HomeMy WebLinkAboutAGENDA - 05/11/2021 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
May 11, 2021
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR MIKE GATES, LIVING HOPE CHURCH)
3. APPROVAL OF MINUTES OF APRIL 27, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: APRIL 30, 2021 $ 2,916,887.86
MAY 11, 2021 $ 425,543.21
6. CONSENT AGENDA
a. Consideration of a request from the Elk Grove Park District to waive the Liquor License
fees for Class A Liquor Licenses for Fox Run Golf Links and the Garden Terrace
Banquets in the amount of $5,800.
(Each Class A Liquor License is valued at $2,900.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Village Clerk recommends approval.)
b. Consideration to make payment to the Suburban O'Hare Commission (SOC) in the
amount of $27,500 to be utilized to assist with funding for technical support and analysis
to optimize the configurations and schedule for a full build -out Fly Quiet Runway
Rotation Plan as approved by the SOC Board of Directors.
(The Board of Directors of the Suburban O'Hare Commission (SOC) approved a contract
with JDA Aviation Consultants to provide ongoing technical and meeting support, as well
as expert analysis, in order to optimize the configurations and schedule for a full build -out
Fly Quiet Runway Rotation Plan.
(This contract provides for support from JDA to advocate on behalf of SOC at meetings of
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the O'Hare Noise Compatibility Committee in calendar year 2021.
(SOC member communities are contributing to fund the payment of this contract.)
c. Consideration of a request to renew a professional service contract with Temple Display,
LTD of Oswego, IL for the Holiday Lighting and Decoration Services contract in the
amount of $57,646.15.
(On September 12, 2017, the Village Board awarded a contract to Temple Display, Ltd. of
Oswego, IL for the Holiday Lighting and Decoration Services contract.
(The contract provided for an option of four (4) additional renewals through January 31,
2022.
(Temple Display, Ltd. has performed satisfactorily throughout the contract.
(The contract period is from October 1, 2021 through January 31, 2022.
(The contract amount reflects no increase over the previous year's contract.
(The Director of Public Works recommends approval.)
d. Consideration to award a professional services contract to Clean Harbors of Norwell, MA
for operation and disposal services at the Village's paint, motor oil, and antifreeze
collection event in the amount of $43,035 from the General Fund.
(On April 5, 2021, the Village issued a Request for Proposals for operation and disposal
services at the 2021 Paint, Motor Oil and Antifreeze Collection Event.
(Staff reached out directly to eight vendors providing household waste disposal services in
the Chicagoland area.
(Clean Harbors is the only vendor who submitted a proposal.
(Clean Harbors previously provided paint collection and disposal services for this event in
2020 and provided satisfactory service.
(The contract provides for the necessary labor, materials and equipment for the
management and operation of the 2021 one -day collection event for motor oil, paint and
antifreeze, as well as the transportation and safe disposal of all materials collected.
(The contract includes the option for four (4) annual renewals through 2026.
(Funds for the contract are available in the General Fund.
(The Assistant Village Manager recommends approval.)
e. Consideration to award a professional service contract to RJN Group of Wheaton, IL for
professional engineering services for 2021 Busse Road Sewer Lining project, in
the amount of $173,320 from the Busse Elmhurst Redevelopment Fund.
(A proposal was solicited from RJN Group of Wheaton, IL for planning, review, and
construction assistance of the 2021 Busse Road Sewer Lining project.
(The Village has 9,000 linear feet of sanitary sewer ranging in size from 18" to 30" that
need to be lined. This sanitary sewer line receives the vast majority of the Village's
Business Park sanitary flow and is over 60 years old. The line has reached the end of its
useful life.
(This rehabilitation project will require major bypass pumping along with permitting from
both IDOT and MWRD.
(The proposed rehabilitation will ensure reliable sewer service to the Village's Business
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Park now and into the future.
(The Director of Public Works recommends approval.)
f. Consideration to award a contract to Sebert Landscaping of Elk Grove Village, IL for the
Parkway Restoration - Sod contract in the amount of $180,500 from the General and
Water & Sewer Funds.
(On Monday, May 3, 2021, the Village opened sealed bids for the Parkway Restoration -
Sod contract.
(Four (4) contractors obtained bid packets, with one (1) contractor submitting a bid.
(The contract provides the necessary labor, materials and equipment for turf restoration of
damaged parkways throughout the Village including site preparation, topsoil, restoration,
laying sod and providing supplemental watering of each location.
(The initial term of the contract is from May 12, 2021 through April 30, 2022
(The contract includes the option for four (4) annual renewals in one (1) year increments
through April 30, 2026.
(The lowest responsive and responsible bid was received from Sebert Landscaping of Elk
Grove Village, IL in the amount $180,500.
(Funds for the contract have been allocated in the General and Water & Sewer Budgets.
(The Director of Public Works recommends approval.)
g. Consideration to commit to the purchase of Bulk Rock Salt through the State of Illinois
Joint Purchasing Contract in the amount of 3,200 tons for the FY 2021-2022 winter
season.
(On October 27, 2020, the Village Board authorized the purchase of 3,200 tons of bulk
rock salt through the Illinois Central Management Services (CMS) Joint Purchasing
Program with the option to increase or decrease the order by twenty percent (20%), or 640
tons.
(This winter season the Village will purchase 3,840 tons of road salt, or one hundred
twenty percent (120%) of the awarded amount.
(Illinois CMS is currently preparing bids and renewals for the FY 2021-22 Bulk Rock Salt
Joint Purchasing Program.
(The Village's current contract with CMS allows for the renewal of the contract for next
winter at a cost not to exceed ten percent (10%) over our current costs of $46.68 and
$47.38 per ton.
(The Village intends to purchase 3,200 tons of Bulk Road Salt in FY 2022.
(The contract allows for the purchase of a minimum of eighty percent (80%) and a
maximum of one hundred and twenty percent (120%) of the awarded amount.
(This purchase option provides flexibility in the event that snowfall totals were below
average and provides sufficient quantity to ensure safe roadways during a severe winter.
(Adequate funds have been budgeted for this project in the FY 2022 budget.
(The Director of Public Works recommends approval.)
h. Consideration to concur with prior Village Board authorization to award a construction
services contract to Nicholas & Associates of Mount Prospect for design/engineering,
construction management, and installation of security glazing improvements in an amount
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not to exceed $58,168 from the Capital Projects Fund.
(This work was done last year to address security issues, as well to address Covid health
concerns, by providing a barrier between Village Hall customers and staff.
(The Village Board previously authorized this work, but due to a clerical issue the item
was never formally placed on a Village Board agenda.
(The work was originally estimated at a cost of $80,851, but was completed under budget
at $58,168.
(Sufficient funds are in place to cover the cost of this expenditure in the Capital Projects
Fund.
(The Deputy Village Manager recommends approval.)
i. Consideration to adopt Ordinance No. 3704 amending the Position Classification and
Salary Plan of the Village of Elk Grove Village (Mechanic -Public Works Department).
(This ordinance amends the Position Classification and Salary Plan adding one (1)
Mechanic on a temporary basis to the Public Works Department.)
j. Consideration to approve Resolution No. 27-21 accepting the results of the canvass
conducted by the Canvassing Board of the Cook County Clerk's Office of the votes of the
Consolidated Election and proclaiming the results for Village Officials held on Tuesday,
April 6, 2021.
(A Consolidated Election was held in Elk Grove Village on April 6, 2021.
(The Cook County Clerk canvassed the results of the Election and as required by Statute
Resolution No. 27-21 accepts the results of the votes canvassed by the Canvassing Board
of the Cook County Clerk's Office.)
7. REGULAR AGENDA
a. Consideration to approve a sign variation for Love's Travel Stops at 1900 Busse Road.
(Love's Travel Stops is a new automobile/truck fueling facility currently under
construction.
(A variation is necessary to allow the monument sign to be installed closer than five (5')
feet from the property line at the southeast corner of the site.
(The Director of Community Development recommends approval.)
8. PLAN COMMISSION - Village Manager Rummel
a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-1 to I-2 for property located at 751 Pratt Blvd.
(A public hearing date is yet to be established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
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10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Recreational Cannabis Sales
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
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28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
May 11, 2021
7:00 PM
6. CONSENT AGENDA
k. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Albrecht Enterprises, Inc. of Des Plaines, IL for demolition and site restoration at
1550 E. Higgins Road, in an amount not to exceed $185,000 from the Busse -Elmhurst
TIF.
(On Thursday, May 6, 2021, the Village opened sealed bids for the Demolition and Site
Restoration Project located at 1550 E. Higgins Road.
(Thirteen (13) contractors obtained bid documents and eleven (11) bids were submitted.
(The lowest responsive and responsible bid was received from Albrecht Enterprises, Inc.
of Des Plaines in the amount of $185,000.
(Adequate funds are available in the Busse -Elmhurst TIF.
(The Director of Community Development recommends approval.)
1. Consideration to adopt Ordinance No. 3705 amending Section 7-1 of the Zoning
Ordinance by establishing a minimum required building size for various zoning districts.
(This item was discussed at the April 27, 2021 Village Board Meeting and currently
appears under Unfinished Business.)
m. Consideration to adopt Ordinance No. 3706 amending Title 3 Business and License
Regulations of the Village Code by adding thereto a new chapter entitled Cannabis
Dispensary.
(This item was discussed at the March 23, 2021 Committee of the Whole Meeting
following a recommendation from the Judiciary, Planning and Zoning Committee.
(The Village Board directed the Village Attorney to prepare this ordinance at the Village
Board Meeting on March 23, 2021.)
n. Consideration to adopt Ordinance No. 3707 granting a Special Use Permit to Royal
Academy of Dance F/K/A Elevation Dance Center to operate a dance studio in the I-2
zoning district on property located at 2500 Touhy Avenue, Elk Grove Village.
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(This item was discussed at the April 27, 2021 Village Board Meeting and currently
appears under Unfinished Business.)
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents
amending the Zoning Ordinance regarding minimum principal building size.
b. Village Attorney - Direct the Village Attorney to prepare the necessary documents
granting a Special Use Permit for the operation of a dance studio for property located at
2500 Touhy Avenue.
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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