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HomeMy WebLinkAboutVILLAGE BOARD - 07/20/2021 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING JULY 20, 2021 1. CALL TO ORDER — 5:15 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno and Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Deputy Clerk Jennifer S. Mahon 2. PLEDGE OF ALLEGIANCE / INVOCATION — Pastor Manuel Borg, St. Nicholas Episcopal Church 3. APPROVAL OF MINUTES OF JUNE 15, 2021— Motion to approve the Minutes of the Regular Village Board Meeting held on June 15, 2021 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED APPROVAL OF MINUTES OF JUNE 30, 2021— Motion to approve the Minutes of the Special Village Board Meeting held on June 30, 2021 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT — Mayor Johnson — This year's RotaryFest was by far the best one we have had with record - breaking profits. The money from Rotary Club stays in Elk Grove to help the community and different civic groups. Mayor attended the following events: • June 23 - Ribbon cutting at Amita Hospital to celebrate the reactivation of the fountain. • June 24 - Bob Sirott, WGN Radio interviewed the Mayor highlighting Elk Grove Village Day. Mayor spoke on the Bob Sirott show and again on the John Williams show. • July 20 - John Williams interviewed the Mayor regarding the Elk Grove Village Job Fair. • June 24 — Meeting with Dave Schuler to discuss the possibility of expanding the job - training program at Elk Grove High School to give students the opportunity to earn certifications towards future jobs after graduation. • June 30 - Ground breaking ceremony for the new Groot facility in Elk Grove Village. • July 14 - Ground breaking ceremony for Steiner Electric at the corner of Lively and Touhy and another ground breaking ceremony on Devon Avenue for the Sky Box data center. The Midsummer Classics Concert Series started with Daughtry on the 41h of July with one of the best fireworks displays. Mayor read a letter from a resident that complimented the Village on the wonderful fireworks for the 4th of July. Then on July 13, George Thorogood and The Destroyers performed on the Village Green, tonight War is performing on the Village Green, and we are finishing the series on July 27 featuring The Beach Boys on the Village Green. Tonight we will be celebrating the start of the Olympics at the concert. We will be throwing T- shirts out to the crowd honoring the teams that we are sponsoring in the Olympics. Opioid addictions have been a big problem during this pandemic and the Elk Grove Cares Program is available to help those with the disease of addiction. Please call or stop in at the Page 1 of 7 Police Information Center and you will get the help that is needed right away. June was a record month for rainfall in Illinois and most of the rain came in the last two weeks. According to Tom Skilling, Elk Grove Village had 11" of rain and the Busse Dam worked great keeping Elk Grove Boulevard operational as usual. The next Coffee of the Board will be on August 14 from 9:00 a.m. — 11:00 a.m. in Room E. Elk Grove Village Job Fair will be on July 30 at Elk Grove High School from noon to 4:00 p.m. Anyone that pre -registers will be offered a free lunch. There will be breakout sessions to assist with updating resumes and interview techniques. There are currently 115 companies that have signed up and we expect to get about 150. They are all Elk Grove businesses and anyone is welcome to interview for the positions. The business park is humming. The 2"d quarter vacancy rates (April, May and June) are at 3.4% and our record low before the pandemic was at 2.9%. A resident on Grange by the name of Duane Antor spoke with Channel 2 news about a situation in the community. Mr. Antor happens to be the last person or business in Elk Grove that either resides or works in a building that has not had the new water meter installed. All other meters have been replaced in Elk Grove. Mr. Antor went on television to accuse the Village of being mean and acting as Big Brother. The workers are fully vaccinated, wear masks, gloves, and stay socially distanced to protect everyone involved. Mr. Antor went on the news to try to make the Village look mean and unfair. Mr. Antor is living without water for almost 3 weeks, which is dangerous and unsafe. The Village will take legal action to replace a meter that takes 15 minutes to change. It is not safe, healthy and potentially dangerous for surrounding neighbors if someone is living without water. Everyone in Elk Grove has had their meter replaced and we are not going to let this situation continue since it is unsafe. Trustee Franke — No Report. Trustee Feichter — On August 11, there will be a meeting at the Village Hall for anyone interested in looking at the Bicycle Plan for Elk Grove Village. The Plan was developed in 2015 and a number of changes have been made. There will be maps with a lot of information and we welcome public comments. The meeting will be from 6:00 p.m. to 8:00 p.m. Trustee Czarnik — The Czarnik/Heffem Golf Outing is taking place on Friday, August 6, at the Fox Run Golf Course. There will be assigned tee times starting at 8:00 a.m. Golf carts, boxed lunches, games and prizes will be available. The price is $90. It is a four -man scramble tournament and reservations can be made by calling Fox Run at 847-228-3544. For updated information, please visit www.czarnik og lf.com. This is the only fundraiser for the scholarship program. Trustee Lissner — Attended the groundbreaking at Steiner Electric and I commend them for staying in Elk Grove as they had many options for their new building. The ground breaking at SkyBox was our 16th data center coming into Elk Grove Village. Lastly, Happy Birthday to Trustee Schmidt whose birthday is this Thursday. Trustee Prochno — Attended the Play, Picnic & Party event with several of the Trustees that was a cooperative effort between the Village, the Library and the Park District. This was an event that originated with our 60th Anniversary celebrations but became an annual event thereafter. This is a free event for families to enjoy. The Farmers Market is every Saturday from 8:00 a.m. to 1:00 p.m. on the Village parking lot through October. Trustee Schmidt — This weekend, I attended the wake and funeral for one of our retired Police Sergeants, Ken Krzywicki, who worked for the Village for 23 years. He suffered an illness for almost 30 years that went beyond his retirement. Ken ran a charity with a businessman in town called Happy Memories where he gave a Christmas party and provided gifts for underprivileged children. Ken will be missed. In Council Chambers today, we have a Boy Scout that is working on his Citizenship and Community Merit Badge. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the June 30, 2021 Accounts Payable Warrant in the amount of $2,866,093.90. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Page 2 of 7 Motion to authorize payment of invoices as shown on the July 6, 2021 Accounts Payable Warrant in the amount of $461,907.53. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the July 20, 2021 Accounts Payable Warrant in the amount of $804,192.13. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to approve the installation of a sign for Athletico Physical Therapy at 964 Elk Grove Town Center. b. Authorization to approve the installation of a sign for Bobar at 956 Elk Grove Town Center. c. Authorization to grant special permission authorizing outdoor seating at Tata's Pierogi, 570 E. Devon Avenue, in conjunction with the seating plan approved by the Community Development Department. d. Authorization of a request from Grove Junior High School located at 777 Elk Grove Blvd., to waive the FY 2021-22 business license fees in the amount of $150. e. Authorization of a request from the Elk Grove High School Band Association to waive permit fees for a holiday tree and wreath sale commencing on November 26, 2021 at Elk Grove High School located at 500 W. Elk Grove Boulevard in the amount of $200. f. Authorization of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2021 /22 vehicle sticker fees in the amount of $2,100. g. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of $3,021 for the following projects: • Remove and replace asphalt and re -stripe the Inline Skating Rink at 200 Reverend Morrison Blvd, in the amount of $2,226 • Remove and replace a portion of asphalt for the Rainbow Falls parking lot at 200 Reverend Morrison Blvd, in the amount of $150 • Replace the broken storm sewer and add two (2) new catch basins at 1770 Gibson Dr., in the amount of $645 h. Authorization to award a professional services contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate a concert as part of the Village's annual Holiday Tree Lighting Ceremony in an amount not to exceed $25,000. i. Authorization to concur with prior authorization to award a professional services contract to Banner Collective, LLC of Chicago, IL to provide video production and media planning services in an amount not to exceed $50,000. j. Authorization of the following: • To rescind a purchase contract with Atlas Toyota of Elk Grove Village, IL for the purchase of two propane powered forklifts; and • To award a purchase contract through the Sourcewell Purchasing Cooperative to Equipment Depot of Itasca, IL for the purchase of two propane powered forklifts in the amount of $53,137. k. Authorization to concur with prior authorization to award a purchase contract through the SPC Joint Purchasing Cooperative to Currie Motors of Frankfort, IL for the purchase of a Ford F-450 dump truck with plow and salt spreader, in the amount of $76,055 from the Water & Sewer Fund. 1. Authorization to concur with prior authorization to award a purchase contract through the Suburban Purchasing Cooperative to Currie Motors of Frankfort, IL for the purchase of two Page 3 of 7 Ford F-250 trucks with snow plows in the amount of $89,562 from the General Fund and Water & Sewer Fund. m. Authorization to award a professional services contract to HR Green of McHenry, IL for engineering/bidding services, construction observation and project management services related to the demolition and restoration of the former Days Inn Hotel located at 1920 E. Higgins Road in an amount not to exceed $91,960 from the Higgins & Oakton Corridor TIF. n. Authorization to increase the Fiscal Year 2022 Oakton/Higgins Redevelopment Fund in the amount of $5,500,000 and the Midway Court Redevelopment Fund budget in the amount of $100,000. o. Authorization to award a professional service contract with Baxter & Woodman, Inc. for the Clearmont Pedestrian Bridge Over Salt Creek for Phase 11 Engineering in the amount of $118,428 from the Capital Projects Fund. p. Authorization to award a purchase contract through Sourcewell Purchasing Cooperative to McCann Equipment of Bolingbrook, IL for the purchase of one Case 590 Backhoe Loader in the amount of $131,593.94 from the Water & Sewer Fund q. Authorization to award a purchase contract through Sourcewell Purchasing Cooperative Contract 012418 to Altec Industries of Birmingham, AL for the purchase of one Altec AT40G Hybrid Bucket Truck in an amount not to exceed $150,000 from the Capital Replacement Fund. r. Authorization to concur with prior authorization to award a purchase contract to Currie Motors of Frankfort, IL for four (4) Ford Interceptor Utility police squads in the amount of $159,204 from the Capital Replacement Fund. s. Authorization to award a purchase contract through the Sourcewell Purchasing Cooperative to Finkbiner Equipment Company of Burr Ridge, IL for the purchase of a Gradall XL4100 in the amount of $393,707.80 from the Capital Replacement Fund. t. Authorization of the following items related to the closing of the Fiscal Year 2021 Budget and amendments to the adopted Fiscal Year 2022 Budget: • Amend the Fiscal Year 2022 Budget for the carryover of bond proceeds and outstanding encumbrances from the Fiscal Year 2021 Budget for a total amount of $8,281,628; • Increase the Fiscal Year 2021 General Fund budget in the amount of $3,108,000 to cover costs associated with emergency response to the COVID-19 pandemic; • Increase the Fiscal Year 2021 Firefighters Pension Fund budget in the amount of $125,000 to cover costs associated with pension benefits; • Increase the Fiscal Year 2021 Police Pension Fund budget in the amount of $255,000 to cover costs associated with pension benefits. u. Authorization to grant a variation from Municipal Code, Section 8-1213-1-1D, Easements, to permit construction of a garage which will encroach four feet (4') into the ten -foot (10') rear yard public utility and drainage easement at 500 East Elk Grove Blvd. v. Adopt Ordinance No. 3715 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:D.1 OF THE ZONING ORDINANCE AS IT PERTAINS TO OVERHANGING STRUCTURES IN A REQUIRED FRONT YARD TO GRANT A VARIATION TO PERMIT THE INSTALLATION OF A COVERED PORCH THAT PROJECTS FORTY-EIGHT INCHES (48") INTO THE REQUIRED FRONT YARD ON PROPERTY LOCATED AT 1147 WARWICK LANE, ELK GROVE VILLAGE, ILLINOIS. (KRUPA)" w. Adopt Ordinance No. 3716 entitled, "AN ORDINANCE DISCONNECTING CERTAIN PROPERTY FROM THE VILLAGE OF ELK GROVE VILLAGE AND AMENDING THE COMPREHENSIVE PLAN AND ZONING MAP TO REFLECT THE SAME." x. Adopt Resolution No. 36-21 entitled, "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE FROM JULY 2019 THROUGH DECEMBER 2019." y. Adopt Resolution No. 37-21 entitled, "A RESOLUTION APPROVING THE PLAT OF VACATION OF VARIOUS PUBLIC UTILITY, SEWER, WATER, DRAINAGE, CABLE Page 4 of 7 TV AND ACCESS EASEMENT FOR 1000 OAKTON STREET." z. Authorization to grant a variation from the Municipal Code, Section 8-1213-1-1 D, Easements, to permit the installation of structural fence pillars which will encroach six feet (6) south into the south twenty-five foot (25') front yard public utility and drainage easement and one foot (F) west into the west twenty-five foot (25') public utility and drainage easement at 800 E. Devon Avenue. aa. Adopt Resolution No. 38-21 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE ELK GROVE VILLAGE POLICE DEPARTMENT AND GATEWAY FOUNDATION, INC." bb. Adopt Resolution No. 39-21 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE POLICE DEPARTMENT AND LEYDEN FAMILY SERVICES (SHARE), INC.". cc. Adopt Resolution No. 40-21 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE POLICE DEPARTMENT AND A BRIDGE BACK, INC." dd. Adopt Resolution No. 41-21 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A TIF REIMBURSEMENT AND REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND EGTP LOT 2, LLC (HIGGINS CORRIDOR REDEVELOPMENT PROJECT AREA). ee. Adopt Resolution No. 42-21 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A LEASE TERMINATION AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND MICROSOFT CORPORATION FOR PROPERTY AT 1000 OAKTON STREET." Motion to approve Consent Agenda items a. through ee. Moved by Trustee Feichter Second by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA — There are no items under the Regular Agenda. 8. PLAN COMMISSION — Village Manager Rummel — The first item under the Plan Commission is regarding a petition submitted on behalf of Microsoft for PC Docket 21-4 requesting a variation of the Zoning Code to permit multiple buildings on one lot at 101 Innovation Drive. A public hearing was held by the Plan Commission on June 21 and the Plan Commission issued a unanimous Finding of Fact recommending that the Village Board grant the variation. Motion to direct the Village Attorney to prepare the necessary documents for the variation at 101 Innovation Drive. Moved by Trustee Lissner Second by Trustee Czarnik VOICE VOTE MOTION CARRIED Mayor thanked the petitioner for working with the Village. It is not necessary for the petitioner to attend the next Village Board Meeting for the final approval. The second item for discussion this evening is PC Docket 21-5 to consider a Text Amendment to the Zoning Ordinance to remove and replace Chapter 7, Article D. Innovation and Technology Center District. The Village is looking to mimic what is taking place at the Elk Grove Technology Park and turn the Office Park at Northwest Point into an Innovation and Technology Center District. The Plan Commission held a public hearing on July 12 and held a public meeting last night. The Plan Commission issued a unanimous Finding of Fact to the Village Board to recommend that the Village Board grant the full text amendment changes to the Zoning Ordinance to create an Innovation and Technology Center District out of the Office Park District. Motion to direct the Village Attorney to prepare the necessary documents for the text Page 5 of 7 amendment to the Zoning Ordinance for the Innovation and Technology Center District. Moved by Trustee Feichter Second by Trustee Lissner VOICE VOTE MOTION CARRIED 9. ZONING BOARD OF APPEALS — Village Manager Rummel — No Report. 10. YOUTH COMMITTEE — Trustee Franke — The first Summer Splash Party was held on July 9 with approximately 100 students in attendance. The last Summer Splash Party will be Friday, August 6 at Rainbow Falls from 8:15 p.m. to 10:15 p.m. 11. BUSINESS LEADERS FORUMS — Trustee Lissner — There is another Master Class scheduled at Enclave featuring Greg Lafin with Midwest Business Brokers and Intermediaries and Enclave CEO John Dallas will co -moderate a panel discussion with audience interaction. The event will be from 6:00 p.m.-7:30 p.m. 12. CABLE TELEVISION COMMITTEE — Trustee Lissner — No Report. 13. HEALTH & COMMUNITY SERVICES — Trustee Lissner — The next Community Blood Drive is scheduled for July 24, from 8:00 a.m. to 1:00 p.m. on the lower level of the Zettek Municipal Building. 14. INFORMATION COMMITTEE — Trustee Lissner — The Information Committee met yesterday morning to discuss the new design of the newsletter. Changes are expected to be presented to the full board at a Committee of the Whole meeting in the future. Solicitors are now permitted in the Village. If there are any concerns, please call the Village Clerk's office or 9-1-1 for a police officer to be dispatched to the area. 15. RECYCLING & WASTE COMMITTEE — Trustee Feichter — The numbers are in for the Paint and Motor Oil Recycling event held on Saturday, June 12. The Village collected 24,000 pounds of latex paint, 4,000 pounds of oil -based paint, 3,000 pounds of motor oil, and 900 pounds of antifreeze to be recycled. 16. PARADE COMMITTEE — Trustee Czarnik — Our Hometown Parade is scheduled for Saturday, September 18, 2021 at 2:00 p.m. The theme this year is Our Favorite Things. The Village float will be honoring the first responders. We will have a representative from Fire, Police, Public Works and the Hospital on our float as a way of saying thank you for all they have done and continue to do for our community. The Community Character Coalition are the Grand Marshals of the Parade. This year, the Shriners will be joining us as they have in the past, but to a much greater extent. We look forward to an unusual and exciting parade. The next Parade Meeting will be on Monday, August 2, at 5:30 p.m. on the lower level of the Charles Zettek Municipal Building. 17. PERSONNEL COMMITTEE — Trustee Franke — No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Czarnik — No Report. 20. AIRPORT UPDATE — Mayor Johnson — No Report. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — No Report. 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — The next event is Oktoberfest. 23. LIQUOR COMMISSION — Mayor Johnson — No Report. 24. REPORT FROM VILLAGE MANAGER — The Village Manager announced that the Governmental Finance Officers Association awarded the Finance Department with another Certificate of Achievement for Excellence in Financial Reporting for the 38`h year. 25. REPORT FROM VILLAGE CLERK — No Report. 26. UNFINISHED BUSINESS — Village Attorney — No Report. 27. NEW BUSINESS — No Report. Page 6 of 7 28. PUBLIC COMMENT — 5:59 PM — Helen Leski complimented the Village on the 41" of July fireworks but missed the music this year. Mayor stated that there was a glitch with the music this year but the fireworks display was one of the biggest ever. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 6:04 p.m. Moved by Trustee Franke Second by Trustee Feichter AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt NAYS: None MOTION CARRIED Mayor Craig B. Johnson By: Loretta M. Murphy, Village Clerk Page 7 of 7