HomeMy WebLinkAboutAGENDA - 08/17/2021 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
AUGUST 17, 2021
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR LUTHERAN CHURCH)
3. APPROVAL OF MINUTES OF JULY 20, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: JULY 31, 2021 $3,275,300.05
AUGUST 3, 2021 $ 350,548.90
AUGUST 17, 2021 $1,287,479.18
6. CONSENT AGENDA
a. Consideration of a request from the Rotary Club of Elk Grove Village to waive the fee for
a temporary Class D liquor license ($2,100) for the Village's Oktoberfest on September 17
and 18, 2021.
(The fee for a Class D Liquor License is $2,100.
(Rotary Club is running the sale of alcoholic beverages at the Village's Oktoberfest.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.)
b. Consideration of requests from AMITA Health - Alexian Brothers Medical Center, 800
Biesterfield Road, to waive permit fees in the amount of $5,450 for the following
projects:
• Installation of a temporary kitchen trailer in the amount of $750
• Buildout for administrative suite in the amount of $4,700
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
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c. Consideration of requests from the Elk Grove Park District to waive permit fees in the
amount of $6,962 for the following projects:
• Playground renovation and sidewalk installation at Jaycee Park, 889 Brantwood
Ave, in the amount of $6,287
• Construction of a chemical storage room at Fox Run Golf Links, 333 Plum Grove
Rd, in the amount of $675
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration to make payment to the Suburban O'Hare Commission (SOC) in the
amount of $25,000 to be utilized to assist with funding for technical support and analysis
to optimize the configurations and schedule for a full build -out Fly Quiet Runway
Rotation Plan as approved by the SOC Board of Directors.
(The Board of Directors of the Suburban O'Hare Commission (SOC) approved a contract
with JDA Aviation Consultants to provide ongoing technical and meeting support, as well
as expert analysis, in order to optimize the configurations and schedule for a full build -out
Fly Quiet Runway Rotation Plan.
(This contract provides for support from JDA to advocate on behalf of SOC at meetings of
the O'Hare Noise Compatibility Committee.
(The contribution and dues approved on May 11, 2021 was for the 2020 calendar year.
This new contribution is for the 2021 calendar year.
(All SOC member communities contribute to fund the payment of this contract.)
e. Consideration to award a professional service contract to Civiltech Engineering of Itasca,
IL to provide the necessary construction engineering services for the Water Main
Extension - IL Route 72 (E. Higgins Road) project in the amount not to exceed $120,000
from the Busse -Elmhurst Redevelopment Fund.
(Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction
engineering services for the Water Main Extension — IL Route 72 (E. Higgins Road)
project.
(The project consists of extending approximately 1,015 linear feet of 12" ductile iron
water main pipe, approximately 505 linear feet of 6" ductile iron water main service pipe
using HDD methods, 8 fire hydrants with valves, 3 valves in vaults, PCC and HMA
driveway pavement patching, Class C and D patches, PCC sidewalk, sodding and parkway
restoration and all incidental and collateral work necessary to complete the project.
(Civiltech has successfully completed construction supervision for numerous Village
projects and have an excellent reputation in construction engineering, and are
knowledgeable in Federal, State and Village standards.
(Adequate funds are available in the Busse -Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
f. Consideration to award a professional service contract to the lowest responsive and
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responsible bidder Trine Construction of St. Charles, IL for the Water Main Extension - IL
Route 72 (E. Higgins Road) project in the amount of $749,661.70 from the Busse -
Elmhurst Redevelopment Fund.
(On Tuesday, August 3, 2021 the Village opened sealed bids for the Water Main Extension
— IL Route 72 (E. Higgins Road) project from Oakton Street to Brummel Avenue.
(The project consists of extending approximately 1,015 linear feet of 12" ductile iron water
main pipe, approximately 505 linear feet of 6" ductile iron water main service pipe using
HDD methods, 8 fire hydrants with valves, 3 valves in vaults, PCC and HMA driveway
pavement patching, Class C and D patches, PCC sidewalk, sodding and parkway
restoration and all incidental and collateral work necessary to complete the project.
(A total of thirteen (13) contractors obtained contract documents, with five (5) submitting
bids.
(The lowest responsive and responsible bid was received from Trine Construction of St.
Charles, IL in the amount of $749,661.70.
(Adequate funds are available in the Busse -Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
g. Consideration to award a professional service contract to the lowest responsive and
responsible bidder J. Congdon Sewer Service of Carol Stream, IL for the Water Main
Improvements - Wood Street project in the amount of $1,291,066.60 from the Water &
Sewer Fund.
(On Tuesday, August 3, 2021 the Village opened sealed bids for the Water Main
Improvements — Wood Streets project, which includes water main replacement on
Rockwood Drive, Redwood Avenue, Cottonwood Drive and Fleetwood Lane.
(The project consists of the installation of approximately 4,200 linear feet of 8" ductile
iron water main pipe, 13 new fire hydrants with valves, 16 valves in vaults, the connection
of 80 residential water services to the new main, HMA pavement patching, concrete and
landscape restoration, and all incidental and collateral work necessary to complete the
project.
(A total of twenty-two (22) contractors obtained contract documents, with eight (8)
submitting bids.
(The lowest responsive and responsible bid was received from J. Congdon Sewer Service
of Carol Stream, IL in the amount of $1,291,066.60.
(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
h. Consideration to approve modifications to the two (2) existing monument signs at the Elk
Grove Town Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District be reviewed and approved by the
Mayor and Board of Trustees.
(The existing sign cabinets on the monument signs along Biesterfield Road and Arlington
Heights Road will be enlarged by approximately thirty-two (32) square feet and twenty -
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seven (27) square feet, respectively.
(The Director of Community Development recommends approval.)
i. Consideration to adopt Ordinance No. 3717 to remove and replace Chapter 7, Article D of
the Village of Elk Grove Village Zoning Ordinance 2410.
(This item was discussed at the July 20, 2021 Village Board Meeting and currently
appears under Unfinished Business.)
j. Consideration to adopt Ordinance No. 3718 granting a variation of Section 3-6:13 of the
Zoning Ordinance to permit the construction of multiple principal buildings on a single lot
on property located at 101 Innovation Drive (Microsoft).
(This item was discussed at the July 20, 2021 Village Board Meeting and currently appears
under Unfinished Business.)
k. Consideration to adopt Ordinance No. 3719 amending Section 3-3-9A(3) of the Village
Code to allow nineteen (19) and twenty (20) year old employees to sell and serve
alcoholic liquor if they have successfully completed the BASSET alcohol servers program
or approved equivalent.
(The aftermath of the COVID 19 Pandemic has caused a hardship in hiring a sufficient
number of servers with a general decline in the number of individuals seeking
employment.
(This ordinance amends Section 3-3-9-A(3) to permit nineteen (19) and twenty (20) year
old waiters, waitresses, servers or employees of licensed establishments to sell and serve,
not pour, alcoholic liquor as long as they have successfully completed a BASSET alcohol
server program or approved equivalent.
(The amendment shall be in full force and effective on September 1, 2021.)
1. Consideration to adopt Ordinance No. 3720 amending the Position Classification and
Salary Plan of the Village of Elk Grove Village (Customer Service Assistant -Fire
Department; Senior Clerk -Fire Department; Word Processing Operator -Police Department
and Police Records Technician Part -time -Police Department.)
(This ordinance amends the Position Classification and Salary Plan adding one (1)
Customer Service Assistant to the Fire Department and deleting one (1) Senior Clerk
position from the Fire Department upon retirement in September of 2021; also adding one
(1) Police Records Technician Part-time to the Police Department and deleting one (1)
Word Processing Operator from the Police Department.)
in. Consideration to adopt Ordinance No. 3721 amending sections of Chapter 2 Water and
Sewer Use and Service of Title 7 of the Village Code with respect to water meters and
stormwater management.
(This item was discussed at the Committee of the Whole Meeting on May 11, 2021.
(This ordinance establishes a stormwater management fee with rates based on water meter
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size.
(The revenue from this fee will be used to support drainage improvements in the Village.
(The fee will be implemented for the September 30, 2021 water/sewer bill, for which
payment is due in October 2021.)
n. Consideration to adopt Resolution No. 43-21 authorizing the Chief of Police to execute a
Memorandum of Agreement between the Village of Elk Grove Village and the
Metropolitan Alliance of Police, Elk Grove Police Chapter #141 for a Police Officer hiring
incentive to Illinois lateral Police Officer applicants for the Fire and Police Commission
(FPC) police officer examination.
(The Elk Grove Village Fire and Police Commission (FPC) seeks to fill several vacant
Police Officer positions.
(Due to Covid pandemic disruptions at the Illinois police academies, and the ever-
increasing wait lists for academy spots, there is an urgent need for certified Police
Officers.
(This resolution authorizes the Elk Grove Village Fire and Police Commission to offer
qualified Police Officers a hiring incentive for Illinois officers with law enforcement
experience. A memorandum of agreement with lateral Police Officers shall be utilized to
ensure vacant positions can be filled in a timely manner.
(On behalf of the Fire and Police Commission, the Police Chief recommends Village
Board approval.)
o. Consideration to adopt Resolution No. 44-21 authorizing the Mayor and Village Clerk to
execute a Water Main Easement Agreement for a Village water main by Elk Grove Park
District (Udall Park, 811 Willow Lane).
(The Village has requested the dedication of a water main easement for the installation
and future maintenance of a public water main through Udall Park.
(The Plat of Easement provides a twenty foot (20') water main easement through Udall
Park from Redwood Avenue to Perrie Drive right-of-ways.
(The Director of Public Works recommends approval.)
p. Consideration to adopt Resolution No. 45-21 authorizing the Mayor and Village Clerk to
execute a Memorandum of Agreement between the Village of Elk Grove Village Police
Department and Symetria Recovery.
(As part of the Elk Grove Village Cares program, the Elk Grove Village Police
Department is serving as a conduit between addicted individuals and treatment providers
to begin addiction recovery.
(The attached Memorandum of Agreement between the Elk Grove Village Police
Department and Symetria Recovery outlines the responsibilities of each party regarding
the addiction recovery process.
(The Chief of Police recommends approval.)
q. Consideration to adopt Resolution No.46-21 authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement for a Craft Grow Facility between the
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Village of Elk Grove Village and SB IL GROW, LLC.
(On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax
Act. The Act authorizes the State the right to grant a license ("License") for Craft
Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an
approved cultivation center, craft grower, infuser organization, dispensing organization, or
as otherwise authorized by the Act.
(The Act authorizes the State the right to grant up to 60 licenses for craft grow facilities.
(The Development and Operating Agreement stipulate the conditions and requirements for
the operation of a craft grow facility.
(The Elk Grove Village Business Park is a desirable location due to distances from
residential zoned properties, schools, and daycare facilities, as well as its access to
properly sized industrial facilities and transportation networks.)
r. Consideration to adopt Resolution No.47-21 authorizing the Mayor and Village Clerk to
execute a purchase and sale agreement between the Village of Elk Grove and Illinois I&L
LL, LLC (1500 E. Higgins Road).
(This property is being purchased with the intent of future redevelopment within the
Busse -Elmhurst TIF District.
(There are no plans for redevelopment at this time.)
s. Consideration to adopt Resolution No. 48-21 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 2021
Lunt Avenue.
(2021 Lunt Avenue LLC (Applicant) is seeking a Cook County Class 613 property tax
exemption for 2021 Lunt Avenue.
(The Applicant intends to occupy the abandoned subject property and rehabilitate the same
for its related entity, EdgeConneX. The subject property consists of an estimated 63,250
square foot building and has been 100% vacant since January 1, 2019.
(The Applicant plans to spend approximately $62,000,000 to rehabilitate and improve the
subject property for the operations of a data center. These improvements are as follows:
Upgrade the fagade, update landscaping, interior/exterior build out for data center
operations, office and security buildout, reconstruct the existing dock drive and apron per
Village standards (as needed), resurface, seal coat and stripe the parking lot and drive (as
necessary), as well as various other renovations.
(EdgeConneX has built over 40 data centers across North America, Europe, and South
America. EdgeConneX currently operates a data center in Elk Grove Village located at
1800 Nicholas Blvd.
(EdgeConneX is considering a multi -phase expansion that could bring up to $300,000,000
in new capital investment and quality jobs. This project is considered phase 1 of the multi-
phase approach.
(The Class 6B classification is designed to encourage industrial development throughout
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Cook County by offering a real estate tax incentive for the development of new industrial
facilities, the rehabilitation of existing industrial structures, and the industrial reutilization
of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate
expansion and retention of existing industry and increase employment opportunities. The
eligibility requirements for 613 status are new construction and substantial renovation of
buildings.
(This site qualifies as it involves Occupation of Abandoned Property — With Special
Circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development & Marketing recommends approval.)
t. Consideration to adopt Resolution No. 49-21 authoring the Mayor and Village Clerk to
execute a second amendment to the September 9, 2014 Development and Operating
Agreement -Cultivation Facility.
(This Resolution is a second amendment to the September 9, 2014 Development and
Operating Agreement with MP Illinois, LLC., (Cultivator 2), the successor in interest to
IGM.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to 1-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be
established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 21-2 - Consideration of a petition submitted by Kimley-Horn and
Associates for a variation from the Elk Grove Village Zoning Ordinance as it pertains to
permitted locations and heights for fences in industrial zoning districts for property
located at 800 E. Devon Avenue. (PH 07-08-2021)
b. ZBA Docket 21-4 - Consideration of a petition submitted by Juan Nevarez seeking
variations from the Elk Grove Village Zoning Ordinance as it pertains to permitted
locations for fences in residential zoning districts for property located at 951 Borman
Court. (PH 07-29-2021)
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10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the
variation to permit multiple principal buildings on one lot for property located at 101
Innovation Drive.
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b. Village Attorney - Direct the Village Attorney to prepare the necessary documents to
remove and replace Chapter 7, Article D of the Village of Elk Grove Village Zoning
Ordinance 2410 pertaining to the Innovation and Technology Center District.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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OWNWi1MA
REGULAR VILLAGE BOARD MEETING
August 17, 2021
7:00 PM
6. CONSENT AGENDA
u. Consideration to waive the formal bidding process and award a contract to Municipal
Captioning Inc. of Garner, NC for the purchase and installation of a closed captioning
system in the EGTV playback system for video programming in the amount of $57,894.47
from the Cable Fund.
(EGTV is requesting authorization to waive formal bidding requirements and award a
contract for the purchase and installation of a closed captioning system in the EGTV
playback system for video programming from Municipal Captioning Inc.
(This vendor has a history of working exclusively with local government television
stations to provide closed captioning solutions for video programming, and acts as a
clearing house and advisory entity working with multiple closed caption vendors to
provide a package custom made for EGTV's playback system.
(The quote provided by Municipal Captioning Inc. is below the budgeted estimate in the
Cable Television Fund for this purchase.
(The EGTV Multimedia Administrator recommends approval.)
v. Consideration to adopt Resolution No. 50-21 amending Resolution 41-96 and authorizing
the Mayor and Village Clerk to execute a First Amendment to the Water Tower and
Ground Lease Agreement between the Village of Elk Grove Village and Chicago SMSA
Limited Partnership d/b/a Verizon Wireless at property located at 1141 Hawthorne Lane.
(The original Water Tower Lease Agreement for 1141 Hawthorne between Verizon
Wireless and the Village of Elk Grove expired on July 31, 2021. Verizon has continued
paying rent on the site under the terms of the expired agreement pending the approval of
this amendment.
(This amendment would extend the Water Tower Lease Agreement for an additional four
(5), five-year terms, effective September 1, 2021. The new final Water Tower Lease
Agreement expiration date will be on August 31, 2041.
(The amendment provides for a 3% annual rent escalator, which will be applied on
September 1 of each year beginning on September 1, 2022.
(The amendment also formalizes the obligation of Verizon Wireless to cover the costs of
3rd party inspections necessary to ensure compliance with engineering, aesthetic and other
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requirements as a result of equipment upgrades, installations, or other site changes.
(The Assistant Village Manager recommend approval.)
w. Consideration to adopt Resolution No. 51-21 authorizing the Mayor and Village Clerk to
execute an 8-year solid waste and recycling contract with Groot Recycling & Waste
Services, Inc. for single family and multi -family properties.
(This item was discussed at the Recycling Committee Meeting on August 9, 2021, and the
Committee of the Whole Meeting on August 17, 2021.
(In anticipation of the expiration of the Village's current residential waste hauling contract
on October 31, 2021, Village staff conducted a Request for Proposals (RFP) to secure the
best possible pricing and service for residents.
(Following the competitive proposal process, Groot was found to both offer the most
economical option and have an excellent reputation for service.
(Changes to single family/townhome service will include the provision of both a waste
cart and recycling cart for all properties, a Senior discount for residents 65 and over who
pay their bills directly to Groot, and free curbside electronic recycling by appointment for
up to 2 items under 501b per week.
(There will be no change to service days for single family/townhome properties.
(The yard waste sticker price will remain at $3 for the entire contract.
(This contract being November 1, 2021 and extends through October 31, 2029.
(The new monthly fee for waste and recycling services will be $21.20 for single-family
detached homes and $17 for townhomes, with rate freezes included in years 2, 4, 6, and 8
of the contract.
(Multi -family rates vary somewhat based on property, but are standardized by year 5 of
the contract and include rate freezes for most properties in years 2 and 4 of the contract,
and rate freezes for all properties in years 6 and 8 of the contract.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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