HomeMy WebLinkAboutAGENDA - 06/15/2021 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
June 15, 2021
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR ROBYN TABB, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3. APPROVAL OF MINUTES OF MAY 25, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: MAY 31, 2021 $4,308,871.48
JUNE 15, 2021 $ 554,161.86
6. CONSENT AGENDA
a. Consideration of a request from the Prince of Peace United Methodist Church, located at
1400 Arlington Heights Road, to waive FY 2021-22 business license fees in the amount of
$100.
(Prince of Peace United Methodist Church is seeking a waiver of FY2021-22 business
license fees related to the Church's annual Pumpkin Patch.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from HCR ManorCare, to waive FY 2021-22 business license
fees in the amount of $200.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
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c. Consideration of a request from the Elk Grove Park District to waive permit fees to install
electric scoreboards at Audubon Park, 300 E. Elk Grove Boulevard, in the amount of
$275.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration of a request from Elk Grove Township, 600 Landmeier Road, to waive
permit fees for the installation of an asphalt bike safety course in the amount of $3,583.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
e. Consideration of a request from Meet Chicago Northwest Convention Bureau for payment
of annual dues for FY 2021-22 in the amount of $42,786.97.
(The annual dues rate is based on 10% of the 4% hotel/motel taxes collected.
(Compared to last year, this year's distribution to the Meet Chicago Northwest decreased
by $46,524 due to the impact from COVIDI9.)
f. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Colfax Corporation of Chicago, IL for the Pre -Demolition Asbestos and Universal
Waste Building Components Abatement at 1550 E. Higgins Road, in an amount not to
exceed $53,100 from the Busse -Elmhurst TIF.
(On Tuesday May 25, 2021, the Village opened sealed bids for the Pre -Demolition
Asbestos and Universal Waste Building Components Abatement at 1550 E. Higgins Road.
(Fifteen (15) contractors obtained bid documents and six (6) bids were submitted.
(The lowest responsive and responsible bid was received from Colfax Corporation of
Chicago in the amount of $53,100.
(Adequate funds are available in the Busse -Elmhurst TIF.
(The Director of Community Development recommends approval.)
g. Consideration to award a professional service contract to Engineering Enterprises Inc. of
Sugar Grove, Illinois for Design Engineering Services for the Devon Avenue and Busse
Road Intersection Rehabilitation project in the amount of $104,959 from the Busse -
Elmhurst TIF Fund.
(The Village has secured seventy-five (75%) in Federal funding for the construction and
construction engineering for the resurfacing of Devon Avenue and Busse Road
Intersection.
(Engineering Enterprises Inc. of Sugar Grove, Illinois submitted a proposal to provide
Design Engineering Services for the Devon Avenue and Busse Road Intersection
Rehabilitation project. Engineering Enterprises Inc. submitted a proposal in the amount of
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$104,959.
(Funds for the project have been allocated in the FY22 Busse -Elmhurst TIF Fund.
(The Director of Public Works recommends approval.)
h. Consideration to increase the construction contract with Strada Construction Company of
Addison, IL as part of the 2021 Village -Wide Concrete Replacement Program for
additional concrete restoration work within the Village right-of-way in the amount not to
exceed $151,000 for a total contract amount of $275,000 from the Capital Project and
Water & Sewer Funds.
(The Village Board approved the 2021 Village -wide Concrete Replacement Program
contract to Strada Construction Company of Addison, Illinois in the amount of $124,000
on April 27, 2021.
(Since the award of this contract the Village has identified several additional areas that can
be addressed this spring.
(The Director of Public Works recommends approving an increase to the 2021 Village
Wide Concrete Replacement Contract to Strada Construction Company in the amount not
to exceed $151,000 for a total contract amount of $275,000.
(Funds for the project have been allocated in the FY22 Capital Project and Water & Sewer
Funds.)
i. Consideration to adopt the following:
• Ordinance No. 3709 rescinding Ordinance No. 3708 and Resolution No. 28-21
with respect to the Municipal Gas Use Tax;
• Ordinance No. 3710 amending Paragraph C Tax of Section 3-2-12 Municipal Gas
Use Tax of the Village Code with regard to the tax imposed on the sale of Gas; and
• Resolution No. 30-21 authorizing the Mayor and Village Clerk to Execute an
Agreement between the Village of Elk Grove Village and Northern Illinois Gas
Company (Nicor).
(This item rescinds Ordinance No. 3708 and Resolution No. 28-21 that was passed and
approved on May 25, 2021.
(It is recommended and deemed necessary by Village staff that the tax imposed by Section
3-2-12-C of the Village Code be increased from $0.02 per therm to $0.05 per therm in
order to provide funding for capital maintenance programs.
(The distribution will be allocated as $.01 per therm for the General Fund, $0.03 per therm
for the Business Leaders Forum Fund and $.01 per therm for the Capital Projects Fund.
(The Tax Collection Agreement formalizes the necessary procedures for the tax collection
process and is an update to the existing agreement for the collection of the Municipal Gas
Use Tax by Nicor.)
j. Consideration to adopt Resolution No. 31-21 authorizing the Mayor and Village Clerk to
execute a real estate sale contract between the Village of Elk Grove and Jay & Harry
Corporation (1920-32 E. Higgins Road).
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(This property is being purchased with the intent of future redevelopment within the
Higgins-Oakton TIF District.
(There are no plans for redevelopment at this time.
(A copy of the Real Estate Contract will be available at the Village Board Meeting.)
k. Consideration to adopt Resolution No. 32-21 authorizing the Mayor and Village Clerk to
execute a Joint Amendment, Modification, and Termination of Annexation Agreement
between the Village of Elk Grove Village and the Metropolitan Water Reclamation
District of Greater Chicago (2110-2550 Higgins Road).
(A public hearing on the Joint Amendment, Modification, and Termination of Annexation
Agreement was held before the Village Board on Tuesday, June 15, 2021 at 6:20 p.m.)
1. Consideration to adopt Resolution No. 33-21 amending Resolution No. 35-14 and
authorizing the Mayor and Village Clerk to execute an amendment to the Development
and Operating Agreement -Cultivation Facility between the Village of Elk Grove Village
and 417ront Ventures Corp.
(This resolution amends the September 9, 2014 Development and Operating Agreement -
Cultivation Facility between the Village and IL Grown Medicine LLC.
(IL Grown Medicine LLC sold its interest to 417ront Ventures Corp, including the
assignment of its interests in the Developing and Operating Agreement with the Village.
(This item provides for an Amendment to this Agreement, which was requested by 417ront
Ventures Corp. in consideration of present circumstances.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-1 to 1-2 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be
established.)
b. PC Docket 21-4 - Consideration of a petition submitted by Syska Hennessy Group, on
behalf of Microsoft Corporation for a variation to permit multiple principal buildings on
one lot for property located at 101 Innovation Drive. (PH 06-21-21)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 21-2 - Consideration of a petition submitted by Kimley-Horn and
Associates for a variation from the Elk Grove Village Zoning Ordinance as it pertains to
permitted locations and heights for fences in industrial zoning districts for property
located at 800 E. Devon Avenue. (Public Hearing date is yet to be established.)
b. ZBA Docket 21-3 - A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to permitted projections of a primary structure in the required
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front yard in residential zoning districts for property located at 1147 Warwick Lane
(PH 05-27-2021).
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
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27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
June 15, 2021
7:00 PM
6. CONSENT AGENDA
in. Consideration to grant a variation from Municipal Code, Section 8-1213-1-1D, Easements,
to permit the installation of an above ground pool which will encroach two feet (2') into
the ten -foot (10') rear yard public utility and drainage easement at 1070 Home Avenue.
(The property owner is seeking a variation to construct a pool within the rear -yard public
utility and drainage easement. Comcast, AT&T, Nicor, and ComEd have written letters
granting permission to encroach upon the easement.
(The Community Development Department has field checked this location for conflicts
with Village -owned utilities within the easement. There is a Village sanitary sewer within
the rear easement which will not be adversely impacted by the installation of the pool and
there will be no negative impact on drainage.
(The Director of Community Development recommends approval.)
n. Consideration to adopt Resolution No. 34-21 approving the Plat of Subdivision identified
as 1000 Chase Avenue Final Plat of Subdivision.
(The purpose of the subdivision is to consolidate two (2) existing lots at 1000 Chase
Avenue into one (1) lot for the purpose of redeveloping the site.
(Village staff recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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