HomeMy WebLinkAboutVILLAGE BOARD - 04/11/2023 - Meeting Minutes
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MINUTES
REGULAR VILLAGE BOARD MEETING
APRIL 11, 2023
1. CALL TO ORDER – 7:00 PM
PRESENT: Mayor Craig B. Johnson, Jeffrey C. Franke, Sam L. Lissner, Tammy K. Miller,
Christine K. Prochno, Stephen F. Schmidt
ABSENT: None
A Quorum was present.
Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker,
and Deputy Clerk Jennifer Mahon
2. PLEDGE OF ALLEGIANCE / INVOCATION: DEACON JOE REYES, TRINITY
GOSPEL CHURCH
3. APPROVAL OF MINUTES OF MARCH 28, 2023 - Motion to approve the Minutes of
the Regular Village Board Meeting held on March 28, 2023 as submitted and
dispense with the reading.
Moved by Trustee Lissner Seconded by Trustee Franke
The motion was voted upon by acclamation.
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson – On April 6, Mayor recorded a segment on EGTV for the June 4 event for the
5th Anniversary of the Elk Grove Cares Program with a Car Show from 3:00 p.m.-5:00 p.m. in
the Library parking lot, Food Trucks from 4:00 p.m.-7:30 p.m., and The Grass Roots playing at
6:00 p.m.
In order for people to solicit door-to-door the Village runs a background check on each solicitor
and issues a photo ID. If you have a “No Solicitors” sign on your door, they should walk away.
If you say you are not interested, they should walk away. If they do not, then you should call
9-1-1 right away. During elections, politicians can go door-to-door to hand out literature.
Please note that the Village does not endorse or support any company or product that is being
solicited.
A new law went into effect last Friday. The Police Department did a check on every place that
had a tobacco license and they were not selling the THC products. The stores are shipping their
products off to other towns where they have a location that can sell. Therefore, no THC products
should be sold here in Elk Grove. Now there will be a new dispensary right on Higgins Road
across from the Technology Park that will be opening up in early June. So we are going to have
a dispensary because those are regulated and have oversight by the state. They will handle it the
way it should be done.
It is amazing how many towns reached out to us after we passed the THC ordinance asking for a
copy. We spoke with legal counsel prior to passing this ordinance. There will be a second
hearing on April 25 for Luv 2 Smoke, 62 Biesterfield Road, for violating the rules four times
that were in place in order for them to reopen.
On Thursday, there will be an Open House for the Arlington Heights Road/Higgins Road
Development project with new renderings for the stores and housing area. There will be a State
of the Village through GOA at the Belvedere at 11:00 a.m. and the Open House from 6:00 p.m. -
8:00 p.m. at Belvedere Banquets with a questions and answers session at 7:00 p.m.
The restaurant CEFALÙ is opening Wednesday in Elk Grove Village.
The Rose Garden Café will be closing its doors on May 14 and cleaning everything out on
May 15-24. The demo of the old building will be in May and the Rose Garden will open at the
800 Higgins location in May or June.
The PREP Hockey Team, made up with players from Prospect, Rolling Meadows and Elk
Grove, won the State Tournament and now the National Championship Tournament. We will
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recognize them in the near future.
Back in September, we had some migrants that were located in the La Quinta Hotel in Elk
Grove. Last Friday, we received a call that the migrants moved to other housing
accommodations. On tonight’s agenda, the Village is buying four (4) parcels of land - La Quinta
Hotel, 500 Higgins Road, 570 Higgins Road and 800 Higgins Road.
The Budget Hearing was before tonight’s Board Meeting. The Budget is on tonight’s Consent
Agenda.
Pat Smith, a long time retired Village Clerk here in Elk Grove, passed away on Easter Sunday.
We send our prayers to her family.
The Election was a week ago and it was one of the biggest turnout for at least 15 years. On May
23, we will swear in the Village Trustees and the Library Board Members and I hope to have
someone to appoint to Pat Feichter’s position. This Village Board will not let the community
down.
Trustee Miller – Thank for everyone that voted. I am humbled. Deacon Reyes talked about
serving and we are happy to serve the community. Scammers are approaching at your house and
over the phone. Please do not give anyone money.
Trustee Schmidt – Thank you to the community for your support. It was an interesting election
and I appreciate the residents giving me the opportunity to serve another four years.
In 2 weeks, Deputy Chief Burke and I, along with other officers familiar with the case, will go
down to the Logan Correctional Center to testify at the Patty Columbo’s parole hearing on April
25. There will be a newsletter coming out with the story about this incident and a way to leave
comments if you would like us to include your comments in our testimony by Friday, April 21.
This triple murder occurred in our Village in 1976.
Trustee Franke – No Report
Trustee Prochno – The next Farmers Market is on April 15, at Christus Victor Church from 8:00
a.m. to 1:00 p.m. The Market will continue through to June when we open the outdoor one on
the Village parking lot.
The Czarnik/Heffern Memorial Scholarship recognizes high school seniors who have been
active in their community and have given their time to others. The committee will provide eight
(8) $1,000 scholarships this year to high school seniors that live in Elk Grove Village. The
deadline for the applications is May 5. Applications are available at the school counselor offices
or at czarnickgolf.com.
Revelation Golf is offering free clinics to First Responders and Veterans for six weeks. These
clinics are free and will take place on April 27 and May 4 at the Fox Run Driving Range from
5:30 p.m.-7:00 p.m. and the next four clinics will be on May 11, May 18, May 25 and June 4 at
Fox Run Golf Course from 5:30 p.m.-7:00 p.m. To register email Donna@Revelationgolf.org
by April 20.
Trustee Lissner – On April 4, I attended the Ecolab Celebration with Deputy Village Manager
Maggie Jablonski to celebrate the employees achieving VPP status for safety from OSHA. This
is the highest recognition that OSHA gives to organizations that meet OSHA’s rigorous safety
and health standards. Ecolab has been in Elk Grove since 1991.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the March 31, 2023 Accounts Payable Warrant in the amount of
$4,025,020.22.
Moved by Trustee Lissner Seconded by Trustee Miller
AYES: Trustees Lissner, Miller, Prochno, Schmidt, Franke
NAYS: None
ABSENT: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 11, 2023 Accounts
Payable Warrant in the amount of $200,044.33.
Moved by Trustee Lissner Seconded by Trustee Miller
AYES: Trustees Lissner, Miller, Prochno, Schmidt, Franke
NAYS: None
ABSENT: None
MOTION CARRIED
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6. CONSENT AGENDA
a. Authorization of a request from the Elk Grove Park District, 499 Biesterfield Road, to waive
permit fees in the amount of $260 to replace the furnace and condenser at the Farm House
Museum's Orientation Building.
b. Authorization to award a purchase contract to JC Licht of Vernon Hills, IL for roller shades
at Village Hall in the amount of $24,815 from the Capital Projects Fund.
c. Authorization to award a professional engineering service contract with HR Green, Inc. of
McHenry, IL for a supplemental Biesterfield Road Basin Outfall Drainage Study in the
amount of $26,136 from the Water and Sewer Fund.
d. Authorization to award a professional services contract to Tasty Catering of Elk Grove
Village, IL to provide and set up equipment for the Village’s annual Oktoberfest Celebration
in an amount not to exceed $35,799.25
e. Authorization to renew a professional services contract with C.C. Carthage, Inc. of Lake
Zurich, IL to furnish and deliver sand and gravel in the amount of $41,922.34 from the
Public Works General and Water & Sewer Funds.
f. Authorization to award a construction contract to Builders Asphalt, LLC of Hillside, IL to
furnish hot-mix asphalt materials as part of the 2023 MFT Hot Mix Asphalt Material
Purchase Contract in the amount of $58,150 from the Motor Fuel Tax and Water & Sewer
Funds.
g. Authorization to award a professional engineering service contract with HR Green, Inc. of
McHenry, IL for the Bennett Road and Gaylord Street Intersection Drainage Study in the
amount of $76,734 from the Business Leaders Forum Fund.
h. Authorization to renew a professional services contract with CC Cartage Inc. of Lake Zurich,
IL, for the Spoil Hauling Services contract in the amount of $78,288.53 from the Water &
Sewer Fund.
i. Authorization to award a professional services contract to Advanced Automation and
Control, Inc. of McHenry, IL to design and furnish replacement SCADA control panels for
Devon/O'Hare and Huntington Lift Stations in the amount of $137,950 from the Water &
Sewer Fund.
j. Authorization to award a professional service contract to JDA Aviation Technology
Solutions of Olney, MD for ongoing technical support and analysis of the overnight Runway
Rotation Program currently under consideration by the FAA in the amount of $84,000.
k. Authorization to award a professional services contract to HR Green of McHenry, IL for
engineering/bidding services, construction observation and project management services
related to the demolition and restoration of property located at 1800 Oakton Street in an
amount not to exceed $84,588 from the Busse-Elmhurst Redevelopment Fund.
l. Authorization of a request to renew a contract with Dynamic Heating & Piping Company of
Crestwood, IL for the annual HVAC Maintenance Services contract in the amount of
$93,205.35.
m. Authorization to award a professional services contract to Axon Enterprises, Inc. of
Scottsdale, AZ for a virtual reality training system, necessary hardware and software
applications for a total purchase price of $95,118.75, with annual recurring costs of
$24,706.25 per year.
n. Authorization to renew a maintenance service contract with Lyons & Pinner Electric
Company, Inc. of LaGrange, IL, for the Residential Street Light Maintenance contract in the
amount of $109,679.88 from the General Fund.
o. Authorization to increase the professional service contract with Nicholas & Associates, Inc.
of Mount Prospect, IL, for the 2022 Mechanical Capital Improvements Project in the amount
of $112,500 for a total cost of $674,224 from the Capital Project Fund.
p. Authorization to award a service contract to Flock Group, Inc. of Atlanta, GA for the
acquisition of the necessary hardware and software applications to operate an automatic
license plate detection system in an amount not to exceed $114,800.16, with an annual
recurring cost of $100,000.
q. Authorization to renew a maintenance service contract with H&H Electric Co. of Franklin
Park, IL, for the annual Arterial and Business Park Street Light Maintenance contract in the
amount of $164,736.52 from the BLF Fund, Busse-Elmhurst Redevelopment Fund, and
Higgins Road Corridor Redevelopment Redevelopment Fund.
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r. Authorization to award a professional services contract to the Illinois Public Risk Fund of
Bedford Park, IL, to administer workers' compensation claims in the amount of $174,936 for
the policy period of May 1, 2023 through April 30, 2024.
s. Authorization to renew a professional services contract with HR Green, Inc. of McHenry, IL
for fire plan review services in the amount of $250,000 from the General Fund.
t. Authorization to award a professional service contract to Civiltech Engineering of Itasca, IL
to provide the necessary construction engineering services for the Business Park and
residential roadway resurfacing programs in the amount not to exceed $698,517 from the
Capital Project and Business Leader Forum Funds.
u. Authorization to increase the professional services contract with Civiltech Engineering, Inc.
of Itasca, IL by $90,000 to a total contract amount not to exceed $764,847.
v. Authorization to award a contract to the lowest responsive and responsible bidder, Builders
Paving, LLC of Hillside, IL for the 2023 Business Park Street Rehabilitation project in the
amount of $1,770,000 from the Business Leader Forum Fund, Water & Sewer
Fund, Arlington Heights/Higgins Redevelopment Fund, Higgins Road Corridor
Redevelopment Fund, and Busse-Elmhurst Redevelopment Fund.
w. Authorization to award a construction contract to the lowest responsive and responsible
bidder, Builders Paving, LLC of Hillside, IL for the 2023 Residential Roadway Resurfacing
project in the amount of $3,230,000 from the Motor Fuel Tax, Capital Project & Water &
Sewer Funds.
x. Authorization to adopt Ordinance No. 3805 entitled, “AN ORDINANCE APPROVING THE
PLAT OF SUBDIVISION OF RIVERBEND SUBDIVISION, INCLUDING THE
VACATION OF A PORTION OF THE HOWARD STREET RIGHT-OF-WAY.”
y. Authorization to adopt Ordinance No. 3806 entitled, “AN ORDINANCE AMENDING
SECTIONS 7-B-1-2, 7B-2-2:D, AND 7C-2 OF CHAPTER 7 OF THE ZONING
ORDINANCE BY PROHIBITING SELF-STORAGE FACILITIES IN VARIOUS
BUSINESS ZONED DISTRICTS AND AMENDING SECTION 7E-3-A OF THE ZONING
ORDINANCE BY ADDING SELF-STORAGE FACILITIES AS A SPECIAL USE IN THE
I-1 AND I-2 ZONING DISTRICTS.”
z. Authorization of the following items for Fiscal Year 2023-2024:
To authorize a 3.0% market adjustment to non-union Step Plan pay ranges and adopt the
Step Pay Plan;
To authorize a 3.25% market adjustment to the Merit Plan pay ranges, adopt the Merit
Pay Plan, and continue the additional open merit pay eligibility features of up to an
additional 1.75% for those employees in open merit of the Merit Pay Plan;
To adopt Ordinance No. 3807 entitled, “AN ORDINANCE AMENDING WAGES BY
3.0% FOR SPECIAL RATE PAY FOR SUCH POSITIONS”; and
To adopt Ordinance No. 3808 entitled, “AN ORDINANCE AMENDING THE
POSITION CLASSIFICATION AND SALARY PLANS INCLUDING THE
AUTHORIZED POSITION LIST; AND THE SCHEMATIC LIST OF POSITIONS OF
THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE.”
aa. Authorization to adopt Resolution No. 13-23 entitled, “A RESOLUTION ADOPTING THE
FISCAL YEAR 2023-24 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE,
COUNTIES OF COOK AND DUPAGE, IL”:
Fund FY24
Adopted
Amount
General Fund $70,676,769
Motor Fuel Tax Fund $1,050,000
Asset Seizure Fund $207,250
Foreign Fire Insurance Fund $290,825
Business Leaders Forum Fund $3,745,828
Cable Television Fund $500,678
GREEN Fund $960,416
Capital Projects Fund $7,195,000
Residential Enhancement Fund $282,000
Devon-Rohlwing TIF Fund $538,000
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Busse-Elmhurst TIF Fund $33,454,232
Higgins Rd Corridor TIF Fund $5,756,815
Midway Ct TIF Fund $251,000
Oakton/Higgins TIF Fund $251,000
Arlington/Higgins TIF Fund $9,402,500
Debt Service Fund $6,776,469
Water-Sewer Fund $27,002,053
Capital Replacement Fund $1,641,000
Fire Pension Fund $9,126,000
Police Pension Fund $8,875,800
Elk Grove Public Library $6,811,297
Total $194,794,932
bb. Authorization to adopt Resolution No. 14-23 entitled, “A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A PURCHASE AND SALE
AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE AND THE AFTICA
GROUP, LLC (570 E. HIGGINS ROAD).”
cc. Authorization to adopt Resolution No. 15-23 entitled “A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A PURCHASE AND SALE
AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE AND IYER PROPERTIES,
LLC (500 E. HIGGINS ROAD).”
dd. Authorization to adopt Resolution No. 16-23 entitled, “A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A PURCHASE AND SALE
AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE AND GB ELK GROVE 3,
LLC (800 INNOVATIVE DRIVE).”
ee. Authorization to adopt Resolution No. 17-23 entitled, “A RESOLUTION AUTHORIZING
THE VILLAGE OF ELK GROVE VILLAGE TO PURCHASE OF MIDWAY COURT
PARCEL #0ZZ1152 FROM THE STATE OF ILLINOIS DEPARTMENT OF
TRANSPORTATION (IDOT) FOR THE FAIR MARKET APPRAISED VALUE.”
ff. Authorization to adopt Resolution No. 18-23 entitled, “A RESOLUTION AUTHORIZING
THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF
AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B
PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL
PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR
CERTAIN REAL ESTATE LOCATED AT 1400 MORSE AVENUE.”
gg. Authorization to adopt Resolution No. 19-23 entitled, “A RESOLUTION APPROVING
THE PLAT OF RESUBDIVISION IDENTIFIED AS 1281 JARVIS AVENUE (1281
JARVIS AVENUE AND 1295 JARVIS AVENUE).”
hh. Authorization to award a professional services contract to HR Green, Inc. of McHenry, IL
for engineering/bidding services, construction observation and project management
services related to the demolition and restoration of property located at 1900 Oakton
Street in an amount not to exceed $91,820 from the Busse-Elmhurst Redevelopment
Fund.
ii. Authorization to adopt Resolution No. 20-23 entitled, “A RESOLUTION
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A
PURCHASE AND SALE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE
AND SABEEN HOSPITALITY, LLC (1900 OAKTON STREET).”
Motion to approve Consent Agenda items a through ii.
Moved by Trustee Franke Seconded by Trustee Miller
AYES: Trustees Lissner, Miller, Prochno, Schmidt, Franke
NAYS: None
ABSENT: None
MOTION CARRIED
7. REGULAR AGENDA – No items under Regular Agenda
8. PLAN COMMISSION – Village Manager Roan – No Report
9. ZONING BOARD OF APPEALS – Village Manager Roan – No Report
10. RECYCLING & WASTE COMMITTEE – Trustee Franke – The Paint and Motor Oil
Recycling event will be on Saturday, May 6, from 9:00 a.m.-12:00 p.m. at the James Paul Petri
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Public Works Facility. This event is for Elk Grove Village residents only. If you would like to
know what kind of paint is accepted, please go the Village website and look under the Paint and
Motor Oil recycling event.
Residents have questioned why pizza boxes cannot be recycled. It is because they have oil
inside the box. There is a picture in the newsletter that will show you what is allowed and what
is not from the pizza box. If you go to Starbucks, paper cups can now be recycled without the
lid.
11. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – No
Report
12. CAPITAL IMPROVEMENTS COMMITTEE – Trustee Schmidt – The newsletter has
Capital Improvement Projects that will be rehabilitated this summer.
The additional construction on Arlington Heights Road is to finish the sidewalks on the west
side.
13. CABLE TELEVISION COMMITTEE – Trustee Lissner – On April 13 at 12:00 p.m.,
EGTV will broadcast Live Mayor Johnson’s State of the Village Address.
They are also filming Elk Grove High School sports that are starting up. On April 14, Boys
Lacrosse will be playing against Rolling Meadows. Please check the guide for more information.
14. YOUTH COMMITTEE – Trustee Franke - The Committee is planning the Summer
Splash Parties to be held in July and August. Details will be announced later.
The Youth Committee will give away seven (7) $1,000 scholarships. Applications are available
on the Elk Grove Website or at the High School Counselors office. Applications are due on
May 5.
15. INFORMATION COMMITTEE – Trustee Miller – EGTV had on their Facebook page
that they are looking for a Lacrosse announcer.
The newsletter should be arriving in your mailbox this weekend or shortly thereafter. This issue
has a lot of information such as an upcoming Neighborhood Watch meeting on April 27; the
VFW Post 9284 in Elk Grove will host a clothing and essential drive for Veterans on April 29,
and information about the Arbor Day Celebrations on April 28.
The Public Works Open House will be on May 20.
16. BUSINESS LEADERS FORUMS – Trustee Schmidt – Trustee Miller and I visited two
businesses since our last staff meeting. On March 29, we visited the Prime Stars Orthodontics
next to Village Hall between Jimmy Johns and Chipotle that opened in August of 2022, and on
the April 5, we visited Air Products Equipment at 1555 Luis Ave.
There will be a BLF meeting with staff to discuss the Revitalization Plan on Friday.
17. HEALTH & COMMUNITY SERVICES – Trustee Prochno – Last Saturday, April 8, was
a Community Blood Drive at Village Hall. We were able to bring in 45 collections that
translates into saving 135 lives. Thank you very much for donating.
The next Community Blood Drive will be on Saturday, July 8 in the lower level of the building.
18. PERSONNEL COMMITTEE – Trustee Franke – No Report
19. AIRPORT UPDATE – Mayor Johnson – No Report
20. PARADE COMMITTEE – Mayor Johnson – We had a meeting on April 3. We are
making progress but not ready to make any announcements yet.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE – The lineup for the Mid-
Summer Classics Concert Series is: July 4 - KC and the Sunshine Band, July 11 - The Spinners,
July 20 - All American Rejects, July 25 - The Oak Ridge Boys and August 1 - Ann Wilson of
Heart.
22. SPECIAL EVENTS COMMITTEE – Mayor Johnson – Memorial Day will be on May 29
at the Elk Grove District Pavilion.
23. LIQUOR COMMISSION – Mayor Johnson – No Report
24. REPORT FROM VILLAGE MANAGER – No Report
25. REPORT FROM VILLAGE CLERK – There were 1,302 ballots cast during the Village
Hall Early Voting. Cook County will certify the results on April 25.
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26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for text
amendments of the Elk Grove Village Zoning Ordinance as it pertains to self-storage
facilities.
27. NEW BUSINESS – No Report
28. PUBLIC COMMENT – 7:49 PM – Mayor confirmed with Helen that he will visit the
Sheila Ray Senior Center on April 25.
29. ADJOURNMENT – Motion to adjourn the Village Board Meeting at 7:50 p.m.
Moved by Trustee Miller Second by Trustee Schmidt
AYES: Trustee Prochno, Schmidt Franke, Lissner, Miller
NAYS: None
ABSENT: None
MOTION CARRIED
Loretta M. Murphy, Village Clerk
Mayor Craig B. Johnson