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HomeMy WebLinkAboutAGENDA - 11/16/2021 - Village Board Agenda and AddendumAGENDA REGULAR VILLAGE BOARD MEETING NOVEMBER 16, 2021 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF OCTOBER 26, 2021 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: OCTOBER 31, 2021 $ 4,729,183.27 NOVEMBER 16, 2021 $ 1,453,238.21 6. CONSENT AGENDA a. Consideration to authorize payment of $2,000 in membership dues to the Illinois Municipal League for Fiscal Year 2021-2022. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. (In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose in the General Fund.) b. Consideration to renew a professional service contract to Clean Harbors Environmental Services, Inc. of Dolton, IL for staffing, transportation and safe disposal services for latex and oil -based paint at the Village's 2022 Paint and Motor Oil Collection event in an amount not to exceed $43,035 from the General Fund. (On May 11, 2021, the Village Board awarded a contract with Clean Harbors Environmental Services, Inc. for staffing, transportation, and safe disposal services for latex and oil -based paint at the Village's annual Paint and Motor Oil Collection event. (The contract provided for an option of four (4) additional renewals to provide services for Page 1 of 7 this annual event through 2025. (Clean Harbors Environmental Services, Inc. performed satisfactorily at the Village's 2021 Paint and Motor Oil Collection event. (There is no increase in rates from the previous year.(The total contract cost will depend upon the volume of materials and has been estimated based on previous collection events.(The Village's 2022 Paint and Motor Oil Collection event will take place on Saturday, May 7, 2022. (The Assistant Village Manager recommends approval.) c. Consideration to increase the construction contract with Builders Paving, LLC of Hillside, IL for the 2021 MFT Hot Mix Asphalt Resurfacing Contract in the amount of $62,704.42 for a total contract amount of $1,397,704.42. (The Village awarded a construction contract to Builders Paving, LLC of Hinsdale, IL on April 27, 2021, for the 2021 MFT Hot -Mix Asphalt Resurfacing Contract. (Village staff came across pavement conditions that required additional full -depth patching to ensure the street would get the full benefit from the resurfacing. (In addition, Village staff identified extra curb and sidewalk removal and replacement to eliminate existing drainage issues and hazards along streets included in this year's MFT resurfacing project. (The additional work increased the project costs by 4.7% over the original contract amount of $1,335,000, in the amount of $62,704.42. (The Director of Public Works recommends approval.) d. Consideration to award a professional service contract to Aquify - an Exelon Company of Chicago, IL, for continuous water main leak detection monitoring and analytic data services to early detect water leaks in our distribution system for the amount of $90,461 from the Water & Sewer Fund. (A proposal was solicited for a professional service contract to Aquify - an Exelon Company of Chicago, IL, for continuous water main leak detection monitoring and analytic data services to early detect water leaks in our distribution system. (This service will provide a turn -key monitoring and analytic service that will make data - driven decisions in order to find small water leaks in our system before they become larger and more costly. (The Director of Public Works recommends approval.) e. Consideration to award a purchase contract through the Illinois Department of Central Management Services to Compass Minerals America Inc., of Overland, KS for the delivery of up to 3,840 tons of bulk rock salt in the amount of $227,020.80. (The Village Board on May 11, 2021, approved a requisition through the Illinois Department of Central Management Services (CMS) Joint Purchasing Program to renew the prior year's contract with Cargill Incorporated and procure 3,200 tons of bulk rock salt with the option to increase or decreases the order by 20 percent, or 640 tons, if necessary. (On July 29, 2021, the Public Works Department was notified by Illinois CMS that they would not be executing any renewals for road salt for the 2021 /2022 winter cycle due to the contractor being unable to fill the order. CMS went out for new bids at the originally Page 2 of 7 requested quantities in the renewal request. (The Village recently received notification of the new bid prices for our requisition proposed by Compass Minerals America Inc., of Overland, KS at a unit price of $60.37 per ton for the 1,200 tons being delivered to 1635 Bieterfield Road and $58.37 per ton for the 2,000 tons being delivered to 450 E. Devon Avenue. (Adequate funds are available in the General Fund to purchase up to 3,840 tons of bulk rock salt through the CMS contract with Compass Minerals America Inc. (The Director of Public Works recommends approval.) f. Consideration to increase the Motor Fuel Tax budget by $350,024 to provide funding for Resolution 29-21, approved on May 25, 2021, which authorizes the Biesterfield Road/Wise Road Resurfacing project. (On May 25, 2021, the Village Board approved Resolution 29-21 (Item K on the 5/25/21 Board Agenda), authorizing the appropriation of Motor Fuel Tax funds from the REBUILD Illinois Bond allotment in the amount of $350,024 for the Biesterfield Road/Wise Road Resurfacing project. (In addition to the previously approved allotment in the amount of $350,024 for the Biesterfield Road/Wise Road Resurfacing project, an increase to the Motor Fuel budget in the amount of $350,024 is required. (The increase in the Motor Fuel Tax Fund budget is necessary to cover costs associated with the expense in the FY2022 Motor Fuel Tax Fund budget. (The Director of Public Works recommends approval.) g. Consideration to award a professional service contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate the 2022 Mid -Summer Classics Concert Series in an amount not to exceed $375,000, of which $50,000 will be reimbursed back to the Village by the Elk Grove Park District. (As in years past, the Elk Grove Park District will be co -sponsoring the event, "Unity Within The Community," and sharing in the overall contract expenses with the Village. As such, the Park District will be reimbursing the Village $50,000. (The concert series is funded by the 1% Hotel/Motel Tax, Video Gaming revenue, Tobacco License fees, a $50,000 donation by the Elk Grove Park District, and sponsorship donations. (The 12th annual Mid -Summer Classics Concert Series will be held during the month of July, with concerts taking place on Monday, July 4, Tuesday, July 12, Thursday, July 21, and Tuesday, July 26.) h. Consideration to concur with the 2021 combined Village and Library property tax levy determination in the amount of $34,115,620 less the proposed abatement of $6,355,995 for a net levy of $27,759,625. (After 14 years of holding the line on property taxes, the Village has included $2,000,000 as a source of funding for future infrastructure needs addressing a new roadway management program and drainage/sidewalk program as agreed upon during Spring 2021 meetings of the Committee of the Whole. (The impact on a $300,000 home is projected to be $67. (The Library request is up $85,982 or 1.41% from last year. Page 3 of 7 (The Director of Finance recommends approval.) i. Consideration to approve the first quarter financial report ending July 31, 2021. (As part of the new financial software system, staff has created quarterly financial reports comparing year to date numbers to the prior year. (The Director of Finance recommends approval.) j. Consideration to adopt Resolution No. 59-21 authorizing the Mayor to execute an Intergovernmental Agreement with the Illinois Department of Transportation and the Village of Elk Grove Village for State of Illinois maintained traffic signals on State of Illinois highways within the corporate limits of Elk Grove Village. (Attached is a copy of the Intergovernmental Agreement with the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village for State of Illinois (State) maintained traffic signals on State highways within the corporate limits of Elk Grove Village. (The existing Master Agreement between the Village of Elk Grove Village and the Illinois Department of Transportation will expire in 2021. (This agreement covers the maintenance responsibilities and cost share for all twenty-six (26) signalized intersections along State highways located within or near the Village of Elk Grove Village. (The Director of Public Works recommends approval.) k. Consideration to adopt Resolution No. 60-21 authorizing the Mayor to execute an Intergovernmental Agreement with Illinois State Highway Authority (Illinois Tollway) and the Village of Elk Grove Village for the installation of aesthetic improvements to the west side of the retaining wall facing Elmhurst Road as part of the work to be performed under the Illinois Tollway Contract I-18-4704, I-490 Advance Earthwork, Drainage and Retaining Wall Construction as part of the 490/Pratt/Elmhurst Interchange Project. (Attached is a copy of the Intergovernmental Agreement for the installation of aesthetic improvements to the west side of the retaining wall facing Elmhurst Road at Pratt Boulevard to be executed by and between the Illinois State Highway Authority (Illinois Tollway) and the Village of Elk Grove Village. (The Agreement provides funding for the installation of the special formliner and the construction engineering as part of the Illinois Tollway Contract I-18-4704, I-490 Advance Earthwork, Drainage and Retaining Wall Construction project. (The Director of Public Works recommends approval.) 1. Consideration to adopt Resolution No. 61-21 authorizing the Mayor and Village Clerk to execute an Intergovernmental Agreement between the Village of Elk Grove Village, Village of Mount Prospect, The City of Des Plaines, and the Elk Grove Rural Fire Protection District for the coordination, planning, funding and provision of Fire Protection and Emergency Medical Services to certain unincorporated areas in Cook County. (The Elk Grove Rural Fire Protection District provides services to unincorporated areas adjacent to Elk Grove Village, Mount Prospect and Des Plaines. Page 4 of 7 (The parties recognize the essential nature of the fire protection and emergency medical services provided by the District to the geographically disparate service areas. (The parties desire to enter into this Agreement in order to set forth their individual and mutual obligations regarding the coordination, funding, and provision of the Fire and EMS Services to the Service Areas. (The governing bodies of each of the Municipal Parties have determined that it is in the best interest of their respective constituents to enter into this Agreement.) in. Consideration to adopt Resolution No. 62-21 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 613 Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 850 Lee Street. (The Law Offices of Sarnoff and Baccash, on behalf of their client Midwest Central Real Estate (Applicant), is seeking a Cook County Class 6B property tax exemption for property located at 850 Lee Street. (The Applicant intends to buy the vacant 8,732 square foot building. (The Applicant intends to rehabilitate the building to use for its growing business called Financial Merchant Solutions Corporation. The company is currently located in Rosemont, Illinois. Financial Merchant Solutions is a wholesaler and distributor of IT hardware for the banking, restaurant, and data center markets. They also have a proprietary point of sale code that they sell to service and retail businesses. (The Applicant intends to spend approximately $170,000 on renovating the building. This includes: fagade, landscaping, and sign updates, repairing and improving the parking lot and driveway apron per Village code, demolishing the metal shed in the rear, removing asphalt on the east side and replacing it with grass, removing bushes in the parkway and replacing it with grass, and interior remodeling. (The eligibility requirements for 613 status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves a purchase for value with a vacancy greater than two years. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA a. Consideration to approve the installation of a temporary banner for Dollar Tree at 1000 Elk Grove Town Center. Page 5 of 7 (Section 713-5-8 of the Elk Grove Village Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District be reviewed and approved by the Mayor and Board of Trustees. (Dollar Tree submitted a temporary banner sign to advertise their grand opening. (The temporary sign will be displayed for a period not to exceed thirty (30) days. (The Director of Community Development recommends approval.) 8. PLAN COMMISSION - Village Manager Rummel a. PC Docket 21-7 - Consideration of petitions submitted by Prime Data Centers to rezone the properties from B-2 Business District (General) and B-3 Business District (Automotive) to I-1 Restricted Industrial District from the Village Zoning Ordinance. (1700 Oakton, 1600 Oakton, 1500 E. Higgins, and 1550 E. Higgins.) (PH 11-29-2021) b. Consideration of a petition submitted by 776 Oak Lawn Ave., LLC for a Special Use Permit to operate an automobile repair garage at 85 Kelly Street. (A Public Hearing date is yet to be established.) c. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be established.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 21-6 - Consideration of a petition submitted by Kyle and Laila Bashia seeking a fence variation as it pertains to permitted locations of fences in residential zoning districts for property located at 655 New Mexico Trail. (PH 12-15-2021) 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Lissner 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner a. Newsletter Redesign 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE Page 6 of 7 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS a. Elected Official Recognition and Staffing 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 ADDENDUM REGULAR VILLAGE BOARD MEETING NOVEMBER 16, 2021 7:00 PM 6. CONSENT AGENDA n. Consideration to adopt Resolution No. 63-21 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at Northwest Point encompassing tax pin numbers 08-21-202-023/024/084-0000. The new address will be 150 Northwest Point Blvd. (The Law Offices of Liston & Tsantilis, on behalf of their client Bridge Industrial Acquisition, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for properties with the tax pin numbers 08-21-202-023/024/084-0000. The properties are to be consolidated for development of a new 147,066 square foot industrial building with the address of 150 Northwest Point Blvd. (The Applicant intends to purchase the three sites for consolidation and development of a high -image modern speculative 147,066 square foot industrial building with fourteen exterior docks, two drive-in docks, one hundred and sixty four car parking stalls, and the building will be thirty-two feet in height. The total project costs will be approximately $15.3 million. The Applicant will market the property to industrial users. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves new construction. (Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and Pagel of 2 contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 2 of 2