HomeMy WebLinkAboutAGENDA - 09/14/2021 - Village Board Agenda and AddendumREVISED WIWI
AGENDA
REGULAR VILLAGE BOARD MEETING
SEPTEMBER 14, 2021
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (REVEREND DAN FOLWACZNY, OUR LADY OF THE BLESSED
SACRAMENT PARISH)
3. APPROVAL OF MINUTES OF AUGUST 17, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: AUGUST 31, 2021 $2,580,658.47
SEPTEMBER 14, 2021 $ 542,635.45
6. CONSENT AGENDA
a. Consideration of a request from the Society of St. Vincent de Paul located at 12731 S.
Wood Street, Blue Island, IL to waive FY 2021-22 business license fees for the placement
of a collection box in the amount of $450.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of the following requests from the Elk Grove Park District:
• To waive pen -nit fees for parking lot paving repairs at Rainbow Falls Waterpark,
200 Reverend Morrison Boulevard, in the amount of $150; and
• To waive permit fees for parking lot patching and restriping at Marshall Park, 709
Chelmsford Lane, in the amount of $294.
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(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of the following requests from One School Global, located at 404 E.
Devon, to waive permit fees in the amount of $697 for the following projects:
• Asphalt removal, replacement, and striping in the amount of $641; and
• Parking lot patching and striping in the amount of $56
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington
Ave, to waive permit fees to replace the main entrance sidewalk in the amount of $2,725.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
e. Consideration to confirm a purchase contract through the Surburban Purchasing
Cooperative (SPC) Joint Purchasing Contract to Superior Road Striping, of Melrose Park,
IL for the installation of Thermoplastic roadway markings in the amount of $35,989.81
from the General Fund.
(The Public Works Department is using Thermoplastic to mark Village pavement.
(The Thermoplastic is available through the Suburban Purchasing Cooperative (SPC)
Joint Purchasing Contract from Superior Road Striping, of Melrose Park, IL.
(Adequate funds are budgeted in the General Fund.
(The Public Works Department recommends approval.)
f. Consideration to award a professional services contract to Tasty Catering of Elk Grove
Village, IL to manage and operate the Village's food vending, event tents and dining areas
as part of the Village's annual Oktoberfest Celebration in an amount not to exceed
$50,633.50.
(The Village holds an annual Oktoberfest Celebration each September at Rotary Green.
(Tasty Catering has submitted a professional services proposal to provide food, event
tents, lighting, a stage, tables, chairs, and staffing to manage the event.
(Event attendees purchase tickets to be used for food and drink at the event. The costs of
this contract will be partially offset by ticket revenue, which is estimated at $29,000.
(Tasty Catering has successfully provided the same services for the Village's Oktoberfest
for the past four years.
(There are adequate funds available in the General Fund .
(The event will take place on Friday, September 17 and Saturday, September 18.)
g. Consideration to award a sole source purchase contract to Dinges Fire Company of
Amboy, IL for the purchase of twenty-two (22) sets of custom turnout gear in the amount
of $66,000 from the General Fund.
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(The Fire Department budgets annually to purchase custom turnout gear.
(Lion Group, Inc. is a leader in the protective clothing industry and offers a wide variety
of custom options.
(Personnel have provided positive feedback for Lion turnout gear.
(Dinges Fire Company of Amboy, IL is a local Lion distributor and holds a joint
purchasing contract through National Purchasing Partners (NPP); however, due to the
quantity of gear being ordered, is extending more advantageous pricing to the Village.
(The current price reflects a 4.5% increase from the prior year due to the increased cost of
materials.
(The Fire Department has a good working relationship with Dinges Fire Company.
(Adequate funds are available in the Fire Department General Fund budget.
(The Fire Chief recommends approval.)
h. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Advanced Rehabilitation Technology of Bryan, OH for the 2021
Manhole Rehabilitation project in the amount of $352,045.80 from the Water and Sewer
Fund.
(On Tuesday, August 31, 2021, the Village opened sealed bids for the 2021 Manhole
Rehabilitation project.
(The project includes installation of internal chimney seals, bench and chimney
repairs,Obic manhole lining, television inspections, and a ten-year warranty.
(A total of five (5) contractors obtained contract documents, with two (2) submitting bids.
(The lowest responsive and responsible bid was received from Advanced Rehabilitation
Technology of Bryan, OH in the amount of $352,045.80.
(Adequate funds are available in the Water and Sewer Fund.
(The Director of Public Works recommends approval.)
i. Consideration of the following:
• To concur with prior Village Board authorization to award a professional services
contract to Nicholas & Associates, Inc. of Mt. Prospect, IL to act as Construction
Manager and Constructor for design, architectural drawings, trade bidding,
permitting, supervision of demolition & construction, and administration of trade
packages for improvements to the Clock Tower & Veterans Memorial Park for a
total contract amount not to exceed $1,754,908 from the Residential Enhancement
Fund; and
• To increase the Residential Enhancement Fund budget by $754,908.
(On February 28, 2017, the Village Board approved an agreement with Nicholas &
Associates, Inc. of Mt. Prospect, IL to perform professional services where the
construction manager is the constructor.
(On Thursday, August 3, 2021, the Village opened sealed bids for the 2021 Proposed
Improvements to the Clock Tower and Memorial Park.
(The project includes the demolition and removal of pavers, concrete, retaining walls,
landscaping, electrical components and reinstallation of concrete, seatwalls, electrical
upgrades, signs and the addition of a waterwall and parking lot at the Memorial Park.
(A total of four (4) contractors submitted bids. Attached is the bid tabulation and the
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recommendation from Nicholas & Associates, Inc., who is serving as the Village's
Construction Management firm. They have reviewed all of the submitted bids.
(Nicholas & Associates recommends awarding the contract to AJ Oleson Construction
Company of Mundelein, IL in the amount of $1,210,520, which includes the Combined
Base Bids.
(The total amount to be awarded to Nicholas & Associates includes the Combined Base
Bid ($1,210,520), expense pass -through ($50,000), required bonds and insurances
($20,458), 6.5% of the actual construction cost ($78,684), Architectural, Engineering and
Design services ($121,310), direct purchase of sign and metalwork services ($132,786)
and Fixed General Conditions ($141,150) for a total amount of $1,754,908.
(Village Staff has reviewed the bids and alternates and concurs with the recommendation
from Nicholas & Associates to award the contract to AJ Oleson Construction Company of
Mundelein, IL. based upon their submitted bid.
(Increase the Residential Enhancement budget in the amount of $754,908.
(The Public Works Director recommends approval.)
j. Consideration to concur with prior Village Board authorization to hold a Public Hearing
before the Plan Commission to amend the list of special uses in the I-1 and I-2 Industrial
Districts of the Elk Grove Village Zoning Ordinance #2410 to allow indoor dog parks &
training facilities with ancillary services including boarding and retail sales of
merchandise.
(The Public Hearing Date has been scheduled for October 4, 2021.)
k. Consideration to adopt Ordinance No. 3722 granting a variation of Section 3-7:D(3) of the
Zoning Ordinance to permit the construction of a six (6) foot high vinyl privacy fence
extending approximately twenty-four (24') beyond a line extended from the nearest front
corner of the principal structure on the adjacent single-family residential lot to the north at
947 West Glenn Trail and extend approximately five (5') feet beyond the adjacent front
corner of the principal structure for property located at 951 Bonnan Court, Elk Grove
Village.
(This item was discussed at the August 17, 2021 Village Board Meeting and currently
appears under Unfinished Business.)
Consideration to adopt Ordinance No. 3723 granting a variation of Section 7E-9(A) of the
Zoning Ordinance to permit the construction in the front yard of an eight foot (8') high,
open black security fence with brick covered CMU columns along the north, south, west
and east sides of property that will extend approximately seventy-four feet (74') beyond
the principal structure to the south and approximately seventy-one feet (71') beyond the
principal structure to the west and that will encroach a maximum of six feet (6) into the
twenty-five foot (25') public utility easement on the southwest corner of property located
at 800 E. Devon Avenue, Elk Grove Village.
(This item was discussed at the August 17, 2021 Village Board Meeting and currently
appears under Unfinished Business.)
m. Consideration to adopt Ordinance No. 3724 annexing certain property to the Village of
Elk Grove Village and automatically zoning same in accordance with the Village's
comprehensive plan and zoning map (Salt Creek Properties).
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(Pursuant to the Zoning Code of the Village of Elk Grove Village, the designated property
shall be automatically zoned R-3 Residential District upon annexation.)
n. Consideration to adopt Resolution No. 52-21 approving the Plat of Subdivision identified
as Steiner Electric, Elk Grove Village, IL that was submitted by HMKI100, LLC on
behalf of Steiner Electric (1 100-1250 Touhy Avenue).
(The Resubdivision will consolidate two (2) existing lots at 1100-1250 Touhy Avenue
into one (1) lot for the purpose of operating an electrical supply distribution center.
(Village staff recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 21-6 - Consideration of a Text Amendment to the Zoning Ordinance to amend
the list of special uses in the I-1 and 1-2 Industrial Districts to allow indoor dog parks &
training facilities with ancillary services including boarding and retail sales of
merchandise. (PH 10-04-21)
b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be
established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 21-5 - Consideration of a petition submitted by Thomas Krengiel for a
variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted
locations for fences in residential zoning districts for property located at 501 Wellington
Avenue. (PH 09-23-2021)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
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19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a
fence variation in a residential zoned district for property located at 951 Borman Court.
b. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a
fence variation in the industrial zoning district for property located at 800 E. Devon
Avenue.
c. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing
Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board
Meeting)
d. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway
Court TIF Redevelopment Project Area, in connection with the approval of the Midway
Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
e. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk
Grove Village, Cook County, Illinois, in connection with the Designation of the Midway
Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment
Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
SEPTEMBER 14, 2021
7:00 PM
6. CONSENT AGENDA
o. Consideration to adopt Resolution No. 53-21 authorizing the Mayor and Village Clerk
to execute a TIF Purchase and Redevelopment Agreement between the Village of Elk
Grove Village and Prime Data Centers, Corp. (Busse -Elmhurst TIF)
(This is a redevelopment agreement between the Village of Elk Grove Village and Prime
Data Centers.
(This agreement provides for Prime Data Centers to acquire from the Village
approximately 17.5 acres of real estate that the Village has acquired, or is in the process
of acquiring.
(In addition, the agreement provides for Prime Data Centers to invest approximately $1
billion in the construction of three (3), three-story data center buildings.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
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