HomeMy WebLinkAboutAGENDA - 05/25/2021 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
May 25, 2021
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (ELDER CARMELO BLANCAFLOR, TRINITY GOSPEL CHURCH)
3. APPROVAL OF MINUTES OF MAY 11, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: MAY 25, 2021 $ 1,441,433.45
6. CONSENT AGENDA
a. Consideration of a request from Queen of the Rosary School, located at 690 Elk Grove
Blvd., to waive the FY 2021-22 business license fees in the amount of $50.
(The Queen of the Rosary School is respectfully requesting the Business License fee in the
amount of $50 to be waived for one vending machine that is located at 690 W. Elk Grove
Blvd.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from the Prairie Lake School, located at 408 E. Devon Ave., to
waive FY2021-22 business license fees in the amount of $100.
(The Prairie Lake School is seeking a waiver of FY2021-22 business license fees related
to the school's resale of food.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
c. Consideration of a request from the Elk Grove Farmers Market to waive business
license fees for the annual Farmers Market taking place on the Municipal parking lot in
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the amount of $100.
(Elk Grove Farmers Market is requesting a waiver for a general retail license fee ($100)
for its annual Farmers Market event to be held from June 5, 2021 through October 16,
2021.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
d. Consideration of a request from The Salvation Army, located at 1000 Pratt Blvd., to waive
FY 2021/22 vehicle sticker fees in the amount of $1,475.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
e. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield
Road, to waive FY 2021/22 business license fees in the amount of $3,135.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
f. Consideration to authorize payment in the amount of $16,895 for FY 2021-2022
membership dues to the Northwest Municipal Conference (NWMC).
(The Membership dues rate to the Northwest Municipal Conference is based on
population and is assessed at a per capita rate of $0.51.
(This is the same rate from the previous year's dues.)
g. Consideration to award a professional service contract to Engineering Enterprises, Inc. of
Sugar Grove, IL, for construction and design engineering services for the 2021 Sanitary
Manhole Rehabilitation project in the amount of $54,354 from the Water & Sewer Fund.
(A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for
construction and design engineering services for the 2021 Sanitary Manhole Rehabilitation
project
(106 Sanitary manholes were inspected and found to be in need of repair to comply with
the Metropolitan Water Reclamation District's Inflow and Infiltration Program.
(EEI will provide services to prepare contract documents, review post construction
manhole videos, review shop drawings and inspection reports, prepare pay estimates, and
oversee all construction observations.
(The Director of Public Works recommends approval.)
h. Consideration to award a professional services contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in
an amount not to exceed $104,000.
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(The company's performance over the past twenty years has been satisfactory.
(The Village administers fireworks displays each year.
(This year's displays will include: Rotary Fest ($12,000), Fourth of July ($75,000),
Oktoberfest ($12,000) and Tree Lighting Ceremony ($5,000).
(The contract cost will be offset depending on the contribution of funds by residents
through utility billing for the July 4th display.
(Sufficient funds are budgeted for this purpose in the General Fund.)
i. Consideration to award a contract through the Municipal Partnering Initiative Joint Bid
pricing to Corrective Asphalt Materials, LLC of South Roxana, IL for the Preventative
Street Maintenance - 2021 project in the amount of $168,806.28 from the General and
Business Leader Forum Funds.
(A proposal for applying Reclamite maltene based rejuvenation agent to Village roadways
was submitted by Corrective Asphalt Materials, LLC.
(The proposal extends the unit prices from the Municipal Partnering Initiative Joint Bid
opened by the Village of Winnetka on March 11, 2021.
(In 2021, the Village will be placing Reclamite on the 9.8 miles of roadways that were
resurfaced in 2020.
(The Director of Public Works recommends approval.)
j. Consideration of the following:
• To adopt Ordinance No. 3708 amending Chapter 2, Section 12, Municipal Gas Use
Tax of Title 3 Business and License Regulations of the Village of Elk Grove
Village; and
• To adopt Resolution No. 28-21 authorizing the Mayor and Village Clerk to
Execute a Tax Collection Agreement between Northern Illinois Gas Company
(Nicor) and the Village of Elk Grove Village.
(This item was discussed at the Committee of the Whole Meeting on May 11, 2021.
(This ordinance increases of the Municipal Gas Use Tax in the amount of $0.030 per therm
for a total tax rate of $0.050 per therm in order to provide funding for capital maintenance
programs.
(The $0.030 per therm increase will be earmarked for the Business Leaders Forum Fund
and Capital Projects Fund.
(The Tax Collection Agreement formalizes the necessary procedures for the tax collection
process and is an update to the existing agreement for the collection of the Municipal Gas
Use Tax by Nicor.)
k. Consideration of the following:
• To adopt Resolution No. 29-21 authorizing the Maintenance of Streets and Highways by
a Municipality Under the Illinois Highway Code and appropriating Motor Fuel Tax
Funds (MFT) from the REBUILD Illinois Bond allotment in the amount of $350,024
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for the Biesterfield Road/Wise Road Resurfacing project.
• To award a professional service contract to Civiltech Engineering, Inc. of Itasca, Illinois
for design engineering services for the resurfacing project on Biesterfield Road / Wise
Road from west Village limits to Meacham Road in an amount to not exceed
$99,553.78.
(The Village has secured funding for the Biesterfield Road Resurfacing project through
the Federal Highway Administration's Surface Transportation Program in the amount of
$751,410.The amount is equal to 75% of the total construction and construction
engineering cost for the project.
(The project will consist of pavement patching and resurfacing with HMA surface course,
storm structure adjustments, crosswalk improvements, sidewalk and ADA ramps,
concrete curb repairs, pavement markings, detector loop replacement, pedestrian signal
modifications and landscape restoration.
(This resolution appropriates Motor Fuel Tax (MFT) funds from the REBUILD Illinois
Bond allotment for the full design engineering and remaining the twenty-five percent
(25%) construction and construction engineering match, which totals the amount of
$350,024, to be utilized for this project.
(The professional design engineering service contract to be executed with Civiltech
Engineering, Inc. will provide for the Design Engineering Services for the resurfacing of
Biesterfield Road/Wise Road from west Village limits to Meacham Road in the amount to
not exceed $99,553.78.
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Blvd. (A public hearing date is yet to be
established.)
b. PC Docket #21-4 - Consideration of a request for a variation to allow multiple principal
buildings on a single lot for property located in the I -I Industrial District at 10 1 -201
Innovation Drive. (PH 06-21-2021)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 21-3- A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to permitted projections of a primary structure in the required
front yard in residential zoning districts for property located at 1147 Warwick Lane
(PH 05-27-2021).
10. YOUTH COMMITTEE - Trustee Franke
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11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
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In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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