HomeMy WebLinkAboutAGENDA - 01/11/2022 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
JANUARY 11, 2022
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF DECEMBER 14, 2021
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: DECEMBER 31, 2021 $10,858,319.38
JANUARY 11, 2022 $ 1,091,378.43
6. CONSENT AGENDA
a. Consideration to concur with prior authorization of a request from Elk Grove Park District
to install a temporary sign at Fox Run Golf Links, 333 Plum Grove Road.
(Elk Grove Park District submitted a temporary sign request to promote the grand opening
of their new Fox Run Golf Links clubhouse.
(The temporary sign will be displayed beginning December 17, 2021 for a period not to
exceed ninety (90) days.
(The Director of Community Development recommends approval.)
b. Consideration of a request from Living Hope Church, to waive permit fees for a
temporary banner at 777 Meacham Road in the amount of $25.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from the Elk Grove Park District to waive permit fees for
crackfilling, sealcoating, and striping the parking lot at Fox Run Golf Links, 333 Plum
Grove Road, in the amount of $404.
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(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration to award a professional services contract to Storino Ramello & Durkin of
Rosemont, IL to provide strategic consulting and advocacy services to the Village in
consulting with Cook County and other local agencies for the 2022 calendar year in the
amount of $48,000.
(As part of the contract with Storino Ramello & Durkin, they have engaged Michael
Alvarez as a sub -consultant to be retained by the Village to assist with legislative
monitoring and advocating on behalf of the Village in relation to legislation being
considered by Cook County and other local agencies.
(In addition, they have helped identify and secure grant funding for critical Village
infrastructure projects.
(The Village Attorney recommends approval.)
e. Consideration to increase a construction contract with John Neri Construction Co. Inc. of
Addison, IL for the emergency repair of the Oakton Street Water Main in the amount
of $29,310 for a total contract amount of $215,490.
(The Village awarded a construction contract to John Neri Construction Co. Inc. on
October 26, 2021, for the emergency repair of the Oakton Street Water Main for the
amount of $186,180.
(During the construction of the project, multiple unknown utilities were discovered
requiring the length and depth of all 11 boring pits to increase in size.
(The increased size of each boring pit required additional restoration of parkways,
sidewalks, and driveway aprons.
(The project costs increased by $29,310 to address additional restoration costs.
(The Director of Public Works has recommended approval.)
f. Consideration to increase an existing professional service contract with Trine
Construction of St. Charles, IL for the Water Main Extension - IL Route 72 (E. Higgins
Road) project in the amount of $44,122.60 for a total contract not to exceed $793,784.30
from the Busse -Elmhurst Redevelopment Fund.
(The Village awarded a construction contract to Trine Construction of St. Charles, IL on
August 17, 2021 for the Water Main Extension — IL Route 72 (E. Higgins Road) project
from Oakton Street to Brummel Avenue.
(After the award of the project, it was discovered that the proposed 6" water main services
were undersized and needed to be increased to 8" water main services to accommodate
fire hydrants and future development in this area.
(In addition, unknown utilities were uncovered which required the service lines to be
installed three (3) feet deeper than originally anticipated.
(The increased depth resulted in additional restoration of parking lots and landscape beds.
(These additional costs increased the project by 5.9% over the original contract amount of
$749,661.70 to the amount of $793,784.30.
(Adequate funds are available in the Busse -Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
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g. Consideration to increase the professional engineering service contract with Baxter &
Woodman Natural Resources, LLC of Crystal Lake, IL in the amount of $135,000 for a
total contract not to exceed $735,000 from the Water & Sewer Fund.
(On April 27, 2021, a professional design -build service contract was awarded to Baxter &
Woodman Natural Resources, LLC of Crystal Lake, IL for the inspection, design,
construction engineering and construction of the Village's Rear Yard Drainage Program,
for the extent of the 2022 Fiscal Year.
(Village staff approved the addition of two sites to the FY22 program.
(During the construction of these sites it was discovered that the drainage problem
extended further than originally anticipated.
(Staff authorized additional work in the best interest of the Village to extend the project
limits to ensure the entire drainage issue along these blocks was completely resolved.
(This additional work, along with balancing pay items, came to $95,000.
(In addition to the extra work, staff is requesting $40,000 to secure materials to begin next
year's program.
(Sufficient funds are available from the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
h. Consideration of the following:
• To concur with prior authorization and award a purchase contract through the
Houston -Galveston Area Council Cooperative Purchasing Program to MacQueen
Equipment LLC of Aurora, IL for the purchase of a Pierce Enforcer Engine in an
amount not to exceed $778,000 from the Capital Replacement Fund; and
• To increase the FY22 Capital Replacement Fund in the amount of $778,000.
(The Fire Department and Fleet Services have reviewed vehicle needs and priorities to
best accommodate the emergency responses that will be run out of the new Fire Station 8
on Fargo Avenue.
(Most of the Fire Department's current suppression fleet is comprised of Pierce vehicles.
Both Fire Department personnel and Fleet Services personnel benefit from the familiarity
with Pierce vehicles and standard equipment.
(MacQueen Equipment LLC offers Fire Departments the ability to select units that are
currently in production, or currently being planned for production.
(The Fire Department is able to secure excellent contract pricing through the Houston -
Galveston Area Council Cooperative Purchasing Program, of which the Village is a
member.
(Issuing a contract prior to February 1, 2022 will avoid a scheduled 9% price increase.
(An increase to the Capital Replacement Fund is required for this expenditure.
(The Fire Chief recommends approval.)
i. Consideration to increase the Fiscal Year 2022 Capital Projects Fund in the amount of
$12,700,000.
(Increases in the FY2022 Capital Projects Fund are necessary to cover costs associated
with land acquisition intended for future redevelopment.)
j. Consideration of the following:
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• to award a construction contract to the lowest responsive and responsible bidder,
CB&I Tank Solutions of Plainfield, IL for the construction of a new elevated water
storage tank at 1601 Oakton Street in the amount of $7,128,000 from the Busse -
Elmhurst Redevelopment Fund; and
• to increase the Busse -Elmhurst Redevelopment Fund budget by $4,500,000.
(On Tuesday, November 16, 2021, the Village opened sealed bids for the construction of a
new elevated water storage tank at 1601 Oakton Street.
(A total of five (5) contractors obtained contract documents, with one (1) submitting a bid.
(The lowest responsive and responsible bid was received from CB&I Tank Solutions of
Plainfield, IL.
(The project requires an increase of $4,500,000 to the Busse -Elmhurst Redevelopment
Fund budget to cover the increased engineering and the construction costs associated with
this project along with engineering costs for the decommissioning of the old water tank.
(The Director of Public Works recommends approval.)
k. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for a Special Use Permit to operate a religious institution at 1021-1041
Bonaventure Drive.
(Syed Shah and the Ali Yun Wali Allah Shia Islamic Center have petitioned the Village
for a Special Use Permit for the property located at 1021-1041 Bonaventure Drive. The
Petitioner intends to use the property for religious gatherings.
(The date for a Public Hearing has not been established.)
1. Consideration to adopt Ordinance No. 3737 amending Section 4-7-4 of the Elk Grove
Village Code to prohibit smoking in open air dining areas.
(The number of open dining areas has increased significantly and seating has become
more congested, resulting in the smoking having a deleterious effect on the health of
individuals in the proximity of the smoking.
(This ordinance prohibits smoking in open air dining areas.)
m. Consideration to adopt Ordinance No. 3738 amending the Position Classification and
Salary Plan of the Village of Elk Grove Village (Systems Analyst -Village Manager's
Office and Systems Admin/Desktop Engineer -Village Manager's Office.)
(This ordinance amends the Position Classification and Salary Plan deleting one (1)
Systems Analyst and adding one (1) Systems Admin/Desktop Engineer to the Village
Manager's Office.)
n. Consideration to adopt Resolution No. 1-22 authorizing Release/Retention of Executive
Session minutes of the Village of Elk Grove Village from January 2020 through June
2020.
(As required by the Illinois Open Meetings Act, the Village has kept written minutes of all
Executive Sessions.
(This Resolution allows the release of minutes from January 2020 through June 2020.
(The Village Clerk recommends approval.)
o. Consideration to adopt Resolution No. 2-22 amending Resolution No. 61-96, 6-09, 60-09,
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16-11, 5-12, 4-14, 50-14 and 53-19, and 67-20 and authorizing the Mayor and Village
Clerk to execute a Sixth Amendment to the Ground Lease Agreement and Memorandum
of Ground Lease Agreement between the Village of Elk Grove Village and TV6 Holdings,
LLC.
(This amendment provides for TV6 to sublease a portion of the leased premises at 813
Willow Lane to T-Mobile.
(This tower was recently relocated from the former Oakton Fire Station to its current
location adjacent to Udall Park in order to facilitate the development of the Elk Grove
Technology Park.
(At the old site, the Village had direct leases with both TV6 and Sprint.
(Due to the recent merger of T-Mobile and Sprint, as well as the structure of existing lease
provisions, it is necessary to allow T-Mobile to sublease space on the ground and the
monopole from TV6.
(The amendment provides for a monthly subtenant rent of $925, with a 4% annual
escalator.
(All other terms and conditions of the Ground Lease remain intact.
(The Village Attorney recommends approval.)
p. Consideration to adopt Resolution No. 3-22 authorizing an eligibility study for certain
property to determine eligibility of the property for tax increment financing.
(Arlington/Higgins)
(The Village is exploring the creation of a tax increment financing district for the purpose
of implementing portions of certain property to determine if it qualifies as a
redevelopment project area as defined in the Act.
(A tax increment financing district would assist in creating an attractive environment that
encourages new development and increases the tax base of the study area.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. Consideration of a petition submitted by 776 Oak Lawn Ave., LLC for a Special Use
Permit to operate an automobile repair garage at 85 Kelly Street. (A Public Hearing date is
yet to be established.)
b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be
established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 21-6 - Consideration of a petition submitted by Kyle and Laila Bashia
seeking a fence variation as it pertains to permitted locations of fences in residential
zoning districts for property located at 655 New Mexico Trail. (PH 12-15-2021)
10. RECYCLING & WASTE COMMITTEE - Trustee Feichter
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Proncho
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12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Lissner
14. YOUTH COMMITTEE - Trustee Franke
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Franke
19. AIRPORT UPDATE -Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing
Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board
Meeting)
b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway
Court TIF Redevelopment Project Area, in connection with the approval of the Midway
Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk
Grove Village, Cook County, Illinois, in connection with the Designation of the Midway
Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment
Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
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In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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