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HomeMy WebLinkAboutAGENDA - 06/21/2022 - Village Board AgendaAGENDA REGULAR VILLAGE BOARD MEETING JUNE 21, 2022 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR ROBYN TABB, PRINCE OF PEACE UNITED METHODIST CHURCH) 3. APPROVAL OF MINUTES OF MAY 24, 2022 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: MAY 31, 2022 $ 4,481,501.47 JUNE 7, 2022 $ 286,361.86 JUNE 21, 2022 $ 633,408.86 6. CONSENT AGENDA a. Consideration of a request from Grove Junior High School located at 777 Elk Grove Boulevard, to waive the FY 2022-23 business license fees in the amount of $150. (Grove Junior High School is respectfully requesting the Business License fee in the amount of $150 to be waived for a general retail license for a school supply shop and one vending machine that is located at 777 W. Elk Grove Boulevard. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of the following request from the Elk Grove Village Public Library, 1001 Wellington Avenue: • To waive permit fees for the renovation of the staff lounge to construct a Lactation Suite in the amount of $179; and • To waive permit fees sealcoat and stripe the parking lot in the amount of $296. Page 1 of 10 (It has been a past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration of a request from HCR ManorCare, located at 1940 Nerge Road, to waive FY 2022-23 business license fees in the amount of $200. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) d. Consideration of a request from Community Consolidated School District 59 to waive permit fees in the amount of $594 for the replacement of sewer lines and the installation of a test manhole at Clearmont Elementary School, located at 280 Clearmont Drive. (It has been a past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. The Director of Community Development recommends approval.) e. Consideration of a request from The Salvation Army, located at 1000 Pratt Boulevard, to waive FY 2022/23 vehicle sticker fees in the amount of $1,475. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) f. Consideration of a request to issue a sole source contract to CDS Office Technologies of Itasca, IL for the purchase of seven (7) Panasonic Toughbooks and accessories in the amount of $25,990 from the General Fund. (The FY2023 Fire Department budget includes funding for the replacement of patient care EMS laptops. (The Fire Department conducted a field test with two (2) different manufacturers of rugged laptops and concluded that Panasonic best meets the needs of the department. (The Fire Department currently uses Panasonic patient care laptops and finds them to be highly reliable. (CDS Office Technologies of Itasca, Illinois has offered the Fire Department pricing that is lower than the currently published Government Services Administration (GSA) contract. (The Fire Department has a good working relationship with CDS Office Technologies, which supplied the laptops currently in use. (Adequate funds are available in the FY23 Fire Department General Fund budget. (The Fire Chief recommends approval.) g. Consideration to award a professional services contract to OKW Architects, PLLC of Chicago, IL for the development of documents for solicitation of developer proposals and administration of a process to review and evaluate proposals related to the proposed redevelopment of Village -owned property at the southeast corner of Arlington Heights Road and Higgins Road in an amount not to exceed $35,000 from the Arlington/Higgins TIF. Page 2 of 10 (OKW Architects submitted a proposal to provide services for the development of an RFP document for solicitation of developer proposals and administration of an RFP process to review and evaluate proposals related to the proposed redevelopment of Village -owned property at the southeast corner of Arlington Heights Road and Higgins Road. (OKW Architects has over 60 years of experience, primarily in the Chicago metropolitan area. They have experience working directly with communities on site analysis, feasibility planning and aspirational but realistic concepts. They have worked directly with the Cities of Woodstock and Crystal Lake and are currently working with the City of Skokie, where they are providing planning expertise and assisting with an RFP process. (OKW Architects has also been a part of development teams working in financial partnership with communities including Mundelein, Park Ridge, and Deerfield. They are currently working on the redevelopment of Golf Mill Mall in collaboration with the Village of Niles. (The Deputy Village Manager recommends approval.) h. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk Grove Village, IL to build and install three (3) LED Illuminated Village Gateway Signs in the amount of $51,849 from the Business Leaders Forum and Busse -Elmhurst Redevelopment Fund. (The Village has utilized the consulting team of Civiltech Engineering, Inc. and Rebechini Studios, Inc. to develop the design plans for the installation of three Village gateway signs. (A proposal was obtained from Rebechini Studios to manufacture and install these three signs. (Two of these signs will be installed within the Business Park located at the southwest corner of Landmeier Road and Elmhurst Road and the other within the Busse Road median just north of I-490. (The third gateway sign will be installed on Higgins Road just east of Arlington Heights Road. (Manufacturing the signs through Rebechini Studios as the sole source supplier of these signs will ensure the sign uniformity, standardization of equipment, quality control and lessen the construction lead time for sign installations. (The Director of Public Works recommends approval.) i. Consideration to award a professional service contract to Engineering Enterprises Inc. of Sugar Grove, IL for Design Engineering Services for the Landmeier Road and Busse Road Intersection Rehabilitation project in the amount of $146,707 from the Busse - Elmhurst Redevelopment Fund. (The Village has secured seventy-five percent (75%) in Federal funding for the construction and construction engineering for the resurfacing of the Landmeier Road and Busse Road Intersection. (Engineering Enterprises Inc. of Sugar Grove, Illinois submitted a proposal to provide Design Engineering Services for this intersection rehabilitation project in the amount of $146,707. (Adequate funds are available in the Busse -Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) Page 3 of 10 j. Consideration to award a professional service contract to the lowest responsive and responsible bidder, Midwest Well Services, Inc. dba: Municipal Well & Pump of Waupun, WI for the Well House Number 9 Rehabilitation project in the amount of $449,692 from the Busse -Elmhurst Redevelopment Fund. (On Tuesday, June 6, 2022, the Village opened sealed bids for Well House Number 9 Rehabilitation project. (A total of five (5) contractors obtained contract documents, with two (2) submitting bids. (The lowest bid was received from Midwest Well Services, Inc. dba: Municipal Well & Pump, of Waupun WI in the amount of $449,692. (This project includes furnishing and installing a new 300 HP submersible motor, and the removal of all the old well equipment. (The Village's consultant, Engineering Enterprises, who created the Well House Number 9 Rehabilitation project bid specifications, recommends awarding the bid to Midwest Well Services, Inc. dba: Municipal Well & Pump. Engineering Enterprises' recommendation is based on their work history and successful completion of similar projects with other local communities. (Adequate funds are available in the Busse -Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) k. Consideration to award a professional services contract to HR Green, Inc. of McHenry, IL for engineering review and coordination services related to the new I-490 Tollway corridor and various other engineering services in the amount of $500,000 from the Busse -Elmhurst Redevelopment Fund. (The Illinois Tollway is concurrently constructing and designing the new I-490 section of the Tollway system. (The Village has begun to receive plans, intergovernmental agreements and other contract documents that will require detailed review, quick turn around and significant knowledge of the federal and state requirements. (The Village solicited a proposal from HR Green, Inc. to provide plan reviews, coordination with other agencies, landscape planning, general engineering services, and project management for the Village related to this Illinois Route 490 corridor project. (Adequate funds are available in the Busse -Elmhurst Redevelopment Fund. (The Director of Public Works has recommended approval.) 1. Consideration to award a professional services contract to Linebarger Goggan Blair & Sampson, LLP of Chicago, IL to collect delinquent accounts receivable, including past due fines and citations, at a fee of 19.75% of the amount collected by the firm. (The Village previously contracted with Armor Systems Corporation for debt collection services at a collection rate of 30%. (The Village transitioned to collection services with Illinois Debt Recovery Offset Portal (IDROP) in April 2012. (IDROP discontinued collection of various debts, including red light violations, in February 2020. (Linebarger Goggan Blair & Sampson is one of two vendors authorized by the Illinois Secretary of State to receive collection files for red light violations. (Municipal Collection Services, LLC, the other State authorized vendor, quoted collection services at a rate of 38% of the amount collected. Page 4 of 10 (The Director of Finance recommends approval.) m. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Rezoning to rezone the properties located at 490 Bennett Road and 500 Bennett Road from I-1 to Innovation & Technology Center District. (Bridge Development Partners has petitioned the Village to resubdivide the properties located at 490 Bennett Road, 500 Bennett Road, and 75 Northwest Point Boulevard from three (3) lots to one (1) lot. (Currently, the properties located at 490 Bennett Road and 500 Bennett Road are zoned I-1, while the property located at 75 Northwest Point Boulevard is zoned ITC. (In order to complete the consolidation of these lots, the Petitioner has requested to rezone the properties located at 490 Bennett Road and 500 Bennett Road from I-1 to ITC to align the zoning of these two properties with the zoning of 75 Northwest Point Boulevard. (The date for the Public Hearing has not yet been established.) n. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Resubdivision of property located at 2025 Tonne Road to divide the existing lot from one (1) lot to two (2) lots, with associated variations, and a Special Use Permit to relocate cellular communication equipment to a monopole in the new subdivision. (The Village of Elk Grove is petitioning for the resubdivision of 2025 Tonne Road and a special use permit for the purpose of relocating the cellular antennas on the water tower located at 700 Pratt Avenue. (The Village is constructing a new water tower to serve the Business Park. Once the new water tower is complete, the Village will decommission the Pratt Water Tower. (The Village is pursuing a land swap agreement with the owner of the property at 2025 Tonne Road, whereby the Village will acquire a portion of the property at 2025 Tonne Road, in exchange for the site of the soon -to -be decommissioned water tower at 700 Pratt Avenue. (The date for a Public Hearing has not been established.) o. Consideration to adopt Ordinance No. 3761 granting a Special Use Permit to Vresthena LTD to operate a vehicle collision repair shop in an I-1 Industrial Zoned District for property located at 145 Lively Boulevard. (This item was discussed at the May 24, 2022 Village Board Meeting and currently appears under Unfinished Business.) p. Consideration to adopt Ordinance No. 3762 granting a Special Use Permit in an I-1 Industrial Zoning District to Titan Motors to permit the operation of an automobile showroom for internet vehicle sales on the property located at 755 Nicholas Boulevard in Elk Grove Village. (This item was discussed at the May 24, 2022 Village Board Meeting and currently appears under Unfinished Business.) q. Consideration to adopt Ordinance No. 3763 granting a variation of Section 7-1 of the Zoning Ordinance to permit the construction of a six thousand seven hundred and ninety- four (6,794) square foot building on an estimated sixty-three thousand four hundred and eleven (63,411) square foot lot in an I-2 Industrial Zoning District for property located at Page 5 of 10 1505 Pratt Boulevard in Elk Grove Village. (Blue Water Builders) (This item was discussed at the May 24, 2022 Village Board Meeting and currently appears under Unfinished Business.) Consideration to adopt Ordinance No. 3764 amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class "MT" liquor licenses. (This ordinance increases the number of Class "MT" liquor licenses from zero (0) to one (1) - Tivoli Enterprises). Consideration to adopt Resolution No. 28-22 establishing Annexation fees; fees for review of certain documents; and fees for public hearings held before the Mayor and Board of Trustees, Plan Commission and Zoning Board of Appeals of the Village of Elk Grove Village. (This Resolution establishes annexation and public hearing fees, as well as fees for the review of certain documents. (The Resolution increases the fees for annexation, which have not changed in over 30 years. All other fees established by this resolution remain the same.) t. Consideration to adopt Resolution No. 29-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 955 Estes Avenue. (The Law Offices of Sarnoff and Baccash, on behalf of their client Faropoint Ventures, LLC, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 955 Estes Avenue. (The Applicant intends to purchase the vacant 40,080 square foot building located on an 89,975 square foot site. The building has been 100% vacant since March of 2022. (The Applicant intends to purchase and rehabilitate the building to lease to an industrial tenant. (The Applicant intends to spend between $500,000 and $1,000,000 to refurbish the building, including adding new facade treatment to the entirety of the building, removing the remnants of the on -street loading dock and restoring the space to grass, adding new lighting, adding new company signage upon tenancy, refurbishing the parking lot, cleaning out rear drainage ditch, adding a new awning over main entry, and painting all bollards. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves a purchase for value and occupation of a vacant building with significant rehabilitation and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. Page 6 of 10 (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) u. Consideration to adopt Resolution No. 30-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1020 Bonaventure Drive. (The Law Offices of Rock Fusco & Connelly, LLC, on behalf of their client Willow's Path LLC, (Applicant) is seeking a Cook County Class 613 property tax exemption for property located at 1020 Bonaventure Drive. (The Applicant intends to purchase a 94,229 square foot site encompassing a 30,653 square foot building that has been vacant since July 21, 2017. (The Applicant intends to rehabilitate the building and utilize it for their operations under the name Everlights. Everlights is a seller of decorative lighting for both commercial and residential projects. Everlights is currently located in Roselle and plans to move its entire operation to Elk Grove Village. They will utilize the new space as their corporate headquarters, showroom, sales, e-commerce sales, and warehousing of their stock. Everlights intends to employ between twenty and twenty five people. (The Applicant intends to spend approximately $1.9 million on refurbishing the building. This includes a full rehabilitation of the interior and exterior. Exterior improvements include; updating the fagade, landscaping and signage per the application submittal including, adding a metal fagade accent band along the top of the building, cladding both entrances with wood paneling and removing the older metal features, adding lighting on the fagade and parking lot, adding up -lighting to the building, adding new lighting sconces at each entry; adding an exterior backlit company sign, and repave and stripe the parking lot in accordance with Village standards and replace driveway aprons as needed per Village standards. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves a purchase for value and occupation of a vacant building with significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) Page 7 of 10 v. Consideration to adopt Resolution No. 31-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 601 Busse Road/1800 Howard Street. (Burnham Fortune, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for certain real estate located at 601 Busse Road and 1800 Howard Street. (The Applicant intends to demo the subject properties and construct a new single -story speculative industrial building containing approximately 312,482 square feet. The Applicant plans to spend approximately $40 million to demolish and construct a new building at the subject properties. (The proposed development includes approximately 6,934 square feet of office space, 262 vehicular parking spaces, and 71 trailer stalls. The proposed development would address storm water management through the inclusion of underground volume control facilities. The proposed development includes ample landscaping features along Busse Road with a monumental water feature, enhanced facade elements and a 200-foot screening wall to buffer and shield views of trailer parking from the street. (The eligibility requirements for 6B status are new construction and substantial renovation of buildings. This site qualifies as it involves new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (A Public Hearing date is yet to be established.) b. Consideration of a petition submitted by Popeyes Restaurant for a Resubdivision and a Special Use Permit to operate a Popeyes restaurant with a drive-thru at 980 Elk Grove Town Center. (A Public Hearing date is yet to be established.) 9. ZONING BOARD OF APPEALS - Village Manager Roan a. ZBA Docket 22-5 - Consideration of a petition submitted by Paul and Donna Szilvagyi for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted projections into the required front yard in residential zoning districts for property located at 316 Walter Avenue. (PH 6-9-22) Page 8 of 10 b. ZBA Docket 22-6 - Consideration of a petition submitted by Andrew Snyder for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts for property located at 1278 Diane Lane. (PH 6-9-22) c. ZBA Docket 22-7 - Consideration of a petition submitted by Paul Wicoff, Burr Computer Environments, Inc., for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted heights of fences in industrial zoning districts for property located at 2021 Lunt Avenue. (PH 07-14-22) d. ZBA Docket 22-8 - Consideration of a petition submitted by Matthew Williams, Gensler, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted heights of fences in industrial zoning districts for property located at 2055 Lunt Avenue. (PH 07-14-22) e. ZBA Docket 22-9 - Consideration of a petition submitted by Robert Pinzur, attorney, on behalf of Jorge Martinez and Lordes Lydia Martinez, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts for property located at 345 Maple Lane. (PH 07-14-22) 10. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Lissner 14. YOUTH COMMITTEE - Trustee Franke 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Franke 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER Page 9 of 10 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a Special Use Permit for Vresthena LTD for the operation of a vehicle collision repair shop in an I-1 Industrial Zoning District for property located at 145 Lively Boulevard. b. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a Special Use Permit for Titan Motors for the operation of an automobile showroom for intemet-based sales in an I-1 Industrial Zoning District for property located at 755 Nicholas Boulevard. c. Village Attorney - Direct the Village Attorney to prepare the necessary documents to allow Roi Kiferbaum, Blue Water Builders, a variation from the Elk Grove Village Zoning Ordinance as it pertains to minimum building size in industrial zoning districts for property located at 1505 Pratt Boulevard. d. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) e. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) f. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 10 of 10