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HomeMy WebLinkAboutAGENDA - 10/26/2021 - VIllage Board Agenda and AddendumAGENDA REGULAR VILLAGE BOARD MEETING OCTOBER 26, 2021 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF OCTOBER 12, 2021 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: OCTOBER 26, 2021 $ 446,628.78 6. CONSENT AGENDA a. Consideration of a request from the Elk Grove Park District to waive permit fees for the installation of a digital sign at Fox Run Golf Links, 333 Plum Grove Road, in the amount of $595. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration to award a professional services contract to Insight Direct of Dallas, TX to provide three years of support for VMware software in the amount of $29,432. (The Village has utilized VMware to virtually host our network servers since 2009. (Like most software, the VMware program requires ongoing support to function properly. (IT staff solicited quotes from three (3) resellers who provide VMware support. (Insight Direct was the lowest -priced responsible and responsive bidder. (This contract will provide VMware support from December 1, 2021 through November 30, 2024. (The Director of Information Technology recommends approval of this contract.) c. Consideration to concur with prior authorization to award a professional services contract to Banner Collective, LLC of Chicago, IL to provide media campaign services in an Page 1 of 6 amount not to exceed $38,000 from the Busse -Elmhurst TIF Fund. (This contract provides for media campaign services to support the promotion of the Village's Job Fair on Friday, November 5.) d. Consideration to increase a professional service contract with Colfax Corporation of Chicago, IL for Pre -Demolition Asbestos and Universal Waste Building Components Abatement at 1920 E. Higgins Road, in the amount of $39,500, for a total contract amount of $269,110 from the Higgins-Oakton TIF. (On Friday, September 24, 2021, the Village opened sealed bids for the Pre -Demolition Asbestos and Universal Waste Building Components Abatement project at 1920 E. Higgins Road. Nine (9) bids were submitted, and the lowest responsive and responsible bid was received from Colfax Corporation of Chicago. (Since demolition began, several unforeseen items have been brought to light, therefore necessitating a contract increase. (The bedding/garbage disposal left behind by the former owner was far greater than anticipated. As such, the volume of waste needed to be removed increased from 200 cubic yards (base bid) to 410 cubic yards. This resulted in a cost increase of $14,700. (In addition, the contractor found hidden transite behind the stucco walls that required remediation, resulting in a negotiated cost increase of $15,000. (Finally, a broken water line revealed 280 linear feet of water piping with asbestos insulation behind the enclosed wall of bathrooms in the 1920 building, resulting in a negotiated cost increase of $9,800. (Adequate funds are available in the Higgins-Oakton TIF. (The Deputy Village Manager recommends approval.) e. Consideration to concur with prior authorization by the Village Board to waive the formal bidding procedures and award a professional service contract to the lowest responsive and responsible bidder, John Neri Construction Co, Inc. of Addison, IL for the emergency repair of the Oakton Street Water Main in the amount of $186,180 from the Water and Sewer Fund. (Significant repeated failures have been experienced on this section of water main since September 20, 2021 with a total of eight (8) repairs to date. (The nature of the failures indicated that replacement of the pipe was warranted and the recommendation was made to pursue major repairs before winter. (Due to the necessity of the work required, a request to waive the formal bidding procedures and award a contract to perform emergency water main repair based on proposals is requested. (On Monday, October 4, 2021, the Village opened sealed proposals for the Oakton Street Water Main Repairs. A total of three (3) contractors obtained proposal documents, with three (3) submitting a proposal on the project. (The lowest responsive and responsible proposal was received from John Neri Construction Co, Inc. of Addison, IL for the amount of $186,180. (The improvement consists of abandoning 1,000 feet of 6 inch water main, relocating 11 residential services, relocating 3 fire hydrants, ware main valve replacement, and landscape restoration along Oakton Street. (Adequate funds are available in the Water and Sewer Fund. Page 2 of 6 (The Director of Public Works recommends approval.) f. Consideration to award funding for workforce and business development support for the following programs in a total amount not to exceed $217,000 from the Busse -Elmhurst TIF Fund: • Elk Grove High School Fabrication Lab and micro -internships; • Greater Chicago Advanced Manufacturing Partnership; • Next Level Northwest; and • ENCLAVE for Entrepreneurs. (Supporting small business growth and development, workforce development, and entrepreneurship education is an important component of the Village's economic development strategy. The Village underwrites a full suite of business development tools, including the following initiatives: (School District 214 Education Foundation and Elk Grove High School fabrication lab and micro internship program. The Village awarded Elk Grove High School an inaugural grant of $100,000 in 2020 to modernize their fabrication lab and to work with local companies on developing a micro -internship program. The Village's original commitment was for five years. The third installment is to be awarded in 2022 for $100,000. (Next Level Northwest (NLNW) is an independent Illinois 5016 not -for -profit, which provides free coaching to businesses in the NLNW service area to grow revenue, expand services, and create jobs. NLNW is a partnership between Elk Grove Village, Schaumburg, Hoffman Estates, Rolling Meadows, and Hanover Park. NLNW is also generously supported financially by Board members Comcast and Wintrust Bank. Lavelle Law of Schaumburg is a partner sponsor. NLNW has also received grant funding from Cook County and Microsoft. Since its inception in 2017, NLNW has served fifteen small, diverse businesses. Elk Grove Village's annual sponsorship cost is $15,000. (Greater Chicago Advanced Manufacturing Partnership (GCAMP). GCAMP is a not -for - profit 501 c3. GCAMP strives to educate high school students on career opportunities in manufacturing. GCAMP is a public private partnership governed by a private sector board of directors who support the organization financially along with public sector financial support from Elk Grove Village, Hoffman Estates and Schaumburg. Elk Grove Village's annual sponsorship cost is $15,000. (ENCLAVE for Entrepreneurs runs the Founders stTM Academy and the Makers Wanted Workshops. The workshops are a highly immersive experience focusing on leadership development and business competency planning. The ten-month program is open to twenty-four business leaders. The program scholarship offered to Elk Grove businesses is $300 per person per month. Additionally, Enclave runs the Master Class program. The Master Class program takes place every third Wednesday and is sponsored by the Village in previous years at a cost of $1,500 per month for ten months. The total cost of Enclave's programming for calendar year 2022 is $87,000. (The Director of Business Development and Marketing recommends approval of funding for the aforementioned initiatives.) Page 3 of 6 g. Consideration to hold the regular Village Board Meetings at 7:00 p.m. in 2022 on the second and fourth Tuesday of the month with the following exceptions: • March - add March 15, 2022 Budget Meeting for budget purposes at 6:00 p.m.; • June - hold one regular Village Board Meeting to convene on June 21, 2022 at 7:00 p.m.; • July - hold one regular Village Board Meeting to convene on July 19, 2022 at 5:00 p.m.; • August - hold one regular Village Board Meeting to convene on August 16, 2022 at 7:00 p.m.; • November - hold one regular Village Board Meeting to convene on November 15, 2022 at 7:00 p.m.; and • December - hold one regular Village Board Meeting to convene on December 13, 2022 at 7:00 p.m. (Start times may be adjusted due to elections or special events, such as the Mid -Summer Classics Concert Series. (This schedule follows the past practice of the Village Board to hold only one meeting during the months of June, July, August, November and December.) h. Consideration to adopt Ordinance No. 3728 amending Position Classification and Salary Plan of the Village of Elk Grove Village (Senior Clerk -Community Development; Permit Technician -Community Development; Accountant -Finance Department and Systems Analyst -Village Manager's Office.) (This ordinance amends the Position Classification and Salary Plan deleting one (1) Senior Clerk and adding one (1) Permit Technician to the Community Development Department; adding one (1) Accountant to the Finance Department and deleting one (1) Accountant to the Finance Department upon retirement in November of 2021; and adding one (1) Systems Analyst to the Village Manager's Office and deleting one (1) Systems Analyst to the Village Manager's Office upon retirement in December of 2021.) i. Consideration to adopt Ordinance No. 3729 amending Section 7E-3-A of the Zoning Ordinance pertaining to special uses in I-1 and I-2 Industrial Districts. (This item was discussed at the October 12, 2021 Village Board Meeting and currently appears under Unfinished Business.) j. Consideration to adopt Resolution No. 58-21 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1200 Chase Ave. (The Law Offices of Sarnoff and Baccash, on behalf of their client VK 1200 Chase, LLC, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1200 Chase Ave. (The Applicant intends to buy the 91,171 square foot site containing a vacant 38,989 square foot building. Page 4 of 6 (The Applicant intends to rehabilitate the building to lease it to a warehousing, manufacturing, and or distribution user. The Applicant plans on spending approximately $250,000 to $300,000 to immediately improve the property and building. This includes updating the landscaping, updating and improving the fagade with metal panels and paint, refurbishing the existing monument sign, replacing the concrete drive apron per Village standards, adding new energy efficient exterior lighting, repairing, seal coating, and striping existing parking lot, cleaning out rear drainage ditch and east side drainage ditch replace latter with sod, providing energy dissipation feature in detention basin on west side of property, adding new interior energy efficient lighting, repairing and replacing HVAC, and replacing concrete industrial apron per Village standards. (The eligibility requirements for 613 status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves a purchase for value and special circumstances. (Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to 1-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be established.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Lissner 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner a. Newsletter Redesign 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter Page 5 of 6 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the Text Amendment to the Zoning Ordinance to amend the list of special uses in the I-1 and I-2 Industrial Districts to allow indoor dog parks & training facilities with ancillary services including boarding and retail sales of merchandise. b. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) c. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) d. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6 ADDENDUM REGULAR VILLAGE BOARD MEETING OCTOBER 26, 2021 7:00 PM 6. CONSENT AGENDA k. Consideration to adopt Ordinance No. 3730 amending Chapter 2 Occupation and Other Business Taxes of Title 3 Business and License Regulations of the Village Code of the Village of Elk Grove Village with regard to the imposition of a Municipal Push Tax on plays of Video Gaming Terminals. (Video gaming provides a vital source of revenue for the State of Illinois and for municipalities. It allows communities to defer other tax and fee increases, support rising pension costs, and address some of the negative externalities associated with video gaming. (The State of Illinois has begun to take action to limit local control by advancing legislation that would prohibit municipalities from adopting a Push Tax. (This Ordinance would set a Push Tax at $0.01 per push to begin on June 1, 2022, which allows the Village to make a decision in the event that SB521 is signed into law later this year.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1