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HomeMy WebLinkAboutAGENDA - 01/25/2022 - VIllage Board Agenda and AddendumAGENDA REGULAR VILLAGE BOARD MEETING JANUARY 25, 2022 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR BARBARA GORSKI, ELK GROVE PRESBYTERIAN CHURCH) 3. APPROVAL OF MINUTES OF JANUARY 11, 2022 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: JANUARY 25, 2022 $523,541.37 6. CONSENT AGENDA a. Consideration of a request from the Prairie Lake School, located at 404-408 E. Devon Avenue, to waive 2022 alarm license fees in the amount of $50. (The Prairie Lake School is seeking a waiver of 2022 alarm license fees. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance has recommended approval.) b. Consideration of a request from Elk Grove Park District to waive 2022 Alarm License Fees in the amount of $175. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) c. Consideration to award a purchase contract through the Suburban Purchasing Cooperative (SPC) to Currie Motors of Frankfort, IL for the purchase of one (1) Ford Escape in the amount of $23,893 from the Business Leaders Forum Fund. Page 1 of 7 (The Ford Escape is available for purchase through the Suburban Purchasing Cooperative (SPC) contract from Currie Motors of Frankfort, IL in the amount of $23,893. (Sufficient funds are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) d. Consideration to award a purchase contract to CivicPlus of Manhattan, KS for the service installation and software purchase of SeeClickFix Pro in the amount not to exceed $35,150 from the Public Work General and Water & Sewer Funds. (The Village's current service request system does not have the ability to integrate with the Cartegraph, the operations management system utilized by the Village's Public Works Department. (SeeClickFix is a more advanced service request system that is fully compatible with Cartegraph and will allow the Village to improve the coordination of Public Works operations. (Additionally, SeeClickFix offers an easy -to -use and modern interface and advanced features that will enhance the Village's ability to connect with the public. (As part of the transition, Village staff are preparing a robust communications effort to inform residents who currently use the Village's request system of the need to create new accounts. (Implementation of the SeeClickFix software is anticipated to be completed this spring. (Funds have been budgeted in the Public Works General Fund (50%) and Water & Sewer Fund (50%). (The Director of Public Works recommends approval.) e. Consideration to award a professional services contract to Peters & Associates of Oakbrook Terrace, IL for advanced technical support of the Village's network and database environments during the remainder of the 2022 Fiscal Year in an amount not to exceed $50,000. (The Information Technology Division needs to supplement its skill set to reflect the recent retirement of our Systems Analyst. (Peters & Associates has provided the Village high -quality network implementation and support services to the Village for many years. (While our current support need differs from the services we required previously, Peters also employs consultants who can satisfy our existing database requirement. (Based on the current hourly cost of support the requested amount would provide sufficient funding to cover the expected expense we'll incur during the remainder of fiscal 2022. (As in the past, the requested support will only be used and billed on an as -needed basis. (The Director of Information Technology recommends approval.) f. Consideration to award a professional services contract to Tyler Technologies of Yarmuoth, ME for annual support and maintenance of Village business software applications in the amount of $76,806.85. (The Village originally purchased the Munis ERP software suite from Tyler Technologies in February 2015. (The first ten years of our software support and maintenance costs are defined in the agreement negotiated with Tyler at the time of our original purchase. Page 2 of 7 (This request will provide funding to cover these services for the period from February 13, 2022 to February 12, 2023, and represents a 5% price increase over the current -year cost. (The requested pricing includes our annual maintenance cost ($11,354.66) for the Executime time and attendance software, which was previously billed separately. (Funds are available in the General Fund account to cover this expense. (The Director of Information Technology recommends approval.) g. Consideration to award a professional service contract to the lowest responsive and responsible bidder Douglas Floor Covering, of North Aurora, IL for the Carpet Replacement - Village Hall & Public Safety Building Project in the amount of $192,526.19 from the Capital Projects Fund. (On Tuesday, January 11, 2022 the Village opened sealed bids for the Carpet Replacement - Village Hall & Public Safety Building project. (The project consists of the removal and installation of approximately 18,800 square feet of carpet at Village Hall and the Public Safety Building and all incidental and collateral work necessary to complete the project. (A total of six (6) contractors obtained contract documents, with three (3) submitting bids. (The lowest responsive and responsible bid was received from Douglas Floor Covering of North Aurora, IL in the amount of $192,526.19. (Adequate funds are available in the Capital Projects Fund (The Director of Public Works recommends approval.) h. Consideration to increase the professional service contract with Baxter & Woodman, Inc. of Crystal Lake, IL, for the Clearmont Pedestrian Bridge Over Salt Creek for Phase II Engineering in the amount of $89,795 for a total contract amount of $208,223 from the Capital Projects Fund. (On July 20, 2021, the Village awarded a professional service contract to Baxter & Woodman, Inc. of Crystal Lake, IL for the Clearmont Pedestrian Bridge Over Salt Creek project in the amount of $118,428. (The contract was awarded after the Village was notified in June of 2021 that the Clearmont Pedestrian Bridge Over Salt Creek was selected for 2020 Illinois Transportation Enhancement Program (ITEP) funding. (A review of the original design of the new bridge determined that the original bridge design was outdated and a redesign of the superstructure would improve the pedestrians' experience of the structure. (Baxter & Woodman, Inc. submitted a supplemental contract proposal to revise the superstructure and related documents for the amount of $89,795. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) i. Consideration to award a professional design -build service contract to Baxter & Woodman Natural Resources, LLC of Crystal Lake, IL for the Business Park Ditch Maintenance Program in the amount of $250,000 from the Business Leader Forum Fund. (A proposal for professional design -build services was solicited from Baxter & Woodman Natural Resources, LLC of Crystal Lake, IL for analysis, vegetation management, engineering, permitting, and construction to manage the Village's Business Park ditch system. Page 3 of 7 (Baxter & Woodman Natural Resources has successfully assisted several other Municipalities in the Chicagoland area with similar projects. (Adequate funds are available in the Business Leader Forum Fund. (The Director of Public Works recommends approval.) j. Consideration to award a professional services contract to Engineering Enterprises, Inc. of Sugar Grove, IL for Professional Engineering Services for the design and bid of a new monopole, demolition of the Village's east side elevated water tank, and construction of the new elevated water storage tank located at Busse Road and Oakton Street in the amount of $585,002 from the Busse -Elmhurst Redevelopment Fund. (A proposal for professional engineering services was solicited from Engineering Enterprises, Inc. of Sugar Grove, IL for the design and bid of a new monopole, demolition of the Village's east side elevated water tank, and construction of the new elevated water storage tank located at Busse Road and Oakton Street. (Engineering Enterprises, Inc. has successfully analyzed and designed several elevated water storage tanks and monoploes for other municipalities in the Chicagoland area. (Engineering Enterprises has successfully completed engineering and construction supervision for various Village projects, including our water model improvements, water well rehabilitation, and street reconstruction projects. (Adequate funds are available in the Busse -Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) k. Consideration to approve the second quarter financial report ending October 31, 2021. (As part of the new financial software system, staff has created quarterly financial reports comparing year to date numbers to the prior year. (The Director of Finance recommends approval.) 1. Consideration to adopt Ordinance No. 3739 granting a variation of Section 3-7:1)(3) of the Zoning Ordinance to permit the construction of a four (4') foot high fence extending approximately ten (10') feet beyond the nearest front corner of the principal structure on the adjacent single-family residential lot for the property located at 655 New Mexico Trail, Elk Grove Village. (This item was discussed at the January 11, 2022 Village Board Meeting and currently appears under Unfinished Business) in. Consideration to adopt Resolution No.4-22 authorizing the Mayor and Village Clerk to execute a License Agreement between the Village of Elk Grove Village and the Elk Grove Village Concert Band. (The License agreement provides for the Elk Grove Village Concert band to utilize specified areas of Village Hall for equipment storage and rehearsal for the period of February 1, 2022 to January 31, 2023. (This agreement has been reviewed by the Village Attorney.) n. Consideration to approve Resolution No. 5-22 adopting the Elk Grove Village Bicycle Plan Route Update. (The Elk Grove Village Bicycle Plan Task Force was reconvened in 2020 to consider updates to existing and proposed routes in the Elk Grove Village Bicycle Plan. Page 4 of 7 (This Route Update will amend the route map in the Village's Bicycle Plan to better reflect existing, planned, and future projects for the Elk Grove Community. (The Village provided public input options through an interactive online map and an open house at Village Hall on August 11, 2021. (Based on this input, two additional proposed routes were added to the Route Update. (All public input has been organized and included as an addendum to the Route Update for reference when the Village begins planning the implementation of proposed routes. (The Bike Plan Task Force recommends adopting the 2022 Bicycle Plan Route Update.) 7. REGULAR AGENDA a. Consideration to adopt Ordinance No. 3740 for the vacation of parts of the public right-of- way commonly known as Biesner Road, between Bristol Lane and Wellington Avenue. (This ordinance provides for the vacation of a portion of the public right-of-way commonly known as Beisner Road, between Wellington Avenue and Bristol Lane. (This unimproved portion of the Beisner Road Right -of -Way is no longer useful to the Village. (The right-of-way will be vacated to the owners of the adjacent properties to the east. (The Village Attorney recommends approval.) 8. PLAN COMMISSION - Village Manager Rummel a. Consideration of a petition submitted for a Special Use Permit to operate a religious institution at 1021-1041 Bonaventure Drive. (A Public Hearing date is yet to be established.) b. Consideration of a petition submitted by 776 Oak Lawn Ave., LLC for a Special Use Permit to operate an automobile repair garage at 85 Kelly Street. (A Public Hearing date is yet to be established.) c. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Blvd. (A Public Hearing date is yet to be established.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 22-1 - Consideration of a petition submitted by Kaleb Jordan from Corgan, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations and heights of fences in industrial zoning districts for property located at 1925 Busse Road. (PH 2-10-2022) b. ZBA Docket 22-2 - Consideration of a petition submitted by Taras Napora for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted shed heights in residential areas for property located at 164 Willow Lane. (PH 2-10-2022) c. ZBA Docket 22-3 - Consideration of a petition submitted by Rafal Zalewski for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted shed size in residential zoning districts for property located at 945 Wilshire. (PH 2-10-2022) Page 5 of 7 10. RECYCLING & WASTE COMMITTEE - Trustee Feichter 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt a. The Capital Improvements Committee meeting was held on January 24, 2022 to discuss the 2022 Roadway Rehabilitation Plan and the upcoming Capital Improvements Project. 13. CABLE TELEVISION COMMITTEE - Trustee Lissner 14. YOUTH COMMITTEE - Trustee Franke 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Franke a. Personnel Committee meeting was held on January 25, 2022 to discuss Personnel Manuel Update. 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Page 6 of 7 Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) d. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a variation as it pertains to permitted locations of fences for property located at 655 New Mexico Trail. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 ADDENDUM REGULAR VILLAGE BOARD MEETING JANUARY 25, 2022 7:00 PM 6. CONSENT AGENDA o. Consideration to adopt Resolution No. 6-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1700 Nicholas Boulevard, 2055 Lunt Avenue, 2101-2105 Lunt Avenue, and 2139-2145 Lunt Avenue. (EdgeConneX Chicago Holdings IV, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for certain real estate located at 1700 Nicholas Boulevard, 2055 Lunt Avenue, 2101-2105 Lunt Avenue, and 2139-2145 Lunt Avenue. (The Applicant intends to demo the subject properties and construct a new state-of-the-art data center for its related entity, EdgeConneX. Construction of the modern 167,000 sq. ft building is anticipated to begin in Q2 or Q3 of 2022. (The Applicant plans to spend approximately $210.6 million to demolish and construct a new building on the subject properties for the operations of a data center at this site. (This project is the second phase of EdgeConneX's expansion plan, which will bring an estimated $300,000,000 in new capital investment and quality jobs to the Village. (EdgeConneX has already begun work on phase one of their expansion plan, which is the conversion and renovation of the existing building at 2021 Lunt Avenue. (EdgeConneX has built over 40 data centers across North America, Europe, and South America and currently operates a data center in Elk Grove Village located at 1800 Nicholas Boulevard. (The eligibility requirements for 6B status are new construction and substantial renovation of buildings. This site qualifies as it involves new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth Pagel of 2 year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends approval.) p. Consideration to adopt Resolution No. 7-22 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 81 Northwest Point Boulevard. (Bridge Point Elk Grove Village 58, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for certain real estate located at 81 Northwest Point Boulevard. (The Applicant intends to construct an approximately 58,858 square foot modern industrial speculative building with a clear height of thirty (30) feet. Additionally, the newly constructed building will include six (6) exterior docks and forty-six (46) parking stalls. (The Applicant plans to spend approximately $7 million to construct a new building at the subject property for the operations of a speculative user. In total, the Applicant intends that the building will accommodate upwards of fifteen (15) to twenty (20) full-time jobs, with an additional thirty (30) temporary construction jobs. (The eligibility requirements for 613 status are new construction and substantial renovation of buildings. This site qualifies as it involves new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends approval.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 2 of 2