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HomeMy WebLinkAboutVILLAGE BOARD - 02/23/2021 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING FEBRUARY 23, 2021 1. CALL TO ORDER - 7:30 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno and Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF FEBRUARY 9, 2021 - Motion to approve the Minutes of the Regular Village Board Meeting held on February 9, 2021 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — On February 18, Mayor did a podcast with Sports Business Journal regarding the Elk Grove Village sponsorship with the USA Track & Field, USA Wrestling and USA Triathlon teams. It was a great opportunity to talk about Elk Grove Village. On February 18, met with Stephanie Hultgren-Tagliere, a senior at Elk Grove High School, that is competing for Student of the Year with the Leukemia Lymphoma Society. She is raising money to help find a cure for cancer. On February 22, a delegation from Kenosha, Wisconsin came in to see Enclave. They are looking to set up a hybrid form of Enclave up in Wisconsin. COVID Update — Many residents have called regarding an article in the paper with some municipalities having vaccination clinics. Mayor reminded the residents that the vaccine is distributed by the State of Illinois, the state then distributes to the County level, and Cook County determines where the vaccines are distributed. If the opportunity arises, we will be more than happy to administer vaccinations. Mayor encouraged residents to continue to use the Cook County portal to schedule an appointment. The number of cases are dropping and if we continue to follow the guidelines, we can minimize the impact on the community. Please be patient for the vaccines. Public Works did a great job with all the recent snow events. Crews were working non- stop from Saturday through Thursday last week plowing snow and within two hours, they had the streets down to pavement. The Village is trying a new technique called Beet Heet that is more effective when the temperature is below freezing. The Secretary of State's office has extended the deadline to renew driver's licenses until June 1st. Health Grades ranked Alexian Brothers Medical Center in Elk Grove Village in the top 50 of all hospitals in the United States. We are proud to have them in our community. Mayor apologized for Waste Management not sending a robocall regarding the delayed garbage pickup during the snowstorm. Waste Management is supposed to send a robocall if the service is delayed. The Village will be rebidding our contract when it expires in October. On February 13, NBC aired a track meet for USA Track and Field and the Elk Grove signage Page 1 of 5 was visible on the track. The Village had two hours of nationwide coverage during that event as part of the sponsorship of the national teams. We thank NBC that went beyond what was expected. The Village's Budget workshop is coming up on the third Tuesday in March. The Village is doing well even with the pandemic. The first meeting in April, there will be a presentation on our long-term road maintenance rehabilitation program to the Village Board. The second meeting in April, there will be a presentation on the front and rear yard drainage program. The first meeting in May, we will have the opportunity to discuss and answer questions about the programs, and the second meeting in May is when the funding will be discussed on the future of this project. We are still moving forward with our community events. There is one change for the concerts with KC and the Sunshine Band cancelling their tour for this summer. We are working with the management companies to find a replacement but right now, we have Daughtry, Loverboy and The Beach Boys coming to Elk Grove. We are optimistic that we will have the special events this year. We are hopeful that by Memorial Day, there will be more vaccinations available and we will be close to herd immunity. Swearing Ins - Chief Mikel joined Mayor Johnson at the podium to swear in Firefighter /Paramedic Zachary Picha for Elk Grove Village. Eileen Valentino was sworn in this evening as a new Library Trustee to fill the vacancy of James Colgan's term. Trustee Schmidt - No Report. Trustee Prochno - Thank you to everyone in the community for shoveling the driveways and sidewalks. Thank you also to the Fire Department for helping to clear the snow near the fire hydrants. Now that the weather is starting to warm, please try to keep the sewer grates clear so the water has somewhere to go. The Village did have the Waste Management information on the website stating that we were on a holiday schedule. Trustee Lissner - No Report. Trustee Czarnik - Applications for the Czarnik/Heffern Scholarships are online at czarnikgolf.com and the Village website. There are eight (8) $1,000 scholarship awards available this year for Elk Grove residents graduating from high school. The applications are due by April 23. Trustee Feichter - There were two meetings with Meet Chicago Northwest and the figures from the National Restaurant Association stated that approximately 110,000 restaurants were closed with the pandemic. Locally the hotels were down about 46% in the Chicago area for occupancy and about 52% down on revenue. A guest speaker from a transportation organization reported that in terms of the travel industry, the numbers are starting to go up. They estimate that many people are taking road trips both short and long distance but not many foreign trips. The City of Chicago is starting to sign contracts with organizations that would be effective the end of summer. Our local group has seen an increase with small organized meetings signing contracts at our local hotels. Trustee Franke - No Report. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the February 23, 2021 Accounts Payable Warrant in the amount of $972,495.50. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to renew a professional service contract to Lauterbach & Amen, LLP of Naperville, IL to perform the Village's annual audit in an amount not to exceed $36,700. Page 2 of 5 b. Authorization to waive the formal bidding process and award a purchase contract to K-Tech Specialty Products of Ashley, IN for the purchase of 30,750 gallons of winter de-icing liquid "Beet Heet" in the amount of $39,975. c. Authorization to award a contract with CC Cartage Inc. of Lake Zurich, IL for the Spoil Hauling Services contract in the amount of $48,060 from the Water & Sewer Fund. d. Authorization to award a contract to Sebert Landscaping of Elk Grove Village, IL for the Residential & Business Park - Turf and Landscape Bed Maintenance contract in the amount of $283,292 from the Public Works General, Residential Enhancement, BLF, and Busse - Elmhurst TIF Funds. e. Authorization to concur with prior Village Board authorization to increase the Village's 2020/2021 Winter Season Bulk Rock Salt purchase order with Cargill Incorporated of North Olmsted, OH, in the amount not to exceed $68,335.20 for a total contract amount of $219,111.20 from the General Fund. f. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for to rezone the property at 751 Pratt Blvd. from I-2 to 1-1. g. Authorization to adopt Resolution No. 15-21 entitled "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 613 PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1225 ARTHUR AVENUE." h. Authorization to adopt Resolution No. 16-21 entitled "A RESOLUTION AMENDING RESOLUTION NO. 10-21 APPROPRIATING FUNDS IN THE AMOUNT OF $871,310 FOR THE CONSTRUCTION ENGINEERING LOCAL MATCH AND AUTHORIZING THE MAYOR TO EXECUTE A LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION." i. Authorization to adopt Ordinance No. 3693 entitled "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO CHOWDHURY GROUP LLC TO PERMIT THE OPERATION OF A HOTEL IN AN I-2 INDUSTRIAL ZONED DISTRICT WITH CERTAIN CONDITIONS ON PROPERTY LOCATED AT 2300 E. HIGGINS ROAD, ELK GROVE VILLAGE." j. Authorization to adopt Resolution No. 17-21 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CHICAGO TITLE LAND TRUST COMPANY, AS TRUSTEE UNDER THE TRUST AGREEMENT DATED OCTOBER 10, 2017, AND KNOWN AS TRUST NO. 8002376072, CHICAGO TITLE LAND TRUST COMPANY, AS TRUSTEE UNDER THE TRUST AGREEMENT DATED AUGUST 8, 2018, AND KNOWN AS TRUST NO. 8002378737, CHICAGO TITLE LAND TRUST COMPANY, AS TRUSTEE UNDER THE TRUST AGREEMENT DATED NOVEMBER 2, 2004, AND KNOWN AS TRUST NO. 133485, CHICAGO TITLE LAND TRUST COMPANY, AS TRUSTEE UNDER THE TRUST AGREEMENT DATED NOVEMBER 11, 2013, AND KNOWN AS TRUST NO. 8002363357, CHICAGO TITLE LAND TRUST COMPANY, AS TRUSTEE UNDER THE TRUST AGREEMENT DATED NOVEMBER 11, 2013, AND KNOWN AS TRUST NO. 8002363356, CHICAGO TITLE LAND TRUST COMPANY, AS TRUSTEE UNDER THE TRUST AGREEMENT DATED JULY 26, 2006, AND KNOWN AS TRUST NO. 8002347031 AND AGG PROPERTIES LLC (HIGGINS/ROPPOLO/RICHARD)." Mayor asked if there were any questions on the Consent Agenda items. Motion to approve Consent Agenda items a. through j. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA — No Report. Page 3 of 5 8. PLAN COMMISSION - Village Manager Rummel - No Report. 9. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report. 10. YOUTH COMMITTEE - Trustee Franke - There are seven (7) $1,000 scholarship awards available this year. Applications are on the Village website and the Parks Foundation website. The deadline to submit an application is May 7 and the winners will be notified at the end of May or the first week of June. 11. BUSINESS LEADERS FORUMS - Trustee Lissner - The 2021 Makers Wanted Class continues to meet weekly via Zoom on Thursday mornings from 9:00 a.m. to 10:00 a.m. They meet in person on the second Thursday of the month at Enclave. The next monthly Master Class is scheduled for Wednesday, March 17. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - EGTV continues to look into showing the EGTV program directory as part of the Elk Grove News Update that airs between 2:00 p.m. and 6:00 p.m. Channel 6 does have schedules available at the Village Hall and on the website. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - No Report. 14. INFORMATION COMMITTEE - Trustee Lissner - The Committee will meet tomorrow morning at 9:30 a.m. to discuss the redesign of the Village newsletter. A report will be given at the next meeting. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - Holiday lights can be recycled at Village Hall until the end of March. Household batteries are also collected in Community Development for recycling. 16. PARADE COMMITTEE - Trustee Czarnik - The Hometown Parade is scheduled for Saturday, September 18, 2021 at 2:00 p.m. The Community Character Coalition are the Grand Marshals for the parade. The next Parade meeting will be announced at a later date. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - The JPZ Committee met this afternoon to discuss the Short Term Rentals within the community and we also discussed whether to allow the sale of recreational marijuana in Elk Grove Village. The Committee is working with staff now and a report will be given at the next board meeting. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - No Report. 20. AIRPORT UPDATE - Mayor Johnson - We are still working with the ONCC to make sure that the impact from the airport noise is evenly distributed with the surrounding area. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The concert lineup is July 4 - Daughtry, July 13 - vacant, July 20 - Loverboy, and July 27 - The Beach Boys. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Plans are underway for the Memorial Day Observance on May 31, 2021. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - No Report. 25. REPORT FROM VILLAGE CLERK - Early Voting starts March 22 through April 5 at the Village Hall. The hours are Monday through Saturday from 9:00 a.m. to 5:00 p.m. and Sundays from 10:00 a.m. to 4:00 p.m. If anyone needs assistance with registering to vote or to find your precinct, feel free to contact the Village Clerk's Office. 26. UNFINISHED BUSINESS -No Report. 27. NEW BUSINESS - Trustee Lissner stated that Channel 6 is checking on the issue with getting access through AT&T U-verse. We will provide an update at a later date. Trustee Prochno stated that she found out today that you can recycle mercury thermometers at the Village. She reminded everyone to check the website if you are unsure how to recycle an Page 4 of 5 item. Mayor Johnson stated that the Village Board will be entering back into Executive Session after the meeting. 28. PUBLIC COMMENT — 8:12 p.m. — The next visit at the Senior Center will be on April 27 at 10:15 p.m. 29. ADJOURNMENT — Motion to adjourn the Village Board Meeting at 8:15 p.m. Moved by Trustee Lissner Second by Trustee Czarnik AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter NAYS: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 5 of 5