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Home My WebLink AboutRESOLUTION - 17-22 - 3/8/2022 - State of Illlinois Biesterfield and I-290 Exit Ramp Right Turn Lane Addition(2)RESOLUTION NO. 17-22 A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ILLINOIS, ACTING BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION, AND THE VILLAGE OF ELK GROVE VILLAGE FOR THE BIESTERFIELD ROAD AND I-290 EXIT RAMP (NORTHBOUND) RIGHT -TURN LANE ADDITION NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: AGREEMENT FAU 1339 IL 53 (Biesterfield Road) At Northbound I-290 Ramps State Section: 2020-167-BR County: Cook Job No.: C-91-366-20 Contract No.: 62M59 JN-122-011 a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: 6 NAYS: 0 ABSENT: 0 PASSED this 811 day of March 2022 APPROVED this 8tn day of March 2022 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Loretta M. Murphy, Village Clerk FAU 13391L 53 (Biesterfield Road) At Northbound 1-290 Ramps State Section: 2020-167-BR County: Cook Job No.: C-91-366-20 Contract No.: 62M59 JN-122-011 AGREEMENT This Agreement entered into this _,- 9 day of f21 L , 2022 A.D., by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and ELK GROVE VILLAGE of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving approximately 709.2 feet of IL 53 (Biesterfield Road) FAU 1339, STATE Section 2020-167-BR, STATE Job No.: C-91-366-20, State Contract Number 62M59, by improving the intersection as follows: The project consists of adding a turn lane and replacement of the existing traffic signal. The 1-290 exit ramp (northbound) will be widened into the existing median and along the outside edge of pavement to provide an additional right -turn lane, resulting in one left -turn lane and two right -turn lanes. The project includes all other work necessary to complete the improvement in accordance with the approved plans and specifications: and WHEREAS, the VILLAGE has requested emergency vehicle pre-emption equipment be installed on the traffic signals at Biesterfield Road at 1-290; and WHEREAS, the STATE has agreed to the VILLAGE's request; and WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the approved plans, specifications and contract. 2. The STATE agrees to pay for all right of way, construction and engineering costs subject to reimbursement by the VILLAGE, as hereinafter stipulated. 3. It is mutually agreed by and between the STATE and the VILLAGE hereto that the estimated cost and cost proration for this improvement is as shown on Exhibit A attached hereto and made a part hereof. 4. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost for this improvement, a copy of which is attached hereto as Exhibit B and made a part hereof. The VILLAGE further agrees that upon award of the contract for this improvement, the VILLAGE will pay to the STATE, in a lump sum from any funds allotted to the VILLAGE, an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation including any non -participating costs in a lump sum, upon completion of the project, based upon final costs. 5. The VILLAGE further agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in Exhibit B proves to be insufficient to cover said cost. 6. The STATE's Electrical Maintenance Contractor shall maintain the Emergency Vehicle Pre-Emption System equipment located at IL 53 (Biesterfield Road) and shall directly invoice the VILLAGE for the costs related to said maintenance. 7. The VILLAGE shall maintain the emitters and associated appurtenances at its own expense. The emitters shall be maintained and tested in accordance with the recommendations of the manufacturer. 8. It is mutually agreed, if, in the future, the STATE adopts a roadway or traffic signal improvement passing through the traffic signals included herein which requires modernization or reconstruction to said traffic signals, then the VILLAGE agrees to be financially responsible for all costs to relocate or reconstruct the emergency vehicle pre-emption equipment in conjunction with the STATE's proposed improvement provided an agreement between the STATE and the VILLAGE is executed prior to commencement of construction of future said project. 9. The VILLAGE has adopted a resolution, will send a letter, or sign the Plan Approval page which is part of this document, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 10. Under penalties of perjury, the VILLAGE certifies that its correct Federal Tax Identification number is (36-6009201) and it is doing business as a GOVERNMENTAL ENTITY, whose mailing address is Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Obligations of the STATE and the VILLAGE will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. This AGREEMENT and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. Attest: By: Onto J> 6611�on (RAnt or Type) Title: Date: (SEAL) _^- STATF.,OF I�LINOIS DEPARTME'NTIOF ARANSPORTATION By: /-A ios, P.E. R ion One Engineer Date: Ct /, + b Z Job No.: C-91-366-20 Agreement No.: JN-122-011 PLAN APPROVAL WHEREAS, the VILLAGE in order to facilitate the improvement of IL 53 (Biesterfield Road) known as FAU 1339, Contract No.:62M59, State Section: 2020-167-BR, the VILLAGE agrees to that portion of the plans and specifications relative to the VILLAGE's financial and maintenance obligations described herein, prior to the STATE's advertising for the aforedescribed proposed improvement. 43t"'I 90 JtZ%A3(r, q& Title C tttE r Date 312 z /.7- Z "Exhibit B" FUNDING RESOLUTION WHEREAS, the ELK GROVE VILLAGE (VILLAGE) has entered into an AGREEMENT with the STATE OF ILLINOIS (STATE) for the improvement of IL 53 (Biesterfield Road), known as FAU 1339, State Section; 2020-167-BR; and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the VILLAGE to appropriate sufficient funds to pay its share of the cost of said improvement referenced in Exhibit A. NOW THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of Eight Thousand Fifity Dollars ($8,050) or so much thereof as may be necessary, from any money now or hereinafter allotted to the VILLAGE, to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE, an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project, based on final costs. STATE OF ILLINOIS } COUNTY OF-.6VC— ) eyb:;�� Z,QEiJ /12ukr° Clerk in and for the VILLAGE of hereby certify the foregoing to be a true perfect and complete copy of the resolution adopted by the VILLAGE Board at a meeting on 19140G111 5. 20aO� A.D. IN TESTIMONY WHEREOF, I have hereunto set my hand seal this day of f o 20,;�2 A.D. Clerk (SEAL) EXHIBIT A ESTIMATE OF COST Contract 62M59 Type of Work FEDERAL STATE ELK GROVE VILLAGE TOTAL $ % $ % $ % $ All roadway work excluding the following: $772,540 90% $85,838 10% $858,378 P&C Engineering 15% $115,881 90% $12,876 10% $128,757 TRAFFIC SIGNALS IL 53 at 1-290 NB Rams $180,000 90% $20,000 10% $200,000 P&C Engineering (15%) $27,000 90% $3,000 10% $30,000 Emergency Vehicle Pre-emption System NIA% $7,000 100% $7,000 P&C Engineering (15%) 1 N/A% 1 $1,050 100% 1 $1,050 OTHER TOTAL 1 $1,095,421 1 $121,713 1 $8,050 1 $1,225,185 NOTE: Local participation shall be predicated upon the percentages shown above for the specified work. Local Agency cost shall be determined by multiplying the final quantities times contract unit price plus the percentage shown for construction and/or preliminary engineering unless otherwise noted.