HomeMy WebLinkAboutAGENDA - 07/20/2021 - Village Board Meeting Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
July 20, 2021
5:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR MANUEL BORG, ST. NICHOLAS EPISCOPAL CHURCH)
3. APPROVAL OF MINUTES OF JUNE 15, 2021 AND JUNE 30, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: June 30, 2021$ 2,866,093.90
July 06, 2021 $ 461,907.53
July 20, 2021 $ 804,192.13
6. CONSENT AGENDA
a. Consideration to approve the installation of a sign for Athletico Physical Therapy at 964
Elk Grove Town Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District be reviewed and approved by the
Mayor and Board of Trustees.
(The building signage will total approximately sixty-five (65) square feet in area, which
meets the allowable area permitted by the Village's sign regulations.
(The Director of Community Development recommends approval.)
b. Consideration to approve the installation of a sign for Bobar at 956 Elk Grove Town
Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District be reviewed and approved by the
Mayor and Board of Trustees.
(The building signage will total approximately fifty five (55) square feet in area, which
meets the allowable area permitted by the Village's sign regulations.
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(The Director of Community Development recommends approval.)
c. Consideration to grant special permission authorizing outdoor seating at Tata's Pierogi,
570 E. Devon Avenue, in conjunction with the seating plan approved by the Community
Development Department.
(Tata's Pierogi submitted a request to the Village seeking approval for seasonal outdoor
dining. They propose to create an outdoor dining area consisting of five (5) tables with
four (4) seats at each table.
(The Village has authorized similar requests for food establishments provided that there
are no detrimental effects on the area.
(Tata's Pierogi has agreed to maintain the area with respect to cleanliness and trash.
(The Director of Community Development recommends approval.)
d. Consideration of a request from Grove Junior High School located at 777 Elk Grove
Boulevard, to waive the FY 2021-22 business license fees in the amount of $150.
(The Grove Junior High School is respectfully requesting the Business License fee in the
amount of $150 to be waived for a general retail license for a school supply shop and one
vending machine that is located at 777 W. Elk Grove Boulevard.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
e. Consideration of a request from the Elk Grove High School Band Association to waive
permit fees for a holiday tree and wreath sale commencing on November 26, 2021 at Elk
Grove High School located at 500 W. Elk Grove Boulevard in the amount of $200.
(The Elk Grove Band Association utilizes this sale as a fundraiser for the band and
orchestra programs at Elk Grove High School.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
f. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield
Road, to waive FY 2021/22 vehicle sticker fees in the amount of $2,100.
(The Elk Grove Park District is seeking a waiver of FY 2021/22 vehicle sticker fees for 4
passenger vehicles ($100), 17 Class-B trucks ($850), 14 Class-D/F trucks ($1,050), and 2
Class-H/J/K trucks ($200) for a total waiver of $2,200.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
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g. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of $3,021 for the following projects:
• To remove and replace asphalt and re -stripe the Inline Skating Rink at 200
Reverend Morrison Boulevard, in the amount of $2,226;
• To remove and replace a portion of asphalt for the Rainbow Falls parking lot at
200 Reverend Morrison Boulevard, in the amount of $150; and
• To replace the broken storm sewer and add two (2) new catch basins at 1770
Gibson Drive, in the amount of $645.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
h. Consideration to award a professional services contract to Entertainment Management
Group of Elk Grove Village, IL to manage and operate a concert as part of the Village's
annual Holiday Tree Lighting Ceremony in an amount not to exceed $25,000.
(The Village holds a concert as part of its annual Holiday Tree Lighting Ceremony.
(In 2021, Paul Revere's Raiders will perform a special holiday concert prior to the Holiday
Tree Lighting.
(Entertainment Management Group has managed and operated the Village's annual Mid -
Summer Classics Concert Series for over ten years, and the Holiday Tree Lighting Concert
since 2016.
(The cost of this contract will be paid for using savings from adjustments to the 2021 Mid -
Summer Classics lineup.
(The event will take place on Friday, November 26.)
i. Consideration to concur with prior authorization to award a professional services contract
to Banner Collective, LLC of Chicago, IL to provide video production and media planning
services in an amount not to exceed $50,000.
(This contract provides for video production and media planning services to support the
promotion of the Village's Job Fair on Friday, July 30.
j. Consideration of the following:
To rescind a purchase contract with Atlas Toyota of Elk Grove Village, IL for the
purchase of two propane powered forklifts; and
To award a purchase contract through the Sourcewell Purchasing Cooperative to
Equipment Depot of Itasca, IL for the purchase of two propane powered forklifts
in the amount of $53,137.
(On November 17, 2020 the Village Board awarded a contract through the United States
GSA Contract to Atlas Toyota of Elk Grove Village, IL for the purchase of two (2) Toyota
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forklifts in the amount of $57,392 from the General Fund and Water & Sewer Fund.
(Since the award of the original contract, the Village has received notification from Atlas
Toyota that they will be unable to provide us with the forklifts as the United States
Environmental Protection Agency (EPA) will not certify the emissions system on the fork
lifts. Therefore, they are unable to supply the originally awarded forklifts.
(The Public Works Department has identified an alternative forklift purchase.
(The Mitsubishi Fork Lift trucks are available from Equipment Depot of Itasca, IL through
the Sourcewell Purchasing Cooperative.
(The cost for the fork lift trucks are $29,138.10 and $23,999 respectively, for a total of
$53,137.10.
(Adequate funds are available in the Water & Sewer Fund and the General Fund.
(The Director of Public Works recommends approval.)
k. Consideration to concur with prior authorization to award a purchase contract through the
SPC Joint Purchasing Cooperative to Currie Motors of Frankfort, IL for the purchase of a
Ford F-450 dump truck with plow and salt spreader, in the amount of $76,055 from the
Water & Sewer Fund.
(Funds have been allocated in the FY2022 Budget to replace unit 820, an 18 year old
dump truck with nearly 90,000 miles.
(The Ford F-450 dump truck with plow and salt spreader is available through the
Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from Currie Motors of
Frankfort, IL.
(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
Consideration to concur with prior authorization to award a purchase contract through the
Suburban Purchasing Cooperative to Currie Motors of Frankfort, IL for the purchase of
two Ford F-250 trucks with snow plows in the amount of $89,562 from the General Fund
and Water & Sewer Fund.
(Funds have been allocated in the FY2022 Budget to replace two Ford F-250 trucks due to
age, mileage and wear. Both trucks are 14 years old and each have over 100,000 miles.
(The new Ford F-250 trucks are available through Suburban Purchasing Cooperative
(SPC) Contract 178 from Currie Motors of Frankfort, IL. Unit 602 is available for $42,463
and Unit 813 is available for $47,099, for a total purchase amount of $89,562.
(Adequate funds are available in General Fund and Water & Sewer Fund.
(The Director of Public Works recommends approval.)
in. Consideration to award a professional services contract to HR Green of McHenry, IL for
engineeringibidding services, construction observation and project management services
related to the demolition and restoration of the former Days Inn Hotel located at 1920 E.
Higgins Road in an amount not to exceed $91,960 from the Higgins & Oakton Corridor
TIF.
(HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding,
construction observation and project management services for the demolition and site
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restoration of the former Days Inn Hotel site located at 1920 E. Higgins Road.
(HR Green, Inc. has successfully provided consulting services to the Village for the
construction management of the two new fire stations, two Public Works facilities, the
Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as
well as several other projects.
(Additionally, HR Green is providing similar services related to the demolition and
restoration of the former Elk Grove Hotel, Motel 6, 1932 E. Higgins, and 1550 E. Higgins
sites.
(The Deputy Village Manager recommends approval.)
n. Consideration to increase the Fiscal Year 2022 Oakton/Higgins Redevelopment Fund in
the amount of $5,500,000 and the Midway Court Redevelopment Fund budget in the
amount of $100,000.
(Increases in the FY2022 Oakton/Higgins Redevelopment Fund and the Midway Court
Redevelopment Fund are necessary to cover costs associated with land acquisition and
other professional services pertaining to redevelopment.)
o. Consideration to award a professional service contract with Baxter & Woodman, Inc. for
the Clearmont Pedestrian Bridge Over Salt Creek for Phase II Engineering in the amount
of $118,428 from the Capital Projects Fund.
(A proposal was solicited from Baxter & Woodman, Inc. of Crystal Lake, IL for $118,428
for the completion of Phase II Engineering Services for the Clearmont Pedestrian Bridge
Over Salt Creek.
(Included in the Phase II Engineering scope of work will be IDOT and environmental
coordination, finalizing contract documents, and submitting all required permits.
(Baxter & Woodman, Inc. has successfully completed similar projects for other
municipalities.
(Adequate funds are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
p. Consideration to award a purchase contract through Sourcewell Purchasing Cooperative to
McCann Equipment of Bolingbrook, IL for the purchase of one Case 590 Backhoe
Loader in the amount of $131,593.94 from the Water & Sewer Fund
(Funds have been allocated in the FY2022 budget to replace backhoe loader 850, a 2007
Case 590 that is 15 years old and nearing 5,000 hours of operation.
(The Case 590 Backhoe Loader is available through Sourcewell Purchasing Cooperative
Contract 032119 from McCann Equipment of Bolingbrook, IL. in the amount of
$131,593.94.
(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
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q. Consideration to award a purchase contract through Sourcewell Purchasing Cooperative
Contract 012418 to Altec Industries of Birmingham, AL for the purchase of one Altec
AT40G Hybrid Bucket Truck in an amount not to exceed $150,000 from the Capital
Replacement Fund.
(Funds have been allocated in the FY2022 budget to replace bucket truck 605, a 2009
Altec AT37G.
(Use of a hybrid unit eliminates exhaust emissions, especially while operating the bucket
truck inside facilities, such as Public Works facilities and Fire Stations.
(The hybrid option also greatly reduces operating hours on the vehicle's powertrain.
(The Altec AT40G is available for an amount not to exceed $150,000 through Sourcewell
Purchasing Cooperative Contract 012418 from Altec Industries of Birmingham, AL.
(Adequate funds are available in the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
r. Consideration to concur with prior authorization to award a purchase contract to Currie
Motors of Frankfort, IL for four (4) Ford Interceptor Utility police squads in the amount of
$159,204 from the Capital Replacement Fund.
(In the FY22 budget, funds have been allocated to purchase four squads to replace current
vehicles nearing 120,000 mile replacement threshold.
(The Ford Interceptor Utility is available through the SPC contract from Currie Motors.
(The total cost of five units is $159,204.
(Sufficient funds are available in the Capital Replacement Fund.
(The Police Chief recommends approval.)
s. Consideration to award a purchase contract through the Sourcewell Purchasing
Cooperative to Finkbiner Equipment Company of Burr Ridge, IL for the purchase of a
Gradall XL4100 in the amount of $393,707.80 from the Capital Replacement Fund.
(Funds have been allocated in the FY2022 Budget to replace Unit 745, a 15 year old
Gradall excavator, due to excessive age, wear and costly repairs.
(The new Gradall XL4100 is available through the SourceWell Purchasing Cooperative
Contract 040319-GRD from TransChicago Finkbiner Equipment Company of Burr Ridge,
IL in amount of $393,707.80.
(Adequate funds are available in the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
t. Consideration of the following items related to the closing of the Fiscal Year 2021 Budget
and amendments to the adopted Fiscal Year 2022 Budget:
• To amend the Fiscal Year 2022 Budget for the carryover of bond proceeds and
outstanding encumbrances from the Fiscal Year 2021 Budget for a total amount of
$8,281,628;
• To increase the Fiscal Year 2021 General Fund budget in the amount of $3,108,000
to cover costs associated with emergency response to the COVID-19 pandemic;
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To increase the Fiscal Year 2021 Firefighters Pension Fund budget in the amount
of $125,000 to cover costs associated with pension benefits; and
To increase the Fiscal Year 2021 Police Pension Fund budget in the amount of
$255,000 to cover costs associated with pension benefits.
(This is the twenty-second year that the Village has rolled unfilled purchase orders for
goods and services into the new fiscal year budget. The amount of outstanding purchase
orders and general carryover requests from the Fiscal Year 2021 Budget totals $8,281,628.
(The majority of items being carried forward are ongoing or planned fixed and operating
capital projects in the Water/Sewer Fund and Capital Projects Fund.
(Increasing the budget at this time ensures that the Village's financial operations remain
compliant with Illinois budgetary statutes and generally accepted accounting principles.
(The Director of Finance recommends approval.)
u. Consideration to grant a variation from Municipal Code, Section 8-12B-1-1 D, Easements,
to permit construction of a garage which will encroach four feet (4') into the ten -foot (10')
rear yard public utility and drainage easement at 500 East Elk Grove Blvd.
(The property owner is seeking a variation to construct a garage within the rear yard
public utility and drainage easement. Comcast, AT&T, Nicor, and ComEd have written
letters granting permission to encroach upon the easement.
(The Community Development Department has field checked this location for Village -
owned utilities in the easement. There are no Village -owned utilities within this easement.
(The Director of Community Development recommends approval.)
v. Consideration to adopt Ordinance No. 3715 granting a variation of Section 3-7:D.1 of the
Zoning Ordinance as it pertains to overhanging structures in a required front yard to grant
a variation to permit the installation of a covered porch that projects forty-eight inches
(48") into the required front yard on property located at 1147 Warwick Lane, Elk Grove
Village, Illinois. (Krupa)
(This item was discussed at the June 15, 2021 Village Board Meeting and currently
appears under Unfinished Business.)
w. Consideration to adopt Ordinance No. 3716 disconnecting certain property from the
Village of Elk Grove Village and amending the comprehensive plan and zoning map to
reflect the same.
(An amendment and termination of the annexation agreement between the Village of Elk
Grove Village and the Metropolitan Water Reclamation District of Greater Chicago was
approved by the Mayor and Board of Trustees, at the June 15, 2021 Village Board
meeting.
(A valid petition for disconnection was filed with the Village Clerk's Office by the owner
of the property at least 30 days prior to consideration by the Village.)
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x. Consideration to adopt Resolution No. 36-21 authorizing Release/Retention of Executive
Session minutes of the Village of Elk Grove Village from July 2019 through December
2019.
(As required by the Illinois Open Meetings Act, the Village has kept written minutes of all
Executive Sessions.
(This Resolution allows the release of minutes from July through December of 2019.
(The Village Clerk recommends approval.)
y. Consideration to adopt Resolution No. 37-21 approving the Plat of Vacation of various
public utility, sewer, water, drainage, cable TV and access easement for 1000 Oakton
Street.
(The purpose of the Plat of Vacation is to allow Microsoft to develop a sub -station without
the impediment of unnecessary public utility and drainage easements leftover from the
former Oakton Fire Station.
(The Village Attorney recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 21-4 - Consideration of a petition submitted by Syska Hennessy Group, on
behalf of Microsoft Corporation for a variation to permit multiple principal buildings on
one lot for property located at 101 Innovation Drive. (PH 06-21-21)
b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be
established.)
c. PC Docket 21-5: Consideration of Text Amendment to the Zoning Ordinance regarding
removing and replacing Chapter 7, Article D. Innovation and Technology Center District.
(PH 07-12-21)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 21-2 - Consideration of a petition submitted by Kimley-Horn and
Associates for a variation from the Elk Grove Village Zoning Ordinance as it pertains to
permitted locations and heights for fences in industrial zoning districts for property
located at 800 E. Devon Avenue. (PH 07-08-2021)
b. ZBA Docket 21-4 - Consideration of a petition submitted by Juan Nevarez seeking
variations from the Elk Grove Village Zoning Ordinance as it pertains to permitted
locations for fences in residential zoning districts for property located at 951 Borman
Court. (PH 07-29-2021)
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10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents
granting a variation as it pertains to overhanging structures in a required front yard to
permit the installation of a covered porch on property located at 1147 Warwick Lane.
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b. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing
Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board
Meeting)
c. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway
Court TIF Redevelopment Project Area, in connection with the approval of the Midway
Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
d. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk
Grove Village, Cook County, Illinois, in connection with the Designation of the Midway
Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment
Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
July 20, 2021
5:00 PM
6. CONSENT AGENDA
z. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-1D,
Easements, to permit the installation of structural fence pillars which will encroach six feet
(6) south into the south twenty-five foot (25') front yard public utility and drainage
easement and one foot (1') west into the west twenty-five foot (25') public utility and
drainage easement at 800 E. Devon Avenue.
(The property owner is seeking a variation to construct structural fence pillars within the
front yard public utility and drainage easements. Comcast, AT&T, Nicor, and ComEd have
written letters granting permission to encroach upon the easements.
(The Community Development Department has field checked this location for conflicts
with Village -owned utilities within the easements. There is a Village water main located
within the south easement which will not be adversely impacted by the installation of the
fence pillars and there will be no negative impact on drainage.
(The Director of Community Development recommends approval.)
aa. Consideration to adopt Resolution No. 38-21 authorizing the Mayor and Village Clerk to
execute a Memorandum of Agreement between the Elk Grove Village Police Department
and Gateway Foundation, Inc.
(As part of the Elk Grove Village Cares program, the Elk Grove Village Police
Department is serving as a conduit between addicted individuals and treatment providers
to begin addiction recovery.
(The Village began a partnership with the Gateway Foundation as a treatment provider for
the program in June of 2018.
(This Memorandum of Agreement will renew the current agreement through June 30,
2022.
(The Chief of Police recommends approval.)
bb. Consideration to adopt Resolution No. 39-21 authorizing the Mayor and Village Clerk to
execute a Memorandum of Agreement between the Village of Elk Grove Village Police
Department and Leyden Family Services (SHARE), Inc.
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(As part of the Elk Grove Village Cares program, the Elk Grove Village Police
Department is serving as a conduit between addicted individuals and treatment providers
to begin addiction recovery.
(The Village began a partnership with the Leyden Family Services as a treatment provider
for the program in June of 2018.
(This Memorandum of Agreement will renew the current agreement through June 30,
2022.
(The Chief of Police recommends approval.)
cc. Consideration to adopt Resolution No. 40-21 authorizing the Mayor and Village Clerk to
execute a Memorandum of Agreement between the Village of Elk Grove Village Police
Department and A Bridge Back, Inc.
(As part of the Elk Grove Village Cares program, the Elk Grove Village Police
Department is serving as a conduit between addicted individuals and treatment providers
to begin addiction recovery.
(The Attached Memorandum of Agreement between the Elk Grove Village Police
Department and A Bridge Back, Inc. outlines the responsibilities of each party regarding
the addiction recovery process.
(The Chief of Police recommends approval.)
dd. Consideration to adopt Resolution No. 41-21 authorizing the Mayor and Village Clerk to
execute a TIF Reimbursement and Redevelopment Agreement between the Village of Elk
Grove Village and EGTP Lot 2, LLC (Higgins Corridor Redevelopment Project Area).
(This is a redevelopment agreement between the Village of Elk Grove Village and EGTP
Lot 2, LLC.
(This agreement provides for EGTP Lot 2, LLC. to develop a Hilton Home2 hotel on Lot
2 of the Elk Grove Technology Park Subdivision.)
ee. Consideration to adopt Resolution No. 42-21 authorizing the Mayor and Village Clerk to
execute a Lease Termination Agreement between the Village of Elk Grove Village and
Microsoft Corporation for property at 1000 Oakton Street.
(This agreement provides for the termination of the lease for the existing cell tower on the
property of the former fire station on Oakton.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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