HomeMy WebLinkAboutAGENDA - 09/13/2022 - Villaeg Board Agenda and AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
SEPTEMBER 13, 2022
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR DAN FOLWACZNY, OUR LADY OF THE BLESSED SACRAMENT
CATHOLIC CHURCH)
3. APPROVAL OF MINUTES OF AUGUST 16, 2022
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: AUGUST 31, 2022 $ 3,912,348.10
SEPTEMBER 13, 2022 $ 539,877.86
6. CONSENT AGENDA
a. Consideration of a request from the Society of St. Vincent de Paul located at 12731 S.
Wood Street, Blue Island, IL to waive FY 2022-23 business license fees for the placement
of a collection box at Queen of the Rosary Church in the amount of $450.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from St. Nicholas Episcopal Church, 1072 Ridge Avenue, to
waive permit fees to replace and re -stripe the asphalt parking lot in the amount of $1,469.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.)
(The Director of Community Development recommends approval.)
c. Consideration of requests from the Elk Grove Park District to waive permit fees in the
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amount of $3,137 for the following projects:
• Remove and replace the split rail fence at the Fox Run Golf Links, 333 Plum
Grove Road, in the amount of $1,330;
• Remove and replace the patio at the Garden Terrace, 1000 Wellington Avenue, in
the amount of $840;
• Parking lot maintenance at the Jack A. Claes Pavilion, 1000 Wellington Avenue,
in the amount of $479;
• Parking lot maintenance at the Elk Grove Parks Facility Building, 140 Lively
Boulevard, in the amount of $87;
• Parking lot maintenance at the Al Hattendorf Center, 225 E Elk Grove Boulevard,
in the amount of $207; and
• Parking lot maintenance at Udall Park, 811 Willow Road, in the amount of $194.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration to award a professional service contract to Dixon Engineering, Inc. of
Greenfield, WI for interior coating inspection services at all of the Village's water storage
tanks in the amount of $26,400 from the Water & Sewer Fund.
(A proposal was solicited from Dixon Engineering, Inc. of Greenfield, WI for interior
coating inspection at all of the Villages water storage tanks.
(Dixon Engineering has successfully performed inspection services on other Village
Reservoir and elevated water storage tank projects.
(The Public Works Department recommends that a professional service contract be
awarded to Dixon Engineering for the interior coating inspections of all the Village's
water storage tanks in the amount of $26,400.
(Adequate funds are budgeted and available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
e. Consideration to award purchase contract to the lowest responsive and responsible bidder
VSA Inc., for the pan -tilt -zoom (PTZ) camera package in the amount of $32,265 from the
Cable Television Fund.
(On August 22, 2022, the Village opened sealed bids for the pan -tilt -zoom (PTZ) camera
package.
(This PTZ camera package will replace and upgrade EGTV's current PTZ cameras which
will improve picture quality and controllability. These cameras are used to remotely cover
events such as sports and ceremonies and are operated by one person from a central
location.
(A total of seven (7) companies submitted a bid for the equipment.
(The lowest responsive and responsible bid was received from VSA Inc. in the amount of
$32,265.00.
(Adequate funds are available in the Cable Television Fund.
(The Multimedia Administrator recommends approval.)
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Consideration to award a professional service contract to M.E. Simpson Co., Inc. of
Valparaiso, IN, for professional engineering services for a Water Distribution Leak
Survey in the amount of $45,540 from the Water and Sewer Fund.
(A proposal was solicited from M.E. Simpson Co., Inc. of Valparaiso, IN, for a water
distribution system leak detection survey.
(M.E. Simpson Co., Inc. will perform a leak detection survey on approximately 181 miles
of watermain within Elk Grove Village's water distribution system. The survey will be
completed by leak detecting on the accessible main line valves, fire hydrants, and service
valves. The project will also include complete reporting of all issues found, with a final
comprehensive report.
(The Director of Public Works recommends approval.)
g. Consideration to award a professional service contract to Civiltech Engineering, Inc. of
Itasca, IL, for preliminary engineering services for the Arlington Heights Road and Devon
Avenue Intersection Rehabilitation project in the amount of $99,589.69 from the Capital
Projects Fund.
(The Village has secured $917,985 in Federal funding the construction and construction
engineering for the resurfacing of the Arlington Heights Road and Devon Avenue
Intersection.
(Civiltech Engineering, Inc. of Itasca, IL submitted a proposal to provide preliminary
engineering services for this intersection rehabilitation project in the amount of
$99,589.69.
(Adequate funds are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
h. Consideration to adopt Ordinance No. 3770 granting a variation of Section 7E-9:(A) of
the Zoning Ordinance which limits the height of fences to six feet (6) to permit an eight
foot (8') high ornamental black security fence in the rear of property located at 2021 Lunt
Avenue. (EdgeConnex)
(This item was discussed at the August 16 Village Board meeting and currently appears
under Unfinished Business.)
i. Consideration to adopt Ordinance No. 3771 granting variations of the Zoning Ordinance
pertaining to building height, the number of loading spaces and a fence in excess of six
feet (6) in height located in the front yard of property located at 2055 Lunt Avenue.
(EdgeConnex)
(This item was discussed at the August 16 Village Board meeting and currently appears
under Unfinished Business.)
j. Consideration to concur with prior authorization to adopt Ordinance No. 3772 amending
Paragraphs C and D of the Class MT liquor license in Section 3-3-6 of the Village Code to
permit the sale of alcoholic beverages in sixteen (16) ounce containers or less and allows
no more than two (2) alcoholic beverages to a customer in one trip.
(This ordinance increases the container size to sixteen (16) ounces and allows no more
than two (2) alcoholic beverages to a customer in any one trip.
(This ordinance is effective August 25, 2022).
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k. Consideration to adopt Resolution No. 40-22 authorizing the Mayor and Village Clerk to
execute an Assignment and Assumption of Real Estate Sale Agreement between the
Village of Elk Grove Village and Elk Grove Village Property LLC (1520 and 1700
Midway Court).
(This Assignment Agreement provides for the Village of Elk Grove Village to assign its
rights in the Real Estate Sales Agreement dated May 24, 2022, between the Village of Elk
Grove Village and Vulcan Lands, Inc. for the properties at 1520 and 1700 Midway Court
(Vulcan Property) to Elk Grove Village Property LLC.
(The Village entered into the Real Estate Sale Agreement for the Vulcan Property in order
to convey it for redevelopment as provided for in the Purchase and Redevelopment
Agreement between the Village and Prime Data Centers LLC, formerly known as Prime
Data Centers, Corp., dated September 23, 2021.
(This Assignment Agreement allows the developer to acquire the Vulcan Property directly
from Vulcan Lands, Inc., instead of through the Village as an intermediary.
(As part of the planned redevelopment, Prime Data Centers will invest approximately $1
billion in the construction of three (3) three-story data center buildings.)
1. Consideration to adopt Resolution No. 41-22 authorizing the Village of Elk Grove to
apply for funding assistance through the Illinois Transportation Enhancement Program
administered by the Illinois Department of Transportation providing local assurance for
the Biesterfield Road Corridor Improvements.
(The Village will be applying to the Illinois Department of Transportation (IDOT) for
funding assistance through the Illinois Transportation Enhancement Program (ITEP) for
the Biesterfield Road Corridor Improvements project.
(The Village will be requesting funding assistance for the streetscape aspect of the project.
(The overall project along Biesterfield Road between Martha Street and Arlington Heights
Road consists of pavement rehabilitation, curb and sidewalk replacement, ADA curb ramp
improvements, decorative crosswalks, installation of an 8' wide side path, street lighting
upgrade with pedestrian lighting fixtures, median irrigation and landscape restoration.
(The Director of Public Works has recommended approval.)
in. Consideration to adopt Resolution No. 42-22 authorizing the Village of Elk Grove to
apply for funding assistance through the Illinois Transportation Enhancement Program
administered by the Illinois Department of Transportation providing local assurance for a
shared -use path within the Tonne Road Corridor.
(The Village will be applying to the Illinois Department of Transportation (IDOT) for
funding assistance through the Illinois Transportation Enhancement Program (ITEP) for
the shared -use path being installed as part of the overall Tonne Road Reconstruction
Project.
(The Village will be requesting funding assistance for the pedestrian/bicycle facilities and
streetscapes aspect of the project.
(The Director of Public Works has recommended approval.)
n. Consideration to adopt Resolution No. 43-22 authorizing the Mayor and Village Clerk to
execute a Memorandum of Understanding between the Illinois State Tollway Authority
and the Village of Elk Grove Village for the I-490 and Pratt Boulevard Interchange
project.
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(The Illinois State Tollway Authority has prepared a Memorandum of Understanding to
outline the mutual understanding between the Village of Elk Grove Village and the
Illinois State Tollway Authority to serve as a written record of both of the parties support
and cost share for the local interchange at Pratt Boulevard.
(The attached memorandum calls out that the Tollway will be responsible for overseeing
the design engineering, right-of-way acquisition, utility coordination, construction and
construction engineering for the project; while the Village will be responsible for the costs
associated with these items.
(It is recommended that the Village adopt a Resolution authorizing the execution of the
Memorandum of Understanding.
(The Director of Public Works has recommended approval.)
o. Consideration to adopt Resolution No. 44-22 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 613 Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 925-
1065 Chase Avenue.
(The Law Offices of Sarnoff and Baccash, on behalf of their client VK 925 Chase, LLC,
(Applicant) is seeking a Cook County Class 613 property tax exemption for property
located at 925-1065 Chase Ave.
(The Applicant intends to purchase the 70,796 square foot building that has been vacant
since August 5, 2022.
(The Applicant intends to rehabilitate the building and market it for use by an industrial
user.
(The Applicant intends to spend $1,350,000 to $1,450,000 to improve the property
including: refurbishing the fagade with new metal composite paneling, new signage, new
dock aprons and drives, resurfacing of the parking lot, new lighting, new business signs, a
new roof, interior buildout, and new landscaping.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves a
purchase for value with significant rehabilitation and special circumstances.
(Property approved for Class 613 status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent on the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
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a. PC Docket 22-4 - Consideration of a petition submitted by Zubha Pop Foods, LLC d/b/a
Popeyes Chicken & Biscuits for a Subdivision with variations from the provisions of the
Elk Grove Zoning Ordinance No. 2410 as it pertains to the B-5 Town Center Shopping
District to construct a quick serve dual drive-thru restaurant within the Town Center
Shopping District at 905 Elk Grove Town Center. (PH 08-15-22)
b. PC Docket 22-5 - Consideration of a petition submitted by Bridge Development Partners
to rezone the properties located at 490 Bennett Road and 500 Bennett Road from I-1 to
ITC to create an access road from the Business Park to the Innovation and Technology
Center District. (PH 08-15-22)
c. PC Docket 22-6 - Consideration of a petition submitted by Aroma Seafood for a Special
Use Permit for food processing at 2500 Lunt Avenue in the I-2 Industrial District. (PH
09-19-22)
d. PC Docket 22-7 - Consideration of a petition submitted by Seefried Properties to rezone
the property at 1905 W Higgins Road from B-2 to I-1. (PH 09-19-22.)
e. PC Docket 22-8 - Consideration of a petition submitted by the Village of Elk Grove for a
Resubdivision from one (1) lot to two (2) lots with associated variations from the Elk
Grove Zoning Ordinance and a Special Use Permit to construct a cellular communications
monopole in the I-1 Restricted Industrial District. (PH 09-14-22)
f. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Boulevard. (A Public Hearing date has yet
to be established.)
g. Consideration of a petition for Resubdivision of Property located at 2025 Tonne Road to
divide the existing lot from one (1) lot to two (2) lots, with associated variations, and a
Special Use Permit to relocate cellular communication equipment to a monopole in the
new subdivision. (A Public Hearing date has yet to be established.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a. ZBA Docket 22-9 - Consideration of a petition submitted by Robert Pinzur, attorney, on
behalf of Jorge Martinez and Lourdes Lydia Martinez, for a variation from the Elk Grove
Village Zoning Ordinance as it pertains to permitted locations for fences in residential
zoning districts for property located at 345 Maple Lane. (PH 07-14-22 Continued to 08-
18-22)
b. ZBA Docket 22-10 - Consideration of a petition submitted by Bernadette Ciardullo, for a
variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted
locations for fences in residential zoning districts for property located at 115 Tower Lane.
(PH 08-18-22)
c. ZBA Docket 22-11 - Consideration of a petition submitted by Daniel Nawara, for a
variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted
locations for fences in residential zoning districts for property located at 201 Parkchester
Road. (PH 09-15-22)
10. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. Sustainability Plan
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11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Lissner
14. YOUTH COMMITTEE - Trustee Franke
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Franke
19. AIRPORT UPDATE -Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for multiple variations of the Zoning
Ordinance for property located at 2055 Lunt Avenue. (EdgeConnex)
b. Village Attorney - Prepare the necessary documents for a fence variation of the Zoning
Ordinance for property located at 2021 Lunt Avenue. (EdgeConnex)
c. Final adoption of an Ordinance approving the Midway Court Tax Increment Financing
Redevelopment Plan and Project. (First Reading at the June 30, 2021 Village Board
Meeting)
d. Final adoption of an Ordinance designating the Village of Elk Grove Village Midway
Court TIF Redevelopment Project Area, in connection with the approval of the Midway
Court Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
e. Final adoption of an Ordinance adopting Tax Increment Financing for the Village of Elk
Grove Village, Cook County, Illinois, in connection with the Designation of the Midway
Court Redevelopment Project Area and Adoption of the Midway Court Redevelopment
Plan and Project. (First Reading at the June 30, 2021 Village Board Meeting)
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27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
SEPTEMBER 13, 2022
7:00 PM
6. CONSENT AGENDA
p. Consideration to award a professional services contract to Nicholas & Associates, Inc. of
Mt. Prospect, IL to act as Construction Manager and Constructor for design, construction
management, and administration of trade packages for the 2022 Mechanical Capital
Improvements Project for a total contract amount not to exceed $561,724 from the Capital
Projects Fund, in the amounts designated as follows:
• 14.00% of the actual construction cost for Construction Management,
Architectural & Engineering services ($59,983);
• A fixed General Conditions budget ($41,050);
• Bonds & Insurance ($7,241);
• Administer various construction contracts with the lowest responsive and
responsible bidder in each of two (2) trade packages ($428,450); and
• Reimbursable expenses ($25,000).
(On February 28, 2017, the Village Board approved an agreement with Nicholas &
Associates, Inc. of Mt. Prospect, IL to perform professional services where the
construction manager is the constructor.
(On Thursday, August 25, 2022, the Village opened sealed bids for the 2022 Mechanical
Capital Improvements Project at the Charles J. Zettek Municipal Complex.
(The project includes upgrades to Charles J. Zettek Municipal Complex's mechanical
systems including the HVAC system, Uninterrupted Power Supply (UPS), and electrical
system.
(A total of eleven (11) contractors submitted bids.
(Nicholas & Associates recommends to award the contract to The YMI Group, Inc. of Elk
Grove Village, IL in the amount of $214,850 for Bid Package #1 - HVAC/Mechanical and
Carey Electric Contracting, LLC of McHenry, IL for $213,870 for Bid Package #2 -
Electrical.
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(The total amount to be awarded to Nicholas & Associates includes the base bid for Bid
Package #1 - HVAC/Mechanical ($214,580) and Bid Package 92 - Electrical ($213,870),
expense pass -through ($25,000), required bonds and insurances ($7,241), 14.00% of the
actual construction cost ($59,983), and Fixed General Conditions ($41,050) for a total
amount of $561,724.
(Village Staff has reviewed the bids and concurs with the recommendation from Nicholas
& Associates to award the contract for Bid Package #1 - HVAC/Mechanical to The YMI
Group, Inc. of Elk Grove Village, IL and Bid Package #2 - Electrical to Carey Electric
Contracting, LLC of McHenry, IL based upon their submitted bids.
(The Public Works Director recommends approval.)
q. Consideration to award a purchase contract through Sourcewell Purchasing Cooperative to
German -Bliss Equipment, Inc. of Princeville, IL for the purchase of one Kubota MX600
4WD Utility Cab Tractor with Landpride rotary cutter in the amount of $63,587.43 from
the General Fund
(The Kubota MX600 4WD Utility Cab Tractor with Landpride rotary cutter is available
through the Sourcewell Purchasing Cooperative from German -Bliss Equipment, Inc. of
Princeville, IL, in the amount of $63,587.43.
(Adequate funds are available in the General Fund.
(The Director of Public Works recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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