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HomeMy WebLinkAboutVILLAGE BOARD - 07/19/2022 - Meeting MinutesF P'�M�nor.Lli�N+l_ MINUTES REGULAR VILLAGE BOARD MEETING JULY 19, 2022 1. CALL TO ORDER — 7:10 PM PRESENT: Mayor Craig B. Johnson, Trustees Jeffrey C. Franke, Sam L. Lissner, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: Trustee Patton L. Feichter A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Deputy Clerk Jennifer S. Mahon 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF JUNE 21, 2022 - Motion to approve the Minutes of the Regular Village Board Meeting held on June 21, 2022 as submitted and dispense with the reading. Moved by Trustee Lissner Seconded by Trustee Franke The motion voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — Summer is here and all of our events have begun. Our hearts and prayers go out to everyone in Highland Park after the recent events that occurred. The Mayor, I know, is going through some tough times and it is not easy to deal with. We are here to support each other whenever we can. One of our officers went out to help the day of the shooting. It is a different world even locally now and we are doing everything we can at our events to make sure it is safe for everyone. RotaryFest starts tomorrow night with just the carnival. Thursday, Friday and Saturday will have the Carnival and concerts. On Thursday, we have Rick Springfield coming in for the evening concert. The fireworks from 41h of July will be combined with the fireworks for RotaryFest on Saturday night. There is a strike going on with the companies that provide aggregate gravel and deliver materials for construction projects for the roads. It appears that construction for Arlington Heights Road is still continuing but if there is a hault it will most likely be the strike. It is looking more doubtful that our construction projects will be finished by the anticipated deadline. The Police Department ran their "Click It or Ticket" campaign from June 16 through July 5 and there were 356 traffic stops for various violations. The first Cannabis Dispensary application has come into Elk Grove Village. They have already been approved by the State but we cannot announce the location until all of the paperwork is approved and a license is issued. It will be in the industrial park away from residential areas. The Village anticipated to have plans by now for the data center on the WGN property. Due to surveying issues, the process has been delayed but hopefully we will have more information by September. The Village bought the shopping center and the bowling alley at Arlington Heights Road for redevelopment. We will keep the businesses there but we are looking to change the design of the location and place an apartment building with 250-300 apartments. We will put a bid out to the developers to include the needs of the businesees and design a complex for that location. The delay was for us to purchase the Shell gas station that is on tonight's agenda so we can build on the whole corner. The total cost for the gas station, the bank, Rose Garden, the shopping center and the bowling alley was $17.5 million for the entire corner that is being paid by the TIF funds. Another agreement on the Agenda tonight is for the Village to purchase Sweet Baby Ray's Barbecue on Higgins. The owner wanted to retire and decided to close the doors to the restaurant on June 1. He put it up for sale about a year ago and the Village met with the owner and negotiated a fair price. So we will vote tonight to purchase that property for future development. The new vacancy rates are out by Colliers for the industrial park. For the longest time, anything under 5% vacancy was considered full. Then our numbers went down to 4%, 3.5%, 3.25%, Page 1 of 6 2.5%, 1.85% and now the new record shows the vacancy rate is down to 1.65%. On July 16, the Federal Government provided a 988 hotline as a suicide prevention hotline. That hotline has people there to provide assistance before anyone makes that decision. Please call 988 for assistance with suicide prevention. Suicide is the number one cause of death for people ages 10-34. We are very proud to announce that Elk Grove Village is the 2022 recipient of Illinois Real Estate Journal's Municipality of the Year Award. This distinction was given from one of the top real estate publications in the Midwest and is a reflection of the work we do everyday to create a business -friendly climate for our businesses. Swearin Ins Police Department — Chief Walsh joined Mayor Johnson at the podium. Chief Walsh thanked the Fire & Police Commission for volunteering their services to do all the interviewing, etc. for our new Police Officers and Firefighters. The following Police Officers were sworn in from the Police Department: David Olson, Breanne Fuchs, Gabriel Perez, Christian Cortez, and Brian Pustz. Sean Barrens was also sworn in to his new position as Commander. Fire Department — Chief Mikel joined Mayor Johnson at the podium. Chief Mikel thanked the Mayor and Board of Trustees for their support to get the staff levels of the Fire Department to where it is today. Thank you also to the Fire & Police Commission who have been working year round to help build our staff levels to where they are needed. The following Firefighters were sworn in from the Fire Department: Aaron Krejci, Andrew Engelking, Kevin Osoba, and Jacob DeJaynes. Dan Ryan and Ryan Bruess were also sworn in to their new positions as Lieutenants. The next Coffee with the Board will be on Saturday, July 30, from 9-11 a.m. in Room E. Trustee Miller — Summer is half over and children are starting to think about returning to school. The "Summer Blast Off' program is going on right now to collect items needed for school such as binders, backpacks, pocket folders, scissors, etc. There are drop-off sites at the following locations: Elk Grove Township, Elk Grove Park District Pavilion, District 59 Administration Building, Prince of Peace United Methodist Church, Arlington Heights Senior Center, Elk Grove Park District Hattendorf Center, Parkway Bank and Frisbie Senior Center in Des Plaines. Please think about helping those students that may need some assistance with school supplies. The Summer Blast Off runs through July 30. Trustee Franke — No Report. Trustee Lissner — On Friday, July 15, I represented Mayor Johnson at the quarterly seminar for the Municipal Clerks of Illinois. The size of the group surprised me with 75-80 participants. We all know what a wonderful job our clerks do for the Village and what these other clerks do throughout the state. I believe that this was the first time they were in Elk Grove Village. Deputy Clerk Jennifer Mahon added that Trustee Lissner did a wonderful job and they were all very pleased to have him at the seminar. Thank you very much. Trustee Prochno — Attended the Play, Picnic, Party event on Sunday, July 10, sponsored by the Park District, the Elk Grove Library and the Village Hall. This event started with the 60'" Anniversary and became an annual event. The weather was perfect and it was a free family - friendly event with face painting, balloon animals, games, crafts, concerts and food. The summer Farmers Market is open on Saturdays from 8:00 a.m. to 1:00 p.m. on the Village Green every Saturday through October. There are a variety of vendors and activities each week for the children. Trustee Schmidt — No Report 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the June 30, 2022 Accounts Payable Warrant in the amount of $4,038,306.68. Moved by Trustee Lissner Seconded by Trustee Miller AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt NAYS: None ABSENT: Trustee Feichter MOTION CARRIED Motion to authorize payment of invoices as shown on the July 5, 2022 Accounts Payable Warrant in the amount of $238,127.00. Moved by Trustee Lissner Seconded by Trustee Miller AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt NAYS: None ABSENT: Trustee Feichter Page 2 of 6 MOTION CARRIED Motion to authorize payment of invoices as shown on the July 19, 2022 Accounts Payable Warrant in the amount of $492,146.78. Moved by Trustee Lissner Seconded by Trustee Miller AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt NAYS: None ABSENT: Trustee Feichter MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from Prince of Peace United Methodist Church, 1400 S. Arlington Heights Road, to waive permit fees in the amount of $40 for driveway replacement at the church parsonage located at 1307 Berkenshire Lane. b. Authorization of a request from the Prairie Lake School, located at 408 E. Devon Avenue, to waive FY2022-23 business license fees in the amount of $100. c. Authorization of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2022/23 vehicle sticker fees in the amount of $1,950. d. Authorization to concur with prior Village Board authorization to award a construction contract to the lowest responsive and responsible bidder Valor Technologies, Inc. of Bolingbrook, IL for Pre -Demolition Asbestos Abatement at 53 S. Arlington Heights Road, in an amount not to exceed $41,930 from the Arlington Heights/Higgins Redevelopment Fund. e. Authorization to award a professional service contract with Baxter & Woodman, Inc. of Crystal Lake, IL for engineering services needed to complete an ADA Transition Plan for Public Right of Way and Sidewalks in the amount of $42,500 from the Business Leaders Forum Fund. Authorization to award a professional engineering service contract with Baxter & Woodman, Inc. of Crystal Lake, IL for the Biesterfield Road Basin Outfall Drainage Study in the amount of $46,900 from the Water and Sewer Fund. g. Authorization of a request from Meet Chicago Northwest Convention Bureau for payment of annual dues for FY 2022-23 in the amount of $79,483.25. h. Authorization to award a professional service contract to BLA, Inc. of Itasca, IL to provide the necessary construction engineering services for the Meacham Road Side Path project in the amount of $111,118 from Capital Projects Fund. i. Authorization to award a professional service contract to the lowest responsive and responsible bidder, Go Painters, Inc. of Maywood, IL, for the sandblasting and painting of 2,200 fire hydrants for the amount of $206,800 from the Water and Sewer Fund. j. Authorization to increase the contract with Douglas Floor Covering of North Aurora, IL for the carpet replacement in the Village Hall & Public Safety Building in the amount of $30,700 for a total contract amount of $223,226.19 from the Capital Projects Fund. k. Authorization to award a construction contract to the lowest responsive and responsible bidder, R.W. Dunteman Company of Addison, IL for the Meacham Road Side Path project in the amount of $1,165,600.42 from the Capital Projects Fund. 1. Authorization of the following items related to the closing of the Fiscal Year 2022 Budget and amendments to the adopted Fiscal Year 2023 Budget: • Amend the Fiscal Year 2023 Budget for the carryover of bond proceeds and outstanding encumbrances from the Fiscal Year 2022 Budget for a total amount of $26,048,506; • Amend the Fiscal Year 2023 Arlington Heights/Higgins Redevelopment Fund budget in the amount of $8,000,000 to cover costs associated with the redevelopment of the Shopping Center and Elk Grove Bowling Alley; • Amend the Fiscal Year 2023 Midway Court Redevelopment Fund budget in the amount of $18,000,000 to cover costs associated with the redevelopment of the project area; • Amend the Fiscal Year 2023 Devon/Rohlwing Road Redevelopment Fund budget in the amount of $450,000 to cover costs associated with an amended redevelopment agreement; • Amend the Fiscal Year 2022 General Fund budget in the amount of $10,000,000 to cover costs associated with Fire Pension personal property replacement tax expenses and a transfer of funds to support future capital projects; • Amend the Fiscal Year 2022 Grove Mall Redevelopment Fund budget in the amount of $530,000 to cover costs associated with the termination of the fund; Page 3 of 6 • Amend the Fiscal Year 2022 Debt Service Fund budget in the amount of $14,600,000 to cover costs associated with the refinancing of existing bonds; • Amend the Fiscal Year 2022 Police Pension Fund budget in the amount of $900,000 to cover costs associated with pension benefits.; • Amend the Fiscal Year 2022 Residential Enhancement Fund budget in the amount of $10,000 to cover retainage payable costs associated with the Clock Tower improvements. in. Authorization to grant special permission authorizing the expansion of the previously approved outdoor seating at Mikerphone Brewing, 121 Garlisch Drive, in conjunction with the seating plan approved by the Community Development Department. n. Authorization to commit to the purchase of Bulk Rock Salt through the State of Illinois Joint Purchasing Contract in the amount of 2,500 tons for the FY 2022-2023 winter season. o. Authorization to award a professional service contract to the lowest responsive and responsible bidder Schaefges Brothers, Inc. of Wheeling, IL for the Gateway Signs — Business Park Phase II project in the amount of $826,412.93 from the Business Leaders Forum and Busse -Elmhurst Redevelopment Funds. p. Authorization to adopt Ordinance No. 3765 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX (6) FOOT PRIVACY FENCE EXTENDING APPROXIMATELY FOURTEEN (14') FEET BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT TO THE NORTHEAST AT 1270 ROBIN DRIVE FOR PROPERTY LOCATED AT 1278 DIANE LANE, ELK GROVE VILLAGE (SNYDER/KONG)." q. Authorization to adopt Ordinance No. 3766 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:D(1) OF THE ZONING ORDINANCE AS IT PERTAINS TO OVERHANGING STRUCTURES IN A REQUIRED FRONT YARD TO PERMIT THE INSTALLATION OF A COVERED PORCH THAT PROJECTS FIVE FEET (5') INTO THE REQUIRED FRONT YARD OF PROPERTY LOCATED AT 316 WALTER AVENUE (SZILVAGYI)." r. Authorization to adopt Ordinance No. 3767 entitled, "AN ORDINACE AMENDING PARAGRAPH K OF THE CLASS MB LIQUOR LICENSE SECTION 3-3-6 OF THE VILLAGE CODE TO PERMIT THE SALE OF BOURBON/WHISKEY BOTTLES AT MICROBREWERIES." s. Authorization to adopt Ordinance No. 3768 entitled, "AN ORDINANCE AMENDING SECTION 6-4-5-1-D OF THE VILLAGE CODE WITH RESPECT TO THE MINIMUM FINE AMOUNT." t. Authorization to adopt Ordinance No. 3769 entitled, "AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (SPECIAL EVENTS COORDINATOR -VILLAGE MANAGER'S OFFICE)." u. Authorization to adopt Resolution No. 32-22 entitled, "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE FROM JULY 2020 THROUGH DECEMBER 2020." v. Authorization to adopt Resolution No. 33-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 2500 LUNT AVENUE." w. Authorization to adopt Resolution No. 34-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1390 LOUIS AVENUE." x. Authorization to adopt Resolution No. 35-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REAL ESTATE SALES CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND MY MS LLC (1 E HIGGINS ROAD)." Page 4 of 6 y. Authorization to adopt Resolution No. 36-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REAL ESTATE OWNED PURCHASE AND SALE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND MIKE & DAVES LLC (800 HIGGINS ROAD)." Mayor asked if the Board had any questions. Trustee Miller asked about the decreased fine for truck parking since the original ordinance a couple of months ago had a fine of $300. The Village Attorney informed the Board that there is a state statute that limits us to fine at $250. Motion to approve Consent Agenda items a through y. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Schmidt, Prochno, Miller, Lissner, Franke, NAYS: None ABSENT: Trustee Feichter MOTION CARRIED 7. REGULAR AGENDA — No Report 8. PLAN COMMISSION — Village Manager Roan — No Report 9. ZONING BOARD OF APPEALS — Village Manager Roan — We are waiting for the Finding of Facts from the July 14 ZBA hearings so there will be a report at the next meeting. 10. RECYCLING & WASTE COMMITTEE — Trustee Feichter — No Report 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — Next week there will be some lane changes during the work on Arlington Heights Road. They will be starting with curbs and sidewalks so lanes may need to be shifted. Please be cautious driving through the area and be aware of the construction workers. 13. CABLE TELEVISION COMMITTEE — Trustee Lissner — No Report 14. YOUTH COMMITTEE — Trustee Franke — The Splash Party on July 15 was moved to the Pavilion pool inside due to the weather. There were 87 students that attended. The next Splash Party will be on August 5 at Rainbow Falls. 15. INFORMATION COMMITTEE — Trustee Miller - The Village's new service request system MyEGV launched on July 11. The system is powered by the software SeeClickFix. The SeeClickFix account will allow you to receive notices and notifications, follow issues or areas you care about, submit concerns when traveling in other cities and towns, and more. Residents are encouraged to download the app by searching "MyEGV" on the Google Play Store or the App Store. This information is in the newsletter and if you do not know what is happening ,in the Village or you did not receive a newsletter, please call the Village. We are also on Instagram, Facebook, Twitter and Nextdoor. The Elk Grove Public Library is doing an AV recording studio that will allow you to make special projects such as a holiday card using the green screen. You can do stop motion videos and radio drama. There are also other online software learning tools for creating business skills and other items. 16. BUSINESS LEADERS FORUMS — Trustee Schmidt — The Business Leaders Forum visited three businesses since the last board meeting. The first one was at Plasticade, 1460-140 Thorndale. Plasticade has been in business since 1954 and currently has 130 employees. They make traffic products such as the orange construction barrels on the expressway. The second visit was with Builders Chicago, 93 Martin Lane. They have been in business for 95 years and they have had locations in Rosemont, Chicago and Huntley but now are in Elk Grove Village. They provide overhead doors for commercial and industrial buildings and loading dock equipment. They also service the Segway's from the concourse to the runways at the airport. The final visit was Stratus, 2480 Greenleaf Avenue. They make large signs for many of the Fortune 500 companies and are currently working on a project for the Pro Football Hall of Fame game next month in Canton, OH. 17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — On July 9, Elk Grove Village held their quarterly community blood drive. There were 36 donations, which will help save a number of lives because of those donations. 18. PERSONNEL COMMITTEE — Trustee Franke — No Report Page 5 of 6 19. AIRPORT UPDATE — Mayor Johnson — There will be a big meeting on August 17, where the entire ONCC will vote on a nighttime Runway Rotation Plan. Our desire is for them to take more than one option to the FAA. 20. PARADE COMMITTEE — Mayor Johnson — There was a Parade Meeting on July 11 to discuss this year's parade. This parade will be like no parade that we have ever had before. The event is coming up on September 17 and there will be many things for the kids. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — The next concert for the 2022 Mid -Summer Classics Concert Series is Rick Springfield on July 21 at RotaryFest and fireworks on July 23 at the Rotary Green; then on July 26, Sheena Easton will be performing on the Village Green. 22. SPECIAL EVENTS COMMITTEE — Oktoberfest on Friday, September 16 and Saturday, September 17 and the Hometown Parade. 23. LIQUOR COMMISSION — Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — No Report. 25. REPORT FROM VILLAGE CLERK — Everything went well with Early Voting. There were 1,254 total votes during Early Voting at Elk Grove. This was about 260 votes less than the 2018 Primary election. The next election is on November 8, 2022. 26. UNFINISHED BUSINESS — a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the fence variation at 1278 Diane Lane. b. Village Attorney - Direct the Village Attorney to prepare the necessary documents to permit the installation of a covered porch at 316 Walter Avenue. c. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) d. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) e. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS —No Report 28. PUBLIC COMMENT — 8:39 P.M. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:42 p.m. Moved by Trustee Franke Second by Trustee Lissner AYES: Trustees Lissner, Miller, Prochno, Schmidt, Franke NAYS: None ABSENT: Trustee Feichter MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 6 of 6