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HomeMy WebLinkAboutVILLAGE BOARD - 04/12/2022 - Meeting MinutesT , /J �S � xcFPT10i1'AL Cam/ MINUTES REGULAR VILLAGE BOARD MEETING APRIL 12, 2022 1. CALL TO ORDER — 7:13 PM PRESENT: Mayor Craig B. Johnson, Trustees Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Deputy Clerk Jennifer S. Mahon 2. PLEDGE OF ALLEGIANCE / INVOCATION — Pastor Dan Greg, Lutheran Church of the Holy Spirit 3. APPROVAL OF MINUTES OF MARCH 22, 2022 - Motion to approve the Minutes of the Regular Village Board Meeting held on March 22, 2022 as submitted and dispense with the reading. Moved by Trustee Lissner Seconded by Trustee Feichter The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — Welcomed Matt Roan as the new Village Manager. On March 31, Village Manager Ray Rummel retired. We thank him for his service and wish him well for the future. The annual Volunteer Appreciation Dinner was held on March 31. On April 5, the Library dedicated a room to Darlene Greaves. Darlene is one of the original families in Elk Grove and has contributed a lot of time to the community through the years. Also on April 5, the Mayor swore in Mary Vitale as a new Library Board Member. On April 7, there were several meetings: - Met with the new Bulagrian Consulate as part of our Friendship Agreement. Trustee Feichter will report more on this topic. - Met with Microsoft to finish up some items around the development in Elk Grove. - Had the opportunity to meet with Scouts in the Council Chambers to discuss local government. - Then attended the Fox Run Golf Course for the Clubhouse Open House. They did a beautiful job on the Club House. They have a chef there now serving great food, there are TVs inside, they have a golf simulator, bocce ball, an area to play football and basketball. Some new additions are coming to Elk Grove Village. Wing Stop will be opening up in the strip center next to Walmart this Spring. Mayor announced that Elk Grove Village won an award for the Nationally Ranked 3rd Most Affordable Community. The vacancy rate is down to 1.85%. The Police held a "Click It or Ticket" on St. Patrick's Day with 184 stops. This event is paid for by the State of Illinois and it helps keep our streets safe. The Police did a tobacco sting and 1 place failed out of 27 establishments. The Village is still discussing the possiblity of having a Health Department with Fire and Alexian Brothers. The Mayor gave a COVID update discussing newspaper articles and comments from the CDC. Page 1 of 7 Trustee Lissner — Attended the Fox Run Clubhouse Open House and was pleased to see that you can drive your golf cart to the parking lot and unload your clubs into your car. Tomorrow morning is Jewel Osco's Re -Grand Opening at 8:00 a.m. after their recent remodel. Trustee Feichter — There will be a Bulgarian event on May 22 near the high school. The Village has a friendship agreement with the Bulgarian Village of Pernik. The consul general of Bulgaria came to discuss the possibility of them having a Bulgarian event with the Village and we agreed to let them use Rotary Green. Elk Grove High School has also given them permission to use a portion of their property for the event. They anticipate approximately 1,000 people will be present. The CCC Celebration of Culture will take place on April 22 at 6:30 p.m. at the Pavilion. This is a free event for the family. Trustee Schmidt — Attended the Volunteer Appreciation Dinner and I would like to thank all of our volunteers. Without their assistance and dedication in the community, it would be very difficult to do some of the things that we do. They are definitely part of our Exceptional Community. Attended the Library dedication for Darlene Greaves at the library. Congratulations to her. Sister Cities will be at the CCC Cultural Event at the Pavilion on April 22 with their portable Bocce courts. Thank you to Public Works for their special leaf collection pickup. Trustee Prochno — Welcome Matt! I would like to announce the Czamik/Heffern scholarships. There are eight (8) $1,000 Frank J. Czarnik/Jim M. Heffern scholarship awards available to Elk Grove residents that are graduating from high school this year. Applications are available on the elkgrove.org website as well as the Czamikgolf.com website. Frank Czarnik and Jim Heffern supported the youth of Elk Grove with their work on the Elk Grove Park Board and now through this memorial scholarship program. The deadline for applications is April 22. Please save the date for the annual golf outing which will be on Friday, August 5. This is the only way to raise funds for this scholarship program. There are only three dates left for the Winter Farmers Market at the Christus Victor Church (April 23, May 7 and May 21) until they move on to the summer Farmers Market on the Village Green. Attended the Darlene Greaves dedication at the Library and it brought back many memories living in Elk Grove Village since 1956. A plaque was also dedicated that listed every Library Trustee that served at the Library. Trustee Miller — We have started the BLF tours in the Industrial Park. Our goal is to visit 50 companies this year. In the Month of May we will be visiting 4. The last company we visitd was NuWay Electronics, 165 Martin Lane. It is amazing to see and learn what our companies have to offer here in the Business Park. I, along with my husband, attended the Alexian Brothers Gala on Saturday, April 9 to help raise funds for the Foundation. The CCC will have 10 members packing boxes on April 19 for the Packages for Patriots that will take place at Lutheran Church of the Holy Spirit. Trustee Franke — No Report 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the March 31, 2022 Accounts Payable Warrant in the amount of $2,398,167.89. Moved by Trustee Lissner Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED Motion to authorize payment of invoices as shown on the April 12, 2022 Accounts Payable Warrant in the amount of $857,301.96. Moved by Trustee Lissner Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter Page 2 of 7 NAYS: None ABSENT: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to approve the installation of a sign for Prime Stars Orthodontics at 916 Elk Grove Town Center. b. Authorization of a request from Township High School District 214 to waive permit fees for maintenance work on drain tiles at Elk Grove High School, 500 W. Elk Grove Boulevard, in the amount of $368. c. Authorization of a request from The Salvation Army to waive permit fees for structural repairs at 1000 Pratt Boulevard in the amount of $11,940. d. Authorization of a request to renew a professional services contract with C.C. Carthage, Inc. of Lake Zurich, IL to furnish and deliver sand and gravel in the amount of $39,926.04 from the Public Works General and Water & Sewer Funds. e. Authorization to award a construction contract to Arrow Road Construction of Elk Grove Village, IL to furnish hot -mix asphalt materials as part of the 2022 MFT Hot Mix Asphalt Material Purchase Contract in the amount of $54,700 from the Motor Fuel Tax and Water & Sewer Funds. f. Authorization to award a professional service contract to Bayless Communications LLC of Chicago, IL for strategic consulting services to support business retention and recruitment efforts in an amount not to exceed $58,500 from the Busse -Elmhurst TIF Fund. g. Authorization of a request to renew a professional services contract with CC Cartage Inc. of Lake Zurich, IL for the spoil hauling services contract in the amount of $74,560.50 from the Water & Sewer Fund. h. Authorization of a request to renew a contract with Dynamic Heating & Piping Company of Crestwood, IL for the annual HVAC Maintenance Services contract in the amount of $88,767.60. i. Authorization of a request to renew the services contract with Sebert Landscaping of Elk Grove Village, IL for the parkway restoration - sod contract in the amount of $94,762.50 from the Public Works General and Water & Sewer Funds. j. Authorization to renew a maintenance service contract with Lyons Electric Company, Inc. of LaGrange, IL for the residential street light maintenance contract in the amount of $105,004.64 from the General Fund. k. Authorization to award a service contract to Flock Group, Inc. of Atlanta, GA for the acquisition of the necessary hardware and software applications to operate an automatic license plate detection system in an amount not to exceed $130,000, with an annual recurring cost of $118,500. 1. Authorization to award a professional services contract to the Illinois Public Risk Fund of Bedford Park, IL, to administer workers' compensation claims in the amount of $167,228 for the policy period of May 1, 2022 through April 30, 2023. m. Authorization to award a professional service contract to Red Caffeine, Inc. of Lombard, IL to continue implementation of the Beyond Business Friendly marketing campaign with a total contract amount not to exceed $202,630 through the Business Leaders Fund. n. Authorization of a request to renew a maintenance contract with Homer Tree of Lockport, IL for the Parkway Tree Maintenance & Silver Maple Removal contract in the amount of $301,575.75. o. Authorization to renew a purchase contract with Gas Depot of Morton Grove, IL for the annual gasoline and diesel fuel supply contract in an amount not to exceed $425,000 in FY2023. p. Authorization to approve the third quarter financial report ending January 31, 2022. q. Authorization to award a professional service contract to Civiltech Engineering of Itasca, IL to provide the necessary construction engineering services for the Business Park and Residential roadway resurfacing program in the amount not to exceed $674,864 from the Capital Project and Business Leader Forum Funds. r. Authorization to award a professional design -build service contract with Baxter & Woodman Page 3 of 7 of Crystal Lake, IL for professional engineering services for inspection, design and construction engineering and construction for the Village's Rear Yard Drainage Program in the amount of $900,000 from the Water & Sewer Fund. s. Authorization of the following: • To increase the Capital Improvement Fund budget by $1,100,000. • To award a construction contract to the lowest responsive and responsible bidder, R.W. Dunteman Company of Addison, IL for the Arlington Heights Road Improvements - Newport Avenue to Brantwood Avenue in the amount of $5,779,000 from the Capital Project Fund. t. Authorization to award a contract to the lowest responsive and responsible bidder, Builders Paving, LLC of Hillside, IL for the 2022 Business Park Street Resurfacing project in the amount of $1,498,000 from the Business Leader Forum, Water & Sewer and Busse -Elmhurst Redevelopment Funds. u. Authorization to award a construction contract to the lowest responsive and responsible bidder, Arrow Road Construction of Elk Grove Village, IL for the 2022 Residential Roadway Resurfacing project in the amount of $2,332,146.20 from the Motor Fuel Tax, Capital Project & Water & Sewer Funds. v. Authorization to adopt Ordinance No. 3748 entitled, "AN ORDINANCE AMENDING SECTION 3-3-7 NUMBER OF LICENSES OF THE VILLAGE CODE TO BE AMENDED TO INCREASE THE NUMBER OF CLASS "A" LIQUOR LICENSES FROM THIRTY- EIGHT (38) TO THIRTY-NINE (39)." w. Authorization of the following items for Fiscal Year 2022-2023: • To authorize a 2.5% market adjustment to non -union step and specific rate plan positions; • To authorize a 2.5% market adjustment to the merit pay plan positions; • To continue the additional open merit pay eligibility features of 0% to 2% merit based adjustment for open merit employees; • To adopt Ordinance No. 3749 entitled, "AN ORDINANCE AMENDING WAGES BY 2.5% FOR PART-TIME POSITIONS OF CUSTODIAN, PORTER, HEALTH CODE ENFORCEMENT OFFICER, FIRE INSPECTOR, AND WATER METER READER; TEMPORARY PART-TIME ADMINISTRATIVE INTERNS AND SUMMER SEASONAL EMPLOYEES THIRD YEAR; CROSS -SEASONAL EMPLOYEES AND SCHOOL CROSSING GUARDS OF THE VILLAGE OF ELK GROVE VILLAGE"; and • To adopt Ordinance No. 3750 entitled, "AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLANS; THE CLASSIFICATION PLANS; AND SALARY RANGE FOR MERIT PAY PLAN POSITIONS, STEP PAY PLAN POSITIONS, AND SPECIFIC PAY PLAN POSITIONS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE." x. Authorization of the following: • To award a professional services contract to Baxter & Woodman of Crystal Lake, IL for design engineering for culvert improvements - Leicester Road and Wellington Avenue over Lake Cosman in the amount of $260,000 from the Capital Projects Fund; and • To adopt Resolution No. 18-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A JOINT AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK GROVE VILLAGE AND APPROPRIATE FUNDS FOR DESIGN ENGINEERING FOR CULVERT IMPROVEMENTS - LEICESTER ROAD AND WELLINGTON AVENUE OVER LAKE COSMAN." y. Authorization to adopt Resolution No. 19-22 entitled, "A RESOLUTION ADOPTING THE FISCAL YEAR 2022-23 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, COUNTIES OF COOK AND DUPAGE, IL." Fund General Fund Motor Fuel Tax Fund Asset Seizure Fund Foreign Fire Insurance Fund Business Leaders Forum Fund Cable Television Fund FY23 Adopted Amount $65,879,707 $2,010,000 $14,900 $213,315 $4,555,049 $484,315 Page 4 of 7 GREEN Fund $946,680 Capital Projects Fund $9,078,000 Residential Enhancement Fund $292,500 Devon-Rohlwing TIF Fund $479,600 Busse -Elmhurst TIF Fund $26,088,990 Higgins Rd Corridor TIF Fund $5,034,480 Oakton/Higgins TIF Fund $1,000 Debt Service Fund $8,108,188 Water -Sewer Fund $24,503,313 Capital Replacement Fund $2,055,000 Fire Pension Fund $8,606,000 Police Pension Fund $8,280,800 Elk Grove Public Library $6,511,690 Total $173,143,527 z. Authorization to adopt Resolution No. 20-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 119 BOND STREET." Mayor asked if there were any questions from the board or the audience regarding the items on the Consent Agenda. Motion to approve Consent Agenda items a through z. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA — No items this evening. 8. PLAN COMMISSION — Village Manager Roan — a. PC Docket 22-1 - Public Hearing to consider a petition for a Special Use Permit for the operation of a religious institution at 1021-1041 Bonaventure Drive. (PH 04-04-2022) There is only one item for discussion tonight. The Plan Commission had a hearing to consider a Special Use petition and voted 4-3 to approve the permit with certain conditions. The petitioner must install a fire suppression system, provide a revised seating plan, and install an additional ADA parking stall. Mayor asked if there were any questions or comments from the board. Motion to direct the Village Attorney to prepare the necessary documents for approval. Moved by Trustee Lissner Seconded by Trustee Franke AYES: Trustees Miller, Prochno, Schmidt, Feichter, Franke, Lissner NAYS: None ABSENT: None MOTION CARRIED 9. ZONING BOARD OF APPEALS — Village Manager Roan — No Report 10. RECYCLING & WASTE COMMITTEE — Trustee Feichter — There will be a Paint and Motor Oil Recycling Event on Saturday, May 7, at our Public Works Facility at 450 E. Devon from 9:00 a.m. to 12:00 p.m. This recycling event will be for motor oil, antifreeze, paints and stains. Please check the website for restrictions for this collection event. The Document Destruction and Electronics Recycling Event will be held on Saturday, June 4, at the Public Works Facility at 450 E. Devon from 9:00 a.m. to 12:00 p.m. IDs will be checked to verify residency. 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — On tonight's Consent Agenda we approved contracts for the 2022 Roadway Rehabilitation Program which includes the rebuilding of Arlington Heights Road. Information on this program is in our March Page 5 of 7 newsletter that lists all the streets to be resurfaced and the Arlington Heights Road project. Please try to avoid Arlington Heights Road during the construction phase and pay attention to the signage as some lanes may not be accessible. a. 2022 Roadway Rehabilitation Plan and Capital Improvements Project 13. CABLE TELEVISION COMMITTEE — Trustee Lissner — The last S&I Report stated that effective May 12 Golf and FS 1 will no longer be offered as part of Digital Economy with Comcast. These channels are available with the Sports & News or Digital Starter tiers. 14. YOUTH COMMITTEE — Trustee Franke — There is less than 1 month to get your scholarship application turned in. There are seven (7) $1,000 scholarship awards available. Five will be from the Village and two from the Park Foundation. Applications are available at Elk Grove High School, Conant High School, St. Viator High School and on the Village website. The cutoff date is May 6 and the winners will be notified the week of June 6. 15. INFORMATION COMMITTEE — Trustee Miller — No Report. Trustee Franke brought up the Spring Large Branch collection that begins April 18. The East side of Route 53 will be April 18-April 22, the West side of Route 53 will be April 25-April 29. Residents must contact Public Works to schedule a pickup. 16. BUSINESS LEADERS FORUMS — Trustee Schmidt — The last BLF visit was on April 6 to tour NuWay Electronics on Martin Lane. This has been a company in Elk Grove since 1975 and are in their third generation of ownership. They are best known for putting electrical components onto a tape that then gets placed onto circuit boards. It is nice to see that there is manufacturing going on in our community and in our country. They have job openings if anyone is interested. 17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — There was a Community Blood Drive this past Saturday and 34 units of blood were collected. The next Blood Drive will be Saturday, July 9, at Village Hall. A Caring Place is the wonderful Respite Program that we have at Christus Victor Church, 1045 S. Arlington Heights Road. If anyone is wondering what goes on at their program, they are having an open house on Thursday, May 19, from 11:00 a.m.to 1:00 p.m. You can tour the program and enjoy a light lunch and dessert. Please call the Christus Victor Church for more information. 18. PERSONNEL COMMITTEE — Trustee Franke — No Report 19. AIRPORT UPDATE — Mayor Johnson — We are working hard to get a 2nd Fly Quiet rotation to be considered by the FAA to equally distribute the noise amongst the surrounding communities. We will keep you updated as information becomes available. 20. PARADE COMMITTEE — Mayor Johnson — There was a meeting last Monday and there will be some new innovations at our parade this year that we have never had before. We will start announcing sponsors very soon but our sponsorship is up to $15,000 all ready. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson The lineup for the Mid -Summer Classics Concert Series for 2022 is: • July 4 — KC and the Sunshine Band at Rotary Green • July 12 — Little River Band on the Village Green • July 21 — Rick Springfield at RotaryFest • July 26 — Sheena Easton on the Village Green 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Memorial Day 23. LIQUOR COMMISSION - Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — Thank you to the Mayor and Board for allowing me to have this opportunity to serve the community. 25. REPORT FROM VILLAGE CLERK - Cook County has confirmed that Elk Grove Village will be an early voting site for the Gubernatorial Primary Election on June 28. Early Voting will take place from June 13 through June 27 at Village Hall in Rooms D & E. 26. UNFINISHED BUSINESS a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan Page 6 of 7 and Project. (First Reading at the June 30, 2021 Village Board Meeting) c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS — No Report 28. PUBLIC COMMENT — 8:03 p.m. Someone in the audience asked if the sign permit was approved for the Town Center. Mayor stated that it was approved as part of the Consent Agenda. Helen Leski mentioned that the Mayor skipped the next special event that is Memorial Day. Mayor thanked Helen and confirmed that he will be visiting the Senior Center on April 26. 29. ADJOURNMENT — Motion to adjourn the Village Board Meeting at 8:08 p.m. Moved by Trustee Feichter Second by Trustee Miller AYES: Trustees Prochno, Schmidt, Feichter, Franke, Lissner, Miller NAYS: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 7 of 7