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HomeMy WebLinkAboutAGENDA - 07/19/2022 - Village Board Agenda and AddendumAGENDA REGULAR VILLAGE BOARD MEETING JULY 19, 2022 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF JUNE 21, 2022 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: JUNE 30, 2022 $4,038,306.68 JULY 05, 2022 $ 238,127.00 JULY 19, 2022 $ 492,146.78 6. CONSENT AGENDA a. Consideration of a request from Prince of Peace United Methodist Church, 1400 S. Arlington Heights Road, to waive permit fees in the amount of $40 for driveway replacement at the church parsonage located at 1307 Berkenshire Lane. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration of a request from the Prairie Lake School, located at 408 E. Devon Avenue, to waive FY2022-23 business license fees in the amount of $100. (The Prairie Lake School is seeking a waiver of FY2022-23 business license fees related to the school's resale of food. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) c. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield Page 1 of 10 Road, to waive FY 2022/23 vehicle sticker fees in the amount of $1,950. (The Elk Grove Park District is seeking a waiver of FY 2022/23 vehicle sticker fees for 4 passenger vehicles ($100), 15 Class-B trucks ($750), 12 Class-D/F trucks ($900), and 2 Class-H/J/K trucks ($200) for a total waiver of $1,950. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) d. Consideration to concur with prior Village Board authorization to award a construction contract to the lowest responsive and responsible bidder Valor Technologies, Inc. of Bolingbrook, IL for Pre -Demolition Asbestos Abatement at 53 S. Arlington Heights Road, in an amount not to exceed $41,930 from the Arlington Heights/Higgins Redevelopment Fund. (On Thursday, June 16, 2022, the Village opened sealed bids for the Pre -Demolition Asbestos Abatement project at 53 S. Arlington Heights Road. Six (6) bids were submitted. (The lowest responsive and responsible bid was received from Valor Technologies, Inc. of Bolingbrook, IL in the amount of $41,930. (Adequate funds are available in the Arlington Heights/Higgins Redevelopment Fund. (The Director of Community Development recommends approval.) e. Consideration to award a professional service contract to Baxter & Woodman, Inc. of Crystal Lake, IL for engineering services needed to complete an ADA Transition Plan for Public Right of Way and Sidewalks in the amount of $42,500 from the Business Leaders Forum Fund. (The Americans with Disability Act of 1990 (ADA) requires all public agencies with 50 or greater employees to create an ADA Transition Plan for Public Rights of Way and Sidewalks. (A proposal was solicited from Baxter & Woodman, Inc. of Crystal Lake, IL for the completion of the Village's ADA Transition Plan for Public Rights of Way and Sidewalks. (Baxter & Woodman, Inc. has successfully completed similar ADA Transition Plans for other municipalities. (Adequate funds are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) f. Consideration to award a professional engineering service contract to Baxter & Woodman, Inc. of Crystal Lake, IL for the Biesterfield Road Basin Outfall Drainage Study in the amount of $46,900 from the Water and Sewer Fund. (Baxter & Woodman, Inc. of Crystal Lake, IL submitted a proposal to provide professional engineering services for the Biesterfield Road Basin Outfall Drainage Study. (This proposal called for the inclusion of a hydrologic and hydraulic study of the Biesterfield Road detention basin. A study of the existing 65" Corrugated Metal Pipe (CMP) running north within the residents' rear yard easements along Oregon Trail, New Mexico Court and Oklahoma Way. Along with condition assessment and recommendations for sizing and relocating a new storm sewer line. (Baxter & Woodman has successfully completed similar drainage studies for numerous Page 2 of 10 municipal projects and have an excellent reputation in water resource engineering, and are knowledgeable in Federal, State and Village standards. (Adequate funds are available in the Water and Sewer Fund. (The Director of Public Works recommends approval.) g. Consideration of a request from Meet Chicago Northwest Convention Bureau for payment of annual dues for FY 2022-23 in the amount of $79,483.25. (The annual dues rate is based on 10% of the 4% hotel/motel taxes collected. (Compared to last year, this year's distribution to the Meet Chicago Northwest increased by $36,700.95 due to the recovery from the pandemic.) h. Consideration to award a professional service contract to BLA, Inc. of Itasca, IL to provide the necessary construction engineering services for the Meacham Road Side Path project in the amount of $111,118 from Capital Projects Fund. (BLA, Inc. submitted a proposal to provide the necessary construction engineering services for the Meacham Road Side Path project. (The Meacham Road Side Path project will include complete sidewalk replacement and widening to an 8' foot side path along the east side of Meacham Road from 1-390 to Texas Street. (BLA, Inc. has successfully completed construction supervision for numerous municipal projects and has an excellent reputation in construction engineering, and is knowledgeable in Federal, State and Village standards. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works has recommended approval.) Consideration to award a professional service contract to the lowest responsive and responsible bidder Go Painters, Inc. of Maywood, IL for the sandblasting and painting of 2,200 fire hydrants in the amount of $206,800 from the Water and Sewer Fund. (On Tuesday, July 5, 2022, the Village opened sealed bids for the Fire Hydrant Painting project. (The project consists of sandblasting, surface prepping, and painting of 2,200 Village - owned fire hydrants. (A total of four (4) contractors obtained contract documents, with three (3) submitting bids. (The lowest bid was received from Alpha Paintworks but was rejected for not submitting a required bid bond and not completing any of the required documents in the bid packet. (The lowest responsive bid was received by Go Painters, Inc. of Maywood, IL, for the amount of $206,800. (Adequate funds are available in the Water and Sewer Fund. (The Director of Public Works recommends approval.) j. Consideration to increase the contract with Douglas Floor Covering of North Aurora, IL for the carpet replacement in the Village Hall & Public Safety Building in the amount of $30,700 for a total contract amount of $223,226. i 9 from the Capital Projects Fund. (On January 25, 2022, the Village Board awarded a contract with Douglas Floor Covering of North Aurora, IL in the amount of $192,526.19 for the Carpet Replacement Village Hall & Public Safety Building project. Page 3 of 10 (The original contract consisted of the removal and installation of approximately 18,800 square feet of carpet at the Village's Public Safety Building and Fire Administration offices. (During the project, the Village identified additional areas of carpet removal and installation to be performed by the Contractor. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) k. Consideration to award a construction contract to the lowest responsive and responsible bidder R.W. Dunteman Company of Addison, IL for the Meacham Road Side Path project in the amount of $1,165,600.42 from the Capital Projects Fund. (On Tuesday, July 5, 2022, the Village opened sealed bids for the Meacham Road Side Path project. (This project will include complete sidewalk replacement and widening of existing walkway to an 8' foot side path along the east side of Meacham Road from 1-390 to Texas Street. (Six (6) contractors obtained bid documents and all six (6) submitted bids. (The lowest responsive and responsible bid was received from R.W. Dunteman Company of Addison, 1L. (The Village received a grant from the Invest in Cook program and will be reimbursed in the amount of $500,000 for this side path project. (Adequate funds are available in the Capital Project Fund. (The Director of Public Works recommends approval.) I. Consideration of the following items related to the closing of the Fiscal Year 2022 Budget and amendments to the adopted Fiscal Year 2023 Budget: • Amend the Fiscal Year 2023 Budget for the carryover of bond proceeds and outstanding encumbrances from the Fiscal Year 2022 Budget for a total amount of $26,048,506; • Amend the Fiscal Year 2023 Arlington Heights/Higgins Redevelopment Fund budget in the amount of $8,000,000 to cover costs associated with the redevelopment of the Shopping Center and Elk Grove Bowling Alley; • Amend the Fiscal Year 2023 Midway Court Redevelopment Fund budget in the amount of $18,000,000 to cover costs associated with the redevelopment of the project area; • Amend the Fiscal Year 2023 Devon/Rohlwing Road Redevelopment Fund budget in the amount of $450,000 to cover costs associated with an amended redevelopment agreement; • Amend the Fiscal Year 2022 General Fund budget in the amount of $10,000,000 to cover costs associated with Fire Pension personal property replacement tax expenses and a transfer of funds to support future capital projects; • Amend the Fiscal Year 2022 Grove Mall Redevelopment Fund budget in the amount of $530,000 to cover costs associated with the termination of the fund; • Amend the Fiscal Year 2022 Debt Service Fund budget in the amount of $14,600,000 to cover costs associated with the refinancing of existing bonds; • Amend the Fiscal Year 2022 Police Pension Fund budget in the amount of Page 4 of 10 $900,000 to cover costs associated with pension benefits.; • Amend the Fiscal Year 2022 Residential Enhancement Fund budget in the amount of $10,000 to cover retainage payable costs associated with the Clock Tower improvements. (This is the twenty-third year that the Village has rolled unfilled purchase orders for goods and services into the new fiscal year budget. The amount of outstanding purchase orders and general carryover requests from the Fiscal Year 2022 Budget totals $26,048,506. (The majority of items being carried forward are ongoing or planned fixed and operating capital projects in the Water/Sewer Fund and Capital Projects Fund. (Increasing the budget at this time ensures that the Village's financial operations remain compliant with Illinois budgetary statutes and generally accepted accounting principles. (The Director of Finance recommends approval.) m. Consideration to grant special permission authorizing the expansion of the previously approved outdoor seating at Mikerphone Brewing, 121 Garlisch Drive, in conjunction with the seating plan approved by the Community Development Department. (Mikerphone Brewing submitted a request seeking approval to expand their outdoor seating. Their proposal is to convert under-utilized areas of their front yard into additional seating for customers. (The Village has authorized other requests provided there are no detrimental effects on the area. (The Director of Community Development recommends approval.) n. Consideration to commit to the purchase of Bulk Rock Salt through the State of Illinois Joint Purchasing Contract in the amount of 2,500 tons for the FY 2022-2023 winter season. (Illinois (CMS) is currently preparing bids for the FY 2022-23 Bulk Rock Salt Joint Purchasing Program. (The Village intends to purchase 2,500 tons of Bulk Road Salt for the 2022 - 2023 winter season. (The contract allows for the purchase of a minimum of eighty percent (800/0) and a maximum of one hundred and twenty percent (120%) of the awarded amount. (This purchase option provides flexibility in the event that snowfall totals were below average and provides sufficient quantity to ensure safe roadways during a severe winter. (Adequate funds have been budgeted for this project in the FY2023 budget. (The Director of Public Works recommends approval.) o. Consideration to award a professional service contract to the lowest responsive and responsible bidder Schaefges Brothers, Inc. of Wheeling, IL for the Gateway Signs — Business Park Phase II project in the amount of $826,412.93 from the Business Leaders Forum and Busse -Elmhurst Redevelopment Funds. (On Tuesday, July 5, 2022, the Village opened sealed bids for the Gateway Signs -- Business Park Phase Il project. (The project consists of site improvements Business Park. at three gateway sign locations within the Page 5 of 10 (The Village will also remove two older signs made redundant by other welcome markers. (Five (5) contractors obtained bid documents, with three (3) submitting a bid. (The lowest responsive and responsible bid was received from Schaefges Brothers, Inc. of Wheeling, IL in the amount of $826,412.93. (Adequate funds are available for this project in the Business Leaders Forum and Busse - Elmhurst Redevelopment Funds.) (The Director of Public Works recommends approval.) p. Consideration to adopt Ordinance No. 3765 granting a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit the construction of a six (6) foot privacy fence extending approximately fourteen (14') feet beyond the nearest front corner of the principal structure on the adjacent single-family residential lot to the northeastt at 1270 Robin Drive for property located at 1278 Diane Lane, Elk Grove Village (Snyder/Kong). (This item was discussed at the June 21, 2022 Village Board Meeting and currently appears under Unfinished Business.) q. Consideration to adopt Ordinance No. 3766 granting a variation of Section 3-7:D(l) of the Zoning Ordinance as it pertains to overhanging structures in a required front yard to permit the installation of a covered porch that projects five feet (5') into the required front yard of property located at 316 Walter Avenue (Szilvagyi). (This item was discussed at the June 21, 2022 Village Board Meeting and currently appears under Unfinished Business.) Consideration to adopt Ordinance No. 3767 amending paragraph K of the Class MB liquor license Section 3-3-6 of the Village Code to permit the sale of Bourbon/Whiskey bottles at Microbreweries. (This Ordinance amends paragraph K in the Class MB liquor license in Section 3-3-6 of the Village Code to allow the sale of co -branded bourbon/whiskey bottles for consumption off premises as permitted with a Class 3 state license.) s. Consideration to adopt Ordinance No. 3768 amending Section 6-4-5-1-D of the Village Code with respect to the minimum fine amount. (This Ordinance sets the fine for Semi -Tractor or Semi -Trailer Parking on public streets to $250 according to the State statutes.) t. Consideration to adopt Ordinance No. 3769 amending The Position Classification and Salary Plan of the Village of Elk Grove Village (Special Events Coordinator -Village Manager's Office). (This ordinance adds one (1) Special Events Coordinator position to the Village Manager's Office effective July 19, 2022.) u. Consideration to adopt Resolution No. 32-22 authorizing Release/Retention of Executive Session minutes of the Village of Elk Grove Village from July 2020 through December 2020. (As required by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions. (This Resolution allows the release of minutes from July 2020 through August 2020. Page 6 of 10 (The Village Clerk recommends approval.) v. Consideration to adopt Resolution No. 33-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 613 Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 2500 Lunt Avenue. (Elliot and Associates, on behalf of their client Qui & Qu Prop Holdings Co., (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2500 Lunt Avenue. (The Applicant recently purchased the 21,361 square foot building that has been vacant since 2016. (The Applicant intends to rehabilitate and occupy the building for its related entity, Aroma International Inc. Aroma is a leading Japanese supplier of seafood and distributes to restaurants and grocery stores in the region. Aroma is currently leasing space in Arlington Heights, IL. Aroma plans to create twenty-five to thirty full-time jobs in Elk Grove due to the move. (The Applicant intends to spend approximately $664,414 on refurbishing the property, including interior and exterior work. Interior improvements include adding new freezers and coolers and other upgrades necessary to process food. Exterior improvements include new illuminated signage, new wood facade features, new lighting, new landscaping, new docks and drive aprons, vacation of parking in the twenty-five foot setback with restoration back to grass, repaving and striping the parking lot, cleaning of the perimeter of garbage, and painting. (The eligibility requirements for 613 status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves a purchase for value and occupation of a vacant building with significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) w. Consideration to adopt Resolution No. 34-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 613 Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1390 Louis Avenue. (The Law Offices of Sarnoff and Baccash, on behalf of their client 1390 Louis Owners LLC doing business as Swiss Machining Expertise LLC, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1390 Louis Avenue. Page 7 of 10 (The Applicant intends to purchase the vacant 5,600 square foot building. (The Applicant intends to purchase and rehabilitate the building and use it for its CNC machining shop. The Applicant is a manufacturer and disturber of parts for hydraulic equipment used in various industries. (The Applicant will be moving from Bensenville, IL and bringing three existing employees to Elk Grove Village. Additionally, as a result of this move, they plan to add two to three additional employees. (The Applicant intends to spend between $75,000 and $125,000 to refurbish the building including; adding new facade treatment, installing a new dock and drive and apron, reconstructing dock retaining walls, installing a new company sign, installing a new awning over the main entrance, installing LED lights at the main entrance and dock, install new landscaping, and resurface and stripe the parking lot. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves a purchase for value and occupation of a vacant building with significant rehabilitation and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (A Public Hearing date is yet to be established.) b. Consideration of a petition submitted by Zubha Pop Foods, LLC d/b/a Popeyes Chicken & Biscuits for a Subdivision and a Special Use Permit with variations from the provisions of the Elk Grove Zoning Ordinance No. 2410 as it pertains to the B-5 Town Center Shopping District to construct a quick serve dual drive-thru restaurant within the Town Cener Shopping District at 905 Elk Grove Town Center. (PH 08-15-22) c. Consideration of a petition submitted by Bridge Development Partners to rezone the properties located at 490 Bennett Road and 500 Bennett Road from 1-1 to ITC to create an access road from the Business Park to the Innovation and Technology Center District. (PH 08-15-22) d. Consideration of a petition for Resubdivision of Property located at 2025 Tonne Road to divide the existing lot from one (1) lot to two (2) lots, with associated variations, and a Page 8 of 10 Special Use Permit to relocate cellular communication equipment to a monopole in the new subdivision. (A Public Hearing date is yet to be established.) 9. ZONING BOARD OF APPEALS - Village Manager Roan a. ZBA Docket 22-7 - Consideration of a petition submitted by Paul Wicoff, Burr Computer Environments, Inc., for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted heights of fences in industrial zoning districts for property located at 2021 Lunt Avenue. (PH 07-14-22) b. ZBA Docket 22-8 - Consideration of a petition submitted by Matthew Williams, Gensler, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted heights of fences in industrial zoning districts for property located at 2055 Lunt Avenue. (PH 07-14-22) c. ZBA Docket 22-9 - Consideration of a petition submitted by Robert Pinzur, attorney, on behalf of Jorge Martinez and Lourdes Lydia Martinez, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts for property located at 345 Maple Lane. (PH 07-14-22) 10. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Lissner 14. YOUTH COMMITTEE - Trustee Franke 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17, HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Franke 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER Page 9 of 10 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS Village Attorney - Direct the Village Attorney to prepare the necessary documents for the fence variation at 1278 Diane Lane. b. Village Attorney - Direct the Village Attorney to prepare the necessary documents to permit the installation of a covered porch at 316 Walter Avenue. c. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) d. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) e. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 10 of 10 ADDENDUM REGULAR VILLAGE BOARD MEETING JULY 19, 2022 7:00 PM 6. CONSENT AGENDA x. Consideration to adopt Resolution No. 35-22 authorizing the Mayor and Village Clerk to execute a real estate sales contract between the Village of Elk Grove Village and MY M S LLC (1 E Higgins Road). (This property is being purchased with the intent of future redevelopment. (A copy of the Real Estate Contract will be available at the Village Board Meeting.) y. Consideration to adopt Resolution No. 36-22 authorizing the Mayor and Village Clerk to execute a real estate owned purchase and sale agreement between the Village of Elk Grove Village and Mike & Daves LLC (800 Higgins Road). (This property is being purchased with the intent of future redevelopment. (A copy of the Real Estate Contract will be available at the Village Board Meeting.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1