of emergency situations and of any known victim or emergency responder needs relating to the disaster or emergency situation. MOU — American Red Cross and Elk Grove Wage Page 3 of 8 Document version 12121/2011 11. ARC will operate shelters and arrange for mass feeding and other appropriate support as available. Village volunteers will assist ARC in staffing and arranging for meals as appropriate. 12. During major emergency events or disasters where ARC services are deemed necessary by the Village; ARC and the Village will advise each other on the actions they have taken, in order to ensure effective assistance to all disaster victims and to ensure efficient use of resources. 13. Vehicles operated by or for ARC will be considered authorized emergency vehicles for the purpose of proceeding to or entering a disaster site. 14. Each party hereto agrees to continue cooperative efforts in the areas of disaster preparedness, training and planning. IV. General a. ARC and the Village will use or display the name, emblem, or trademarks of the other party hereto only in the case of defined projects and only with the prior, express, written consent of the other party hereto. b. ARC and the Village will use their best efforts to generally inform the public of their cooperative efforts. C. ARC and the Village will widely distribute this MOU within their respective departments and administrative offices of each party hereto and urge full cooperation. d. ARC and the Village will allocate responsibility for any shared expenses in writing in advance of any commitment. e. The Village agrees to adhere to Attachment B- the Code of Conduct for the International Red Cross and Red Crescent Movement and Non Government Organizations (Ngo's) in Disaster Relief as it applies to disaster — caused situations in the USA. V. Periodic Review and Analysis Representatives of ARC and the Village will, on an annual basis, on or around the anniversary date of this MOU, jointly evaluate their program in implementing this MOU and revise and develop new plans or goals as may be appropriate. VI. Term and Termination The parties hereto shall each use their best efforts, in all respects, to coordinate efforts between them in accordance with the terms of this MOU, and the responsibilities enumerated herein to best serve the community. This MOU shall be effective immediately upon the signature of the last party of the MOU. It may be terminated by written notice from either party to the other at any time. MOU — American Red Cross and Elk Grove Village Page 4 of S Document version 12121/2011 VII. No Partnership This MOU shall not be construed so as to create a joint venture, partnership, employment or other agency relationship between the parties hereto, except as may be specifically provided for herein. VIII. Sole Agreement This MOU is the only agreement between the parties hereto regarding the subject matter hereof. There are no other agreements, oral, written or implied, between the parties hereto regarding the subject matter hereof. IX. Third Parties This MOU is not intended to and shall not be construed so as to benefit any third party or to create any special duties, rights or obligations as to any third parties. X. Miscellaneous Neither parry to this MOU has the authority to act on behalf of the other party or bind the other party to any obligation. This MOU is not intended to be enforceable in any court of law or dispute resolution fonnn. The sole remedy for non-performance under this MOU shall be termination, with no damages or penalty. MOU — American Red Cross and Elk Grove Village Page 5 of 8 Document version 12/21/2011 IV. Signatures American Red Cross Elk Grove Village By: By: signature Signature Name: John Mitchell Name: Print Name Print Name Title: Government Liaison Title: Print Title Print Title Date: Date: MOU — American Red Cross and Elk Grove Village Page 6 of 8 Document version 12/21/2011 ATTACHMENT A — Organization Contact Information Primary Points of Contact The primary points of contact in each organization will be responsible for the implementation of the MOU in their respective organizations, coordinating activities between organizations, and responding to questions regarding this MOU. In the event that the primary point of contact is no longer able to serve, a new contact will be designated and the other organization informed of the change. NOTE: When Attachment A is updated, the revised attachment is inserted in the MOU. The MOU does not need to be signed again. Relationship Manager Contact" American Red Cross Contact John Mitchell Elk Grove Villa e Contact Title Go remment Liaison Title Office hone 847-878-7708 Office hone Mobile 847-878-7708 Mobile e-mail Jol n.mitchell cross.or e-mail 'The Relationship Manager is the person that works with the partner organization in developing and executing the MOU. Operational Contact" American Red Cross Contact ARC Dispatch Elk Grove Village Contact Title Emer enc Dis atch Title Office hone 877-597-0747 Office phone Mobile e-mail "The Operational Contact is the person each organisation will call to initiate the disaster response activities as defined in the MOU. Organization Information MOU — American Red Cross and Elk Grove Village Page 7 of 8 Attachment C — Roles and Responsibilities ATTACHMENT B Code of Conduct for The International Red Cross and Red Crescent Movement and NGOs in Disaster Relief Principle Commitments: 1. The Humanitarian imperative comes first. 2. Aid is given regardless of the race, creed or nationality of the recipients and without adverse distinction of any kind. Aid priorities are calculated on the basis of need alone. 3. Aid will not be used to further a particular political or religious standpoint. 4. We shall endeavor not to act as instruments of government foreign policy. 5. We shall respect culture and custom. 6. We shall attempt to build disaster response on local capacities. 7. Ways shall be found to involve program beneficiaries in the management of relief aid. 8. Relief aid must strive to reduce future vulnerabilities to disaster as well as meeting basic needs. 9. We hold ourselves accountable to both those we seek to assist and those from whom we accept resources. 10. In our information, publicity and advertising activities, we shall recognize disaster victims as dignified human beings, not hopeless objects. More information about the code of conduct can be found at www.ft.org — Code of Conduct Signatories of the Code of Conduct: The International Federation keeps a public record of all the humanitarian organizations that become signatories of the code. The contact details of each organization are verified. Non -governmental Organizations who would like to register their support for this Code and their willingness to incorporate its principles into their work should fill in and return the reeistration form. MOU — American Red Cross and Elk Grove Village Page 8 of 8 Attachment C — Roles and Responsibilities ORDINANCE NO. AN ORDINANCE AUTHORIZING AN ADDENDUM TO MUTUAL AID BOX ALARM SYSTEM AGREEMENT WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, the "Intergovernmental Cooperation Act", 5 ILCS 220/1 et seq., provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised and enjoyed jointly with any other unit of local government; and WHEREAS, Section 5 of the "Intergovernmental Cooperation Act", 5 ILCS 220/5, provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract; and WHEREAS, the parties hereto are units of local government as defined by the Constitution of the State of Illinois, 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act; and WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village have determined that it is in the best interests of this unit of local government and its residents to enter into an Addendum to the Mutual Aid Box Alarm System Agreement to secure to each the benefits of mutual aid in fire protection, firefighting, rescue, emergency medical services and other activities for the protection of life and property from an emergency or disaster and to provide for communications procedures, training and other necessary functions to further the provision of said protection of life and property from an emergency or disaster. NOW, THEREFORE, BE IT ORDAINED by the mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the Mayor and Village Clerk be and are hereby authorized and directed to execute an Addendum to the Mutual Aid Box Alarm System Agreement, a copy of said Addendum being attached hereto and being made a part hereof. ADOPTED this day of AYES: NAYS: ABSENT: ATTEST: Judith M. Keegan, Village Clerk MA BA, :A.0 m Ium201I 2014 by a roll call vote as follows: APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village STATE OF ILLINOIS ) SS COUNTIES OF COOK & DUPAGE) SECRETARY/CLERK'S CERTIFICATE I, Judith M. Keegan, the duly qualified and acting Secretary/Clerk of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois, do hereby certify that attached hereto is a true and correct copy of an Ordinance entitled: ORDINANCE NO. AN ORDINANCE AUTHORIZING AN ADDENDUM TO MUTUAL AID BOX ALARM SYSTEM AGREEMENT which Ordinance was duly adopted by said Board at a meeting held on the day of , 2014. I do further certify that a quorum of said Board was present at said meeting, and that the Board complied with all the requirements of the Illinois Open Meetings Act and its own policies, rules or regulations concerning the holdings of meetings and the taking of action during meetings. IN WITNESS WHEREOF, I have hereunto set my hand this _ day of , 2014. Judith M. Keegan, Village Clerk PRESIDENT Juffiey Macko, Chief Cary Fire Proteelion Disincl 400 Cary -Algonquin Road. Cary. IL 60013 847-639-2121 chief(dcarvfire.com 1" VICE PRESIDENT 'rerrence Lipinski, Chief MABAS-Illinois 233 W. Hintz Road Wheeling, IL. 60090 708-9069510 lioinskiRmabasmil.om 2N0 VICE PRESIDENT Harty Tallacksen, Chief (RET MABAS-Illinois 233 W. Hintz Road Wheeling. IL. 60090 815-262.4374 to IlacksenRmabas-il. om TREASURERICOMPTROLLER Paul Maplelhorpe, Chief Greater Round Lake FPD 409 Nippefsink Rd. Round Lake. IL. 60073 847-546-6001 chiefOrIfire.ora CHIEF EXECUTIVE OFFICER James P. Reardon, Chief IRET) MABAS-Illinois 233 W. Hintz Road Wheeling. IL 60090 847-727-6331 reardonnmabas-iLoro MUTUAL AID BOX ALARM SYSTEM MABAS - Illinois 233 W. Hintz Road Wheeling, IL 60090 PHONE: 847.403-0500 FAX: 847-215-1875 July 29,2014 To: MABAS Division Boards MABAS Staff From: James P. Reardon, CEO Ref: MABAS Contract Addendum Action Completion Date: January I, 2015 As MABAS membership may recall, a discussion has been ongoing for nearly a year regarding the needed MABAS Contract Addendum and Authorizing Ordinance for all member fire departments and districts to approve. The Addendum matter is required so MABAS member agencies are compliant with FEMA Recovery Policy (RP9523.6) reference reimbursement claims for disaster mobilizations associated with the federal requirements of the Stafford Act. The attached documents are designed to establish guidelines for reimbursements associated with mutual aid assistance to significant events. The intent is NOT to begin the practice of charging for daily mutual aid assistance. The intent is to assure all MABAS member agencies are compliant with FEMA Policy and reimbursements. At the July 24, 2014 MABAS Executive Board meeting the final documents were distributed inboard packets regarding the MABAS Contract Addendum. Discussion and questions were answered with final direction given. At the request of attendees, the following attachments are provided to assist MABAS member departments and districts in completing the task by January I, 2015. The attachments include: - MABAS Contract Addendum dot point explanation - Memo dated July I, 2014 providing instruction and guidance of MABAS Contract Addendum • The MABAS Addendum requiring Department/District action by January I, 2015 The Ordinance and Secretary/Clerks Certificate requiring action by January I, 2015 (Illinois and non -Illinois version included —see footnotes) FEMA Recovery Policy RP9523.6 (Nov. 10, 2012) MABAS PowerPoint — Contract Addendum February, 2014 Your assistance in completing this very important Addendum matter is appreciated. PRESIDENT Jeffrey Macko. Chief Cary Fire Prolectiun District 400 Cary -Algonquin Road. Cary, IL 60013 847-639-2121 chief(5carvfire Dorn 1" VICE PRESIDENT Terrence Lipinski, Chief MABAS-Illinois 233 W. Hintz Road Wheeling. IL 60090 708-906-9510 Iipinski(almabas-il ora 2No VICE PRESIDENT Harry Tallacksen, Chief (RET) MABAS-Illinois 233 W. Hintz Road Wheeling, IL. 60090 815-2624374 tallacksen(almabas-il ora TREASURERICOMPTROLLER Paul Maplethorpe. Chief Greater Round Lake FPD 409 Nippersink Rd Round Lake. IL. 60073 847-546-6001 chiefAriflre om CHIEF EXECUTIVE OFFICER James P. Reardon, Chief (RET) MABAS-Illinois 233 W. Hintz Road Wheeling, IL 60090 847-727-6331 reardon(a.mabasdl ora MUTUAL AID BOX ALARM SYSTEM MABAS - Illinois 233 W. Hintz Road Wheeling, IL 60090 PHONE* 8-17.403-0500 FAX: 847-215-1875 July I, 2014 To: All MABAS Divisions and MABAS Member Agencies From: Chief Jeff Macko,MABAS-Illinois President Chief Jay Reardon, MABAS-Illinois CEO Re: MABAS Contract Addendum FEMA/Stafford Act Policy Requirement Coal: To have all 1,175 MABAS Member Agency elected or appointed Policy Boards (City Councils, District Trustee Boards) approve, sign, and forward the attached MABAS-Illinois Contract Addendum, Ordinance and Secretary/Clerk's Certificate and forward in accordance with instructions listed by January 1, 2015. Purpose: To gain compliance with FEMA Recovery Policy (RP9523.6 attached) reference "Mutual Aid Agreements for Public Assistance and Fire Management Assistance". The purpose includes eligibility of MABAS- Illinois resources and capabilities for Federal Declaration of Disaster reimbursements under the Stafford Act. Intent: The intent of the MABAS Contract Addendum is NOT to begin or establish fees or costs for mutual aid services provided through the MABAS System but rather establish a guideline for recouping and making whole communities who provide MABAS mutual aid at events which might be prolonged in nature (8 hours or more), provide mechanisms to donate the cost of services provided. Further, through the Addendum's signing and MABAS Member Agency elected and appointed Boards satisfy eligibility requirements for noted FEMA Recovery Policy RP9523.6. Instructions: The following documents are included as attachments: A) I) Mutual Aid Box Alarm System First Addendum to MABAS Master Agreement. The document is two pages in length. 2) An Ordinance authorizing an Addendum to Mutual Aid Box Alarm System Agreement (For Illinois City/Village/District) See footnote on bottom of pages two and three of this three page document 3) An Ordinance authorizing an Addendum to Mutual Aid Box Alarm System Agreement (For non -Illinois City/Village/District) See footnote on bottom of pages two and three of this three page document 4) FEMA Recovery Policy RP9523.6 Mutual Aid Agreements for Public Assistance and Fire Management Assistance. The document is nine (9) pages in length. B) For Illinois MABAS Member Agettcies/Municipalities/Districts, please have your Policy Board review, approve and sign: I) Items # A-1 and A-2 (Addendum to MABAS Contract (A-1) and Ordinance with Clerk/Secretary's Certificate (A-2)). 2) Original for MABAS Agency's file. Copy of both to their MABAS Division and to their MABAS Branch Chief for MABAS Headquarters. 3) Complete action to approve above before January I, 2015. 4) Both documents must be approved in their original form and standing language without exception. No modifications, amendments, additions or deletions to the language are allowable or acceptable. C) ForNon-Illinois MABAS Member Agencies/Municipalities/Districts, please have your Policy Board review, approve and sign: I) Items 4A-1 and A-3 (Addendum to MABAS Contract (A-1) and Ordinance with Clerk/Secretary's Certificate (A-3) for Non -Illinois Member Agencies.) 2) Original for MABAS Agency's file. Copy of both to their MABAS Division and to their MABAS Branch Chief for MABAS Headquarters. 3) Complete action to approve above before January 1, 2015. 4) Both documents must be approved in their original form and standing language without exception. No modifications, amendments, additions or deletions to the language are allowable or acceptable. D) Questions should be directed through each Division's Branch Chief initially. If further clarification is required Branch Chiefs will contact MABAS Headquarters. E) Please accept our collective appreciation in what has been an extended time line in completing this task. MABAS- Illinois Legal Counsel has provided a copy of the Contract Addendum to FEMA Region V Legal Counsel who believes the Agreement meets the intent and requirements of RP9523.6 for Federal disaster reimbursement requirements. HT FEMA RP9523.6 �h01� RECOVERY POLICY L TITLE: Mutual Aid Agreements for Public Assistance and Fire Management Assistance II. DATE OF ISSUANCE: November 10, 2012 III. PURPOSE; This policy specifies criteria by which the Federal Emergency Management Agency (FEMA) will recognize the eligibility of costs under the Public Assistance Program and the Fire Management Assistance Grant (FMAG) Program incurred through mutual aid agreements between applicants and other entities. IV. SCOPE AND EXTERNAL AUDIENCE: This policy applies to all emergencies and major disasters declared on or after October 27, 2012. It will continue in effect until three years after its date of issuance. If rescinded or superseded, this policy will continue to apply to all emergencies and major disasters declared between the date in Paragraph A and the date it is rescinded or superseded. The policy is intended for all personnel involved in the administration of the Public Assistance Program. V. AUTHORITY.- This policy applies to emergency and permanent work authorized under Sections 403, 406, 407, 420, and 502, of the Robert T. Stafford Disaster Relief and Emergency Assistance An (Stafford Act), 42 US.C. 512I5206, and the implementing regulations of Title 44 Code of Federal Regulations (44 CFR) §204 and §206. VI. OBJECTIVES: A. The objective of this policy is to reimburse eligible applicants for work performed by other entities through mutual aid agreements. Eligible expenses must be directly related to a Presidentially -declared major disaster, emergency or fire; incurred in the performance of eligible work and reasonable. Reimbursement will be at the Federal cost share rate established in the Presidential declaration, which is generally 75 percent. B. There are three types of mutual aid work eligible for FEMA assistance (subject to the eligibility requirements of the respective PA and FMAG programs); 1. Emergency Work - Mutual aid work provided in the performance of emergency work necessary to meet immediate threats to life, public safety, and improved Property, including firefighting activities under the FMAG program; Page i 75 •n„ FEMA RP9523.6 a RECOVERY POLICY 2. permanent Work - Work that is of a permanent nature but is necessary for the emergency restoration of utilities (Category i). For example, work performed to restore electrical and other power. 3. Grant Management Work - For PA only, work associated with the performance of the Grantee's respormbitities as the grant administrator, as outlined in 44 CFR §206.202(b). Use of EMAC-provided assistance to perform these tasks is eligible mutual aid work C. This policy is applicable to all forms of mutual aid assistance, including agreements between Requesting and Providing Entities, statewide mutual aid agreements, and the mutual aid services provided under the EMAC. (See paragraph VIII below for definition of italicized terms). D. FEMA encourages parties to have written mutual aid agreements in place prior to a declared fire, emergency, or major disaster. VII. DEFINITIONS: I. Backfdl. Replacement personnel who perform the regular duties of other personnel While they are Performing eligible work under the PA or FMAG programs. 2. Declared Emergency or Major Disaster. An emagnrcy or major disaster as defined at 44 CFR §206.2 (a)(9) and (17) respectively. 3. Declared Fire. An uncontrolled fire or fire complex, threatening such destruction as would constitute a major disaster for which the Regional Administrator has approved a declaration in accordance with the criteria listed in 44 CFR § 20421. 4. Emergency Management Assistance Compact (EMAC). This type of interstate mutual aid agreement allows states to assist one another in responding to all kinds of natural and man-made disasters. It is administered by the National Emergency Management Association (NEMA). S. Incident Commander. The ranking official responsible for overseeing the management of emergency or fire operations, planning, logistics, and finen= of the field response. 6. Providing Entity. the entity providing mutual aid assistance to a Requesting Entity pursuant to a local or statewide mutual aid agreement. Page 2 76 FEMA RP9523.6 RECOVERY POLICY 7. Requesting Entity. An entity (PA eligible applicant) that requests mutual aid assistance from a Providing Entity for work resulting from a declared fire, emergency or major disaster within its Legal jurisdiction. The requesting entity is eligible to receive FEMA assistance for the eligible mutual aid activities from the providing entities. 8. Intra-state Mutual Aid. Mutual Aid that supports local and regional mutual aid efforts within a State as well as regional mutual aid agreements and compacts involving local jurisdictions that cross State boundaries, or are adjacent to neighboring State (Le., Kansas City, Kansaa/Kansas City, Missouri, etc). 9. Interstate Mutual Aid. Mutual Aid that supports national mutual aid efforts requested directly between two or more States or territories through established Multi -agency Coordination Systems as directed by approved mutual aid agreements or compacts (i.e., EMAC), etc. VQI, POLICY; A. General. I. To be eligible for reimbursement by FEMA, the mutual aid assistance should be requested by a Requesting Entity or incident Commander; be directly related to a Presidentially -declared emergency or major disaster, or a declared fire; used in the Performance of eligible work; and the costs must be reasonable. 2. FEMA will not reimburse costs incurred by entities that "self -deploy" (deploy without a request for mutual aid assistance by a Requesting Entity) except to the extent those resources are subsequently used in the performance of eligible work at the request of the Requesting Entity or Incident Commander. 3. The reimbursement provisions of a mutual aid agreement must not be contingent on a declaration of an emergency, major disaster, or fire by the Federal government. 4. This policy is applicable to all forms of mutual aid assistance, Including agreements between Requesting and Providing Entities, statewide mutual aid agreements, and the mutual aid services provided under the EMAC. Page 3 77 *FEMA RP9523.6 RECOVERY POLICY 5. Reimbursement will beat the Federal cost share rate established in the Presidential declaration, which is generally 75 percent E. Pre -Event Written Mutual Aid Agreements. FEMA recognizes mutual aid agreements between Requesting and Providing Entities, and statewide mutual aid agreements wherein the State is responsible for administering the claims for reimbursement of Providing Entities. In addition, FEMA recognizes the standard EMAC agreement as a valid form of mutual aid agreement between member states. I. FEMA encourages patties to have written mutual aid agreements in place prior to a declared fire, emergency, or major disaster. a. When a pre -event written agreement exists between a Requesting Entity and a Providing Entity, the Providing Entity may be reimbursed through the Requesting Entity. In these circumstances, the Requesting Entity should claim the eligible costs of the Providing Entity, pursuant to the terms and conditions of the mutual aid agreement and the requirements of this polity, an its subgrant application, and agree to disburse the Federal share of funds to the Providing Entity. b. When a statewide pre -event mutual aid agreement exists that designates the State responsible for administering the reimbursement of mutual aid costs, a Providing Entity may apply, with the prior consent of the Requesting Entity, for reimbursement directly to the Grantee, in accordance with applicable State law and procedure. In such cases the Providing Entity should obtain from the Requesting Entity the certification required in section E.3. of this policy and provide it to the State as part of its reimbursement request. 2. FEMA encourages parties to address the subject of reimbursement in their written mutual aid agreements. FEMA will honor the reimbursement provisions in a pre - event agreement to the extent they meet the requirements of this policy. a. When a pre -event agreement provides for reimbursement, but also provides for an initial period of unpaid assistance, FEMA will pay the eligible costs of assistance after such initial unpaid period. b. When a pre -event agreement specifies that no reimbursement will be provided for mutual aid assistance, FEMA will not pay for the costs of assistance. C. Post -Event Mutual Aid Agreements. 79 Page 4 HT g FEMA RP9523.6 o, RECOVERY POLICY 1. When the parties do not have a prevent written mutual aid agreement, or where a written pre -event agreement is silent on reimbursement, the Requesting and Providing Entities may verbally agree on the type and extent of mutual aid resources to be provided in the current event, and on the terms, conditions, and costs of such assistance. 2. Post -event verbal agreements must subsequently be documented in writing and executed by an official of each entity with authority to request and provide assfstance, and provided to PEMA as a condition of receiving reimbursement. The agreement should be consistent with past practices for mutual -aid between the parties. A written post -event agreement should be submitted within 30 days of the Requesting Entity's Applicant's Briefing to the Regional Administrator for review and approval. D. Force Account Labor Costs, 1. The straight- or regular -time wages or salaries of a Requesting Entity's permanently employed personnel performing or supervising emergency work are not eligible costs, other than any relevant exceptions in accordance with 44 CPR §206.229(a)(2)(il) Allowable mete, Fora Account Labor Costs and §204.43(c), even when such personnel are reassigned or relocated from their usual work location to Provide assistance during an emergency. overtime costs for such personnel are eligible and may be submitted as part of a subgrant application. 2. The costs for contract labor or temporary hires performing eligible work are eligible for reimbursement. However, straight- or regular time salaries and benefits of force account labor overseeing contractors performing emergency work are not eligible in calculating the cost of eligible emergency work, other than any relevant exceptions in accordance with 44 CFR §206.228(a)(2)(ii) Allowable costs, Force Amount Labor Costs. The force account labor of a Providing Entity will be treated as contract labor, with regular- time and overtime wages and benefits eligible for reimbursement, provided labor rates are reasonable. When the Requesting Entity is the State or local government, the force account labor costs of the Providing Entity will not be treated as contract labor if the force account labor is employed by a governmental subdivision (such as an agency) within that Requesting Entity. 3. In circumstances where a Providing Entity is also an eligible applicant In its own right the determination of etigthle and ineligible costs will depend on the capacity in which the entity is incurring costs. As stated in paragraphs D.I. and 0.2., an saga Page 5 79 FEMA RP9523.6 +ia t RECOVERY POLICY applicant's straight -time wages are not eligible costs when the applicant is using its permanently employed personnel for emergency work In its own jurisdiction, other than any relevant exceptions in accordance with 44 CFR 9206.228(a)(2)(ii) Allowable costs, Force Account labor Costs. 4. Requesting and providing Entities may not mutually deploy their labor forces to assist each other so as to circumvent the limitations of paragraph DA or D2. of this policy. S. The straight- or regular -time wages or salaries for backfill personnel incurred by Providing Entities are not eligible for reimbursement However, the overtime portion of the replacement personnel's salary is considered an additional cost of deploying personnel who perform eligible work and is eligible for reimbursement under this polity. E. Types of Mutual Aid Work. There are three types of mutual aid work that may be eligible for FEMA assistance: Emergency Work, Permanent Work, and Grant Management Work. All are subject to the eligibility requirements of the respective PA and FMAG programs: 1. Emergency Work. Mutual aid work provided in the performance of emergency work necessary to meet immediate threats to life, public safety, and improved property, including firefighting activities under the FMAG program, is eligible. a. Examples of eligible emergency work include: i. Search and rescue, sandbagging, emergency medical care, debris removal; if. Reasonable supervision and administration in the receiving jurisdiction that is directly related to eligible emergency work; III. The cost of transporting equipment and personnel by the Providing Entity to the incident site, subject to the requirements of paragraphs A.1., 2., and 3. of this policy; iv. Costs incurred in the operation of the Incident Command System (ICS), such as operations, planning, logistics and administration, provided such costs are directly related to the performance of eligible work on the disaster or fire to which such resources are assigned; v. State Emergency Operations Center or Joint Field Office assistance in the receiving State to support emergency assistance; Page 6 so FEMA RP9523.6 RECOVERY POLICY vi. Assistance at the National Response Coordination Center (NRCC), and Regional Response Coordination Center (RRCC), if requested by FEMA (labor, per diem and transportation); vii. Dispatch operations in the receiving State; viu. Donations warehousing and management (eligible only upon approval of the Assistant Administrator of the Recovery Directorate); ix. Firefighting activities; and, x. Dissemination of public information authorized under Section 403 of the Act. b. Examples of mutual aid work that are not eligible, include: f. Training, exercises, on-the-job training; I Long-term recovery and mitigation consultation; iii. Costs outside the receiving State that ere associated with the operations of the EMAC system (except for FEMA facilities noted in paragraph E.l a.v. and vi. above), iv. Costs for staff performing work that is not eligible under the PA or the FMAG programs; v. Costs of preparing to deploy or "standing -by" [except to the extent allowed in the FMAG program pursuant to 44 CPR §204.42(e)]; vi. Dispatch operations outside the receiving State; vii. Tracking of EMAC and U.S. Forest Service ISuite/Incident Cost Accounting and Reporting System (ICARS) resources; and viii. Situation reporting not associated with ICS operations under VM.E.I.a.iv. 2. Permanent Work. Work that is of a permanent nature but is necessary for the emergency restoration of utilities (Category F). For example, work performed to restore electrical and other power. 3. Grant Management Work. For PA only, work associated with the performance of the Grantee's responsibilities as the grant administrator, as outlined in 44 CFR 9206202(b). Use of EMAC-provided assistance to perform these tasks is eligible mutual aid work. F. Eligible Applicants. 1. Only Requesting Entities are eligible applicants for FEMA assistance. With the exception of F.2., below, a Providing Entity must submit its claim for reimbursement to a Requesting Entity. Page 7 81 F FEMA RP9523.6 RECOVERY POLICY 2 States may be eligible applicants when statewide mutual aid agreements or compacts authorize the State to administer the costs of mutual aid assistance on behalf of local jurisdictions. G. Reimbursement of Mutual Aid Costs. 1. The State or Requesting Entities, as appropriate, must provide an executive summary of the services requested and received and the associated costs (i.e., labor, equipment, materials, etc.). Both Requesting and Providing Entities must keep detailed records of the services requested and received, and maintain those records for at least three years after project closeout. FEMA may review a sample of project costs, and reserves the right to review all documentation If it deems necessary. All documentation must be provided to FEMA upon request. Undocumented costs may be subject to deobligation. 2. A request for reimbursement of mutual aid costs must include a copy of the mutual aid agreement — whether pre- or post -event — between the Requesting and Providing Entities. I A request for reimbursement of mutual aid costs should include a written and signed certification by the Requesting Entity certifying: a. The types and extent of mutual aid assistance requested and received in the performance of eligible work; b. The labor and equipment rates used to determine the mutual aid cost reimbursement request, and c. That all work performed was eligible under the Stafford Act and applicable FEMA regulations and policies. A. FEMA will not reimburse the value of volunteer labor or the value of paid labor that is provided at no cost to the applicant. However: a. To the extent the Providing Entity is staffed with volunteer labor, the value of the volunteer labor may be credited to the non -Federal cost share of the Requesting Entity s emergency work in accordance with the provisions of Recovery Policy 9525.2, Donated Rmurces. b. If a mutual aid agreement provides for an initial period of unpaid assistance or provides for assistance at no cost to the Requesting Entity, the value of the assistance provided at no cost to the Requesting Entity maybe credited to the Page 8 82 FEMA RP9523.6 xa RECOVERY POLICY non -Federal cost share of the Requesting Entity's emergency work under the provisions of Recovery Policy 95252, Donated Resources. S. For PA only, reimbursement for equipment provided to a Requesting Entity will be based on FEMA equipment rates, approved State rates or, in the absence of such standard rates, on rates deemed reasonable by FEMA. Equipment used can be reimbursed as outlined in the terms of the agreement or for hours utilized/in performance of eligible work. 6. For PA only, reimbursement for damage to equipment used in emergency operations will be based on Recovery Policy 9525.8, Damage to Applicant Owned Equipment. 7. For PA only, reimbursement for equipment purchased by a subgrantee to support emergency operations will be based on Recovery Policy 9525.12, Disposition of Equipment, Supplies, and Salvaged Materials. 8. For FMAG only, reimbursement for equipment provided to a Requesting Entity will be based on 44 CFR § 204.42 (b)(3) and (4). 9. For FMAG only, reimbursement or replacement of equipment damaged or destroyed in the course of eligible firefighting activities will be based on 44 CFR § 204.42 (b)(5), and (6). IX RESPONSIBLE OFFICE: Recovery Directorate (Public Assistance Division). X SUPERSESSION: For all disasters declared on or after October 27, 2012, this polity supersedes DAP9523.6, Mutual Aid Agreements for Public Assistance and Fire Management Assistance, dated August 13, 2007, and all previous guidance on this subject XL REVIEW DATE: This policy expires three years from the date of issuance. Deborah Ingram Assistant Administrator Recovery Directorate Page 9 93 ORDINANCE NO. AN ORDINANCE AUTHORIZING AN ADDENDUM TO MUTUAL AID BOX ALARM SYSTEM. AGREEMENT WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10. authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and, WHEREAS, the "Intergovernmental Cooperation Act", 5 ILCS 22011 et seq., provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised and enjoyed jointly with any other unit of local government; and, WHEREAS, Section 5 of the "Intergovernmental Cooperation Act", 5 ILCS 22015, provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract; and, WHEREAS, the parties hereto are units of local government as defined by the Constitution of the State of Illinois, 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act; and, WHEREAS, the Mayor/President and the Council/Board of Trustees of have determined that it is In the best interests of this unit of local government and its residents to enter into an Addendum to the Mutual Aid Box Alarm System Agreement to secure to each the benefits of mutual aid in fire protection, firefighting, rescue, emergency medical services and other activities for the protection of life and property from an emergency or disaster and to provide for communications procedures, training and other necessary functions to further the provision of said protection of life and property from an emergency or disaster. NOW, THEREFORE, BE IT ORDAINED by the Mayor/President and Council/Board of the County, Illinois as follows: SECTION ONE: That the Mayor/ President and the Clerk/Secretary be and are hereby authorized and directed to execute an Addendum to the Mutual Aid Box Alarm System Agreement, a copy of said Addendum being attached hereto and being made a part hereof. ADOPTED this _day of . 20_, by a roll call vote as follows: AYES: NAYS: ABSENT: Mayor/President ATTEST: Clerk/Secretary MAMS4LW013 "&gWGE10W4 T.Mi LE STATE OF ILLINOIS COUNTY OF of the SS SECRETARY/CLERK'S CERTIFICATE the duly qualified and acting Secretary/Clerk County, Illinois, do hereby certify that attached hereto is a true and correct copy of an Ordnance entitled: ORDINANCE NO. AN ORDINANCE AUTHORIZING AN ADDENDUM TO MUTUAL AID BOX ALARM SYSTEM AGREEMENT which Ordinance was duty adopted by said Council/Board at a meeting held on the day of 20_. 1 do further certify that a quorum of said Council/Board was present at said meeting, and that the CouncfVBoard complied with all the requirements of the Illinois Open Meetings Act and its own policies, rules or regulations concerning the holdings of meetings and the taking of action during meetings. IN WITNESS WHEREOF, I have hereunto set my hand this _ day of 20_ Secretary/Clerk MABAS�LXg1E{11VNILLACiN�SI W CTfiRDM�i1C8 MUTUAL AID BOX ALARM SYSTEM FIRST ADDENDUM TO MABAS MASTER AGREEMENT This First Addendum to the Mutual Aid Box Alarm -System ("MABAS) Master Agreement in the State of Illinois, last amended prior to 2000, is meant to incorporate in its entirely the terms included within the Master Agreement except as specifically changed herein. In the event there is a conflict between the terms and conditions of the Master Agreement and this Addendum, this Addendum shall be controlling. As the cost of lending mutual aid support has increased in recent times, communities have determined it necessary to agree in advance on cost reimbursement issues prior to the occurrence of an actual emergency. Mutual aid agreements such as the MABAS Master agreement have served as the foundation for navigating cost issues and engaging in these agreements prior to the emergency avoid post -emergency concerns on cost reimbursement. SECTION FIVE — Compensation for Aid is amended to read as follows: Equipment, personnel, and/or services provided to this Agreement shall be at no charge to the party requesting aid for the first eight (8) consecutive hours of aid provided to the Stricken Unit* however, any expenses recoverable from third parties shall be equitably distributed among responding parties. Day to day mutual aid should remain free of unfeasible to charge for day-to-day mutual aid Nothing herein shall operate to bar any recovery of funds from any state or federal agency under any existing statute. Any Aiding Unit is empowered to and may charge a Stricken Unit for and should only include costs that are non -routine in nature 2. The Aiding Unit must assess no more the "usual and customary" charges for personnel costs pursuant to a collective bargaining agreement, benefit ordinance or compensation policy, 3. The fee structure for apparatus and equipment shall be based on market rate for reimbursement shall be established. 4. In no event shall the amount assessed by an Aiding Unit to a Stricken Unit exceed the amount of fees permitted to be assessed under Illinois law. 5. _Aiding Units -must invoice the Stricken Unit within thirty (30) days after the completion of the emergency; once thirty (30) days pass, the aid shall be considered to be a donation of service. 6. Mutual Aid and assessing costs for mutual aid cannot in any way be conditioned upon any declaration of a federal disaster. Member Units are encouraged to consider the adoption of internal policies establishing procedures for cost reimbursement on MABAS mobilizations pursuant to established MABAS procedures for collection and submission of funds. The Signatory below certifies that this First Addendum to the MABAS Master Agreement has been adopted and approved by ordinance, resolution, or other manner approved by law, a copy of which document is attached hereto. Political Entity/Agency Date MABAS DIVISION: President/Mayor Signature ATTEST: Clerk/Secretary Signature MABAS Contract Addendum July, 2014 A) Required Actions —Goal • MABAS Contract Addendum Requires • Each Department/District approval actions • Approval and signing of Contract Addendum • Approval and signing of Ordinance —Secretary/Clerks Certificate • Copies of above to MABAS Division and MABAS Branch Chief • Target completion date January 1, 2015 B) Purpose—PolicyComoliance • Secure policy compliance assuring MABAS eligibility of Federal fund reimbursements for Declarations of Disaster responses • Policy implication: FEMA Recovery Policy (RP9523.6) reference Mutual Aid Agreements for Public Assistance and Fire Management Assistance C) Intent —Establish Guidelines • Intent to establish a guideline for recouping and making financially whole communities who provide mutual aid for a prolonged period of time, eight (8) hours or more to a stricken community therefore complying with noted FEMA Policy • The intent is NOT to begin charging for mutual aid MABAS services on a daily basis. D) Policy Disconnect — FEMA RP9523.6 • Polity considers mutual aid assistance without an assigned cost "volunteer work' and is therefore non -reimbursable as no real compensation is assigned. • Reimbursable value has a monetary cost to the supplier above their normal expenses — backfill and overtime to maintain local levels of service caused by mutual aid assistance • Reimbursement may be claimed if assistance exceeds eight (8) hours or may be waived • Stafford Act— Applicable Federal law E) Failure to Execute Addendum and Ordinance • Failure of a District or Departments Board of Trustees to approve, sign and forward executed documents may; • Prevent the agency from being eligible for mobilization and deployment reimbursements • Prevent agencies from being allowed to participate in mobilizations and deployments • Create a situation where inequities will exist between mutual aid member agencies Village of Elk Grove Village Memorandum Date: November 14, 2014 To: Raymond R. Rummel, Village Manage From: Richard I Mikel, Fire Chief s Subject: Agreements Needing Village Consideration The Fire Department is currently in receipt of four proposed agreements that require review and acceptance by the Village Board. A brief overview of each follows: Mutual Aid Box Alarm System First Addendum to MABAS Master Agreement This contract addendum is required of all participating MABAS Departments and Districts to bring MABAS member agencies into compliance with the FEMA Recovery Policy (RP9523.6) reference reimbursement claims for disaster mobilization associated with federal requirements of the Stafford Act. The documents are designed to establish guidelines for reimbursement associated with mutual aid assistance rendered to significant incidents, those greater than eight hours in - - -duration:- It -is -NOT -the intent to begin the practice of charging for daily -mutual -aid - assistance for routine incidents. Cook County Department of Homeland Security and Emergencv Management Emergency Equipment Memorandum of Understanding This memorandum outlines how our municipality can request and receive emergency equipment from Cook County and describes each parry's responsibilities and liabilities for said equipment. Cook County Department of Homeland Security and Emergency Management Multi -Jurisdictional Hazard Mitigation Plan The Village has completed and submitted its local annex to the County's Multi - Jurisdictional Hazard Mitigation Plan. Approval of this plan is required for the Village to be eligible for grant opportunities that help protect the community from natural disasters, or assist the Village after a natural disaster occurs in the event that a Presidential Declaration has not been made. The American Red Cross Memorandum of Understandine This memorandum outlines the "broad framework" for cooperation between the Village and the American Red Cross in preparing for, and responding to, disaster situations. Again, this is a brief overview of what purpose each of these documents serves. Additional, specific information is contained in each document. These agreements are not drafted specifically for Elk Grove Village, rather they are "standard" agreements that each municipality is expected to approve if they plan to participate in these programs. Therefore there is little, if any, room for modification of the terms or language contained in these documents. After reviewing each document, it is my recommendation that the Village approve these as written. Thank you. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 2015 AND ENDING_ APRIL 30, 2016 NOW, THEREFORE, BE IT ORDAINED BY THE Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois: Section 1. That the sum of twenty three million seven hundred fifty nine thousand nine hundred seventy two dollars ($23,759,972) being the total amount to be levied from the approved budget heretofore made for the corporate and municipal purposes specified and herein, less the estimated revenue from sources other than general taxation, for the fiscal year beginning May 1, 2015 and ending April 30, 2016 be and the same is hereby levied on all taxable property within the Village of Elk Grove Village according to the valuation of said property as is, or as shall be assessed, or equalized by the State, for the current year 2014. The fiscal year 2015 budget was approved in accordance with sections 5/8-2-9.1 to 5/8-2-9.10 of the Illinois Compiled Statutes (the Municipal Budget Act) by the Mayor and Board of Trustees of the Village of Elk Grove Village at a meeting regularly convened and held in the said Village of Elk Grove Village, Illinois on the 22nd day of April, 2014. Publication of the tentative annual budget and notice of the public hearing relating there so was made April 12th, 2014, pursuant to Section 5/8-2-9.9 of Chapter 65 of the Illinois Compiled Statutes. The various objects and purposes for which said budgets were heretofore made are set forth under the column entitled "Amount Budgeted", and the specific amount hereby levied for each object and purpose is set forth under the column entitled "Amount Levied", as follows: Section 2. That this Levy Ordinance is adopted pursuant to the Illinois Municipal Code providing however, that any tax rate limitation or any other substantive limitations as to tax levies in the Illinois Municipal Code in conflict with the Ordinance shall not be applicable to this Ordinance as the Village of Elk Grove Village is a "Home Rule" municipality having a population in excess of 25,000, and elects to exercise all powers granted pursuant to Section 6, Article VII of the Constitution of the State of Illinois and particularly does not choose to be bound by any tax limitations contained in the Illinois Municipal code. Section 3. That this Levy Ordinance is adopted in full compliance with Public Act 82- 102 known as the Truth -In -Taxation Act and amended by Public Act 86-957. Section 4. That the Village Clerk is hereby ordered and directed to file a certified copy of the Ordinance with the County Clerks of Cook and DuPage Counties on or before the time required by law. Section 5. That this Ordinance shall take effect and be in full force and effect immediately on and after its passage and approval according to law. ADOPTED this day of December, 2014 pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: PASSED this. day of December 2014. APPROVED this _ day of December 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Village of Elk Grove 2014 Tax levy Ordinance Amount Budgeted General Fund Mayor & Board Personal Services 410,227 Supplies 12,915 Communication 39,750 Professional Development 167,785 Maintenance Service 1,100 Other Services & Charges 1,303,565 Operating Capital 0 1,935,342 Village Clerk Personal Services 203,024 Supplies 1,800 Communication 5,000 Professional Development 5,700 Maintenance Service 2,875 Other Services & Charges 8,350 Operating Capital 0 226,749 Village Manager Personal Services 1,538,467 Supplies 30,500 Communication 17,200 Professional Development 73,260 Maintenance Service 173,135 Other Services & Charges 197,980 Operating Capital 168,365 Capital Replacement Punts 96,272 2,295,179 Finance Department Personal Services 2,356,086 Supplies 7,200 Communication 99,252 Professional Development 7,730 Maintenance Service 14,615 Other Services & Charges 5,283,970 Operating Capital 19,550 Capital Replacement Pouts 0 7,788,403 Fire Department Personal Services 16,022,176 Supplies 223,580 Communication 25,800 Professional Development 123,640 Maintenance Service 128,240 Other Services & Charges 577,275 Operating Capital 235,340 Capital Replacement Potts 402,326 Amount Levied 1% Loss Total 51,584 23,909 126,250 259,458 5,781,010 Village of Elk Grove 2014 Tax levy Ordinance Amount Amount Budgeted Levied A% Loss Total Fixed Capital 21,800 17,760,177 Village of Elk Grove 2014 Tax levy Ordinance Amount Amount Budgeted Levied t% Loss Total Police Department Personal Services 16,075,058 5,603,659 Supplies 260,790 Communication 77,080 Professional Development 186,935 Maintenance Service 79,800 Other Services & Charges 1,009,830 Operating Capital 158,865 Capital Replacement Pmts 217,297 18,065,655 Community Development Personal Services 2,122,378 243,739 Supplies 20,150 'Communication 14,980 Professional Development 9,365 Maintenance Service 22,440 Other Services & Charges 89,620 Operating Capital 43,000 Capital Replacement Prms 63,110 2,385,043 Department of Public Works Personal Services 4,122,310 495,727 Supplies 922,050 Communication 11,900 Professional Development 11,205 Maintenance Service 761,650 Other Services & Charges 463,583 Operating Capital 110,350 Capital Replacement Pmts 233,256 Fined Capital 126,500 6,762,804 Total General Corporate Fund 57,219,352 t2,585,336 Village of Elk Grove 2014 Tax levy Ordinance Amount Amount Budgeted Levied 1% Loss Total Note: Levy includes Plus 1%loss Total General Corporate 6,547,129 65,471 6,612,600 Fire Pension 2,301,200 23,012 2,324,212 Police Pension 1,980,000 19,800 1,999,800 IMRF 954,800 9,548 964,348 FICA 677,600 6,776 694,376 Amount to be raised by tax levy Total 12,460,729 Add 1%for loss in collection 124,607 Total amount to be raised by tax levy 12,585,336 Emergency Management Fund Personal Services 0 Supplies 0 Communication 0 Professional Development 0 Maintenance Service 0 Other Services & Charges 0 Operating Capital 0 Capital Replacement Puns 0 Total Emergency Management Fund 0 Elk Grove Public Libra Personal Services 2,986,720 Supplies 175,760 Communication 63,300 Professional Development 79,200 Maintenance Service 157,500 Other Services & Charges 337,800 Operating Capital 1,122,136 Fixed Capital 455,000 Other Non -Operating 375,000 Total Library 5,752,416 1 4,780,546 Debt Service - General Oblieation Bonds Plus 1%loss Total Plus 1%loss Total 47,805 4,828,351 GO Bonds - Series 2007 1,058,938 1,058,938 10,589 1,069,527 GO Bonds - Series 2010 873,241 873,241 6,032 879,273 GO Bonds -Series 2012 2,191,300 2,191,300 21,913 2,213,213 GO Bonds - Series 2013 2,184,270 2,184,270 - 2,194,270 Total Debt Service 6,307,749 6,307,749 38,534 6,346,283 Total Levy including Debt Service 69,279,517 23,549,024 210,946 23,7$9,970 ORDINANCE NO. AN ORDINANCE ABATING A PORTION OF THE 2014 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010, OF THE VILLAGE OF ELK GROVE VILLAGE. ILLINOIS BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the County Clerks of Cook and DuPage Counties, are hereby authorized and directed to abate $270,000 from the taxes levied for 2014 in Ordinance No. 3237, duly passed and approved on the 151h day of June, 2010, which Ordinance provided for the issuance of $13,000,000 dollars Taxable General Obligation Bonds, Series 2010, of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois. Section 2: That the Village Clerk is hereby authorized and directed to file a certified copy of this Ordinance with the County Clerks of Cook and DuPage, Counties, Illinois prior to December 31, 2014. Section 3: That the Village Clerk is hereby authorized to publish this Ordinance in pamphlet form. Section 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication according to law. VOTE: AYES: PASSED this day of NAYS: ABSENT: 2014. APPROVED this day of 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk PUBLISHED in pamphlet form this day of 2014. 2014 Abal mane Ordinance fur 2010 Hunde ORDINANCE NO. AN ORDINANCE ABATING A PORTION OF THE 2014 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION -BONDS, SERIES 2013, OF THE VILLAGE OF ELK GROVE VILLAGE. ILLINOIS BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the County Clerks of Cook and DuPage Counties, are hereby authorized and directed to abate $2,184,270 from the taxes levied for 2014 in Ordinance No. 3331, duly passed and approved on the 81' day of January, 2013, which Ordinance provided for the issuance of $38,000,000 dollars Taxable General Obligation Bonds, Series 2013, of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois. Section 2: That the Village Clerk is hereby authorized and directed to file a certified copy of this Ordinance with the County Clerks of Cook and DuPage, Counties, Illinois prior to December 31, 2014. Section 3: That the Village Clerk is hereby authorized to publish this Ordinance in pamphlet form. Section 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication according to law. VOTE: AYES: PASSED this day of NAYS: ABSENT: APPROVED this day of ATTEST: Judith M. Keegan, Village Clerk 2014. 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village PUBLISHED in pamphlet form this day of 2014. 2014 Abalemcm 0,dinancc f,�, 2013 13nnd< CERTIFICATE OF COMPLIANCE TRUTH IN TAXATION VILLAGE OF ELK GROVE VILLAGE COUNTIES OF COOK AND DUPAGE CERTIFICATE OF MAYOR I, Craig B. Johnson, Mayor of the Village of Elk Grove Village, do hereby certify that I am the presiding officer of the Village of Elk Grove Village, Cook and DuPage Counties, Illinois. As such presiding officer, I do further certify that the 2014 Levy Ordinance, a certified copy of which is appended hereto, was adopted December 16th, 2014 pursuant to, and in all respects in compliance with, the provisions of the Illinois Property Tax Code - "Truth in Taxation Law", 35 ILCS 200/18-60 through 18-85. Date: December 16, 2014 Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk ORDINANCE NO. AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE (FIRE BATTALION CHIEF -FIRE DEPARTMENT AND VILLAGE CLERK -VILLAGE CLERK'S OFFICE) NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That the Position Classification and Salary Plan of the Village of Elk Grove Village be and the same is hereby amended to read as follows: Permanent Authorized Positions Delete Add Fire Department Current Full -Time Full -Time December 8 2014 Battalion Chief 6 1 0 5 Delete Add Village Clerk's Office Current Full -Time Part -Time January1 2015 Village Clerk 1 1 0 0 Part -Time Village Clerk 0 0 1 1 Section 2: That this Ordinance shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this 16th day of December 2014 APPROVED this 16th day of December 2014 ATTEST: Judith M. Keegan, Village Clerk ()RDI-DVC':\uLPos 12 16 2014 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village