HomeMy WebLinkAboutVILLAGE BOARD - 01/25/2022 - Meeting MinutesMINUTES
REGULAR VILLAGE BOARD MEETING
JANUARY 25, 2022
1. CALL TO ORDER - 7:07 PM
PRESENT: Mayor Craig B. Johnson, Trustees Patton L. Feichter, Jeffrey C. Franke, Sam L.
Lissner, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt
ABSENT: None
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B.
Knickerbocker, and Deputy Clerk Jennifer S. Mahon
2. PLEDGE OF ALLEGIANCE /INVOCATION — Pastor Barbara Gorski, Elk Grove
Presbyterian Church
3. APPROVAL OF MINUTES OF JANUARY 11, 2022 - Motion to approve the Minutes
of the Regular Village Board Meeting held on January 11, 2022 as submitted and
dispense with the reading.
Moved by Trustee Lissner Seconded by Trustee Feichter
The motion was voted upon by acclamation.
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson — The next Coffee with the Board will be on Saturday, February 5, 2022 from
9:00 a.m. to 11:00 a.m. in Room E.
On January 20, Mayor met with Becky Baron to discuss her findings evaluating the Elk Grove
Cares Program. Dr. Baron did her dissertation on the Elk Grove Cares Program and will report
her findings to the public at a Committee of the Whole meeting on March 8, 2022.
Met with Dan Dougherty, the President of Alexian Brothers Medical Center, on January 13.
Mayor read an article featured in Time Magazine back in 2018 regarding the flu epidemic and
explained how the same article could relate to the current situation of the coronavirus pandemic
that we are experiencing today.
The Elk Grove Village vacancy rate is the lowest percentage rate in the history of the Village at
2.36%.
Mayor announced that if anyone has questions about anything that is going on in the Village to
please feel free to call him at 847-437-8226 instead of reading false information on Facebook.
Mayor explained why the Village had to raise property taxes this year. The property tax was
passed last December that would cost the average home in Elk Grove $66 a year. We passed a $5
a month water service fee, which we were the last town around to do so. Then we did a Nicor gas
increase of $2.50 per month so the total cost was $156 a year. Mayor provided details on how the
funds are determined to keep this Village operating successfully for the future.
Mayor stated that there is a new bike plan on the consent agenda this evening. Trustee Feichter,
Dave Simmons and Mike Cavallini of Friends of Cycling in Elk Grove Village explained the
future of biking in Elk Grove and thanked Representative Mussman, Senator Murphy &
Commissioner Morrison for assisting with funds for the new bike plan.
Mayor asked members of the Lions and Leos Club to join him at the podium to present a
decorative plaque to the winners of the Holiday House Decorating Contest:
- Best Theme Display, The Dugo Family, 720 Utah Street;
- Best Overall Holiday Decorations on a House, The Gompertz Family, 281 Trowbridge Road;
- Best Overall Holiday Decorations on a Condo/Apartment, Anthony Mazenis, 1105 Driftwood
Court, Apt 125; and
- Best Creative Use of Decorations, Amy Vega and Family, 779 Schooner Lane.
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Trustee Miller — On January 12, Trustee Franke and I attended a training for the Plan
Commission and the Zoning Board. The training was very informative and the members of the
Plan Commission and Zoning Board work extremely hard in their roles for the Village.
Trustee Franke — No Report
Trustee Feichter — No Report
Trustee Lissner — No Report
Trustee Prochno — Although Trustee Czarnik is no longer on the Village Board, she asked if I
could please make the announcement to make every student aware of what is available to them.
There are eight (8) $1,000 scholarship awards available to Elk Grove residents who are
graduating from high school this year. The awards are the Czarnik/Heffern Scholarships.
Applications are available on the Village website at elkgrove.org as well as at CzarnikGolf.com.
Please save the date for the Annual Golf Outing on Friday, August 5, which is the only fundraiser
for the scholarship program. The deadline to apply is April 22.
The winter Farmers Market is open the lst and 3`d Saturday until May. The market is open from
8:00 a.m. to 1:00 p.m. and is located at Christus Victor Church on Arlington Heights Road across
from the movie theater
We have had a little snow since the last board meeting and I am happy to report that the majority
of our residents have been shoveling their sidewalks. This really helps the residents out walking
for exercise or walking their pets. If your neighbor is older or has health issues, I encourage you
to help them out and help our community remain safe when walking. The ice has been especially
treacherous so please consider salting your walks too.
On January 3rd, the VFW honored Stephanie Kezios at Elk Grove High School with the Teacher
of the Year Award. Stephanie has organized the annual Veterans Day Assembly since 2014
bringing students, staff, faculty, local veterans and elected officials in a school -wide effort. The
2021 assembly at Elk Grove High School offered something special where she arranged for the
exhibit of Portrait of a Soldier for four days prior to the assembly.
Trustee Schmidt — No Report
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the January 25, 2022 Accounts Payable Warrant in the amount of
$523,541.37.
Moved by Trustee Lissner Seconded by Trustee Feichter
AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter
NAYS: None
ABSENT: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization of a request from the Prairie Lake School, located at 404-408 E. Devon
Avenue, to waive 2022 alarm license fees in the amount of $50.
b. Authorization of a request from Elk Grove Park District to waive 2022 Alarm License Fees in
the amount of $175.
c. Authorization to award a purchase contract through the Suburban Purchasing Cooperative
(SPC) to Currie Motors of Frankfort, IL for the purchase of one (1) Ford Escape in the amount
of $23,893 from the Business Leaders Forum Fund.
d. Authorization to award a purchase contract to CivicPlus of Manhattan, KS for the service
installation and software purchase of SeeClickFix Pro in the amount not to exceed $35,150
from the Public Work General and Water & Sewer Funds.
e. Authorization to award a professional services contract to Peters & Associates of Oakbrook
Terrace, IL for advanced technical support of the Village's network and database
environments during the remainder of the 2022 Fiscal Year in an amount not to exceed
$50,000.
f. Authorization to award a professional services contract to Tyler Technologies of Yarmuoth,
ME for annual support and maintenance of Village business software applications in the
amount of $76,806.85.
g. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Douglas Floor Covering, of North Aurora, IL for the Carpet Replacement -
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Village Hall & Public Safety Building Project in the amount of $192,526.19 from the Capital
Projects Fund.
h. Authorization to increase the professional service contract with Baxter & Woodman, Inc. for
the Clearmont Pedestrian Bridge Over Salt Creek for Phase II Engineering in the amount of
$89,795 for a total contract amount of $208,223 from the Capital Projects Fund.
i. Authorization to award a professional design -build service contract to Baxter & Woodman
Natural Resources, LLC of Crystal Lake, IL for the Business Park Ditch Maintenance
Program in the amount of $250,000 from the Business Leader Forum Fund.
j. Authorization to award a professional services contract to Engineering Enterprises, Inc. of
Sugar Grove, IL for Professional Engineering Services for the design and bid of a new
monopole, demolition of the Village's east side elevated water tank, and construction of the
new elevated water storage tank located at Busse Road and Oakton Street in the amount of
$585,002.00 from the Busse -Elmhurst Redevelopment Fund.
k. Authorization to approve the second quarter financial report ending October 31, 2021.
1. Adopt Ordinance No. 3739 entitled, "AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION
OF A FOUR (4') FOOT HIGH FENCE EXTENDING APPROXIMATELY TEN (10) FEET
BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON
THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT TO THE NORTHEAST AT
1531 MONTANA WAY. THE PROPERTY IS LOCATED AT 655 NEW MEXICO TRAIL,
ELK GROVE VILLAGE."
m. Adopt Resolution No.4-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A LICENSE AGREEMENT BETWEEN THE VILLAGE
OF ELK GROVE VILLAGE AND THE ELK GROVE VILLAGE CONCERT BAND."
n. Approve Resolution No. 5-22 entitled, "A RESOLUTION ADOPTING THE ELK GROVE
VILLAGE BICYCLE PLAN ROUTE UPDATE.
o. Adopt Resolution No. 6-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT
FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX
EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL
ESTATE LOCATED AT 1700 NICHOLAS BOULEVARD, 2055 LUNT AVENUE, 2101-
2105 LUNT AVENUE, AND 2139-2145 LUNT AVENUE."
p. Adopt Resolution No. 7-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT
FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX
EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL
ESTATE LOCATED AT 81 NORTHWEST POINT BOULEVARD."
Mayor asked if there were any questions from the board or the audience regarding the items on
the Consent Agenda.
Motion to approve Consent Agenda items a through p.
Moved by Trustee Franke Seconded by Trustee Lissner
AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter
NAYS: None
ABSENT: None
MOTION CARRIED
7. REGULAR AGENDA
a. Adopt Ordinance No. 3740 entitled, "AN ORDINANCE FOR THE VACATION OF PARTS OF
THE PUBLIC RIGHT-OF-WAY COMMONLY KNOWN AS BIESNER ROAD, BETWEEN
BRISTOL LANE AND WELLINGTON AVENUE."
Motion to approve Regular Agenda item a for the vacation of parts of a public right-of-way.
Moved by Trustee Franke Seconded by Trustee Feichter
AYES: Trustees Miller, Prochno, Schmidt, Feichter, Franke, Lissner
NAYS: None
ABSENT: None
MOTION CARRIED
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8. PLAN COMMISSION — Village Manager Rummel — No Report
9. ZONING BOARD OF APPEALS — Village Manager Rummel - No Report
10. RECYCLING & WASTE COMMITTEE — Trustee Feichter — Please remember that you
can recycle holiday lights at the Village Hall until the end of April. Batteries and unused
medications can also be recycled at Village Hall throughout the year. The Textile Recycling
Program continues in the Village.
11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report
12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — The Capital
Improvements Committee met on January 24 to discuss the 2022 roadway rehabilitation plan and
the upcoming capital improvements project. Some of the funds from the tax increases will be
going towards these projects. The projects for 2022 will consist of resurfacing 5.6 miles of
residential streets in our community and 2.9 miles in the business park. Public Works had a
Committee of the Whole meeting in 2021 to get approval to bring a company in that evaluated
below the surface of all the streets in the Village. As a result, the streets were rated and 8.7
percent were in poor condition and 20.7 were in fair condition. These are the streets that are
targeted for repair in 2022. Our streets are very well kept in Elk Grove Village compared to other
communities. There are two other projects that are not part of that program. One project is
resurfacing Biesterfield from the Village limits to Meacham Road, and the biggest project will be
the reconstruction of Arlington Heights Road from Newport North to Brantwood. This will be a
total reconstruction of Arlington Heights Road that will include left turn lanes down the middle
of the roadway to alleviate the problems with cars travelling on the middle lanes northbound and
southbound. This project will start in late spring and we hope to have it done by the end of
November. Funding for this project is paid for primarily from Cook County. The cost is $6
million and the Village is only paying $800,000 for this project. With the relationship that the
Village has with Cook County, Elk Grove Village will be overseeing the project. We ask the
residents to please have patience while we work on these projects.
13. CABLE TELEVISION COMMITTEE — Trustee Lissner — No Report
14. YOUTH COMMITTEE — Trustee Franke — There are seven (7) $1,000 scholarship awards
available. Five will be from the Village and two from the Elk Grove Parks Foundation.
Applications are available at the school counselors' office and on the Village website. Applicants
must be a resident of Elk Grove Village. The cutoff date is May 6 and the winners will be
notified the week of June 6.
15. INFORMATION COMMITTEE — Trustee Miller — In the past we have encouraged all
residents to Get Connected with the Village on the website to stay updated on everything going
on in the Village. The Village has now opened an account on Instagram as another social media
platform where the Village can share photos and information about events with the public.
16. BUSINESS LEADERS FORUMS — Trustee Schmidt — There will be a Zoning Code Update
Steering Committee Meeting on February 16 at 11:00 a.m. in the Chemick Conference Room.
17. HEALTH & COMMUNITY SERVICES — Trustee Prochno - The Respite Program, A
Caring Place, is a program where caregivers can bring their seniors and get a little break in their
day to take care of other things. It's located at the Christus Victor Church at 1045 S. Arlington
Heights Road. The program is open on Mondays and Thursdays from 9:30 a.m. until 12:00 p.m.
For more information please call 847-890-5334.
At the last Blood Drive there were over 40 pints of blood donated. The Village will be hosting
their own blood drive this week to support the community.
Please remember that the Police Station lobby is a warming center if anyone needs assistance
with this cold weather.
18. PERSONNEL COMMITTEE — Trustee Franke — The Personnel Committee met today to
discuss updating the Village's Personnel Manual. We will continue the conversation next month.
19. AIRPORT UPDATE — Mayor Johnson — SOC is still working with the ONCC to finalize the
Fly Quiet Rotation Plan.
20. PARADE COMMITTEE — Mayor Johnson — The first Parade Committee Meeting will be
on Monday, February 7, 2022 at 6:00 p.m. in Room E.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — The
lineup for the Mid -Summer Classics Concert Series for 2022 is:
• July 4 — KC and the Sunshine Band at Rotary Green
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• July 12 — Little River Band on the Village Green
• July 21 — Rick Springfield at RotaryFest
• July 26 — Sheena Easton on the Village Green
22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — The next event will be Memorial
Day on May 30, 2022.
23. LIQUOR COMMISSION — Mayor Johnson — No Report
24. REPORT FROM VILLAGE MANAGER — No Report
25. REPORT FROM VILLAGE CLERK — No Report
26. UNFINISHED BUSINESS
a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing
Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court
TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan
and Project. (First Reading at the June 30, 2021 Village Board Meeting)
c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk
Grove Village, Cook County, Illinois, in connection with the Designation of the Midway
Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan
and Project. (First Reading at the June 30, 2021 Village Board Meeting)
d. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a
variation as it pertains to permitted locations of fences for property located at 655 New
Mexico Trail.
27. NEW BUSINESS — Trustee Feichter — The next Neighborhood Watch Meeting will be on
January 27 at 6:00 p.m. available in person in Room E and also available via Zoom.
28. PUBLIC COMMENT — 8:19 p.m.
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:20 p.m.
Moved by Trustee Franke Second by Trustee Miller
AYES: Trustees Prochno, Schmidt, Feichter, Franke, Lissner, Miller
NAYS: None
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy, Village Clerk
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