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HomeMy WebLinkAboutAGENDA - 04/26/2022 - Village Board AgendaAGENDA REGULAR VILLAGE BOARD MEETING APRIL 26, 2022 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR BARBARA GORSKI, ELK GROVE PRESBYTERIAN CHURCH) 3. APPROVAL OF MINUTES OF APRIL 12, 2022 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: April 26, 2022 $ 484,114.14 6. CONSENT AGENDA a. Consideration of the following requests from the Little Bulgarian School for a Bulgarian / Cyrillic Alphabet Celebration to be held at Rotary Green on May 22, 2022 from 11:00 a.m. to 6:00 p.m.: • A fee waiver for a temporary Class D liquor license ($2,100); • A fee waiver for a parade license ($50); • A fee waiver for a general retail license ($35); and • A catering license ($100) for a total amount of $2,285. (The Little Bulgarian School and Bulldogs LTD will be hosting a cultural event on May 22, 2022. (The Village is partnering on this event celebrating Bulgarian culture in honor of our official Friendship Agreement with Pernik, Bulgaria.) b. Consideration of a request from Associated Builders and Contractors to waive permit fees for interior alterations at 2454 Elmhurst Road in the amount of $3734.50. Page 1 of 9 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) Consideration of a request from the Elk Grove Park District to waive the Liquor License fees for Class A Liquor Licenses for Fox Run Golf Links and the Garden Terrace Banquets in the amount of $5,800. (Each Class A Liquor License is valued at $2,900. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Village Clerk recommends approval.) d. Consideration of a request from the Rotary Club of Elk Grove Village for the following: • To authorize a $22,000 contribution to the 2022 RotaryFest event that takes place from July 20, 2022 through July 24, 2022; • To authorize the Rotary Club to host a fireworks display on Saturday, July 23, 2022; • To waive the fee for a temporary Class A liquor license ($2,900), a carnival license ($500), and a food caterer's license fee ($100) for a total amount of $3,500; and • To waive the permit fee for the use of a fire hydrant for non -firefighting purposes in the amount of $75. (It has been past practice of the Village Board to approve these requests for the annual RotaryFest event. The Village provides street sweeping services for the parking lots utilized by the Rotary Club at the conclusion of the RotaryFest. (Adequate funds have been budgeted and are available for this purpose.) e. Consideration to award a service contract to Crystal Maintenance Plus, Corp. of Mount Prospect, IL for cleaning and custodial services at the James Paul Petri Public Works Facility in an amount not to exceed $34,200. (On March 22, 2022, the Village Board awarded a contract to Crystal Maintenance Plus Corp. of Mount Prospect, IL for the Cleaning and Custodial Services: Village Hall & Public Safety Building contract. (Crystal Maintenance Corp. was selected by the Department's Cleaning and Custodial Services Review Team. (Crystal Maintenance provided a proposal for the cleaning and custodial services at the James Paul Petri Public Works Facility. (Adequate funds are available in Public Works General Fund Budget. (The Director of Public Works recommends approval.) f. Consideration to award a professional service contract with Pirtek of Elk Grove Village, IL for the hydraulic inspection and maintenance agreement for Busse Woods Dam in the amount of $36,000 from the Water & Sewer fund. (The Department of Public Works recommends awarding a professional service contract to Page 2 of 9 Pirtek of Elk Grove Village, IL, for the Hydraulic Inspection and Maintenance Agreement for Busse Woods Dam. (The contract provides ten (10) monthly inspections, one (1) semi-annual inspection, and one (1) annual inspection. The inspections include checking all hydraulic components, cleaning filters, and exercising valves. This agreement ensures replacing all broken or worn hydraulic parts and replaces all parts based on manufacturers' recommended life expectations. The agreement also specifies rates for emergency response calls. (Pirtek is a local hydraulic service provider that has provided similar and successful service to the Village and other businesses throughout northern Illinois. (Adequate funds are budgeted for the Water and Sewer Fund. (The Director of Public Works recommends approval.) g. Consideration to waive the formal bidding process and award a purchase contract to Project Graphics, Inc., of Woodburt, CT for street light banners in the amount of $36,443.86 from the General Fund. (The Village hangs banners on the arterial street lights along Biesterfield Road from approximately Martha Street east to Arlington Heights Road. (The Village has selected 5 sets of new banners to be provided by Project Graphics. Each set will be composed of 66 banners for a total of 330 banners. (Project Graphics, Inc. has previously provided banners for the Village. (Funds are available in the General Fund. (The Director of Public Works recommends approval.) h. Consideration of a request to award a sole source purchase contract to Stryker Medical of Portage, MI for the purchase of a new Power Load Stretcher System with Power Stretcher in the amount of $43,718 from the Capital Replacement Fund. (Stryker Medical equipment must be purchased directly from the manufacturer, which also services the equipment. (The Fire Department has standardized on Stryker Medical equipment for many years, ensuring compatibility with old and new equipment, and benefitting from the familiarity of the equipment among personnel. (The Fire Department has an excellent working relationship with Stryker Medical. (This purchase will provide valuable advanced medical equipment for the newest ambulance currently on order and will be fitted into the vehicle while it is being built. (Ordering now guarantees equipment availability and protection from future price increases. (Adequate funds are available for transfer within the FY22 Capital Replacement Fund. (The Fire Chief recommends approval.) i. Consideration to increase the contract with K-Tech Specialty Products of Ashely, IN for liquid "Beet Heet" in the amount of $7,000 for a total contract of amount of $46,975. (On October, 12, 2021, the Village Board awarded a contract with K-Tech Specialty Products of Ashely, IN for $39,999.96 for the Department's winter de-icing liquid. (The original contract included an estimated number of 27,972 gallons of winter de-icing liquids. (Original estimates were based off of the previous year's usage. Page 3 of 9 (Due to the success of the product, the Department used a greater amount during winter snow and ice control operations. (Adequate funds are available in the Public Works General Fund FY 23 Budget. (The Director of Public Works recommends approval.) j. Consideration of a request to award a Sole Source Contract for the purchase of Fire Department uniforms and safety shoes in the amount of $47,200. (The Fire Department budgets annually for department uniforms and accessories. (The Fire Department purchases all of its uniforms from a single vendor. (The current contract request also includes the annual purchase of safety shoes. (On Time Embroidery, Inc. is requesting a 7% price adjustment in line with the current CPI increase. (The Fire Department enjoys a successful and responsive relationship with On Time Embroidery, Inc. of Elk Grove Village, IL. (The term of the contract is May 1, 2022 through April 30, 2023. (Adequate funds are budgeted for this contract in the FY23 Fire Department General Fund Budget. (The Fire Chief recommends approval.) k. Consideration to award a professional service contract to RJN Group of Wheaton, IL for professional engineering services for the Pratt Road and Touhy Avenue force mains replacement project in the amount of $48,700 from the Busse Elmhurst TIF Fund. (A proposal was solicited from RJN Group of Wheaton, IL for planning, design, and construction of the Pratt Rd and Touhy Ave Force Mains Replacement project. (This project will consist of replacing the existing 10" and 12" sanitary sewer forcemains at two of the Village's Business Park Lift Stations. (The proposed rehabilitation will ensure reliable sewer service to the Village's Business Park now and into the future. (The Director of Public Works recommends approval.) 1. Consideration to waive the formal bidding process and award a service contract to JG Uniforms of Chicago, IL for the purchase of police officer uniforms in the amount of $60,000. (The Police Department has purchased uniforms and equipment from JG Uniforms for the last eight (8) years. (For the FY2023 budget, JG Uniforms has requested a 6% price adjustment due to the increase in the CPI. This is the first adjustment since 2019. (JG Uniforms is responsive to the needs of the Police Department and most items are in stock and available with minimal turnaround time. (The Police Department has an excellent working relationship with JG Uniforms. (The Chief of Police recommends approval.) in. Consideration to award a professional service contract to the lowest responsive and responsible bidder, A-1 Roofing Company of Elk Grove Village, IL, for the 2022 water pump house roof replacements project in the amount of $79,000 from the Busse Elmhurst TIF fund. Page 4 of 9 (On Tuesday, April 12, 2022, the Village opened sealed bids for the rehabilitation of the 2022 Water Pump House Roof Replacements project. (The project consists of removing and replacing four pump house roofs, removal and disposal of asbestos containing roofing material, replacement of deteriorated roof decking, and repairing water damaged interior ceilings. (A total of ten (10) contractors obtained contract documents, with two (2) submitting bids. (The lowest responsive and responsible bid was received from A-1 Roofing Company of Elk Grove Village, IL, for the amount of $79,000. (Adequate funds are available in the Busse Elmhurst TIF fund. (The Director of Public Works recommends approval.) n. Consideration to award a maintenance contract to H&H Electric Co., of Franklin Park, IL for the annual arterial and Business Park street light maintenance contract in the amount of $157,520.51 from the BLF and Busse -Elmhurst TIF Funds. (On April 14, 2022, the Village opened sealed bids for the Arterial & Business Park Street Light Maintenance contract. (Two (2) contractors obtained documents and submitted a bid. (Lyons Electric Company has performed satisfactorily throughout the contract. (The initial term of the contract is from May 1, 2022 through April 30, 2023, with the option for four (4) annual renewals in one (1) year increments through April 30, 2027. (The lowest responsive and responsible bid was received from H&H Electric Company of Franklin Park, IL in the amount $157,520.51. (Funds for the contract have been allocated in the BLF and Busse -Elmhurst TIF Funds. (The Director of Public Works recommends approval.) o. Consideration to concur with prior authorization to award a purchase contract to Currie Motors of Frankfort, IL for five (5) Ford Interceptor Utility police squads in the amount of $197,455 from the Capital Replacement Fund. (In the FY23 budget, funds have been allocated to purchase five squads to replace current vehicles nearing 120,000 mile replacement threshold. (The Ford Interceptor Utility is available through the SPC contract from Currie Motors. (The total cost of five units is $197,455. (Sufficient funds are available in the Capital Replacement Fund. (The Police Chief recommends approval.) p. Consideration to concur with prior authorization to award a purchase contract through the Sourcewell Purchasing Cooperative to TransChicago Truck Group of Elmhurst, IL for the purchase of a 2.5 ton single axle dump with plow and spreader in the amount of $201,344 from the Capital Replacement Fund. (Funds have been allocated in the FY2022 Budget to replace truck 718, a 2005 International 7400, due to excessive age, wear and costly repairs. (The 2.5 Ton Single Axle Dump with plow and spreader is available through the SourceWell Purchasing Cooperative from TransChicago Truck Group of Elmhurst, IL in the amount of $201,344. (Adequate funds are available in the Capital Replacement Fund. (The Director of Public Works recommends approval.) Page 5 of 9 q. Consideration to award a professional services contract to Banner Collective, LLC of Chicago, IL to provide video production and media campaign services to continue the Makers Wanted marketing campaign in an amount not to exceed $243,000 from the Busse - Elmhurst TIF Fund. (The goal of the Makers Wanted campaign is to build awareness around the Village's Beyond Business Friendly/Makers Wanted brand and to promote the Village as a premier business location. (This professional services contract provides for the conception and creation of five 15- second television spots and corresponding billboard promoting Elk Grove Village as a business destination. (Additionally, the contract includes purchasing and project management of media campaign between May 1 and November 5, 2022, which will include digital programming, connected TV, programmatic video/display, and out -of -home advertising. (The program will be funded from the Busse Elmhurst TIF.) r. Consideration to renew a professional services contract with HR Green, Inc. of McHenry, IL for fire plan review services in the amount of $250,000 from the General Fund. (This will be the 5th year that the Fire Department is contracting with HR Green, Inc. for fire plan review services. (The contract provides for regular review of sprinkler, fire pump, and fire alarm drawings and related calculations. Specialty reviews are also provided as needed. (HR Green, Inc. representatives reviewing fire plans are ICC Certified Master Code Professionals with fire service -specific certifications. (HR Green staff maintains regular communication with the Inspectional Services Division staff and are receptive to the needs of the Fire Department. (Adequate funds are available in the FY23 Fire Department General Fund budget. (The Fire Chief recommends approval). s. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit for internet-based automotive sales located at 755 Nicholas Boulevard. (Vresthena LTD. has petitioned the Village for a Special Use Permit for internet-based automotive sales located at 755 Nicholas Boulevard. (The date for a Public Hearing has not been established.) t. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to operate a collision repair shop at 145 Lively Boulevard. (Vresthena LTD. has petitioned the Village for a Special Use Permit to operate a collision repair shop at 145 Lively Boulevard. (The date for a Public Hearing has not been established.) u. Consideration to adopt Ordinance No. 3751 granting a Special Use Permit to Ali Yun Wali Allah Islamic Center, Inc. to permit a religious institution on property located at 1021-1041 Bonaventure Drive, Elk Grove Village. (This item was discussed at the April 12, 2022 Village Board Meeting and currently Page 6 of 9 appears under Unfinished Business.) v. Consideration to adopt Ordinance No. 3752 amending Sections 6-4-5-1 and 1-4-4-1 of the Village Code regarding prohibited parking of semi -tractor and semi -trailer vehicles and applicable fines associated thereto. (The Chief of Police has notified the Village Board of a rampant increase in overnight truck parking in the Village's Business Park, despite an existing prohibition on overnight parking in the Village's Business Park from 7:00 p.m. to 7:00 a.m. (This ordinance addresses the issue by increasing the associated penalties and fines for the parking of semi -tractors and semi -trailers between the hours of 10:00 p.m. to 6:00 a.m.) (The existing prohibition on overnight parking in the Business Park from 7:00 p.m. to 7:00 a.m. remains in place.) w. Consideration to adopt Ordinance No. 3753 establishing the administrative procedure for the Village of Elk Grove Village to determine eligibility under the Public Safety Employee Benefits Act. (This ordinance establishes a process for seeking post -employment benefits under the Public Safety Employee Benefits Act. (This policy is consistent with state law and does not include any changes to the applicable health insurance benefits.) x. Consideration to adopt Resolution No. 21-22 establishing revised Personnel Rules and Regulations of the Village of Elk Grove Village Effective May 1, 2022. (This item replaces the former Personnel Rules and Regulations manual, which was originally adopted over 20 years ago. (The revised Personnel Rules and Regulations manual incorporates changes in federal and state law, as well as various updates to align with modern workplace practices and procedures. (The revised manual also reflects the recommendations of the Personnel Committee from their meetings on January 25 and March 8, 2022. (The Director of Human Resources recommends approval.) y. Consideration to adopt Resolution No. 22-22 authorizing the Mayor and Village Clerk to execute a Farmers Market License Agreement between the Village of Elk Grove Village and Elk Grove Farmers Market, NFP. (This Resolution sets forth the requirements for the Farmers Market to be held on the Village Green from June 4, 2022 through October 15, 2022.) z. Consideration to adopt Resolution No. 23-22 establishing revised Rules and Regulations of the Board of Fire and Police Commissioners of the Village of Elk Grove Village. (This item replaces the former Rules and Regulations adopted in 1991, over 30 years ago. (The revised Commission Rules and Regulations incorporates changes in state law, and aligns with the current practices of the Fire and Police Commission. (The Fire and Police Commission voted unanimously to approve the Rules as presented.) 7. REGULAR AGENDA Page 7 of 9 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a petition submitted by 776 Oak Lawn Ave., LLC for a Special Use Permit to operate an automobile repair garage at 85 Kelly Street. (A Public Hearing date is yet to be established.) b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I -I for property located at 751 Pratt Boulevard (A Public Hearing date is yet to be established.) 9. ZONING BOARD OF APPEALS - Village Manager Roan a. ZBA Docket 22-4 - Consideration of a petition submitted by Rol Kiferbaum, Blue Water Builders, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to minimum building size in industrial zoning districts for property located at 1505 Pratt Boulevard. (PH 5-12-2022) 10. RECYCLING & WASTE COMMITTEE - Trustee Feichter 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt a. 2022 Roadway Rehabilitation Plan and Capital Improvements Project 13. CABLE TELEVISION COMMITTEE - Trustee Lissner 14. YOUTH COMMITTEE - Trustee Franke 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Franke a. Personnel Manual Update 19. AIRPORT UPDATE -Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER Page 8 of 9 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the Special Use Permit at 1012-1041 Bonavenure Drive. b. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) c. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) d. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 9 of 9