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HomeMy WebLinkAboutVILLAGE BOARD - 11/18/2014 - VILLAGE BOARD MINUTESMINUTES REGULAR VILLAGE BOARD MEETING November 18, 2014 1. CALL TO ORDER - 7:07 p.m. Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - Marianne Okubo, Shinnyo-En USA Temple 3. APPROVAL OF MINUTES OF October 28, 2014 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 28, 2014 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT - Mayor Johnson advised there will only be one Village Board meeting in November and December. Mayor Johnson attending the following events: October 30, 2014 - recorded a Channel 6 television special with Trustee Franke about the annual Tree Lighting Ceremony. November 1, 2014 - Coffee with the Mayor and Board - approximately twenty-six people attended. Several people were there with questions about the Crime -free Housing program. The program compliance rate is up to 57%. November 11, 2014 - Veteran's Day Ceremony at the VFW. November 13, 2014 - recorded a Channel 6 television special about beautification projects in the Village. November 13, 2014 - Mayor Johnson, Trustee Czarnik and Trustee Petri attended the Municipal Clerk's dinner hosted by Village Clerk Judy Keegan. November 14, 2014 - Mayor Johnson and several Trustees attended the CERT volunteer dinner. November 17, 2014 - Mayor Johnson and all of the Trustees attended the ribbon cutting for Rocco Vino's Restaurant. The Village generated a robo-call last week about the O'Hare Airport issue. People were asked to provide their name and contact information if they would like to be kept up to date and/or help out as the airport issue continues. The Village put out two newsletters and forty-seven people provided their contact information after receiving a newsletter. One robo-call generated one hundred seventeen people to provide their information. The robo-call is very efficient and cost effective. The Village will continue to generate robo-calls as needed. People can also call Village Hall or go to the Village website to provide their contact information. SOC Mayor's met last week and hopefully a team of experts will be hired in the next couple of weeks. A meeting with Congresswoman Duckworth and the FAA will hopefully take place in the early part of February to discuss short-term and long-term changes that can be made to preserve the quality of life near the airport. Mayor Johnson stated that despite negative comments made by Rose Andolino, soon to be retired Aviation Director, to Chicago Alderman, the Village is going to keep working on trying to ensure a better quality of life in the Village. Page 1 of 5 Mayor Johnson announced the Police Department recently conducted a tobacco sting and all Village establishments were compliant. Mayor Johnson stated a few years ago he recommended that the Village not allow any sale of tobacco in the Village. The Mayor noted that recently a town in Massachusetts became the first town in the country that banned the sale of tobacco in their town. The 17th Annual Tree Lighting Ceremony will take place on Friday, November 28, 2014 at 5:30 p.m. Retired Library Director, Lee Maternowski, is the special guest that will flip the switch with Mayor Johnson to turn on all the lights. The tree was donated by the Bergbreiter family. Mayor Johnson invited Elk Grove Park District Board President Tom Cooke to join him at the podium. A video presentation was shown announcing the lineup for the 8th Annual Unity Within the Community concert series. The following performances will be taking place in July 2015: July 4 - Kenny Rogers July 7 - Kansas July 14 - .38 Special July 21- Travis Tritt July 28 - Christopher Cross and Air Supply The July 4th concert will be held where RotaryFest is held each year. The concert is being held in conjunction with the Lions Club 4th of July fireworks. All other concerts will be held at the Town Center. All concerts are being held in partnership with the Elk Grove Park District. Park Board President Tom Cooke stated what a great event the concert series is and the Park District is very proud to be partnering with the Village. Mayor Johnson stated the Village portion of the funding for the concerts is from the hotel/motel tax, tobacco tax and gaming tax. Trustee Franke announced the Police Department will be hosting a Citizens Police Academy in 2015. The first class will begin on January 28, 2015. Classes are two hours long and will be held for eight consecutive weeks. Trustee Lissner. Trustee Czarnik, Trustee Feichter, Trustee Prochno, Village Clerk Judy Keegan and Assistant Village Manager Maggie Jablonski attended the Jewel grand re- opening on November 5, 2014. The remodeling was done very nicely and it is good to see another company reinvesting into the community. On November 12, 2014, Trustee Lissner, Trustee Petri, Trustee Prochno, Deputy Village Manager Matt Roan, Fire Chief Mikel and Josh Grodzin attended the building breaking ceremony at 2200 Arthur Street. An existing building is being torn down and a new state of the art facility is being built and should be ready sometime in 2015. The people doing the work complimented the professionalism of Village Staff, especially Deputy Village Manager Matt Roan, stating they were very pleased with the Village's involvement with the project. Trustee Petri and Village Manager Rummel went to the Village of Arlington Heights to welcome new Village Manager, Randy Recklaus, on November 12, 2014. Later that same day, Trustee Petri and Village Manager Rummel attended the SWANCC meeting and the Northwest Municipal Conference meeting. Kristi Lafleur, Executive Director of the Illinois Tollway Board attended the Northwest Municipal Conference meeting and spoke about things going on with the Illinois Tollway. It was confirmed that the Elgin O'Hare tollway will cost twenty cents per mile. It will be the most expensive tollway in the area. Trustee Czarnik wished everyone a wonderful Thanksgiving holiday. Trustee Feichter stated the Bicycle Task Force held its final meeting and a draft report is being compiled by the Task Force Chair, Maggie Jablonski. The draft will be reviewed by the Friends of Cycling and then it will be brought to the Village Board for review. Trustee Feichter is the Vice -Chair of the Meet Chicago Northwest Convention and Visitor's Bureau Executive Committee. Trustee Feichter attended a meeting of the Committee last Page 2 of 5 week and the main topic of conversation was about trying to get Hoffman Estates to rejoin the organization, however all efforts made have not worked and Hoffman Estates will not be rejoining. Trustee Prochno. Mayor Johnson, Village Manager Rummel, Trustee Feichter, Trustee Franke and Trustee Lissner attended the GOA Anniversary Ball at the Metropolis on November 7, 2014. On Saturday, November 8, 2014, Trustee Prochno and Trustee Czarnik attended the annual Kenneth Young Center Fashion Show. Elk Grove High School participated in celebrating Veteran's Day by hosting a breakfast to honor approximately forty Veterans from the community. On Friday, November 21, 2014, the Elk Grove Sister Cities exchange students from Termini Imerese will be arriving. Nine students and two chaperones will be staying for ten days. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 31, 2014 Accounts Payable Warrant in the amount of $186,740.42. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the November 18, 2014 Accounts Payable Warrant in the amount of $2,371,474.74. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of $40 to install a sanitary sewer cleanout at the Al Hattendorf Center, 225 Elk Grove Boulevard. b. Authorization of a request from School District 214 to waive permit fees in the amount of $16,155 for the construction of a synthetic turf athletic field at Elk Grove High School, 500 W. Elk Grove Boulevard. c. Authorization of a request from the Kenneth Young Center for a one-time Community Outreach Sponsorship in the amount of $7,500. d. Authorization of a request to award a professional service contract to St. Aubin Nursery of Kirkland, IL for parkway tree planting as part of the Emerald Ash Borer Program in the amount of $78,000 from the Recycling Fund. e. Authorization of a request to award a professional service contract to U.S. Digital Designs of Tempe, AZ for the removal and replacement of the dispatch alerting systems at Fire Stations 8, 9, and 10 in the amount of $50,672 from the Capital Projects Fund and $39,000 from the Foreign Fire Fund for a total amount of $89,672. f. Authorization to award a professional services contract to Plante Moran of Southfield, MI for consulting services in the implementation of the Tyler Enterprise Resource Planning (ERP) system in an amount not to exceed $146,640 split between the Capital Replacement Fund and Water/Sewer Fund. g. Authorization to award a professional services contract with Civiltech Engineering of Itasca, IL for design engineering on various drainage improvements throughout the Business Park in the amount of $863,492 from the 2013 GO Bond Series Account from the Water/Sewer Fund. h. Authorization to award a purchase contract to Tyler Technologies of Yarmouth, ME for Page 3 of 5 the service installation and software purchase of the Munis ERP (Enterprise Resource Planning) in the amount not to exceed $935,000 from the Capital Replacement Fund and Water/Sewer Fund. i. Authorization to award a professional service contract to the lowest responsive and responsible bidder Insituform, Inc. of Orland Park, IL for Residential CIPP (Cured In Place Pipe) Sanitary Sewer Rehabilitation in the amount of $3,087,373.30 from the Water/Sewer Fund. j. Authorization of the following: Reverse the transfer of funds in the amount of $750,000 from the Motor Fuel Tax Fund back into the General Fund as previously authorized by the Village Board through the Fiscal Year 2015 budget process; Transfer funds in the amount of $750,000 from the General Fund to the Capital Projects Fund; and Increase the Fiscal Year 2015 Capital Projects Fund in the amount of $750,000. k. Authorization to concur with the 2014 combined Village and Library property tax levy determination of $23,759,972 minus the proposed abatement of $2,454,720 for a net levy of $21,305,702. Adopt Resolution No. 49-14 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2200 Arthur Avenue. Adopi Resolution No. 50-14 authorizing the Mayor to execute a Letter of Receipt stipulating t e Fri i greement for an application seeking a Cook County Class 6B Property Tax Exemption status pursua ook County Real Prope�75 ssification Ordinance as amended February 15, 2006 for certain rea e Pratt Boulevard. (REMOVED FROM AGENDA) SO-14 n. Adopt Resolution No. 4 amending Resolution 61-96, Resolution 6-09 and Resolution 60-09 and authorizing the Mayor and Village Clerk to execute a Third Amendment to the Ground Lease Agreement between the Village of Elk Grove Village and TV6-W LLC at property located at 1060 Oakton. Motion to approve Consent Agenda items "a. through n." Moved by Trustee Czarnik Seconded by Trustee Lissner Mayor Johnson asked if any of the Trustees or staff wished to address or comment about any items on the Consent Agenda. Village Manager Rummel stated that the Petitioner for item m. would like to withdraw their request. Item m. should be removed from the Consent Agenda. Motion amended to approve Consent Agenda items "a. through n. with item m. removed." Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA - There were no items on the Regular Agenda 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - The Committee met on November 17, 2014 to discuss the 2015 Street Program. 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner - No Report 10. PERSONNEL COMMITTEE - Trustee Franke - No Report 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter - Unwanted Christmas lights can be recycled at Village Hall. The Village leaf collection program is almost over for the year. Dumpsters will be available at the Public Works facilities for residents to dispose of Page 4 of 5 leaves after the collection program is finished. 12. INFORMATION COMMITTEE - Trustee Prochno - No Report 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri A meeting was held on November 6, 2014. Updates were received from Public Works and the future of the Commission was discussed. Trustee Lissner commented that the ICRC was formed in 1996. 15. YOUTH COMMITTEE - Trustee Franke - Splash party events for 2015 will be held on July 10, 2015 and August 14, 2015. Scholarship information is being gathered and will be posted on the website after the first of the year. 16. PARADE COMMITTEE - Trustee Czarnik - The Committee is planning the 2015 annual Hometown Parade. Themes are being discussed and details will be announced soon. The next meeting of the Committee is Monday, December 1, 2014 at 5:30 p.m. in Room E. 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik - "The Caring Place" is the official name of the Community Respite Program. The program is offered on Mondays, Wednesdays and Fridays at Christus Victor Lutheran Church. A successful fundraiser was held for the Respite Program on November 12, 2014 at Rocco Vino's. F.O.P. 35 will be selling raffle tickets and some of the profit from the raffle will also be donated to the Respite Program. Acknowledge a good deed and nominate someone for the Community Spirit award. Forms are available at Village Hall, the Library, Pavilion and on the Village website. 18. LIQUOR COMMISSION - Mayor Johnson - No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The Tree Lighting Ceremony will take place on Friday, November 28, 2014 at 5:30 p.m. 20. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The 2015 Concert Series was discussed under the Mayor's Report. 21. AIRPORT UPDATE - Airport issues were discussed under the Mayor's Report. 22. PLAN COMMISSION - Village Manager Rummel - No Report. 23. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report. 24. REPORT FROM VILLAGE MANAGER - Village Manager Rummel wished everyone a very warm Thanksgiving weekend. 25. REPORT FROM VILLAGE CLERK - No Report. 26. UNFINISHED BUSINESS - No Unfinished Business 27. NEW BUSINESS - No New Business Mayor Johnson asked if any of the Trustees had any comments. Trustee Lissner complimented Village Clerk Keegan on the accuracy of the Minutes of the Village Board meetings. Mayor Johnson recognized Girl Scout Troop 40461 from Stevenson School in the audience. They were in attendance to earn their "Inside Government" badge. 28. PUBLIC COMMENT - 7:56 p.m. - There was no public comment. Mayor Johnson wished everyone a very Happy Holiday Season. 29. ADJOURNMENT - Motion to adjourn the meeting at 7:57 p.m. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Mayor Craig B. Johnson Judith M. Keegan, Village Clerk Page 5 of 5