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HomeMy WebLinkAboutVILLAGE BOARD - 04/27/2021 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING APRIL 27, 2021 1. CALL TO ORDER — 7:05 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno and Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Deputy Clerk Jennifer S. Mahon 2. PLEDGE OF ALLEGIANCE / INVOCATION — Pastor Barbara Gorski, Elk Grove Presbyterian Church 3. APPROVAL OF MINUTES OF APRIL 13, 2021— Motion to approve the Minutes of the Regular Village Board Meeting held on April 13, 2021 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE Ul�1�C1 ► � ::: 9 1 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — Delivered a State of the Village Address today to the seniors at the Hattendorf Center. The Village continues to make plans for the summer events and our hope is to have masks optional but vaccinations are the key for us to move forward. The second doses from the Vaccination Clinic will be held on Wednesday, May 5, at the Park District Pavilion. Mayor thanked the employees and volunteers for making the clinic such a huge success. Vaccinations are readily available now for anyone that is interested in getting the vaccine. Elk Grove has partnered with Jewel/Osco to assist residents that are homebound to receive a vaccine. Residents can call the Village to make an appointment for someone to come out to your home to administer the vaccine. The goal for the Village is to open up safely and have the community events masks optional. We are firm but flexible and will make adjustments as needed. Swearing Ins - Kathy Jarosch was appointed to the Library Board to fill the vacancy with the passing of Don Henderson. She will serve for two years then run in the next election to continue the six -year term. Mayor Johnson delivered the Oath of Office to Kathy Jarosch. Police Chief Walsh joined Mayor Johnson at the podium to swear in the following new Police Officers: Meghan Lowry, Michael Manolitsis, Kyle Besthoff, Alex Conglin, and Byron Leon. Elk Grove Village received the 2020 Governor's Hometown Award for the VFW elevator project in Elk Grove. Trustee Schmidt — It was a pleasure watching the children playing in the playground with their parents and a baseball team practicing on the ball field over the weekend. Many people were outside walking in the neighborhood and this was a welcoming site after the past year with the pandemic. Trustee Prochno — The first special event will be the Memorial Day Observation on Monday, May 31, at 10:45 a.m. indoors at the Elk Grove Pavilion. Masks will be required. The Farmers Market will begin on June 5 at the Village Hall from 8:00 a.m. until 1:00 p.m. and continue through the month of October. The guidelines from the CDC and the IL Farmers Market Association will be maintained to keep everyone safe. Trustee Lissner — Happy Birthday to Trustee Prochno. Trustee Lissner spoke about a postcard that he received in the mail from a company named Intren that is a subcontractor for ComEd. They will be replacing an underground cable in the neighborhood to improve the electrical system in the area. The work is expected to begin around May 5 and there was a representative Page 1 of 5 from Intren in the yard placing red flags and paint on the grass. The area affected is from Grange on the North, Turner to the South, Salt Creek to the East and Lancaster to the West. Trustee Lissner listened to WRNN out of Elgin, IL where Mayor Johnson was interviewed regarding the Village's decision to open up the special events and the host spoke fondly about the summer concert series. Trustee Czarnik — The applications for the Czarnik/Heffern Memorial Scholarships have been received. There are eight (8) $1,000 scholarships to be awarded to Elk Grove students that are graduating from high school this year. The winners will be announced in May. Trustee Feichter — The Community Character Coalition is giving out four (4) $2,000 scholarship awards this year. The deadline is May 5, at 3:00 p.m. Applications are available through the school counselors and on the Village website. Trustee Franke — There will be a Coffee with the Board this Saturday, May 1, from 9:00 a.m. to 11:00 a.m. in Room E. Masks will be required and social distancing will be maintained. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the April 27, 2021 Accounts Payable Warrant in the amount of $816, 239.90. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Rotary Club of Elk Grove Village for the following: • A $22,000 contribution to the 2021 RotaryFest event that takes place from June 16, 2021 through June 20, 2021; • To host a fireworks display on Saturday, June 19, 2021; • Fee waiver for a temporary Class A liquor license ($2,900), a carnival license ($500), and a food caterer's license fee ($100) for a total amount of $3,500; and • Fee waiver for the use of a fire hydrant for non -firefighting purposes in the amount of $75. b. Authorization to waive the formal bid process and award a service contract to Eco Clean Maintenance, Inc. of Elmhurst, IL for the James Paul Petri Public Works Facility Cleaning and Custodial Services in the amount of $34,012 from the General Fund. c. Authorization to award a purchase contract to C.C. Cartage, Inc. of Lake Zurich, IL to furnish and deliver sand and gravel in the amount of $38,024.80 from the General and Water & Sewer Funds. d. Authorization to award a purchase contract to On Time Embroidery, Inc. of Elk Grove Village, IL for Fire Department uniforms and safety shoes in the amount of $43,000 from the General Fund. e. Authorization to waive the formal bidding process and award a service contract to JG Uniforms of Chicago, IL for the purchase of police officer uniforms in the amount of $55,000. f. Authorization to award a construction contract to Arrow Road Construction Co. of Elk Grove Village, IL to furnish Hot -Mix Asphalt Materials as part of the 2021 MFT Hot Mix Asphalt Material Purchase Contract in the amount of $84,220 from the Motor Fuel Tax and the Water & Sewer Funds. g. Authorization to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL for professional engineering services associated with smoke testing the Village's high priority sanitary sewer basin for the amount of $94,886 from the Water & Sewer Fund. h. Authorization to award a construction contract with Strada Construction Company of Addison, IL for the 2021 Village -Wide Concrete Replacement Program in the amount not to exceed $124,000 from the Capital Project and Water & Sewer Funds. i. Authorization to renew a professional services contract with HR Green, Inc. of McHenry, IL Page 2 of 5 for fire plan review services in the amount of $150,000 from the General Fund. j. Authorization to award a professional design -build service contract to Baxter & Woodman Natural Resources, LLC of Crystal Lake, IL for the Business Park Ditch Maintenance Program in the amount of $226,000 from the Business Leader Forum Fund. k. Authorization to award a professional services contract to Homer Tree of Lockport, IL for the Parkway Tree Maintenance & Silver Maple Removal contract in the amount of $287,215 from the General Fund. 1. Authorization to award a professional design -build service contract with Baxter & Woodman of Crystal Lake, IL for professional engineering services for inspection, design and construction engineering for the Village's Rear Yard Drainage Program in the amount of $600,000 from the Water & Sewer Fund. m. Authorization to award a professional service contract to Civiltech Engineering of Itasca, IL to provide the necessary construction engineering services for the Business Park and Residential roadway rehabilitation program in the amount not to exceed $620,694 from the Capital Project and Business Leader Forum Funds. n. Authorization to award a contract to the lowest responsive and responsible bidder, Builders Paving, LLC of Hillside, IL for the 2021 Business Park Street Rehabilitation Project in the amount of $1,412,808 from the Business Leader Forum, Waterworks & Sewerage and Busse -Elmhurst TIF Funds. o. Authorization to award a construction contract to the lowest responsive and responsible bidder, Builders Paving, LLC of Hillside, IL for the 2021 MFT Hot Mix Asphalt Resurfacing Contract in the amount of $1,335,000 from the Motor Fuel Tax & Water & Sewer Funds. p. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a variation to allow multiple principal buildings on a single lot for property located in the I-1 Industrial District at 101-201 Innovation Drive. q. Authorization to adopt Ordinance No. 3701 entitled, "AN ORDINANCE DESIGNATING CERTAIN REAL PROPERTY AS A REDEVELOPMENT PROJECT AREA, APPROVING A REDEVELOPMENT PLAN AND PROJECT AND ADOPTING TAX INCREMENT ALLOCATION FINANCING. (MIDWAY COURT)" r. Authorization to approve Ordinance No. 3702 entitled, "AN ORDINANCE DESIGNATING CERTAIN REAL PROPERTY AS A REDEVELOPMENT PROJECT AREA, APPROVING A REDEVELOPMENT PLAN AND PROJECT AND ADOPTING TAX INCREMENT ALLOCATION FINANCING. (OAKTON/HIGGINS)" s. Authorization to adopt Ordinance No. 3703 entitled, "AN ORDINANCE DESIGNATING THE REPRESENTATIVE TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY (JAWA) FOR THE VILLAGE OF ELK GROVE VILLAGE." t. Authorization to adopt Resolution 25-21 entitled, "A RESOLUTION DESIGNATING A DIRECTOR AND ALTERNATE DIRECTORS TO THE NORTHWEST MUNICIPAL CONFERENCE FOR THE VILLAGE OF ELK GROVE VILLAGE (NWMC)." u. Authorization to adopt Resolution No. 26-21 entitled, "A RESOLUTION APPROVING AND AUTHORIZING THE APPOINTMENT OF A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY, A MUNICIPAL JOINT ACTION AGENCY (SWANCC)." Mayor asked if there were any questions on the Consent Agenda items. Motion to approve Consent Agenda item a. through u. Moved by Trustee Franke Second by Trustee Lissner AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt NAYS: None MOTION CARRIED 7. REGULAR AGENDA — No Report. Page 3 of 5 8. PLAN COMMISSION — Village Manager Rummel — There are two items under the Plan Commission for discussion this evening. Elevation Dance Center LLC submitted a petition that pertains to the authorization of a dance studio to operate on the 2"d story of an industrial building located at 2500 Touhy Avenue. The Plan Commission held a public hearing and unanimously recommended approval by the Village Board with certain conditions to ensure the safety of the students in the parking lot area. Mayor asked if there were any questions from the Village Board or anyone in the audience. Motion to direct the Village Attorney to prepare the necessary documents to allow a dance studio at 2500 Touhy Avenue. Moved by Trustee Lissner Second by Trustee Franke VOICE VOTE MOTION CARRIED Mayor stated that the petitioner is set to move forward with the studio and it is not necessary for them to attend the next board meeting for formal approval. The second item is an initiative of the Village to enhance our zoning requirements regarding the minimum size of structures in various zoning districts of the Village. The Plan Commission held a public hearing to consider the Text Amendment and unanimously voted 6-0 to recommend Village Board approval. Mayor asked if there were any questions from the Village Board or anyone in the audience. Motion to direct the Village Attorney to prepare the necessary documents for the Text Amendment. Moved by Trustee Feichter Second by Trustee Franke VOICE VOTE MOTION CARRIED 9. ZONING BOARD OF APPEALS — Village Manager Rummel — No Report. 10. YOUTH COMMITTEE — Trustee Franke — There are seven (7) $1,000 scholarship awards available this year with five (5) awarded by the Village and two (2) awarded by the Elk Grove Parks Foundation to high school seniors. The application deadline is Friday, May 7. 11. BUSINESS LEADERS FORUMS — Trustee Lissner — Enclave had their 441" consecutive Master Class and the presenter was Rose Gabler who discussed her soon to be released book entitled The Creativity Gene. Attended the Makers Wanted workshop on April 22°d and the Village Board is invited to participate any Thursday morning via Zoom from 8:45 a.m. to 9:45 a.m. 12. CABLE TELEVISION COMMITTEE — Trustee Lissner — There will be some Xfinity television changes that will go into effect on May 18. 13. HEALTH & COMMUNITY SERVICES — Trustee Czarnik — No Report. 14. INFORMATION COMMITTEE — Trustee Lissner — Thank you to the Daily Herald and Marni Pyke for the information regarding roadwork that will begin on Monday, May 3. Route 83 will be resurfaced from Higgins Road in Elk Grove to Golf Road in Mount Prospect. They expect intermittent lane closures, which will make rush hour a bit challenging. The Police Department is still looking for feedback through their Citizen Satisfaction Survey. A quick, anonymous survey is available on the website until May 31. 15. RECYCLING & WASTE COMMITTEE — Trustee Feichter — The Police Department in conjunction with the Kenneth Young Center held a recycling event to dispose of unused medications. The Village has a convenient and safe receptacle just inside the Village Hall by the Police Department for recycling medications any day of the week. The Electronics and Document Destruction Event will be on Saturday, June 5 from 9:00 am to 12:00 pm. The event is for Elk Grove residents and anyone in the SWANCC communities. The Paint and Motor Oil Recycling Event will be held on Saturday, June 12 from 9:00 am to 12:00 pm. Both events will be held at the James Paul Petri Public Works facility located on Devon Avenue. 16. PARADE COMMITTEE — Trustee Czarnik — The Hometown Parade will be on Saturday, September 18, at 2:00 p.m. in conjunction with Oktoberfest. The Community Character Coalition are the Grand Marshals of the Parade this year. The next Parade Meeting will be on Page 4 of 5 Monday, May 3, at 5:30 p.m. on the lower level of the Charles J. Zettek Municipal Building in Rooms A, B, C. 17. PERSONNEL COMMITTEE — Trustee Franke — No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Czarnik — No Report. 20. AIRPORT UPDATE — Mayor Johnson — No Report. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — The concert lineup is as follows: July 4 — Daughtry, July 13 — George Thorogood and the Destroyers, July 20 — Loverboy, and July 27 — The Beach Boys. 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Memorial Day Observation 23. LIQUOR COMMISSION — Mayor Johnson — No Report. 24. REPORT FROM VILLAGE MANAGER — No Report. 25. REPORT FROM VILLAGE CLERK — No Report 26. UNFINISHED BUSINESS — No Report 27. NEW BUSINESS — Trustee Prochno reminded everyone that the Coffee with the Board is this Saturday, May 1, from 9:00 a.m. to 11:00 p.m. in Room E. 28. PUBLIC COMMENT — 8:00 PM 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:02 p.m. Moved by Trustee Franke Second by Trustee Czarnik AYES: Trustees Lissner, Prochno, Schmidt, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk By: Jennifer S. Mahon, Deputy Village Clerk Page 5 of 5