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HomeMy WebLinkAboutORDINANCE - 396 - 6/8/1965 - VILLAGE MANAGER/AMEND CODEORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 4 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE RELATING TO THE POSITION OF VILLAGE MANAGER NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and Du Page, Illinois: Section 1. That Sections 4.1001 through Section 4.1005 of Chapter 4 of the Municipal Code of Elk Grove Village are hereby repealed. Section 2. That Chapter 4 of the Municipal Code of Elk Grove Village is hereby amended by adding the following: ARTICLE X VILLAGE MANAGER Section 4.1001. Creation of Office. The office of Village Manager is hereby created. Section 4.1002. Appointment of Village Manager. The Village Manager shall be appointed by majority vote of the President and Board of Trustees acting jointly for an indefinite term. He shall be chosen solely on the basis of his executive and administrative qualifications with special reference to his actual experience in or his knowledge of accepted practice in respect to the duties of his office hereinafter set forth. At the time of his appointment he need not be a resident of the Village or the state, but dur- ing his tenure of office he shall reside within the Village. No Village elected official shall receive such appointment during the term for which he shall have been elected nor within one year after the expiration of his term. Section 4.1003. Removal of Village Manager. The Board of Trustees may remove the Village Manager at any time by a majority vote of its members. At least thirty days before such removal becomes effective, the Board of Trustees shall furnish the Manager with a written statement setting forth its intention to remove him and the reasons therefor. If requested by the Manager the Board of Trustees shall grant him a public hearing during this thirty day period. Section 4.1004. Powers and Duties of Village Manager. The Village Manager shall be the chief administrative officerof the Village. All departments shall report to the Village Manager including the Fire and Police Depart- ments. He may head one or more departments and shall be responsible to the President and Board of Trustees for the proper administration of all affairs of the Village. To that end, he shall have power and shall be required to: A. Hire and, when necessary for the good of the service, suspend or remove all employees of the Village except as otherwise provided by the Municipal Code or Illinois Revised Statutes. B. Prepare the budget annually and submit it to the Board of Trustees to- gether with a message describing the important features and be responsible for its administration after adoption. C. Prepare and submit to the Board of Trustees as of the end of the fiscal year a complete report on the finances and administrative activities of the Village for the preceding year. D. Keep the Board of Trustees advised of the financial condition and future needs of the Village, and make such recommendations as he may deem desirable. E. Recommend to the Board of Trustees a standard schedule of pay for each officer and employee in the Village government, including minimum, inter- mediate, and maximum rates. F. Recommend to the Board of Trustees (from time to time) adoption of such measures as he may deem necessary or expedient for the health, safety, or welfare of the community or for the improvement of administrative service;. G. Consolidate or combine offices, positions, departments, or units Ander his jurisdiction, with the approval of the Board of Trustees. H. Attend all meetings of the President and Board of Trustees unless excused therefrom and take part in the discussion of all matters coming before the Board. He shall be entitled to notice of all regular and special meetings of the President and Board of Trustees. I. Purchase all materials, supplies, and equipment for which funds are pro- vided in the budget for amounts up to and including $1,500.00 For expendi- tures in excess of $500.00 and up to $1,500.00 secure at least two quotations before making purchases and if called upon by the Board of Trustees be prepared to present the quotations. Receive sealed bids for purchases or contracts in excess of $1,500.00 and present them to the Board of Trustees for approval, and advise the Board on the advantages or disadvantages of contract and bid proposals. No purchase shall be made, contract let or obligation incurred for any item or service which exceeds the current working budget without prior approval by the Board of Trustees. No con- tract in excess of $1,500.00 and no contract for new construction shall be let except by the Board of Trustees. The Village Manager may issue such rules governing purchasing procedures within the administra- tive organization as the Board of Trustees shall approve. J. See that all laws and ordinances are duly enforced. K. Investigate the affairs of the Village or any department or division there- of. Investigate all complaints in relation to matters concerning the admini= stration of the government of the Village, and in regard to service maintained by the public utilities in the Village, and see that all franchises, permits, and privileges granted by the Village are faithfully observed. L. Devote his entire time to the discharge of his official duties. M. Perform such other duties as may be required by the President and Board of Trustees, not inconsistent with the Municipal Code, Illinois Revised Statutes, law or Village ordinances. Section 4.1005. Board Not to Interfere with Hiring or Removing. Neither the President nor the Board of Trustees nor any of its members shall direct the hiring of any person to, or his removal from, office by the Village Manager or any of his subordinates, or in any manner take part in the hirinC or removal of employees in the administrative services of the Village. Except for the purpose of inquiry, the President and Board of Trustees and its members shall deal with the administrative service when practical through the Village Manager and neither the President nor the Board of Trustees nor any member thereof shall give orders to any employees of the Village. Section 4.1006. Emergencies. In case of accident, disaster, or other cir- cumstance creating a public emergency, the Village Manager may award contracts and make purchases for the purpose of meeting said emergency; but, he shall file promptly with the Board of Trustees a certificate showing such emergency and the necessity for such action, together with an itemized account of all expenditures. Section 4.1007. Bond. The Village Manager shall furnish a surety bond in the amount of $5,000.00 to be approved by the Board of Trustees, said bond to be conditioned on the faithful performance of his duties. The premium of the bond shall be paid by the Village. Section 4.1008. Compensation. The Village Manager shall receive such compen- sation as the Board of Trustees shall fix. Section 4.1009• Vacancy. Any vacancy in the office of Village Manager shall be filled within 90 days after the effective date of such vacancy. Section 4.1010. Powers and Duties to Revert. In the case of a vacancy in the office of Manager or of the absence or disability of the Manager all powers and duties granted by this Article to the Village Manager shall re- vert back to the President and Board of Trustees. Section 4.1011. Saving Clause. If any section, subsection, or sentence, clause, or phrase of this Article is for any reason held invalid, such deci- sion or decisions shall not affect the validity of the remaining portions of the Article. All ordinances of the Village shall remain in full force and effect insofar as they conflict with the provisions of this Article in which case the provisions of this Article shall govern. Section 3. This ordinance shall be in full force and effect from and after its passage, approval and publication according to law. PASSED thisday of� , 1965. APPROVED thisday Of 1965. Xfiek D, Village President ATTEST: FLE41VO9 Village Clerk