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HomeMy WebLinkAboutVILLAGE BOARD - 08/16/2022 - Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING AUGUST 16, 2022 1. CALL TO ORDER — 7:09 PM PRESENT: Mayor Craig B. Johnson, Trustees Pat L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: None. A Quorum was present. Also Present: Village Manager Matthew J. Roan, Acting Village Attorney Donald J. Storino, and Deputy Clerk Jennifer S. Mahon 2. PLEDGE OF ALLEGIANCE / INVOCATION — Pastor Stefan Potuznik, Christus Victor Lutheran Church 3. APPROVAL OF MINUTES OF JULY 19, 2022 - Motion to approve the Minutes of the Regular Village Board Meeting held on July 19, 2022 as submitted and dispense with the reading. Moved by Trustee Lissner Seconded by Trustee Feichter The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — We appreciate State Representative Marty Moylan and State Senator Laura Murphy meeting with us to discuss projects that we are working on in the Business Park. They do a phenomenal job representing Elk Grove Village. There have been a lot of concerts in Elk Grove Village this summer. Rick Springfield was at RotaryFest on July 21 and we are waiting for a confirmation but we believe this year was one of the largest crowds in history. As previously mentioned, we will have one of the concerts from the Mid -Summer Classics Concert Series next year at RotaryFest again. The fireworks went well on Saturday, July 23, and we finished the series with Sheena Easton on July 26. On July 28, we met with the CEO of ComEd to go through some projects in the Village. On July 30, we had one of the largest turnouts at the Coffee with the Board with over 30 people attending. The new assessments for Cook County went up quite a bit and residents are encouraged to appeal if you feel that your taxes are not fair. The Assessor's Office at Elk Grove Township, 600 Landmeier, can assist you if you want to appeal. Next year we will have five (5) concerts for the Summer Concert Series: July 4, July 11, July 20, July 25 and August 1. The band for the Tree Lighting Ceremony will be New Colony Six. They are a band from the 1960's and one of the members still lives in Elk Grove Village. The Village has been recognized for two awards in the past month. The first was Municipality of the Year and two weeks later we were voted the Number One Business Park in the Country from Business Facilities Magazine that reviews business parks throughout the country. The Strike has been settled and the construction work planned for this year will be done. The only area that will not be completed is Crest and Clearmont because of school being in session. Elk Grove Village bought the shopping center at Arlington Heights Road and Higgins Road. The Village is putting together a Redevelopment Agreement with the assistance with OKW. On September 1, the RFP will be going out to the Private Sectors. On November 9, there will be a Public Town Hall Meeting to display the submittals that were received. In January, we will make an announcement of who the developer is that the Village will be using. We hope to begin development in Spring of 2024, possibly even the fall of 2023. The retail section will be built Page 1 of 6 first to keep things going to make an easier transition. There is a Higgins Retail Redevelopment Agreement with Rose Garden Cafe. We bought Sweet Baby Ray's and made a deal with Rose Garden to relocate into that building. Rose Garden should open at that location on April 1 of 2023. The Village is partnering with Rose Garden and the Village is giving Rose Garden incentives. If they keep the restaurant open for that long, then the land and the building that we bought will be given to them. They will have to remain open for five (5) years. If they close early, then the land will be given back to the Village. The incentives include updating the Sweet Baby Ray's location exterior, and interior similar to a 6b. The Village will have to sign off on the work. The Hometown Parade will be Saturday, September 17 and it will be like no parade we have ever had in Elk Grove. We have sponsorships like we never had before. For example, we have the Chicago Fire Department Pipes and Drums, the Navy Band Great Lakes, the Illinois Army National Guard will be there, the big balloons in the sky similar to the Thanksgiving Day Parade, Action Heroes, the Highlanders are coming, Chicago Bears Band, and it will be mascot heaven. There will be bounce houses in the kids section and with Oktoberfest, it will be a family fun event. All of this would not happen without our sponsors: The Great American Bagel, Prosport Leasing, Palmisano Cynthia Doctors Office, Central State Signs, Medical Center Dental Associates, Highlander Transportation, Cozzini, Northstar Foods, Jarosch Bakery, Write Green, Tacos El Bombero, Material Sciences Corporation, Tri-fin, Chicago Filter Supply, Thorne Associates Inc, Arrow Road Construction, Big Sammy Hot Dogs, Digital Copier Supercenter LLC, Marino's, Lawrence Foods, Illinois Grown Medicine, Arc-Tronics, Castle Chevrolet, Our Lady of the Blessed Sacrament, Rebechini Studios, Seko Logistics, Diamond Truck and Trailer, Country Inn, Jerry Castle and Son Hi -Lift Inc, Willie Washer Manufacturing, JK Cabinetry, BEJ Estes LLC, 1655 Busse LLC, EZ Liquors, George Gullo Development, Chicago Offset, Digital Realty, Arlington Heights Heating and Cooling, Primedge Inc, Village Sewer & Plumbing, GHC Mechanical, Fraternal Order of Police Lodge 35, La Quinta, Suburban Towing & Recovery, Pet Grooming by Teena, Creative Caster, Sankosha USA, Sunshine Appraisals, Bill's Village Marathon, Rolando's Car Care, Supreme Tamale Co., EGV Pro Firefighters Local 2340, Doumak, Cristaux, and Creative Werks. School is open again. Please be careful while driving around the schools. Trustee Lissner announced that he will not be running for another term. It has been an honor and a privilege to work in the community for over 28 years. Dr. Brian Homann announced that the 41h Annual Free Dental Clinic is on Friday, September 9 from 8:00 a.m. to 4:00 p.m. at Elk Grove Family Dental, 8 E. Devon Avenue. They will offer a full range of services to anyone that is 18 years of age or older. It will be first come, first served. Trustee Schmidt — Attended an Eagle Scout Ceremony on July 17, on behalf of the Village Board, for Karan Kashyap. Karan built some shelves at the food pantry and the boys locker room at Mead Junior High School along with some benches. On July 27, Trustee Prochno and I attended the first Patient and Family Advisory Council at Ascension Medical Center. Trustee Prochno — Yesterday I had the delightful experience of meeting with Matthew Francl and Roland Johnson. They are two (2) Cub Scouts working to complete their Arrow of Light requirement for their transition to Boy Scouts. They are 5t" grade students at Queen of the Rosary and we spent a lot of time talking about government. I gave them a tour of the building. They took a few photos sitting at the dais. They learned about municipal government, responsible citizenship, Elk Grove history and strong environmental stewardship. The outdoor Farmers Market is still open on the Village Green every Saturday from 8:00 a.m. to 1:00 p.m. through October 15. In honor of those we lost to overdoses, International Overdose Awareness Day is August 31 from 5:00 p.m. to 8:30 p.m. at the Kenneth Young Center, 1001 Rohlwing Road. Please visit kennethyoung.org/events for more information. Trustee Lissner — No Report Trustee Feichter — Congratulations to Tom Robb for winning three (3) state awards for Journalism. Trustee Franke — Oktoberfest is on September 16 and 17 at Rotary Green. The event will be open Friday from 6:00 p.m. to 11:00 p.m., On Saturday, after the Hometown Parade, come over to Oktoberfest. There will be a kids area with bounce houses and other activities for the family Page 2 of 6 on Saturday from 3:00 p.m. to 7:00 p.m. The Oktoberfest portion will be open until 11:00 p.m. Tickets are available for purchase with a 20% discount at elkgrove.org/Oktoberfest until September 12. Tickets may be purchased at the event for full price. Tasty Catering will provide plenty of German food for purchase and there will be approximately 8 different kinds of beer. Trustee Miller — No Report 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the July 31, 2022 Accounts Payable Warrant in the amount of $4,731,115.85. Moved by Trustee Lissner Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED Motion to authorize payment of invoices as shown on the August 2, 2022 Accounts Payable Warrant in the amount of $199,948.07. Moved by Trustee Lissner Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED Motion to authorize payment of invoices as shown on the August 16, 2022 Accounts Payable Warrant in the amount of $1,875,931.52. Moved by Trustee Lissner Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Community Consolidated School District 59, located at 1001 Leicester Road, to waive FY 2022/23 vehicle sticker fees in the amount of $825. b. Authorization of a request from the Rotary Club of Elk Grove Village to waive the fee for a temporary Class D liquor license ($2,100) for the Village's Oktoberfest on September 16 and 17, 2022. c. Authorization to award a professional service contract with Temple Outdoor Decor of Oswego, IL for the Holiday Lighting and Decoration Services contract in the amount of $52,928 from the General Fund. d. Authorization to increase the professional service contract with Engineering Enterprises Inc. of Sugar Grove, IL for additional design engineering services needed for the Devon Avenue and Busse Road Intersection Rehabilitation project in the amount of $43,997 for a total contract of $148,956 from the Busse -Elmhurst Redevelopment Fund. e. Authorization to award a professional service contract with Clauss Brothers, Inc. of Elgin, IL for the 1689 Virginia -Fall Landscape Renovation project in the amount of $89,836.57 from the Water & Sewer Fund. f. Authorization to concur with prior authorization to award a purchase contract through the BuyBoard Purchasing Cooperative to Chastang Ford of Houston, Texas for the purchase of two (2) Ford F-150 Responder Trucks in the amount of $97,890 from the Foreign Fire and Capital Replacement Funds. g. Authorization to concur with prior Village Board authorization and award a construction contract to the lowest responsive and responsible bidder, Albrecht Enterprises, Inc. of Des Plaines, IL, for demolition and site restoration at the former Elk Grove Bowl, 53 S. Arlington Heights Road, in an amount not to exceed $198,750 from the Arlington -Higgins TIF. h. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a petition for a Special Use Permit for food processing at 2500 Lunt Avenue in the I-2 Industrial District. i. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition to rezone the property at 1905 W. Higgins Road from B-2 to I-1. j. Authorization to adopt Resolution No. 37-22 authorizing the Mayor to execute an Page 3 of 6 Intergovernmental Agreement between the Village of Elk Grove Village and the County of Cook for the construction of a sidepath along Oakton Street from Crossen Avenue to Bonnie Lane. k. Authorization of the following: - To increase the Motor Fuel Tax (MFT) budget in the amount of $485,208.27 to utilize all of the remaining REBUILD Illinois Bond allotment. - To adopt Resolution No. 38-22 entitled, "A RESOLUTION AUTHORIZING THE MAINTENANCE OF STREETS AND HIGHWAYS BY A MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE AND APPROPRIATING MFT FUNDS MFT FROM THE REBUILD ILLINOIS BOND ALLOTMENT IN THE AMOUNT OF $1,445,208.27 FOR THE TONNE ROAD FROM CENTER STREET TO LANDMEIER ROAD RECONSTRUCTION PROJECT." - To award a professional engineering service contract be executed with HR Green, Inc. for design engineering services for the Tonne Road from Center Street to Landmeier Road Reconstruction project in the amount not to exceed $2,120,456. 1. Authorization to award a professional service contract to HR Green, Inc. of Aurora, IL to coordinate the vacation of Midway Court with the Cook County Department of Transportation and Highways (CCDOTH) and the Illinois Department of Transportation (IDOT) and produce necessary supporting documents in an amount not to exceed $50,000 from the Busse -Elmhurst TIF Fund. m. Authorization to award a professional services contract to HR Green of McHenry, IL for engineering/bidding services, construction observation and project management services related to the demolition and restoration of property located at 1 E. Higgins Road in an amount not to exceed $67,520 from the Arlington/Higgins TIF Fund. n. Authorization to adopt Resolution No. 39-22 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE CG 800 HIGGINS LLC, AND C.G.C.G., INC." Mayor asked if anyone had any questions about the Consent Agenda. Motion to approve Consent Agenda items a to n. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA — There are no items under the Regular Agenda. 8. PLAN COMMISSION — Village Manager Roan — No Report 9. ZONING BOARD OF APPEALS — Village Manager Roan — There are two (2) items for discussion tonight. a. ZBA Docket 22-7 - Petition submitted by Paul Wicoff, Burr Computer Environments, Inc., for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted heights of fences in industrial zoning districts for property located at 2021 Lunt Avenue. On July 14 the Zoning Board of Appeals met to hear Docket 22-7 with a petitioner seeking a variation of Section 7E-9(A) of the Zoning Ordinance as it pertains to permitted heights of fences in Industrial Zoning Districts for property located at 2021 Lunt Avenue. It was the consensus of the Zoning Board of Appeals by a 9-0 vote to Do Grant the variation to allow for the installation of an 8' high ornamental black security fence in the rear of the property. Motion to direct the Village Attorney to prepare the necessary documents for the variations at 2021 Lunt. Moved by Trustee Lissner Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED b. ZBA Docket 22-8 - Petition submitted by Matthew Williams, Gensler, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted heights of fences in industrial zoning districts for property located at 2055 Lunt Avenue. (PH 07-14-22) On July 14, the Zoning Board of Appeals also met to hear Docket 22-8 with the petitioner Page 4 of 6 seeking variations of the Zoning Ordinance for property located at 2055 Lunt Avenue. The consensus of the Zoning Board of appeals by a 9-0 vote to Do Grant the variation for the following: permit a building height of 65' 6" to top of screen wall, decrease the number of loading spaces from 5 to 2, and allow the installation of an 8' security fence to be located in the required front yard. Motion to direct the Village Attorney to prepare the necessary documents for variations at 2055 Lunt. Moved by Trustee Feichter Seconded by Trustee Miller AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED 10. RECYCLING & WASTE COMMITTEE — Trustee Feichter — No Report 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — Construction is moving along on Arlington Heights Road. A variety of work was finished the past few weeks and they are working on the curbing and gutter. Please be careful of the workers when driving through that area. 13. CABLE TELEVISION COMMITTEE — Trustee Lissner — The Mayor just recorded an In the Grove segment for the upcoming Hometown Parade and Trustee Franke recorded a segment for Oktoberfest. On August 26, Elk Grove High School football returns. 14. YOUTH COMMITTEE — Trustee Franke — The last Splash Party of the year was on August 5 at Rainbow Falls with 185 kids in attendance. The Teen Bon Fire will be at Olmsted Park on Cypress Lane with Fire Pits to cook s'mores. This event is open for 11-14 year olds. You must pre -register for this event at the Park District. The event will be Friday, September 23, from 7:00 p.m. to 9:00 p.m. 15. INFORMATION COMMITTEE — Trustee Miller — On Friday, August 19, from 5:00 a.m. to 9:00 a.m., there will be Cops on a roof at our Dunkin' Donuts on Biesterfield. They have partnered with Dunkin' Donuts for "Cop on a Rooftop" that raises money for Special Olympics. Checks can be made out to Special Olympics Illinois and 100% of the proceeds will go to Special Olympics. We are hiring School Crossing Guards, and entry level or lateral Police Officers. 16. BUSINESS LEADERS FORUMS — Trustee Schmidt — There were three Ambassador visits since our last meeting. On July 20, the Team visited FPM Heat Treating, 1501 S. Lively Boulevard that is a family owned business that opened in Elk Grove Village in 1979. On July 27, the Team visited State Farm at 822 E. Higgins Road that has been at this location for seven (7) years offering all types of services and they support the community in a variety of ways. On August 10, the Team visited BV at 1951 Landmeier Road that designs and sells E-bikes and bike components. They have been in the Village since 2012. 17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — Thank you to the Village employees for coordinating the Employee Blood Drive on August 10. There were 27 pints of blood donated that can save up to 81 lives. 18. PERSONNEL COMMITTEE — Trustee Frankie — No Report 19. AIRPORT UPDATE — Mayor Johnson — This Thursday, the ONCC will be having a meeting to talk about the Runway Flight Rotation. 20. PARADE COMMITTEE — Mayor Johnson — No Report 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — No Report 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Oktoberfest and the Hometown Parade 23. LIQUOR COMMISSION — Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — No Report Page 5 of 6 25. REPORT FROM VILLAGE CLERK — We have a confirmation that Elk Grove Village will be an Early Voting site for the November 81h election. Early Voting will take place on October 24 through November 7. The hours are posted on the website. 26. UNFINISHED BUSINESS a. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) b. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway Court TIF Redevelopment Project Area, in connection with the approval of the Midway Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) c. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Midway Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting) 27. NEW BUSINESS — No Report 28. PUBLIC COMMENT — 8:09 PM 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:10 p.m. Moved by Trustee Feichter Second by Trustee Lissner AYES: Trustees Franke, Lissner, Miller, Prochno, Schmidt, Feichter NAYS: None ABSENT: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 6 of 6