HomeMy WebLinkAboutRESOLUTION - 43-22 - 9/13/2022 - Memo of Understanding Illinois State Tollway I-490 and Pratt BoulevardRESOLUTION NO.43-22
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF
UNDERSTANDING BETWEEN THE ILLINOIS STATE TOLLWAY AUTHORITY AND
THE VILLAGE OF ELK GROVE VILLAGE FOR THE I-490 AND PRATT BOULEVARD
INTERCHANGE PROJECT
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached documents
marked:
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE ILLINOIS STATE TOLLWAY AUTHORITY
AND
THE VILLAGE OF ELK GROVE VILLAGE
a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is
authorized to attest said documents upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its passage and
approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 1311 day of September 2022
APPROVED this 13"' day of September 2022
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk
Niou'li.-t490.III tatt
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY
AND
THE VILLAGE OF ELK GROVE VILLAGE
This MEMORANDUM OF UNDERSTANDING ("MOU") is entered into by and
between THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, an instrumentality
and administrative agency of the State of Illinois ("ILLINOIS TOLLWAY"), and the
VILLAGE OF ELK GROVE VILLAGE, a municipal corporation of the State of Illinois
("VILLAGE"), individually referred to as "PARTY," and collectively referred to as
"PARTIES."
RECITALS:
WHEREAS, in order to promote the public welfare and facilitate vehicular traffic
by providing convenient, safe, modern and limited access highways within and through the
State of Illinois, the ILLINOIS TOLLWAY intends to construct the I-490 Toll Highway
connecting the Jane Addams Memorial Tollway (I-90) with the Tri-State Tollway (I-294)
along the west side of O'Hare International Airport as part of the ILLINOIS TOLLWAY's
Elgin O'Hare Western Access project ("PROJECT");
WHEREAS, the full build -out of the PROJECT, as defined in the Tier Two Final
Environmental Impact Statement (October 2012), included I-490 interchange access at
Elmhurst Road via Pratt Boulevard and Devon Avenue. Accommodation for interchange
access at this location is part of the PROJECT, including bridge construction and drainage
work, but, the full interchange construction, including the construction of ramps, is not
included as part of the PROJECT or the ILLINOIS TOLLWAY's current capital plan Move
Illinois: The Illinois Tollway Driving the Future;
WHEREAS, the VILLAGE requests the ILLINOIS TOLLWAY include in its
PROJECT, construction of a local access interchange at I-490 and the Elmhurst Road and
Pratt Boulevard intersection. The scope of work requested by the VILLAGE includes
construction of a northbound I-490 entrance ramp ("Ramp V I") from Elmhurst Road/Pratt
Boulevard, a southbound I-490 exit ramp ("Ramp V2") to Elmhurst Road/Pratt Boulevard,
traffic signal modernization and intersection improvements at Elmhurst Road/Pratt
Boulevard, drainage and erosion control, signage and pavement markings, lighting,
landscaping, sidewalk, retaining wall construction, ramp, toll plaza infrastructure and
electrical connections, and other work associated with the interchange construction
("LOCAL INTERCHANGE"), as generally depicted on ("EXHIBIT A");
WHEREAS, the ILLINOIS TOLLWAY has completed initial design studies for
the LOCAL INTERCHANGE that included completion of an alternative analysis to
determine the preferred design configuration for the LOCAL INTERCHANGE, a traffic
analysis and an Interchange/Intersection Design Study ("IDS");
WHEREAS, the LOCAL INTERCHANGE will provide beneficial access to a
major state route (Elmhurst Road) and large industrial area within VILLAGE limits;
WHEREAS, the ILLINOIS TOLLWAY agrees to include the LOCAL
INTERCHANGE in the PROJECT subject to the ILLINOIS TOLLWAY's Interchange
and Roadway Cost Sharing Policy (August 2012) included as "EXHIBIT B";
WHEREAS, certain components of the LOCAL INTERCHANGE improvements
are required to be constructed as part of the PROJECT, including a retaining wall along
Ramp V2, ramp gore tapers, and toll plaza pavement and barrier for the Ramp V2 plaza
("ILLINOIS TOLLWAY CONTRIBUTION");
WHEREAS, the implementation of the LOCAL INTERCHANGE requires support
from agencies that would be affected by its construction;
WHEREAS, the PARTIES hereby agree to enter into an Intergovernmental
Agreement(s) to memorialize the PARTIES' final understandings regarding the design and
construction of the LOCAL INTERCHANGE;
WHEREAS, the ILLINOIS TOLLWAY by virtue of its powers as set forth in the
Toll Highway Act, 605 ILCS 10/,1 et seq. is authorized to enter into this MOU;
WHEREAS, VILLAGE by virtue of its powers as set forth in the Illinois Municipal
Code, 65 ILCS 5/1-1-1, et seq. is authorized to enter into this MOU; and
WHEREAS, an MOU is appropriate and such an agreement is authorized by the
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq.;
NOW, THEREFORE, in consideration of the aforementioned recitals and the
mutual covenants contained herein, the PARTIES hereto agree as follows:
I. RECITALS
The PARTIES hereto agree that the recitals included above are incorporated into
and made a part of this MOU.
II. ENGINEERING
A. The ILLINOIS TOLLWAY will be responsible for the performance of preliminary
and final design engineering, obtaining necessary surveys, and preparing the final
plans and specifications for the PROJECT, subject to reimbursement by the
VILLAGE for its share of costs related to the LOCAL INTERCHANGE.
B. The ILLINOIS TOLLWAY is responsible for coordinating the design of the
LOCAL INTERCHANGE with any affected agencies, including the VILLAGE,
Illinois Department of Transportation, Cook County Department of Transportation
2
and Highways, DuPage County Division of Transportation, the Chicago
Department of Aviation, the Federal Aviation Administration, and Union Pacific
Railroad.
III. RIGHT OF WAY
The ILLINOIS TOLLWAY shall perform all survey work and prepare all parcel
plats and legal descriptions for all right of way (both permanent and temporary)
necessary for the construction and/or future maintenance access to various
identified areas of the PROJECT, subject to reimbursement by the VILLAGE for
its share of costs related to the LOCAL INTERCHANGE.
IV. UTILITIES
A. The ILLINOIS TOLLWAY is responsible for utility coordination and relocations
for the PROJECT, including identifying utility adjustments and making all
reasonable efforts to minimize the number of utility adjustments in the design of
improvements, subject to reimbursement by the VILLAGE for its share of costs
related to the LOCAL INTERCHANGE.
B. The VILLAGE agrees to make arrangements for and issue all permits for the
PROJECT and cooperate with necessary adjustments to existing utilities located
within existing VILLAGE rights of way, and on proposed VILLAGE rights of way
where improvements to VILLAGE highways are proposed by the VILLAGE to be
done in conjunction with the PROJECT, at no expense to the ILLINOIS
TOLLWAY.
C. At all locations where utilities are located on VILLAGE rights of way and must be
adjusted to facilitate the PROJECT, the VILLAGE agrees to (i) cooperate with the
ILLINOIS TOLLWAY in making arrangements with the applicable utility; and (ii)
issue all permits for the requisite adjustment(s) at no cost to the ILLINOIS
TOLLWAY. The ILLINOIS TOLLWAY agrees to reimburse and/or credit the
VILLAGE for any and all advance costs the VILLAGE may incur in causing the
aforementioned utility or utilities to be adjusted.
V. CONSTRUCTION
The ILLINOIS TOLLWAY is responsible for advertising and receiving bids,
awarding the contract(s), providing construction engineering inspections for and
causing the PROJECT to be constructed in accordance with the PROJECT plans
and specifications, subject to reimbursement by the VILLAGE for its share of costs
related to the LOCAL INTERCHANGE.
VI. FINANCIAL
A. Except as otherwise identified herein, the ILLINOIS TOLLWAY agrees to pay all
PROJECT related engineering, right of way, construction engineering and
construction costs subject to reimbursement by the VILLAGE for its share of costs
related to the LOCAL INTERCHANGE.
B. It is mutually agreed to by the PARTIES that the ILLINOIS TOLLWAY's financial
responsibility for the LOCAL INTERCHANGE includes the cost of the design
through 60% (preliminary design) and the design, construction and construction
engineering costs for the ILLINOIS TOLLWAY CONTRIBUTION.
C. The VILLAGE is responsible for the cost of the final design, right of way
acquisition, utility relocations, construction, and construction engineering of the
LOCAL INTERCHANGE, less the ILLINOIS TOLLWAY CONTRIBUTION
identified in VI.(B). The VILLAGE's estimated cost responsibility is $9,600,000.
D. It is mutually agreed by the PARTIES that the VILLAGE's responsibilities for
costs of the LOCAL INTERCHANGE described above take into account the
predicted toll revenue of the LOCAL INTERCHANGE over a 10-year period.
E. The PARTIES agree no federal funding will be pursued for the LOCAL
INTERCHANGE.
F. It is further agreed that notwithstanding the estimated cost, the PARTIES shall be
responsible for the actual costs associated with responsibilities described above and
further terms for payment shall be included as part of the subsequent
Intergovernmental Agreement(s) between the PARTIES. Likewise, after the 10-
year period of actual toll revenue, the ILLINOIS TOLLWAY will review that the
LOCAL INTERCHANGE cost participation is in accordance with Exhibit B.
VI. MAINTENANCE
A. It is understood and agreed to by the PARTIES that the ILLINOIS TOLLWAY will
be responsible for the jurisdiction and maintenance responsibilities of I-490, in its
entirety, including the LOCAL INTERCHANGE ramps (Ramp V 1 and Ramp V2)
and associated toll plaza infrastructure.
B. The VILLAGE shall retain jurisdiction and maintenance of Pratt Boulevard in its
entirety.
C. The ILLINOIS TOLLWAY is responsible for pursuing other intergovernmental
agreements relating to LOCAL INTERCHANGE improvements that are the
maintenance and jurisdiction responsibility of other affected agencies.
VII. GENERAL PROVISIONS
4
A. The PARTIES understand and agree that this non -binding MOU memorializes their
understandings and commitments relative to the subject matter hereof and
supersedes all previous oral and written proposals, negotiations, representations or
understandings concerning such subject matter.
B. In the event there is a conflict between the terms contained in this document and
the attached exhibits, the terms included in this document shall control.
C. Wherever in this MOU approval or review by either the VILLAGE or the
ILLINOIS TOLLWAY is provided for, said approval or review shall not be
unreasonably delayed or withheld.
D. In a timely manner following execution of this MOU, each PARTY shall designate
in writing a representative who shall serve as the full time representative of the said
PARTY during the carrying out of the execution of this MOU. Each representative
shall have authority, on behalf of such PARTY, to make decisions relating to the
work covered by this MOU. Representatives may be changed, from time to time,
by subsequent written notice. Each representative shall be readily available to the
other PARTY.
E. This MOU may be executed in two (2) or more counterparts, each of which shall
be deemed an original and all of which shall be deemed one and the same
instrument. Duplicated signatures, signatures transmitted via facsimile, or
electronic signatures contained in a Portable Document Format (PDF) document
shall be deemed original for all purposes.
F. This MOU may only be modified by written instrument executed by duly
authorized representatives of the PARTIES.
G. All written reports, notices and other communications related to this MOU shall be
in writing and shall be personally delivered, mailed via certified mail, overnight
mail delivery, or electronic mail delivery to the following persons at the following
addresses:
To the ILLINOIS TOLLWAY: The Illinois Toll Highway Authority
2700 Ogden Avenue
Downers Grove, Illinois 60515
Attn: Acting Chief Engineering Officer
mnashif@getipass.com
To the VILLAGE: The Village of Elk Grove Village
901 Wellington Avenue
Elk Grove Village, Illinois 60007
Attn: Village Manager
mroanAelkQrove.org
H. The VILLAGE recognizes that, pursuant to Section 8.5 of the Toll Highway Act
(605 ILCS 10/8.5), the Illinois Tollway Inspector General ("OIG") has the authority
to conduct investigations into certain matters including but not limited to
allegations of fraud, waste and abuse and to conduct reviews. The VILLAGE will
fully cooperate in any OIG audit investigation or review and shall not bill the
ILLINOIS TOLLWAY for time relating to its cooperation. Cooperation includes
(i) providing access to all information and documentation related to the
performance of this MOU, and (ii) disclosing and making available all personnel
involved in or connected with, or having knowledge of, the performance of this
MOU.
[SIGNATURE PAGE TO FOLLOW]
Col
IN WITNESS THEREOF, the PARTIES have executed this MOU on the dates
indicated.
LO-A
THE VILLAGE OF ELK GROVE VILLAGE
Craig B. Johnson
Mayor
Date:
Attest:
(Please Print Name)
THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY
Date:
Lanyea Griffin
Interim Executive Director
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EXHIBIT B
Interchange and Roadway
Cost Sharing Policy
Illinois Tollway
August 2012
TABLE OF CONTENTS
1.
Introduction............................................................................................................................. 3
II.
Memorandum of Understanding Requirement.......................................................................
4
III.
Application Requirements......................................................................................................
4
A.
Project Need........................................................................................................................
4
1. Traffic Benefits...............................................................................................................
4
2. Economic Development Benefit..................................................................................... 4
3. Alternatives Analysis...................................................................................................... 5
4. Local Support .................................................................................................................. 5
B.
Traffic Analysis Report .......................................................................................................
5
1. Requirements for New or Expanded Interchanges......................................................... 5
a) Future Traffic Forecasts..............................................................................................
5
b) Type of Interchange....................................................................................................
5
c) Level of Service..........................................................................................................
6
d) Capacity Analysis....................................................................................................... 6
e) Access Control............................................................................................................ 6
f) Interchange Spacing.................................................................................................... 7
g) Strategic Regional Arterials........................................................................................ 7
h) Ramp Toll Plazas........................................................................................................ 7
i) Access Justification Report ......................................................................................... 8
j) Environmental Analysis..............................................................................................
8
k) Noise Analysis................................................................... ..............
...........................
8
1) Right -of -Way Identification........................................................................................
8
m) Other.......................................................................................................................
8
2. Requirements for New or Expanded Roadways.............................................................
9
a) Future Traffic Forecasts.............................................................................................. 9
b) Interchange Analysis...................................................................................................
9
C.
Financial Plan...................................................................................................................... 9
1. Requirements for New or Expanded Interchanges.........................................................
9
a) Applicant Share...........................................................................................................
9
b) Tollway Share...........................................................................................................
10
2. Requirements for New or Expanded Roadways...........................................................
11
a) Applicant Share.........................................................................................................
11
IV.
Tollway Method for Selection..............................................................................................
11
A.
Traffic Analysis................................................................................................................
11
B.
Project Cost Estimate........................................................................................................
12
C.
Selection............................................................................................................................12
V.
Intergovernmental Agreement..............................................................................................
12
VI.
Appendix...............................................................................................................................13
A.
Table 1..............................................................................................................................
13
B.
Table 2..............................................................................................................................
13
0
I. INTRODUCTION
In 2007, the Illinois State Toll Highway Authority (the "Tollway") issued an update to its
ten-year capital plan, Open Roads for a Faster Future. The update was designed to address
traffic congestion and infrastructure needs. The plan prioritized major system
improvements, including the reconstruction and widening of large portions of the system.
As part of this system -wide program, the Tollway has made significant investments in its
bridges, plazas and interchanges. In 2011, the Tollway adopted the Move Illinois Program
to further invest in the existing system, as well as to expand the system to provide
additional congestion relief and enhance economic development in northern Illinois.
In addition to these improvements, the Tollway receives numerous requests for interchange
and roadway projects. Since these requested projects are not specifically identified in the
current capital plan, they are generally considered lower priority projects for the Tollway.
However, the Move Illinois Program allocates funding for interchange access expansion. In
an effort to respond to these requests in a clear and consistent manner, the Tollway
developed and updated this cost sharing policy (the "Policy"). The purpose of the Policy is
as follows:
(1) Memorandum of Understanding. The Policy explains the Memorandum of
Understanding (MOU) requirement. The Tollway will not initiate consideration of
any project proposal without being provided with a signed MOU. It is understood that
the MOU is meant to serve as an outline of the parties' understanding of the proposed
interchange/roadway improvements and is not a binding commitment on the part of
the Tollway to construct the improvements. The parties' final understanding
concerning construction of the interchange/roadway improvements will be reduced to
writing in the form of an Intergovernmental Agreement (IGA) which is subject to the
approval of the Board of Directors of the Tollway.
(2) Application Requirements. The Policy outlines application requirements for local
requests of new or improved interchanges/roadways. Local requests may come from
municipalities, townships, counties, the Illinois Department of Transportation
("IDOT" ), or other governmental agencies. The application requirements include an
explanation of purpose and need, a traffic analysis, and a financial plan. The applicant
is responsible for all costs associated with producing the requirements as detailed in
section III below.
(3) Evaluation and Prioritization. The Policy explains how the Tollway will evaluate
and prioritize requests. In evaluating the requests, the Tollway will consider issues
such as traffic impacts, economic development, revenues, investment recovery,
roadway operations, existing access, safety, and funding availability.
The Tollway is open to working with government agencies to foster regional economic
development. However, the financial resources of the Tollway are limited. It is in this
context of limited resources that the Tollway seeks to develop a fair, consistent and
streamlined approach that: (a) is responsive to local governments and the region, (b) results
in the efficient allocation of Tollway resources, and (c) maintains the current limited access
system that allows for safe, high speed travel.
This Interchange and Roadway Cost Sharing Policy replaces and updates the Policy that
was adopted in November 2007.
II. MEMORANDUM OF UNDERSTANDING REQUIREMENT
The analysis of interchange/roadway requests can require considerable staff time and
resources on the part of the Tollway. Given these costs, the Tollway needs to determine the
applicant's level of commitment prior to embarking on any analysis. To this end, the
Tollway requires a Memorandum of Understanding (MOU). The MOU lays out applicant
and Tollway commitments to the proposal. The applicant must agree to perform the
analysis as detailed in the Policy below and must have a preliminary funding plan for
financing the local share of the project costs. This plan must explicitly state the revenue
sources to be used (e.g., property tax revenue, bond funds, sales tax revenue, tax increment
finance revenue, development impact fees, etc.). Exact project cost estimates, projected
maintenance costs, and actual local contributions will be determined in subsequent steps of
the process. MOUs that fail to present a preliminary cost estimate and fail to identify
corresponding funding sources will not be given consideration. The plan must also address
ongoing maintenance expenses in terms of local and Tollway responsibilities. The MOU
must be signed by both the applicant and the Tollway prior to the Tollway performing any
work on the proposal.
III. APPLICATION REQUIREMENTS
Once the MOU has been signed by both the applicant and the Tollway, the applicant may
begin work on the written request. The applicant is responsible for all costs detailed in this
written request, which must include:
(A) a detailed description of project need;
(B) a traffic impact analysis; and
(C) a financing plan for both the construction and maintenance of the project.
A. Project Need
The statement of need for the project should cover the following elements:
1. Traffic Benefits
This section should explain how the proposal will improve traffic flow both off and
on the Tollway system. Improvements in safety and operations should be noted.
This section is intended to provide a general overview of traffic issues and should
not exceed three paragraphs. A more detailed traffic analysis is required in
subsequent sections.
2. Economic Development Benefit
If the project is proposed for economic development reasons, the applicant should
explain the economic benefits. This improvement should be consistent with all
local, county and regional economic development plans. Land use and zoning
issues, as well as existing, committed and proposed development should be
discussed. As part of this plan, the applicant should estimate the new jobs and new
businesses created or supported as a result of this proposal.
The applicant must demonstrate that the proposal is consistent with local agency
comprehensive plans, as well as county -wide and regional lane use plans, such as
4
the Chicago Metropolitan Agency for Planning's (CMAP) Go To 2040 Plan or the
Rockford Metropolitan Agency for Planning's (RMAP) Long Range Transportation
Plan.
3. Alternatives Analysis
The applicant should explain why its proposed improvement is preferred over other
alternatives such as transit, a non Tollway route, or a different land use.
4. Local Support
To be given consideration, the applicant must submit letters of written support or
resolutions from the municipalities, townships, and counties that would be impacted
by the proposal. After consultation with the applicant, the Tollway shall establish
the boundaries of the impacted area. In addition, the application must include letters
of support from all local, state and federal elected officials who represent the
impacted area. Any known opposition from governments, elected officials or
community groups to the proposal must be disclosed. Potential opponents should
also be identified.
B. Traffic Analysis Report
One of the primary goals of the Tollway is to improve system performance by
reducing traffic congestion, reducing queue lengths, minimizing conflicts, and
generally fostering the free flow of traffic both on the system and at system
interchanges. Applicants need to provide a Traffic Analysis Report ("Report"),
which addresses these issues. The following sections detail the Report
requirements.
1. Requirements for New or Expanded Interchanges
A) FUTURE TRAFFIC FORECASTS
In terms of traffic volumes, the applicant should provide Design Hour
Volumes (DHVs) and Average Daily Traffic (ADTs) for the opening year, the
design year and an interim planning year as specified by the Tollway. The
DHVs and ADTs should cover both the Tollway roads and any affected local
roads. The applicant may also elect to provide data on travel times, delay and
accidents, if relevant.
In addition, the applicant will provide a "no -build" scenario for opening year,
the design year and an interim planning year. The applicant will then compare
the traffic forecasts as identified above to the "no -build" scenario.
B) TYPE OF INTERCHANGE
The applicant must submit conceptual horizontal and vertical geometrics for
the proposed interchange showing the location and the type of interchange.
Full engineering analysis is not required, but the applicant must demonstrate
that the interchange is physically feasible at the designated location.
5
C) LEVEL OF SERVICE
The applicant will perform a Level of Service (LOS) capacity analysis on: 1)
the Tollway mainline, 2) the entrance ramp junction, 3) the exit ramp junction,
and 4) the ramp intersection with the cross street. The LOS estimates should
be provided for the opening year, the design year and an interim planning
year. To be considered, the proposed interchange should perform at a
minimum Level of Service = D. In certain instances, the Tollway may
consider proposals that do not meet the minimum LOS = D, if the proposal
improves system performance. The applicant should make a best effort at
maintaining lane balance and should address operational concerns.
In addition, the applicant will provide a "no -build" scenario for opening year,
the design year and an interim planning year. The applicant will then compare
the Level of Service estimates as identified above to the "no -build" scenario.
D) CAPACITY ANALYSIS
The applicant must illustrate that adequate capacity is provided at the first
access point on the cross street upstream and downstream of the proposed
interchange. The required storage length for through and turning traffic should
be calculated and compared to the required minimum distances. The longer
distance will be used to locate the first access point to provide space for the
Tollway exiting traffic onto the cross street and to protect the service
interchange from traffic congestion. The required storage shall be calculated
using the information provided in Table 1 of the Appendix.
E) ACCESS CONTROL
The applicant must submit an access control plan as part of the Report. The
plan should address access control issues for both Tollway and local road
systems.' If any local road improvements are needed for traffic operations,
these improvements must be explained under the plan and funding sources for
these improvements must be identified. This plan should cover a one mile
distance on each side of the interchange. The plan needs to include local
roadway connections that consolidate access between adjacent developments.
Proposed interchanges must minimize traffic conflicts between the
interchange ramp and the first cross street.
The limit of access control must be defined to provide adequate distance for
turning traffic onto the first access point from the ramp intersection along the
cross street. The access control limits should be measured from the end of the
radius return at the ramp intersection or from the taper point of a free flow
ramp to the start of the radius of return of the first access point. The access
control limits will be measured from the furthest ramp from the Tollway along
the cross street. The recommended minimum access control distance is shown
in Table 2 of the Appendix.
1 Access control is the condition where a public authority regulates the rights of abutting owners to have access to and from a
highway.
6
In certain instances, the Tollway may approve interchanges that do not meet
the minimum distances, if operational improvements can be demonstrated.
F) INTERCHANGE SPACING
The applicant must address interchange spacing in the Report. Since, the
distance between successive ramps affects the capacity and operations of the
Tollway mainline, the proposed interchange spacing must protect the capacity,
safety, and efficiency of the Tollway through -traffic on the system. The
interchange spacing must allow for an adequate distance between interchanges
to provide for the safe merging and diverging of traffic with a minimal
interruption of the through -traffic flow. The interchange spacing must also
facilitate safe weaving maneuvers between the entering and exiting traffic and
allow roadway signs to operate effectively.
The spacing between interchanges should be maintained as follows: at least
one mile in urban areas, two miles in suburban areas, and three miles in rural
areas.' However, existing and future conditions along the Tollway system
should be factored into interchange spacing decisions. The Tollway may
consider interchange proposals that are spaced more closely, if the proposal
improves traffic flow and Tollway operations. No interchanges will be
allowed within the influence (upstream or downstream) of any mainline plaza.
The design process for new interchanges and access points must follow
typical Tollway design procedures and processes. The applicant should use
the latest versions of the traffic analysis software as approved by the Tollway.
Ramp queue detection and signal interconnection within one mile will be a
requirement of all new/modified interchanges.
G) STRATEGIC REGIONAL ARTERIALS
The applicant will identify if the interchange is located on a strategic regional
arterial (SRAs).3 Proposed interchanges that are located on SRAs may be
given preference, since SRAs facilitate regional travel.
H) DESIGNATED TRUCK ROUTE
The applicant will identify if the interchange provides access to a designated
truck route. The applicant should also identify Truck Route Classification and
weight restrictions on surrounding or adjacent roads. Interchanges that provide
access to designated truck routes or a network of roads that support and are
designed to accommodate freight may be given preference, since these roads
These desirable spacings are suggested in the Policy on Geometric Design of Highways and Streets by the American
Association of State Highway and Transportation Officials (AASHTO) and the Bureau of Design and Environmental Manual of
the Illinois Department of Transportation (IDOT).
3 The Strategic Regional Arterial (SRA) system is a network of approximately 1,500 miles of existing roads in northeastern
Illinois. The SRA system, which was first designated as part of the 2010 Transportation System Development Plan, was adopted
by regional planning agencies and continues as a component of the 2020 Regional Transportation Plan. SRAs are intended to
supplement the existing and proposed expressway facilities by accommodating a significant portion of long-distance, high
volume automobile and commercial vehicle traffic in the region.
7
support the efficient movement of freight and facilitate economic
development.
1) RAMP TOLL PLAZAS
The Tollway will define the location and design of any required ramp plaza.
The applicant should use its best judgment in determining whether a ramp
plaza should be assumed in all of the analysis. The Tollway reserves the right
to ask the applicant to resubmit its proposal with new ramp tolling conditions.
J) ACCESS JUSTIFICATION REPORT
The applicant should note if the proposed interchange requires an Access
Justification Report (AJR) as required by the Illinois Department of
Transportation (IDOT) and the Federal Highway Administration (FHWA).
K) ENVIRONMENTAL ANALYSIS
The applicant should analyze the environmental and drainage conditions to
identify any remediation or permitting issues necessitated by the project. The
applicant should also provide a landscaping plan for the final project and
include the costs of this plan in the overall project budget.
L) NOISE ANALYSIS
The applicant should estimate the noise impact on the surrounding
communities and identify any sound walls or other abatement needed as a
result the project. The Tollway's Traffic Noise Study and Abatement Policy
shall be used for the analysis.
M) RIGHT-OF-WAY IDENTIFICATION
The applicant should identify any Right -of -Way (ROW) needed for the
proposal and include an estimate for acquisition. As part of the final IGA
terms, the Tollway may require that the applicant acquire and or preserve
ROW needed for .future interchange improvements. For example, if the
Tollway agrees to support a partial interchange, as part of that agreement it
may require that the applicant preserve the ROW needed for the eventual
construction of the full interchange. If the applicant owns or has rights to
necessary ROW, the project may receive preference.
N) OTHER
The Tollway may ask the applicant to address additional operational issues
identified in its review of the report, such as: lane balance, route continuity,
ease of operations, and driver expectancy. If required, the applicant will
submit the additional analysis under a separate letter to be appended to the
original Report.
If appropriate, the applicant may provide additional "no -build" scenarios for
issues noted in this section.
2. Requirements for New or Expanded Roadways
A) FUTURE TRAFFIC FORECASTS
In terms of traffic volumes, the applicant should provide Design Hour
Volumes (DHVs) and Average Daily Traffic (ADTs) for the opening year, the
design year and an interim planning year as specified by the Tollway. The
DHVs and ADTs should cover both the Tollway roads and any affected local
roads. The applicant may also elect to provide data on travel times, delay and
accidents, if relevant.
B) INTERCHANGE ANALYSIS
The applicant should provide all the information listed above in the
Requirements for New or Expanded Interchange section.
C. Financial Plan
The applicant must provide a financial plan for funding the project. The plan will have
two sections: 1) project costs (uses), and 2) project funding (sources). The first section
will provide a preliminary estimate of the project costs. This estimate, or budget, should
include all project costs, including construction, Right -of -Way (ROW) acquisition,
environmental mitigation/remediation, drainage costs, noise abatement, landscaping
costs, any capitalized interest, and all soft costs. The applicant must also provide an
annual estimate of any maintenance/operation costs resulting from the proposed
project.
The second section should provide a table, which identifies the source of funds used to
pay for the project, as well as projected duration for project financing and proposed
reimbursement schedule. If multiple funding sources will be used they must be
identified. Projects using federal funding may require identification of a lead
implementation agency other than the Tollway and may also require project development
in accordance with the most current federal funding criteria. As noted in earlier sections,
the Tollway has limited resources to contribute to new interchange projects. Therefore,
the applicant must agree to share a portion of the cost. The Tollway's cost sharing
requirements are as follows:
1. Requirements for New or Expanded Interchanges
A) APPLICANT SHARE
The applicant must provide not less than 50% of the project cost 4 The
applicant shall make its financial contribution to the project according to the
4 The applicant may provide its share in cash or through a combination of cash and "in -kind" contribution. In -kind contribution
may include, but not be limited to: design costs, signal interconnects, intersection improvements, utility connections, noise walls,
pedestrian access, ROW, design services, environmental remediation services, landscaping enhancements, drainage
improvements or other elements approved by the Tollway. The in -kind contribution will be valued at its actual cost(s) or at the
unit prices provided for in the construction contract. The in -kind contribution must be located within one mile of the Tollway and
must meet Tollway design specifications. The in -kind contribution is subject to negotiation, but may not include improvements to
local roads that are outside the project limits.
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schedule defined in the final Intergovernmental Agreement (IGA). The
following standard schedule will be included in all IGAs:
50% at "Notice to Proceed"
25% at 50% completion
25% at 100% completion
Because of the substantial costs that the Tollway will incur in evaluating the
applicant's request and in constructing the interchange/roadway
improvements, the applicant agrees that if the applicant fails to meet the
terms of the contribution schedule as defined in the IGA, the applicant will
have breached the terms of the IGA. Further, the applicant agrees that if it is
found by a court of competent jurisdiction that the applicant has breached the
IGA, then, in addition to the unpaid balance, the applicant shall pay the
Tollway pre judgment interest on the remaining unpaid balance at a rate of
5%. The Tollway reserves the right to take appropriate legal action and may
opt to delay or cancel the project. The Tollway may evaluate and establish
toll rates that are higher than adjacent interchanges to recover project costs.
The Tollway may also consider a corridor approach and adjust toll rates at
adjacent interchanges if supported by the surrounding communities. The
corridor approach will require public hearings in accordance with the Toll
Highway Act.
B) TOLLWAY SHARE
The Tollway will contribute the remaining share of the cost, but will proceed
with the project only if it can recover these costs over a 10-year period
through toll revenue. The cost recovery will be based on an estimate of net
new toll revenue produced by the new interchange. Net new toll revenue
factors in diversions off the system or reductions at surrounding interchanges
that could result from the project.
In all instances, the Tollway reserves the right to negotiate the local share
percentage. If the proposal provides significant operational, environmental,
safety or economical improvements to the system, the Tollway may elect to
fund a relatively higher proportion of the project costs.
Additionally, projects may be considered for a greater level of Tollway
contribution should any of the following apply:
1. Revenue projection exceed 50% of the project costs over the initial 10-
year period
2. Proposed access completes an existing partial interchange, provides
new access to an SRA or designated truck route
3. Project is located in a rural area and recovers the Tollway investment
through net new revenues over a 15-year period
4. Applicant owns or has rights to a majority of the necessary ROW for
the project
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5. Applicant agrees to finance the project with Tollway reimbursement
6. Access serves multiple regional purposes such as, transit access, crash
investigation site, commercial parking access, etc.`
The Tollway's Traffic Engineer shall monitor the Tollway's receipt of actual
revenues on an annual basis. Should the actual toll revenues fail to meet the
estimates over the time period specified in the Intergovernmental Agreement,
the applicant will fund the shortfall within a two-year time period per the IGA.
If the applicant fails to fund the shortfall within the two year period, the
Tollway reserves the right to take appropriate legal action.
2. Requirements for New or Expanded Roadways
A) APPLICANT SHARE
If the Tollway elects to build a new roadway or to expand an existing
roadway, the local share will be the cost of the associated interchanges or a
portion of the cost necessary to ensure the project is financially viable.s
IV. TOLLWAY METHOD FOR SELECTION
A. Traffic Analysis
While the Tollway is interested in providing new services and attracting new patrons,
the Tollway is also concerned about being able to continue providing a high level of
service to the existing patrons. To ensure that there will be no negative impacts on
system performance, the Tollway will have its Traffic Engineer review the applicant's
Traffic Analysis Report. The Traffic Engineer will evaluate the Report in terms of
Level of Service, Traffic Forecasts, Capacity, Access Control and other elements as
defined in prior sections of this Policy.
In addition, the Traffic Engineer will perform an independent analysis of the proposed
improvement to verify the results of the applicant's analysis. The Traffic Engineer will
use the Chicago Metropolitan Agency for Planning (CMAP) model and the Rockford
Metropolitan Agency for Planning (RMAP) model as the basis for forecasting
development trends and traffic travel patterns for the opening year, the design year and
an interim planning year as specified by the Tollway.
Finally, the Traffic Engineer will simulate three alternative toll rate scenarios to assess
the potential revenue impact of the proposed improvement. Tollway staff will
determine the toll rate scenarios in conjunction with the Traffic Engineer based on rate
per mile, projected revenue, and operational considerations. The Traffic Engineer will
calculate the new revenues, as well as the potential reduction in revenues that could
occur at nearby interchanges or system -wide as some users divert to the local roads.
5 The applicant may provide its share in cash or through a combination of cash and "in -kind" contribution. In -kind contribution
may include, but not be limited to: design costs, signal interconnects, intersection improvements, utility connections, noise walls,
pedestrian access, ROW, design services, environmental remediation services, landscaping enhancements, drainage
improvements or other elements approved by the Tollway. The in -kind contribution will be valued at its actual cost(s) or at the
unit prices provided for in the construction contract. The in -kind contribution must be located within one mile of the Tollway and
must meet Tollway design specifications. The in -kind contribution is subject to negotiation, but may not include improvements to
local roads that are outside the project limits.
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A Project Cost Estimate
The applicant will prepare a preliminary cost estimate for the Tollway's General
Consulting Engineer to review. This estimate will include engineering, ROW
acquisition, drainage and environmental costs necessitated by the project. In addition to
the construction cost estimates, the applicant shall provide an annual estimate of any
maintenance/operations costs resulting from the proposed project.
C. Selection
The Tollway will evaluate each application in terms of the following categories:
• Economic development benefit
• Regional priority
• Existing access
• Operational effectiveness
• Level of service
• Access control/interchange spacing
• Access to a SRA route or designated truck route
• Urban or rural location
• Environmental impacts
• Project costs
• Future maintenance costs
• Revenue generation
The Tollway will consider each application and provide a written decision within one
hundred and eighty calendar days (180) of receipt of the application.
A project's acceptance for further consideration will be authorized by the Tollway's
Chief Engineer. The Chief Engineer may: a) accept; b) accept conditionally requiring
further study; or c) deny the application. The Chief Engineer reserves the right to reject
any proposed project; to stipulate conditions on which further study of a proposed
project will be approved, and/or to require that any information submitted be
supplemented, completed or clarified before consideration. Authorization of a study of
a proposed project does not in any way assure that the proposed interchange/roadway
improvements or related access road will be constructed. The ultimate acceptance is
contingent upon Tollway Board approval.
V. INTERGOVERNMENTAL AGREEMENT
Once the Tollway approves the application, the Tollway will draft an Intergovernmental
Agreement (IGA) to formalize the agreement concerning the roadway/interchange
improvements. The IGA will specify the applicant's financial, technical, and maintenance
commitments to the project. It will also outline the Tollway's recourse, should the
applicant fail to meet its commitments. The IGA must be approved by the Tollway's Board
of Directors.
The signed IGA must be completed and be fully executed by the parties prior to the
Tollway expending any design or construction dollars on the project.
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VI. APPENDIX
Table 1
Required Storage Length for Through and Turning Traffic
L = X/Y in feet
X = 50 * 1+%T * DHV
Y = NC * NL
Where:
%T = percent of trucks in lane group
DHV = vehicles per hour in lane group
NC = number of cycles per hour based on HCS analysis
NL = number of lanes in lane group
B. Table 2
Minimum Required Access Control Distance
Cross Street Design Speed (mph)
Access Control Distance feet
30
450
40
625
45
750
50
900
55
1050
6 The distance is based on the Design Speed of the cross street.
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