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HomeMy WebLinkAboutAGENDA - 04/27/2021 - Village Board Agenda and AddendumAGENDA REGULAR VILLAGE BOARD MEETING April 27, 2021 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR BARBARA GORSKI, ELK GROVE PRESBYTERIAN CHURCH) 3. APPROVAL OF MINUTES OF APRIL 13, 2021 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: APRIL 27, 2021 $ 816,239.90 6. CONSENT AGENDA a. Consideration of a request from the Rotary Club of Elk Grove Village for the following: • To authorize a $22,000 contribution to the 2021 RotaryFest event that takes place from June 16, 2021 through June 20, 2021; • To authorize the Rotary Club to host a fireworks display on Saturday, June 19, 2021; • To waive the fee for a temporary Class A liquor license ($2,900), a carnival license ($500), and a food caterer's license fee ($100) for a total amount of $3,500; and • To waive the permit fee for the use of a fire hydrant for non -firefighting purposes in the amount of $75. (The fees requested to be waived are for the Class A liquor license ($2,900), a carnival license ($500), a food caterer's license ($100), and fire hydrant deposit and connection ($75). (It has been past practice of the Village Board to approve these requests for the annual RotaryFest event. The Village provides street sweeping services for the parking lots utilized by the Rotary Club at the conclusion of the RotaryFest. (Adequate funds have been budgeted and are available for this purpose.) b. Consideration to waive the formal bid process and award a service contract to Eco Clean Maintenance, Inc. of Elmhurst, IL for the James Paul Petri Public Works Facility Cleaning Pagel of 8 and Custodial Services in the amount of $34,012 from the General Fund. (On Friday, January 29, 2021, the Village accepted sealed proposals for the James Paul Petri Public Works Facility Cleaning and Custodial Services contract. (The contract provided for routine cleaning services and additional deep cleaning services at the James Paul Petri Public Works Facility. (The terms of the contract were from February 1, 2021 through April 30, 2021. (The Village sought proposals from four (4) contractors. (The lowest responsive and responsible proposal was received from Eco Clean Maintenance, Inc. of Elmhurst, IL. (Eco Clean Maintenance has agreed to extend the monthly cost submitted in their initial proposal over the course of the 2022 Fiscal Year. (Funds for the project have been allocated in the Public Works General Fund. (The Director of Public Works recommends approval.) c. Consideration to award a purchase contract to C.C. Cartage, Inc. of Lake Zurich, IL to furnish and deliver sand and gravel in the amount of $38,024.80 from the General and Water & Sewer Funds. (On Thursday, April 15, 2021, the Village opened sealed bids for the Furnish and Deliver Sand and Gravel contract. (Four (4) contractors obtained bid packets, with three (3) contractors submitting a bid. (The contract provides various types of sand and gravel delivered to the Village's Public Works locations. (The initial term of the contract is from May 1, 2021 through April 30, 2022 (The contract includes the option for four (4) annual renewals in one (1) year increments through April 30, 2026. (The lowest overall responsive and responsible bid was received from C.C. Cartage Inc. of Lake Zurich, IL in the amount $38,024.80. (Funds for the contract have been allocated in the Public Works General and Water & Sewer Funds. (The Director of Public Works recommends approval.) d. Consideration to award a purchase contract to On Time Embroidery, Inc. of Elk Grove Village, IL for Fire Department uniforms and safety shoes in the amount of $43,000 from the General Fund. (The Fire Department budgets annually for department uniforms and accessories. (A multi -year consolidated uniform contract was publicly bid in FYI 8. (This is the fifth year that the Fire Department is purchasing all of its uniforms from a single vendor. (The current contract request also includes the annual purchase of safety shoes. (The Fire Department had a successful experience with On Time Embroidery, Inc. of Elk Grove Village, IL under all previous years of the contract. (The original contract provided for an initial one-year term with the option for four (4) renewals. (The term of the contract renewal is May 1, 2021 through April 30, 2022. (Adequate funds are budgeted for this contract in the FY22 Fire Department General Fund Page 2 of 8 Budget. (The Fire Chief recommends approval.) e. Consideration to waive the formal bidding process and award a service contract to JG Uniforms of Chicago, IL for the purchase of police officer uniforms in the amount of $55,000. (The Police Department has purchased uniforms and equipment from JG Uniforms for the last 7 years. (For the FY2022 budget, JG Uniforms has issued no price increase from the current year, holding prices on all items. (JG Uniforms is responsive to the needs of the Police Department and most items are in stock and available with minimal turnaround time. (The Police Department has an excellent working relationship with JG Uniforms. (The Chief of Police recommends approval.) f. Consideration to award a construction contract to Arrow Road Construction Co. of Elk Grove Village, IL to furnish Hot -Mix Asphalt Materials as part of the 2021 MFT Hot Mix Asphalt Material Purchase Contract in the amount of $84,220 from the Motor Fuel Tax and the Water & Sewer Funds. (On Tuesday, April 13, 2021 the Village opened sealed bids for the 2021 MFT Hot Mix Asphalt Material Purchase Contract. (The lowest responsive and responsible bid, adjusted for mileage cost, was received from Arrow Road Construction Co. of Elk Grove Village, Illinois. (Funds for the project have been allocated in FY22 in the Motor Fuel Tax and Water & Sewer Funds. (The Director of Public Works recommends approval.) g. Consideration to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL for professional engineering services associated with smoke testing the Village's high priority sanitary sewer basin for the amount of $94,886 from the Water & Sewer Fund. (A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for professional engineering services associated with smoke testing the Village's high priority sanitary sewer basin. (The Village has identified a high -priority sewer area, including a mix of residential and industrial sanitary sewer mains. Smoke testing of this area is required as part of the Village's ongoing inflow and infiltration control program with the Metropolitan Water Reclamation District. Smoke testing will identify failures in the sanitary sewer where rainwater can inflow or infiltrate the sanitary sewer system. (EEI will provide services to develop an advanced communication plan, complete smoke testing fieldwork, create a complete list of defects, and the associated cost analysis to fix the defects. (The Director of Public Works recommends approval.) h. Consideration to award a construction contract with Strada Construction Company of Addison, IL for the 2021 Village -Wide Concrete Replacement Program in the amount not Page 3 of 8 to exceed $124,000 from the Capital Project and Water & Sewer Funds. (On Tuesday, April 13, 2021, the Village opened sealed bids for the 2021 Village -Wide Concrete Replacement Program. (The lowest responsive and responsible bid was received from Strada Construction Company of Addison, Illinois. (Funds for the project have been allocated in the FY22 Capital Project and Water & Sewer Funds. (The Director of Public Works recommends approval.) i. Consideration to renew a professional services contract with HR Green, Inc. of McHenry, IL for fire plan review services in the amount of $150,000 from the General Fund. (This will be the fourth year that the Fire Department is contracting with HR Green, Inc. for fire plan review services. (The contract provides for regular review of sprinkler, fire pump, and fire alarm drawings and related calculations. Specialty reviews are also provided as needed. (HR Green, Inc. representatives reviewing fire plans are ICC Certified Master Code Professionals with fire service -specific certifications. (HR Green staff maintains regular communication with the Inspectional Services Division staff and are receptive to the needs of the Fire Department. (Adequate funds are available in the FY22 Fire Department General Fund budget. (The Fire Chief recommends approval.) j. Consideration to award a professional design -build service contract to Baxter & Woodman Natural Resources, LLC of Crystal Lake, IL for the Business Park Ditch Maintenance Program in the amount of $226,000 from the Business Leader Forum Fund. (A proposal for professional design -build services was solicited from Baxter & Woodman Natural Resources, LLC of Crystal Lake, IL for analysis, vegetation management, engineering, permitting, and construction to manage the Village's Business Park ditch system. (Baxter & Woodman Natural Resources has successfully assisted several other Municipalities in the Chicagoland area with similar projects. (Adequate funds are available in the Business Leader Forum Fund. (The Director of Public Works recommends approval.) k. Consideration to award a professional services contract to Homer Tree of Lockport, IL for the Parkway Tree Maintenance & Silver Maple Removal contract in the amount of $287,215 from the General Fund. (On Thursday, April 15, 2021, the Village opened sealed bids for the Parkway Tree Maintenance & Silver Maple Removal contract. (Six (6) contractors obtained bid packets, with four (4) contractors submitting a bid. (The contract provides provide the necessary labor, materials and equipment for parkway tree trimming, routine and emergency tree removals, stump grinding and woodchip disposal at various locations throughout the Village. (The initial term of the contract is from May 1, 2021 through April 30, 2022 Page 4 of 8 (The contract includes the option for four (4) annual renewals in one (1) year increments through April 30, 2026. (The lowest responsive and responsible bid was received from Homer Tree of Lockport, IL in the amount $287,215. (Funds for the contract have been allocated in the Public Works General Fund. (The Director of Public Works recommends approval.) 1. Consideration to award a professional design -build service contract with Baxter & Woodman of Crystal Lake, IL for professional engineering services for inspection, design and construction engineering for the Village's Rear Yard Drainage Program in the amount of $600,000 from the Water & Sewer Fund. (A proposal for professional design -build services was solicited from Baxter & Woodman Natural Resources, LLC of Crystal Lake, IL for the inspection, design, construction engineering and construction of the Village's Rear Yard Drainage Program, for the extent of the 2021-2022 fiscal year. (Baxter & Woodman successfully assisted, designed and oversaw construction of the last two Drainage Programs for the Village. (Adequate funds are available in the FY22 Water & Sewer Fund. (The Director of Public Works recommends approval.) in. Consideration to award a professional service contract to Civiltech Engineering of Itasca, IL to provide the necessary construction engineering services for the Business Park and Residential roadway rehabilitation program in the amount not to exceed $620,694 from the Capital Project and Business Leader Forum Funds. (Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction engineering services for the Business Park and Residential Roadway Rehabilitation Program, for the extent of the 2021-2022 fiscal year. (In addition, they will assist on smaller construction inspections and surveying as needed. (Civiltech has successfully completed construction supervision for numerous Village projects and have an excellent reputation in construction engineering, and are knowledgeable in Federal, State and Village standards. (Adequate funds are available in the FY22 Capital Project and Business Leader Forum Funds. (The Director of Public Works has recommended approval.) n. Consideration to award a contract to the lowest responsive and responsible bidder, Builders Paving, LLC of Hillside, IL for the 2021 Business Park Street Rehabilitation Project in the amount of $1,412,808 from the Business Leader Forum, Waterworks & Sewerage and Busse -Elmhurst TIF Funds. (On Tuesday, April 13, 2021, the Village opened sealed bids for the 2021 Business Park Street Rehabilitation Project. (Four (4) contractors obtained bid documents and two (2) submitted bids. (The lowest responsive and responsible bid was received from Builders Paving, LLC of Hillside, IL. (Funds for the project have been allocated in the FY22 Business Leader Forum, Water & Sewer and Busse -Elmhurst Redevelopment Funds. Page 5 of 8 (The Director of Public Works recommends approval.) o. Consideration to award a construction contract to the lowest responsive and responsible bidder, Builders Paving, LLC of Hillside, IL for the 2021 MFT Hot Mix Asphalt Resurfacing Contract in the amount of $1,335,000 from the Motor Fuel Tax & Water & Sewer Funds. (On Tuesday, April 13, 2021, Village opened sealed bids for the 2021 MFT Hot -Mix Asphalt Resurfacing Contract. (Four (4) contractors obtained bid documents and two (2) submitted bids. (The lowest responsive and responsible bid was received from Builders Paving, LLC of Hillside, IL. (Funds for the project have been allocated in FY22 in the Motor Fuel Tax and Water & Sewer Funds. (The Director of Public Works recommends approval.) p. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a variation to allow multiple principal buildings on a single lot for property located in the I-1 Industrial District at 101-201 Innovation Drive. (Syska Hennessy Group, on behalf of Microsoft, has petitioned the Village for a variation in order to construct multiple principal buildings on a single lot for the property at 101-201 Innovation Drive. (Microsoft is constructing a data center campus on this property, located on the east side of the Elk Grove Technology Park and has already began construction on the first building. (Microsoft is requesting to allow the construction of three (3) buildings on a single lot. (The date for the Public Hearing has not yet been established.) q. Consideration to adopt Ordinance No. 3701 designating certain real property as a Redevelopment Project Area, approving a Redevelopment Plan and Project and adopting tax increment allocation financing. (Midway Court) (The Village is exploring the creation of a tax increment financing district for the purpose of implementing portions of the Industrial Commercial Revitalization Plan and revitalizing areas within the Business Park. (A tax increment financing district would assist in creating an attractive environment that encourages new industrial development and increases the tax base of the study area, thereby fostering confidence in new real estate development.) r. Consideration to approve Ordinance No. 3702 designating certain real property as a Redevelopment Project Area, approving a Redevelopment Plan and Project and adopting tax increment allocation financing. (Oakton/Higgins) (The Village is exploring the creation of a tax increment financing district for the purpose of implementing portions of the Industrial Commercial Revitalization Plan and revitalizing areas within the Business Park. (A tax increment financing district would assist in creating an attractive environment that encourages new industrial development and increases the tax base of the study area, thereby fostering confidence in new real estate development.) Page 6 of 8 s. Consideration to adopt Ordinance No. 3703 designating the representative to the Northwest Suburban Municipal Joint Action Water Agency (JAWA) for the Village of Elk Grove Village. (This Ordinance designates and appoints Craig B. Johnson as Director of the Agency and Stephen F. Schmidt and Nancy J. Czarnik as its Alternate Directors for a two-year term expiring on April 30, 2023.) t. Consideration to adopt Resolution 25-21 designating a Director and Alternate Directors to the Northwest Municipal Conference for the Village of Elk Grove Village (NWMC). (This Resolution designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference; and Raymond R. Rummel, Matthew J. Roan, and Maggie A. Jablonski as Alternate Directors to the Northwest Municipal Conference.) u. Consideration to adopt Resolution No. 26-21 approving and authorizing the appointment of a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County, a Municipal Joint Action Agency (SWANCC). (This Resolution designates Craig B. Johnson as the Director on the Board of Directors of the Agency; and appoints Raymond R. Rummel as Alternate Director, for a two-year term expiring April 30, 2023 or until his or her successor is appointed.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-1 to I-2 for property located at 751 Pratt Blvd. (A public hearing date is yet to be established.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Lissner 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner a. Newsletter Redesign 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter Page 7 of 8 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno a. Recreational Cannabis Sales 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 2 S. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8 ADDENDUM REGULAR VILLAGE BOARD MEETING April 27, 2021 7:00 PM 8. PLAN COMMISSION b. PC Docket 21-2: Consideration of a petition submitted by Elevation Dance Center LLC for a Special Use Permit to operate a dance studio in an I-2 Industrial District for property located at 2500 Touhy Avenue. (PH 04-19-21) c. PC Docket 21-3: Consideration of Text Amendments to the Zoning Ordinance regarding minimum principal building size. (PH 04-19-21) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1