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Home My WebLink AboutRESOLUTION - 64-03 - 12/16/2003 - PACE LOCAL SHARE AGREEMENT RESOLUTION NO. 64-03 A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIWSION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY(DIAL-A-RIDE) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked.- PACE PARA TRANSIT LOCAL SHARE AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE., AYES: 6 NAYS: 0 ABSENT. 0 PASSED thisieday of December 2003. APPROVED this 16th day of December 2003. APPROVED: Craig B. Johnson, Mayor ATTEST. Ann I Walsh Village Clerk P�L0rWSh&m,VrrN2004.dDC PACE PARATRANSIT LOCAL SHARE AGREEMENT V7110ge of Elk Grove This agreement Is made this 16th day of December 2003 by and between the Suburban Bus Division of the Regional Transportation Authority(RTA)operating under the name and hereinafter referred to as "Pace", an Illinois municipal corporation, and the Village of Elk Grove, an Illinois municipal corporation, hereinafter referred to as the "Villoge". The parties, In consideration of the mutual promises hereinafter set forth, hereby agree to the following: 1. TERM -This agreement will be In effect beginning January 1, 2004 and ending December 31, 2004. 2. SERVICE DESCRIKION-The Village will participate In the financial support of the transportation service described In the attached ExhIbItA. ExhlbItA Is hereby Incorporated and made apart of this Agreement. . 3. REPORTIN - Pace will provide to the Village on a monthly basis, a report with the following: A. Number of one-way trips. B. Total Vehicle service hours(provided for Dial-A-Ride service as outlined In Exhibit A of this Agreement). C. A billing for Local Share, determined as outlined In Section 4 of this Agreement, 4. LOCAL SHARE FUNDING - Pace shall participate in the cost of funding only service provided Monday through Friday. The Village agrees to reimburse Pace monthly for the Local Share incurred In operating the weekday service described In Exhibit A and for 100% of the cost of providing the Saturday service which Is described In Exhibit A. The Village costs will be calculated In the following manner: A. SeMce Not Funded by Pace - The Local Share shall be calculated by multiplying the number of vehicle service hours provided by the contractor's hourly rate, minus fare revenue for such service. B. ServIce Funded by Pace- I. The Total Expense of the projectwill be calculated by multiplying the actual number of vehicle service hours delivered perthis Agreement by the hourly rate charged to Pace by the Contractor. Operating Deficit will be defined as Total Expense less fare revenue. 2. The Pace Contribution will be the lesser of 1) 75% of the actual Operating Deficit attributed to a maximum of 7,073 vehicle hours of service, 2) $2.25 multiplied by the number of one-way passenger trips, of 3) $81,125. The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution Is not depleted In advance before the end of the term of this agreement. The Local Share is the Total Expense, as described In Section 4.13.1., minus fares, minus the Pace Contribution. 3. The Village shall pay Pace within thirty(30)days of receiving the monthly bill for service costs for both Pace-funded services and non Pace-funded services. 2004 LSA Page I VIllage of Elk Grove 4. In addition to the Local Share described above, the Municipality agrees to subsidize/reimburse Pace for fare revenue associated with semi-scheduled service outlined In the Exhibit A service description, The Pace minimum fare of$0.80 times the number of trips for semi-scheduled service will be billed monthly with the Local Share, 5. AMENDMENT-This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes In this Agreement shall be submitted to Pace for Its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. Minor changes to semi-scheduled transportation services,IncludIng times and days,are penTMed subject to prior written notice being provided to the Village regarding the service changesto be undertaken. 6. TERMINATION-This contract can be terminated upon thirty(30)calendar days written notice by Pace, If: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by any other agency funding the service; 2) Pace develops alternative public transportation services which, as determined by Pace will better meet the transportation needs of the public; or, 3) the Village falls to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM-Pace will not be responsible for any failure on the part of the Contractor to provide service due to circumstances beyond the reasonable control of the Contractor or Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY PACE VILLAGE OF ELK GROVE By: By: Craig B. Johnson Thomas J, Ross, Executive Director Craig Johnson, Mayor Date: Date: December 16, 2003 Attest: Attest: Ann I. Walsh Date: Date: December 16, 2003 2004 LSA Page 2 NAllage of Elk Grove VILLAGE OF ELK GROVE EXHIBIT A -ATTACHMENT Semi-Scheduled Transportation Services As a part of the services described In Exhibit A of the Local Share agreement the following pro- scheduled service will be provided at the Village's request. These services are to be provided free of charge to residents of the Village Grove Apartments and/or other senior housing complexes as may be Identified and mutually agreed upon by the Village and Pace. The Village will subsidize and reimburse Pace for the required minimum fare for these trips. Strafford Square Mail Shopping Trips: Second and Fourth Wednesdays of each month Pick ups beginning at 9:30am, return from Strafford at 3:00pm. Reservations required the morning of the trip. A minimum of four(4) Individuals need to request service or trip will be canceled. Monday Service: Mallard Crossing Shopping Plaza Pick ups beginning at 1:00pm, return at 3:00pm. No reservations required. Tuesday Service: Super K Shopping Plaza Pick ups beginning at 1 0:00am, return between 11:30am and 12:00pm. No reservations required. Thursday Service: Elks Crossing Plaza &Elk Grove Town Center Plaza Pick ups beginning at 1 0:00am, return trips at 11:30am and 12:00pm. (2 returns) No reservations required. Week Night Service: Elk Grove Senior Center(for meal/dinner program) Call for dde to Senior Center, scheduled return at 5:45pm, For later return call. 2004 LSA Page 3 village rf Elk Grove May 28, 1998 & May 29, 1998 added to #5- bolded sentence 5. AMENDMENT-This Agreement constitutes the entire Agreement between the pates hereto. Any proposed changes In this Agreement shall be submitted to Pace for Its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of pates hereto. Minor changes to Seml-Scheduled Transportation Services,Including times and days, are permitted subject to written nofice being provided to the Village regarding the service changes to be undertaken. June 2Z 1998 Changes In hours per EGV request (10 to 9:30&2:30 to 3:00prn) Stratford Square Mall Shopping Trips-, Second and Fourth Wednesdays of each month Pick ups beginning at 9:30am, return from Stratford at 3:00pm. 2004 LSA Page 4 \n1loge o'- Eik Grove EXHIBIT A TRANSPORTATION SERVICES VILLAGE OF ELK GROVE TYPE OF SERVICE Curb-to-Curb Dlal-A-Rlde Bus Service SERVICE OPERATED BY Pace will contract with a private carder TRIP RESERVATION METHOD 1 hour advance reservation for regular dial-a-ride; seml-scheduled trips are provided per the Attachment to this Exhibit A. SERVICE AREA Service within the Village of Elk Grove,excluding the Industrial park area. Service to Woodfield Mail Is available through transfer to fixed route service#699. Semi-scheduled service Is also available between Senior Housing sites and the Senior/Community Center, local grocery and. shopping areas,. and Strafford Square Mall, as mutually agreed upon by the Village and Pace. (See Attachment to this Exhibit A.) SERVICE HOURS Monday through Friday(Pace funded) 9:00arn-6:30pm Saturday(Non-Pace funded) 9:00am-4:00pm Service will Dgtoperate on the following holidays: New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day ONE-WAY FARE Full Fare $ 1.30 Reduced Fare $ .65 All fares are subject to change at the discretion of Pace. FARE STRUCTURE The reduced fares category Includes children ages 7-11,senior citizens age 65+. and persons with d1sablIffies who have an RTA Reduced Fare Card or an RTA ADA ParatransIt Services Card, and students (high school or younger with proper ldenttficaton) traveling to or from school only, during school hours. Children under the age 7 can only ride when accompanied by a fare paying passenger (a maximum of two children per fare paying passenger). The first two children under age 7 can ride free with any additional children paying the reduced fare rate. RIDER ELIGIBILITY General Public 2004 LSA EXHIBIT A ATTACHMENT TRANSPORTATION SERVICES VILLAGE OF ELK GROVE SEMI-SCHMULED TRANSPOWA71ON SEMCES In addition to the regular dial-a-ride services described In Exhibit A of the Local Share agreement,the following pre-scheduled service will be provided at the Village's request. These services are to be provided free of charge to residents of the Village Grove Apartments and/or other senior housing complexes as may be Identified and mutually agreed upon by the Village and Pace, The Village will subsidize and reimburse Pace for the required minimum fare for these trips. Strafford Square Mall Shopping Trips: Second and Fourth Wednesdays of each month Pick ups beginning at 9:30am, return from Strcdford at 3:00pm. Reservations required the morning of the trip, A minimum of four (4) individuals need to request service or trip will be canceled. Monday Service: Mallard Crossing Shopping Plaza Pick ups beginning at 1:00pm, return at 3:00pm. Tuesday Service: Super K Shopping Plaza Pick ups beginning at 1 0:00am, return between 11:30am and 12:00pm. Thursday Service: Elks Crossing Plaza & Elk Grove Town Center Plaza Pick ups beginning at I 0:00am, return trips at 11:30am and 12:00pm. (2 returns) Week Night Service: Elk Grove Senior Center (for meal/dinner program) Call for ride to Senior Center, scheduled return at 5:45pm. For later return call. 2004 LSA COST ESTIMATE WORKSHEET 2004 Local Share Agreement PROJECT: VILLAGE OF ELK GROVE PACE FUNDED UNFUNDED WEEKDAY SATURDAY TOTAL REVENUE $25,012 $2,629 $27,641 EXPENSE $279,434 $26,062 $305,496 DEFICIT $254,422 $23,433 $277,855 PACE SUBSIDY $81,125 -0- $81,125 LOCAL SHARE $173,297 $23,433 $196,730 RIDERSHIP 33,555 2,601 36,156 VEHICLE HOURS 71073 660 7,733 2004 LSA