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HomeMy WebLinkAboutAGENDA - 02/08/2022 - Village Board Agenda and AddendumAGENDA REGULAR VILLAGE BOARD MEETING FEBRUARY S, 2022 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR ROBYN TABB, PRINCE OF PEACE UNITED METHODIST CHURCH) 3. APPROVAL OF MINUTES OF JANUARY 2S, 2022 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: JANUARY 31, 2022 $ 4,246,405.36 FEBRUARY 8, 2022 $ 443,670.29 6. CONSENT AGENDA a. Consideration to increase an existing construction contract with Advanced Rehabilitation Technology of Bryan, OH for the lining of lift station wet wells in the amount of $37,200, for a total contract amount of $389,245.80 from the Water & Sewer Fund. (On September 14, 2021, the Village Board awarded a contract to Advanced Rehabilitation Technology of Bryan, OH for $352,045.80 to rehabilitate 100 manholes. (Village staff have identified three Lift Station wet wells in need of rehabilitation. (Advanced Rehabilitation Technologies has agreed to extend the same unit prices awarded in the original contract for the completion of the lining at the three wet wells. (This work would increase the current contract with Advanced Rehabilitation Technologies by $37,200 for a total contract amount of $389,245.80. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) Page 1 of 7 b. Consideration of the following: • To concur with prior authorization and award a purchase contract through the State of Illinois Unified Procurement Program to Foster Coach Sales of Sterling, IL for the purchase of a 2023 Ford F-550 ambulance in an amount not to exceed $275,000 from the Capital Replacement Fund; and • To increase the FY22 Capital Replacement Fund in the amount of $275,000. (The Fire Department and Fleet Services have reviewed vehicle needs and priorities to best accommodate the emergency responses that will be run out of Fire Station 8 on Fargo Avenue. (Most of the Fire Department's current ambulance fleet is comprised of Ford F-550 ambulances with a Horton conversion box. Both Fire Department personnel and Fleet Services personnel benefit from the familiarity with these vehicles and standard equipment. (Foster Coach Sales of Sterling, Illinois offers Fire Departments the ability to select units that are currently in production or currently being planned for production. (The Fire Department is able to secure excellent contract pricing through the State of Illinois Cooperative Purchasing Program. (Issuing a contract prior to February 15, 2022 will avoid a scheduled 9% price increase. (An increase to the Capital Replacement Fund is required for this expenditure. (The Fire Chief recommends approval.) c. Consideration to increase an existing construction contract with Albrecht Enterprises, Inc. of Des Plaines, IL for demolition and site restoration at 1700 Oakton Street in an amount not to exceed $100,000 from the Busse -Elmhurst TIF, for a total contract amount not to exceed $285,000 from the Busse -Elmhurst TIF. (On Thursday, May 6, 2021, the Village opened sealed bids for the Demolition and Site Restoration Project located at 1550 E. Higgins Road. (Thirteen (13) contractors obtained bid documents and eleven (11) bids were submitted. (The lowest responsive and responsible bid was received from Albrecht Enterprises, Inc. of Des Plaines in the amount of $185,000. (The Village has since taken control of the neighboring property at 1700 Oakton Street, and Albrecht has agreed to extend its low bid pricing to cover the demolition at 1700 Oakton Street. (This parcel is part of the Prime Data Center redevelopment. As such, Prime Data Centers will be reimbursing the Village for its costs associated with the demolition at 1700 Oakton Street. (Adequate funds are available in the Busse -Elmhurst TIF. (The Deputy Village Manager recommends approval.) d. Consideration of the following: • To adopt Resolution No. 8-22 authorizing the Mayor to execute a Joint Agreement between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village, and appropriating funds from the Capital Project and Motor Fuel Tax funds for construction and construction engineering match for the Biesterfield Page 2 of 7 Road Resurfacing (Meacham Road to Village western limits) project; and • To award a professional service contract to BLA, Inc. of Itasca, IL to perform construction engineering services for the project in the amount not to exceed $116,326 from the Capital Project Fund. (The Village has secured funding for this project through the Federal Highway Administration's Surface Transportation Program (STP-L) in the amount of $698,438, which is approximately 70% of the total project cost. (The funds will be distributed by the Illinois Department of Transportation (IDOT). (Attached is a copy of the Joint Agreement for the Biesterfield Road Resurfacing project to be executed by and between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village upon final review by the State. (The Agreement provides funding for construction and construction engineering for the proposed roadway construction project. (A resolution appropriating funds for the full construction engineering, the construction match and non -participating construction costs ($390,897) must be adopted by the Village as a function of the execution of this Agreement. (BLA, Inc. of Itasca, IL submitted a proposal to provide the necessary construction engineering services for this project. (The Village will be responsible for the payment of construction engineering costs, of which a portion will be reimbursed by the State. (Adequate funds for both recommendations are available in the Motor Fuel Tax and Capital Project funds. (The Director of Public Works recommends approval.) e. Consideration to adopt Resolution No. 9-22 authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,050,000 from the Motor Fuel Tax Funds (MFT) toward the 2022 Roadway Maintenance Program. (On Monday, January 24, 2022, the Capital Improvements Committee met and approved the staff recommendation for the Village's 2022 Roadway Maintenance Program. (This year's program consists of 10.2 miles of street resurfacing and the rehabilitation of curb, sidewalk and ADA compliant curb ramps. (The 2022 Roadway Maintenance Program is broken into five separate projects consisting of the Residential Resurfacing Program, Business Park Resurfacing Program, rehabilitation of Arlington Heights Road from Newport Avenue to Brantwood Avenue, resurfacing of Biesterfield Road from Meacham Road west to the Village Limits and Pavement Rejuvenation Program. (The Public Work Department recommends that a Resolution be adopted appropriating MFT Funds in the amount of $1,050,000 to be utilized for the 2022 Roadway Maintenance Program and the purchase of Hot Mix Asphalt material. (Upon concurrence by the Board, Village staff will prepare bid documents and advertise for bids for all five projects within the 2022 Roadway Maintenance Program. (The Director of Public Works recommends approval.) Page 3 of 7 f. Consideration of the following: To adopt Resolution No.10-22 authorizing the Mayor to execute an Intergovernmental Agreement between the County of Cook, a body politic and corporate of the State of Illinois, acting by and through its Department of Transportation and Highways, and the Village of Elk Grove Village for the Arlington Heights Road Rehabilitation Project; and To award a professional service contract to Civiltech Engineering, Inc. of Itasca, IL to perform construction engineering services for the project in the amount not exceeding $683,935 from the Capital Project Fund. (The Village secured funding for this project through the Cook County Department of Transportation and Highway in the amount of $5,054,751, which is approximately 76% of the total project cost. (Attached is a copy of the Intergovernmental Agreement for the Arlington Heights Road Rehabilitation Project to be executed by and between the Cook County Department of Transportation and Highways and the Village of Elk Grove Village. (The Agreement outlines the cost share and responsibilities for the proposed roadway construction project. The Village will let the construction contract, secure a qualified consultant for construction engineering, and make all payments to the contractor and engineering firm. (The County will reimburse the Village for approximately 76% of the construction cost for this project. (Civiltech Engineering, Inc. of Itasca, IL submitted a proposal to provide the necessary construction engineering services for this project. (Adequate funds are available in the Capital Project Fund. (The Director of Public Works recommends approval.) g. Consideration to adopt Resolution No. 11-22 adopting the Official Zoning Map of the Village of Elk Grove Village as of December 27, 2021. (This Resolution adopts the map as the Official Zoning Map of the Village of Elk Grove Village as of December 31, 2021. (The map will be placed on file in the Office of the Village Clerk.) h. Consideration to adopt Resolution No. 12-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 2200 Devon Avenue. (The Law Offices of Sarnoff and Baccash, on behalf of their client Blue Diamond Ventures, LLC, (Applicant) are seeking a Cook County Class 6B property tax exemption for property located at 2200 Devon Avenue. (The Applicant intends to purchase a 36,300 square foot building that has been vacant since August of 2021. (The Applicant intends to rehabilitate the building and utilize it for their operations, P&A Drivetrain & Machine Inc. doing business as Drivetrain Service & Components Inc. Page 4 of 7 Drivetrain re -manufactures transmissions and differentials for heavy-duty vehicles. The owner of the business was a former employee who bought the company and has grown the business to become a trusted industry leader. (The Applicant currently leases space in Bensenville, DuPage County. Due to business expansion, Drivetrain plans to occupy the building and bring thirty employees to Elk Grove Village. Additionally, Drivetrain plans to hire approximately ten more employees over the next three years. (The Applicant intends to spend approximately $100,000 to $200,000 on refurbishing the property, including replacing the dock, resurfacing the parking lot, refurbishing the fagade, replacing the front walkway, adding new landscaping, and adding new illuminated company signage. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves a purchase for value and occupation of a vacant building with significant rehabilitation and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel a. Consideration of a petition submitted for a Special Use Permit to operate a religious institution at 1021-1041 Bonaventure Drive. (A Public Hearing date is yet to be established.) b. Consideration of a petition submitted by 776 Oak Lawn Ave., LLC for a Special Use Permit to operate an automobile repair garage at 85 Kelly Street. (A Public Hearing date is yet to be established.) c. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to 1-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be established.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 22-1 - Consideration of a petition submitted by Kaleb Jordan from Corgan, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations and heights of fences in industrial zoning districts for property located at 1925 Busse Road. (PH 2-10-2022) Page 5 of 7 b. ZBA Docket 22-2 - Consideration of a petition submitted by Taras Napora for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted shed heights in residential areas for property located at 164 Willow Lane. (PH 2-10-2022) c. ZBA Docket 22-3 - Consideration of a petition submitted by Rafal Zalewski for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted shed size in residential zoning districts for property located at 945 Wilshire. (PH 2-10-2022) 10. RECYCLING & WASTE COMMITTEE - Trustee Feichter 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt a. 2022 Roadway Rehabilitation Plan and Capital Improvements Project 13. CABLE TELEVISION COMMITTEE - Trustee Lissner 14. YOUTH COMMITTEE - Trustee Franke 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Franke a. Personnel Manual Update 19. AIRPORT UPDATE 20. PARADE COMMITTEE - Mayor Johnson 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Page 6 of 7 Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 ADDENDUM REGULAR VILLAGE BOARD MEETING FEBRUARY 8, 2022 7:00 PM 6. CONSENT AGENDA i. Consideration to adopt Resolution No. 13-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 613 Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 101 Northwest Point Blvd. (BIG Acquisitions LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for certain real estate located at 101 NW Point Blvd. (The Applicant intends to construct an approximately 106,443 square foot modern industrial speculative building with a clear height of thirty-two (32) feet. Additionally, the newly constructed building will include eight (8) exterior docks, two (2) drive-in doors and one hundred twenty-one (121) parking stalls. (The Applicant plans to spend approximately $10,478,440 million to construct a new building at the subject property for the operations of a speculative user. In total, the Applicant intends that the building will accommodate upwards of fifty (50) full-time jobs, with an additional thirty (30) temporary construction jobs. (The eligibility requirements for 613 status are new construction and substantial renovation of buildings. This site qualifies as it involves new construction. (Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends approval.) Page 1 of 2 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 2 of 2