HomeMy WebLinkAboutAGENDA - 08/16/2022 - Village Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
AUGUST 16, 2022
7:00 PM
1. CALL TO ORDER
2: PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR LUTHERAN CHURCH)
3. APPROVAL OF MINUTES OF JULY 19, 2022
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: JULY 31, 2022 $ 4,731,115.85
AUGUST 2, 2022 $ 199,948.07
AUGUST 16, 2022 $ 1,875,931.52
6. CONSENT AGENDA
a. Consideration of a request from the Community Consolidated School District 59, located
at 1001 Leicester Road, to waive FY 2022/23 vehicle sticker fees in the amount of $825.
(The Community Consolidated School District 59 is seeking a waiver of FY 2022/23
vehicle sticker fees for 1 passenger vehicle ($25), and 16 Class-B trucks ($800) for a total
waiver of $825.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from the Rotary Club of Elk Grove Village to waive the fee for
a temporary Class D liquor license ($2,100) for the Village's Oktoberfest on September 16
and 17, 2022.
(The fee for a Class D Liquor License is $2,100.
(The Rotary Club of Elk Grove Village is coordinating the sale of beer and wine at the
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Village's 2022 Oktoberfest.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.)
c. Consideration to award a professional service contract with Temple Outdoor Decor of
Oswego, IL for the Holiday Lighting and Decoration Services contract in the amount of
$52,928 from the General Fund.
(On Friday, July 22, 2022, the Village opened sealed bids for the Holiday Lighting and
Decoration Services contract.
(The contract provides for holiday lighting and decorating services at the Municipal
Complex.
(The initial term of the contract is for the 2022 Holiday Season, October 2022 through
January 2023, with the option of four (4) annual renewals through the 2026 Holiday
Season, ending January 31, 2027.
(The lowest responsive and responsible bid was received from Temple Outdoor Decor of
Oswego, IL.
(The Director of Public Works recommends approval.)
d. Consideration to increase the professional service contract with Engineering Enterprises
Inc. of Sugar Grove, IL for additional design engineering services needed for the Devon
Avenue and Busse Road Intersection Rehabilitation project in the amount of $43,997 for a
total contract of $148,956 from the Busse -Elmhurst Redevelopment Fund.
(The Village awarded a professional engineering contract to Engineering Enterprises, Inc.
at the June 15, 2021 Village Board Meeting for the Devon Avenue and Busse Road
Intersection Rehabilitation project.
(During Phase I and Phase II engineering, it was determined that additional analysis and
environmental services were required beyond the original scope of services.
(Engineering Enterprises Inc. of Sugar Grove, IL submitted a supplement contract to
cover the additional engineering services for the Devon Avenue and Busse Road
Intersection Rehabilitation project in the amount of $43,997 for a total contract of
$148,956.
(Adequate funds are available in the Busse -Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
e. Consideration to award a professional service contract with Clauss Brothers, Inc. of Elgin,
IL for the Well House Number 11 fall landscape renovation project in the amount of
$89,836.57 from the Water & Sewer Fund.
(On Tuesday, May 31, 2022 the Village opened sealed bids for the Well House Number
11 fall landscape renovation project.
(The project calls for the landscape renovations of Well House Number 11 located at 1689
Virginia Dr. The renovations include the installation often (10) new trees, a variety of
plants, new mulch, and new sod.
(A total of three (3) contractors obtained bid documents and two (2) contractors submitted
a bid.
(The lowest responsive and responsible bid was received in the amount of $89,836.57
from Clauss Brothers, Inc. of Elgin, IL. They have successfully completed similar projects
in the surrounding communities.
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(The Director of Public Works recommends approval.)
f. Consideration to concur with prior authorization to award a purchase contract through the
BuyBoard Purchasing Cooperative to Chastang Ford of Houston, TX for the purchase of
two (2) Ford F-150 Responder Trucks in the amount of $97,890 from the Foreign Fire and
Capital Replacement Funds.
(The Fire Department has budgeted to purchase two (2) Ford F-150 Responder trucks. The
first truck is an addition to the Fire Department fleet to provide the Fire Marshal with a
dedicated vehicle. The second truck will replace Unit 155, a 2004 Chevrolet Suburban,
which is being replaced due to age and wear.
(Due to the effects of global supply chain issues, it has become necessary to seek contracts
outside of the State of Illinois in order to procure needed vehicles in a timely manner.
(The Ford F-150 Responder is available through the BuyBoard Purchasing Cooperative
from Chastang Ford of Houston, TX for the amount of $48,945 each.
(Sufficient funds are available in the Foreign Fire and Capital Replacement Funds.
(The Director of Public Works recommends approval.)
g. Consideration to concur with prior Village Board authorization and award a construction
contract to the lowest responsive and responsible bidder, Albrecht Enterprises, Inc. of Des
Plaines, IL for demolition and site restoration at the former Elk Grove Bowl, located at 53
S. Arlington Heights Road, in an amount not to exceed $198,750 from the Arlington -
Higgins TIF.
(On Tuesday, August 2, 2022, the Village opened sealed bids for the Demolition and Site
Restoration Project at the former Elk Grove Bowl located at 53 S. Arlington Heights
Road. Seven (7) contractors obtained bid documents and five (5) submitted bids.
(The lowest responsive and responsible bid was received from Albrecht Enterprises, Inc.
of Des Plaines, IL in the amount of $198,750.
(Adequate funds are available in the Arlington -Higgins TIF.
(The Director of Community Development recommends approval.)
h. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a petition for a Special Use Permit for food processing at 2500 Lunt Avenue in
the I-2 Industrial District.
(Aroma Seafood Inc. is petitioning the Village for a special use permit for food processing
at 2500 Lunt Avenue.)
(The date for a Public Hearing has not been established.)
i. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition to rezone the property at 1905 W. Higgins Road from B-2 to 1-1.
(Seefried Properties, Inc. is petitioning the Village to rezone the property at 1905 W.
Higgins Road from B-2 to I-1 for the purposes of operating an 81,400 square -foot light
industrial warehouse office facility.)
(The date for a Public Hearing has not been established.)
j. Consideration to adopt Resolution No. 37-22 authorizing the Mayor to execute an
Intergovernmental Agreement between the Village of Elk Grove Village and the County
of Cook for the construction of a sidepath along Oakton Street from Crossen Avenue to
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Bonnie Lane.
(Attached is a copy of the Intergovernmental Agreement for the construction of a sidepath
along Oakton Street from Crossen Avenue to Bonnie Lane to be executed by and between
the County of Cook and the Village of Elk Grove Village.
(The Village was awarded grant funding for the project from the County of Cook through
their Invest in Cook Program in the amount of $125,000, which is approximately 50% of
the project's $250,000 total cost.
(The Director of Public Works recommends approval.)
k. Consideration of the following:
• To increase the Motor Fuel Tax (MFT) budget in the amount of $485,208.27 to
utilize all of the remaining REBUILD Illinois Bond allotment;
• To adopt Resolution No. 38-22 authorizing the Maintenance of Streets and
Highways by a Municipality Under the Illinois Highway Code and appropriating
MFT Funds MFT from the REBUILD Illinois Bond allotment in the amount of
$1,445,208.27 for the Tonne Road from Center Street to Landmeier Road
Reconstruction project; and
• To award a professional engineering service contract be executed with HR Green,
Inc.of McHenry, IL for design engineering services for the Tonne Road from
Center Street to Landmeier Road Reconstruction project in the amount not to
exceed $2,120,456.
(The scope of the Tonne Road from Center Street to Landmeier Road
Reconstruction project includes full pavement reconstruction, curb and sidewalk
replacement, ADA ramp upgrades, shared -use path, lighting, storm sewer and water main
replacement, and signal/intersection modifications at Landmeier Road and Tonne Avenue.
(The Village has secured funding for the Tonne Road from Center Street to Landmeier
Road Reconstruction project through the Federal Highway Administration's Surface
Transportation Program in the amount of $3,500,000.
(HR Green, Inc. submitted a proposal in the amount of $2,120,456 to provide the
necessary Phase I and Phase II engineering services for this project.
(Of the $2,120,456 for Phase I and Phase II engineering services, $1,445,208.27 will
come from the Motor Fuel Tax (MFT) funds from the REBUILD Illinois Bond allotment,
$450,000 will come from the Water & Sewer Fund and the remaining $225,247.73 will
come from the Business Leaders Forum Fund.
(An increase to the MFT budget in the amount of $485,208.27 to utilize all of the
remaining REBUILD Illinois Bond allotment is required to fund the Phase I and Phase II
engineering services.
(This resolution appropriates Motor Fuel Tax (MFT) funds from the REBUILD Illinois
Bond allotment in the amount of $1,445,208.27 to cover a portion of the full Phase I and
Phase II engineering services, which totals to the amount of $2,120,456.
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
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8. PLAN COMMISSION - Village Manager Roan
a. PC Docket 22-4 - Consideration of a petition submitted by Zubha Pop Foods, LLC d/b/a
Popeyes Chicken & Biscuits for a Subdivision with variations from the provisions of the
Elk Grove Zoning Ordinance No. 2410 as it pertains to the B-5 Town Center Shopping
District to construct a quick serve dual drive-thru restaurant within the Town Cener
Shopping District at 905 Elk Grove Town Center. (PH 08-15-22)
b. PC Docket 22-5 - Consideration of a petition submitted by Bridge Development Partners
to rezone the properties located at 490 Bennett Road and 500 Bennett Road from I-1 to
ITC to create an access road from the Business Park to the Innovation and Technology
Center District. (PH 08-15-22)
Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Boulevard. (A Public Hearing date has yet
to be established.)
d. Consideration of a petition for Resubdivision of Property located at 2025 Tonne Road to
divide the existing lot from one (1) lot to two (2) lots, with associated variations, and a
Special Use Permit to relocate cellular communication equipment to a monopole in the
new subdivision. (A Public Hearing date has yet to be established.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a. ZBA Docket 22-7 - Consideration of a petition submitted by Paul Wicoff, Burr Computer
Environments, Inc., for a variation from the Elk Grove Village Zoning Ordinance as it
pertains to permitted heights of fences in industrial zoning districts for property located at
2021 Lunt Avenue. (PH 07-14-22)
b. ZBA Docket 22-8 - Consideration of a petition submitted by Matthew Williams, Gensler,
for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted
heights of fences in industrial zoning districts for property located at 2055 Lunt Avenue.
(PH 07-14-22)
c. ZBA Docket 22-9 - Consideration of a petition submitted by Robert Pinzur, attorney, on
behalf of Jorge Martinez and Lourdes Lydia Martinez, for a variation from the Elk Grove
Village Zoning Ordinance as it pertains to permitted locations for fences in residential
zoning districts for property located at 345 Maple Lane. (PH 07-14-22 Continued to 08-
18-22)
d. ZBA Docket 22-10 - Consideration of a petition submitted by Bernadette Ciardullo, for a
variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted
locations for fences in residential zoning districts for property located at 115 Tower Lane.
(PH 08-18-22)
10. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
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13. CABLE TELEVISION COMMITTEE - Trustee Lissner
14. YOUTH COMMITTEE - Trustee Franke
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Franke
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing
Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board
Meeting)
b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway
Court TIF Redevelopment Project Area, in connection with the approval of the Midway
Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk
Grove Village, Cook County, Illinois, in connection with the Designation of the Midway
Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment
Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
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auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
AUGUST 16, 2022
7:00 PM
6. CONSENT AGENDA
1. Consideration to award a professional service contract to HR Green, Inc. of Aurora, IL to
coordinate the vacation of Midway Court with the Cook County Department of
Transportation and Highways (CCDOTH) and the Illinois Department of Transportation
(IDOT) and produce necessary supporting documents in an amount not to exceed $50,000
from the Busse -Elmhurst TIF Fund.
(The Village is pursuing the vacation and acquisition of Midway Court, which is
controlled by the CCDOTH and IDOT.
(HR Green, Inc. will support this effort through the coordination of meetings and
information sharing with the necessary parties at CCDOTH and IDOT, as well as the
preparation of surveys, exhibits, plats, and other documents necessary to fulfill IDOT and
CCDOTH requirements.
(HR Green, Inc. has successfully provided consulting services to the Village for the
construction management of the two new fire stations, two Public Works facilities, the
Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as
well as numerous other projects.
(The Deputy Village Manager recommends approval.)
m. Consideration to award a professional services contract to HR Green of McHenry, IL for
engineering/bidding services, construction observation and project management services
related to the demolition and restoration of property located at I E. Higgins Road in an
amount not to exceed $67,520 from the Arlington/Higgins TIF Fund.
(HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding,
construction observation and project management services for the demolition and site
restoration of the Shell Gas Station site located at I E. Higgins Road.
(HR Green, Inc. has successfully provided consulting services to the Village for the
construction management of the two new fire stations, two Public Works facilities, as well
as numerous other capital projects.
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(Additionally, HR Green has provided similar demolition and restoration services related
to the former Elk Grove Hotel, Motel 6, Days Inn, Elk Grove Bowl and several other sites.
(The Village Manager recommends approval.)
n. Consideration to adopt Resolution No. 39-22 authorizing the Mayor and Village Clerk to
execute a redevelopment agreement between the Village of Elk Grove Village CG 800
Higgins LLC, and C.G.C.G., Inc.
(The Village is in the process of acquiring the former Sweet Baby Ray's property at 800 E.
Higgins Road.
(This redevelopment agreement provides for the renovation of this property and its future
operation as a restaurant.
(A copy of the Redevelopment Agreement will be available at the Village Board
Meeting.)
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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