Loading...
HomeMy WebLinkAboutORDINANCE - 1 - 9/14/1956 - ADMINISTRATIVE ORDINANCEOBD,x.E447T4 Yo. 1 !1DM MXSTST- AaTI C 0&D$N88i .v .+an...mssco..r+-: w BB 1T ORD41AD BY THE-YMSIMUT AND BOARD OF TMUMS 08 THE VEWAal OF FSK GROU VILIA(Mo 0001 OOUM, 111110IS.� c 12COMPENSATIOR. Bach Trustee of the Village Boards shall daring bin term of off loss receive as compensation for his services thsrson such sem as the President and Board of Trustees shall from time to time by Ordinance or Resolution provide, seoldon 2g MHfi1TISGS. The regular meetings of the Village Board of the Viliso of Elk Grove Village shall be hold as the second and fourth Msnder of each swaths at the hour of eight o,clook. P.M., in iEi Hlk Grove Toga Hall in said Villageo or at such other place .Atbin the corporate limits of the Village as the President and Board of Trustees may from time to time directo Providing, howovors that if any of the Mondays_ aforesaid shall be a Legal Holiday or if at a regular meeting there a�ea]'1 00 no quorum present at the hour appointedo thea the Village Board shall meet at the ossa hour on the asst day following not a Legal Holiday* $ny regular meeting of the Board my be adjourned to rush time as the board shall from time to time appoint. So"IM as RZEIAL XMINGS. The President, or any thrum of the Trastsass may pall Special Meetings of the Village Board* in which event the President or Trustees calling such meeting shall file Ath the Village Olerk a statement in writings signed by his or them. setting forth the puurposo of Bush Special Meeting and the day and hour thereefs which shall not 'be fixed at less than thres days from the filing of any ouch statement. Thores;= the Villa". Clerk shall prepare and comas to be served Van the President and each Trustee at Last twsniy-four hours before the time fixed for tach nesting, a notion Jut writings setting forth the p=row of such Special Mooting and the time and place of holding the same. If sag such notice cannot be pereenaily served. then a copy of same meq be left at the residence of each official with a amber of hg's family over the age of ton years. Section 4,, A83Hs't' MEMOS. Should a minority only of the Villsie Trustees present at MW regular or special mooting. at the time and plane appointed* such minority W intrust the Village Clark to send immediate notice to any absent Trustee or Trustees that can be found, commanding them to appear forthwith at such meeting. and any Trustee or Trustees receiving such notice and not obsytag the same, without reasonable examseo shall be Bubjeet to a fico of not loss than three dollars nor more than five dollarso for each and every offense, section 1. omm QF BU$IRRSS, Rule 1, The President shall take *o obair At at whioh the meeting shall have been ealledo and call the members to order. If a quorum be present, four trutees shall constitute a quorum, be shall cause the jou= ml cf the last msetinag to be read, and the board shall take up the businoss In the fellowIng ovdsra (a) The leading of the joarnsl of the pnosedisga of the last mooting or meetings, amasndne¢st andL approval of the same, unless dispensed bg the Board. (b) Ssports of V1,11age Officers. (c) Reports of standing Committees (d) Reports of Special Committees (e Presentation of petitions, commonicationso resolutions and Ordinances ($) Rsiiaiohsd bcuivase (g) Miscellaneous business We 2* The President shall preserve order and doccrums may speak to points of order in preference to any other members and shall decide questions of order subject to an appeal to the trustees by any two members an which appeal aro member shall speak more than twiaeo unless by ].save of the Village Boatel. Sole 3. Xwry goestion or motion -when seconded spall be stated by the President before It is open for debate. When a question to puts If the President doubt or a division is called by &W assibers the Trustees shall decide. The President aw call spy member to perform.the duties of the chair. but such substitution shall nut extend bapemd an aljo smmto and asy Tmtoe acting as Chairoaft pro tam shall still be entitled to vote as a T rusteso Rale 4. All Committees shall be appointed by the Prosidant and confirmed by the Board and shall consist of throes m'mbore each. Rule 5. $vrry membero previous to spsaking* shall rise from his net cad address the presiding officer as aAz Prodlowts" but shall not proceed with his remarks until named and recognisod 1W the chair. Rule b. if nay member transgresses the Rales of the Village Hoards the President or any amber soy can hie to order, and when called to order the member shall ; taloa his seats ualoes permitted to osplais. Rale 7. No member shall speak more than twice on the sans subject, unless by consent of a majority of the Trustees presents Rule 8. Avery members when a question is taken shall vote unless excused b® the Village Boards unless he be directly interested in the question in which ser ng such member shall vote. All motions shall be In writing if the Prosld nt0 Clark, or any member so demands, Sale 90 After a report is made or a notion stated by the President, it shall be In possession of the Village Board but it rW bo aosmded or laid an the tableo or withdrawn at a3w time before the question is put. Rale 10. When a question is under consideration, no notion shall be received but to adjourn& lay on the table$ the previous gcastion$ postpone to a certain day$ to oommitg to smemd$ to substitute, or postpone indefinitely u which several actions shall have pregodence in the order In which they are abate arranged. A motion to adjourn shall always be :in order and be decided without debate, .2. (,#/) Rule 11, A motion for the QOp7eviocn gnsatioaa,,° to ivy an the Uble, or to commit until it is decided, shall praclyde all amendments or substitutes and debate of the main question; and a notion to postpone a gaestion dndefinitelyo or to adjeurn it to a acct In darn until it is decideds sball preolude all ass ments, and substitute-, r;o the main gacatlon. Hale 12. The previous question shall be ar followsg "Shall the main question now be putt ° Rale 13o When a blank is to be filled and different awe or time proposedo tame question shall first be put ram the largest sum or the longest line, Rule 14. The concurrence of a majority of all the members elected to the Village Board shall be naoessary to the passage of =q Ordinance. This means either Your Trustee° voting in the affirmative. or when Six Tsetses an present* the affirmative vote of three trustees and the PresUsiat dreg tbree trustees rote in the negative or ars silent. Any Trustee present and not voting when a vote is being taken shall be reoorfta in the negatives unless 626ased amdsm Rule s& Rale 15. All standing and special committees. to -A m say matter way be referred* shall report thereon* in writing at the next regular meetings giving the fasts end their opinion theraeno and said report shall be signed tr a majority of said Committee; if desired, those not in favor sept at the ease time present a minority report& Rote 16*. When a question before the Village Board contains several distinct propositions& any member may call for a division of the gaestioog so as to tate a vote on each proposition separately* We 17. An petitions addressed to the Village Board shell be in writing and filed by the Clone valess withdrawn by leave of the Beard* except as otherwise provided by statute* Rule i8* An reports made by Committees and all resolutions adopted by the Village Boardo shall be filed and preserved by the Cletko Rule 19. In all oases when a resolution or motion shall be entered an the minutes of the Village Board* the name of the member moving the same shall be also entered on the miauteso Rale 20* A member who votes with the prevailing gide or any Trustee who was absent at the time the vote was takes* may move a "consideration bat no such notion shall be in order after the expiration of the next oeotiag of the Boardo Rule 21. No contract in writing to which the Village is a party shall be ssasider- ad as entered into until the cams has been first raced, in open meting of :he Soardo =6 whore a bond is requirede the amount of bond for the faithtai performance thereof fixed 7W the Boarde the sureties approved and the President and Cleric directed to exeeate I each contract by a vote of a majority of the members elected to the Board, Rale 22o All reports of standing or special committees shall be upon paper to be furnished by the Village for that purpose. Every Committee in reporting upon the subject referred to it, shall attach to their report all resclutionso petitions, romonstranoos and other papers in its possession relating to the enbject.satter referred to, and any such report, after being read, shall be referred for final action to the nest regular mooting of the Board upon the request of any two Trestees present, Rale 23. The President shall appoint all special committees, unless otherwise specially directed br the Board, in which case they shall be appointed by vote of the Soatdo Rule 24. All bills before being paid shall be approved in writing by the Committee under Whose jurisdiction the liability was incurred, or the Village Officer who has authority to incur snob liabilityo and by than examined and checks&. Such Committee or Officer shall return said bills properly chocked and approved to the Committee on Pimamce at itsxegslar meetissse Said Committee an Finance shall have power to call.upon any Village Officer or employee far information concerning &Y7 bill before it. Upon the written approval of a majority of the Committee an ]'inane of any bill or bills so submitted to 1% the same shall be ready for payment vkvan the lawful vote of the Board, but in no case otherwisoo ewoopt that it shall be lawful to order the payment of any bill at nay time ipeft motion duly made, seconded, put to vote and carried In opm asstims* Aap bill or bills not, approved by the Committee on 31nance shall bee by a request of ssry Two Trastoos, referred to a special Committee for a !rather ezasuetion and report therson before the same is disallowedo Rule 25. It shall not be allowable for any person mot a member of the Board, osoept the Village offioeras to address said Board without the ymanimous eemsent of the members presente and then only once on the same sdbject witheat further consent, Bule 26. Any member acting or appearing In a disgracafal manner, or using violent and insulting language to or about say member of the Village Boardo or Who does not obey the orders of the chair, shall, on motion* be censused by a majority vote of the members present, or expelled by a two-thirds vote of all members elected* Rale 27, The ayes and nays shall always be taken on all motions and entered on the journal* Rale 28. The above roles or procedure and order of business ahLl be adhered to invariably 1w the Village Boards unless moponded as hereinafter provided* Rale 29. All now bnsimoss introduced at any meeting shall be referred to the appropriate committee, or lie over until the nest sooting, er aoW open at rice, Rule 30, Whenever a question of Parliamentary lave not filly covered ty the preceding axles, shall arise, the same shall be decided in accordance with the rales of Parliamentary law as laid down In sRebortos Rales of Order*s Rule 31, The following standing committees shall be appointed under Rale 40 visa (a) Finance (b) Water (c) streets & Sewers (d) firs & Police (e) Judiciarg (f) Public Relations Rule 32, Meeting of a standing committee may be held an call of the oheirasn an any two members at such time and place as may be designated in said call. We 33• Any or all of the preceding rales MAY be suspended or amended or additional rales adopted by Viae of Irsatiw vote of four trnetssso ARTICLE 3, QMCERS AND OITIMALS Seaft 1, An appointive officers of the V111.80 of Elk Grow Village shall be appointed by the Presidents, by and with the advice and consent of the Board of Trustees at the first regular meeting of said Board held after the regular election of members of the Board of Trastees# or as soon thereafter as may be, and shall ' hold their office for such time as the Board by Ordinance or Resolution protides. Asp officer so &notated may be suspended or removed from office at amp time b: a majority vote of the entire Board at any regular meeting, or at aay special meeting called in aeaardsmoe with law. All vacancies so made may be filled in the meaner In this section provided, e�tian�2. An elected. or appointed officers of this Village spalls before entering t M20 duties of their respective offioos, tab and subscribe to the feilowiug oath or affirmation, sI do solemnly swear (or affirms as the case mW be) that I will rapport the Constitution of the United States and the Constitution s! the State of I111mis, and that I will faithfully discharge all the duties of aooarding to the best of my abilityss which oath or affirsetion so subscribed s 11 be filed in flu office of the Village Clem JIMM 32 An official bonds shall have, two or more saretisss and sh11 be for each soots as shall Lave been, in each cases ordered ty the President and Board of Trustees, and &ball be conditioned for the faithful performanee of the duties of the offiow giving the bonds the payment of all pnblio mange received by hiso aosorflug to laws and fop a oospl ancs with all Ordinances orders or resolutions. of W►^ of Trastesa; but no Village officer shall be saoept,d as surety on nap* band to':`t" Villagep and each bond shall be in such force and with each sureties way an shall ,Save been approved by the President and Board of Trustees* Lan tt. All officers of the Village of Elk a"" Pillages shall before �satering uponthe duties of their rogectiw offices giye such bond as now to or here- after may by Ordinance or Resolution be providodl if any such officer shell not take the oath or affirmation as required, and present such bond to the Village Clark within tea (10) days after notification by said Village Clerk of his ,leaden or sppoiatment# his office shall be declared waant. Suoh bonds however# if not already approved as to form and sureties liy the President and Beard of Trustees, to be received by the Clerk subject to the approval at the President and Beard of Trustees, and in case said President andBoard of Trustees shell at the nest regular meeting require a different form of bond or other sure lost the village Clerk slallinrsdiately notify the offiear filing such bond of the required Chang" and in case a new bond is not filed complying with rush requirements within, ton (10) daps after such notification, the office of the prineipel in said bocd shall to ds- olared vacento Seatift 52 The President or any member of the Beard of Trustees shahs at any tine se es red, have £res access to the sram3Aestian of all books* papers, vanah,ree warrants, entries of accounts of each and evsig such officers and vpea a resolution adapted by the Board, of Trustees, demand a written report m any matter which map be designated in such resolution, and .,within utas time so set forth, Section 6. 9.2^ person whose tors of office shall have expired as at officerd the 111 o X11® within five (rj) days after notifisation and request by the proper person, deliver to his successor in office all books, property and sffects of every description that may be in his posoessiono and belonging to said Tillegeo or pertaining to nit said office. •,tion. Each officer shall perform such other and further duties, besides the specific ones called Cor its those ordinanowh and be sobjact to such other lawful rules and regulations as from time to time the Board of Trustees way requires or by Ordinance establish.o eo n .8 That the official bonds of the herein mentioned officers of the Village be as fellowso vriss President ...9.0.$3oOOOs00 Tillage Clark .0.0 10000.00 Tillage Treasurer, 20000x00 P6210e Ilagistrale. 20000.00 eatioa L The President shall be the chief executive officer of the T111802 he aba'13 preside at all meetings of the President and Board of Trustees and shall vote only in case of a tis. or as by law provided. He shall enforce all the OYdiaances0 orders and resolutions passed by said President sad Beard of Trustees and shall supervise the conduct of the officers of the Tillage (accept the Trastses); he shall examine the grounds of all reasonable complain suds against say Tillage Officer and cause all violation of duties or other negleats to be promptly punished or reported to the proper tribunal for correction; and shall 91St all oomeisslons0 permit®. lieausese warrants on the Treasurer granted or ordered by said President and Board of Trustees and shall do all such other acts as shall be required of him by lar or Osdluanow, Sgltje ?2 8e shall asks report to the Village Board, at each regal" meeting tbareati, of any and all sots that he may have authorised or oommitte4 In connection with authority conferred on him V resolution or Ordinance passed by said Boarde �sRioa'L, The President shalt receive each osspeneation for hiseervices as the Presi ant and Board of Trustees shall by Ordluence or Resolution provides � 1 Section 1. The Clerk shall keep the corporate seal, to be provided ander the direr on the President and Board of Trostess0 and all paper belonging to the Village; he shall attand all meetings of the President and Board of Trustees and keep a full record of its proceedings in the 3ourna;; and copies of all papers dopy filed in his office and transcripts from the Journals and other records and fits In hie offioo0 certified by his under the corporate seals shall be evidenced In all ocurts 1n like manner as if the originals were prodused. 8o shall keep a fall Sadat of the Journals keeping the same up to date free month to months (* 0 9� n 2t, Tbs Clerk shall in addition to the abovse as Impo I upon that officer by law* perform the following duties. $o. 1, Issue notices to the members and to all officers of the Board of Trustees axA otber personso whoa directed to do so by the Board or the Chairman of azW committee of said Boards and when regn1rad by law. No. 4 He shall attest all the lieeasse granted by the President and Board of 12rueteee. under the Ordinaaoes of the Village& and all other deausents required to be signed by the President. Ho* 3, He shall without delay deliver to the officers of the village and to all aoasittees of said Boards all resolutions and eammunicaw time referred to those officers or committees by that body. Ho. 4. He shall without dilsy deliver to the President of said V112a0* all Ordinances or resolutions under his charges which my require to be approved or otherwise acted upon by the Presidents with all papers on which the Hose were founded, ]foo 5* He sha11* within five (5) days after the result of may election is declared or appointment made*, notify such porem so oleated or appointed to any Village Office of their election or appointments and unless such persons shall quality respectively in ton (10) days after such notice the office shell beoose moaat, No. 6. He shall* an or before the first Meting night of the Board of Trustees In April of such ymer* and before the time of making the manual appropriation Ordiaaace* sabsit to the President and Beard of Trustees a report as nearly as sup be of all away assessary to 1 defray the eximmses of the Village during the ung fiscal Tearl. siTiag in details as nearly as possible* the different objects and departments. the amount of expenditure rejaired by eaahe and his metfmmtm of the tve+eted muss for xa& coming Tsar. He shall sa dz Were the iscoM Tuesday of 8spf•,'Wiie in mach yew. flit with the Com 1W Clark of Cook County* 111inois* a certified copy of the Ta: bey Ordinance in which the total asoma% of apprmprSa. tions for all %.melte purposes d the Village 1e013,V made, are levied and assessede See 7. He shall keep strict* accurate and detallaed accounts in a book to be provided for that paspoese of all the assays and f®ds of the Village as well as of the receipts and disburseaeats* having the same so classified and arranged under proper headings* that the prepaz debits and credits of each particular hand or account will oloazU show& as well as from whoa and what aeoount.or to wham and what account the same was received or paid; and shall keep ow Hoc entries in such books of the condition of the particular fands or gppropriatior. of said Village, the unw:pe sded balances thersefs and the indebtedness of said Villagaa-FA*Ww bended or otherwise• mtd the general financial osadition of the Villas* as for as premM3010. 3eetien 36 The Clark may appoint a deputy* by and with the consent of thw President and Board of Trustees, whom in the temporary absence of the Clark* In uses of sickness or otheruisos shall be empowered to perform all the duties Of the Pillage Marva 8s4rOl4oa The Clerk shall keep the Register of Dogs in the Limense Book*' pinvoear "by he Ordinance of the Village, !Man The Clark shall file and preserve in oonvsaiant form for reform" and use, aacerdiag to date of filing and subject matters all offiaiat bemde* oaths of offica, written saperts of officers and. committees, -couchars and all papers and docrmmmente filnad Ath him or deposited in his care and promptly turn over the casae to his successor in office, taking a receipt' therefor. Section 60, In thea mouth of �".ay of each year the Clerk WWdl have printed at the expense of the Village 100 cards, for the use of Village offioers and others Interested, containing the names of all regular offioers of the Villageo all ossnsittees and the time of the meeting of same and the time of meeting of the Village Board, Section To The compensation of the Vilaage Clerk shell be as by resolution or ordinance `ada ted by the President and Board of Trastesse BBT1(E 6e .as n That hereafter the Treasurer of the Village of Elk Grove Village sffi1 apish a surety bond from an approved surety Compal in tha sam provided for by the Ordinances o f said Village of Elk Grove Villageo Section & That the premim of said Suety Bond shall be paid from the +� ooatingent fund of the Village Treasury, Sectio, I He *hail keep a tras ant1 accurate account of all mcnesy paid into the Si4NOWS fnn when and frog what account resolved; pay oat all snap amounts of money on warrants only signed by the President and attested by the Village Cis* as meq be ordered by the President and Village Trasteese Snail warrants in all eases must stats apo, what particular fund they aro drawno bat all bonds and interest coupons* issued by this Village whish may be Ave and payable shall be considered as %ansate* and shall be duty paid by the Trossmrere Seetioa His books mast at all time shov the exact oatotiom of the funds under ids oontroio of each &as*=% and appropriaiiono and all receipts and disbursements and such booksg together with all erderso blanks and other papers* belfeegW to the Village# and in his custody* shall be by !dm handed else to his suacessero He shall, wpsa all receipts of�xmsy* enter and place the one umder the proper appropriation, to the credit of the several accounts clava which / said moneys were paid, and state frem whom thor rare reccivedo Re shall keep a separsto account with asoh fhnd or appropriation, stating the avant of sunk apprepr1aitien and the several debits and credits belonging tbsetae aqgM 52 He shall ksop an account with each special assessment, under Its general description and ssumbero and show the amount assessed for public and also fcr'4poalal baafita, and all moneys received as aur special assessment shall be held 1r the Treasurer for that foad only to be applied to the psyaent of the improvement for which the assessment was made, and said msaey shell net be used for asp other puapose whatevero ozoapt as may hew beam provided Is the Ordinance for the improvemento 3 No money ahsll be paid by the Village Treasurer upon any warrant, d or coupon, asnapt from the moneys in the particular fend or spprspriatiom designated is rush warrant* bend or ocaPen, or open which they heye been drawn* mor shall cap amount be transferred 17 the Trossarer fres sere fund to another* after being received and credited 1W Unna mor gWroprWed. to any other purposes than the ones for whLoh it has bass paid* without the ascessary proceedings to such ends, .4. otaft 7. ;!0 shall, at the first meeting in the month# of the Committee an Yinance to them a report in writinge under oath, showing in detail the receipts and disbursements duaring the mouth previous, and the state and condition of osesy account not closed on his books„ thereby showing a balance sheet of the financial affairs of the Villageo Section go He hiaall annaailr, between the let and 10th of April, of each year, at and file with the Clark a fin and detailed account of all receipts and expenditures and of all his transaction* as trae<surer daring the preceding fiscal year, and shall show In such account the state of the treasury at the close of the fiscal year, which account the Clerk shall Imnodiately publish according to Luc S�sWSM, go, He shell cancel all warrants paid or redeemed by him. and shall attach the #tame as paid. each monthm to his monthly report# as well as duplicate receipts for money receivede and such other touchers as may cover In Atail all his transactions for the month, as shown in said report. Upon emotion and approval IV the Committee an 81noaws and the President and Board of Trostess. the Tillage Clerk shall take charge of said report, warrants and vouchers and place the same on file in his office. He shall keep an accurate list of all warrants cancelled by him# Seaton �0. He shall keep all monsys belonging to the Tillage that may be in his possession# separate and distinct from his own mons"* ald is prohibited ftem usiago either directly or indirectly. the Tillage money or warrants in his custody or keeping for his own. or that of any other personas benefit, whatever. Section llo That the Village Treasurer may appoint a Depaty Treasur*so by and MROWIMnsent of the President and Board of Trustees, who shall be eupswwred to perform any of the duties of the Tillage Treasurer, under the direction of the President and Board of Trustees. AETICTZ 7. PCMCE ILGISTRM Seotip► Is Before entering upon the duties of his office the Police Magistrate shall execute a bond as provided ty lavo Sect Be shall perform the duties imposed neon him by the laws of the stat* of Illinois and the Ordinances of the Village of ilk Greve Village bw(t 2z no case shall he be entitled to fess or costs from the Tillageo ofHe shall. at least once a month during his term of office pad/ over to Mage Treasurer all moneys held by Mat or in his hands, belonging to the Village, writh a detailed statement from whom and on what account sash sown Vere reoeivedo Section H* shall bola his office for the term of four years# and until his saoeessor a elected and qualified* as provided by lava That this ordinance shall be in fa7.].foaoe and effect upon its passage and approval according to law. PASSED& this 14th day of September# A.D. 1956 IPPBOVED&this 14th day of September, A.D. 3,956 ATTEST& Margarot V. Petrie —91--. Churls A. Hodleais Pres (41)