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HomeMy WebLinkAboutCAPITAL IMPROVEMENTS - 01/24/2022 - Meeting MinutesCAPITAL IMPROVEMENT COMMITTEE MEETING MINUTES James P. Petri Public Works Facility January 24, 2022 10:00 AM Present: Trustee Schmidt, Chairperson Trustee Lissner Trustee Miller Staff: Ray Rummel, Village Manager Matt Roan, Deputy Village Manager Maggie Jablonski, Assistant Village Manager Christine Tromp, Director of Finance Colby Basham, Director of Public Works Brian Lovering, P.E., Chief Engineer Cliff Ganek, P.E., Senior Engineer Chairperson Trustee Schmidt called the meeting to order at 10:01 AM. Staff presented an overview of the Village's new Roadway Maintenance Program to the Committee. This program was previously presented and approved by the Village Board in April 2021. The program is designed to improve the surface and structural integrity of the Village's streets while prolonging the life cycles between improvements. The roadways were tested in 2019 providing condition scores based on two items: surface condition and structural integrity. These scores are used to determine both the treatment type and in which year's program the improvement will be performed. The location of the streets is also taken into account to minimize disruption to the residents in multiple years. Trustee Schmidt asked if the streets scoring lowest will be improved first. Staff answered, generally, yes, however additional factors such as location and cost will also be included when determining when streets will be improved as part of a long-term strategic plan. Staff also discussed the reclamite application, which is applied to streets one year after the resurfacing improvements occur to help prolong the life of the street. To further improve the life of the street, crack sealing will occur between four and seven years following a roadway resurfacing improvement. Staff went in detail about the crack sealing process and the plan to perform crack sealing in the Business Park. Graphics were shown to the Committee to show how these treatments extend the life of the Village's streets. Trustee Schmidt asked staff to explain what reclamite treatment is and how it benefits the roadway. Trustee Miller asked a follow up question regarding the cost to perform the reclamite treatment. Staff explained that reclamite is an oil -based product that is sprayed on the roadway surface (emulsion) that helps replace the oil lost after the first year. This application has had a good track record of success to prolong the life of asphalt roadways. Trustee Schmidt asked how often the streets in the village will be tested. Staff replied that the streets will be re -tested every 5 years. Staff then presented the proposed 2022 Roadway Maintenance Program to the Committee. The Committee reviewed the proposed 2022 Street Maintenance Program, which includes the resurfacing of 8.5 miles of streets and the rehabilitation of curb, sidewalk and ADA compliant curb ramps. The proposed 2022 MFT program (5.6 miles) has an estimated construction cost of $2,445,092. The proposed 2022 Business Park program (2.9 Miles), which has an estimated construction cost of $1,449,979 ,will be funded utilizing funds from the Business Leaders Forum and the Busse/ Elmhurst TIF accounts. In addition to the 2022 MFT program, Arlington Heights Road from Newport Avenue to Brantwood Avenue is proposed to be rehabilitated with a letting later this winter. This project will provide vital infrastructure improvements to a 1.1 mile stretch of roadway from Newport Avenue to Brantwood Avenue, as well as provide a new bi-directional turn lane. This new lane will create safer traffic turning movements throughout the corridor. In addition, the project will include pavement rehabilitation and curb removal and replacement, replacement and widening of the existing sidewalk from 4-feet to 6-feet on both sides of Arlington Heights Road, ADA ramp and pedestrian signal improvements, median landscape and retaining wall enhancements. Cook County is providing $5.05 million in funding, which will cover approximately 80% of the total project cost. The proposed Arlington Heights Road Rehabilitation project will be completed utilizing funds from Capital Project Fund. Trustee Miller referred to the 2022 Roadway Maintenance Program and questioned Arlington Heights Road as being a Cook County roadway. Staff confirmed that Arlington Heights Road is maintained by Cook County but the Village is the lead on the project. The County will reimburse the Village $5 million of the $6 million project. The Village is responsible for the costs associated with installing wider sidewalks, landscaping, other decorative amenities and construction engmeenng. A discussion between the Committee and staff continued in reference to the Arlington Heights Road project including roadway lighting north of the Jewel shopping center to Cosman Road. The Committee asked staff to look into the possibility of adding additional lighting in this area. Staff advised that they will look into it, but given the lack of existing right-of-way and utilities along the corridor, additional preliminary engineering will be required and therefore, it will not be included in the current roadway project in 2022. The Committee plans to discuss roadway lighting at the next Village Board meeting. Staff is also proposing Biesterfield Road Improvements from the Village limits to Meacham Road which includes roadway resurfacing, full -depth patching, selective curb and sidewalk improvements, and pedestrian signal and crossing upgrades. The Village has received Surface Transportation Program — Local (STP-L) funding to cover 75% of the construction and construction engineering costs. The reaming 25% will be funded locally utilizing the Rebuild Illinois funds. This project will be let for construction in June with construction in late -Summer and into the fall. Staff is also proposing the continuation of the pavement rejuvenation program in the amount of $225,000 which will include all 6.8 miles of streets resurfaced in 2021. This program will utilize funds from the General Fund and Business Leader Forum accounts. Trustee Miller asked Staff if the funds from the Busse/Elmhurst TIF District are being utilized in the Business Park streets. Staff confirmed that the TIF funds cover any roadway that falls within the TIF districts. A discussion occurred between the Committee and Staff regarding the winter salting operations and the use of beet juice in the mixture. Staff explained the process and the benefits of the beet juice which limits the amount of salt required during snow events with better results. Trustee Miller asked if the Roadway Maintenance Program's costs were estimated based on last year's project costs. Staff said yes but if bids come in over budget, staff will allocate additional funds from either another existing program or another program/project that is projected to be under budget. The Committee approved the proposed 2022 Street Maintenance Program, as presented by staff. Chairperson Trustee Schmidt adjourned the meeting at 11:24 AM. 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All Rights Reserved. 2022 ROADWAY MAINTENANCE PROGRAM RESIDENTIAL STREET RESURFACING (MFT & CAPITAL PROJECT FUND) Street Begin End Surface Rank Lenfgth FY22 CHESTER LANE ROBIN DRIVE HELEN LANE 60 741 $ 61,681 CLEARMONT DRIVE RIDGE AVENUE TONNE ROAD 73 2,390 $ 198,944 COTTONWOOD DRIVE REDWOOD AVENUE FLEETWOOD LANE 67 751 $ 62,513 CREST AVENUE WILDWOOD ROAD LANDMEIER ROAD 56 2,570 $ 213,927 DAVID LANE BIESTERFIELD ROAD TIMBER DRIVE 68 1,211 $ 100,804 DEEPWOOD COURT OLD MILL LANE NORTH END 72 589 $ 49,028 DIANE LANE SOUTHEAST END NORTHWEST END 51 1,415 $ 117,785 FLEETWOOD LANE REDWOOD AVENUE LANDMEIER ROAD 63 1,357 $ 112,957 HELEN LANE DIANE LANE ROHLWING ROAD 62 499 $ 41,537 HOME AVENUE NERGE ROAD NORTH END 41 1,050 $ 87,402 LINCOLN STREET MARTHA STREET VILLAGE LIMITS 85 614 $ 51,109 LITTLE FALLS COURT TALBOTS LANE WEST END 71 621 $ 51,692 MARTHA STREET BIESTERFIELD ROAD LINCOLN STREET 61 737 $ 61,348 MAYFAIR COURT PARK BOULEVARD PARK BOULEVARD 65 721 $ 60,016 OLD CREEK COURT TALBOTS LANE SOUTH END 62 271 $ 22,558 OLD MILL LANE PARK BOULEVARD TALBOTS LANE 59 1,599 $ 133,101 PARK BOULEVARD DEVON AVENUE NORTH END 58 2,236 $ 186,125 REDWOOD AVENUE FLEETWOOD LANE EAST END 59 1,776 $ 147,834 ROBIN DRIVE DEBRA LANE EAST END 56 1,028 $ 85,571 ROCKWOOD DRIVE SHADYWOOD LANE REDWOOD AVENUE 65 502 $ 41,786 SAVOY COURT PARK BOULEVARD PARK BOULEVARD 67 641 $ 53,357 SPRING CREEK COURT NORTH END TALBOTS LANE 72 687 $ 57,186 STONEBROOK COURT OLD MILL LANE SOUTHEAST END 76 359 $ 29,883 TALBOTS LANE PARK BOULEVARD PARK BOULEVARD 69 1,952 $ 162,484 TIMBER DRIVE DAVID LANE ROHLWING ROAD 51 504 $ 41,953 WALNUT LANE WEST END RIDGE AVENUE 51 1,300 $ 108,212 WILMA LANE TIMBER DRIVE DAVID LANE 57 1,253 $ 104,300 RESIDENTIAL PROGRAM ESTIMATE (5.6 Miles) $ 2,445,092 BUSINESS PARK STREET RESURFACING (BLF) Street Begin End Surface Rank Length FY22 BRUMMEL AVENUE BUSSE ROAD LIVELY BOULEVARD 61 2,530 $ 237,010 CARMEN DRIVE COYLE LANE OLD HIGGINS ROAD 69 1,647 $ 154,291 CRISS CIRCLE BOND STREET LEE STREET 57 986 $ 92,368 COYLE LANE ELMHURST ROAD CARMEN DRIVE 67 943 $ 88,340 GREENLEAF AVENUE NICHOLAS BOULEVARD 1000' EAST OF BUSSE ROAD 57 1,769 $ 165,720 GREENLEAF AVENUE ELMHURST ROAD NICHOLAS BOULEVARD 60 2,507 $ 234,856 GREENLEAF AVENUE CARMEN DRIVE ELMHURST ROAD 60 969 $ 90,776 LEE STREET CRISS CIRCLE KING STREET 59 2,182 $ 204,410 SCOTT STREET LEE STREET E. HIGGINS ROAD 63 1,945 $ 182,208 BUSINESS PARK PROGRAM ESTIMATE (2.9 Miles) $ 1,449,979 Arlington Heights Road (Newport Avenue to Brantwood Avenue) Rehabilitation (1.2 Miles) $ 5,941,156 Project to be reimbursed by Cook County Department of Transportation Highway Department. Village share of project is $886,405. Biesterfield Road (Village Limits to Meacham) Resurfacing (0.5 Miles) $ 877,865 Project will utilize REBUILD Illinois Funds TOTAL ROADWAY IMPROVEMENTS (10.2 Miles) $ 10,714,092 1/18/2022 1 of 2 2022 ROADWAY MAINTENANCE PROGRAM PAVEMENT REJUVENATION (BLF & GENERAL FUND) Street Begin End Length FY21-22 RESIDENTIAL STREETS (GENERAL FUND) Anders Drive South Glenn Trail Nerge Road 202 Brandywine Avenue Arlington Heights Road Somerset Lane 1,210 Cardinal Lane Cutter Lane Galleon Lane 1,437 Cumberland Circle East Somerset Lane Somerset Lane 1,279 Cumberland Circle West Somerset Lane Somerset Lane 1,654 Galleon Lane Long Boat Drive Cutter Lane 1,880 Grissom Trail Nerge Road Biesterfield Road 2,780 Hawk Lane Oriole Drive Galleon Lane 1,275 Oriole Drive Galleon Lane Plum Grove Road 1,565 Somerset Lane Wellington Avenue Devon Avenue 2,382 South Glenn Trail West Glenn Trail Grissom Trail 974 Tottenham Lane Somerset Lane Brandywine Avenue 1,022 West Glenn Trail Biesterfield Road South Glenn Trail 2,709 BUSINESS PARK STREETS (BLF FUND) Allan Drive North End Mark Street 650 Bonaventure Drive Nerge Road East End 694 Estes Avenue Touhy Avenue Lively Boulevard 2,000 Katherine Way Kirk Street Mark Street 791 Kirk Street Lively Boulevard Katherine Way 1,796 Mark Street Allan Drive Village Limits 4,000 Touhy Avenue Tonne Road Lively Boulevard 2,511 Touhy Avenue Lively Boulevard Busse Road 2,930 TOTAL PAVEMENT REJUVENATION PROGRAM (6.8 Miles) $ 225,000 1/18/2022 2 of 2