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HomeMy WebLinkAboutVILLAGE BOARD - 10/26/2021 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING OCTOBER 26, 2021 1. CALL TO ORDER — 7:21 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Trustee Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno, Stephen F. Schmidt ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and Deputy Clerk Jennifer S. Mahon 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF OCTOBER 12, 2021 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 12, 2021 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT — Mayor Johnson — On October 5, the Village purchased 3 pieces of art from the Juried Art Show to be added to our Local Artists Collection on the wall across from council chambers at Village Hall. On October 21, Mayor Johnson taped a segment with EGTV on the Tree Lighting Ceremony. The Tree Lighting Ceremony will take place on November 26, starting with Paul Revere's Raiders at 4:30 p.m., followed by the tree lighting, fireworks and Santa at 5:30 p.m. Mayor discussed the safety measures that Elk Grove Village has taken during the meetings throughout the pandemic and stressed the importance for everyone to get vaccinated. Since the majority of the community has been vaccinated and the numbers are low, effective immediately, Elk Grove Village is no longer enforcing the mask mandate. If you are uncomfortable, please wear a mask. If a business owner requests you to do so, it is their right and you must follow their request. Job Fair - The second Job Fair will take place on Friday, November 5 at the Pavilion from 11:00 a.m. to 3:00 p.m. A Wrestling Clinic will be held this Saturday, October 30, at Elk Grove High School for all Elk Grove and Conant High School wrestlers and their Feeder programs. There will be two (2) medalists from the Olympics at that event. Building Activity — Elk Grove Village has an all-time low vacancy rate and the business park is humming. There is an increase in construction value from FY 2020 at $80 million dollars vs. $131 million through the end of September this year. Permit fees are also up from $1.1 million in FY 2020 to $1.7 million this year. The Elk Grove Village Cares Program is available to those that are battling the disease of addiction. We are proud to announce that the EGV Cares Program received a $102,000 grant from the State of Illinois. In the last 3 years, the program has received $1.8 million from federal and state funds to help keep the program running. National Prescription Drug Take Back Day — On October 23, 2021, the Village collected fifty- nine (59) pounds of drugs during the National Prescription Drug Take Back Day. The next Coffee with the Board is on November 6, from 9:00 a.m. to 11:00 a.m. Groot — The new waste hauler contract with Groot begins this Monday, November 1. If you still have Waste Management cans, please leave them out at the curb. If you have not received your Page 1 of 5 Groot cans yet, please call the Village Hall for assistance. If you are 65 and older, you are entitled to a 10% discount on your rates. If you have not signed up for the discount, the Village can assist with that as well. Halloween — The hours for Halloween are 3:00 p.m. to 7:00 p.m. this Sunday, October 31. The Halloween signs are in the October newsletter again and are available at the Village Hall if anyone is interested in placing one in the window. Congratulations to George Knickerbocker on his 50-year Anniversary working as Village Attorney for the Village of Elk Grove Village. A plaque was unveiled on the Wall of Recognition in the rotunda prior to tonight's Village Board Meeting. Mayor Johnson announced that effective March 31, 2022, Ray Rummel will be retiring as Village Manager. Ray has over 32 years of service with the Village with 15 of those years serving as Village Manager. Mayor Johnson asked for Village Board concurrence to nominate Matthew Roan to replace Ray Rummel as Village Manager effective April 1, 2022. Matthew Roan has been Deputy Village Manager for the past 15 years and has worked at the Village for over 21 years. Motion to nominate Matthew J. Roan as Village Manager effective April 1, 2022. Moved by Trustee Franke Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None ABSENT: None MOTION CARRIED Parade Awards — The theme for this year's Hometown Parade was My Favorite Things. Trustee Czamik presented a plaque for the following awards from this year's parade: 1. Most Creative — Elk Grove Public Library 2. Best Theme — Cub Scout Pack 190 3. Spirit Award — Elk Grove Italian Sister Cities Trustee Franke — No Report. Trustee Feichter — The Marine Corps Reserves "Toys For Tots" Program begins on November 1 and runs through December 6. The Community Character Coalition is sponsoring this program and working with the Marine Corps Reserves to collect toys for children that need assistance during the holiday season. Collection boxes are available at the Village Hall, Library, Park District Pavilion, District 59 Administrative Offices, Elk Grove Township Offices, and Enclave at 75 Turner. Please provide new and unwrapped toys for this collection drive. Congratulations to Dr. Brian Homann who was recently recognized by the American Dental Association as a winner of the 10 Under 10 Awards for coordinating the annual Free Dental Care Day for residents that are in need of dental care without insurance. Trustee Czarnik — No Report. Trustee Lissner — No Report. Trustee Prochno — Happy Belated Birthday Wishes to Trustee Czamik who celebrated her birthday recently. On Saturday, October 16, 1 was the Grand Marshal of the Children's Halloween Costume Parade at the last summer Farmers Market. The Winter Farmers Market will begin on Saturday, November 6, at Christus Victor Church and runs every 1st and 3`d Saturday of the month through May. On Monday, October 18, 1 met with Cub Scout Pack 495 representing Link and Stevenson Schools. The Arrow of Light Den was represented by three young ladies working to complete a badge. Boy Scouts of America is now Scouts of America. Trustee Schmidt — Now that the weather is changing, please remember to take out the snowbrushes and adjust your driving habits to prepare for weather conditions in the upcoming winter months. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 26, 2021 Accounts Payable Warrant in the amount of $446,628.78. Moved by Trustee Czarnik Seconded by Trustee Lissner Page 2 of 5 AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter NAYS: None ABSENT: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Elk Grove Park District to waive permit fees for the installation of a digital sign at Fox Run Golf Links, 333 Plum Grove Road, in the amount of $595. b. Authorization to award a professional services contract to Insight Direct of Dallas, TX to provide three years of support for VMware software in the amount of $29,432. c. Authorization to concur with prior authorization to award a professional services contract to Banner Collective, LLC of Chicago, IL to provide media campaign services in an amount not to exceed $38,000 from the Busse -Elmhurst TIF Fund. d. Authorization to increase a professional service contract with Colfax Corporation of Chicago, IL for Pre -Demolition Asbestos and Universal Waste Building Components Abatement at 1920 E. Higgins Road, in the amount of $39,500, for a total contract amount of $269,110 from the Higgins-Oakton TIF. e. Authorization to concur with prior authorization by the Village Board to waive the formal bidding procedures and award a professional service contract to the lowest responsive and responsible bidder, John Neri Construction Co, Inc. of Addison, IL for the emergency repair of the Oakton Street Water Main in the amount of $186,180 from the Water and Sewer Fund. f. Authorization to award funding for workforce and business development support for the following programs in a total amount not to exceed $217,000 from the Busse -Elmhurst TIF Fund: • Elk Grove High School Fabrication Lab and micro -internships; • Greater Chicago Advanced Manufacturing Partnership; • Next Level Northwest; and • ENCLAVE for Entrepreneurs. g. Authorization to hold the regular Village Board Meetings at 7:00 p.m. in 2022 on the second and fourth Tuesday of the month with the following exceptions: • March - add March 15, 2022 Budget Meeting for budget purposes at 6:00 p.m.; • June - hold one regular Village Board Meeting to convene on June 21, 2022 at 7:00 p.m.; • July - hold one regular Village Board Meeting to convene on July 19, 2022 at 5:00 p.m.; • August - hold one regular Village Board Meeting to convene on August 16, 2022 at 7:00 p.m.; • November - hold one regular Village Board Meeting to convene on November 15, 2022 at 7:00 p.m.; and • December - hold one regular Village Board Meeting to convene on December 13, 2022 at 7:00 p.m. h. Adopt Ordinance No. 3728 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (SENIOR CLERK -COMMUNITY DEVELOPMENT; PERMIT TECHNICIAN - COMMUNITY DEVELOPMENT; ACCOUNTANT -FINANCE DEPARTMENT AND SYSTEMS ANALYST -VILLAGE MANAGER'S OFFICE)." i. Adopt Ordinance No. 3729 entitled, "AN ORDINANCE AMENDING SECTION 7E-3-A OF THE ZONING ORDINANCE PERTAINING TO SPECIAL USES IN I-1 AND I-2 INDUSTRIAL DISTRICTS." j. Adopt Resolution No. 58-21 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1200 CHASE AVE." k. Adopt Ordinance No. 3730 entitled, "AN ORDINANCE AMENDING CHAPTER 2 OCCUPATION AND OTHER BUSINESS TAXES OF TITLE 3 BUSINESS AND LICENSE REGULATIONS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE WITH REGARD TO THE IMPOSITION OF A MUNICIPAL PUSH Page 3 of 5 TAX ON PLAYS OF VIDEO GAMING TERMINALS." Mayor asked if there were any questions from the board or the audience regarding the items on the Consent Agenda. Motion to approve Consent Agenda items a. through k. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Lissner, Prochno, Schmidt, Czarnik, Feichter Franke NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA — No items under Regular Agenda. 8. PLAN COMMISSION — Village Manager Rummel — No Report. 9. ZONING BOARD OF APPEALS — Village Manager Rummel — No Report. 10. YOUTH COMMITTEE — Trustee Franke — No Report. 11. BUSINESS LEADERS FORUMS — Trustee Lissner — The Masterclass at Enclave was Wednesday, October 20, featuring Fire Chief Rich Mikel as the keynote speaker. Chief Mikel discussed how firefighting took place in the past, present and future. EGTV recorded the presentation that will air on November 3 at 7:00 p.m. 12. CABLE TELEVISION COMMITTEE — Trustee Lissner — There will be a new G4 Channel No. 1413 to begin on November 16 that will focus on gaming and pop culture. 13. HEALTH & COMMUNITY SERVICES — Trustee Czarnik — The Red Cross has been in an emergency plea for donors. The next Elk Grove Village Blood Drive will be on Saturday, November 13, 8:00 a.m. to 1:00 p.m. in the lower level of the Charles J. Zettek Municipal Building. 14. INFORMATION COMMITTEE — Trustee Lissner — A Neighborhood Watch newsletter was issued by Officer Malek featuring Halloween safety tips and an article on how to prevent package theft. If you would like to sign up for the Neighborhood Watch newsletter, please call 847-357- 4151 or email crimepreventionkelk rog_veuorg. If you were unable to participate in the National Prescription Drug Take Back Day, you can drop off prescription drugs in the container at the Elk Grove Village Police Department any day of the week. 15. RECYCLING & WASTE COMMITTEE — Trustee Feichter — The Groot contract begins on November 1, please remember to put your garbage out on the same day as the previous service. 16. PARADE COMMITTEE — Trustee Czarnik — Our Hometown Parade took place on September 18 and can be viewed on EGTV channel 6. The next Parade Meeting will be on Monday, January 10, 2022 at 5:30 p.m. in Room E of the Charles J. Zettek Municipal Building. 17. PERSONNEL COMMITTEE — Trustee Franke — No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Czarnik — Construction has finished for the sidewalk and curb rehabilitation. Crews will begin restoration work by completing backfilling and sod placement. Contractors will begin milling the Higgins Road, Busse Road, and Oakton Street intersections daily after 6:00 p.m. Crews anticipate beginning the surface placement the week of November 8. Please avoid the area if possible as delays are expected. 20. AIRPORT UPDATE — Mayor Johnson — There is a meeting on Thursday to talk about the Fly Quiet Program. We are hoping to get this wrapped up by the first quarter of next year. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — The lineup for next summer should be announced at the November meeting. 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — The next event is the Tree Lighting Ceremony on November 26. 23. LIQUOR COMMISSION — Mayor Johnson — No Report. 24. REPORT FROM VILLAGE MANAGER — Ray Rummel — It has been a tremendous honor to serve as the Village Manager. I have been with this community for over 32 years with Chuck Zettek as the Mayor and Chuck Willis as the Village Manager who have both served as great mentors for me. The last 15 years I have been the Village Manager here in Elk Grove and it has been absolutely fabulous. With the announcement of March 31, 2022 as my retirement date, it is Page 4 of 5 not uncommon to allow a few months notice for a smooth transition and I believe it will be seamless. It has been an amazing public service career in an exceptional community and I am especially grateful to the many people who have worked tirelessly. It is a 24/7 operation to deliver our critical Village services to the residents and businesses. There are so many people within this community who work tirelessly, who have had tremendous vision, deep passion, and a true volunteer spirit, which is something you don't see very often. All of these people help to make Elk Grove Village a very special and uplifting community. I consider myself very lucky to be a part of such an amazing family and an amazing team. I have deep gratitude for the Mayor and Board of Trustees that appointed me and I am grateful for the trust and appreciation. It was a pleasure working with Steve Schmidt all those years as he was an incredible police chief. Thank you to Deputy Village Manager Matthew Roan and Assistant Village Manager Maggie Jablonski, you do a fabulous job each and every day and make my life so much easier. I'd like to remember former Village Managers from the past Chuck Willis and Gary Parrin, that were both fantastic mentors. Chuck is no longer with us but he was a 25 year Village Manager with Elk Grove and one of the longest serving Village Manager's in the State of Illinois. Gary Parrin, thank you as well for the years of mentoring that you provided to me. I have had tremendous support from my wife Colleen, my daughter Brigette and my son Ray. Matt will do a fabulous job as the fifth Village Manager of Elk Grove Village. Matt has positioned Elk Grove Village to be a leader and on the cutting edge of technology and redevelopment efforts. Elk Grove Village will be in wonderful hands with Matt as your next Village Manager. Thank you again as it has been my honor to work as Village Manager at the Village of Elk Grove and I am extremely grateful for the opportunity. 25. REPORT FROM VILLAGE CLERK — No Report. 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the Text Amendment to the Zoning Ordinance to amend the list of special uses in the I-1 and I-2 Industrial Districts to allow indoor dog parks & training facilities with ancillary services including boarding and retail sales of merchandise. b. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) c. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) d. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS — No Report. 28. PUBLIC COMMENT — 8:32 PM The Wreaths Across America will have the laying of the wreaths take place on Saturday, December 18. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:34 p.m. Moved by Trustee Feichter Second by Trustee Czarnik AYES: Trustees Prochno, Schmidt, Czarnik, Feichter, Franke, Lissner NAYS: None ABSENT: None MOTION CARRIED Mayor Craig B. Johnson By: Loretta M. Murphy, Village Clerk Page 5 of 5