HomeMy WebLinkAboutAGENDA - 05/24/2022 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
MAY 24, 2022
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (TRINITY GOSPEL CHURCH, JINTAEK CHUNG)
3. APPROVAL OF MINUTES OF MAY 10, 2022
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: May 24, 2022 $616,702.79
6. CONSENT AGENDA
a. Consideration of a request from Queen of the Rosary School, located at 690 Elk Grove
Boulevard, to waive the FY 2022-23 business license fees in the amount of $50.
(The Queen of the Rosary School is respectfully requesting the business license fee in the
amount of $50 to be waived for one vending machine that is located at 690 W. Elk Grove
Boulevard.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from Our Lady of the Blessed Sacrament Parish to waive
permit fees in the amount of $307 for the following:
• Installation of a brick paver patio and gazebo at Queen of the Rosary Church, 750
W. Elk Grove Boulevard, in the amount of $191; and
• Installation of a brick paver patio at St. Julian Eymard Church, 601 Biesterfield
Road, in the amount of $116.
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(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield
Road, to waive FY 2022/23 business license fees in the amount of $135 for their Art in
the Park event.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
d. Consideration to approve a sign variation for Ascension Alexian Brothers, 800
Biesterfield Road, increasing the overall existing number of signs and sign square footage
throughout the hospital campus.
(A variation is necessary to install an additional sign at the Ascension Alexian Brothers
which will increase the overall existing number of signs and sign square footage
throughout the hospital campus.
(The proposed sign will be placed on the new addition to the hospital.
(The Director of Community Development recommends approval.)
e. Consideration of a request from the Elk Grove High School Band Association at Elk
Grove High School, located at 500 W. Elk Grove Boulevard, to waive permit fees for a
holiday tree and wreath sale commencing on November 25, 2022 in the amount of $200.
(The Elk Grove Band Association utilizes this sale as a fundraiser for the band and
orchestra programs at Elk Grove High School.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
f. Consideration of a request from One School Global Chicago, located at 404 E. Devon
Avenue, to waive permit fees for interior alterations in the amount of $993.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
g. Consideration to award a purchase contract to Illinois Lighting of North Aurora, IL for
residential street light poles and luminaires in the amount of $28,121.50 from the
Residential Enhancement Fund.
(In April, 2022, the Village solicited proposals for residential street light poles and
luminaires.
(Three (3) vendors supplied proposals.
(The lowest responsive and responsible bid was received from Illinois Lighting, of North
Aurora, IL in the amount $28,121.50.
(Funds for the contract have been allocated in the Residential Enhancement Fund.
(The Director of Public Works recommends approval.)
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h. Consideration of a request to increase a professional services contract with HR Green, Inc.
of McHenry, IL for fire plan review services in the amount of $49,076, for a total contract
cost of $199,076 from the General Fund.
(The Fire Department has contracted with HR Green, Inc. for fire plan review services.
(The contract provides for regular review of sprinkler, fire pump, fire alarm drawings and
related calculations. Specialty reviews are also provided as needed.
(HR Green, Inc. representatives reviewing fire plans are ICC Certified Master Code
Professionals with fire service -specific certifications.
(An increase in the number and complexity of permits submitted requires an increase to
the FY22 contract to cover expenses for services rendered through April 30, 2022.
(Adequate funds are available in the FY22 Fire Department General Fund budget.
(The Fire Chief recommends approval.)
i. Consideration to award a professional service contract to Engineering Enterprises, Inc. of
Sugar Grove, IL for emergency interconnect analysis and water distribution system
modeling in the amount of $50,000 from the Water & Sewer Fund.
(A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for
professional services for Emergency Interconnect Analysis and Water Distribution System
Modeling.
(Updating and verifying the water works system model will assist in determining future
water main sizing, increasing the effectiveness of water facility operations, determining
the capacity of emergency interconnects, and identifying future capital improvement
needs.
(EEI will provide hydrant and pump testing, review historical water data, and calculate
needs assessments to revise the existing water works system model.
(The Director of Public Works recommends approval.)
j. Consideration to award a sole source purchase contract to Dinges Fire Company of
Amboy, IL for the purchase of fifteen (15) sets of custom turnout gear in the amount of
$53,250 from the General Fund.
(The Fire Department budgets annually to purchase custom turnout gear.
(Lion Group, Inc. is a leader in the protective clothing industry and offers a wide variety
of custom options.
(Personnel have provided positive feedback with Lion turnout gear.
(Dinges Fire Company of Amboy, IL is a local Lion distributor and holds a joint
purchasing contract through National Purchasing Partners (NPP).
(The current price reflects a 19.1 % increase from the prior year due to the increased cost
of materials, which has been delayed through supply chain disruptions.
(The Fire Department has a good working relationship with Dinges Fire Company.
(Adequate funds are available in the Fire Department General Fund budget.
(The Fire Chief recommends approval.)
k. Consideration to award a professional services contract to HR Green of McHenry, IL for
engineering/bidding services, construction observation and project management services
related to the demolition and restoration of property located at 53 S. Arlington Heights
Road in an amount not to exceed $86,690 from the Arlington -Higgins TIF Fund.
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(HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding,
construction observation and project management services for the demolition and site
restoration for the property located 53 S. Arlington Heights Road.
(HR Green, Inc. has successfully provided consulting services to the Village for the
construction management of the two new fire stations, two Public Works facilities, the
Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as
well as several other projects.
(Additionally, HR Green has provided similar services in relation to the demolition and
restoration of the former Elk Grove Hotel, Motel 6, Days Inn, 1550 E. Higgins, and 1932
E. Higgins sites.
(The Village Manager recommends approval.)
1. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Johler Demolition, Inc. of Arlington Heights, IL for demolition and site restoration
at 750 S. Arlington Heights Road in an amount not to exceed $98,500.
(On Thursday, March 3, 2022, the Village opened sealed bids for the Demolition and Site
Restoration Project located at 750 S. Arlington Heights Road.
(Nine (9) contractors obtained bid documents and seven (7) bids were submitted.
(The lowest responsive and responsible bid was received from Johler Demolition, Inc. of
Arlington Heights in the amount of $98,500.
(Adequate funds are available in the Capital Projects Fund.
(The Director of Community Development recommends approval.)
m. Consideration to award a contract through the Municipal Partnering Initiative Joint Bid
pricing to Corrective Asphalt Materials, LLC of South Roxana, IL for the Preventative
Street Maintenance - 2022 project in the amount of $109,799 from the General and
Business Leader Forum Funds.
(A proposal for applying Reclamite, a maltene based rejuvenation agent, to Village
roadways was submitted by Corrective Asphalt Materials, LLC.
(The proposal extends the unit prices from the Municipal Partnering Initiative Joint Bid
opened by the Village of Winnetka, IL, on March 11, 2021.
(In 2022, the Village will be placing Reclamite on the 6.8 miles of roadways that were
resurfaced in 2021.
(The Director of Public Works recommends approval.)
n. Consideration to increase the professional services contract with Cartegraph Systems,
LLC of Dubuque, IA for additional implementation services, support, and maintenance of
the Cartegraph OMS (Operations Management System) covering a three-year period in
the amount of $33,818.07, for a total amount not to exceed $217,098.79 from the Public
Work General and Water & Sewer Funds.
(On December 14, 2021 the Village Board awarded a professional services contract to
Cartegraph Systems, LLC of Dubuque, IA for a three year contract for the maintenance of
the Public Work's Department Cartegraph OMS (Operations Management System)
software suite.
(The Village solicited proposals for additional services, including the implementation and
maintenance of the software's Facilities Domain portion and Quarterly Data Backups.
(These additional services will increase the total contract by $33,818.07 for a total
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contract of $217,098.79 to be paid out over a three-year period from January 1, 2022
through December 31, 2024.
(Funds have been budgeted in the Public Works General Fund (50%) and Water & Sewer
Fund (50%).
(The Director of Public Works recommends approval.)
o. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for Resubdivision and a Special Use Permit to operate a Popeyes
restaurant with a drive-thru at 980 Elk Grove Boulevard.
(Zubha Pop Foods, LLC is petitioning the Village to resubdivide the subject property
from one (1) lot to two (2) lots and for a Special Use Permit to operate a Popeyes
restaurant with a drive-thru at 980 Elk Grove Town Center.
(The date for a Public Hearing has not been established.)
p. Consideration to adopt Ordinance No. 3757 amending The Position Classification And
Salary Plan Of The Village Of Elk Grove Village (Deputy Director -Public Works
Department, Superintendent Of Public Works -Public Works Department, Assistant
Director Of Human Resources -Village Manager's Office, Management Analyst/Sr.
Management Analyst -Village Manager's Office, And Social Services Supervisor -Police
Department.
(This ordinance amends the position classification system by deleting one (1)
Superintendent of Public Works and adding one (1) Deputy Director of Public Works;
deleting one (1) Assistant Director of Human Resources and adding one (1) Senior
Management Analyst/Management Analyst in the Village Manager's Office; and adding
one (1) Social Services Supervisor to the Police Department effective May 25.
(The one additional Social Services Supervisor is a temporary authorization approved
until the retirement of the current Social Services Supervisor, effective November 2022.)
q. Consideration of the following:
• To adopt Resolution No. 24-22 approving the Revised Elk Grove Village
Emergency Operations Plan and the Elk Grove Village Pre -Disaster Recovery
Plan; and
• To authorize the Mayor and the Directors of Emergency Management to sign and
implement the Emergency Operations Plan.
(The Village of Elk Grove recognizes its responsibility to be prepared in a coordinated
response before, during and after a disaster affecting the Village.
(This resolution authorizes authorities to sign and implement a Revised Emergency
Operations Plan and Pre -Disaster Recovery Plan for the Village of Elk Grove Village
effective June 2022.)
r. Consideration to adopt Resolution No. 25-22 repealing Resolution No. 41-19 determining
the appropriateness for Class 7B status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for the Elk Grove Technology Park,
Elk Grove Village, Illinois.
(This Resolution appeals Resolution No. 41-19 that was approved on July 16, 2019.
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(The applicant for the Class 7B status has failed to meet the conditions set forth in the
Redevelopment Agreement with respect to the development for which the Class 7B
designation was given.
(The Village has been advised that as proposed, the hotel redevelopment is not moving
forward.)
s. Consideration to adopt Resolution No. 26-22 authorizing the Mayor and Village Clerk to
execute a real estate sales agreement between the Village of Elk Grove Village and
Vulcan Lands, Inc. (1520 and 1700 Midway Court).
(This property is being purchased with the intent of future development.
(A copy of the Real Estate Sales Agreement will be available at the Village Board
Meeting.)
t. Consideration to adopt Resolution No. 27-22 authorizing the Mayor and Village Clerk to
execute a Third Amendment to the Redevelopment Agreement between the Village of Elk
Grove Village and Amalfi, LLC for property located at 1180 Devon Avenue.
(This Third Amendment allows for the owner to recoup TIF eligible expenses with respect
to the Restaurant and Banquet Facility in the Devon/Rohlwing TIF District.
(The Exhibits will be available at the Village Board Meeting.
(The Village Attorney recommends approval.)
7. REGULAR AGENDA
a. Consideration to adopt Ordinance No. 3758 approving the Village of Elk Grove Village
Arlington -Higgins Tax Increment Redevelopment Plan and Project.
(This ordinance provides that the proposed tax increment finance area is designated as a
redevelopment project so that it therefore, be eligible for tax increment financing.)
b. Consideration to adopt Ordinance No. 3759 designating the Village of Elk Grove Village
Arlington -Higgins TIF Redevelopment Project Area, in connection with the approval of
the Arlington -Higgins Redevelopment Plan and Project.
(This ordinance provides that the proposed tax increment finance area is designated as a
redevelopment project so that it therefore, be eligible for tax increment financing.)
c. Consideration to adopt Ordinance No. 3760 adopting Tax Increment Financing for the
Village of Elk Grove Village, Cook and DuPage Counties, Illinois in connection with the
Designation of the Arlington -Higgins Redevelopment Project Area and Adoption of the
Arlington -Higgins Redevelopment Plan and Project.
(This is an Ordinance adopting TIF financing to pay for the eligible redevelopment costs.)
8. PLAN COMMISSION - Village Manager Roan
a. PC Docket 22-2 - Consideration of a petition submitted by Titan Motors for a Special Use
Permit for the operation of an automobile showroom for internet based sales in an I-1
Industrial Zoning District for property located at 755 Nicholas Boulevard. (PH 05-16-22)
b. PC Docket 22-3 - Consideration of a petition submitted by Vresthena LTD for a Special
Use Permit for the operation of a vehicle collision repair shop in an I-1 Industrial Zoning
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District for property located at 145 Lively Boulevard. (PH 05-16-22)
c. Consideration of a petition submitted by 776 Oak Lawn Ave., LLC for a Special Use
Permit for the operation of an automobile repair garage located at 85 Kelly Street. (A
Public Hearing date is yet to be established.)
d. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Boulevard. (A Public Hearing date is yet
to be established.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a. ZBA Docket 22-4 - Consideration of a petition submitted by Roi Kiferbaum, Blue Water
Builders, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to
minimum building size in industrial zoning districts for property located at 1505 Pratt
Boulevard. (PH 5-12-22)
b. ZBA Docket 22-5 - Consideration of a petition submitted by Paul and Donna Szilvagyi
for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted
projections into the required front yard in residential zoning districts for property located
at 316 Walter Avenue. (PH 6-9-22)
c. ZBA Docket 22-6 - Consideration of a petition submitted by Andrew Snyder for a
variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted
locations for fences in residential zoning districts for property located at 316 Walter
Avenue. (PH 6-9-22)
10. RECYCLING & WASTE COMMITTEE - Trustee Feichter
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Lissner
14. YOUTH COMMITTEE - Trustee Franke
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Franke
19. AIRPORT UPDATE -Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
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22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing
Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board
Meeting)
b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway
Court TIF Redevelopment Project Area, in connection with the approval of the Midway
Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk
Grove Village, Cook County, Illinois, in connection with the Designation of the Midway
Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment
Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
MAY 24, 2022
7:00 PM
6. CONSENT AGENDA
u. Consideration of a request from the Elk Grove Farmers Market to waive business license
fees for the 2022 Farmers Market taking place in the Municipal parking lot in the amount
of $100.
(Elk Grove Farmers Market is requesting a fee waiver for a general retail license ($100)
for its annual Farmers Market to be held from June 4, 2022 through October 15, 2022.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Village Clerk recommends approval.)
v. Consideration to award a purchase contract through the Suburban Purchasing Cooperative
(SPC) contract to Currie Motors of Frankfort, IL for the purchase of (4) Ford Escapes in
the amount of $104,436 from the Capital Replacement Fund.
(In the FY23 budget, funds have been allocated to replace (4) inspector vehicles due to
age and mileage.
(The Ford Escape SUV is available through the Suburban Purchasing Cooperative (SPC)
contract from Currie Motors of Frankfort, IL.
(The total purchase cost for four (4) units is $104,436. Sufficient funds are available in the
Capital Replacement Fund.
(The Director of Community Development recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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