HomeMy WebLinkAboutAGENDA - 12/14/2021 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
DECEMBER 14, 2021
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PRINCE OF PEACE UNITED METHODIST CHURCH, PASTOR ROBYN
TABB)
3. APPROVAL OF MINUTES OF NOVEMBER 16, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: NOVEMBER 30, 2021 $4,304,943.44
DECEMBER 14, 2021 $ 915,425.40
6. CONSENT AGENDA
a. Consideration to approve payment to the Suburban O'Hare Commission (SOC) for the
purpose of funding an analysis of the overnight Runway Rotation Program under
consideration by the ONCC in the amount of $96,000.
(The Board of Directors of the Suburban O'Hare Commission (SOC) has approved a
contract with JDA Aviation Consultants to provide analysis and support for SOC
communities related to the development of an overnight runway rotation program
underway by the O'Hare Noise Compatibility Commission (ONCC).
(This approval authorizes the Village to make up to four (4) quarterly payments of
$24,000 to SOC, which will fund the payment of the JDA contract during 2022.
(SOC's contract with JDA is effective until December 31, 2022, or until the ONCC and
CDA approve a Fly Quiet runway rotation program, whichever occurs first.
(If the contract between SOC and the JDA is terminated prior to the end of 2022, the
Village's payments will be pro -rated accordingly.
(These payments are inclusive of the Village's annual SOC dues.)
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b. Consideration to renew a professional service contract with Lauterbach & Amen, LLP of
Naperville, IL to perform the Village's annual audit in an amount not to exceed $36,700.
(This renewal extends the contract with Lauterbach & Amen, LLP to audit the financial
statements for the fiscal year ending April 30, 2022.
(This one year extension is being requested due to current staff demands and represents no
increase from the previous year.
(Lauterbach & Amen, LLP audits many municipalities with personnel specializing in
governmental accounting. They have demonstrated their commitment by providing a high
level of quality service with technically competent personnel.
(Their expertise is critical for the adoption of new accounting pronouncements issued by
the Governmental Accounting Standards Board (GASB).
(Adequate funds are included in the proposed FY 2022-23 budget.
(The Library will retain the same auditor as the Village under a separate contract.
(The Director of Finance recommends approval.)
c. Consideration to award a professional services contract to Cartegraph Systems, LLC of
Dubuque, IA for support and maintenance of the Cartegraph OMS (Operations
Management System) covering a three-year period for a total amount not to exceed
$183,280.70 split between the Public Work General and Water & Sewer Funds.
(The Village originally purchased the Cartegraph OMS (Operations Management System)
software suite from Cartegraph Systems in April 2020.
(The software support and maintenance costs during implementation through December
31, 2021 are defined in the agreement negotiated with Cartegraph Systems at the time of
our original purchase.
(This $183,280.70 contract will be paid out over a three-year period from January 1, 2022
through December 31, 2024, with an annual expenditure of approximately $61,094 per
year.
(Funds have been budgeted in the Public Works General Fund (50%) and Water & Sewer
Fund (50%).
(The Director of Public Works recommends approval.)
d. Consideration to award a professional service contract to Engineering Enterprises, Inc. of
Sugar Grove, IL for design and construction engineering services for the Well No. 9
rehabilitation in the amount of $84,932 from the Busse Elmhurst TIF Fund.
(A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for
design and construction engineering services to survey, develop contract plans,
specifications, utility coordination and permitting to rehabilitate Well No. 9.
(Well No 9 is currently out of service due to electrical and pump -related issues. The
rehabilitation process will reinstate the well and increase the amount of water available
from our backup wells in case of an emergency.
(The Director of Public Works recommends approval.)
e. Consideration to award a professional services contract with Mac Strategies Group, Inc. of
Chicago, IL to provide strategic consulting and advocacy services to the Village in
consulting with the State of Illinois and other governmental agencies for the 2022
calendar year in the amount of $36,000.
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(Mac Strategies has been retained by the Village to assist with legislative monitoring and
advocating on behalf of the Village in relation to legislation being considered by the State
of Illinois and other local agencies.
(In addition, Mac Strategies has helped identify and secure grant funding for critical
Village infrastructure projects.
(This contract will continue these services for calendar year 2022.)
f. Consideration to award a professional services contract to Cornerstone Government
Affairs, Inc. of Washington DC to provide strategic consulting and advocacy services to
the Village in consulting with the State of Illinois for the 2022 calendar year in the amount
of $120,000.
(Cornerstone has been retained by the Village to assist with legislative monitoring and
advocating on behalf of the Village in relation to legislation being considered by the State
of Illinois. In addition, they help identify and secure grant funding for critical Village
infrastructure projects.
(This contract will continue these services for calendar year 2022.
(Fidelity Consulting Group is also a subcontractor serving under Cornerstone at a rate of
$3,000 a month.
(The Village Attorney recommends approval.)
g. Consideration of the following:
• To award a professional services contract to HR Green of McHenry, IL for
engineering/bidding services, construction observation and project management
services related to the demolition and restoration of property located at 1700
Oakton Street in an amount not to exceed $52,945 from the Busse -Elmhurst TIF
Fund; and
• To award a professional services contract to HR Green of McHenry, IL for
engineering/bidding services, construction observation and project management
services related to the demolition and restoration of property located at 750 S.
Arlington Heights Road in an amount not to exceed $38,945 from the Capital
Projects Fund.
(HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding,
construction observation and project management services for the demolition and site
restoration for properties located 750 S. Arlington Heights Road and 1700 Oakton Street.
(HR Green, Inc. has successfully provided consulting services to the Village for the
construction management of the two new fire stations, two Public Works facilities, the
Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as
well as several other projects.
(Additionally, HR Green has provided similar services in relation to the demolition and
restoration of the former Elk Grove Hotel, Motel 6, Days Inn, 1550 E. Higgins, and 1932
E. Higgins sites.
(The Deputy Village Manager recommends approval.)
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h. Consideration of the following:
• To adopt Ordinance No. 3731 authorizing the Levy and Collection of Taxes for the
Corporate and Municipal purposes of the Village of Elk Grove Village for the
Fiscal Year beginning May 1, 2022 and ending April 30, 2023; and
• To adopt Ordinance No. 3732 abating a portion of the 2021 Property Taxes Levied
for certain taxable General Obligation Bonds, Series 2013, of the Village of Elk
Grove Village; and
• To adopt Ordinance No. 3733 abating a portion of the 2021 Property Taxes Levied
for certain taxable General Obligation Bonds, Series 2017, of the Village of Elk
Grove Village; and
• To adopt Ordinance No. 3734 abating a portion of the 2021 Property Taxes Levied
for certain taxable General Obligation Bonds, Series 2021, of the Village of Elk
Grove Village.
(The determination was included on the November consent agenda.
(The 2021 Tax Levy will be collected in FY 2022-23.
(The Director of Finance recommends approval.)
Consideration to adopt Ordinance No. 3735 authorizing the Village of Elk Grove Village
to accept the conveyance of certain property by Quit Claim Deed.
(The abandoned building on property located at 750 S. Arlington Heights Road has
presented as a detriment to the health, safety and welfare of the residents.
(The conveyance of this property would be in the best interest of the Village.
(This Ordinance authorizes the Village to accept the conveyance of property from John R.
Riggs as Trustee of the John R. Riggs Trust u/t/a Dated August 22, 1997.)
j. Consideration to adopt Resolution No. 64-21 authorizing the Mayor and Village Clerk to
execute an agreement between the Village of Elk Grove Village and Pace, the Suburban
Bus Division of the Regional Transportation Authority (Dial -a -Ride Program).
(This agreement provides for a cost -share between Pace and the Village of Elk Grove to
offer curb -to -curb paratransit Dial -A -Ride bus service to Elk Grove residents.
(The agreement includes the traditional Pace subsidy, wherein Pace will contribute 75%
of the net service costs, up to $164,612.
(The Village is responsible for the remainder of the net service costs, which in 2022 are
estimated to be $164,010.
(In addition to the traditional Pace contribution, in 2022 Pace will send the Village a one-
time payment of $25,725, representing 15% of the Village's estimated 2021 local share
costs. This one-time payment was made possible by federal Coronavirus Relief funding
(CARES Act).
(Aside from this additional payment, the terms of this year's Agreement have not been
significantly modified in comparison to previous years.)
k. Consideration to adopt Resolution No. 65-21 authorizing the Mayor and Village Clerk to
execute a renewal of the service agreement between the Village of Elk Grove Village and
Municipal GIS Partners of Des Plaines, IL for support services in connection with Elk
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Grove Village's Geographic Information Systems (GIS) in an amount not to exceed
$171,324 from the Business Leaders Fund.
(The renewal provides for a one-year extension of the service agreement with MGP that
will run from January 1, 2022 to December 31, 2022, and can be terminated at any time
with 90 days notice.
(In April of 2008, the Village Board entered into an agreement to join the GIS Consortium
(GISC), which is now a group of thirty-eight (38) local communities that work together to
develop a cost-effective solution for implementing Geographic Information Systems
(GIS) and related technologies.
(By collaborating, communities create GIS opportunities otherwise unavailable because of
complexity and cost. The mission of the Consortium is to create value by managing cost
and risk in a cooperative environment.
(The foundation of the Consortium is its innovative staffing approach. To address this
issue, the Consortium outsources staffing and shares these resources among its members.
(The GIS Consortium's contracted service provider is Municipal GIS Partners (MGP).
(Elk Grove Village is an 80% allocation member for support services. This provides for
an in-house GIS Specialist 4 days a week.
(In addition to the Analyst, Elk Grove Village shares the services and receives the benefits
of three other GIS staff members who are located off site.
(The Director of Public Works recommends approval.)
1. Consideration to adopt Resolution No. 66-21 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 613 Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 1355
Greenleaf Avenue.
(The Law Offices of Liston & Tsantilis, on behalf of their client 1355 Greenleaf KT LLC
(Applicant), is seeking a Cook County Class 6B property tax exemption for property
located at 1355 Greenleaf Avenue.
(The Applicant intends to purchase the existing building and lease it to their related entity,
Magnetic Inspection Laboratory. The forty-eight year old building is 40,031 square feet.
(Magnetic Inspection Laboratory began operations in 1942 and is a leader in precision
manufacturing for the aerospace and defense industries. They have been in Elk Grove
Village since 1988, where they employ over 260 people and have three locations.
(Magnetic Inspection Laboratories plans to invest over $12 million in the project
including property acquisition, facade updates, parking lot reconstruction with detention,
landscaping enhancements, interior buildout, and process line build -out. The new facility
will employ approximately 25 people.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves a
purchase for value with special circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
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(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent on the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
a. Consideration to approve a sign variation for Strawberry Hill Plaza located at the
northeast corner of Biesterfield Road and Meacham Road.
(Variations are necessary to permit a monument sign in excess of six (6) feet in height
with an overall sign area exceeding seventy-eight (78) square feet.
(Strawberry Hill Plaza's existing free standing sign located along Biesterfield Road was
struck by a vehicle and is being replaced.
(The Director of Community Development recommends approval.)
b. Consideration to adopt Ordinance No. 3736 to rezone the property located at 1600 Oakton
Street, Elk Grove Village from B-2 Business District to I-1 Industrial District and rezone
the property located at 1700 Oakton Street, Elk Grove Village from B-3 Business District
to I-1 Industrial District; and approve a Plat of Resubdivision identified as PRIME DATA
CENTERS CAMPUS EGV together with and subject to recommended conditions and
variations on properties located at 1500 E. Higgins Road, 1550 E. Higgins Road, 1600
Oakton Street and 1700 Oakton Street, Elk Grove Village.
(The Plan Commission held a Public Hearing on November 29, 2021 to consider the
petitions by Prime Data Centers to rezone two parcels to I-1, resubdivide four parcels into
one lot, and associated variations.
(The Village Board received a Finding of Fact from the Plan Commission recommending
approval of these petitions subject to certain conditions.
(The Village is the current owner of the subject properties.
(The petitions and plans presented to the Plan Commission for this project are in
accordance with the redevelopment agreement between the Village and Prime Data
Centers which was approved by the Village Board on September 14, 2021.)
8. PLAN COMMISSION - Village Manager Rummel
a. Consideration of a petition submitted by 776 Oak Lawn Ave., LLC for a Special Use
Permit to operate an automobile repair garage at 85 Kelly Street. (A Public Hearing date is
yet to be established.)
b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be
established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 21-6 - Consideration of a petition submitted by Kyle and Laila Bashia
seeking a fence variation as it pertains to permitted locations of fences in residential
zoning districts for property located at 655 New Mexico Trail. (PH 12-15-2021)
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10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Schmidt
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Prochno
14. INFORMATION COMMITTEE - Trustee Miller
a. Newsletter Redesign
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Mayor Johnson
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
20. AIRPORT UPDATE - Mayor Johnson
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing
Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board
Meeting)
b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway
Court TIF Redevelopment Project Area, in connection with the approval of the Midway
Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk
Grove Village, Cook County, Illinois, in connection with the Designation of the Midway
Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment
Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
27. NEW BUSINESS
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28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
DECEMBER 14, 2021
7:00 PM
6. CONSENT AGENDA
m. Consideration of the following:
To award a professional services contract to Arthur J. Gallagher for the
administration of the self -insured liability plan in the amount of $66,300;
To award a professional services contract to CCMSI for the administration of the
third party claims in the amount of $12,323; and
To approve the Liability Insurance Premiums submitted by Arthur J. Gallagher
Risk Management Services (AJG) at a premium level as determined for the
following coverage in the amount of $766,502:
General Liability, Auto Liability, Public Officials Liability, Law Enforcement
Liability, Property, Environmental, and Fiduciary Pension Fund Insurance.
(In September 2018, the Village joined the Suburban Liability Insurance Pool (SLIP)
along with Buffalo Grove, Highland Park, and Hoffman Estates.
(AJG solicited quotes and prepared a proposed insurance package for the policy period of
January 1 to December 31, 2022.
(AJG requested competitive bids to obtain optimal coverage at the lowest cost during this
hard insurance market.
(The Director of Finance recommends approval.)
n. Consideration to adopt Resolution No. 67-21 authorizing the Village of Elk Grove Village
to apply for funding assistance through the Rebuild Downtowns & Main Streets Capital
Grant Program administered by the Illinois Department of Commerce & Economic
Opportunity providing local assurance for the Biesterfield Road Corridor Improvement
project.
(The Village will be applying to the Illinois Department of Commerce & Economic
Opportunity for funding assistance through the Rebuild Downtowns & Main Streets
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Capital Grant program for the Biesterfield Road Corridor Improvement project.
(The project along Biesterfield Road between Martha Street and Arlington Heights Road
will consist of pavement, curb and sidewalk rehabilitation, ADA curb ramp
improvements, decorative crosswalks, installation of an 8' wide side path, street lighting
upgrade with a pedestrian lighting fixture, median irrigation and landscape restoration.
(The Director of Public Works recommends approval.)
o. Consideration to adopt Resolution No. 68-21 authorizing the Mayor and Village Clerk to
execute a real estate sales contract between the Village of Elk Grove Village and Chicago
Title Land Trust Company, an Illinois corporation, f/k/a Chicago Title and Trust
Company, as Trustee under Trust Agreement dated July 1, 1974, known as Trust Number
64465 (111 East Higgins Road).
(This property is being purchased with the intent of future redevelopment.
(There are no plans for redevelopment at this time.
(A copy of the Real Estate Contract will be available at the Village Board Meeting.)
p. Consideration to adopt Resolution No. 69-21 authorizing the Mayor and Village Clerk to
execute a real estate sales contract between the Village of Elk Grove Village and Chicago
Title Land Trust Company as Successor to American National Bank and Trust Company
of Chicago, as Trustee Under Trust Agreement dated September 24, 1962 known as Trust
No. 18011 (�-Q S. Arlington Heights Road)-
D3 s. AVII Iva -Ion hfel6 tit )eaicl
(This property is being purchased with the intent of future redevelopment.
(There are no plans for redevelopment at this time.
(A copy of the Real Estate Contract will be available at the Village Board Meeting.)
q. Consideration to approve the 2022 Boards, Committees and Commissions assignments for
the Board of Trustees of the Village of Elk Grove Village.
(With the retirement of Trustee Nancy Czarnik, new assignments were required to ensure
continuity on a variety of Boards, Committees and Commissions.
(The assignments will go into effect immediately upon approval.)
7. REGULAR AGENDA
c. Consideration to approve a temporary sign permit for CovTests at 954 Elk Grove Town
Center
(Section 713-5-8 of the Elk Grove Village Zoning Ordinance requires all applications for
sign permits in the B-5 Town Center Shopping District to be reviewed and approved by
the Mayor and Board of Trustees.
(CovTests submitted a temporary banner sign to advertise their opening.
(The temporary sign will be displayed until March 31, 2022.
(The Director of Community Development recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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